HomeMy WebLinkAboutJanuary 21, 2008
Council Meeting
Agenda
Monday, January 21, 2008
Council Chambers
7:30 pm
IN CAMERA MEETING OF COUNCIL HAS BEEN SCHEDULED FOR 7:00 PM
I) INVOCATION
Mayor Ryan will call the meeting to order and lead Council in the
saying of the Invocation.
II) DISCLOSURE OF INTEREST
III) ADOPTION OF MINUTES
PAGE
In Camera Council Meeting, December 17, 2007
Council Meeting Minutes December 17, 2007
Planning & Development Committee, January 7, 2008
Council Strategy Session, January 15, 2008
Under Separate Cover
1-14
15-23
24-29
IV) PRESENTATIONS 30
V) DELEGA TIONS 31
VI) CORRESPONDENCE 32-83
VII) COMMITTEE REPORTS 84-86
a) Report PO 2008-01 of the Planning & Development Committee
VIII) REPORTS - NEW AND UNFINISHED BUSINESS 87 -132
IX) MOTIONS AND NOTICE OF MOTIONS 133
X) BY-LAWS 134-136
XI) OTHER BUSINESS
XII) CONFIRMATION BY-LAW
XIII) ADJOURNMENT
Council Meeting
Agenda
Monday, January 21,2008
Council Chambers
7:30 pm
FOR INFORMATION ONLY
. Minutes from Committee of Adjustment, December 5, 2007
· Committee on Race Relations & Equity, December 6, 2007 and January 3, 2008
· Minutes from Sustainable Pickering, December 11, 2007
Council Meeting Minutes
Monday, December 17,2007
7:30 PM
Council Chambers
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PRESENT:
Mayor David Ryan
COUNCILLORS:
D. Dickerson
R. Johnson
B. Littley
J. O'Connell
D. Pickles
ABSENT: B. McLean
ALSO PRESENT:
T. J. Quinn
N. Carroll
T. Melymuk
G. Paterson
S. Reynolds
D. Wilcox
- Chief Administrative Officer
- Director, Planning & Development
- Director, Office of Sustainability
- Director, Corporate Services & Treasurer
- Division Head, Culture & Recreation attended for part of the meeting
- City Clerk
(I) INVOCATION
Mayor Ryan called the meeting to order and led Council in the saying of the
Invocation.
(II) DISCLOSURE OF INTEREST
There were no disclosures noted.
(III) ADOPTION OF MINUTES
Moved by Councillor Dickerson
Seconded by Councillor Johnson
Council Meeting Minutes November 19, 2007
In Camera Executive Minutes, December 10, 2007
Executive Committee Minutes, December 10, 2007
CARRIED
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Monday, December 17,2007
7:30 PM
Council Chambers
(IV)
PRESENlA liONS
1.
Rick Johnson, Regional Councillor, Ward 3
Re: Durham West Arts Centre Cheque Presentation
Pine Ridqe Arts Council Cheque Presentation
Councillor Johnson presented donations in the amount of $1 ,000.00 each to
representatives of the Durham West Arts Centre and the Pine Ridge Art Council,
on behalf of the County Community Fund.
(V) DELEGA liONS
1. Representatives from the Rotary Club of
Ajax and Rotary Club of Pickering
Re: Ribfest in the Esplanade Park on
June 6, 7, 8, 2008
Afsar Naqvi, President, Rotary Club of Pickering and Tom Batchellor, President,
Rotary Club of Ajax appeared before Council to request support and approval for
the Rotary Club Ribfest to be held at the Esplanade Park on June 6, 7 & 8, 2008.
A question and answer period ensued.
This matter was dealt with later in the meeting. Refer to CaRR. 61-07.
(VI) CORRESPONDENCE
1. CORR. 57-07
P.M. MADILL, REGIONAL CLERK
REGION OF DURHAM
605 Rossland Road East
P.O. Box 623
Whitby, ON L 1 N 6A3
Resolution #225/07
Moved by Councillor Johnson
Seconded by Councillor Dickerson
That CORR. 57-07 from P.M. Madill, Regional Clerk, Region of Durham,
concerning the Federal Government's Building Canada Infrastructure Plan
(Report #2007-F-81) be endorsed.
CARRIED
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2. CORR. 58-07
SGT. PAUL HAMILTON, TECHNICAL SERVICES CHAIR
ORGANIZING COMMITTEE FOR THE 2008 SPECIAL OLYMPICS
DURHAM REGIONAL POLICE
605 Rossland Road East
Box 911
Whitby, ON. L 1 N OB8
Resolution #226/07
Moved by Councillor Dickerson
Seconded by Councillor O'Connell
a) That Council approve the waiving of facility fees at the Pickering Recreation
Complex in the amount of $1 ,872.04 for the purpose of the 2008 Provincial
Special Olympic Games to be held on May 30 and 31,2008;
b) That the monies for the waiving of the facility fees be reflected in the
2008 Grants budget; and
c) That the appropriate officials of the City of Pickering be authorized to take
the necessary actions to give effect thereto.
CARRIED
3. CORR. 59-07
ANDREA BOLTON, DEPUTY CLERK
TOWNSHIP OF ELlZABETHTOWN-KITLEY
6544 New Dublin Rd.
R.R.2
Addison. ON KOE 1AO
Resolution #227/07
Moved by Councillor Dickerson
Seconded by Councillor Pickles
That CORR. 59-07 being a letter from Andrea Bolton, Deputy Clerk, Township
of Elizabethtown-Kitley, seeking support of a resolution passed on November
12,2007 regarding the cost of training related to Fire Code Enforcement, be
endorsed.
CARRIED
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Monday, December 17,2007
7:30 PM
Council Chambers
4.
CaRR. 60-07
JANICE WillETT, MD, FRCSC
PRESIDENT
ONTARIO MEDICAL ASSOCIATION
525 University Avenue, Suite 200
Toronto, ON M5G 2K7
Resolution #228/07
Moved by Councillor Dickerson
Seconded by Councillor Pickles
That CORR. 60-07, being a letter from Janice Willett, MD, President, Ontario
Medical Association, with respect to a provincial ban on smoking in vehicles
where children are present, be endorsed.
CARRIED
5. CaRR. 61-07
EVERETT BUNTSMA
DIRECTOR, OPERATIONS & EMERGENCY SERVICES
City of Pickerinq
Resolution # 229/07
Moved by Councillor Pickles
Seconded by Councillor Johnson
1. That CORR 61-07 from Everett Buntsma, Director, Operations &
Emergency Services with respect to a request for a permit from the Ajax
Rotary Club and the Pickering Rotary Club to host a Ribfest in the
Esplanade Park on June 6, 7 and 8th, 2008 be received;
2. That the Ajax Rotary Club and the Pickering Rotary Club request to hold
the Ribfest on June 6, 7 and 8th, 2008 in the Esplanade Park be approved;
and
3. That the appropriate officials of the City of Pickering be authorized to take
the necessary actions to give effect thereto.
CARRIED UNANIMOUSLY
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Council Meeting Minutes
Monday, December 17,2007
7:30 PM
Council Chambers
6. CORR. 62-07
KATHY STRANKS
TORONTO AND REGION CONSERVATION
5 Shoreham Drive
Downsview, ON M3N 1A4
Resolution # 230/07
Moved by Councillor Dickerson
Seconded by Councillor O'Connell
That CORR. 62-07 being a letter from Kathy Stranks, Manager, Chair and
CAO's Office advising Council of a resolution passed on October 26, 2007 with
respect to the construction of a wetland in Altona Forest, be received for
information.
CARRIED
(VII) COMMITTEE REPORTS
a) REPORT EC 2007-12 OF THE EXECUTIVE COMMITTEE
1. Chief Administrative Officer, Report CAO 04-07
Bill 130, The Municipal Statute Law Amendment Act, 2006
Policy Development - Mandatory Provisions
COUNCIL DECISION
1. That Report CAO 04-07, of the Chief Administrative Officer be received;
2. That the Accountability and Transparency Policy ADM 170, included as
Attachment #1 to this report be approved;
3. That the Delegation of Powers and Duties Policy ADM 180, included as
Attachment #2 to this report be approved;
4. That the Notice Policy ADM 100, as revised and included as Attachment #3
to this report be approved and By-law 6166/03 be repealed in its entirety;
5. That Hiring Policy HUR 040, as outlined in Attachment #4 to this report be
approved;
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6. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions to give effect thereto.
2. Director, Operations & Emergency Services, Report OES 43-07
-Pickerinq Men's Slow Pitch Leaque and the City of Pickerinq
COUNCIL DECISION
1. That Report OES 43-07 of the Director Operations & Emergency Services be
received;
2. That Council approve entering into the Memorandum of Understanding
regarding donations from the Pickering Men's Slow Pitch League;
3. That the Mayor and Clerk be authorized to sign the Memorandum of
Understanding; and
4. That the appropriate City staff be authorized to give effect thereto.
3. Director, Operations & Emergency Services, Report OES 45-07
-Pickering Soccer Club
-Proposed Sponsorship Options to Raise Funds to Upgrade
an Existinq Soccer Pitch with Artificial Turf
COUNCIL DECISION
1. That Report OES 45-07 of the Director, Operations & Emergency Services
regarding the Pickering Soccer Club proposed sponsorship options be
received;
2. That Council endorse the Pickering Soccer Club sponsorship options to raise
funds to upgrade an existing soccer pitch at Kinsmen Park with artificial turf;
and
3. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect thereto.
4. Director, Corporate Services & Treasurer, Report CS 57-07
Development Charges - Reduction in Rates due to the
Transit Component
COUNCIL DECISION
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Council Meeting Minutes
Monday, December 17,2007
7:30 PM
Council Chambers
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1. That Report CS 57-07 of the Director, Corporate Services & Treasurer be
received;
2. That effective January 1, 2008 the Residential Development Charges be
revised and reduced by the amount related to the transit component;
3. That the Non-Residential Development Charges remain unchanged at the
rate set for the period of July 1, 2007 to June 30, 3008; and
4. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect thereto.
5. Director, Corporate Services & Treasurer, Report CS 58-07
Establishment of the Pickering Men's Slow Pitch League
Reserve Fund
COUNCIL DECISION
1. That Report CS 58-07 of the Director, Corporate Services & Treasurer be
received;
2. That Council approve the establishment of the Pickering Men's Slow Pitch
League Reserve Fund; and,
3. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect thereto.
6. Director, Corporate Services & Treasurer, Report CS 59-07
2008 Interim Spendinq Authority
COUNCIL DECISION
1. That Report CS 59-07 of the Director, Corporate Services & Treasurer be
received;
2. That the 2008 Interim Operating Expenditures be approved at 50% of the
prior years' budget including adjustments as contained in Attachment 1,
pending approval of the formal 2008 Current Budgets by Council; and,
3. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect thereto.
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Monday, December 17,2007
7:30 PM
Council Chambers
7. Director, Corporate Services & Treasurer, Report CS 60-07
2008 Temporary Borrowinq By-law
COUNCIL DECISION
1. That Report CS 60-07 of the Director, Corporate Services & Treasurer be
received;
2. That the temporary borrowing limit to meet 2008 current expenditures
pending receipt of taxes and other revenues be established at $29,700,000
for the period January 1, 2008 to September 30, 2008 inclusive, and
$14,800,000 thereafter until December 31,2008;
3. That the temporary borrowing limit for capital purposes for 2008 be
established at $19,000.000;
4. That the attached draft By-law providing for the temporary borrowing of
monies, be enacted; and,
5. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect thereto.
8. Director, Corporate Services & Treasurer, Report CS 61-07
2008 Interim Levy and Interim Tax Installment Due Dates
COUNCIL DECISION
1. That Report CS 61-07 of the Director, Corporate Services & Treasurer be
received;
2. That an interim levy be adopted for 2008 for all of the realty property classes;
3. That the interim levy tax installment due dates be February 28 and April 28,
2008;
4. That the Director, Corporate Services & Treasurer be authorized to make any
changes or undertake any actions necessary, including altering the due
dates, in order to ensure the tax billing process is completed;
5. That the attached draft by-law, providing for the imposition of the taxes, be
enacted; and
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6. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect thereto.
9. Director, Corporate Services & Treasurer, Report CS 62-07
Revision to Select User Fees due to GST Reduction
COUNCIL DECISION
1. That Report CS 62-07 of the Director, Corporate Services & Treasurer be
received;
2. That Council approve the changes to the General Municipal Fees as outlined
in Attachment 1; and
3. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect thereto.
10. Director, Corporate Services & Treasurer, Report CS 63-07
Section 357/358 of the Municipal Act - Adiustment to Taxes
COUNCIL DECISION
1. That Report CS 63-07 of the Director, Corporate Services & Treasurer be
received;
2. That the write-offs of taxes as provided under Section 357/358 of the
Municipal Act, 2001 be approved; and
3. That the appropriate City of Pickering officials be authorized to take the
necessary actions to give effect thereto.
Resolution # 231/07
Moved by Councillor Johnson
Seconded by Councillor O'Connell
That the Report of the Executive Committee EC 2007-12, dated December 10, 2007, be
adopted.
CARRIED
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Monday, December 17,2007
7:30 PM
Council Chambers
(VIII) NOTICES OF MOTION
SEATON - SIERRA CLUB OF CANADA
Resolution # 232/07
Moved by Councillor O'Connell
Seconded by Councillor Dickerson
WHEREAS the Sierra Club of Canada has identified various environmental and social
concerns surrounding the potential future development of Seaton and the Pickering
Airport; and
WHEREAS according to Sierra these lands "encompasses not only a sensitive and rare
cold watershed but some of the last stretch of the world's best class one soil and
farmland"; and
WHEREAS neither the Federal nor Provincial Government have deemed that the lands
in question be protected for its heritage, greenspace, agricultural wealth or First Nations
significance; and
WHEREAS the City of Pickering through various Council resolutions continues to
oppose a Pickering Airport; and
WHEREAS the City of Pickering through various Council resolutions has posed
questions and concerns about the development of Seaton; and
WHEREAS the City of Pickering has developed a sustainability plan and has
established a Sustainability Committee and Seaton Net Benefit Committee to advocate
and represent the principles of sustainability.
NOW THEREFORE The City of Pickering resolves that representatives from the Sierra
Club of Canada be invited to a joint meeting of the Sustainable Pickering and Seaton
Advisory committees to discuss their concerns and the development of a work plan that
will enable looking at future options on how Pickering can playa lead role for the
protection of the Airport and Seaton lands.
MOTION REFERRED
LATER IN THE MEETING
(See Following Motion)
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7:30 PM
Council Chambers
Resolution # 233/07
Moved by Councillor Pickles
Seconded by Councillor Littley
That the Notice of Motion with respect to Seaton-Sierra Club of Canada be referred to
the joint committees of Sustainable Pickering and Seaton Advisory for the purpose of
reviewing process and options related to involving the various affected groups in Seaton
development.
CARRIED
(IX) BY-LAWS
6817/07
6818/07
6819/07
6820/07
6821/07
6822/07
Being a by-law to appoint By-law Enforcement Officers for the purpose of
enforcing parking restrictions on private property. (By-law attached)
Being a by-law to dedicate that part of Block M, Plan M-1057, Pickering,
designated as Part 4, Plan 40R-25019, as public highway. (Eastbank
Road) [By-law attached)
Being a by-law to amend By-law Number 6191/03 to confirm General
Municipal Fees. (By-law attached)
Being a by-law to authorize the temporary borrowing of moneys to meet
the current and capital expenditures of the City of Pickering for the year
2008. [Refer to Executive Pages 100-101]
Being a by-law for the collection of taxes and to establish the instalment
due dates for the Interim Levy 2008. [Refer to Executive Pages 105-107]
Being a By-law to provide for the establishment of a Reserve Fund to be
known as the Pickering Men's Slow Pitch League Reserve Fund. [Refer to
Executive Page 93]
THIRD READING:
Councillor Dickerson, seconded by Councillor Johnson, moved that By-law Numbers
6817/07 to 6822/07, be adopted, and the said by-laws be now read a third time and
passed and that the Mayor and Clerk sign the same and the seal of the Corporation be
affixed thereto.
CARRIED
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Council Meeting Minutes
Monday, December 17,2007
7:30 PM
Council Chambers
(X) OTHER BUSINESS
a) Councillor Littley requested a staff report clarifying who the official representative
of the First Nations is with respect to the Seaton development.
b) Councillor Johnson updated Council on activities that he had recently completed
on behalf of March of Dimes.
c) Councillor Dickerson updated Council on a recent multi-cultural event and
congratulations to staff on the recently held. Seniors' Christmas supper.
d) Councillor Dickerson requested a staff update with respect to the request of Total
Environmental Planning Limited for an extension to remove all vehicles at
property located at 1651 Quigley Street.
e) Councillor O'Connell advised Council that the Notice of Motion with respect to
Rail Safety in Pickering would be presented at the January 17, 2008 meeting.
She further thanked staff and residents for all of their hard work and support
during her first year as a local councillor.
(XI) CONFIDENTIAL MATTERS
In Camera Meetinq of Council
In accordance with Procedural By-law 6746/07 and the provisions of the
Municipal Act an In Camera meeting of Council was held prior to the regularly
scheduled meeting.
Resolution # 234/07
Moved by Councillor Johnson
Seconded by Councillor O'Connell
That Council go In Camera in accordance with the provisions of the Municipal Act
for the purposes of dealing with a proposed or pending acquisition or disposition
of land by the municipality, labour relations or employee negotiations and
personal matters about an identifiable individual.
CARRIED
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Council Meeting Minutes
Monday, December 17,2007
7:30 PM
Council Chambers
a) Director, Operations & Emergency Services, Confidential Report OES 44-07
Financial/Partnership Land Acquisition with Toronto & Region Conservation
Authority (TRCA)
Estate of Edwin Stanley Nice
Refer to the In Camera minutes for further information. [City Clerk has custody
and control of the In Camera minutes].
Resolution # 235/07
Moved by Councillor Johnson
Seconded by Councillor Dickerson
That Council rise into open session of Council.
CARRIED
Resolution # 236/07
Moved by Councillor Johnson
Seconded by Councillor Pickles
That the recommendation as contained in Confidential Report OES 44-07 of the
Director, Operations & Emergency Services, be adopted.
CARRIED IN OPEN
SESSION ON A
RECORDED VOTE
AS FOLLOWS:
YES
NO
Councillor Johnson
Councillor Littley
Councillor O'Connell
Councillor Pickles
Mayor Ryan
Councillor Dickerson
b) Appointment to the Pickerinq Museum Advisory Committee
The Chief Administrative Officer advised Council that this item was deferred to
the January 21, 2008 meeting of Council due to the fact that no public notice of a
vacancy on the Advisory Committee had been completed.
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Monday, December 17,2007
7:30 PM
Council Chambers
c) Verbal Update from the Chief Administrative Officer with respect to a Personnel
Matter
The Chief Administrative Officer advised Council that there was no verbal update
with respect to a personnel matter.
(XII) CONFIRMATION BY-LAW
By-law Number 6823/07
Councillor Johnson, seconded by Councillor Dickerson, moved for leave to
introduce a By-law of the City of Pickering to confirm those proceedings of the
Council of The Corporation of the City of Pickering at its In Camera and Regular
Meeting of December 17, 2007.
CARRIED
(XIII) ADJOURNMENT
The meeting adjourned at 8:53 pm
DATED this 17th day of December, 2007
MAYOR DAVID RYAN
DEBI A. WILCOX
CITY CLERK
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PRESENT:
Mayor Dave Ryan
COUNCILLORS:
D. Dickerson
B. Littley
B. McLean
J. O'Connell
D. Pickles
Planning & Development Committee
Meeting Minutes
Monday, January 7,2008
7:30 pm - Council Chambers
Chair: Councillor Pickles
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ABSENT: Councillor Johnson
ALSO PRESENT:
G. Paterson
N. Carroll
L. Taylor
S. Gaunt
R. Cefaratti
C. Pierini
A. Yearwood
D. Shields
- Acting CAO
- Director, Planning & Development
- Manager, Development Review
- Senior Planner
- Planner II
- Planner II
- Planner I
- Deputy Clerk
(I) DISCLOSURE OF INTEREST
1. Mayor Ryan made a declaration of interest under the Municipal Conflict of
Interest Act with respect to Director, Planning & Development, Report PO 03-08
with respect to the Rouge River Watershed Plan. Mayor Ryan noted that his
property fell within the Rouge River Watershed Plan. Mayor Ryan did not take
part in the discussion or vote on the matter.
(II) PART 'A' - PLANNING INFORMATION MEETING
1. Information Report No. 01-08
Zoning By-law Amendment Application A 09/07
Canadian Property Holdings Inc.
1100 Squires Beach Road
Lot 29, Part of Lot 27 & 28, Part Block 0, Plan M-1040
(Part 1, 2 & 3, 40R-841 0)
City of Pickering
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Planning & Development Committee
Meeting Minutes
Monday, January 7,2008
7:30 pm - Council Chambers
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Chair: Councillor Pickles
A public information meeting was held under the Planning Act, for the purpose of
informing the public with respect to an application submitted by Canadian
Property Holdings Inc. for property municipally known as 1100 Squires Beach
Road.
Lynda Taylor, Manager, Development Review gave an outline of the
requirements for a Statutory Meeting under the Planning Act. She also noted
that if a person or public body does not make oral or written submissions to the
City before a by-law is passed, that person or public body are not entitled to
appeal the decision of City Council to the Ontario Municipal Board, and may
not be entitled to be added as a party to the hearing unless, in the opinion of the
Board, there are reasonable grounds to do so.
Rick Cefaratti, Planner II, gave an overview of zoning amendment application
A 09/07.
Sharon Creasor, a representative for the applicant appeared before the
Committee in support of the application. She noted that the applicant was not
seeking any uses for personal services and realized changes might have to be
made to accommodate parking.
No members of the public in attendance at the public information meeting
spoke in support or opposition to Application A 09/07.
2. Information Report No. 02-08
Zoning By-law Amendment Application A 11/07
Dalar Properties Limited
1050 Squires Beach Road
Part of Lot 32 & Part of Block C, Plan M-1040
(Part 5 & 6, 40R-10559)
City of Pickerinq
A public information meeting was held under the Planning Act, for the purpose of
informing the public with respect to an application submitted by Dalar
Properties Limited for property municipally known as 1050 Squires Beach Road.
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Planning & Development Committee
Meeting Minutes
Monday, January 7, 2008
7:30 pm - Council Chambers
Chair: Councillor Pickles
Lynda Taylor, Manager, Development Review gave an outline of the
requirements for a Statutory Meeting under the Planning Act. She also
noted that if a person or public body does not make oral or written
submissions to the City before a by-law is passed, that person or public body
are not entitled to appeal the decision of City Council to the Ontario Municipal
Board, and may not be entitled to be added as a party to the hearing unless, in
the opinion of the Board, there are reasonable grounds to do so.
Rick Cefaratti, Planner II, gave an overview of zoning amendment application A
11/07.
No members of the public in attendance at the public information meeting
spoke in support or opposition to application A 11/07.
3. Information Report No. 03-08
Zoning By-law Amendment Application A 08/07
1331030 Ontario Inc.
Part of Lots 3 and 4, Plan 228
Part of Part 1, 40R-8966
356 and 364 Kingston Road
City of Pickerinq
A public information meeting was held under the Planning Act, for the
purpose of informing the public with respect to an application submitted by
1331030 Ontario Inc. for property municipally known as 356 and 364 Kingston
Road.
Lynda Taylor, Manager, Development Review gave an outline of the
requirements for a Statutory Meeting under the Planning Act. She also
noted that if a person or public body does not make oral or written
submissions to the City before a by-law is passed, that person or public body
are not entitled to appeal the decision of City Council to the Ontario Municipal
Board, and may not be entitled to be added as a party to the hearing unless, in
the opinion of the Board, there are reasonable grounds to do so.
Carla Pierini, Planner II, gave an overview of zoning amendment application
A 08/07.
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Planning & Development Committee
Meeting Minutes
Monday, January 7,2008
7:30 pm - Council Chambers
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Chair: Councillor Pickles
A member of the public appeared before the Committee and noted his
concerns with the lack of information regarding the application and questioned
when the applicant would be submitting a proposal on the design and
elevation of buildings and a more specific list of uses. He also noted that he
was concerned with the size of the property and felt some of the uses would not
fit on the property. He questioned what the definition of a commercial club was.
Lori McDougall, 1004 Dalewood Drive, appeared before the Committee and
also noted her concerns with the lack of information submitted by the
applicant. She questioned what type of commercial uses the applicant was
looking for and stated that she did not want to see a disco bar, a drive thru
restaurant or a 24 hour laundromat. Ms. McDougall also questioned fencing on
the property and the impact on existing trees.
H. Ramon, Planning Consultant for ICI, appeared before the Committee in
support of the application. He noted that his client was in negotiations with the
applicant to purchase the property and that they were looking for a range of
zoning uses so that they would have tenant flexibility for the property. He noted
that they would work with staff in order to determine the uses that would best fit
the property.
4. Information Report No. 04-08
Zoning By-law Amendment Application A 10/07
2110843 Ontario Inc.
(1651 Quigley Street)
North Part of Lot 19, B.F.C. Range 3
Part 3, 40R-11188
City of Pickerinq
A public information meeting was held under the Planning Act, for the
purpose of informing the public with respect to an application submitted by
2110843 Ontario Inc. for property municipally known as 1651 Quigley
Street.
Lynda Taylor, Manager, Development Review gave an outline of the
requirements for a Statutory Meeting under the Planning Act. She also
noted that if a person or public body does not make oral or written
submissions to the City before a by-law is passed, that person or public body
are not entitled to appeal the decision of City Council to the Ontario Municipal
Board, and may not be entitled to be added as a party to the hearing unless, in
the opinion of the Board, there are reasonable grounds to do so.
