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Home My WebLink About14/05/2007 Executive Committee Meeting Minutes Monday, May 14, 2007 7:59 pm - Council Chambers Chair: Councillor Johnson PRESENT: Mayor Ryan COUNCILLORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: 1. J. Quinn E. Buntsma N. Carroll 1. Melymuk G. Paterson D. Bentley - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Office of Sustainability - Director, Corporate Services & Treasurer - City Clerk (I) MATTERS FOR CONSIDERATION 1. Director, Operations & Emergency Services, Report OES 18-07 Amendment to Lease Agreement - TELUS Communication Site ON 1256 Sideline 24 North of Hiqhwav 407 RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Report OES 18-07 of the Director, Operations & Emergency Services regarding an amendment to the Lease Agreement for a TELUS communication site in the City of Pickering be received; and 2. That the Mayor and Clerk be authorized to execute the Amending Agreement in a form satisfactory to the City Solicitor and the Director, Corporate Services & Treasurer with TM Mobile Inc. (TELUS) to allow TELUS to 1 Executive Committee Meeting Minutes Monday, May 14, 2007 7:59 pm - Council Chambers Chair: Councillor Johnson expand the area of the compound and install an additional shelter on the existing communication site. CARRIED 2. Director, Operations & Emergency Services, Report OES 19-07 No Parking By-law, Sunbird Trail - Amendment to Bv-Iaw 6604/05 A question and answer period ensued. RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Report OES 19-07 of the Director, Operations & Emergency Services regarding a proposed amendment to the municipal traffic by-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on Highways or parts of Highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. CARRIED 3. Director, Operations & Emergency Services, Report OES 20-07 Speed Limit and Stop Control By-law, Strouds Lane - Amendment to Bv-Iaw 6604/05 A question and answer period ensued. RECOMMENDATION Moved by Councillor Pickles Seconded by Councillor Littley 2 Executive Committee Meeting Minutes Monday, May 14, 2007 7:59 pm - Council Chambers Chair: Councillor Johnson 1. That Report OES 20-07 of the Director, Operations & Emergency Services regarding a proposed amendment to the municipal traffic by-law 6604/05 be received; and 2. That the attached draft by-laws be enacted to amend Schedules 6,7 and 9 to By-law 6604/05 to provide for the regulation of through highways, stop controls and speed limits on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. CARRIED 4. Director, Operations & Emergency Services, Report OES 21-07 No Parking By-law, Edgewood Road - Amendment to By-law 6604/05 RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Report OES 21-07 of the Director, Operations & Emergency Services regarding a proposed amendment to the municipal traffic by-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "2" to By-law 6604/05 to provide for the regulation of parking on Highways or parts of Highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. CARRIED 5. Director, Operations & Emergency Services, Report OES 22-07 Supply and Delivery of 5 Ton Dump Truck with Snow Plow and Wing - Quotation No. Q-19-2007 RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Littley 3 Executive Committee Meeting Minutes Monday, May 14, 2007 7:59 pm - Council Chambers Chair: Councillor Johnson 1. That Report OES 22-07 of the Director, Operations & Emergency Services regarding the supply and delivery of a 5 Ton Dump Truck with snow plow and wing be received; 2. That Quotation No. Q-19-2007 submitted by Donway Ford Sales Ltd. for the supply and delivery of a 5 Ton Dump Truck with snow plow and wing in the amount of $ 223,636.08 including GST and PST (license fee extra) be accepted; 3. That the total gross purchase cost of $223,636.08 and a net purchase cost of $211,865.76 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project through the issuance of debt through the Regional Municipality of Durham; a) Debt financing not exceeding the amount of $210,000 for a period not exceeding five (5) years, at a rate to be determined, be approved and the balance of approximately $1,866 plus financing costs be financed from current funds; b) Financing and repayment charges in the amount of approximately $47,800 be included in the annual Current Budget for the City of Pickering commencing in 2008 and continuing thereafter until the loan is repaid; c) The Director, Corporate Services & Treasurer has updated the City's Annual Repayment Limit for 2007 and this limit has not been exceeded, therefore, the Ontario Municipal Board approval is not required; d) The Treasurer be authorized to take any actions necessary in order to effect the foregoing; and 5. Further, that staff at the City of Pickering be given the authority to give effect thereto. CARRIED 4 Executive Committee Meeting Minutes Monday, May 14, 2007 7:59 pm - Council Chambers Chair: Councillor Johnson 6. Director, Operations & Emergency Services, Report OES 23-07 Supply and Delivery of Two (2) Four Wheel Drive Utility Tractors A question and answer period ensued. RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Littley 1. That Report OES 23-07 of the Director, Operations & Emergency Services regarding the supply and delivery of two (2) four wheel drive utility tractors, be received; 2. That Quotation No. Q-21-2007, as submitted by Hutchinson Farm Supply for the supply and delivery of two (2) four wheel drive utility tractors with ancillary equipment without the snow blower option in the amount of $91,348.20 (PST and GST included), be accepted; 3. That the total gross purchase cost of $91,348.20 and net purchase cost of $86,540.40 as outlined in Report OES 23-07 of the Director, Operations & Emergency Services, be approved; 4. That the Council of the City of Pickering authorize the Director, Corporate Services & Treasurer to finance the project through a five-year internal loan in the amount of $86,000 and the balance of $540 (plus licencing cost) be funded from the 2007 Current Budget; and 5. Further, that the appropriate officials of the City of Pickering be authorized to give effect thereto. CARRIED 7. Director, Corporate Services & Treasurer, Report CS 18-07 Formal Quotations - Quarterly Report for Information RECOMMENDATION Moved by Councillor Dickerson Seconded by Councillor Littley 5 Executive Committee Meeting Minutes Monday, May 14, 2007 7:59 pm - Council Chambers Chair: Councillor Johnson That Report CS 18-07 of the Director, Corporate Services & Treasurer regarding Formal Quotations - Quarterly Report for Information, be received for information. CARRIED (II) OTHER BUSINESS 1. The Chief Administrative Officer was provided direction on the following: a) Councillor Littley stated that she wished to bring back to Regional Council, the City's desire to proceed with noise attenuation at Marinet Crescent. She stated that no action has been taken by Regional staff with respect to reporting back on the matter (fencing). b) Councillor Littley stated that she had held a residents meeting at Bruce Hanscomb Park with respect to the signage at the park. She requested staff to review the signage, especially as it related to 'Don't Feed the Geese', which was an area of concern. c) Councillor Johnson advised that fill was being dumped at the north east corner of Lakeridge Road and Highway 7, which was property governed by the Town of Whitby. He advised that the Town does not have a fill by-law, however the concern related to the dust from the fill that was taking place and the affect on Pickering residents in the area. He requested staff to contact the Town of Whitby with respect to this matter. (III) ADJOURNMENT Moved by Councillor Dickerson Seconded by Councillor Pickles The meeting adjourned at 8:35 pm. 6