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HomeMy WebLinkAboutCS 42-07 REPORT TO EXECUTIVE COMMITTEE Report Number: CS 42-07 Date: September 10, 2007 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Municipal Performance Measurement Program - Provincially Mandated Public Reporting of Performance Measures Recommendation: It is recommended that Report CS 42-07 from the Director, Corporate Services & Treasurer be received and forwarded to Council for information. Executive Summary: The City is mandated by the Province of Ontario to report on Performance Measures for specific key service areas. The collection and reporting of these measures is derived from the Financial Information Return filed by the City with the Ministry of Municipal Affairs and Housing. These measurements are being submitted and reported by the Treasurer under the direction of Provincial authority. Attached are the Municipal Performance Measurement Program (MPMP) results for 2006 together with a supplemental information package which will be provided on the City's website, a comparison to the 2005 Measures and a copy of the Public Notice that will appear in the News Advertiser at the end of September. Financial Implications: None Sustainability Implications: sustainability. This report contains no information pertaining to Background: Attachment 1 is the information mandated by the Province to be reported to the public by September 30, 2007. Comments pertaining to the compilation and interpretation of the data have been included to aid in the explanation and understanding of what is being reported. The Province has made provision for these comments and encourages their inclusion, as many municipalities do. Report CS 42-07 Date: September 10, 2007 Subject: Municipal Performance Measurement Program - Provincially Mandated Public Reporting of Performance Measures Page 2 45 Even though this is the seventh year of Performance Measurement reporting, these measures continue to evolve with new ones being added as feedback from municipalities are received and are taken into consideration by the Province. In addition there are continual refinements to the way measures are defined and calculated, especially in the Parks and Recreation area, where the measures are new within the last three years of reporting. Municipalities also continue to improve on their methods for data collection in attempts to ensure consistency with reporting. This leads to improving the measures to better serve the interests of the public and municipal needs for evaluating the efficiency and effectiveness of the services we provide in the municipality. However I must still caution against municipality-to-municipality comparisons due to the fact no two municipalities are identical in their geography, rural vs. urban mix or the level of service. It will only be through continuing efforts, ongoing experience, further guidance from the Province and consistent reporting formulas that year-to-year comparisons within the municipality and across municipalities will become meaningful. For 2006, the transfer of Transit Services to the Region of Durham has increased the allocation of General Government program support costs to the City's other operating Divisions. This has had an impact on the 2006 costs used in the calculation of performance measures for the City's larger Divisions, such as Municipal Property & Engineering and Recreation Services and reduces the comparability of the 2006 measures to 2005. Attachment 2 provides a comparison of the results for the two years. The information will be posted on the City's website, as was the case in past years, and a notice to this effect will be included in the "Community Page" of the local newspaper, Attachment 3. The information will also be available to anyone wishing to pick it up at City Hall. Attachments: 1 . 