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Planning & Development Committee
Meeting Minutes
Monday, January 7,2008
7:30 pm - Council Chambers
Chair: Councillor Pickles
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Ashley Yearwood, Planner I, gave an overview of zoning amendment
application A 10/07.
Siva Sivagnanasundaram, the applicant appeared before the Committee in
support of the application.
No members of the public in attendance at the public information meeting
spoke in support or opposition to application A 10/07.
A letter was submitted to the City Clerk dated December 19, 2007 from GTA
Industrial Properties Inc. noting their objection to the application and requesting
notification of any future meetings regarding this property.
(III) PART 'B' - PLANNING & DEVELOPMENT REPORTS
1. Director, Planning & Development, Report PO 01-08
Duffin Developments Inc.
Plan of Subdivision 40M-1512
Duffin Developments Inc.
Plan of Subdivision 40M-1513
813468 Ontario Limited
Plan of Subdivision 40M-1638
Final Assumption of Plans of Subdivision
RECOMMENDA TION
Moved by Councillor Littley
Seconded by Councillor McLean
1. That Report PO 01-08 of the Director, Planning & Development regarding
the Assumption of Plans 40M-1512, 40M-1513 and 40M-1638, be received;
2. That the highways being Greenmount Street, Strathmore Crescent and
Denvale Drive within Plan 40M-1512 be assumed for public use;
5
Planning & Development Committee
Meeting Minutes
Monday, January 7,2008
7:30 pm - Council Chambers
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.~ U Chair: Councillor Pickles
3. That the highways being Harrowsmith Court, Dellbrook Avenue,
Somergrove Crescent and Annan Woods Drive within Plan 40M-1513 be
assumed for public use;
4. That the highway being Streamside Court within Plan 40M-1638 be
assumed for public use;
5. That the services required by the Subdivision Agreements relating to Plans
40M-1512, 40M-1513 and 40M-1638, which are constructed, installed or
located on lands dedicated to, or owned by the City, or on lands lying
immediately adjacent thereto, including lands that are subject to easements
transferred to the City, be accepted and assumed for maintenance, save
and except from Blocks 92 and 93, Plan 40M-1512, Blocks 112 and 113,
Plan 40M-1513 and Blocks 7 and 8, Plan 40M-1638; and
6. That the Subdivision Agreements and any amendments thereto relating to
Plans 40M-1512, 40M-1513 and 40M-1638, be released and removed from
title.
CARRIED
2. Director, Planning & Development, Report PO 02-08
Zoning By-law Amendment Application A 7/07
Germaine F. Bonada
1434 Altona Road
(Part of Lot 33, Range 3 B.F.C., Part 2, 40R-10418)
City of Pickerinq
RECOMMENDATION
Moved by Councillor McLean
Seconded by Councillor Littley
1. That Zoning By-law Amendment Application A 7/07 submitted by
Germaine F. Bonada to amend the zoning of the subject property to a 'S2'
- Single Detached Dwelling Residential zone in order to permit the
creation of two lots with minimum frontage of 13.5 metres on lands being
Part of Lot 33, Range 3 B.F.C., Part 2, 40R-10418, City of Pickering, be
approved, and;
6
Planning & Development Committee
Meeting Minutes
Monday, January 7,2008
7:30 pm - Council Chambers
Chair: Councillor Pickles
r) 'I
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2. Further, that the amending zoning by-law to implement Zoning By-law
Amendment Application A 7/07, as set out in Appendix I to Report PD 02-
08 be forwarded to City Council for enactment.
CARRIED
3. Director, Planning & Development, Report PD 03-08
Rouge River Watershed Plan - Final Draft
Report of the Rouge Watershed Task Force 2007
Toronto and Reqion Conservation Authority
A question and answer period ensued.
RECOMMENDATION
Moved by Councillor Dickerson
Seconded by Councillor Littley
1. That Report PD 03-08 of the Director, Planning & Development regarding
the Rouge River Watershed Plan - Final Draft, be received;
2. That the Final Draft "Rouge River Watershed Plan - Towards a Healthy
and Sustainable Future" of the Rouge Watershed Task Force be received;
3. That Council support in principle the proposed strategies, management
philosophy and implementation recommendations set out in the "Rouge
River Watershed Plan";
4. That Council authorize staff to work with staff of Toronto Region
Conservation Authority (TRCA), Rouge Park, the Region of Durham and
other municipalities, residents and stakeholders, as appropriate, to support
the proposed implementation measures, including considering participation
in the anticipated Rouge River Implementation Committee;
5. That Council request staff to include appropriate policies to recognize the
Rouge River Watershed Plan in the Pickering Official Plan through the
City's Official Plan Review; and
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Planning & Development Committee
Meeting Minutes
Monday, January 7, 2008
7:30 pm - Council Chambers
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Chair: Councillor Pickles
6.
Further, that a copy of Report PO 03-08, along with Council's
recommendation thereon, be forwarded to TRCA, the Region of York, the
Town of Markham, the City of Toronto, the Town of Richmond Hill, the
Town of Whitchurch-Stouffville and the Region of Durham for information.
CARRIED
(IV) OTHER BUSINESS
Moved by Councillor McLean
Seconded by Councillor Dickerson
That the rules be suspended in order to provide the opportunity to speak on
matters not related to Planning and Development.
CARRIED
a) Councillor McLean noted that he had been receiving calls from Pickering
residents in regards to changes made to the Regional bus scheduling
and stated that he would be discussing the matter with the Regional
Municipality of Durham.
b) Councillor McLean requested information on whether a speed safety
device installed on Valley Farm Road was a specific budget line item in
the approved 2007 Budget.
c) Councillor McLean requested information on an additional position in the
Council Support section that was approved in the 2007 Budget. He
questioned whether the position had been filled and requested that a
meeting be held before the position was filled to discuss the need for the
position, along with any new positions being requested for 2008.
Councillor Dickerson also requested further information on the position
in the Council Support section and requested further deliberation on the
position between Council and the Chief Administrative Officer.
A question answer period ensued.
8
Planning & Development Committee
Meeting Minutes
Monday, January 7, 2008
7:30 pm - Council Chambers
Chair: Councillor Pickles
~) z,
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Moved by Councillor Dickerson
Seconded by Councillor O'Connell
A motion to introduce a recommendation that a meeting be held with Council and
the Chief Administrative Officer before filling the Council Support position.
MOTION TIED
AND DEFEATED
(VI) ADJOURNMENT
The meeting adjourned at 9:10 pm.
9
Council Strategy Session
Meeting Minutes
Tuesday, January 15,2008
10:00 AM
Deer Creek Golf & Banquet Facility
q
PRESENT:
Mayor David Ryan
COUNCILLORS:
D. Dickerson
R. Johnson
B. Littley
B. McLean
J. O'Connell
D. Pickles
ALSO PRESENT:
1. J. Quinn
E. Buntsma
N. Carroll
1. Melymuk
G. Paterson
A. Allison
D. Wilcox
R. Holborn
S. Reynolds
J. Hodgson
- Chief Administrative Officer
- Director, Operations & Emergency Services
- Director, Planning & Development
- Director, Office of Sustainability
- Director, Corporate Services & Treasurer
- City Solicitor
- City Clerk
- Division Head, Municipal Property & Engineering
- Division Head, Culture and Recreation
-Manager, Customer & Administrative Services
INTRODUCTORY REMARKS
The Mayor provided opening comments and welcomed members to the Council
Strategy Session. He advised that this would be an informal session, for
information and discussion purposes with staff. There will be a number of
presentations, but no decisions will be made as a result of this session, any
formal reports required will be brought forward to Council to be dealt with.
The Chief Administrative Officer thanked the Mayor and welcomed everyone to
this strategy session. He noted that this was a good opportunity for general open
discussions.
Council Strategy Session
Meeting Minutes
Tuesday, January 15, 2008
10:00 AM
Deer Creek Golf & Banquet Facility
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I) DISCLOSURE OF INTEREST
There were no disclosures noted.
II) STAFF PRESENTATIONS
a) Financial Overview
The Director, Corporate Services & Treasurer, with the aid of a powerpoint
presentation provided a detailed 2008 Financial & Budget Overview. A copy of
the presentation was provided to members present. The purpose of the briefing
was to provide the following:
. Current City financial situation
· Review of 2007 budget tax levy increase
. 2008 budget guidelines
. Preliminary draft 2008 financial position
. Preliminary draft 2008 capital strategy.
Discussion ensued with respect to building permits issued to date and forecasted
revenue. The Director, Corporate Services & Treasurer provided clarification
with respect to the 2009 projection on estimated building permits versus when it
would be registered on the assessment roll. The Chief Administrative Officer
provided further clarification as it related to Seaton development, current
population figures and the lack of Provincial assistance.
Based on the discussion, staff were requested to provide as much information as
possible in relation to staff projections in the next 2-5 years. Further discussion
ensued as it related to housing affordability and the future of assessment growth
within the municipality. Questions also arose in relation to why the City does not
use a multi-year budget format and could consideration be given to this.
Further detailed discussions are noted as follows:
· City land holdings and how they would be disbursed in the future
. The lack of net community benefit from the Province
· Financial projections for the years 2007 through to 2010
· Unanticipated significant events for 2008
26
Council Strategy Session
Meeting Minutes
Tuesday, January 15, 2008
10:00 AM
Deer Creek Golf & Banquet Facility
. Annualdebtcharges
· Dunbarton Pool and the future capital improvements required, and the
cost benefit to the community
· Reserves and reserve fund summary for the years 1999-2014
. The 2007 allocation of reserve funds, and
. 2008 budget guidelines.
The Chief Administrative Officer was requested to provide a listing of the staff
positions not filled in 2007. During the discussion on staff positions, it was noted
that new positions, along with old existing positions that are deemed redundant
would have to be reviewed (re-tooling). Staff were further requested to retool the
wording as it related to the #1 budget guideline.
The Director, Corporate Services & Treasurer stated that the 2008 budget would
be released on March 28, 2008, noting that Committee meetings would be held
in April, and Council approval of the 2008 budget in late April/May.
Staff were requested to review the Sheppard Avenue sidewalk extension and
determine if it was eligible for any grants, including the Federal Development
Fund. Staff were further requested to investigate grant funding for the Waterfront
Trail.
Council took a break at 11 :30 am and resumed at 11 :39 am.
The Director, Corporate Services & Treasurer provided an overview of the capital
budget summary and indicated that the main capital expenditure related to the
expansion of the Pickering Recreation Complex. He further noted that a
business case was being prepared by staff in this regard. The Director,
Corporate Services & Treasurer further noted the financing in relation to the 401
Pedestrian bridge, requesting comments in relation to releasing the $1 million in
gas tax funding allocated specifically to this project. Based on the discussion,
staff were requested to provide a separate report with respect to funding for
green projects (ie: Dunbarton Pool, Rec Complex expansion).
The Director, Corporate Services & Treasurer provided further information as it
related to the possibility of the utilization of local improvement charges, and a
heritage granUtax relief program.
Council Strategy Session
Meeting Minutes
Tuesday, January 15, 2008
10:00 AM
Deer Creek Golf & Banquet Facility" '
i._ i
b) 2008 Capital Proiects
The Director, Operations & Emergency Services advised that he would be
providing a brief overview of the major proposed 2008 capital projects that were
currently being considered. The Division Head, Municipal Property &
Engineering provided an overview of the projects estimated at $100,000. or
more. The projects overviewed were; Seventh Concession Road (Sideline 28 to
32), Toy Avenue, Welrus Street, West Shore Boulevard (Oklahoma to Sunrise),
Luna Court and Gablehurst Crescent. He noted that all projects were noted in
the 2005 Road Needs Study as a NOW category or a 1-5 year category due to
structural adequacy or drainage needs.
Based on the discussion, concern was raised with respect to paving roads
wherein there was no benefit to the municipality in the form of assessment.
(Seventh Concession Road). The Chief Administrative Officer advised that staff
were following the TSH priority list and the Director, Operations & Emergency
Services provided further clarification in relation to how priorities are determined.
Based on the discussion, staff were requested to investigate sidewalks on both
sides of the street with respect to the Welrus Street project, and the extension of
the work to be completed down to the end of West Shore Boulevard (go to the
bottom of Sunrise).
The Division Head, Culture & Recreation outlined the major capital projects
related to culture and recreation, such as the Don Beer Arena and Dunbarton
Pool. The Chief Administrative Officer recommended a tour of the Dunbarton
Pool. Further discussion ensued with respect to Dunbarton Pool, specifically,
costs associated with the pool rental and applicable charges to the Durham
District School Board, along with the maintenance costs which are all borne by
the municipality. Based on the discussion, it was the consensus that School
trustees needed to be briefed on the status of Dunbarton Pool and the concerns
of the municipality in relation to required capital expenditures and related
maintenance costs. The Chief Administrative Officer advised that he would make
arrangements with the Directors' office to review the matter and advise Council
accordingly.
Further discussion ensued as it related to Dunbarton Pool and the understanding
that the $1.5 million that staff had budgeted for capital improvements in 2008 was
justifiable, but that public awareness, including Trustee awareness was required.
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Council Strategy Session
Meeting Minutes
Tuesday, January 15, 2008
10:00 AM
Deer Creek Golf & Banquet Facility
Council took a lunch break at 12:50 pm and resumed at 1 :27 pm.
Mayor Ryan advised that the order of business on the agenda would be changed
in order to hear the presentation of Calvin Hawke prior to the presentation of the
Director, Planning & Development as it related to capital projects. Discussion
ensued with respect to the Pickering Museum Hotel Restoration Project and the
requirement of the Museum Foundation Board to raise $425,000. It was noted
that the Foundation Board would need at least three years to raise the funds and
in all reality, it was an impossibility for them. Discussion further ensued in
relation to either tearing down the subject property and moving on or ensure the
foundation in the amount of $150,000. was completed. All agreed that it was not
feasible to leave the hotel in the condition it was in and the Chief Administrative
Officer advised that he would review the matter in detail, specifically in relation to
the financial partnership arrangement with the Foundation and how the City could
assist in moving the project forward. Staff advised that the project did go to
formal tender for the foundation, and the budget of $150,000. was deemed high
by staff.
c) PSAB Capital Report Requirements
The Director, Corporate Services & Treasurer introduced Calvin Hawke, a
consultant hired by the City to assist with the legislated Public Sector Asset
Board capital report requirements.
Calvin Hawke, with the aid of a powerpoint presentation provided a detailed
overview of the new legislative requirements in relation to PSAB. His overview
provided clarification in relation to tangible capital assets, financial statements,
segment disclosures, government transfers and the other PSAB work that is
underway. A question and answer period ensued.
Council took a break at 3:05 pm and resumed at 3:15 pm.
d) 2008 Capital Proiects (Continued)
The Director, Corporate Services & Treasurer advised that the presentation in
relation to the 2008 capital projects would now resume with the Director,
Planning & Development presenting.
Council Strategy Session
Meeting Minutes
Tuesday, January 15, 2008
10:00 AM
Deer Creek Golf & Banquet Facility
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The Director, Planning & Development outlined the new projects and indicated
that they were related to growth and the majority of City share is debt financed.
Discussion ensued with respect to how forecasted debt charges are handled.
The Director, Planning & Development outlined Regional projects wherein the
City commitment is needed prior to approval of the 2009 budget. Further
detailed discussed ensued as it related to projects requiring 2008 approval and
projects further requiring 2008 approval, but that will commence in 2009.
Based on the discussion of anticipated projects, concern was raised with respect
to the use of medians on Brock Road (Duffin Heights). The Director, Planning &
Development provided clarification on the use of medians within the design of
Brock Road development and further stated that the proposal for median design
was staff driven and if Council was not of that opinion, then Council needed to
advise staff. Further discussion ensued and Council felt that a conceptual design
of the Brock Road (ie: near Devi Mander entrance) would be of assistance.
e) Review of the Municipal Freedom of Information and Protection of Privacy
Act.
The Chief Administrative Officer advised that due to the lateness of the session,
the City Clerk would provide the handout to members present, and if there was
any questions or concerns, members could speak to the City Clerk directly.
Members of Council were provided with a copy of the Councillors Guide to the
Municipal Freedom of Information and Protection of Privacy Act for their
information.
III) CONFIDENTIALMATTERS
The Chief Administrative Officer advised that he would update Members of
Council with respect to a verbal update on personnel matters at the January 21,
2008 In Camera meeting of Council.
IV) ADJOURNMENT
The Strategy Session adjourned at 4: 13 pm
CiUI 0#
PRESENTATIONS
1. Mr. David Clark, EVP, Corporate Services & CFO
Mr. Michael Angemeer, President and CEO
Veridian Corporation
Re: Cheque Presentation to Pickerinq Council
.S ~
January 21, 2008
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REVISED
January 21, 2008
DELEGA TIONS
1. Inspector Steve Ross
19 Division
Durham Reqional Police Service
2. Edna Klazek
CEO, United Way of Ajax-Pickering-Uxbridge
Re: Update on Consultation bv Orqanization
3. Maurice Brenner
a) Fairport Road Traffic Calming
b) Rail Safety
c) Future of Pickerinq B
[The above delegation has requested to be heard as three separate items,
therefore a motion to suspend the rules will be in order]
4. Ahmad Zazo
Quality Packaging Canada
Re: 1936 Silicone Drive
5. Wilma Flavell
Re: Notice of Motion on Train Safety Audit
6. Don Harvey
Re: Request for Funding made by
David Grey Eagle Sandford
With Respect to the Central Pickering
Development Plan
7. Janice Frampton
Re: New and Unfinished Business Report OES 01-08
Municipal Infrastructure Investment Initiative (Mill) Grant Application
Pickerinq Recreation Complex Expansion Project
[Motion to Suspend the Rules to Hear Delegation]
Citlf 0#
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January 21,2008
CORRESPONDENCE
1.
CORR. 01-08
GEORGE S. GRAHAM
CLERK-ADMINISTRATOR
TOWNSHIP OF BROCK
1 Cameron Street East, Box 10
Canninqton, ON LOE 1 EO
Motion for Direction
Letter received from George S. Graham, Clerk-Administrator, Township of
Brock, seeking support of a resolution passed on December 17, 2007 regarding
the proposed changes to the regulatory framework for Non-Agricultural Source
Materials.
2.
CORR. 02-08
AL CORMIER
COR AL SERVICES
Suite 309, 15 - 6400 Millcreek Road
Mississauqa, ON L5N 3E7
Motion for Direction
Letter received from AI Cormier, Cor AI Services who has been retained by Go
Transit, with regards to the use of bike racks on GO Transit buses, and
requesting a letter of support from the City.
3.
CORR. 03-08
SANDY RIDER
494 Whitevale Road
Whitevale, ON LOH 1 MO
Refer to Executive
Committee
City Clerk to Report
Letter received from Sandy Rider, concerning accountability and transparency
and a request to eliminate the use of communication devices during Council
meetings.
7..
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4. CORR. 04-08 Receive for Information
DAVID CLARK, FCMA, C. DIR.
EXECUTIVE VICE PRESIDENT, CORPORATE SERVICES
VERIDIAN CORPORATION
55 Taunton Road East
Aiax, ON L 1 T 3V3
Letter received from David Clark, Executive Vice President, Veridian
Corporation with respect to the new dividend policy regarding shareholder
dividends.
5.
CORR. 05-08
TERRY NUSPL
NATIVE ACTIVIST
140 Woodview Drive
Pickerinq, ON
Receive for Information
Correspondence from Terry Nuspl, Pickering resident, providing for Council's
information, an affidavit dated August 3, 2006 from Max Gros-Louis, Grand
Chief of the Huron-Wendat Nation, member of the Founding First Nations Circle
indicating that the Province consults with the 7 Chiefs as the official
representative for Seaton Lands, in response to a news article about D.
Sanford, Native Activist requesting funding.
6.
CORR. 06-08
DWAYNE CAMPBELL
PROJECT PLANNER
REGION OF DURHAM
605 Rossland Road East
Whitby, ON L 1 N 6A3
Refer to Planning &
Development Committee
Director, Planning &
Development to Report
Letter received from Dwayne Campbell, Project Planning, Region of Durham
with regards to an application for a Regional Official Plan Amendment received
from Duffin Heights Landowners Group Inc.
7.
CORR. 07-08
MAURICE S. BRENNER
COMMUNITY AND SOCIAL ADVOCATE
Refer to Executive Committee
Director, Operations &
Emergency Services
To Report
Correspondence received from Maurice Brenner, Community and Social
Advocate with respect to traffic calming issues on Fairport Road.
'Z 11
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8.
CORR. 08-08
DONALD IGBOKWE
MUL TIFAITH WORLD RELIGION DAY
TASK FORCE OF DURHAM
2590 Brock Road
Pickerinq, ON L 1V 2P8
Motion to Proclaim
Letter received from Donald Igbokwe, Project Coordinator, World Religion
Program, requesting the City of Pickering proclaim January 20, 2008 as World
Religion Day. [Note: proclamation on behalf of Council forwarded due to timing
of the event]
9.
CORR. 09-08
NADA LOUGHEAD
HEART MONTH COORDINATOR
HEART & STROKE FOUNDATION OF ONTARIO
201-209 Dundas Street East
Whitby, ON L 1 N 7H8
Motion to Proclaim
Letter received from Nada Loughead, Heart Month Coordinator, Heart & Stroke
Foundation of Ontario requesting the City of Pickering proclaim February as
Heart Month.
THE CORPORATION OF THE TOWNSHIP OF BROCK
IN THE REGIONAL MUNICIPALITY OF DURHAM
3 ~-) 1 Cameron Street East, P.O. Box 10, Cannington, Ontario LOE 1 EO
705 432 2355
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The Council of the Township of Brock passed the following resolution at their meeting
held on December 17, 2007, and would appreciate your support in this regard.
Township of Brock Resolution No. 3-24
WHEREAS the Ministry of the Environment (MOE) and the Ministry of Agriculture, Food
and Rural Affairs (OMAFRA) have proposed changes to the regulatory framework for
Non-Agricultural Source Material (NASM), changes that could have major implications in
the Township of Brock.
AND WHEREAS non-agriculture source material (NASM) generally includes materials
like pulp and paper biosolids, sewage biosolids and any other material that is not from an
agricultural source that is capable of being applied to agricultural land as a nutrient.
AND WHEREAS the Township of Brock has already taken a position on paper fibre
biosolids by requesting the Ministry of the Environment (MOE) adhere to the findings of
its own "Panel of Experts" to reinstate a regulatory Certificate of Approval (CofA) on this
non-agricultural source material.
AND WHEREAS the Township of Brock has concerns regarding some of the proposed
changes to the regulatory framework for Non-Agricultural Source Materials. Concerns
such as:
1. the appropriateness of placing the approval of NASM (including the potential for
material with high heavy metal content) under the Nutrient Management Act;
2. the possibility of fine and penalty reductions for violations as a result of being
under the Nutrient Management Act as opposed to the Environmental Protection
Act;
3. the lack of a mechanism for the public to provide comments or suggest
conditions on a proposal to apply NASM on farm land;
4. the lack of provisions to advise local municipalities of where proposals for the
application of NASM have been made and by whom;
5. the loss of many of the regulatory controls that would normally be in place under
a Certificate of Approval.
THEREFORE BE IT RESOLVED that the Township of Brock advise the MOE and
OMAFRA of our interest and concern for the proposed changes to the regulatory
framework for Non-Agricultural Source Material and our wishes to be actively involved
and consulted on these and any other proposed amendments relating to the regulation of
NASM.
AND FURTHER that this resolution be forwarded to the Minister oH~~.~flvironment,...~~__.
Minster of Agriculture, Food and Rural Affairs, local MP and 'MRP, all Ontario -.L,~ .-'
municipalities and any other individuals or associations as deemed appnopFrate. . .""-""-'.'---
;~.:\~':J.
George S. Graham, AMCT, CMC
Clerk-Administrator
qq raham@townshipofbrock.ca
DISCLAIMER :p
This material is provided under contract as a paid service by the originating organization and does not
necessarily reflect the view or positions of the Association of Municipalities of OntafT6 r r
subsidiary companies, officers, directors or agents. ~,.J FILE tJ ,:,1:
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Cor Al Services
Suite 309, 15 - 6400 Millcreek Road, Mississauga, Ontario, Canada L5N 3E7 cCP-c:J... Og..-c?'
Tel: 4169709242 Fax: 9058589291 Email: alcormier2@sympatico.ca
December 27, 2007
Mr. Richard Holborn
Division Head
Municipal Property and Engineering
City of Pickering
1 The Esplanade
Pickering, ON L 1V 6K7
Re: Proposed use of Bike Racks on GO Transit Buses
Dear Mr. Holborn,
Purpose of this letter
Cor AI Services has been retained by GO Transit to assist in obtaining the necessary
permits from the Ministry of Transportation for the use of Bike Racks on its fleet of
buses. Because the Bike Racks extend the length of the buses beyond the current legal
limit of 45 feet (13.73 metres), the Ministry of Transportation requires that the
municipalities with jurisdictions over the roadways on which the GO Transit buses
operate express their support for this initiative before they will issue the necessary
permit. The purpose of this letter is to seek such a letter of support from your .~
~.'!1~~~P-~Lty.~ ...--- ....--.
Background
Bicycle access to GO Stations increased by a dramatic 22% per year over the last two
years. This growth is expected to continue to grow and is welcomed by GO Transit as it
lowers demand for parking and increases the capacity of its stations. The environmental
and health benefits are also recognized.
GO Transit is adopting several initiatives as part of its strategy to encourage bike usage
by its train and bus patrons. One of these initiatives includes the installation of bike racks
on its buses which cover an extensive network of routes in the Greater Toronto and
Hamilton Area. This initiative responds to the significant demand for the transportation
of bicycles on regional transit trips. GO Trains currently allow bicycles on its trains in off
peak hours. On its buses, GO Transit currently only allows bicycles in the under floor
luggage storage. Only bicycles that can fold and be packaged in a suitable case can be
carried. Such procedures are necessary due to concerns about damage to bicycles,
damage to other luggage, and grease and oil residue in the luggage compartment. As
you can imagine, the existing procedure is a major deterrent to the carrying of bicycles
on buses and GO Transit wishes to correct that by installing self-serve bike racks on the
front of its buses as shown in the picture on page 2. Customers that do not have access
to a car, or who chose not to use a car, may then use bicycles to increase their travel
flexibility by riding to and from the GO segment of their journey.
con 't... page 2...
