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Home My WebLink AboutCS 10-08 Cif11 o~ REPORT TO EXECUTIVE COMMITTEE Report Number: CS 10-08 Date: March 17,2008 1 4 1 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Statement of the Treasurer Respecting 2007 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Agencies and Other Bodies Recommendation: That Report CS 10-08 of the Director, Corporate Services & Treasurer regarding Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2007 be received. Executive Summary: Section 284(1) of the Municipal Act 2001 states in part that the treasurer of every municipality shall, in each year, submit to the council of the municipality, an itemized statement of the remuneration and expenses paid to each member of council. The statement must also include remuneration and expenses paid to any other person who has been appointed by council to serve as a member of any body. Financial Implications: None Sustainability Implications: sustainability. This report contains no information pertaining to Background: Over the last few years this report has evolved to include various categories of expenditures that have been interpreted to be required under the new Municipal Act and/or financial reporting requirements of the Province of Ontario or professional accounting bodies. The reference in the Act to "...expenses paid...to ..." has been interpretated to also include expenses paid on behalf of a member of councilor appointee. For example, assume two councillors incur the same registration expense to attend the same conference. One puts it on his charge card and seeks reimbursement from the City while the other has the City billed directly. There should be no difference in the 'r; ,.-1/t. ~ :r Report CS 1 0-08 Date: March 17,2008 Subject: Statement of the Treasurer Respecting 2007 Remuneration and Expenses of Members of Council and Council Appointees 1 4 2 to Boards, Agencies and Other Boards Page 2 reporting treatment due to the method of payment and this interpretation will accomplish that. It also complies with what I believe is the intent of the legislation. The report excludes expenditures that are corporate in nature, for example school awards, promotional items and photography, and that are not directly associated with any individual Councillor. Council receptions, committee meeting expenses and City Hall administration and overhead expenses are also excluded. The first schedule attached to this report includes a new column for capital expenditures for computer hardware, software and telecommunicatins equipment. This reflects the Council Policy on these expenditures and the 2007 Capital Budget. Payments made by Veridian Corporation to Pickering Council appointees to the Board have been included. This comes about as a result of a review of the Act and enquiries made to Veridian and its legal counsel. While the Act refers to expenses paid, it is silent as to paid by whom. Furthermore, the Act also stipulates that any body to whom a Council appointment is made must provide the municipality with a statement of remuneration and expenses paid for the year. This has been interpreted to mean that this information must be included in the Treasurer's report to Council. Several other bodies to which Council makes appointments have also been included as an "other body" as required under the Act. However, the many community committees and groups that Councillors are appointed to have been excluded as, to the best of my knowledge, no remuneration or expenses are paid. The amounts paid by the Region of Durham to Regional Councillors are not included in this report. Attachments: 1. Remuneration and Expenses of Members of Council 2. Detailed Breakdown of 2007 Expenses 3. Remuneration and Expenses of Council Appointees 4. Remuneration and Expenses Paid by Veridian Corporation to Council Appointees ;;~....~" -)r 't"'Jll Report CS 1 0-08 Date: March 17,2008 Subject: Statement of the Treasurer Respecting 2007 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Agencies and Other Boards Page 3 1 43 Prepared By: Approved I Endorsed By: ..........7 ..- ---- ~:.--....~....-. ...., ('?--5. ./....--..~ r-:.. .-/ / ....--..\j ~. ...-<'/' ..--~. ..----- (.. (--. ........- Avril Payi1e . Audit Analyst ~/// /"7 ,..-) " /'~. /. <--'P.' <.'"", ':,:\,..' <,"'" '".:., "-.:_~: .~'", ,,~"- ,,' .;~."~";~-',<,.:~_~_-..:~:~-~,;'>"'-~;;i ".' /' ~ C'- (,,_.. ..... ........ Gillis A. Paterson Director, Corporate Services & Treasurer GAP:ap Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering Ci!y Coun,9i f . -'" STATEMENT OF TREASURER MEMBERS OF CITY COUNCIL 2007 REMUNERATION AND EXPENSES Remuneration (1) Per Diems (2) Benefits (3) Expenses (4) ($) ($) ($) ($) Total Current ($) Capital(5) ($) Travel ($) Mayor D. Ryan 68,188 - 17,155 11,488 15,224 112,055 4,341 68,188 - 17,155 11 ,488 15,224 112,055 4,341 Councillors D. Dickerson 28,412 2,745 10,394 18,304 9,998 69,853 40 R. Johnson 28,412 2,745 10,060 16,736 9,786 67,739 113 B. Littley 28,412 2,745 10,813 5,627 9,786 57,383 3,473 B. McLean 28,412 2,745 10,294 10,062 9,786 61,299 4,633 J. O'Connell 28,412 2,745 7,656 17,734 9,881 66,428 7,249 D. Pickles 28,412 2,745 9,692 4,512 9,835 55,196 3,255 170,472 16,470 58,909 72,975 59,072 377,898 18,763 NOTES TO MEMBERS OF CITY COUNCIL: (1) Authority: Resolution 214/07,12/07 and 73/05, Council Compensation and Communications Policy ADM 190 Municipal Act, 2001 Section 283 Includes one third portion deemed tax free. Excludes amounts paid to City of Pickering Regional Councillors by the Region of Durham. Such amounts are reported separately by the Region. (2) Per diem payments to Members of Council are for attendance at special meetings throughout the year. (3) Benefits include RRSP contributions (in lieu of a pension plan), health, dental and life insurance coverage, CPP and EHT costs. Benefits paid to retired Members of Council: W. Arthurs - $4,122; M. Brenner - $4,606; and K. Ashe - $438. (4) See detailed breakdown of expenses on Attachment 2. (5) Represents computer hardware, software and telecommunications equipment. Per Council Communication Policy, Members of Council are allotted $10,000 per Council term. -:>. ..;::::,. ..:;,.. ):-.-: ~ ~ () :r: ~ m Z -f F -f o =^' rn "U o q :j:t; I,~ ,\..I; (:;, , G 'Of"\; STATEMENT OF TREASURER MEMBERS OF CITY COUNCIL DETAILED BREAKDOWN OF 2007 EXPENSES Pager & Cell Telephone Newsletter! Meals Outside Office Total Conferences Phones & Internet (1) Postaqe Recpt/Prom Agencies Supplies Expenses ($) ($) ($) ($) ($) ($) ($) ($) Mayor D. Ryan 535 1,016 - - 9,937 - - 11 ,488 535 1,016 - - 9,937 - - 11 ,488 Councillors D. Dickerson 9,316 3,588 1,562 583 3,255 - - 18,304 R. Johnson - 2,039 2,149 6,123 2,853 3,360 212 16,736 B. Littley 796 335 568 2,931 854 - 143 5,627 B. McLean 3,625 3,154 778 896 1 ,488 40 81 10,062 J. O'Connell 8,639 2,505 948 - 1,949 3,500 193 17,734 D. Pickles - 1,865 1,138 516 993 - - 4,512 22,376 13,486 7,143 11,049 11,392 6,900 629 72,975 (1) Councillors - home telephones and internet charges .ft b ,; d ;xl m -0 o ~ _:0. ~ ~ I~ (Jl \,0\ '- ~ . v ~j ('''.11. .<'1".-', 1 46 ATTACHMENT #.3..._ TO REPORT # C:;- 10- OJ STATEMENT OF TREASURER COUNCIL APPOINTEES 2007 REMUNERATION AND EXPENSES Remuneration Expenses (7) Total $ $ $ Committee of Adjustment (1,2) K. Ashe (3) 1,040 85 1,125 D. Johnson (3) 1,280 83 1,363 S. Kular (3) 1,120 257 1,377 E. Newton (3) 1,040 66 1,106 K. Wilkinson (3) 1.120 299 1,419 5.600 790 6.390 Fenceviewers/Property Standards Committee (2) K. Bannister (3) A. Burtney (3) G. Fernandes (3) R. Fleming (3) M. O'Connor (3) 9 84 171 340 284 160 169 1.124 160 320 240 160 160 1.040 11 20 44 Livestock Valuers (2) J. Laider (3) 640 640 50 50 690 690 1 4 7 Remuneration $ Expenses (4) $ Total $ Pickering Public Library Board (2) O. Chaudhry (3) P. Irwin (3, 5) B. Littley (3) J. Lucas (3) J. O'Connell (3) J. Sabean (3) P. Savel (3) S. Van Steen (3) H. Van Leeuwen (3, 6) A. Midolo (5) A. Naqvi (6) 346 346 346 346 NOTES TO COUNCIL APPOINTEES: All payments are authorized under Council's adoption of the 2007 Current Budget. (1) Authority: By-law 5242/98 Municipal Act, 2001 Section 283 (2) Authority: By-law 6713/06 Municipal Act, 2001 Section 283 (3) Council appointees for new term commencing December 1, 2006 (4) Expenses include conferences, travel and meeting expenses (5) Resolution #116/07, M. Midolo to replace P. Irwin (6) Resolution #166/07, A. Naqvi to replace H. Van Leeuwen 1413 Idee REFORT # L$Jo- 0 t STATEMENT OF TREASURER COUNCIL APPOINTEES VERIDIAN CORPORATION BOARD OF DIRECTORS 2007 REMUNERATION AND EXPENSES Remuneration Expenses (4) Total $ $ $ Veridian Corporation (1,2) Board of Directors D. Ryan (3) D. Dickerson (3) 10,800 5,148 15,948 B. McLean (3,7) 1 0,800 3,490 14,290 D. Pickles (3) 10,800 395 11 ,195 R. Sutton (5) 10,800 5,604 1 6,404 S. Trepanier (6) 10,800 1,126 11 ,926 54.000 15.763 69.763 NOTES TO VERIDIAN CORPORATON BOARD OF DIRECTORS: (1) The above information was provided by the Vice President, Corporate Affairs, Veridian Corporation. (2) Remuneration and expenses are paid by Veridian Corporation as may be established by the Board of Directors. The term of office for the Board follows the calendar year therefore, the above expenses are for 12 months ending December 31,2007. (3) Appointed by Council under City of Pickering By-law 6213/06. (4) Expenses include conferences, meals and mileage. (5) Appointed by Council under City of Pickering Resolution #24/07. (6) Appointed by Council under City of Pickering Resolution #46/07. (7) Appointed by Council under City of Pickering Resolution #46/07 as Mayor's representative.