2006 Provincial Performance Measurement Program - Public Reporting 2. Comparison of 2006 and 2005 Performance Measures 3. Public Notice to be included in the Community Page of the News Advertiser Report CS 42-07 Date: September 10, 2007 . Subject: Municipal Performance Measurement Program - Provincially 4 6 Mandated Public Reporting of Performance Measures Page 3 Prepared By: Approved I Endorsed By: ~~4- Dennis Arboleda Supervisor, Accounting Services >~y,,-- Gillis A. Paterson Director, Corporate Services & Treasurer GAP:vw Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council ATTACHMENT # L. TO REPORT # e<jJZJ. CITY OF PICKERING YEAR 2006 PERFORMANCE MEASUREMENT REPORT 47 OVERVIEW As required by the Ontario Government's Municipal Performance Measures Program (MPMP), the Treasurer of the City of Pickering, as part of its 2006 Financial Information Return (FIR) package, has submitted financial and related service performance measurements to the Province. This program was announced in 2000 by the Ontario Government, which requires municipalities to collect and report data to the Province and the Public in the form of performance measurements on key service areas. The objective of the Province is: to enhance accountability by reporting to taxpayers; to increase taxpayer awareness; and, to improve service delivery by sharing best practices with comparable municipalities. As municipalities change and grow, its citizens expect to receive quality, cost effective services. Performance measurements are a means of benchmarking these services. The City is committed to refining and developing new methods of collecting data so as to have more efficient and effective benchmarking tools. The benefits of this program will improve as municipalities in conjunction with personnel of the Ontario Government's Municipal Performance Measurement Program work towards standardizing information collected in calculating the related measures which will ultimately allow for fairer comparisons from year to year and across municipalities. Each measure is also accompanied by comments regarding aspects of the measurements. The comments are an integral part in the interpretation of the performance measure results. These results should not be compared across municipalities without consideration of the comments that impact on interpreting and understanding the results. In addition, influencing factors in the collection of data or refinements while the measures are still evolving could affect the results and comparability of same year over year. For 2006, Transit Services were transferred to the Region of Durham therefore measures have not been reported upon as it is no longer a municipal responsibility. This transfer impacts the allocation of program support costs included in the 2006 performance measure costs for the City's larger divisions, such as Municipal Property & Engineering and Recreation Services, and reduces the comparability of the 2006 results to 2005. CITY OF PICKERING 4 8 YEAR 2006 PERFORMANCE MEASUREMENT REPORT GENERAL GOVERNMENT 1.1 OPERATING COSTS FOR GOVERNANCE AND CORPORATE MANAGEMENT 2006 10.00% Efficiency Measure Operating costs for governance and corporate management as a percentage of total municipal operating costs. 2005 6.50% Objective To determine the efficiency of municipal management. General Comments The following factors can influence the above results: . The extent that cost centers within municipalities directly relate to the functions included under the governance and corporate management categories. . The level of service provided to the corporation and the public. Detailed Comments Calculation of this measure includes governance, corporate management and related allocation from program support expenditures. The increase this year of 3.5% from prior year is attributed to the following: 1. Transfer of transit services to the Region in 2006 - This decreased the total municipal operating costs (denominator) thereby increasing the resulting efficiency measure, 2. Election year 2006 - Increase in operating costs from election related expenditures, and 3. Recovery of a large account receivable previously classified as uncollectible and other one time corporate costs also affected the computation of this measure. Since these costs are non-recurring year over year, the 2006 measure is not comparable to 2005. CITY OF PICKERING YEAR 2006 PERFORMANCE MEASUREMENT REPORT 49 FIRE SERVICES 2.1 OPERATING COSTS FOR FIRE SERVICES 2006 2005 $1.19 $1.22* Efficiency Measure Operating costs for fire services per $1 ,000 of assessment. Objective Provide efficient municipal fire services. General Comments The following factors can influence the above results across municipalities: . Emergency response times . Number and location of fire halls . Urban/rural mix of properties as well as density of buildings . Geographic size of municipality Detailed Comments Assessment value does not necessarily correlate to operating cost for fire services. The higher the assessment value, the lower the cost per $1,000 assessment. Conversely the urban/rural mix of the community will affect the results as will the size