-.,1 c.n ~ II O~ C Cl"rC. /
f'YIDDC1, {o(> D~red;<:t1
37
A response by January 18, 2008 would be appreciated. Feel free to contact me if you
have any questions.
Yours truly)
7 //
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....._..../C~Jl-.1/l~~
AI Cormier
Tel: 416 970 9242
Email: alcormier2@sympatico.ca
Copy to:
Mr. John Womersley
Manager West Division
Bus Operations
GO Transit
20 Bay Street - Suite 600
Toronto, ON M5J 2W3
DRAFT Letter of Support
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(on your municipality's letterhead)
(feel free to amend as appropriate to your requirements)
Date
Mr. John Womersley
Manager, Bus Operations
West Region
GO Transit
Attention:
Mr. AI Cormier
Cor AI Services
Suite 309, 15-6400 Millcreek Drive
Mississauga, ON L5N 3E7
Re: Bike Racks on GO Transit Buses
Dear Mr. Womersley,
Further to the letter of .... .from your consultant Mr. AI Cormier of Cor AI Services, please
accept this letter as our indication of full support for the proposal by GO Transit to add
Bike Racks on its fleet of buses for use in its service area. We understand that these
buses may operate on some parts of our road system and we are comfortable with this
proposal. We further understand that the installation of these Bike Racks will start in
2008 in the Toronto - Hamilton corridor and that expansion to the remainder of the GO
Transit bus routes will depend on experiences gained and on the availability of
resources.
We wish to express our appreciation to GO Transit for the consultations held with our
municipal officials and for the additional measures being implemented to ensure that
these buses can operate with appropriate safeguards.
We commend GO Transit for this innovative program which should provide much
needed services to its increasing clientele.
Yours sincerely,
Name
Title
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,j
Using Bike Racks on GO Transit Buses
Bike racks are now common on transit system vehicles across North America. Unlike
GET ON THE
municipal transit operations, GO Transit buses are primarily express type high speed
services. With the support of the Ministry of Transportation, GO installed a bike rack on
one of its buses and tested its security and operation on high speed roads, speed bumps
and tight curves on a route as well as on off road locations. The municipalities along the
route were kind enough to give GO Transit their support for the trial period. In all
instances, the bikes remained secured to the bike racks. Night tests also indicated that
the bikes do not interfere with the effectiveness of the bus headlights and turning
signals. The bikes are added/removed by the cyclist, with no assistance required by the
driver. From his position, the driver can determine if the bikes are securely attached
before proceeding.
GO Transit's plans to add Bike Racks
Given the favourable results of this above noted test, GO Transit has adopted a long
range plan to eventually offer buses with Bike Racks over its entire service area. This
will start first with the Toronto-Hamilton Corridor in the spring of 2008. Expansion to
other corridors will follow as demand increases and resources allow
Regulations to be respected
The Ontario Public Vehicles Act does not allow a 'load' to extend beyond the limits of
the vehicle. The Mnistry of Transportation has already given permission to some
municipal transit systems for such load extensions and are prepared to consider granting
the required 'Special Vehicle Configuration Permit' to GO Transit. However, before
granting such a permit, the Ministry requires that the municipalities with jurisdiction over
the roadways used by GO Transit buses indicate their support for the use of Bike Racks.
Letter of Support Requested
Accordingly, GO Transit is seeking a Letter of Support from your munici~1 government. "JI ~
This letter of support does not require approval by your municipal council and can be ~
signed by an appropriate senior official. A sample Letter of Support is attached for your
use.
To Debbie Wilcox, City Clerk,
City of Pickering.
1 ' ~
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From Sandy Rider,
494 Whitevale Road,
Whitevale,On.,LOHIMO
Tel. 905 294 3464
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Debbie,
While attending Council Meetings, I became aware that members of Council keep their
blackberries or message receptors on during Council Sessions.
In north Pickering we do not have cable and are unable to watch Council Sessions on
television. I believe most of south Pickering can. If we wish to find out what is going on at these
sessions we must attend. Other than by deputation, we cannot speak or respond to what is being
discussed.
However, others could through blackberries or like devices.
This is disturbing for whether that occurs or not, the ability to do so is unfair. If it does
occur, it is unethical and a case of undue influence is possible.
I believe that all communicating devices should be left outside of Council Chambers
while Council is in session.
If Councillors need to be contacted in case of an emergency, the security officer's
number should be given to the families of all Council members.
For transparency and accountability, I would like a motion brought forward for direction 'iv
to eliminate, in Council Sessions, the use of blackberries, cell phones or whatever communicating /(....:..
devices there may be.
Could you please contact me with suggestions on how to address this issue.
Many thanks,
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.JC\n.2\ FILE
Col..o..nc: , TP,KE APPR. ACTION
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VERIDIAN
CORPORATION
41
55 Taunton Road, East
Ajax, ON LIT 3V3
January 8, 2008
Tel: (90S) 427-9870
Tel: 1-888-445-2881
Fax: (90S) 619-0210
The Corporation of the City of Pickering
One The Esplanade
Pickering, Ontario
L1V 6IG
www.veridian.on.ca
COP--i1.. .o~-a~:s
ATfENTION: Ms. Debi Wilcox
City Clerk
Dear Ms. Wilcox:
Re: Shareholder Dividends
At the December 13, 2007 Veridian Board of Directors meeting, a new dividend policy was
established for the period 2007 through 2011.
In establishing that policy, the Board took into consideration the strong financial position of the
Corporation. Veridian continues to post strong profits, a very low debt position and a good working
capital position.
The Board also considered the requirements of the shareholder. It is important to our shareholders
that there is a dividend stream that is steady and reliable.
In 2005, a dividend policy was established that forecast total dividends to the four Veridian
shareholders of $1.2 in 2005, $1.8 million in 2006 and $1.6 million in 2007. The total dividend
payments for the last three years have surpassed this target by $10.2 million.
I am pleased to advise that in addition to the $4 million dividend declared by shareholders for 2007,
the Board has set projected dividend payments for subsequent years as follows:
2008 - $4.2 million
2009 - $4.4 million
2010- $4.6million
2011 - $4.9 million f
In addition to these dividend payments, interest payments totaling $4.6 milli~_~ill be aid annually '
on shareholder promissory notes. The promissory notes expire on Novemb~r 1,2009.
DL.::.;:.
G: . PaTcIsol'
The City of Pickeringe share of Veridian dividend and interest payment is 41 f:01.Lo
..~~"~^
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The power to make your community better.
'=/lE
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Date:
Addressee:
Re:
January 8, 2008
The Corporation of The City of Pickering
Shareholder Dividends
Page 2
The Board also considered and approved the recommendations that were suggested by the
shareholders' Treasurers. Those recommendations are:
. Dividend payments should be made quarterly, rather than annually.
. The Board should review dividend amounts annually and determine
whether dividends in excess of the amounts within the policy could be
paid. Amount of cash on hand, better than expected earnings and future
investment opportunities would be factors that would be reviewed in
determining whether extra dividends could be paid
. In the event that shareholder promissory note interest is lower than 7.6%
when promissory notes are renewed in 2009, the proposed dividend
amounts for 2010 and 2011 should be reviewed to recognize the lost
interest revenue to the shareholders.
Yours truly, .'
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David ark, FCMA, C. Dir.
Execu . 'e Vice President, Corporate Services
cc. Gillis Paterson, Director, Corporate Services & Treasurer
The powel' to make YOUI' community better.
Wilcox, Oebi
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From:
Sent:
To:
Subject:
Attachments:
Terry Nuspl [tnuspl@rogers.com]
December 14, 2007 10:28 AM
Wilcox, Debi
Native Activist wants Funding
Affidavit of Grand Chief Gros-Louis 06 08 06.pdf
C~ c62t2. 0:5---0:5
Debbie,
Could you please put this letter in the appropriate Agenda as formal correspondence.
Regarding the article that appeared in the Dec. 12 News Advertiser:
Mayor Ryan and Members of Council,
Please find the attached affidavit, dated Aug. 3, 2006, from Max Gros-Louis, Grand Chief of the Huron-Wendat Nation,
member of the Founding First Nations Circle. This Circle consists of 7 Chiefs and the Province has been consulting with
them as the official representatives for the Seaton Lands..
In it Grand Chief Gros-Louis states that Mr. David (Gray Eagle) Sanford: was never appointed as their representative for
the Seaton Land Exchange, that he does not represent them, at no time was he ever asked or authorized to participate
on their behalf, that Mr. Sanford is not and never was a member of the Huron-Wendat Nation, nor is he an adopted son of
any Member.
Grand Chief Gros-Louis further states that in September 2004, the Huron-Wendat Nation retained legal Counsel, David
Donnelly, to represent its interests. Grand Chief Gros-Louis also states that the Huron-Wendat Nation has been involved
in and consulted on land issues regarding the Seaton Lands and that through Mr. Donnelly, the Huron-Wendat Nation has
communicated its wishes.
In summary, there already is a team of First Nations leaders (the Founding First Nations Circle), they have been and
continue to be consulted and involved, they already have legal Counsel (Mr. Donnelly), and according to the Superior
Court of Justice ruling, Feb. 2007, it is this body that is officially recognized as representatives and authorized to speak on
behalf of First Nations regarding the Seaton Lands.
So that begs the question: just who is Mr. Sanford?; who does he really represent?; why does he want to put together a
team of independent First Nations leaders and lawyers to go back over all land issues regarding indigenous peoples and
the Seaton Lands?; why is he saying the City of Pickering must consult with this team?; and why is he requesting funding
from Pickering to do this?
Terry Nuspl 905 509 2272
140 Wood view Dr.
Pickering, Ont.
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MUN. PROP. & ENG.
OPERATIONS
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Court File Nos.: 285-06
and 269-06
ONTARIO
SUPERIOR COURT OF JUSTICE
DIVISIONAL COURT
BETWEEN:
DA VID SANFORD
Applicant
-and-
MINISTER OF THE ENVIRONMENT and
ONTARIO REALTY CORPORATION
Respondents
APPLICATION UNDER Sections 2(1),4 and 6(1) of the
Judicial Review Procedure Act, R.S.a., 1990 C.J.1 and
Rules 14.05 and 68 of the Rules of Civil Procedure
AFFlDA VIT OF MAX GROS-LOUIS
I, THE UNDERSIGNED, Max Gros-Louis, Grand Chief of the Huron- Wendat Nation,
residing at 30, Chef Emile Picard, Wcndake, QC GOA 4VO, solemnly declare the
following:
1. I am a member of the Huron- Wendat Nation, living in the Province of
Quebec, near Quebec City. I was elected Grand Chiefin October 2004 to a
four year term. I speak French and English. English is my second language.
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2
2. I have seen several affidavits in this proceeding that make statements that
cause me and other members of Council serious concern.
3. To respond to these statements causing concern, Council has retained legal
counsel and I have reviewed additional affidavits to assess whether there are
other statements that I may support.
4. The affidavits reviewed by me are:
(1) affidavit of David Sanford, dated June] 9, 2006;
(2) reply affidavit of David Sanford, dated July 19,2006;
(3) affidavit ofChiefKris Nahrgang, dated July I 1,2006;
(4) affidavit of Ron Williamson, dated July 31, 2006;
(5) affidavits ofMr. David Sanford, dated July 23,2002 and May 19,
2004;
(6) affidavit of Frank Dieterman, dated July 10,2006; and
(7) affidavit of Heather Bastien, dated August 3, 2006.
5. Having reviewed the above affidavits, I may advise you that I am not an
archaeologist or professional historian or expert seeking to provide opinions to
this Court.
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3
6. I am seeking to provide relevant facts within my personal knowledge.
Occasionally, I rely on others for information or beliefs. Where I am relying
on other persons or documents, I will tell you who or what guides me.
7. To assist this Court, I am organizing my affidavit into the following sections:
(1) Huron- Wend at Nation;
(2) Huron- Wendat initial involvement in Ontario
Aboriginal Heritage;
(3) Huron- Wendat invited to participate in Seaton;
(4) Authorization ofMr. Sanford;
(5) Mr. Sanford's previous authorization;
(6) Authorization to others for Seaton Lands;
(7) Consultation on the Seaton Lands; and
(8) Decision resulting from the consultation.
SUMMARY CONCLUSIONS
(1) Mi. Sanford is not and never was a (< member)) of the Huron-Wendat
Nation. He is not on our list of Members. Nor is he an adopted son of
any Member: see the affidavit of Madam Heather Bastien. For
clarification, Madam Bastien is an appointed Wise Woman of the HUron-
4'
4
Wendat Nation. The Circle of the Wise is the moral conscience of the
Council, whose job is to ensure that all decisions and resolutions adopted
by the Council are not detrimental to the community at large. Thus, on
this point, I wish to be very blunt: Mr. Sanford is an imposter.
(2) The Huron Wendat Nation has never appointed Mr. Sanford to be its
representative for the Seaton Land Exchange. If he was our representative,
he would not have commenced or pursued this lawsuit.
(3) While we respect the voices of Chiefs Cowie, Maracle and LaForme, we
ask that they participate in archaeological matters through the Founding
First Nations Circle. To date, Chiefs Cowie and Maracle have chosen to
remain outside the Circle and its terms. I also ask these Chiefs to accept
the expertise associated with the archaeological work at the Seaton site or
provide alternative expertise. To date, the clear conclusion of this work is
that the Huron-Wendat Nation is affiliated with nineteen major
archaeological sites and that none of the other nine major sites can be tied
to any specific First Nation. As matters now stand, I believe that the
Huron- Wendat Nation has a great deal at stake in this archaeological work
and that it has respectfully considered how to best proceed.
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5
(4) In my view, should Mr. Sanford succeed in this case, there will be no
reasonable way to resolve First Nation cultural heritage disputes. There
are over six hundred First Nation communities in Canada and all have a
general interest in protecting the cultural heritage of First Nations. As a
first principle, r believe First Nations should try to achieve consensus
about their collective cultural heritage. However, where consensus cannot
be reached, I would ask that, as a second principle, decision-makers show
deference to the First Nation having the closest cultural affiliation to the
site and its artifacts. r believe this second principle has been applied here
as concerns the Ontario government and the Huron- Wendat Nation and
that Mr. Sanford is not respectful of this profound principle.
(1) HURON-WENDAT NATION
8. The Huron-WendatNation resides at Wendake in the Province of Quebec,
near Quebec City. It has 2,994 members. I do not believe it is necessary to
go into the history of the Huron- Wendat Nation. All that is essential to know
is that the ancestors of the present Huron- Wendat Nation lived in Southern
Ontario for many generations and centuries. Others refer to this time as the
Middle to Late lroquoian period. It is also now apparent that this past has
resulted in Southern Ontario having many village sites, ossuaries (and other
/I (-'-
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6
burial sites) and archaeological artifacts. It is also my understanding that the
Huron- Wendat Nation was required to leave its traditional Ontario territory in
the 17th century, resulting in our dispersal.
(2) HURON -WEND AT INITIAL INVOLVEMENT IN ONTARIO ABORIGINAL
HERITAGE
9. Before 2002, the Huron-Wendat Nation were very rarely consulted regarding
artifacts and human remains with which it was historically affiliated.
10. In 2002, with the help of Mr. David Donnelly and the environmental
charitable organization called Environmental Defence Canada, Mr. Sanford
became the Informant of a private prosecution against the Ontario government
through its agency, the Ontario Reality Corporation (ORC). The prosecution
resulted from a failure to conduct a proper Class Environmental Assessment
for land called the "Milroy" property. The ORC had exchanged this property
with the Catholic Cemeteries Archdiocese of Toronto without consulting First
Nations. The site contained the nationally-significant archaeological remains
of a Huron- Wendat village site.
11. The action alleged the ORC had failed to consult the Huron-Wendat Nation,
the most closely culturally affiliated Nation to the Milroy site. A trial was
C, I,
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7
conducted by Gilbert's LLP in February 2004. On May] 7,2004 Mr. Justice
S. Ng convicted the ORC for contravening the Ontario Environmental
Assessment Act. The ORC was fined $7,500.
12. The Court decision confirmed that, despite being removed from Ontario, the
Huron-Wendat Nation must be consulted before governments can make
irrevocable decisions regarding their interests. The decision encouraged the
Huron- Wendat Nation to assume a greater interest in protecting its Ontario
heritage.
13. Prior to the Milroy prosecution, the Huron-Wendat Nation had not identified
any means to systematically or routinely protect its heritage in southern
Ontario.
(3) HURON-WENDA T INVITED TO P ARTICIP ATE IN SEATON
14. Following the Milroy decision, the Ontario government invited the Huron-
Wendat Nation to discussions on the Seaton lands Class Environmental
Assessment. In summer 2004, negotiations took place between the Huron-
Wendat Nation and the ORC regarding the EA Terms of Reference and related
matters.
[ "
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8
15. The Huron- Wendat then authorized one of its Council Chiefs, Mme Line
Gros-Louis, to act as its cultural liaison for Ontario. Councillor Gros-Louis
was subsequently replaced by two members of the Nation, Mme I-leather
Bastien and Mr. Lue Laine to act as its representatives in Ontario. At no time
did the Huron- Wendat Nation ask or authorize Mr. Sanford to participate on
its behalf.
(4) AUTHORIZA nON OF MR. DAVID SANFORD
16. r have reviewed the affidavit and reply affidavit of Mr. David Sanford. At
paragraph 1, Mr. Sanford states that he is "representative of the Huron-
Ouendat Nation". Also, paragraph 2(a) of the Sanford Notice of Application
states that Mr. Sanford is (( a member and representative ofthe Hurons of
Wendat Nations [sic] )>.
17. 1 do not know the basis for these statements, but do know the following.
18. Mr. David Sanford and r have not met or spoken.
19. Mr. Sanford is not a member of this Nation as he is not on the list of members
that we keep current. Nor am I aware of any documented support for Mr.
Sanford's claim that he is an adopted son of Nation member, Heather Bastien.
[ r
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9
Ms. Bastien has unequivocally stated the contrary to me and swore the same in
her current affidavit that I have seen.
20. It is very disturbing to me that Mr. Sanford has made these strong, yet false
claims about his aboriginal status and authority to act on our behalf.
21. Because of the serious problems that he is now causing this Nation, requiring
this Nation to retain legal counsel and file affidavits, I request that Mr.
Sanford be required to show how he is a member of, or affiliated with, any
First Nation. Absent both proper support and authority, I state that it is
offensive to legitimate First Nations and their interests to allow Mr. Sanford a
seat at any table discussing important First Nation archaeological topics such
as those that are clearly present for the Seaton Land Exchange.
22. Were Mr. Sanford to represent our interests, he would know that he had no
authority to commence or proceed with this litigation.
(5) MR. SANFORD'S PREVIOUS AUTHORIZATION
23. In May 2002, the elected Grand Chief, Grand Chief Wellie Picard, wrote an
authorization to Mr. Sanford to represent the Nation for the purposes of an
environmental assessment on lands called the "Milroy lands" within the Rouge
[~ i"
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10
Valley. This authorization is attached as Exhibit "B" to Mr. Sanford's reply
affidavit before this Court. It is my understanding from present legal counsel
that the Milroy lands are located in the Town of Markham, within the Region
of York. It is my further understanding that this environmental assessment
concluded in 2002 and that upon its conclusion, in March 2002, Mr. Sanford
launched a private prosecution that resulted in a trial in early 2004.
24. It is also apparent that, in June 2002, Mr. Sanford obtained authorization from
the then Grand Chief respecting a learning centre. He has provided this
authorization as Exhibit "C" to his reply affidavit.
25. I am aware also of a third document, a declaration of support from Grand
Chief Picard in March 2003 concerning Mr. Sanford and the Milroy property.
Attached as Exhibit" 1" to my affidavit is a true copy ofthis declaration.
26. I am not aware of any other document supporting Mr. Sanford from the
Huron~ Wendat Nation.
27. Though not considered in any ofMr. Sanford's affidavits, it is also my belief
that Mr. Sanford came to the Council of the Huron- Wendat Nation in May
2004 to seek authority to represent the Nation in the future. I became Chief
in October 2004. I have therefore inquired whether Mr. Sanford obtained any
11
letter or resolution of Council between May and October 2004. I have found
none. I can also confirm that, after October 2004, Mr. Sanford has received
no letter of support from me or any Band Council Resolution. Nor do I know
of any communication from Mr. Sanford to me or Council since October
2004.
28. In further recognition of the seriousness of this Nation's concern with Mr.
Sanford's recent claims and actions, our Council has initiated a new
Resolution to expressly rescind the earlier support for to Mr. Sanford at the
Milroy site. I can speak no more clearly: Mr. Sanford does not speak for the
Huron-Wendat Nation.
29. Despite paragraph I of his affidavit and his Notice of Application, Mr.
Sanford makes no other claims concerning the Huron- Wendat Nation. That is
consistent with my understanding that Mr. Sanford has not received any
authority or support to act on behalfofthe Huron-Wendat Nation since the
2002 and 2003 letters and declaration described above.
30. I have also reviewed the affidavit of Dr. Ron Williamson. At paragraph 26 of
his affidavit, he advises that he has spoken with me, Councillors Luc Laine
and Heather Bastien and David Donnelly. I agree that I have spoken with Dr.
Williamson. I believe also that he has spoken with the others mentioned in
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this paragraph. I also agree that I advised him that Mr. David Sanford does
not represent the Huron-Wendat Nation in Ontario. I gave this advice in late
2005. Similarly, as set out in the affidavit of Chief Kris Nahrgang (para. 1 5), I
did directly tell ChiefNahrgang that Mr. Sanford is not a member or
representative of the Huron- Wendat Nation.
(6) AUTHORIZATION TO OTHERS FOR SEATON LANDS
31. I understand that the lands at issue in this litigation are referred to as the
"Seaton lands" and that these lands are subject to a proposed "Land
Exchange". I understand also that these lands are in a different location than
the Milroy lands.
32. Since September 2004, the Huron-Wendat Nation has retained legal counsel
in the name of David Donnelly of the firm, Gilbert's LLP, to represent its
interests in the Seaton lands. Attached as Exhibit "2" to my affidavit is a true
copy of a September 2004 authorization. A similar point is made in two
letters already before the Court through the affidavit and exhibits of Dr.
Dieterman: (I) Exhibit "J" - September 172004 letter from Gilberts LLP
advising that this firm no longer represented Mr. Sanford, but did represent the
Huron- Wendat Nation; and (2) Exhibit "I" - my February 8, 2005 letter to the
Greater Toronto Area Airports Authority advising that the law firm ofGilberts
r '
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13
LLP was the representative of the Huron- Wendat Nation for the Pickering
Airport lands. These lands include the Seaton lands. Thus, since September
2004, the Huron- Wendat Nation has explicitly mandated others to represent its
interests in the Seaton Lands.
33. r know of no authorization given to Mr. David Sanford as concerns the Seaton
lands.
(7) CONSULTATION ON THE SEATON LANDS
34. Returning to the affidavit of Dr. Williamson, at paragraph 15, he refers to
consultation and gives the example of consultation with the Huron- Wend at
Nation. It is my information and belief on the basis of correspondence and
discussions with David Donnelly that, as was expected by our 2004
authorization (cited above) provided to Gilberts LLP, Gilberts would and did
represent the Huron- Wendat Nation for such consultations. The affidavit of
Dr. Dieterman advises that the Ontario Realty Corporation (ORC) provided
three notices of its environmental assessment from April to June 2004. I agree
that the Huron- Wend at Nation received notice at this time. It is also my
information and belief from the above that this consultation concerned
nineteen Huron- Wendat sites found at the Seaton lands, out of a total of
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14
twenty-eight sites. I therefore agree with Dr. Williamson's statement at
paragraph 15.
35. It is also my information and belief from Ms. Heather Bastien that this
consultation included an opportunity to visit the Seaton lands and that both
Ms. Bastien and Mr. Luc Laine visited the Seaton lands in 2005. At this time,
the Huron-Wendat Nation also met with ORC to discuss mitigation, as set out
in the affidavit of Dr. Dieterman (para.22)
36. At paragraph 21, Dr. Williamson states that the information which was
obtained through archaeological investigations was made available to the First
Nations and that this information was used by First Nations in deliberating and
reaching decisions about the management and protection of archaeological
resources. It is my information and belief from Mr. Donnelly that Gilberts
LLP received copies of the three archaeological reports cited by Dr.
Williamson at paragraphs 5 to 7 of his affidavit, all of which are before this
Court, and that he forwarded such reports to Ms. Bastien, who in turn
provided them to our Council offices.
37. As set out in paragraph 14 of Dr. Wiiliamson's affidavit, the nineteen Huron-
Wend at sites were each identified as having "high heritage value" and should
thus be avoided or excavated. Of these nineteen sites, it is my understanding
'-". (
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15
that there were four Huron- Wendat sites that are included in Dr. Williamson's
category of sites so significant that they would be protected under future
development plans (para. 14). As well, through the Founding First Nations
Circle, the Huron- Wend at Nation is in negotiations to secure a fifth site in
protected status. The Huron- Wendat Nation considers these protections to be
historic accomplishments.
38. The Founding First Nations Circle is a novel body which I believe has
profound potential for First Nations. Though its status is not yet fully sorted
out, it involves the three founding First Nation cultures of Southern Ontario:
the Five Nations (Haudenasaunee), Algonquin (Anishnaubeg) and Huron-
Wend at. The importance of this body appears also to be acknowledged also
by Dr. Williamson in his aftldavit (para. IS).
39. This Circle has come together to collaborate in the protection of our common
cultural heritage. Thus, we promote consensus on this important topic and
have promoted consensus on the Seaton Land Exchange. This is our first
principle.