and type of commercial/industrial establishments. Number of households, response time and urban/rural mix of the municipality are factors that determine the need for fire services not the property value. *The 2005 result has been restated to reflect a re-definition of costs used in the calculation to allow year over year comparability. CITY OF PICKERING YEAR 2006 PERFORMANCE MEASUREMENT REPORT 50 ROAD SERVICES 4.1 OPERATING COSTS FOR PAVED ROADS 2006 2005 $700.44 $1,001.47 * Efficiency Measure Operating costs for paved (hard top) roads per lane kilometer. Objective Provide efficient maintenance of paved roads. General Comments The following factors can influence the above results across municipalities: . Use of the roads by heavy equipment. . The municipality's standard for road conditions in comparison with comparable municipalities. . Kilometres of paved roads in the municipality. . The allocation of operating costs used in the determination of the numerator when there is not a separate cost centre. Detailed Comments Paved (hard top) roads include roads with asphalt, concrete and composite surfaces. The City of Pickering maintains separate accounts to track material costs related to roads. However, the costs for administration and other indirect costs have been allocated to the cost for paved roads based on management's best estimate of the proportion of responsibility dedicated to the road functions such as maintenance of paved and unpaved roads and winter control The identified costs attributable to this function include employee wages & benefits, asphalt, program support, rental of heavy equipment and shoulder maintenance. There were less materials used for road repairs in 2006 compared to 2005 as fewer kilometers of roads required asphalt repairs in 2006 based on municipal standards. The City maintained 686 paved lane kilometers in 2006 and 751 kilometers in 2005. The 65 kilometers decrease is a result of data collection refinement when certain roads previously identified as three-lanes were reclassified to less lanes for the calculation. * The result for 2005 has been restated to provide a more meaningful comparison. CITY OF PICKERING YEAR 2006 PERFORMANCE MEASUREMENT REPORT 51 ROAD SERVICES 4.2 OPERATING COSTS FOR UNPAVED ROADS 2006 2005 $3,879.91 $3,728.03 Efficiency Measure Operating costs for unpaved (loose top) roads per lane kilometre. Objective Provide efficient maintenance of unpaved roads. General Comments The following factors can influence the above results across municipalities: . Use of the roads by heavy equipment. . The kilometres of unpaved roads in the municipality in comparison with comparable municipalities. . Locations of the unpaved lanes. . The allocation of operating costs used in the determination of the numerator when there is not a separate cost centre. Detailed Comments Unpaved (loose top) roads include roads with gravel, stone or other loose surface. The City of Pickering maintains separate accounts to track material costs related to roads. However, the cost for administration and other indirect costs have been allocated to the cost for unpaved roads based on management's best estimate of the proportion of responsibility dedicated to the road functions such as maintenance of paved and unpaved roads and winter control. The operating cost of maintaining the City's unpaved roads includes employee wages & benefits, granular materials, administering calcium programs, program support, rental of heavy equipment, grading, wash out repair and shoulder maintenance. The City maintained 232 unpaved lane kilometers in 2006, 236 kilometers in 2005. A significant factor affecting rural road maintenance costs is traffic exiting the eastern terminus of Highway 407 and the effects of spring thaw. CITY OF PICKERING YEAR 2006 PERFORMANCE MEASUREMENT REPORT 52 ROAD SERVICES 4.3 OPERATING COSTS FOR WINTER MAINTENANCE OF ROADS 2006 2005 $579.28 $1,365.88 * Efficiency Measure Operating costs for winter maintenance of roadways per lane kilometre maintained in winter. Objective Provide efficient winter control operation. General Comments The following factors can influence the above results: . The municipality's standard service levels for road conditions. . The kilometres of paved and unpaved roads in the municipality in comparison with comparable municipalities. . The allocation of operating costs used in the determination of the numerator when there is not a separate cost centre. Detailed Comments In 2004 the City of Pickering maintains a separate account to track material costs that were directly related to winter control. The costs for administration and other indirect costs have been allocated to the cost for winter control based on management's best estimate of the proportion of responsibility dedicated to the road functions such as maintenance of paved and unpaved roads and winter control. The operating cost of the City's winter control maintenance includes employee wages & benefits, salt, sand, program support, equipment rental, culvert thawing. The City maintained a total of 918 lane kilometers in 2006, 987 kilometers in 2005. The decrease in lane kilometers is a result of data collection refinement when certain roads previously identified as three-lanes were reclassified to less lanes for the calculation. The relatively low maintenance cost per lane kilometer was largely due to the mild winter experienced in 2006 resulting to lower response frequencies for snow and ice control. The City responded to 22 winter events in 2006 compared to 51 in 2005. A significant factor affecting winter maintenance costs is traffic exiting the eastern terminus of Highway 407. * The result for 2005 has been restated to provide a more meaningful comparison. CITY OF PICKERING YEAR 2006 PERFORMANCE MEASUREMENT REPORT 53 ROAD SERVICES 4.4 CONDITION OF PAVED ROADS 2006 83.80% Effectiveness Measure Percentage of paved lane kilo metres where the condition is rated as good to very good. 2005 85.40% Objective Provide a paved lane system that has a pavement condition that meets municipal standards. General Comments The following factors can influence the above results: . The municipality's standard service levels for road conditions. . The kilometres of paved and unpaved roads in the municipality in comparison with comparable municipalities. . Amount of traffic. Detailed Comments The City's staff use their best estimates to establish the percentage of roads that are rated as good. The City's road patrols, the public and employees and the recent Roads Needs Study (2005 Update) are other sources providing feedback on road conditions. As existing roads are reconstructed and rehabilitated the rating will move up to a higher level. More roads system required repairs in 2005 compared to 2006. Roads are periodically monitored and evaluated against standards for proper repairs and maintenance. CITY OF PICKERING 54 YEAR 2006 PERFORMANCE MEASUREMENT REPORT ROAD SERVICES 4.5 WINTER EVENT RESPONSE 2006 2005 100% 100% Effectiveness Measure Percentage of winter events where the response met or exceeded locally determined road maintenance standards. Objective Provide an appropriate response to winter events. General Comments The following factors can influence the above results: . The municipality's standard service levels for road conditions. . The frequency and severity of the winter weather. . The kilometres of paved and unpaved roads in the municipality in comparison with comparable municipalities. . Hours of Service regulations under the Highway Traffic Act. Detailed Comments Roads are cleaned and cleared within 24 hours of a snowfall when adequate resources are available in accordance with hours of service regulations. The City did not experience a winter event which staff was not able to meet or exceed road maintenance standards. CITY OF PICKERING YEAR 2006 PERFORMANCE MEASUREMENT REPORT 55 STORM WATER MANAGEMENT 7.1 OPERATING COSTS FOR URBAN STORM WATER MANAGEMENT 2006 2005 $762.43 $576.48 * Efficiency Measure Operating costs for urban storm water management (collection, treatment, and disposal) per kilometre of drainage system. Objective Provide efficient storm water system. General Comments The following factors can influence the efficiency rate of urban storm' water management: . The geography of the City . The extent and age of the drainage system . The inventory of pipes in the Municipality Detailed Comments This measure identifies direct costs such as contracted services and materials, storm pipe cleaning, flushing, video inspection, catch basin/manhole repairs, storm pipe repairs, cleaning of specialized oil and grit separators. Storm water management is increasingly important as the City continues to develop and intensify and pressures are put on watercourses and Frenchman's Bay. In 2006, the City contracted out some cleaning and flushing of existing sewers and catch basins to meet its service responsibilities which led to increased costs. The City maintained 298 kilometers of urban drainage system compared to 401 kilometers in 2005. This reduction results from the Province changing the formula to exclude connections from the total kilometers of urban drainage system. * The result for 2005 has been restated to provide a more meaningful comparison. CITY OF PICKERING 56 YEAR 2006 PERFORMANCE MEASUREMENT REPORT STORM WATER 7.2 OPERATING COSTS FOR RURAL STORM WATER MANAGEMENT 2006 $1,839.00 Efficiency Measure Operating costs for rural storm water management disposal) per kilometre of drainage system. 