40. At this time, there are not yet terms of agreement that cover all situations.
However, Circle members have recognized that consensus may not be
achievable always. We have therefore sought to come up with a principle to
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address situations where consensus cannot be reached. The second principle
that this Nation has followed at the Seaton lands is that, where consensus
cannot be reached, decision-makers should defer to the Nation having the
closest cultural affiliation to the site. We believe this principle follows from
an early agreement among Circle members to resolve the site disposition
agreement for the ossuary site at Teston Road in Vaughan, Ontario.
41. The Huron- W endat Nation respects all treaty and land claim interests and
rights regarding the Seaton lands, including the claims of Chiefs Maracle,
Cowie and LaFormc. For the Seaton lands, we have sought to respect these
claims by conducting negotiations with representatives of the Mississauga of
Scugog Island First Nation and Six Nations of the Grand River. It is my
understanding that Chief LaForme has participated in the Seaton Land
Exchange consultation through the Circle. Should Chiefs Cowie or Maracle
wish to join these discussions, they are welcome to join the Circle or to visit
us in Quebec. I am very sorry that these legitimate Chiefs would join Mr.
Sanford's unworthy cause.
42. One reason why the Huron- Wendat Nation has sought to create and support
the Circle is concern that decision-makers would fail to take steps to consult
the First Nation with the closest cultural affiliation to a particular site. As
there are over 600 First Nations in Canada, our Nation foresaw a major
( (,
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difficulty for governments to arrive at practical ways of consulting First
Nations and determining who has the closest cultural affiliation in a specific
case.
43. We are particularly interested in agreeing on principles with other First
Nations because we are presently distant from many sites of cultural
importance to us. Absent new principles of consultation, decision-makers
would likely fall back on the regrettable practice of consulting only those who
are most conveniently geographically located: see, for example, Dr.
Williamson's statements on earlier practices in paragraph 19 of his affidavit.
44. Through the consultations on the Land Exchange, the Huron-Wendat Nation
was able to deliberate on and reach decisions on its preferences for the
nineteen clearly-identified Huron- Wendat sites. It is my belief that the other
members of the Circle have agreed to and support this historic
accomplishment. I therefore agree with Dr. Williamson's statement in
paragraph 2 I as it concerns the Huron- Wend at Nation. I may add that,
through Mr. Donnelly, the Huron-Wendat Nation communicated its
management wishes to those responsible for the Seaton lands.
6 '1
18
(8) DECISIONS RESULTING FROM THE CONSULT A nON
45. My further understanding is that, at this time, no decision by those responsible
for the Seaton lands is contrary to the wishes of the Huron- Wendat Nation.
AND I HA VE SIGNED in Wendake, this 3rd day of August, 2006.
Solemnly declared before me
In Wendake
This 3rd day of August, 2006.
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CONsrlL NATION aVRO~~e
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DEClARA TIQN
Orand Cllet de la Mallon huroone."'Cn: .t
Qrmd CliJef llUJ'!ln \Vendat I\ll, " .. .i
. Th:.I.5exh,bIL".... rtrierredtoin
tht affidavit of.&~.Chi.d.rrrn.. ~;s
~~ril~~foreme:l~ ..~:$.iO'''''::
A"Co' MjS'S~~;' .;.....:.. iNG
"HID V1T~ .
Wellie Pica:, t
Wendake, Qiiib'ec.
I. hereby, certify thetT support David Sanford in hi$repre.sentations pertaining t,]
the Milroy Site.
. I also certify tnat no Member of" the COunGiI of the Huron \1,'endot Nation he!
~eri. in eny way. consulted in relation to the sale of the Milroy Site.
. . .
.!N wrrNESS WHE~O~ r SIGNEO ON THIS 24T11 MY of THE MONTH OF MAIW-l IN THE YEAI
21)03.
.~~ (2~.,t2
Wellie.Picard. Grand C"ief
. :lSl, p~ C1r~1 Miclul I.aw.tll, WmtI.Mt (QuJbu) GfU 4VfJ
Tilq,ho7le; (418) 843.J767 r~lWJp'eur: (4/8) UJ-7P2S
t II t
Jl/09 2004 15:56 TLC 418 842 1108
Conseil de la Nation
huronne- wendat
September 1, 2004
Mr. Tlm Gilbert
Prindpal
Gilbert's LlP
Lawyers - Patent and Trademark Agents
49 Wellington Street East
The Flatiron Bulldlng
Toronto ON M5E lC9
Dear Mr. GilbertI
CONSEIL NATION HUR~NNE
\
@003
This isexhibit.:?:-.... r~ferred toin
the affidavit o~1\)f.d ~~dmQ.t~~-
sworn~orem~,~hl' ...... ....!f.,.Ii-S
;::;:~:; ~/:#
[.':::-10 ,.{~
Re: Retainer to Protect Huron Interests in southern Ontario
The Huron~Wendat Nation retains Gilbert's LLP to represent the Nation's interests in
consultations with the Ontario government regardIng the protection of Seaton lands.
The Huron-Wendat Nation authorizes Gilbert's LLP to prepare and present refonns to the
current legislation and regulations regardrng the dIsposition and development of lands
wIth aboriginal heritage features,
I retain you with full authority of the Nation, as Chief responsible for Treaties and
Territories, Wendake Quebec.
Thank you for your continued assistance defending the interests of our people, present
and past.
Yours truly,
~~~~
Chief Regent Garihwa Sioul
255, Place Chef Michel Laveau, Wefldake (Quebec) GUA 4VO
Telephone: (418) 843-3767 Telecopiellr: (418) 842-1108
The Regional
Municipality
of Durham
Planning Department
605 ROSSLAND ROAD E
4TH FLOOR
PO BOX 623
WHITBY ON L 1 N 6A3
CANADA
905-668-7711
Fax: 905-666-6208
E-mail: planning@
region.durham.on.ca
www.region.durham.on.ca
A.L. Georgieff, MCIP, RPP
Commissioner of Planning
"Service Excellence
forour yommunities"
January 4, 2008
RECEIVED
Mr. Neil Carroll, Director of Planning
City of Pickering
1 The Esplanade
Pickering ON L 1V 6K7
JAN 0 7 2008
CITY OF PICKERING
PLANNING & DEVELOPMENT
DEPARTMENT
0'- I:
b (t
Dear Mr. Carroll:
""'()D 0 uJ. -02/
L..-' ,r-.f- - ~J
Re: New Application for a Regional Official Plan Amendment
Durham Region File No.: OPA 2007-006
Applicant: Duffin Heights Landowners Group Inc.
Location: Lots 15-22, Concession 3
Municipalities: City of Pickering & Town of Ajax
We have received a new Regional Official Plan Amendment Application.
Enclosed is the application package for your review.
The purpose of the application is to delete three segments of Type
'C' Arterial Roads including:
1. The east/west road from Church Street in Ajax (extension of
Williamson Drive) to just west of the CPR in Pickering;
2. The remnant portion and extension of Old Taunton Road from
Taunton Road connecting to the east/west road described in
item 1; and
3. 'The extension of Valley Farm Road from Ross/and Road
north, connecting to the east/west road described in item 1 ~
Regional Planning Committee will hold a public meeting, and written
notice will be provided to your municipality.
Please contact me should you have any questions.
Yours truly,
Q4~
Dwayne Campbell, Project Planner
Current Planning
Enc!. Application Package
( CORR. '
FIL.E
TAKE APPR. ACTION
h:\2-5\ROPA\2007-006\circ-abut mun~c
j
100% Post Consumer
APPLICATION TO AMEND THE DURHAM REGIONAL OFFICIAL PLAN
RECEIVED
, If .
6 ~)
JAN 0 7 2008
C;ITv OF PICKERING
PLANNING & IJl::vl:Ldl"MEfR"
DEPARTMENT
Regional Municipality of Durham
Planning Department
605 Rossland Road East, 4th Floor
P.O. Box 623, Whitby, Ontario L 1N 6A3
Telephone (905) 668.7711 Facsimile (905) 666-6208
i;
t,)
,.re;,
. 1~.uJ ,;.~_"fi:~ tt:'~J.~ :t~,: ~. /\/i ~~;.~
Date of Reeelf:lt-. - --.-..-.....-... ........
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REGIONAL USE ONL vi:;"
File No.
r,. ,"; 1\
! J \" ""
~~...c ,~ VI /1 \J, II
FILE NO..
2007"~006
SEP U 4 2007
I ATTFNT!0N COPIES TO
C~=~===-"l---'.-'----
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1. Earlv Consultation:
Early consultation is a vital part of the planning process. Through this process, you will be informed of any
requirements that may apply within the Durham Regional Official Plan and the Provincial Policy Statement. Prior to
submitting this form to the Region, it is highly recommended that meetings be held with:
~
r;J
o
Regional Planning Department staff to determine submission requirements. - Sernas Associates on ESP
- City of Pickering on OPA as
Local municipal planning staff to determine local information requirements. per ESP
Staff with other public agencies to determine other technical or processing requirements.
2. Submission Requirements:
Fees: (payable by cheque or money order).
GI A non-refundable fee of $9,000.00*, payable to the Regional Municipality of Durham, for a privately initiated
major amendment, defined as a proposal involving a change in land use designation or policy which requires
major technical studies and extensive analysis and consultation.
o A non-refundable fee of $4,500.00*, payable to the Regional Municipality of Durham, for a privately initiated
minor amendment, defined as a site specific proposal which is small in scale and involves a land use with
minor and predictable impacts.
o A non-refundable fee of $150.00*, payable to the Regional Municipality of Durham, for developments based
on private services, which is the Regional Health Department's review fee.
1iI A non-refundable fee of $150.00*, payable to the applicable Conservation Authority, for lands potentially
affected by flooding or erosion or other lands within its jurisdiction. If this application is associated with a
concurrent subdivision application, a non-refundable fee of $500.00* is required with this application.
Forms and Information:
iii 1 original and 14 copies of this completed form.
~ 6 copies of technical information and background reports.
~ 15 copies of the proposed text and/or map amendments (in black and white, on 8-1/2" x 11" paper).
o 15 copies of a sketch or concept plan, showing the location of the property, existing site features, adjacent
land uses and site features, details of the proposed land uses, and the extent of the applicant's land holding
(in black and white, on 8-1/2" x 11" paper).
Page 1 (02/2006)
bb
3. Contacts:
Mailing Address Telephone Fax
Owner
VariO\.JS
110 Scotia Court, Unit 41
Whitby. Chtario UN 8'{7 ~5-432-7878 ~5-432-7877
110 Scotia Court, Unit 41
Whitby, Chtario UN 8'{7 ~5-432-7878 fJJ5-432-7877
Correspondence to be sent to (check only one):
DOwner 0 ApplicanUAgent
4. Description of Subiect Lands:
IiJ AgenUPrimary Consultant
o Not Applicable
Location Description
Area Municipality Ajax & Pickering Former Twp. Lot(s) 15-22 Conc.(s) 3
Municipal Address Legal Description Lot(s)/Block(s) Part No(s).
East and west of Brock Rood, Registered Plan No.
between Tallllton Road and
Rossland Road Reference Plan No.
Area (Hectares) Assessment Roll No.
5. Purpose of the Application:
a)
What is the current land use designation(s) of the subject land, if applicable?
Applicable
~ Not
b) Identify the policy(ies) and/or land use designation(s) to be added, changed, deleted or replaced:
Mw B2 Trnnsprl1TRt:i on SyRtPll1 - rip 1 Pt-P ~VPrH 1 ~nt-c:: nT prnrv'~ t-~ "e" ..rtw::i.al
road (see attached sketch)
c) Please provide the specific wording of the requested amendment:
See Att:aclm=!nt No. 1
6. Reports:
a)
List the title, author and date of any reports attached to this submission, if applicable.
Applicable
Mfin Heights ESP
o Not
Page 2
7. Current and Previous Use of the Subiect lands:
6 ~ What is the current use of the subject lands?
l;l Not Applicable
b) What were the previous uses of the subject lands?
8. Other PlanninQ Applications/Approvals Related to this Application:
o Not Applicable
Application Type
File No.
Status
o
IiI
o
o
o
Durham Regional Official Plan Amendment
Local Municipal Official Plan Amendment
Local Municipal Zoning By-law Amendment
Subdivision or Condominium Plan
Forthcoming fran Citv of ~. .
Severance
9. Servicing:
iii Not Applicable
Please indicate the proposed method of seNicing and attach the appropriate information where applicable.
Method of Sewage Disposal
o Municipal piped sewage system
o Individual septic system (1) (2)
o Other (
Method of Water Supply
o Municipal piped water system
o Individual wells (1) (2)
o Individual surface water
o Other (
Individual Servicing: Report Requirements
Attached
(1 )
(2)
For developments of more than 5 lots/units: a settlement capacity and/or a hydrogeological report.
o
o
For non-residential development where water will be used for human consumption: a hydrogeological report.
Road Access
o Provincial Highway
o Regional Road
o Local Road
o Other (
10. Site Contamination: N/A, this application does not apply to a particular parcel of land
The attached Site Screening Questionnaire must be completed and submitted with this application.
11. Minimum Distance Separation from Existing Livestock Facilities: N/A
If the subject land is within 500 metres of an existing livestock barn or manure storage facility, then the attached
Minimum Distance Separation Data Sheet must be completed and submitted with this application.
Page 3
12. Owner's Authorization:
6h
If the applicant is not the owner of the subject land, the owner must complete the following written authorization:
Authorization of Owner
I,
, own the subject land, and 1 authorize
to make this application.
Date
Signature of Owner
Authorization of Owner for Disclosure of Persona/Information
I,
, own the subject land and, for the purposes of the Freedom of
Information and Protection of Privacy Act, consent to the disclosure of any personal information provided in the
processing of this application, under the Planning Act, to any person or public body.
Date
Signature of Owner
13. Affidavit or Sworn Declaration of Owner or Applicant:
I, {( c;:;{~ W 2€J 5L~ f?.-,
Region of Durham
of the '-rCC~N Or L..Jl-\C-C....EY in the
make oath and solemnly declare that the information in this
application, attachments and accompanying reports is true.
, 2007
Declared before me at the T-01\t11
in the Region of
this t'/t#day of ~~
co~
Michael Wade McAllister, a commIS~\O~er,
t 01 the Province of On aria,
e c., GroUP Inc.
I the Sernas
or 08.
Expires July 20, 20 .
of "Wh-it-by
Durham
Page 4
,- r\
bj
N/A
SITE CONTAMINATION SCREENING QUESTIONNAIRE
Regional Municipality of Durham Planning Department
605 Rossland Road East, 4th Floor
P.O. Box 623, Whitby, Ontario L 1N 6A3
Telephone (90S) 668.7711 Facsimile (90S) 666-6208
This form must be completed for all development applications unless a Phase 1 Environmental Site Assessment, prepared in accordance
with the Provincial Guideline for Use at Contaminated Sites in Ontario, is provided. This form must be completed and signed by a
Professional Engineer and by the Property Owner.
Location of Subject Lands:
Lot: Concession:
Municipality:
Former Township:
1. Is the application on lands, or adjacent to lands, that were previously used for the following:
a} Industrial uses?
b) Commercial uses where there is potential for site contamination (ie. a gas station or a dry-cleaning plant)?
c) Where filling has occurred?
d) Underground storage tanks or buried waste on the property?
e) An orchard, and where cyanide products may have been used as pesticides?
f) A weapons firing range?
2. Is the nearest boundary of the application within 500 metres (1,640 feet) of the fill area of an operating or
former landfill or dump?
3. If there are existing or previously existing buildings, are there any building materials remaining on the site
which are potentially hazardous to public health (ie. asbestos, PCB's etc.)?
4. Is there any reason to believe that the lands may have been contaminated based on previous land use?
Yes No
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
0 0
If the answer to any of Questions 1 - 4 is Yes, a Phase 1 and 2 Environmental Site Assessment, in accordance with
the Provincial Guideline for Use at Contaminated Sites in Ontario, is required. Please attach two copies.
5. Has an Environmental Site Assessment been prepared for this site within the last 5 years, or is an
Environmental Site Assessment currently being prepared for this site? If Yes, please attach two copies of
the Phase 1 Assessment.
Declaration
To the best of my knowledge, the information provided in this questionnaire is true,
and I have no reason to believe that the subject site is contaminated.
Consulting Engineer:
Property Owner, or Authorized Officer:
Name (Please Print):
Name (Please Print):
Name of Firm (if Applicable)
Name of Company (if Applicable)
Title of Authorized Officer:
o 0
Address
Address
Telephone:
Fax:
Telephone:
Fax:
Signature:
Date:
Signature:
Date:
~
,.
N/A
MINIMUM DISTANCE SEPARATION SI,II;:,ET
. ! ~)
Regional Municipality of DurhamPlanning Department
605 Rossland Road East, 4th Floor
P.O. Box 623, Whitby, Ontario L 1 N 6A3
Telephone (905) 668-7711 Facsimile (905) 666.6208
This form is to be completed when applying for a new non-farm use within 500 metres (1,640 feet) of an existing livestock facility.
Complete one sheet for each different set of buildings used for housing livestock.
Closest distance from livestock facility to the property boundary of the new lot(s) or the change in land use (metres)
Closest distance from manure storage to the property boundary of the new lot(s) or the change in land use (metres)
Tillable hectares where livestock facility located
Existing Manure System (Place an "x" in one box only)
Type of Livestock Housing
Capacity # Covered Open Solid Open Earthen Manure
Tank Storage Liquid Storage
Tank
DAIRY 0 Milking Cows
0 Heifers
BEEF 0 Cows (Barn Confinement)
0 Cows (Barn with yard)
0 Feeders (Barn Confinement)
0 Feeders (Barn with yard)
SWINE 0 Sows
0 Weaners
0 Feeder Hogs
POULTRY 0 Chicken Broiler/Roasters
0 Caged Layers
0 Chicken Breeder Layers
0 Pullets
0 Meat Turkeys (>10 kg)
0 Meat Turkeys (5-10 kg)
0 Meat Turkeys (<5 kg)
0 Turkey Breeder Layers
HORSES 0 Horses
SHEEP 0 Adult Sheep
0 Feeder Lambs
MINK 0 Adults
VEAL 0 White Veal Calves
GOATS 0 Adult Goats
0 Feeder Goats
OTHER O( )
Owner of Livestock Facility
Telephone: (_)
The above information was
prepared by:
Name (Please Print)
Signature
FOR REGIONAL USE ONLY
Yes
No
Minimum Separation Distance:
Does the Application Comply with MDS Requirements?
o
o
Prepared By:
Date:
'7 '1
! ' Conservation Authority Fee Collection Form
Please complete the following section and Attach to your planning application.
Check (v') relevant Conservation Authority:
o Central Lake Ontario Conservation Authority
100 Whiting Avenue, Oshawa, Ontario L 1 H 3T3 (905) 579-0411 FAX (905) 579-0994
o Ganaraska Region Conservation Authority
Box 328, Port Hope, Ontario L 1A 3W4 (905) 885-8173 FAX (905) 885-9824
o Kawartha Region Conservation Authority
277 Kenrei Park Road, RR#1, Lindsay, Ontario K9V 4R1 (705)328-2271 FAX (705) 328-2286
o Lake Simcoe Region Conservation Authority
120 Bayview Parkway, Newmarket, Ontario L3Y 4X1 (905) 895-1281 FAX (905) 853-5881
~ Toronto and Region Conservation Authority
5 Shoreham Drive, Downsview, Ontario M3N 184 (416) 661-6600 FAX (416) 661-6898, http://www,trca,on,ca
Date:- I - I ~ Application #:
Duffin Heights landowners Group Inc.
1. Name of Applicant Agent: c/o Reginald Webster In Trust Tel No,: CXl5-432-7878
The Sernas Group Inc.
Address: 110 SentiA ('OI1TT, TTnit- 41, Whi t-hy , Ont-Arin T,lN RYfax No.: ~'J.,?-7P,77
2. Registered Owner: Various Tel No.:
Address:
Fax No.:
3. Legal Description (Lot and Concession numbers): Pt. Lots 15-22 Concession 3
4. General Location: East and west of Brock Road between Taunton Road and Rossland Road
5.
Municipality:
PiCkering and Ajax
Please consult the conservation authority to confirm the appropriate fee prior to completing the
applicable boxes below. Please attach the fee made payable to the Central Lake Ontario
Conservation Authority or CLOCAt Ganaraska Region Conservation Authority or GRCAt
Kawartha Region Conservation Authority or KRCAt Lake Simcoe Region Conservation
Authority or LSRCAtToronto and Region Conservation Authority (TRCA).
APPLICATION TYPE NUMBER OF FEE AMOUNT PROVIDED
APPLlCA TION(S) PROVIDED
Plan of Subdivision
Plan of Condominium
ConsenUSeverance
Site Specific Official F;>
Plan Amendment
Site Specific Zoning
Bv-Iaw Amendment
Site Plan Approval (Section 41)
Minor Variance
Please check (v') if receipt required from the Conservation Authority IX1
NOTE: Only one set of application fees (the highest fee) will apply when processing and reviewing
consolidated application circulation. Additional fees may apply to applications which require
extensive investigation (i.e. reports) by Conservation Authority staff. The applicant will be
informed by letter of these additional fee requirements if applicable.
FOR CONSERVATION AUTHORITY USE ONLY
DATE RECEIVED:
t
CFN:
RECIPIENT:
Conservation Authority Fee Collection Form (02/2006)
Page 1
'7 r')
/ ~'.
Attachment NO.1
DRAFT
AMENDMENT NO.
TO THE DURHAM REGIONAL OFFICIAL PLAN
PURPOSE:
The purpose of this amendment to the Durham Regional Official
Plan is to delete several segments of Type "C" Arterial Road
shown in Map "B2" - Transportation System, in the vicinity of
Brock Road between Taunton Road and Rossland Road in the
City of Pickering and Town of Ajax, as recommended in the
Environmental Servicing Plan completed by the Duffin Heights
Landowners Group Inc.
LOCATION:
The lands affected by this amendment are known as the Duffin
Heights Neighbourhood. It is located east and west of Brock
Road, between Taunton Road and Rossland Road in the City of
Pickering (part of Lots 16-22, Concession 3). The amendment
also applies to adjacent lands in part of Lot 15, Concession 3,
Town of Ajax.
BASIS:
This amendment is based on the Environmental Servicing Plan
for the Duffin Heights Neighbourhood. Section 10 of the
document recommends that the selected future Type "C" arterial
road alignments/connections not be protected since they would
not significantly improve/contribute to the road network in the
area, and the associated environmental constraints would pose
a significant environmental impact.
ACTUAL
AMENDMENT:
The Durham Regional Official plan is hereby amended as
follows:
(i) By amending Map "B2" - Transportation System as
indicated in Exhibit 1 attached to this amendment.
INPLEMENT A TION: The provisions set forth in the Durham Regional Official Plan, as
amended regarding the implementation of the Plan shall apply
to this amendment.
INTERPRETATION: The provisions set forth in the Durham Regional Official Plan, as
amended regarding the interpretation of the Plan shall apply to
this amendment.
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Exhibit 1
HOWDEN RD /
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LEGEND
Delete Type "C" Arterial Roads
EXISTING FUTURE
-
FREEWAY _ _
x
EXISTING INTERCHANGES TO BE REMOVED
@6 ~~~~~~~J~I~~~ BOARD
02 2 g~F~~~I~~P:~ ;rA~~ISTER
iii OFFICIAL PLAN OF THE
REGIONAL MUNICIPALITY
OF DURHAM
TRANSPORTATION SYSTEM
MAP
~~
-
TYPE A ARTERIAL ROAO
REGIONAL TRANSIT SPINE
THE DESIGNATIONS FOR THE OEFERREO ANO REFERRED AREAS
REFI.ECT THE POSITION OF REGIONAL COUNCIL
PLEASE REF=ER TO SECTION 2u2
TYPE 8 ARTERIAL ROAD
TRANSIT FEEDER SERVICE
TYPE C ARTERIAL ROAD
GO RAIL
* GO STATION .
. INTERCHANGES .
@]
REGIONAL ROAD NUMBER
o
HAMLET
nus MAP FORMS PART OF THE OFFICIAL PLAN OF TliE REGIONAL MUNICIPALITY OF DuRHAM
AND MUST BE READ IN CONJUNCTION WITH THE TEXT
THIS CONSOLIDATION IS PROVIDED FOR CONVENIENCE AND
CONTAINS APPROVED AMENDMENTS AS OF
MARCH 3'. 2004
RAJLWAY'
URBAN AREA (GENERALIZED)
and ::l~\'nersGroup- Map B 3 -revis ed A ug2 8-07, psd
CORRESPONDENCE TO THE COUNCIL
'711
Report Number: MSB-08--01
Date:21/01/08
....~ )
o or- g . 0 7 -0.>),
From:
Maurice S Brenner
Community and Social Advocate
Subject:
Traffic Calming on Fairport Road
~f
Recommendation:
(1) Council receive the 125 "Traffic Calming Support Forms-figure 4 and Report
MSB -08-01 "Traffic Calming on Fairport Road"
(2) Council direct staff to form a "Nieghbourhood Traffic Calming Committee"
with representatives from "The Citizens' Group for Traffic Calming on
Fairport Road" to examine and recommend preferred "cost effective traffic
calming options" and develop a "Traffic Calming Plan"
(3) And that this committee be formed and commence its first meeting no later
than the second week in February at a mutually agreed up time and date
(4) Staff report back to Council for consideration of inclusion in the 2008 Budget
any projected costs that will ensure commencement of the process to
implement recommended outcomes of the "Traffic Calming Plan" set out in
recommendation 2
Background:
The City of Pickering In 2003 adopted the Final Report "Safer Streets Traffic
Management Strategy" The report was created over a 3 year period of research and
community engagement. The "Safer Streets Traffic Management Strategy" was created
as a "living document" that would evolve. The main objectives of the strategy was to
(a) enhance public safety, particularly for pedestrians and cyclists
(b) address concerns of residents, both real and perceived
(c) minimize impacts on adjacent residential streets n)RTF~\":;'~'" '", b-:-~T"--"" j
(d) maintain access for local traffic, emergency services and public !t(~~.sit-" '-, ,:,~_~:_,____1
(e) recommend cost efficient measures g IC?:..___,..._T. J :.f~L.'VH!... i
(f) improve and or enhance the aesthetics of a neighboourhood f . ~SlL.1t::;,,~,,(;., I,'
(g) discourage short cut through traffic volumes
(h) encourage public participation and community support :1
1
-<1
The residential homes of Fairport Road between Kingston Road and Finch are part 0
the Dunbarton Neighbourhood 7 adjoining to the Amberlea Neigb
west.. The residents are seeking to resolve their ongoing fears for
families which has developed over time as a result of a road way tha
some call "an identify problem".