2005 $1,848.69 * (collection, treatment, and Objective Provide efficient storm water system. General Comments The following factors can influence the efficiency rate of urban storm water management: . The geography of the City, size and nature of the rural area. . Land erosion control. . The frequency and time devoted to the maintenance of the rural drainage system. Detailed Comments This measure includes Storm Water Management and the accounts were structured to more accurately identify direct costs such as contracted services and materials, storm canal dredging, culvert repairs and maintenance, ditching and other day to day maintenance measures. Storms water management is increasingly important as the City continues to develop and intensify and pressures are put on watercourses and Frenchman's Bay. The City maintained a total of 348 kilometers of rural drainage system in 2006 compared to 411 kilometers in 2005. This reduction results from the Province changing the formula to exclude connections from the total kilometers of urban drainage system. * The result for 2005 has been restated to provide a more meaningful comparison. CITY OF PICKERING YEAR 2006 PERFORMANCE MEASUREMENT REPORT 57 PARKS AND RECREATION 10.1 OPERATING COST FOR PARKS PER PERSON 2006 2005 $30.19 $26.42 Efficiency Measure Operating costs for parks per parks person. Objective Provide efficient operations of parks. Detailed Comments The City efficiently maintains the parks on a daily basis in the summer. Grass is scheduled for cutting on a 5 to 10 day cycle so as to control growth and keep the park available and safe for public use at all times during the summer months. However, the grass cutting cycle is directly affected by the amount of precipitation received during this time. Total grounds maintenance cost increased in 2006 due to timely repairs and refurbishment of park facilities (tables, benches, bleachers, perimeter fences) and increased labor usage for effective park maintenance. CITY OF PICKERING 5 8YEAR 2006 PERFORMANCE MEASUREMENT REPORT PARKS AND RECREATION 10.2 OPERATING COSTS FOR RECREATION PROGRAM PER PERSON 2006 2005 $36.92 $36.32 Efficiency Measure Operating costs for recreation programs. Objective Provide efficient operation of recreation programs. Detailed Comments Included in this measure is the cost of wages, benefits and operating costs for the operation of a broad range of recreation programs and activities. CITY OF PICKERING YEAR 2006 PERFORMANCE MEASUREMENT REPORT 59 PARKS AND RECREATION 10.3 OPERATING COSTS FOR RECREATION FACILITIES PER PERSON 2006 2005 $65.05 $61.02 Efficiency Measure Operating costs for recreation facilities per person. Objective Provide efficient operation of the City's recreation facilities. Detailed Comments Included in this measure is the cost of wages, benefits and operating costs for community recreational facilities. CITY OF PICKERING . . 6 0 YEAR 2006 PERFORMANCE MEASUREMENT REPORT PARKS AND RECREATION 10.4 OPERATING COSTS FOR PARKS, RECREATION PROGRAMS AND RECREATION FACILITIES PER PERSON 2006 $132.17 Efficiency Measure Operating costs for parks, recreation programs and recreation facilities per person. Objective Provide efficient operation of the City's parks, programs and recreation facilities 2005 $123.76 Detailed Comments Included in this measure is the cost of wages, benefits and operating costs for the operation of parks, recreation programs and facilities. The total cost is the total of the three preceding measures. CITY OF PICKERING YEAR 2006 PERFORMANCE MEASUREMENT REPORT 61 PARKS AND RECREATION 10.5 TOTAL PARTICPANT HOURS FOR RECREATION PROGRAMS PER 1,000 PERSONS 2006 2005 14,740 HRS 14,487 HRS Effectiveness Measure Total participant hours for recreation programs per 1,000 persons. Objective Measure the effectiveness of programs provided by the City. Detailed Comments Total participant hours for every 1,000 person in the City, registered, drop-in and permitted recreation programs and activities was used in this calculation. Participant hours are based only on the number of active registrants or participants in a program. Hours for special events are not included in this measure. CITY OF PICKERING 62 t~~R 2006 PERFORMANCE MEASUREMENT REPORT , PARKS AND RECREATION 10.6 TOTAL KILOMETRES OF TRAILS AND TOTAL KILOMETRES OF TRAILS PER 1,000 PERSON 2006 2005 0.380 KM 0.371 KM Effectiveness Measure Kilometres of trails per 1,000 person Objective Measure the effectiveness of trails in the City that provide recreation opportunities. Detailed Comments Total kilometres of trails owned by the City and third parties per every 1,000 resident was used in the calculation of this measure. This includes all trails that fall under the City's responsibility or control. CITY OF PICKERING YEAR 2006 PERFORMANCE MEASUREMENT REPORT 63 PARKS AND RECREATION 10.7 HECTARES OF OPENS SPACE AND HECTARES OF OPEN SPACE PER 1,000 PERSONS 2006 7.497 HA Effectiveness Measure Hectares of open space per 1,000 person. 2005 7.521 HA Objective Measure the adequacy of open space for the population. Detailed Comments Hectares of municipally owned open space per 1,000 person in the City was used in this calculation. Open space includes all outdoor open spaces that provide opportunities and benefits for active, passive and programmed community recreation and leisure that are accessible to the public. Total hectares of open space reported in 2006 was the same as in the previous year however a slight increase in 2006 population (94,700) over 2005 (94,400) resulted to a lower effectiveness measure. CITY OF PICKERING 6 4 YEAR 2006 PERFORMANCE MEASUREMENT REPORT PARKS AND RECREATION 10.8 SQUARE METERS OF INDOOR RECREATION FACILITIES AND SQUARE METERS OF INDOOR RECREATION FACILITIES PER 1,000 PERSONS 2006 (NEW) 428.099 SQM Effectiveness Measure Square meters of indoor recreation facilities per 1,000 persons. Objective Determine the adequacy of indoor recreation facility space available to the public. Detailed Comments This is a new effectiveness measure for 2006. Total area in square meters of municipally owned indoor recreation facilities was used in this calculation. Indoor recreation facilities include enclosed structures used for the purposes of community recreation and leisure. CITY OF PICKERING YEAR 2006 PERFORMANCE MEASUREMENT REPORT , i I 65 PARKS AND RECREATION 10.9 SQUARE METERS OF OUTDOOR RECREATION FACILITY SPACE AND SQUARE METERS OF OUTDOOR RECREATION FACILITY SPACE PER 1,000 PERSONS 2006 (NEW) 308.986 SQM Effectiveness Measure Square meters of outdoor recreation facility space per 1,000 persons. Objective Determine the adequacy of outdoor recreation facility space available to the public. Detailed Comments This is a new measure for 2006. Total area in square meters of municipally owned outdoor recreation facility space with controlled access and electrical or mechanical functions was used in this calculation. CITY OF PICKERING 6 6 YEAR 2006 PERFORMANCE MEASUREMENT REPORT LIBRARY SERVICES 11.1 OPERATING COSTS FOR LIBRARY SERVICES PER PERSON 2006 2005 $49.43 $47.70 Efficiency Measure Operating costs for library services per person. Objective Provide efficient library services to the public. Detailed Comments The City has five locations servicing its residents. The cost of all five locations is included in the calculation of this measure. It includes wages, benefits and all other operating costs. , Rural libraries, of which the City has three, are more costly to operate on a per person basis. The slight increase in cost was related in part to the increase in library materials purchased during the reporting year. CITY OF PICKERING YEAR 2006 PERFORMANCE MEASUREMENT REPORT 67 LIBRARY SERVICES 11.2 OPERATING COSTS FOR LIBRARY SERVICES PER USE 2006 2005 $1.87 $1.66 Efficiency Measure Operating costs for library services per use. Objective Provide efficient library services to the public. Detailed Comments The City has five locations servicing its residents. Total usage of the five locations was included in the calculation of this measure. Rural libraries, of which the City has three, are more costly to operate on a per use basis. The increase in cost for 2006 was due in part to the decrease in percentage of electronic uses and an increase in the percentage of non-electronic users requiring more personal service to the public. CITY OF PICKERING YEAR 2006 PERFORMANCE MEASUREMENT REPORT 68 LIBRARY SERVICES 11.3 LIBRARY USES PER PERSON 2006 26.365 Effectiveness Measure Library uses per person. Objective Increased use of library services. 