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Report MSB-08-01 Date: 21/01/2008
7 [, Page 2
Fairport Road in its early years was one of a few road ways that was able to move
traffic north and south linking what was then an urban community to what was still a
rural community at Finch. Since that time both Whites Road and Dixie have been
upgraded and the original need for Fairport Road to move traffic external to the
communities of Dunbarton and Amberlea has shifted.
Today Fairport Road consists of approximately 125 single family homes with potential
for some redevelopment and infilling which have already started. In addition several
adjacent communities have also been developed off of Fairport.
While it is recognized that the request for traffic calming may not meet all of the
technical evaluation criteria contained in the City of Pickering Traffic Calming Policy, the
residents do believe that it does meet the objectives of the "Safer Streets Management
Strategy" and is seeking to move forward on their request having achieved in excess of
the City of Pickering target of 70% minimum for support.
Fears for Safety
The existing conditions of speeding cars and traffic volumes have resulted in a serious
risk for safety of those who live there. Through outreach and engagement of these
families it is evident that some form of traffic calming is necessary if this residential
street is to sustain and see benefit with-in the 1996 Council adopted vision statement
that is supported by the Pickering Official Plan. Attempts to resolve their concerns
through the use of education through enforcement have not resolved the situation.
Process Carried Out
Over a period of several months in summer 2007, the "Citizens Group for Traffic
Calming on Fairport Road" was formed to review how best to resolve the issues of
safety concerns that have been apparent to this residential community for many years.
A door to door outreach of all homes on Fairport Road between Kingston Road and
Finch was carried out (125). The group achieved 98.4% response (123). Using the
sample City of Pickering "Traffic Calming Support Form" as their template (excluding
reference to paragraph 3 to ensure that respondents understood that this request was
not being carried out by the City of Pickering nor was it supported by City of Pickering
Staff or any technical traffic study) they went door to door
Report MSB-08-01
Date: 21/01/2008
76
Page 3
50
150
Opposed
[] All Homes
fII Not Completed
[] Opposed
[] Supported
100
o
Total Homes visited: 125
Total Homes responded: 123
Total Homes not responded: 2 (vacant/required translator)
Total Homes Supported: 122
Total Homes Opposed 1
Level of Support:
According to the City of Pickering Safer Streets guidelines, "70%" support rate is
required from the residents on the street being reviewed in order for a project to
proceed.
The response rate in support on Fairport Road is as following:
98.4% Response Rate
99.1 % Support Rate of all Responses
97.6% Support Rate of all Homes including non responses
.9% (less than 1 %) Opposed of all responses
2.4% Opposed based on all Homes
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Report MSB-08-01
Date: 21/01/2008
77
Page 4
[] Supported
III Opposed
Moving Forward:
As noted in the Final Report January 2003 Safer Streets Traffic Management Strategy,
"traffic concerns have grown to an alarming rate in neighbourhoods throughout the City
of Pickering over a number of years" this holds true for the residents of Fairport Road.
The "Citizens Group for Traffic Calming on Fairport Road is committed to working
towards creating a balanced traffic calming plan through the formation of
"Neighbourhood Traffic Calming Committee" whose terms of reference shall be to:
-enhance public safety, particularly for pedestrians and cyclists,
-address concerns of residents, both real and perceived
-minimize impacts on adjacent residential streets,
-maintain access for local traffic, emergency services and public transit,
-recommend cost efficient measures,
-improve and or enhance the aesthetics of a neighboourhood,
-discourage short cut through traffic volumes
-encourage public participation and community support
Neighbourhood Traffic Calming Committee:
The committee would be comprised of representatives from the City of Pickering as
determined by Council and selected members appointed by the Citizen's Group for
Traffic Calming on Fairport Road,
The role of this committee would be to develop a traffic calming plan with-in a specified
time frame.
Report MSB-08-01
Date: 21/01/2008
Page 5
Implementation Process
'7P
Form Neighbourhood
Traffic Calming Committee
Develop Draft Traffic Calming Plan
Refer to City of Pickering for review by appropriate body
Recommendation to Council to adopt the plan and for City
Staff to commence required processes
Financial Implications:
TBD and referred to 2008 budget for consideration
Reference Materials:
1. City of Pickering Official Plan
2. Safer Streets Traffic Management Strategy
3.Traffic Calming Policy
Prepared and Submitted By:
Maurice S Brenner
Community and Social Advocate
On behalf of:
The Citizen Group for Traffic Calming on Fairport Road
December 13,2007
City of Pickering Municipal Council
One The Esplanade
Pickering, ON L1 V 6K7.
His worship Mayor Ryan and Councilors,
Re: Proclamation of January 20, 2008 as World Religion Day
C -.I? '") 0]01
.Ur--r-- .
On behalf of the Multifaith World religion day task force of Durham, we are writing to request Pickering
council's proclamation of January 20,2008 as World Religion Day in the city of Pickering. World
Religion Day was inaugurated by the Baha'is of the US in 1949 to foster the establishment of interfaith
understanding and harmony by emphasizing the common denominators underlying all religions.
Since its inception, world religion day is now celebrated in over 90 countries around the world.
The world has become a relatively small homeland that must be shared by a diverse human race. Durham
Region in general and Pickering in particular are home to a beautiful diversity of cultures and religions.
It is a microcosm of the world at large. If we really embrace the idea of the oneness of humanity we then
want to know something of one another's religion and faith practices. Last year this observance was
hosted in the city of Oshawa and in 2008, it will be in Pickering. Over 12 faith groups will be
participating at this celebration. Please find enclosed the draft proclamation, copy of the event flyer and
invitation extended to the entire council to join us at thiseyept at Devi Mandir temple, 2590 Brock Road,
Pickering. ...>'. '}.. . ..... .......
The Multifaith World religion day task force eagerlylook forwardtoyopnfil's support of this event
through the requested proclamation and will be highly el1couragedby coupcill()rs'attendance of this event
on January 20, 2008.
May you all have a wonderful holidays and happy new year.
Yours truly,
9)cmafd :J gfroJiwe
e<<if 9UunnautIt
Email: digbokwe@owils.comcecil.ramnauth@rogers.com
(905) 925 9919 (905) 686 4960
Project Coordinators, Durham Region, Ont.
WORLD RELIGION DA Y I>ROGRAM
S ~fU [jJfudia
Email:shashibhalia@rogers.com
(905) 428 979~
2590 Broc;k Road, Pickering,
V 2P8.
Global HeadcluClncrS
12614 N. 28 Street, Phoenix. AZ R5032,USA
Tel: (602) 740-6100 Fax: ((j()2) 241-21JO eMail:acln1in (Q1worlclreligiondav.or!! .
. www.worldreligionday,org'
Proclamation
City of Pickering
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aU
Whereas; the third Sunday in January is World Religion Day, inaugurated 58
years ago and now regularly observed in over 90 countries, and
Whereas; religion can be the greatest of all means for the establishment of order
and peace in the world, and
Whereas; throughout history, religion has proven to be the primary force for social
progress, empowering individuals to sacrifice for their fellow human beings and to
contribute to the betterment of their communities, and
Whereas; those spiritual principles which lie at the heart of religion - tolerance,
compassion, love, justice, humility, sacrifice, trustworthiness, dedication to the
well-being of others, and unity- are the foundations of progressive civilization, and
Whereas; the increasing disparity between the religions is a major destabilizing
influence in the world, and these consequences affect all individuals and nations,
and
Whereas; through service and an active commitment to harmony, religion can
bring an enormous, positive force to bear on the issues of social development,
and
Whereas; the Multifaith Community of Durham region and in particular, city of
Pickering
affirm these principles and are joining in the observance of World Religion Day
2008,
Therefore be it resolved, that I, Dave Ryan, Mayor of the City of Pickering
do hereby proclaim January 20, 2008 as World Religion Day in Pickering
IN WITNESS WHEREOF I have hereunto set my
hand and caused the Seal of the City of Pickering
to be affixed.
Dave Ryan, Mayor
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* 'World 'Rt!figion 1)oy ,
u1 rJY{ultijaitb Celebration
Featuring Christianity, Islam, Judaism, Baha'i Faith, Hinduism, Sikhism,
Bhudhism, Zorastrianism, Native Spirituality and Jainism.
Sunday] anuary 20, 2008
2:30 pm to 5:00 pm
at Devi Mandir Temple Auditorium,
2590 Brock Road, Pickering, ON Ll V 2P8
u1 dJlU:fJio1l if 7Jre
Theme: Prayers for Global Harmony
There f2)ill be atlturall-v tli'VerJe light m1tJir, Jpiritual cll1l:\-iral tltlJUe & lot.s of light refreshment.
Pler/Je join 11.1' for fl rell{Xillg llI1d invigorating aftemool1 ill our (OIJl1JlOn qlteJt for global harJ'JIOJl)'.
contact:
Donald
Cecil
Ron
Shashi
Syed
Gocool: 647.294.5711
Glen Brown: 905.839.7271
Igbokwe: 905.579.1036
Bance: 416.283.7767
~J HEART&
STROKE
FOUNDATION
OF ONTARIO
Finding answers. For life.
THIS IS WHAT HAPPENS VVHEN YOU PUT YOUR HEART INTO IT.
r'C~t:~1CF(fF'~:;'~"ii~ ~1AY6R"j
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Mayor Dave Ryan
1 Esplande
Pickering, ON
L 1 V 6K7
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I arER & EMERG "
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January 7, 2008
Dear Mayor Dave Ryan:
Every February the Heart and Stroke Foundation of Ontario celebrates Heart Month
by holding its Person-to-Person Campaign. During this month, we rely on the
dedication of thousands of volunteers who selflessly give their time by canvassing
their neighbourhood to collect donations to help us reach our fundraising goals each
year.
The Heart and Stroke Foundation protects the lives of all Canadians by funding world
class scientific research which results in medical advancements, social change and
education to prevent and reduce death and disability from heart disease and stroke.
More then nine hundred hospital and university-based research teams depend on us
year after year nationally. More specifically there are two hundred and fifty teams in
Ontario. The goal for the Durham Region is to recruit 1598 volunteers, who will raise
over $154,000 towards this life saving research.
February is recognized as Heart Month in Canada and the Durham Region Office of
the Heart and Stroke Foundation of Ontario respectfully requests your proclamation
of February 2008 as Heart Month in the City of Pickering. I would be grateful to *'
receive notification of approval of this proclamation. To this end, I have enclosed a .
draft 'Proclamation' for your reference.
If I may provide any additional information, please contact me at your convenience. I
can be reached at 905-666-3777 or by email atnloughead@hsf.on.ca.
c.~. ................. SinCerelY..,.
~.. <.. !.. i.
, . "2/!./~ '''--
Nad ~g~ead
Heart Month Coordinator
Heart and Stroke Foundation of Ontario - Durham Region
201-209 Dundas Street East
Whitby, ON
L 1 N 7H8
Tel: (905) 666-3777
Fax: (905) 666-9956
www.heartandstroke.ca
1-888-HSF-INFO (473-4636)
Business Number 10747 2839 RRDOOl
~~ HEART&
STROKE
FOUNDATION
OF ONTARIO
Finding answers. For life.
THIS IS WHAT HAPPENS VVHEN YOU PUT YOUR HEART INTO IT.
o -1.
\..) "'-;
Proclamation
To: Mayor (Name), Town of (Name)
February 2008
WHEREAS: One in three Canadian deaths are due to heart disease and stroke
every year, making it the leading cause of death in the country;
AND WHEREAS: The Heart and Stroke Foundation protects the lives of all
Canadians by funding world class scientific research which results in medical
advancements, social change and education to prevent and reduce death and
disability from heart disease and stroke;
AND WHEREAS: February is Heart Month in Canada, during which the
Heart and Stroke Foundation of Ontario Person-to-Person Campaign takes
place, to support on-going heart and stroke research and programs;
AND WHEREAS: We applaud and commend the thousands of volunteers, staff
and researchers of the Heart and Stroke Foundation of Ontario for their
dedication and commitment and wish them continued success;
I, THEREFORE: proclaim that the month of February be observed as "Heart
Month" in the (Town/City) of (Location). I further urge all citizens to co-operate
in the Heart and Stroke Foundation of Ontario Person-to-Person Campaign, and
all civic, social and fraternal organizations and business establishments to give
this campaign the greatest possible support. Put your heart into it and make a
difference!
Business Number 107472839 RROOOl
www.heartandstroke.ca
1-888-HSF-INFO (473-4636)
Cillf o~
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Oil
COMMITTEE REPORTS
a) REPORT PO 2008-01 OF THE PLANNING & DEVELOPMENT COMMITTEE
P & 0 Pages
Blue
1. Director, Planning & Development, Report PO 01-08
Duffin Developments Inc.
Plan of Subdivision 40M-1512
Duffin Developments Inc.
Plan of Subdivision 40M-1513
813468 Ontario Limited
Plan of Subdivision 40M-1638
Final Assumption of Plans of Subdivision
32-38
RECOMMENDATION
1. That Report P7D 01-08 of the Director, Planning & Development regarding
the Assumption of Plans 40M-1512, 40M-1513 and 40M-1638, be received;
2. That the highways being Greenmount Street, Strathmore Crescent and
Denvale Drive within Plan 40M-1512 be assumed for public use;
3. That the highways being Harrowsmith Court, Dellbrook Avenue, Somergrove
Crescent and Annan Woods Drive within Plan 40M-1513 be assumed for
public use;
4. That the highway being Streamside Court within Plan 40M-1638 be
assumed for public use;
5. That the services required by the Subdivision Agreements relating to Plans
40M-1512, 40M-1513 and 40M-1638, which are constructed, installed or
located on lands dedicated to, or owned by the City, or on lands lying
immediately adjacent thereto, including lands that are subject to easements
transferred to the City, be accepted and assumed for maintenance, save
and except from Blocks 92 and 93, Plan 40M-1512, Blocks 112 and 113,
Plan 40M-1513 and Blocks 7 and 8, Plan 40M-1638; and
6. That the Subdivision Agreements and any amendments thereto relating to
Plans 40M-1512, 40M-1513 and 40M-1638, be released and removed from
8 ~~: title.
2. Director, Planning & Development, Report PD 02-08
Zoning By-law Amendment Application A 7/07
Germaine F. Bonada
1434 Altona Road
(Part of Lot 33, Range 3 B.F.C., Part 2, 40R-10418)
City of Pickerinq
39-63
RECOMMENDA TION
1. That Zoning By-law Amendment Application A 7/07 submitted by
Germaine F. Bonada to amend the zoning of the subject property to a 'S2'
- Single Detached Dwelling Residential zone in order to permit the
creation of two lots with minimum frontage of 13.5 metres on lands being
Part of Lot 33, Range 3 B.F.C., Part 2, 40R-10418, City of Pickering, be
approved, and;
2. Further, that the amending zoning by-law to implement Zoning By-law
Amendment Application A 7/07, as set out in Appendix I to Report PD 02-
08 be forwarded to City Council for enactment.
3. Director, Planning & Development, Report PD 03-08
Rouge River Watershed Plan - Final Draft
Report of the Rouge Watershed Task Force 2007
Toronto and Reqion Conservation Authoritv
64-76
RECOMMENDATION
1. That Report PD 03-08 of the Director, Planning & Development regarding
the Rouge River Watershed Plan - Final Draft, be received;
2. That the Final Draft "Rouge River Watershed Plan - Towards a Healthy
and Sustainable Future" of the Rouge Watershed Task Force be received;
3. That Council support in principle the proposed strategies, management
philosophy and implementation recommendations set out in the "Rouge
River Watershed Plan";
4. That Council authorize staff to work with staff of Toronto Region
Conservation Authority (TRCA), Rouge Park, the Region of Durham and
other municipalities, residents and stakeholders, as appropriate, to support
the proposed implementation measures, including considering participation
in the anticipated Rouge River Implementation Committee;
5. That Council request staff to include appropriate policies to recognize the
Rouge River Watershed Plan in the Pickering Official Plan through the
City's Official Plan Review; and
6. Further, that a copy of Report PO 03-08, along with Council's
recommendation thereon, be forwarded to TRCA, the Region of York, the
Town of Markham, the City of Toronto, the Town of Richmond Hill, the
Town of Whitchurch-Stouffville and the Region of Durham for information.
8t
I' ,
8?
January 21, 2008
NEW AND UNFINISHED
1. Director, Operations & Emergency Services, Report OES
Municipal Infrastructure Investment Initiative (Mill) Grant Application
Pickerinq Recreation Complex Expansion Project
RECOMMENDA TION
1. That Report OES 01-08 of the Director, Operations & Emergency Services be
received;
2. That Council approves the Recreation Complex Expansion Project that includes
the construction of aerobics studios and doubles squash courts as the project for
application under Municipal Infrastructure Investment Initiative;
3. That the application request a grant in the amount of $1.0 million;
4. That Council authorize and approve the attached By-law confirming their support
of this Grant Application.
5. That the appropriate officials of the City of Pickering be given authority to give
effect thereto.
Cilq o~
REPORT TO COUNCIL
Report Number: OES 01-08
Date: January 21,2008
I " , 8 n
From:
Everett Buntsma
Director, Operations & Emergency Services
Subject:
Municipal Infrastructure Investment Initiative (Mill) Grant Application
Pickering Recreation Complex Expansion Project
File: A-2130
Recommendation:
1. That Report OES 01-08 of the Director, Operations & Emergency Services be
received;
2. That Council approves the Recreation Complex Expansion Project that includes the
construction of aerobics studios and doubles squash courts as the project for
application under Municipal Infrastructure Investment Initiative;
3. That the application request a grant in the amount of $1.0 million;
4. That Council authorize and approve the attached By-law confirming their support of
this Grant Application.
5. That the appropriate officials of the City of Pickering be given authority to give effect
thereto.
Executive Summary: The Provincial Government, through Infrastructure Ontario
has recently announced Province wide grants of $300 million dollars are available from
Municipal Infrastructure Investment Initiative (Mill) for municipal projects that are
"construction ready". This $300 million initiative under ReNew Ontario is a one-time,
application-based program this year that is intended to address community
infrastructure priorities and support as many projects as possible across Ontario.
Details of this program were announced on January 11, 2008, as discussed with
Council on Tuesday, January 15, 2008. Program Guidelines just became available on
the Province's Website on January 14, 2008 (see attached). When staff returned from
the Council Strategy Session on Wednesday, January 16th details were reviewed and
this report drafted. The Grant Application must be submitted no later than 5:00 pm,
February 15, 2008. Therefore all municipalities are working under a tight time frame.
Report OES 01-08
January 21,2008
Subject:
89
Municipal Infrastructure Investment Initiative (Mill) Grant Application
Pickering Recreation Complex Expansion Project Page 2
The City has several projects that are "construction ready" and these include the
following.
1. Pickering Recreation Complex Expansion
2. Pickering Museum Village - Hotel Project
3. Don Beer Arena - Pad 2 Replacement
4. Waterfront Trail- Western Gate
$4.5 million
$700,000
$800,000
$800,000
The Mill provides a one time Grant, up to 100% of project costs for projects which will
best meet the criteria under the Mill program.
Staff recommend that Council endorse the Recreation Complex Expansion as our
primary project for the Mill Application. We require Council approval of the project and
a by-law of Council confirming their support of this Application.
The short time frame imposed by the Province makes for considerable difficulties for
Council in considering potential applications. Added to this is the criteria that the
municipality must ask for the amount of grant or less that the Province may be willing to
provide. If the City's application qualifies and we ask for the right amount our chances
of success are enhanced but there are no guarantees. It should be recognized that the
City is competing with other municipalities for its share of the $300 million grant funding.
However, the City must take advantage of this opportunity.
As indicated at the beginning of this report, there are three other projects that could be
considered. Staff have not recommended them for this particular grant for two main
reasons: the need for financial assistance is greatest for the expansion of the
Recreation Complex; and, the community, social, economic, health, environmental and
sustainability benefits are greatest with this project. In addition, staff believe that this
application has the best "chance of success" based on the criteria outlined in the
Program Guidelines document.
Financial Implications: A successful grant application will allow the Recreation
Complex Expansion Project to proceed this year and will free up debt financing for other
projects in the 2008 Capital Budget.
Financial implications are discussed in detail under the Business Case Section of this
report.
If the grant application is not successful a further report will be provided to Council.
Report OES 01-08
January 21,2008
Subject:
Municipal Infrastructure Investment Initiative (Mill) Grant Application
Pickering Recreation Complex Expansion Project Page 3
Sustainability Implications: The construction of aerobics studios and doubles squash
courts will enhance the existing Pickering Recreation Complex and continue to
encourage the development of active, healthy lifestyles through the provision of high
quality programs as well as expand the numbers, capacity and quality of fitness,
wellness and squash programs.
The design will improve the overall energy efficiency with the conversion of the HVAC
System to a high energy efficient unit replacing the 25 year old equipment. Also
increased insulation values will control heat loss and increase overall efficiency.
Background: The Pickering Recreation Complex opened its doors to residents in
1983 with the slogan "A People's Place". Over the past 25 years, the Recreation
Complex has been a major focus of activity for our community.
Over the past years there have been many positive changes at the Pickering Recreation
Complex that include newly renovated fitness rooms with state of the art fitness
facilities, family change rooms and expanded parking. In 1993 an additional indoor ice
surface was constructed to twin with the original arena. These major facility additions
have continuously renewed the Pickering Recreation Complex and provided our
residents a diverse range of physical and social activities to meet their recreation needs
and encouraged healthy active living.
In June 2003, Council passed Resolution #79/03 supporting a cost sharing partnership
with Pickering Squash Club for new Doubles Squash Courts at the Pickering Recreation
Complex (see attached). A reserve fund was established for the Squash Club
contributions. The Pickering Squash Club has been raising funds for the expansion
since that time. To date the Pickering Squash Club have contributed approximately
$118,000 and continue to raise funds.
In the 2005 Capital Budget, City Council approved $173,300 for the design of doubles
squash courts and aerobics studios for the Recreation Complex. The design for the
squash and aerobic studios is complete and the project is ready for tender (see
attached floor plans).
The Pickering Squash Club has been an active part of the Pickering Recreation
Complex since the Complex opened. The Club has initiated fundraising programs as
part of a joint venture partnership with the City for a future expansion of Doubles
Squash Courts at the Pickering Recreation Complex. Council's support of the Pickering
Squash Club "doubles vision" has kept club members active as volunteers and players.
The Pickering Squash Club is recognized as one of the best squash clubs and squash
facilities in the GT A.
Doubles Squash is an exciting, action-packed and fun-filled sport. More players are
discovering that Doubles Squash is the perfect route to fitness and fun. At the club level,
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Report OES 01-08
January 21, 2008
Subject:
, t I
Q '\
/ \
Municipal Infrastructure Investment Initiative (Mill) Grant Application
Pickering Recreation Complex Expansion Project Page 4
players enjoy the social side of Doubles without the overall fitness requirements of
Singles squash. Doubles is played with 4 people on a court.
The appeal of Doubles is that men and women, parents and children, senior and juniors
can all have fun playing together and against each other on a more equal basis than in
Singles. Another positive aspect of Doubles squash is that players can continue to play
the sport they love because it does not require the same physical demands as the
Singles game and it is therefore easier than Singles to playas you get older. Just as
tennis players can continue to stay active and involved in the sport into their 60's, 70's
and 80's, squash players can do similarly by playing Doubles squash and enjoying its
many benefits.
There are two doubles squash courts and a viewing area included in the Pickering
Recreation Complex expansion. There are no doubles squash courts in the Region of
Durham.
The Culture and Recreation Division offers a wide variety of fitness classes for all levels.
Our friendly and expert instructors provide participants with a great workout that are
both challenging and safe.
The City is committed to delivering the best fitness programs within the Durham Region.
The Pickering Recreation Complex has been awarded Best Fitness Facility within
Durham Region by the Ajax/Pickering News Advertiser.
Fitness classes are held in the Banquet Halls at the Pickering Recreation Complex.
The Banquet Halls offer a terrific square footage and reasonable acoustics. What the
large Banquet Halls do not offer is an appropriate floor surface, adequate storage
facilities, appropriate atmosphere, readily adjustable environmental control, and
dedicated availability that meet customer demand.
The written customer feedback we have received for the past 14 years strongly voices
our customers' growing concerns about the poor floor surface for exercise activities, the
frequent class cancellations and relocations, the fact that classes are unable to be
offered on Friday afternoons and evenings and weekends, the cold temperatures
experienced during yoga and Pilates and the warm temperatures experienced during
cardio, and the lack of control for access to classes. Our customers frequently ask for
more and updated equipment, however, the extremely limited available storage space
precludes us from meeting this ever-increasing demand.
The plans for a new aerobics studio include state of the art rooms that will offer a
number of fitness classes for all levels and abilities. Some of the new programs we
have seen in other places including spinning, fusion, BOSU, core training, group
strength, various disciplines of yoga, and expanded nia program, will be introduced, as
well as all of the existing favourites.
Report OES 01-08
January 21, 2008
Subject:
Municipal Infrastructure Investment Initiative (Mill) Grant Application
Pickering Recreation Complex Expansion Project Page 5
9"
. I.