2005 28.785 Detailed Comments Total usage of all five locations together with the total population of the City are used in the calculation of this measure. Total usage for 2006 decreased by about 220,000 or 8.1 % from 2005. Most of this drop is due to a re-definition of computer uses in the Library during the reporting year. In 2005 a count of searches of the library catalogue was included but was excluded in the 2006 figures. CITY OF PICKERING YEAR 2006 PERFORMANCE MEASUREMENT REPORT 69 LIBRARY SERVICES 11.4 ELECTRONIC LIBRARY USES AS A PERCENTAGE OF TOTAL LIBRARY USES 2006 2005 22.8% Effectiveness Measure Electronic library uses as a percentage of total library uses. Objective Effectiveness of information on library usage. 30.2% Detailed Comments The percentage of electronic uses includes data from the five library locations. Uses include the number of people using on-site library computers, number of times electronic databases are accessed, number of electronic reference transactions and number of electronic visits to the library. Most of this drop is due to a re-definition of computer uses in the Library during the reporting year. In 2005 a count of searches of the library catalogue was included but was excluded in the 2006 figures. CITY OF PICKERING 7 0 YEAR 2006 PERFORMANCE MEASUREMENT REPORT LIBRARY SERVICES 11.5 NON ELECTRONIC LIBRARY USES AS A PERCENTAGE OF TOTAL LIBRARY USES 2006 2005 77.2% 69.8% Effectiveness Measure Non-electronic Library uses as a percentage of total library uses. Objective Effectiveness of information on library usage. Detailed Comments The percentage of non-electronic uses includes data from the five library locations. Uses include total annual circulation, program attendance, in-library materials and number of in- person visits to the library. CITY OF PICKERING YEAR 2006 PERFORMANCE MEASUREMENT REPORT 7 1 LAND PLANNING USE 12.1 PERCENTAGE OF NEW LOTS, BLOCKS AND/OR UNITS WITH FINAL APPROVAL LOCATED WITHIN SETTLEMENT AREAS. 2006 2005 99.1% 99.6% Effectiveness Measure Percentage of new lots, blocks and/or units with final approval which are located within the settlement areas. Objective New lot creation occurring within the settlement area. Detailed Comments The number of new lots, blocks and/or units with final approval which are located within the settlement areas and the total number of new lots, blocks and/or units with final approval within the City are used for the calculation of this measure. Settlement areas include areas within the City which has been designated for development in an approved municipal plan. The City of Pickering is responsible for approving all plans. All approved new lots were located within the settlement areas. CITY OF PICKERING , 72 YEAR 2006 PERFORMANCE MEASUREMENT REPORT LAND PLANNING USE 12.2 PRESERVATION OF ARGICULTURAL LANDS 2006 2005 100% 100% Effectiveness Measure Percentage of land designated for agricultural purposes which was not re-designated for other uses during 2006. Objective Preservation of agricultural lands. Detailed Comments The City of Pickering did not re-designate any agricultural lands in the reporting year 2006. CITY OF PICKERING YEAR 2006 PERFORMANCE MEASUREMENT REPORT 73 LAND PLANNING USE 12.3 PRESERVATION OF AGRICULTURAL LAND RELATIVE TO 2000 2006 2005 99.80% 99.80% Effectiveness Measure Percentage of land designated for agricultural purposes which was not re-designated for other uses relative to the base year of 2000. Objective Preservation of agricultural lands in 2006. Detailed Comments Total hectares of land designated for agricultural purposes in the Official Plan as of 2006 and the total hectares of land designated for agricultural purposes in the Official Plan as of 2000 are used in the calculation of this measure. CITY OF PICKERING 7 ~EAR 2006 PERFORMANCE MEASUREMENT REPORT LAND PLANNING USE 12.4 HECTARES OF AGRICULTURAL LAND WHICH WAS REDESIGNATED FOR OTHER USES DURING REPORTING THE YEAR 2006 2005 o 0 Effectiveness Measure Number of hectares of land originally designated for agricultural purposes which was re- designated for other uses during 2006. Objective Preservation of agricultural land. Detailed Comments No agricultural lands were re-designated to other uses during 2006. CITY OF PICKERING YEAR 2006 PERFORMANCE MEASUREMENT REPORT 75 LAND PLANNING USE 12.5 HECTARES OF AGRICULTURAL LAND WHICH WAS REDESIGNATED FOR OTHER USES SINCE 2000 2006 15 Effectiveness Measure Number of hectares of land originally designated for agricultural purposes which was re- designated for other uses since January 1, 2000. 