The Aerobics Studios are included in the Pickering Recreation Complex Expansion
Project. The Aerobics Membership Studio would be on the second floor, approximately
the same size as the O'Brien Meeting Rooms at the Pickering Recreation Complex.
The main floor would be the same size, however, divided permanently into 2 separate
rooms: the Aerobics Mind Body Studio and the Aerobics Spinning Strength Studio.
This would allow for the flexibility in future programming needs.
Business Case
The architect has indicated construction costs of approximately $4 million for
construction in 2006 therefore applying an inflation factor increases this to $4.3 million.
LEED certification and a green roof will be reviewed with the Architect. An additional
$200,000 for aerobics program equipment brings the project cost to $4.5 million. This
amount, as indicated at the recent Council Strategy Session, is comprised of three main
components:
Doubles Squash Courts
Aerobics Studios
Mechanical Requirements (HVAC)
It was indicated at the recent Council Strategy Session that a complete Business Case
for the Recreation Complex Expansion would be provided to Council and this was
always our intention. However, the tight timeline put on this grant program prohibit this
to a certain degree. We have been able to complete a draft of the "aerobics" portion of
this Case (see attached Aerobics Studio Business Case) which indicates potential net
additional annual revenues of approximately $374,000. However, this must be offset by
utilities, maintenance costs and existing net revenue. There is the potential for
additional Banquet Hall Revenues and Squash membership revenues resulting from the
expansion but, to be conservative, will be offset by maintenance and servicing costs so
as to break even. Therefore $300,000 in net additional annual revenues will be used for
this discussion.
The Squash Club indicated in 2003 that they would contribute $200,000 and their
fundraising efforts will continue to meet this goal.
With a total estimated cost of $4.5 million, less the Squash Club donation of $200,000,
$4.3 million would have to be financed. If a Provincial Grant application for this project
in the amount of $1 million were successful, $3.3 million would remain to be financed by
the City. It is anticipated that the annual debt charges would largely be offset by the
$300,000 in net additional annual revenues leaving approximately $138,000 to be
financed by any additional revenues or the tax levy. In conclusion, the best estimate is
that with Provincial financial participation, this project could break even financially.
Staff believe that this will be a viable project for application under the Municipal
Infrastructure Investment Initiative.
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Report OES 01-08
January 21, 2008
Subject:
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Municipal Infrastructure Investment Initiative (Mill) Grant Application
Pickering Recreation Complex Expansion Project Page 6
Attachments:
1. Municipal Infrastructure Investment Initiative - Program Guidelines
2. Pickering Squash Club Proposal and Council Resolutions #79/03Municipal
3. Pickering Recreation Complex Expansion - Floor Plans
4. Aerobics Studio Business Case
5. Draft By-law
Prepared By: .____
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Division Head, Culture & Recreation
Everett B nts
Director, Operations & Emergency
Services
Approved I Endorsed By:
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Gillis Paterson
Director, Corporate Services &
Treasurer
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Attachments
Copy: Chief Administrative Officer
Recommended for the consideration of
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t? Ontario
Municipal Infrastructure
Investment Initiative
Program Guidelines
January 2008
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Introd uction
The Municipal Infrastructure Investment Initiative (MIll) is a $300 million,
one-time grant funding program in the current fiscal year that will support
investments in local infrastructure priorities in communities across Ontario.
The objective of this program is to direct new infrastructure funding to
support the construction or renewal of municipally owned infrastructure
assets. Recognizing that every community has infrastructure priorities, the
government wants to support as many projects as possible across the
province.
Grants under the MIll will be awarded on the basis of applications evaluated
on a competitive basis against the criteria outlined in these guidelines.
Capital investments in all types of municipally owned infrastructure are
eligible for funding, except for public transit, which is being supported
through other provincial initiatives. This provides municipalities with
significant discretion to seek funding support for their local priorities. No
preference will be given to applications in one category over another.
Eligible municipalities are able to apply for up to 100% of the project costs
under the MIll, and successful applicants will receive exactly the grant
amount that they requested. By providing successful applicants with grants
this year for a wide range of municipal infrastructure projects, the funding
under the MIll will help to get projects off the ground, contributing to a
strong and resilient economy and higher quality of life in Ontario's
communities.
The MIll is being administered by Infrastructure Ontario (10), a government
agency dedicated to the delivery of projects and funding for infrastructure
across the province. Municipalities can access information about this
initiative and submit their applications for funding through the 10 website.
The deadline for applications is
5:00 p.m. (EST) on Friday, February 15, 2008.
Municipal Infrastructure Investment Initiative
Program Guidelines
1
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Who can apply?
All single-, upper- and lower-tier municipalities in Ontario, except for the
City of Toronto, are eligible to apply for funding under this program. Local
Services Boards (LSBs) are also eligible to apply for funding under the MIll.
The LSBs of Sultan, Eva Marion Lake, and Savant Lake are not eligible for
the MIll because they are in the process of dissolution. Local Roads Boards
are not eligible for the MIll. For the purposes of readability and clarity,
throughout these program guidelines the term "municipality" is intended to
refer to both eligible municipalities and eligible LSBs.
What types of infrastructure projects are eligible?
Capital investments in all types of construction ready, municipally owned
infrastructure projects, except for public transit, are eligible for funding
under this initiative. The province has no preference for applications in one
category of infrastructure over another.
Some examples of eligible infrastructure categories include:
. Water
. Wastewater
. Roads
. Bridges
. Solid waste management
. Long-term care facilities
. Social housing
. Culture (including libraries)
. Tourism
. Recreation
. Community energy
Other types of municipally owned infrastructure, (e.g., accessibility
improvements, docks, flood control infrastructure, etc.) are also eligible.
Municipalities need to indicate the category their project fits into when they
submit their application.
This broad approach to eligible investments recognizes that municipalities
have many types of infrastructure needs, and gives municipalities the
discretion to identify their own priority project for their MIll application.
Municipal Infrastructure Investment Initiative
Program Guidelines
2
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A municipality or LSB can only apply for infrastructure projects in its area of
responsibility (e.g., a municipality that does not have responsibility for water
services may not apply for a water project).
Applicants need to indicate on their application when they expect
construction can begin, and when construction is expected to be completed.
Please note that "construction ready" projects are those where the
municipality has completed, or will soon complete, all required studies and
approval processes (such as environmental assessments) to allow the
project to proceed to tendering and construction.
It is also important to note that both rehabilitation/renewal and new
construction projects are eligible for funding under this initiative.
IneliGible FundinG CateGories and Costs
Applications for public transit projects will not be eligible for funding under
the MIlL This includes both conventional and specialized transit (such as
para-transit, transit for seniors, etc.).
Projects will not be eligible if construction work (e.g., physical changes to
land or buildings above or below ground level) has started prior to the
approval of the funding application.
Project-related studies, including planning, feasibility and environmental
assessment (EA) studies will not be funded under this initiative. Operating
costs of municipally owned infrastructure assets will also be ineligible.
The intent of the MlIl is to support investments in municipal infrastructure
projects. Applications for funding for vehicles and equipment will not be
considered eligible under the MIlL
How many applications can be submitted?
Only ONE project will be considered from each eligible municipality.
Municipal Infrastructure Investment Initiative
Program Guidelines
3
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What information needs to be provided on the application
form?
Applications for funding under the MIll are intended to be straightforward
for municipalities to complete. Applications must be completed online
through the MIll web page, which can be accessed through the
Infrastructure Ontario website:
www.infrastructureontario.ca
The first section (General Information) of the application requests basic
information about the municipal applicant, including specific applicant
contact details.
In the second section (Project Information), applicants are asked to
provide basic information about their project. This includes the name and
the location of the project within the community.
Applicants are required to indicate the category of infrastructure that applies
to their project. Applicants can choose a category from the list provided
(e.g., "Roads") or can indicate that their project falls in the "Other" category
if the category of their project is not on the list. In this case the applicant
should provide a brief description.
In this section, applicants must indicate if provincial funding has been
received for the same project under any previous infrastructure program
(e.g., OSTAR, SCTP, COMRIF, etc.), and how much funding was received.
As described in further detail below, particular consideration will be given to
projects that have not previously received any provincial government
funding. Grants will not be awarded for costs which have already been
funded under a prior provincial program.
Under "Project Benefits," applicants are required to provide a brief
description of the project and details about the anticipated benefits. The
project description should explain the key features and purpose of the
project, its size, key characteristics, and any other information that is
relevant.
Municipal Infrastructure Investment Initiative
Program Guidelines
4
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Applicants must also explain the benefits that the project will have for the
community, the region and the province. The following categories are
provided on the application form, and applicants should address each
category:
· Economic or commercial benefits;
· Environmental or sustainability benefits;
· Health and safety benefits; and
· Social or community benefits.
For example, in the section on economic or commercial benefits, applicants
could indicate how their project would improve economic competitiveness or
create jobs. Under environmental or sustainability benefits, applicants could
indicate how their project would help to reduce greenhouse gas emissions,
protect habitat, or reduce energy use. Since every infrastructure project is
different, not all projects will provide the same benefits, so the benefits
described should be appropriate to the project. Where possible, applicants
should propose specific performance measures to quantify the benefits they
believe the project will achieve, in the event that the application is
successful and receives MIll funding.
Applicants are also asked to explain how their project will help to implement
a council-adopted municipal plan (e.g., Official Plan, Asset Management
Plan, etc.). Applicants should identify the plan, and the objectives or policies
of the plan that the project would help to implement or support.
For both the project description and the statements of the project benefits,
concise descriptions are encouraged and bullet points may be used.
Applicants are also encouraged to use the space available to explain their
projects fully. On the application page, there is a maximum number of
words that can be entered in each section. Please ensure that the
application stays within the limits indicated on the application form.
Under "Timing/" applicants must indicate when construction on their project
is expected to start and when it would be completed if funding is successfully
secured under the MIlL As the projects are expected to be construction-
ready, applicants are asked to confirm that all required studies have been
completed so that construction can begin. If the studies have not been
completed, applicants need to describe the studies still underway and
indicate when they are expected to be completed.
Municipal Infrastructure Investment Initiative
Program Guidelines
5
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The section "Project Cost" pertains to information regarding project costs
and funding. If you are using more than two other funding or financing
sources to support your project! please fax the additional information
describing those funding or financing sources! and amounts! to
Infrastructure Ontario at 416-263-5928.
The third section (Banking Information) of the application requests
municipal banking information. This information is being collected to
facilitate the transfer of funds to the successful applicants.
All applicants must accept the terms and conditions that accompany the
application form at the time the application is submitted.
What council actions are required?
A municipal council must pass a by-law affirming their support of their
application. In the case of LSBs! the Board must also pass a by-law
affirming their support of their application. In order to assist municipalities
and LSBs with this requirement! two by-law templates (one for
municipalities! one for LSBs) are available through the Infrastructure Ontario
website.
What criteria will be used to evaluate applications?
Projects will be selected for funding through a competitive! merit-based
evaluation process. The evaluation will be based on the information
provided in the application form. The evaluation will be conducted in two
stages.
The first stage of the evaluation is a compliance review to determine if the
application meets the basic eligibility requirements of the MIll. The
compliance review will be based on:
. Submission of a complete application
. Project is eligible for funding! as defined in these program guidelines
. Project has not already started construction
. Submission of a councilor board by-law in support of the application
All applications deemed compliant after the first stage review will be
considered candidates for funding and will be evaluated further. Non-
compliant applications will not be given further consideration.
Municipal Infrastructure Investment Initiative
Program Guidelines
6
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The second stage of the evaluation process will be used to determine the
applications that will receive funding under the MIll. The criteria that will be
used in the second stage of the evaluation process are as follows:
. Construction readiness
. Alignment with provincial policy objectives
. Benefits of the project to the community, region and province,
including:
Economic or commercial benefits, including benefits to economically
depressed areas of Ontario
Environmental or sustainability benefits
Health and safety benefits
- Social and community benefits
. Demonstration that the project helps to implement a council-adopted
plan or strategy1
. Regional distribution of projects around the province.
Applicants should note that particular consideration will be given to projects
that have not previously received any provincial government funding.
Grants will not be awarded for costs which have already been funded under
a prior provincial program.
The review of applications will be coordinated by staff in the Ministry of
Public Infrastructure Renewal. A comprehensive group of other provincial
ministries with relevant expertise will also be involved in the review of
applications.
How will the size of the grant be determined?
Applicants must state the amount of the grant that they are requesting on
their application forms. Applicants can apply for up to 100% of the project
cost. There is no requirement for the municipality to match the funding
awarded under this program. There is no federal government funding
associated with the MIll.
Successful applicants will receive exactly the amount of the grant that was
requested in the application. The province will not award "partial" grants
under the MIll. For example, if a municipality applies for a $500,000 grant,
and is successful, the municipality will receive $500,000. There is no
1 In the case of LSBs, this criterion will be applied with respect to the compliance of the project with
the Minister's Order establishing the LSB.
Municipal Infrastructure Investment Initiative
Program Guidelines
7
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possibility that the municipality would receive some other portion of the
original grant requested. The province will not negotiate or adjust grant
amounts after an application has been submitted.
Although there is no maximum cap for funding awards in this initiative,
applicants are reminded that the total pool of available funds is limited to
$300 million.
Can I also use other sources of funding or financing, such
as an Infrastructure Ontario loan, for the project?
In the case where a municipality intends to fund a portion of the total
project cost with an MIll grant, and a portion of the total project cost from
other sources, those other sources (including financing through the OSIFA
Loan Program) are acceptable. If a municipality intends to use multiple
sources of funding or financing, this must be indicated on the application
form.
Grants received under this initiative may not be used to payoff any portion
(interest or principal) of an existing 10 loan.
What costs are eligible, and ineligible?
All construction-related costs borne by the applicant are eligible under this
initiative. Project-related studies, including planning, feasibility and
environmental assessment (EA) studies are not eligible. Operating costs of
municipally owned infrastructure assets are not eligible.
What supporting materials are required for my
application?
In addition to a complete application form, municipalities must submit a
municipal council by-law and a void cheque. Local Services Boards must
submit a by-law, a copy of the Minister's Order establishing the LSB, and a
void cheque. Technical schedules, business cases, consultant reports or
engineering studies are NOT required.
Municipal Infrastructure Investment Initiative
Program Guidelines
8
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If I submitted a project for consideration under anyone of
COMRIF Intake 1, Intake 2, Intake 3 or the Rural
Infrastructure Investment Initiative (RIll), and that
application was unsuccessful, can I apply with that same
project for consideration here?
Yes, unsuccessful applications from COMRIF Intake 1, Intake 2, Intake 3 and
RIll are eligible for consideration under the MIll.
I've heard that there will be a fourth intake of applications
under COMRIF? When will the new round of funding under
COMRIF be announced, and can I apply with the same
project to both programs?
In the near future, the Ontario government, along with its federal and
municipal partners, expect to announce the final round of funding under
COMRIF. The discussions around this final round of funding are continuing
at this time, and the timelines for that round of funding have not been
confirmed. There will be municipalities and LSBs in Ontario that will be
eligible to apply to both the MIll and the final round of COMRIF.
Applicants may not receive funding for the same project from both the MIll
and the final round of COMRIF. There is a possibility that the application
periods under MIll and the final round of COMRIF will be open at the same
time. The province understands that if a municipality or LSB is eligible for
both MIll and COMRIF, some communities may wish to submit the same
project for consideration under both MIll and the final round of COMRIF, and
that other communities may wish to submit separate projects for
consideration under the two programs.
In the event that MIll and the final round of COMRIF are active at the same
time, applicants that are eligible for both programs will have a choice. On
the one hand, they may choose to submit different projects to the MIll and
the final round of COMRIF. On the other hand, they may choose to submit
the same project for consideration under both MIll and COMRIF. If an
applicant submits the same project for consideration under both programs,
they must be aware that if their application is successful, they will only
receive funding under one program, not both.
To illustrate how this policy will apply, consider the following example. If an
application for the same project has been submitted to both MIll and
Municipal Infrastructure Investment Initiative
Program Guidelines
9
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COMRIF, and the MIll grants are announced first, and the project is funded
under MIll, it will not be given further consideration under COMRIF.
Conversely, if COMRIF awards are announced first, and the project is funded
under COMRIF, it will not be given further consideration under MIll. If an
applicant chooses to apply to MIll and COMRIF with different projects, they
have the potential to receive funding from both programs. This will not be
possible for an applicant that submits the same project to both programs.
Under no circumstances will applicants be allowed to revise either their MIll
application or a COMRIF application once the application deadline for each
respective program has passed. Each municipality or LSB will have to come
to its own conclusion about how to decide which project to submit for
consideration under each program. As with any application-based program
where the value of the applications exceeds the funding available, there is
the risk that any single application mayor may not be funded. These
program design features are intended to provide municipalities with the
maximum amount of discretion about how they wish to seek provincial
support for their infrastructure needs. These features will also help to
ensure the integrity and fairness of both the MIll and the COMRIF evaluation
processes.
In the event that the final round of COMRIF is active after the MIll grants
have been announced, applicants will no longer need to choose between the
two programs, and they will be free to decide which project they wish to
submit for consideration under COMRIF.
When will applicants be notified about the results of their
MIll application?
Funding announcements will be made no later than March 31, 2008.
When will successful applicants receive their MIll grants?
Successful applicants will receive their MIll grants as a one-time, lump sum
payment no later than March 31, 2008.
Municipal Infrastructure Investment Initiative
Program Guidelines
10
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What will successful applicants have to do to receive their
funding?
Funding awarded to successful applicants under this initiative will be sent
directly to the successful applicant as a single/ one-time/ lump sum transfer
payment. Beyond the acceptance of the terms and conditions in the
application form/ this program does not require the successful applicant to
enter into a contribution agreement with the Province or Infrastructure
Ontario prior to receiving funding.
What accountability provisions does the MIll include? Will
successful applicants have to report back to the province
on the use of MIll grants?
Successful applicants will be required to report back to the province on the
use of their MIll grants. Successful applicants should be prepared to
demonstrate that the MIll grant was used for the purpose intended (as
described in their application form). Successful applicants should also be
prepared to explain how their MIll grant has allowed them to achieve the
benefits to the community/ region and province that were described in their
application. Successful applicants should also be prepared to report on the
results of all performance measures proposed in their application.
As indicated in the terms and conditions that all applicants must accept
when they submit their MIll application/ the province reserves the right to
independently verify or audit at the sole expense of the grant recipient/ that
the report back information submitted to the province by the grant recipient
is accurate and complete and that the funds were used for the purpose
intended. If the report back to the province is incomplete/ the province may
request additional information from the grant recipient.
If an audit reveals a discrepancy with any information submitted in
connection with an MIll application/ the province reserves the right to
recover up to and including all of the funds provided. In the event that the
grant recipient fails to spend all or some of the funds received under the
MIll/ the province reserves the right to recover any and all remaining funds.
Further details about the reporting back procedures and requirements will be
confirmed at the time MIll grants are made to successful applicants/ no later
than March 31/ 2008.
Municipal Infrastructure Investment Initiative
Program Guidelines
11
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How do I submit an application?
All eligible municipalities and LSBs that wish to submit an application must
do so through the Infrastructure Ontario website:
www.infrastructureontario.ca
To apply, applicants need the user ID and password included in the January
11th letterjemail from Infrastructure Ontario to eligible municipalities and
LSBs.
A complete application, including the municipal
council or LSB board by-law, and a void cheque,
MUST be received on or before 5:00 p.m. (EST) on
Friday, February 15, 2008.
Copies of the by-law and void cheque may be submitted by fax to the
following number:
416-263-5928
If YOU have auestions about the program, the application form or
procedures, please contact the MIll help desk by phone or email at:
1-800- 230-0937
OR
9 ra nts@infrastructureontario.ca
Municipal Infrastructure Investment Initiative
Program Guidelines
12
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ADMINISTRATION DEPARTMENT
CLERK'S DIVISION
MEMORANDUM
June 4, 2003
TO:
E~:r~.~~~m~rn~, Director, Operations & Emergency Services
ililtY~'R~yWOlaS';lt>ivision Head, Culture & Recreation
FROM:
Bruce Taylor, City Clerk
SUBJECT: Referrals from the Council Meeting of June 2,2003
Please be advised that the Council of the City of Pickering passed Resolution #79/03, Item #5
at the Council Meeting of June 2, 2003, as follows:
That the memorandum of the Division Head, Culture & Recreation, dated May 22nd,
2003 regarding a proposal submitted by the Pickering Squash Club be received; and
That Council support in principle a cost sharing partnership with the Pickering Squash
Club for new doubles squash courts at the Pickering Recreation Complex.
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ADMINISTRATION DEPARTMENT
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MEMORANDUM
June 4, 2003
TO:
FROM:
lSteplien;;a$YI'l()ld~, Division Head, Culture & Recreation
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Bruce Taylor, City Clerk
SUBJECT: Referrals from the Council Meeting of May 20,2003
Please be advised that the Council of the City of Pickering passed Resolution #79/03, Item
#4, at the Council Meeting of June 2, 2003, as follows:
That the confidential memorandum of the Division Head, Culture & Recreation,
regarding a Partnership Opportunity dated May 26, 2003, be received; and
That staff be directed to explore Option C as set out in the memorandum.
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OPERATIONS & EMERGENCyJSERVTC1s DEPARTMENT
1 0 9 CULTURE & RECREATION DIVISION
MEMORANDUM
May 22,2003
To:
Thomas J. Quinn
Chief Administrative Officer
From:
Stephen Reynolds
Division Head, Culture & Recreation
Subject:
Discussion - Pickering Squash Club Proposal
Fundraising for Doubles Squash Courts
(for Finance & Operations Committee Meeting - May 26, 2003)
As part of the Recreation, Parks and Cultural Services Master Plan process, the
Pickering Squash Club expressed an interest to partner with the City of Pickering
to construct two doubles squash courts at the Pickering Recreation Complex.
The Pickering Squash Club have proposed a cost sharing partnership with the
City of Pickering for the construction of these new doubles squash courts. The
Pickering Squash Club have requested to equitably share in the construction cost
of two doubles squash courts (approximately $500,000). The Pickering Squash
Club's share in the construction cost would be approximately $250,000.
The Pickering Squash Club have requested the City's approval to proceed with
the following fundraising initiatives:
Membership Surcharge:
The Pickering Recreation Complex would add a $50 surcharge to all squash
members for the length of time judged to be appropriate. For example a $50
surcharge on 300 members per year for 10 Years would raise approximately
$150,000.
Corporate Sponsorshios:
The Pickering Squash Club would seek long term corporate sponsorship created
through ideas such as naming rights for the courts and possibly the squash
facility. The Club also proposes selling advertising space on the squash tins and
for events sponsored by the Squash Club. Staff would screen all proposed
sponsorships to ensure that the sponsor's recommended are consistent with the
values of the community. No tobacco or alcohol advertising or sponsorship will
be permitted.
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Subject: Discussion - Pickering Squash Club Proposal
Fundraising for Double Squash Courts
May 22, 2003
1 1 lJ
Page 2
Fundraisina:
Other fundraising activities would also be undertaken by the Pickering Squash
Club. Grant opportunities would will also be investigated and maximized where
available.
Recommendations:
1 :
That Council support in principle a cost sharing partnership with the
Pickering Squash Club for tfi€-eenstrt1CttD"'A-oT new doubles squash courts
at the Pickering Recreation Complex.
2.
That Council endorse the concepts of fundraising outlined in the proposal'
from the Pickering Squash Club.
3.
That Council authorize the appropriate City of Pickering staff to coordinate
with the Pickering Squash Club for the naming of various components of
the Pickering Recreation Complex Squash Facilities.
4.
That the appropriate City of Pickering officials be authorized to take the
necessary action to effect the foregoing.
SR:lg
Copy: Director, Operations & Emergency Services
Director, Corporate Services & Treasurer
J:\REC\REC2000\SQUASH\OoubleSquashmemo.doc
Mr. Thomas J. Quinn
Dear Tom:
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PICKERING
SQUASH
CLUB
C/o THE PICKERING RECREATION COMPLEX
1867 VALLEY FARM ROAD, SOUTH.
PICKERING, ONTARIO.
December 8, 2002
Please find attached the Pickering Squash Club's letter of intent as to our desire to partner with the City of
Pickering to see the construction of Doubles Squash courts at the Pickering Recreation Centre.
lJthough there are many details still to be worked out, we would ask that in the New Year we work with
the City to determine acceptable methods we can use to help raise funds within the community centre with the
existing squash facilities. We look forward to complete this project making the Pickering Recreation Centre and
the Pickering Squash Club one of the premier squash facilities in the G.T.A.
Cc. Everet Buntsma
Steven Reynolds
Bram Wittenberg
Sincerely,
;;2g Sqw,
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LETTER OF INTENT FOR PARTNERSHIP BETWEEN THE PICKERING SQUASH
CLUB AND THE CITY OF PICKERING
7
12/09/02
Mr. Thomas Quinn
Chief Administrative Officer.
City of Pickering
Pickering Civic Complex
One the Esplanade
Pickering, Ontario. L 1 V6K7
Dear Mr. Quinn:
The Pickering Squash Club is pleased to submit this letter of intent regarding the
construction of new doubles courts at the City of Pickering Recreation Complex.
The partnership, including terms and conditions, is described in greater detail below.
A. DEFINITIVE PARTNERSHIP AGREEMENT
The parties to this Letter of Intent will endeavor to scope out the partnership definition to
be mutually agreed by the City of Pickering and the Pickering Squash Club.
1. THE PARTNERSHIP
a. Cost Sharing
The Pickering Squash club would like to propose that our cost sharing partnership
follow the guidelines as set out in the current Pickering Hockey Association's
agreement. The strategic principal being to equitably share the cost in the facility
expansion between the user groups and the City of Pickering up to a Pickering
Squash Club total of two hundred thousand Dollars.
b. Third Party Grant Programs.
We request that the City of Pickering Recreation, Parks & Cultural services apply
for, on our behalf, those grant programs that we could show eligibility for such as
the Ontario Trillium Foundation Program, Ontario Superbuild and other
opportunities that they may be aware of. Reception of such grants may allow for a
three way split in our cost sharing approach.
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c. Fundraising Approaches
Being a small group, we wish to use a multiple approach to raising funding for our
portion of this partnership.
Membership Surcharoes: The Pickering Recreation Complex would add a $50
surcharge to all squash members for the length of time judged to be appropriate.
For example a $50 surcharge on 300 members per year for 10 Years would raise
approximately $150,000.
Corporate Sponsorships: The Pickering Squash Club would seek long term
corporate sponsorship created through ideas such as naming rights for the courts
proposed change rooms, and possibly the squash facility. We propose the ability to
"sell" advertising space on the squash tins; locker doors, and for events sponsored
by the Squash Club. Other ideas would be to approach corporations to sponsor
advertising on locker doors within the change room, on bench seating and perhaps
other areas around the squash facility.
Fund Raisino: A variety of fund raising tactics will be used to supplement our
funding approach.
SUMMARY:
This Letter of Intent represents the Pickering Squash Club's commitment to working
with the City of Pickering to expand the current facilities at the Pickering Recreation
Complex.
Ian Parsons
President - Pickering Squash Clu
Pickering Recreation Complex
Pickering Ontario
Reynolds, Steve
From:
Sent:
To:
Cc:
Subject:
Attachments:
Hello Steve,
ATTACHMENT#-2~ REPORT#{'~ <; cOl. C ;<
-L._ o~ -3-.--
Dusan Stupar [dusan@jurecka.com] 1 1 4
January 16, 20085:02 PM
Reynolds, Steve
Paul Jurecka
A2-Second Floor-11 x17.pdf;A 1-Ground Floor-11x17.pdf;A5-Renderings-11x17.pdf
A2-Second Floor-11 x17.pdf; A 1-Ground Floor-11 x17.pdf; A5-Renderings-11x17.pdf
Please see the attached floor plans and rendering (showing the elevations) in colour as requested.
Regards,
Dusan Stupar
Jurecka + Associates
Architects Inc.
tel: 416-972-9385 ext 24
fax: 1-866-475-7256
email: dusan@jurecka.com
A2-Second Floor-llxI7.pdf;AI-Ground Floor-II x 17.pdf;A5-Renderings-llxI7.pdf
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BUSINESS CASE
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PROPOSED AEROBICS STUDIOS: BUSINESS CASE
1 1 B
When the Pickering Recreation Complex first opened in 1983, aerobic fitness classes
were synonymous with Bess Moda and "The 20-Minute Workout", which was shown in
bars for its entertainment value. At that time, no one could have possibly predicted the
phenomenal craze aerobics would become. Therefore, the conceptual stage of the
Complex's design did not include an appropriate aerobics studio. In fact, at the time,
there was no such term as an aerobics studio.
To test the waters, aerobics classes were, and continue to be held, in the Banquet
Halls. The Banquet Halls offer a terrific square footage and reasonable acoustics.
What the large and cavernous Banquet Halls do not offer is an appropriate floor surface,
adequate storage facilities, appropriate atmosphere, readily adjustable environmental
control, and dedicated availability that meet customer demand.
The written customer feedback we have received for the past 10 years, most recently
our survey completed in April, strongly voices our customers' growing concerns about
the poor floor surface for exercise activities, the frequent class cancellations and
relocations, the fact that classes are unable to be offered on Friday afternoons and
evenings and weekends, the cold temperatures experienced during yoga and Pilates
and the warm temperatures experienced during cardio, and the lack of control for
access to classes. Our customers frequently ask for more and updated equipment,
however, the extremely limited available storage space precludes us from meeting this
ever-increasing demand.
Fitness has gone from being an afterthought to being the foremost thought in club
design. Fitness has proven itself to be the primary and mainstay source of direct
revenue for multipurpose facilities. Knowledgeable consumers take their business to
where they feel their complete fitness needs will readily be met.
Consumer demand for wellness and holistic health services is rising. Fitness is not just
about sets and reps anymore. Today, fitness is focused on training the whole person:
mind, body and breath. According to the 2003 IDEA Fitness Programs and Equipment
survey, the following fitness programs have continued their 7-year trend in upward
popularity: back pain prevention (14%), boxing-based (16%), core conditioning (14%),
kids'-specific (10%), martial arts-based aerobics (28%), Pilates (55%), post rehab
(10%), spinning (28%), sport-specific training (18%), stability ball-based (43%), strength
training in a group (12%), and yoga (19%). This is a wide variety of classes. Our
customers, and potential customers, need a diverse range of classes from which they
can select a mixture that best suits their ohvsical and motivational reauirements.
I " -. - _. .
The potential to generate extensive revenue in the wellness industry is tremendous. In
fact, one economist projects that the wellness industry alone will generate $1 trillion
annually within the next 10 years. The Corporation of the City of Pickering can wait no
longer to jump on this revenue producing, lifestyle enhancing industry.
Fitness Class Report - May 31, 2007
Page 46
j .,
11 9
,~\CHMENT:ujf ... REPORT# c'-l. <)'t) ~ (~
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Building aerobic studios, or more fittingly named, wellness studios is a shrewd business
move. The future of fitness does not lie in becoming more specialized for those who are
already active, but in developing relationships with new clients and bringing back those
who have given up. Those who perceive themselves to be advanced participants are
often most vocal about their likes and dislikes. However, they will continue to come
regardless of what is offered, because they have already made exercise a part of their
lives. Our target market is the 80% who believe themselves to be non-exercisers,
beginners or intermediate level exercisers. Our target market can further be defined as
Generation Y. This is the next biggest wave since the boomers. This is the age
demographic that has and will continue to have the most discretionary dollar for
spending on lifestyle needs since the Baby Boomers. Engaging and capturing the
Generation Y demographic ensures a continued stream of revenue. They are loyal to
businesses that speak to their values and that make them feel good while they
experience life.
Today's consumers demand:
· A comfortable, friendly, non-judgmental environment,
· A proper floor surface that supports the biomechanics of their movement,
· A variety of exercise modalities to vary their exercise routines,
· A diverse selection of classes that train their entire being,
· Classes offered at times that match their busy lifestyle, and
· Most importantly, the latest in activity trends, e.g., spinning and BOSU.
In order for the Corporation of the City of Pickering to meet its customer demand, it is
proposed that three Wellness Studios be built along with the doubles squash courts.
The Membership Studio would be on the second floor, approximately the same size as
the O'Brien Meeting Rooms at the Pickering Recreation Complex. The main floor would
be the same size, however, divided permanently into 2 separate rooms: the Mind Body
Studio and the Spinning Strength Studio. This would allow for the flexibility in future
programming needs. Fitness is now ingrained in our community's lifestyle - it is here to
stay. It is only prudent to plan for the future and make each space as versatile as
possible to be able to readily adapt to future demands.
It is highly recommended:
· To build 3 Wellness Studios.
· To make Group Fitness Class Memberships a true membership, i.e.,
transfer from 2712 to 2731.
· To include access to the Non-Prime Time and Membership Studio
· Group Fitness Classes with each membership.
· To increase the cost of each membership to reflect the above inclusion,
and make it more marketable and competitive with similar businesses.
· To acknowledge some classes as Prime Time Classes and make them
accessible only with a Preferred (and thereby more expensive)
Fitness Class Report - May 31, 2007
Page 47
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· Membership, a small fee for members, or on a Pay-As-You-Go basis.
· To ensure each Studio is accessible only with card access or a keypad for
PAYG.
It is hoped that the above recommendation, to build all three Wellness Studios, will be
offset with an annual projected profit of $373,969.53 (fitness-related projected net
profit).
Fitness Class Report - May 31, 2007
Page 48
1 21
GENERATION Y OR MILLENNIALS OR ECHO BOOMERS OR NEXTERS OR
INTERNET GENERATION
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· Represent a population tidal wave; will surpass Baby Boomers in absolute numbers
(about 71 million people)
· Most numerous, affluent & ethnically diverse generation
· With their passion for computers & the lack of physical education programs in
schools, they really need exercise
CHARACTERISTICS:
· Born between 1977 and 1994, currently aged 9 - 27
· Are worldly & optimistic
· Driven by technology (first generation to have grown up online)
· Want both high-tech and high-touch experiences
· Used to having personal attention and customization, and used to being pampered
· Are unpredictable
· Are saturated with advertising and sceptical about rational marketing efforts
· Comfortable with ethnic diversity & tolerant of all types of people
· Crave a sense of belonging and real connection
· Cooperative team players
· Often children of divorce, yet have a strong desire to find life partners
· Used to thinking for themselves, yet are very social
· See fun as essential
· Propensity for risk taking & a sense of adventure
· Often raised by single parents or have working mothers
· Are close to their parents
· Value relationships
WHAT THEY ARE LOOKING FOR:
· Programs that are outside the box - combination of fitness & entert9inment
· Authenticity - the real thing only please
· Mental challenge
· Social atmosphere
· Pressed for time - need opportunity to create, experiment, invent
Fitness Class Report - May 31, 2007
Page 49
;:-fTACFMENTtt IJ
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PRIME TIME CLASSES
IN SPINNING STRENGTH STUDIO AND MIND BODY STUDIO:
1 2 :
Proiected Revenue:
10 registered participants paying $14 per class 1
5 members paying the additional $5 fee 2
$14 x 10 = $140
$5 x 5 = $25
$165 per class
$165/class x 42 classes/week x 50 weeks/year = $346,500.00 Revenue per year
Proiected Expenses:
Instructor fee of $60 per class
$60/c1ass x 42 classes/week x 50 weeks/year = $126,000.00 Salaries per year
Proiected Profit:
$346,500.00 - $126,000.00 = $2201500.00
I participants who have registered through the program registration system
2 fitness class members or active Complex members who have access to the non-
prime time classes, who pay an additional $5 per class fee to attend these prime time
classes
Fitness Class Report - May 31, 2007
Page 50
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NON-PRIME TIME CLASSES
IN SPINNING STRENGTH STUDIO AND MIND BODY STUDIO:
Proiected Revenue:
5 Pay-As-You-Go participants paying $10 per class
$10 x 5 = $50
$50/class x 71 classes/week x 50 weeks/year = $177,500.00 Revenue per year
Proiected Expenses:
I nstructor fee of $33 per class
$33/c1ass x 71 classes/week x 50 weeks/year = $117,150.00 Salaries per year
Proiected Profit:
$177,500.00 - $117,159.00 = $60,350.00
Fitness Class Report - May 31,2007
Page 51
t"YTACHMENTt+H
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SMALL GROUP PERSONAL TRAINING:
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1 session/day x 5 days/week x 3 clients/session x $25/c1ient/session x 50 weeks =
$18,750.00 Revenue per year
1 session/day x 5 days/week x 3 clients/session x $25/c1ient/session x 50 weeks x 0.70
= $13,125.00 Salaries per year
Projected Profit: $18,750.00 - $13,125.00 = $5,650.00
Fitness Class Report - May 31, 2007
Page 52
125 f'JiENT#!! I{'EPORT#(/--(~-'[/C:~/x,:
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SUMMARY OF ALL REVENUE STREAMS:
Prime Time Classes =
Non-Prime Time Classes =
250 fitness class memberships x $375/membership =
$346,500.00
$177,500.00
$ 93,750.00
100 all-inclusive fitness class memberships x $500 per membership =$50,000.00
Small-group personal training =
Projected Annual Revenue
Fitness-Related Revenue
$686,500.00
$256,275.00
$ 56,255.00
Fitness-Related Salaries
Fitness-Related Supplies
Projected Annual Profit
$373,970.00
Fitness Class Report - May 31, 2007
$ 18,750.00
$686,500.00
Page 53
ATTACHMENTU -#:" ro REPORT # {L"5,- {' (- 0 g 1 ') ,
---IL- ot 1~) _ L 6
2006 New Studios
Salaries $82,000.00 $256,275.00
Supplies $7,272.00 $56,255.00
Total Expenses $89,272.00 $312,530.00
Fitness-Related Revenue $124,792.00 $686,500.00
PROFIT $35,520.00 $373,970.00
92% 82%
8% 18%
71% 45%
Fitness Class Report - May 31,2007 Page 54
Sunday Monday Tuesday Wednesday Thursday Friday Saturday
~
6:45 - 7:45 am 6:45 - 7:45 am 6:30 - 7:00 am 6:45 - 7:45 am 7:30 - 8:30 am N
30 Minute Circuit -J
7:00 - 7:30 am 7:00 - 7:30 am 7:00 - 7:30 am
~--_._-_..-
:30 Minute Circuit 30 Minute Circuit 30 Minute Circuit
- -"-- --- .----- ---,----.-
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9:15 - 10:15 am 9:15 - 10:15 am 9:15 - 10:15 am 9:15 - 10:15 am 9:00 - 10:00 am
10:30-11:15am
10:30 -11:15 am
10:30 -11:15 am
10:30 - 11 :30 am
'12:10~12:5Qp~_~ ___ 1?:10 - 12:5021"11___
J2:10 - 12:50~prT1
12:10 - 12:50 pm
afternoons
reserved
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&
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& workshops
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4:30 - 5:30
4:30 - 5:30
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Membership Studio: included in all Complex memberships an on a PA YG basis
FitnessClass Report - May :31,2007
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~-'1':10--:'1:56pm1:10-1:50pm 1:10-1:50pm. 1:10-1:50pm
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---;-------~------_._-- --- ------ --I------------._--~--- --------~------- ----
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- -- .-- -~-- -_:I-~~];~~ ~!=~-pm:~j=~_-~~~i~t~j~~~::=~~-~~~g~~[!_~~~-,=:~6~~~yi~~J1-rTl----'--- --6:0.9~u~~~YrTl
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.----+-----. ------- .-..----- -- ----j
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Fusion Tai Chi Yoga
Sunday
9:00 - 10:00 am ·
Pilates
11 : 00 - 12 noon
-- ----
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._ - _00_-
afternoons
reserved
.. . for tra!rlinflu
& worlish(j[Js,
Fitness Class Report - May 31, :2007
Monday
Tuesday
Wednesday
Thursday
6:45 - 7:45 am
--~--- -------".-
Pilates
6:30 - 7:30 am
Fusion
6:30 - 7:30 am
---.-- -- --....---- - .
Fusion
9:15 -10:05 am.
Pilates
9:15 -10:15 am *
-- -- - ---
PiJates
"
.---_..~~~._-
10:15-11:00am
-..--------.--.-----
Fusion
10:15 -11:00 am
Tai Chi
10:15 -11:00 am
__'I'9.9a
10:15 -11:00 am
Tai Chi
12:10--.J~:.50 pm_
Fusion
12:10 -l?:~Fm
Pilates
Friday
6:45 - 7:45 am
Pilates
9:15 -10:05 am.
Yoga
10:15 -11:00 am
Pilates
12~10-!2:50 pm
Fusion
1:10..:...1:50 pm
Pilates
__2:()O'-u:3:go pm
YogCi
3:15-.~:15pm .
teen Fusion
.~.J===-----
7:00 - 8:00 pm ·
Pilates
8:15 - 9:30 pm
Yoga
8:15 - 9:30 pm
Pilates
8:15 - 9:30 pm
Fusion
8:15 - 9:30 pm
Tai Chi
Mind Body Studio: prime time (bold and *)
7:00 - 8:00 pm *
Pilates
8:15 - 9:30 pm
Yoga
Saturday
7:30 - 8:30 am
Fusion
9:00 - 10:00 am .
Yoga
10:30 - 11:30 am
Pilates
afternoons
reserved
for training
& workshops
can pilot Nia in
different slots
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Sunday
spinning m.m
10:45 -11 :30 am
strength
afternoons
reserved
for traini'!iL___ . i_
& workshop:>'._.m.
-'
Fitness Class Report - May 31
Monday
Tuesday
- .- ---'-"~"-' -.-
6:30 - 7:30 am
spinning
9:15 - 10:15 am *
- ---'-_._----------
spinnill9
9:15 -10:15 am *
BOSU
12: 10-_~?~5Qj:>f21. __ ______12: 1 0 - 12:.?Oym
spinl1ing____ _I ____s1[ength
1: 1 0:. t5_OYrll. _ !___U.D ~_1 :~_O PIl1_ _ ______1.:1.0_:J:?D.pm
m ~tI".~llJ:ltb___ ______ u_~pJnrli~g_ .__. str~gtb.__ _
--ru-
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8:10 - 9:00 pm
strength
8:10 - 9:00 pm
spinning
Wednesday
Thursday
Friday Saturday
-..:..
6:45 - 7:45 am
spinning !'0
\.0
9:15 -10:15 am * 9:00 - 10:00 am
spirming spinning
10:30 - 11 :30 am 10:30 -11:30 am *
BOSU spinning
12:10 -12:59pm 11 :45 am -12:30 pm
spinning strength
1:1.0 -1:50 pm "-.,-
strerlgth afternoons . ,--,.J '-\::'
. --
reserved
for training
3:15 - 4:15 pm* & workshops
teen ,--......
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6:45 - 7:45 am
..spinning.
_I
10:30 - 11 :30 am
..~pinning
1: 1 0 - 1 :50.Prn..
..__spinJ1iI'l9____
12: 'L(j-_1.2:50 _pm
spillning
12: 1 ().:. 12.:.5()pm
streng~h _
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Page 57
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THE CORPORATION OF THE CITY OF PICKERING
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BY-LAW NO. 6826/08
Being a by-law to authorize the submission of
an application to the Ontario Infrastructure
Projects Corporation (OIPC) for funding from
the Municipal Infrastructure Investment
Initiative for a new eligible capital project of
the Corporation of the City of Pickering and to
approve the expenditure of funds on said
eligible capital project.
WHEREAS the Municipal Act, 2001 (Ontario), as amended, (the "Act") provides that a
municipal power shall be exercised by by-law unless the municipality is specifically
authorized to do otherwise;
AND WHEREAS the Province of Ontario has recently announced an investment of $300
million dollars for municipal infrastructure as a one-time grant for eligible municipal
infrastructure initiatives to Ontario municipalities and Local Services Boards;
AND WHEREAS on behalf of the Province of Ontario, OIPC will be administering the
Municipal Infrastructure Investment Initiative available to Ontario municipalities and
Local Services Boards for the purposes of new eligible municipal infrastructure initiative
projects;
AND WHEREAS it is now deemed to be expedient to authorize for the municipal
purposes of the Municipality the new capital project described in column (2) of Schedule
"A" (the "Project") attached hereto and forming part of this By-law ("Schedule "A") in the
amount of the estimated expenditure set out in column (3) of Schedule "A";
AND WHEREAS OIPC has invited eligible Ontario municipalities and Local Services
Boards desirous of obtaining funding pursuant to the Municipal Infrastructure
Investment Initiative in order to meet capital expenditures in connection with a new
eligible capital project to apply to OIPC for such funding by completing and submitting
an application through the form provided by OIPC (the "Application");
AND WHEREAS the Municipality has submitted an Application to OIPC to request
funding in respect of the Project;
NOW THEREFORE the Council of the City of Pickering enacts as follows:
1. The Council of the City of Pickering hereby confirms, ratifies and approves the
completion by the Director, Corporate Services & Treasurer of an Application and
the submission by such authorized official of an Application, duly executed by
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such authorized official, to OIPC'lOr therITnaing of the Project in connection with
the Municipal Infrastructure Investment Initiative in the maximum aggregate
principal amount of
2.
(a)
Construction of the Project in the amount of the respective Estimated
Expenditure set out in column (3) of Schedule "A" is hereby approved and
authorized;
(b) anyone or more of the Mayor or the Director, Corporate Services &
Treasurer are hereby authorized to conclude contracts on behalf of the
Municipality for the construction of the Project in accordance with the
Municipality's usual protocol;
(c) anyone or more of the Mayor or the Director, Corporate Services &
Treasurer are hereby authorized to submit to OIPC or the Minister of
Public Infrastructure Renewal on behalf of the Municipality such reports or
other documents regarding the Project as may be requested in
connection with the Municipal Infrastructure Investment Initiative;
(d) where applicable, the Division Head, Culture & Recreation will
forthwith make such plans, profiles and specifications and furnish such
information as in the opinion of the Division Head, Culture & Recreation
is necessary for the construction of the Project;
(e) where applicable, the construction of the Project shall be carried on and
executed under the superintendence and according to the direction and
orders of such Division Head, Culture & Recreation; and
(f) the Division Head, or such other official of the Municipality charged with
the management of the Project shall report semi-annually to the Council of
the Municipality on the status of the Project.
3. The Council of the Municipality hereby confirms that the Funding will be applied
and shall be used exclusively for financing the Project eligible under the
Municipal Infrastructure Investment Initiative as set out in Schedule "A" to this By-
law and for no other purposes.
4. This by-law takes effect on the day of passing.
BY-LAW read a first, second and third time and finally passed this 21st day of January,
2008.
David Ryan, Mayor
Debi A. Wilcox, City Clerk
Project Name
Pickering Recreation
Complex Expansion
Project
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Schedule "A"
ToBy-law #6826/08
Description of Eligible Estimated Expenditure
Capital Works
Construction of Aerobics $4,300,000
Studios and Doubles
Squash Courts Addition to
the Pickering Recreation
Complex
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Grant Amount
$1,000,000
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1 3 3
January 21, 2008
NOTICE OF MOTION
Councillor O'Connell and Councillor Dickerson gave notice that they will at this meeting
of Council be presenting a motion as follows:
TRAIN SAFETY AUDIT
WHEREAS the recent derailments across Canada and the derailment of the cargo train
in March on the Canadian National Railway (CN) line in the City of Pickering has
brought forth the realization that the trains traveling in our City must be policed to
ensure the safety of our residents and environment; and
WHEREAS the City of Pickering is no longer a rural area and there has been significant
growth with more growth expected under the 'Places to Grow' legislation; and
WHEREAS there are a number of homes directly adjacent to railway tracks which run
throughout the City, of which owners have reported damage to their homes; and
WHEREAS enforcement of speed regulations under the Rail Safety Act will help ensure
community safety along the tracks and
WHEREAS a review of the maximum allowed speeds at which trains may travel
throughout the City should be reviewed to take into account the current urbanization in
the City of Pickering; and
WHEREAS the City of Pickering views the safety of our residents to be of the utmost
importance, therefore the enforcement of the Rail Safety Act is a proactive necessity
that will reduce the potential for tragedy;
NOW THEREFORE The City of Pickering resolves to Minister Cannon, Minister of
Transport, Infrastructure and Communities that the City of Pickering would like to file a
formal complaint on behalf of the community against the operators of the CN and CP
railway companies. The City of Pickering is requesting the Minister's office to undertake
a full due diligence safety audit and to; (a) promote and provide for the safety of the
public and personnel, and the protection of property and the environment, in the
operation of railways; (b) recognize the responsibility of railway companies in ensuring
the safety of their operations; and (c) facilitate a modern, flexible and efficient regulatory
scheme that will ensure the continuing enhancement of railway safety.
FURTHER, that M.P Dan McTeague for Pickering-Scarborough East, and M.P Mark
Holland for Ajax-Pickering, be sent a copy of this resolution.
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BY -LAWS
6824/08
6825/08
6826/08
January 21, 2008
Being a by-law to appoint By-law Enforcement Officers for the
purpose of enforcing parking restrictions on private property. (By-
law attached)
Being a by-law to amend Restricted Area (Zoning) By-law 3036, as
amended by By-law 3304/89, to implement the Official Plan of the
City of Pickering, Region of Durham in Part of Lot 33, Range 3
B.F.C., in the City of Pickering. (A 7/07) [Refer to Planning Pages
45 - 46]
Being a by-law to authorize the submission of an application to the
Ontario Infrastructure Projects Corporation (OIPC) for funding from
the Municipal Infrastructure Investment Initiative for a new eligible
capital project of the Corporation of the City of Pickering and to
approve the expenditure of funds on said eligible capital
project. [Refer to New and Unfinished Business Pages 130-132]
1 3 :) THE CORPORATION OF THE CITY OF PICKERING
BY-LAW NO. 6824/08
Being a by-law to appoint By-law Enforcement Officers for the Purpose of
Enforcing Parking Restrictions on Private Property
WHEREAS pursuant to section 15(1) of the Police Services Act, R.S.O. 1990, c.P.15, as
amended, a municipal council may appoint persons to enforce the by-laws of the
municipality; and
WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement
officers are peace officers for the purpose of enforcing municipal by-laws;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF
PICKERING HEREBY ENACTS AS FOLLOWS:
1. That the following persons be hereby appointed as municipal law enforcement
officers in and for the City of Pickering in order to ascertain whether the
provisions of By-law 2359/87 are obeyed and to enforce or carry into effect the
said By-law and are hereby authorized to enter at all reasonable times upon
lands municipally known as:
a) 905 Bayly Street, 1915 Denmar Road, 1310 Fieldlight Blvd., 1345 Altona
Road, 1655 & 1665 Pickering Parkway, 1235 Radom Street and 1995
Royal Road
Mandeep Johal
b) 1210 & 1235 Radom St., 1310 Fieldlight Blvd., 1915 Denmar Rd.,
1360,1885,1331 and 1350 Glenanna Rd., 1958 and 1975 Rosefield Rd.,
1525/35 Diefenbaker Court, 1530/40,1625 and 1635 Pickering Parkway,
1000/1400 The Esplanade Casitas Millenium, 925 Bayly St., 1650 and
1865 Kingston Road 1775 Valley Farm Road, 1995 Pinegrove, 76-1555
Finch Avenue, 1295 Wharf Street, 1867 Kingston Road and 1100 Begly
Street.
Kris Evans
Jason Mendes
Deokaren Ramparass
David Puskas
Mark Hazelwood
Richard Liao
Neil Lawrence
2. The authority granted in section 1 hereto is specifically limited to that set out in
section 1, and shall not be deemed, at any time, to exceed the authority set out in
section 1.
By-law 6824/08 (Continued)
Page 2
1 3 (
3. These appointments shall expire upon the persons listed in section 1a) ceasing
to be an employee of Authorized Parking Only Ltd. or upon Authorized Parking
Only Ltd. ceasing to be agents for 905 Bayly Street, 1915 Denmar Road, 1310
Fieldlight Blvd., 1345 Altona Road, 1655 & 1665 Pickering Parkway, 1235
Radom Street and 1995 Royal Road and 1 b) ceasing to be an employee of
Group 4 Securicor or upon Group 4 Securicor ceasing to be agents for 1210 &
1235 Radom St., 1310 Fieldlight Blvd., 1915 Denmar Rd., 1360,1885, 1331 and
1350 Glenanna Rd., 1958 and 1975 Rosefield Rd., 1525/35 Diefenbaker Court,
1530/40,1625 and 1635 Pickering Parkway, 1000/1400 The Esplanade Casitas
Millenium, 925 Bayly St., 1650 and 1865 Kingston Road 1775 Valley Farm Road,
1995 Pinegrove, 76-1555 Finch Avenue, 1295 Wharf Street,1867 Kingston Road
and 1100 Begly Street whichever shall occur first.
4. The provisions of this by-law shall come into force and take effect on the day of
the final passing thereof.
BY-LAW read a first, second and third time and finally passed this 21 st day of January,
2008.
David Ryan, Mayor
Debi A. Wilcox, City Clerk
Committee of Adjustment
Meeting Minutes
Wednesday, December 5, 2007
7:03 pm
Main Committee Room
PENDING ADOPTION
PRESENT:
Kevin Ashe
David Johnson - Chair
Susan Kular (arrived at 7:12 pm)
Eric Newton
Keith Wilkinson
ALSO PRESENT:
Ross Pym, Secretary-Treasurer
Lesley Dunne, Assistant Secretary-Treasurer
(I) ADOPTION OF MINUTES
Moved by Keith Wilkinson
Seconded by Eric Newton
That the minutes of the 15th meeting of the Committee of Adjustment held
Wednesday, November 14, 2007, be adopted as amended.
CARRIED UNANIMOUSLY
(II) ADOPTION OF AGENDA
Moved by Keith Wilkinson
Seconded by Eric Newton
That the agenda for the Wednesday, December 5, 2007 meeting be adopted.
CARRIED UNANIMOUSLY
1
Ii
Committee of Adjustment
Meeting Minutes
Wednesday, December 5, 2007
7:03 pm
Main Committee Room
(III) REPORTS
1 . (Deferred from November 14, 2007 meeting)
PICA 64/07 - V. Grozdalis & W. Berry
858 West Shore Boulevard
(Lot 6, Plan M-20)
City of Pickering
The applicants request relief from Zoning By-law 2520 to permit a reduced front
yard depth of 5.4 metres, a reduced flankage side yard width of 0.7 metres and a
maximum lot coverage of 40 percent to a proposed covered front porch, whereas
the by-law requires a minimum front yard depth of 7.5 metres, a minimum
flankage side yard width of 4.5 metres and permits a maximum lot coverage of
33 percent. The applicants also request relief from the Zoning By-law 2520 to
recognize reduced setbacks of 0.2 metres to the rear lot line and 0.6 metres to
the side lot line for an existing shed located in the rear yard, whereas the by-law
requires a minimum setback of 1.0 metres to all lot lines for accessory structures.
The applicants request approval of these variances in order to construct the
covered front porch.
The Secretary-Treasurer outlined comments received from the City of Pickering
Planning & Development Department. Written comments were also received
from the City's Development Control Supervisor, expressing no concerns.
Tony Gadzovski, agent, and Vicki Grozdalis were present to represent the
application. No further representation was present in favour of or in objection to
the application.
Tony Gadzovski outlined the application and explained the front porch is to provide
future accessibility for a wheelchair and indicated surrounding neighbours are in
support of the application. In response to questions from the Committee, Tony
Gadzovski clarified the distance between the lot line and the road.
Vicki Grozdalis stated she would like to have a large enough front porch to
accommodate a wheelchair and indicated the shed was existing when purchased
the house.
In response to a question from Committee Members, the Secretary-Treasurer
stated there are no current plans for a side walk along the north side of Hillcrest
Road.
2
,
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Committee of Adjustment
Meeting Minutes
Wednesday, December 5, 2007
7:03 pm
Main Committee Room
Moved by Kevin Ashe
Seconded by Eric Newton
That application PICA 64/07 by V. Grozdalis & W. Berry, be APPROVED on the
grounds that the proposed front yard depth of 5.4 metres, a flankage side yard
width of 0.7 metres to a covered front porch, a maximum lot coverage of
40 percent and the requested variances to permit the continuance of a 0.2 metre
setback to the rear lot line and a 0.6 metre setback to the side lot line for an
existing shed located in the rear yard are minor variances that are desirable for the
appropriate development of the land, and in keeping with the general intent and
purpose of the Official Plan and the Zoning By-law, subject to the following
conditions:
1. That these variances apply only to the proposed covered front porch addition
and existing shed located at the rear of the property, as generally sited and
outlined on the applicant's submitted plans with this application.
2. That the applicant obtains a building permit for the proposed front porch
addition within two years of the date of this decision, or this decision shall
become null and void.
CARRIED UNANIMOUSLY
2. PICA 65/07 - Glen Rouge Homes (Buckingham Inc.)
2285 Canterbury Crescent
(Lot 19, Plan 40M-2344)
City of Pickering
The applicant requests relief from Zoning By-law 3036, as amended by By,..law
5548/99, to permit a reduced front yard depth of 3.2 metres to a covered front
porch for a proposed two storey dwelling, whereas the by-law requires a
minimum front yard depth of 4.5 metres.
The applicant requests approval of this variance in order to obtain a building
permit for the proposed two storey dwelling on the subject property.
The Secretary-Treasurer outlined comments received from the City of Pickering
Planning & Development Department. Written comments were also received from
the City's Development Control Supervisor expressing no concerns and from
Toronto and Region Conservation Authority expressing no objection to the
application.
3
~,
Committee of Adjustment
Meeting Minutes
Wednesday, December 5, 2007
7:03 pm
Main Committee Room
No representation was present for the application. No further representation was
present in support or in objection to the application.
Moved by Eric Newton
Seconded by Susan Kular
That application PICA 65/07 by Glen Rouge Homes (Buckingham Inc.), be
DEFERRED until the next meeting on January 23, 2008 to allow the owner or
agent to be present for the hearing.
CARRIED UNANIMOUSLY
(IV) OTHER BUSINESS
1. Appointment of Chairperson
Moved by Eric Newton
Seconded by Susan Kular
That David Johnson be appointed as Chairperson for a 1 year term.
CARRIED UNANIMOUSLY
2. Appointment of Vice Chairperson
Moved by Kevin Ashe
Seconded by Keith Wilkinson
That Eric Newton be appointed as Vice Chairperson for a 1 year term.
CARRIED UNANIMOUSLY
3. Adoption of the 2008 Meeting Schedule
Moved by Susan Kular
Seconded by Eric Newton
That the Committee of Adjustment Meeting Schedule for 2008 be adopted.
CARRIED UNANIMOUSLY
4
Committee of Adjustment
Meeting Minutes
Wednesday, December 5, 2007
7:03 pm
Main Committee Room
(V) ADJOURNMENT
Moved by Kevin Ashe
Seconded by Keith Wilkinson
That the 16th meeting of the Committee of Adjustment be adjourned at 7:25 pm
and the next meeting of the Committee of Adjustment be held on
Wednesday, January 23, 2008.
CARRIED UNANIMOUSLY
Date
Chair
Assistant Secretary-Treasurer
5
eilllO# Minutes
PICKERING ADVISORY COMMITTEE
ON RACE RELATIONS & EQUITY
December 6,2007
7:00 pm
Main Committee Room
Attendees: Councillor David Pickles, Chair
Marisa Carpino, City of Pickering, Vice-Chair
Kirk Mark, Community Appointee
Cathy Grant, Pickering Public Library
Siobhan Saravanamutto, Dunbarton High School
Sharon Singh, Pine Ridge Secondary School
Linda Roberts (Recording Secretary)
Absent: Sethu Madhavan, Community Appointee
Tanya Malika Foster, Community Appointee
Philip Howard, Durham District School Board
Fred Gibson, Pickering Carib Canadian Cultural Association
Mariyah Gonzales, Dunbarton High School
Margaret Lazarus, Valley Farm Public School
Adrian Rampersad, Dunbarton High School
Joanne Guindon, Durham Catholic District School Board
Ansar Siddiqui, Pine Ridge Secondary School
Item / Action Items I Status
Ref Details & Discussion & Conclusion (include deadline as
# (summary of discussion) appropriate)
1.0 Welcome
Marisa welcomed everyone to the meeting.
2.0 Review & Approval of Agenda All
Marisa reviewed the action items from the previous
meeting. She informed the Committee the Pickering
Town Centre would not know about the availability of the
mall for our Heritage Day event until mid-December. She
also indicated that we would not have the resources to
judge a large number of French entries. Due to this, we
will include only the one school showing an interest,
which was the Frenchman's Bay Public School. The
agenda was approved.
3.0 Approval of Minutes All
Minutes of the November 1 st, 2007 meeting of Race
Relations were approved.
Page 1
Siobhan reported that Adiran Rampersad will no longer be
attending our meetings, as he will be attending University.
Ansar Siddiqui will also no longer be available to attend
our meetings due to his work schedule.
4.0 March Break Diversity Program for Kids
Siobhan provided an update on the March Break Diversity
Program. She indicated their sub-committee have held
two meetings to date. She informed everyone the name
of their committee is [YOU]nity and they have met twice
already in the Library. They have already generated
interest among other students. She provided an outline of
what has been accomplished to date with respect to the
March Break program:
. To spend two full days on registration
. Provide lunch/snacks
. To look into sponsorship/fundraising
. Hope to divide committee into groups of 2 or 3
. Pair younger with older
. Decide on topics
. Want topics important to diversity
. To be a two day event held from 9 - 3
. To be held in auditorium at Library
. Hands on activities - want it to be fun
. To do a press release (it was suggested this
should come from students)
. Cathy confirmed Library can do registrations
Discussion ensued with respect to promotions and
deadlines. Marisa informed she could publish through the
Community Page advertising and the Family Calendar, Siobhan to forward
which goes out to the schools. Timeframe would be to information to Marisa
finish up the structure for promotion and include a
description by January for inclusion in the February
calendars. Information could also be put on the Library's
website.
Marisa indicated we have a template for press releases, Marisa to action
and she could prepare this.
Discussion ensued on having a guest speaker. Kirk Mark
indicated he could supply some names and numbers for
guest speakers. It was noted the age groups would be
grades 6 - 8.
It was decided [YOU]nity could report back to the
committee on a monthly basis, or more frequently as
required.
Page 2
Marisa suggested something be put together for a budget.
She also suggested staff could be available to attend the
[YOU]nity meetings.
It was suggested a one page plan of action be put
together prior to the next meeting. They will need to Siobhan to email Marisa
provide a summary as well as registration particulars to in early January
Marisa.
5.0 Youth Page on Race Relations Website
Siobhan provided a hand out of information the students
had prepared for the youth website. She indicated this
was not specific to any school.
Siobhan to let Marisa
Marisa noted it should include information on how know meeting schedule
[YOU]nity was formed in order to tie it into the Race and Cathy as well for
Relations Committee. room booking purposes
It was suggested we have a box on our website for Sharon to email Pine
emails which would go to Marisa and she in turn would Ridge school's summary
forward to Siobhan and Mariyah.
It was suggested that after the March Break, [YOU]nity
would only need to meet once a month.
Another hand out was provided on Dunbarton High
School. It was suggested we get write-ups from other
schools and to add Youth Page Updates to our Race
Relations agendas each month. A short update could be
provided at each meeting.
We could replace the articles once a month on the Race
Relations page. It was noted that the articles should be
signed by the author, i.e. name, committee member,
name of school.
Kirk suggested looking into the website
www.March21.qc.ca to see what is happening nationally.
This could be a good resource for ideas.
Marisa indicated our interest in having other members of
[YOU]nity come to our meetings. Siobhan indicated one
student is interested in attending our next meeting.
Page 3
6.0
Other Business
Marisa provided updates on the following:
6.1) Writinq Contest
. December 3rd deadline has passed
. Received 115 entries - 17 from grades 2 - 5 range
. 97 entries from grades 6 - 8
. 1 high school entry
. Preparing packages for judges in January
6.2) Authors Circle
Marisa indicated she had attended this event. She
provided a copy of the program, as well as a thank you
note received and an article from the newspaper. She
noted it was a great event.
6.3) Race Relations Forum
This is to be held on March 19th. Discussion ensued on
guest speakers for the event. The Committee was
requested to give some thought to this.
6.4 Annual Report
A copy of the power point presentation Marisa has drafted
up was handed out. She requested that the Committee
come back with comments at our next meeting.
It was suggested we download the stats contained on the
website www.Census.2006.ca which provides some good
background data. We could include this in our
demographics.
Councillor Pickles explained the process of delegations at
Council meetings. He noted it would be good to have two
people do the presentation. Discussion ensued on how
best to present the annual report. Kirk volunteered to help
present. Siobhan offered to speak with Kirk on this.
8.0
Marisa will do up speaking points for the report
presentation. Any notes can be emailed or dropped off for
her.
Adjournment
8:45pm
Next Meeting: Thursday, January 3, 2008 at 7:00 pm in
the Main Committee Room
Copy: City Clerk
Marisa Carpino
Linda to email copies of
handouts to members
Marisa to action.
All
Page 4
CitJIO# Minutes I Meeting Summary
Sustainable Pickering Committee
December 11, 2007
Main Committee Room
10:00 am
Attendees: Councillor Doug Dickerson (Chair)
Councillor Jennifer O'Connell (Vice-Chair)
Councillor Bill McLean (attended part of the meeting)
Tom Melymuk - Director, Office of Sustainability
Gil Paterson - Director, Corporate Services & Treasurer
Neil Carroll - Director, Planning & Development
Shawna Mutton - Coordinator, Community Sustainability
Marla Shim - Executive Assistant, Council (Recording Secretary)
Jack McGinnis - Durham Sustain Ability
Danielle Milley - Durham Sustain Ability
Presenters: Doug Salloum, Green Municipal Corporation (GMC)
Todd Wilcox and Laurie Trewartha, Power Application Group Inc.
Absent:
Councillor David Pickles
Item / Details & Discussion & Conclusion Action Items / Status
Ref# (summary of discussion) (include deadline as
appropriate)
1. Welcome
Councillor Dickerson thanked everyone for attending and
welcomed Doug Salloum of Green Municipal Corporation
(GMC).
2. Carbon Offset Credits
Doug Salloum showed a slide presentation on carbon offset Shawna to send
credits. Several questions were raised and answered during Doug's PowerPoint to
the presentation: all who attended
. Large emitters will have to start their reductions by the year meeting.
2010
. These reductions could be achieved through internal energy
efficiency investments, the purchase of surplus reductions
from other regulated emitters, internal credit purchases,
contributions to a Technology Fund, or the purchase of
offset credits from non-regulated emitters
. Municipalities are non-regulated emitters and can create
offset cred its
Page 1
CORP0228-2/02
Item / Details & Discussion & Conclusion Action Items / Status
Ref# (summary of discussion) (include deadline as
appropriate)
. The role of GMC is to manage the regulatory tasks related
to off-set credits, purchase offset credits and offer technical
and financial assistance to municipalities. They are
interested in entering into agreements with municipalities
(offset credit management agreements and / or purchase
agreements) to demonstrate a demand for their services
Councillor O'Connell advised that Committee members would
need to discuss GMC's proposal and decide if this is something
that they would like to pursue.
Doug Salloum left the meeting at 11: 10 am.
3. Community Energy Management Plan
Todd Wilcox and Laurie Trewartha of Power of Application
Group Inc. joined the meeting. They were in attendance to give
an update on the work they are doing for the Independent
Electricity System Operator (IESO), and the Association of
Muncipalities of Ontario (AMO):
. Met with 130 municipalities in the last six to eight weeks to
advise them of energy market changes and to develop an
overall energy profile of Ontario's municipalties
. The energy market is changing - hourly pricing is coming to
Ontario in the Spring of 2008
. Municipalities will have three ways to respond (which may
be used in combination): pay for energy on the spot market
(this will be the default); purchase energy from AMO
(through LAS, the Local Authority Services), and / or buy
energy from a wholesaler
. They are four basic steps in developing an energy
management plan
. First step is to get an understanding of the energy
consumption at all municipal facilities (detailed analysis of
baseline)
. Second step is to have a metering strategy that would
include the installation of interval meters where appropriate
(to take advantage of cheaper off-peak energy prices)
. Third step is to establish energy efficiency priorities (e.g.
identify where opportunities exist to shift load and avoid
peak pricing periods, decide which operations / facilities
provide the best opportunities for energy savings through
upgrades and new technologies, etc.)
. The fourth step is finding the right price mix in purchasing
electricity (floating vs. fixed price)
Page 2
CORP0228-2/02
Item / Details & Discussion & Conclusion Action Items / Status
Ref# (summary of discussion) (include deadline as
appropriate)
. AMO will be offering an on-line energy management
software known as EEM to member municipalities to allow
them to benchmark and compare facility performance,
measure and verify savings and reduce costs
. As a follow-up piece of work, IESO might be interested in
working with the City to assist in the development of an
energy management plan
. It was suggested that Veridian also be involved in any
follow-up work
. A meeting with Veridian and City staff to discuss should be
arranged
. Todd and Laurie will discuss this with the IESO and
formalize by sending us a letter
. The pros and cons of various street lighting technologies
were also discussed, including LED and induction lighting
. It was also noted that when a street light burns out, most
municipalities typically replace the entire cobra head and
throw out the old head (it goes to landfill). A better
approach would be to remove the head and replace the
magnetic ballast with an electronic ballast that would allow
the streetlight to be dimmed or made brighter as
appropriate. This technology is available today, it comes
with a five-year warranty, and could result in a 35% energy
savings (a four to six-year payback on investment)
. Todd and Laurie left the meeting at 12:10 pm
Councillor Dickerson advised that he had to attend a 12:30 pm
meeting and asked Councillor O'Connell to Chair the remainder
of the meeting.
4. Report to Council
. Tom Melymuk advised that he and Shawna are working on
a report to Council that will summarize where the
Sustainable Pickering journey is to date, and what is
planned for 2008
. A key aspect of next year's program will be the development
and launching of a "Sustainable Pickering Community
Challenge" which will engage everyone in the municipality,
including community groups, schools and businesses
5. Current Work Program Updates
. Danielle advised that they are planning to hold educational
Page 3
CORP0228-2/02
Item / Details & Discussion & Conclusion Action Items / Status
Ref# (summary of discussion) (include deadline as
appropriate)
workshops in the new year. The City will host a screening of
the documentary Garbage! The Revolution Starts at Home
at City Hall in January
. Councillor O'Connell would also like to plan other activities
such as showing outdoor movies in the Esplanade Park
. Durham Sustain Ability will also be hosting a "GO Solar
workshop" early in the new year
6. Other Business
It was suggested that the Director, Corporate Services &
Treasurer and Director, Operations & Emergency Services be
encouraged to attend future meetings.
7. Next Meeting
Tuesday, January 22, 2008 and the third Tuesday of each
month for 2008.
Meeting Adjourned: 12:45 pm
Copy: Members of Council
CAO
Directors
Division Heads
Managers
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CORP0228-2/02
Citlf 0# Minutes
PICKERING ADVISORY COMMITTEE
ON RACE RELATIONS & EQUITY
January 3, 2008
7:00 pm
Main Committee Room
Attendees: Councillor David Pickles, Chair
Marisa Carpino, City of Pickering, Vice-Chair
Sethu Madhavan, Community Appointee
Cathy Grant, Pickering Public Library
Mariyah Gonzales, Dunbarton High School
Ishu Vij, Dunbarton High School
Linda Roberts (Recording Secretary)
Absent: Kirk Mark, Community Appointee
Tanya Malika Foster, Community Appointee
Siobhan Saravanamutto, Dunbarton High School
Sharon Singh, Pine Ridge Secondary School
Philip Howard, Durham District School Board
Fred Gibson, Pickering Carib Canadian Cultural Association
Margaret Lazarus, Valley Farm Public School
Joanne Guindon, Durham Catholic District School Board
Item / Action Items I Status
Ref Details & Discussion & Conclusion (include deadline as
# (summary of discussion) appropriate)
1.0 Welcome
Councillor Pickles welcomed everyone and
introductions were made.
2.0 Review & Approval of Agenda All
The agenda was reviewed and approved
3.0 Approval of Minutes All
Marisa reviewed the action items from the previous
meeting.
It was suggested we add a link to the high schools
from our website.
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Minutes of the December 6, 2007 meeting of Race
Relations were approved.
4.0 March Break Diversity Program for Kids
Mariyah provided an overview of their plan of action
for the March Break Diversity Program. She had a
copy of the action plan available. She outlined the
program as follows:
. To be a 2 day event from 9 - 3 in the Library
to be held on March 11 and 13th
. Library auditorium has been booked
. Participants will be from grades 6 - 8 (11 - 13
age group)
. Will be open to all students
. Contact feeder schools to nominate students
. Program will consist of workshops, hands on
discussion, movies
. High school students will run the program,
Library staff will assist with registration, set-up
. Curriculum to be decided prior to first meeting
of [YOU]nity in January
. Mariayah and Ishu to visit schools and speak
to administration
. Same group for both days
. Prepare a form for parents to sign off on that
clearly indicates drop off and pick up times,
they must provide transportation and lunch
. Snacks will be provided
Discussion ensued on criteria. Mariyah questioned
funding, and it was indicated the Race Relations
Committee has a small budget to work with, but
could provide some assistance toward the purchase
of food items for the snacks being provided. Cathy
suggested the Library could assist with donating
markers, paper supplies.
It was also suggested the City could help with
certificates to the students once they have
completed the program, which would also include
the printing costs.
The Committee is still looking into having guest
speakers for this event. Discussion ensued with
respect to this and Cathy offered to check with Kirk
Cathy to prepare form
Mariyah will pass along
budget requirements to
Marisa
Cathy to contact
Kirk Mark
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Mark first to find out if he had any lined up, then she
will look into other possibilities for guest speakers.
She will keep Mariyah informed.
It was suggested we have an evaluation tool at the
conclusion of the program. We could possibly
incorporate some of the questions from our survey in
this.
School board representatives could contact feeder
schools. Mariyah will provide us with electronic
material they have and we will forward onto the
school board representatives.
Councillor Pickles indicated he would advise Mayor
and Council of the dates for the program in order for
them to drop by. Once agenda has been set,
Mariyah will advise on the best times for this.
5.0 Youth Page Update
Marisa informed the Committee she has received a
submission from Dunbarton High School. This is
the only submission received to date.
Cathy suggested possibly the Teen Advisory Group
at the Library could meet with [YOU]nity. Mariyah
informed her that they have an email for [YOU]nity.
Marisa informed the members the deadline for
submissions in the Family Calendar for February
would be January 10th. This edition comes out the
end of January.
6.0 Other Business
6.1 Annual Report
Marisa indicated she needs to be informed of any
changes or additions as soon as possible in order to
make changes and have ready for presentation to
Council.
Discussion ensued on possible dates to present the
annual report to council.
Planning committee
to create
Mariyah to provide
to Marisa
Mariyah to advise
Mariyah to email
information to Marisa
Marisa to post on
website
Linda to let Marisa
know about possible
dates for presentation
to Council.
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Comments on report as follows:
. Use one slide for mandate
. Bullet points for goals and objectives
. Bullet points on what the Committee is
pursuing in 2008
. Census information on demographics - Cathy
and Marisa to get together on this
It was suggested we contact Paul Savel and
suggest he ask to be a delegate at the same Marisa to contact Paul
meeting in order to promote the 2008 Tapestry Savel
event.
Councillor Pickles asked if any members would like
to be a delegate in February to speak on upcoming
events in 2008. We would prepare speaking points.
This would be a brief presentation. If anyone is
interested, please let Marisa know by the beginning
of February.
6.2) Writinq Contest
Marisa provided an update on the writing contest.
Over 100 submissions have been received as
follows:
. 17 submissions - grade 2 - 5 category
. Over 100 submissions- grade 6 - 8 category
. 1 submission - grade 9 - 12 category
Marisa passed around the binder she had prepared
for the judges and provided a brief outline of the
contest. The judging will take place on January 16th
at 3:00 pm. We are ahead of schedule to date. The
press release has been done and it appeared in the
Race Relations Forum paper. Successful this year
due to the increased involvement of the school
representatives as well as the timing of the contest
launch. She also noted we need to acquire a
French judge for the future.
6.3) Heritaqe Dav
Marisa provided an update on Heritage Day. The
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deadline is January 9, 2008. The Pickering Town
Centre has indicated there should be no problem Mariyah to check into
holding the event there. She went over the groups groups for this events
that have confirmed to date. Marisa asked the
school representatives if they knew of anyone that
would be interested in doing cultural events. It was Cathy to follow up on
suggested [YOU]nity have a display board there, display board
which could also be used to help promote the March
break initiative.
6.4) Submissions for proclamations were discussed
6.5) Councillor Pickles passed around an article
from the Toronto Star showing the diversity In
languages in designated areas. He suggested this
could help with our research material.
It was suggested we have a link to the citizenship
page on the Library website from our Race Relations
page.
6.6) Ishu announced that [YOU]nity will be
presenting the upcoming "Taste of Dunbarton"
event which will include food as well as
performances.
Councillor Pickles suggested [YOU]nity could also Marisa to forward date
participate in the Tapestry Event on June 9th this of next meeting to
year. They were invited to attend the next Tapestry Mariyah
meeting.
7.0
Adjournment
All
8:35 pm
Next Meeting: Thursday, February 7,2008 at 7:00
pm in the Main Committee Room
Copy: City Clerk
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