2005 15 Objective Preservation of agricultural land. Detailed Comments These lands were redesignated during 2000. ~\TTACHMENT#~ TO REPORT # lSc.fl-O 76 CITY OF PICKERING PERFORMANCE MEASUREMENT - REPORTING YEAR ENDING DECEMBER 31, 2006 Performance Measurements 2006 2005 General Government - Efficiency Operating costs for governance and corporate management 10.00% 6.50% as % of total municipal operating costs Protection Services - Fire Services Efficiency Operating cost for fire services per $1 ,000 of assessment $ 1.19 $ 1.22 1 Transportation Services - Roadways Efficiency Operating cost for paved roads per lane kilometer $ 700.44 $ 1,001.47 Operating cost for unpaved roads per lane kilometer $ 3,879.91 $ 3,728.03 Operating cost for winter control maintenance per lane kilometer $ 579.28 $ 1,365.88 1 Tranportation Services - Roadways Effectiveness Percentage of paved lane kilometer rated good to very good 83.80% 85.40% Percentage of winter event response that met or exceeded 100% 100% municipal road maintenance standards Environmental Services - Sewer System Efficiency Operating costs for urban storm water management (collection, treatment $ 762.43 $ 576.48 2 and disposal) per kilometer of drainage system (URBAN) Operating costs for rural storm water management (collection, treatment $ 1,839.00 $ 1,848.69 2 and disposal) per kilometer of drainage system (RURAL) Parks & Recreation - Operation of Parks Efficiency Operating cost for parks per person $ 30.19 $ 26.42 Recreation Programs - Operation of Recreation Programs Efficiency Operating cost for recreation progams per person $ 36.92 $ 36.32 Recreation Facilities - Operation of Recreation Facilities Efficiency Operaing cost for recreation facility per person $ 65.05 $ 61.02 Parks, Recreation Programs & Recreation Facilities - Operations of Parks, Recreation Programs and Recreation Facilities Efficiency Operating cost for parks, recreation programs and recreation $ 132.17 $ 123.76 facilities per person Participant Hours for Recreation Programs - How Effective the City is in servicing the needs of residents for Recreation Programs Total hours for registered programs per 1,000 persons 14,740 hrs 14,487 hrs Trails - To provide recreational opportunities Total kilometers of trails per 1,000 persons 0.380 km 0.371 km Parks & Recreation - Open Space is adequate for population Hectares of open space per 1,000 persons (municipally owned) 7.497 ha 7.521 ha Indoor Recreation Facilities (municipally owned) NEW 428.099 sq m. Square metres of indoor recreation facilities per 1,000 persons Outdoor Recreation Facility Space (municipally owned) NEW 308.986 sq m. Square metres of outdoor recreation facility space per 1,000 persons Library - Library Services Efficiency Operating cost for library service per person $ 49.43 $ 47.70 Library Services - Library Services Efficiency Operating cost for library service per use $ 1.87 $ 1.66 Library Services. Library Services Effectiveness Library uses per person 26.365 28.785 Percentage of Electronic Library uses 22.8% 30.2% Percentage of Non - Electronic Library uses 77.2% 69.8% CITY OF PICKERING PERFORMANCE MEASUREMENT - REPORTING YEAR ENDING DECEMBER 31,2006 77 Performance Measurements 2006 2005 99.10% 99.60% 100% 100% 99.80% 99.80% 0 0 15 15 Plannig and Development - Land Use Planning - Effectiveness Percentage of new lots approved which are located in settlement areas Percentage of lands designated for agricultural purposes which was not re-designated for other uses during the reporting year Percentage of land designated for argicultural purposes which was not re-designated for other uses relative to the base year of 2000. Number of hectares of land originally designated for agricultural purposes which was re-designated for other uses during the reporting year Number of hectares of land originally designated for agricultural purposes which wasre-designated for other uses since January 1, 2000. 1. Restated to reflect a refinement in data used in the calculation for 2006 reporting 2. Restated for the change to the formula made by the Province. 3 tL_~ lfJ. -07 78 CITY OF PICKERING YEAR 2006 PERFORMANCE MEASUREMENT REPORT The Performance Measures required to be reported publicly under the Provincially mandated Performance Measurement Program will be available on the City of Pickering's website citvofpickerinQ.com as of September 30, 2007 or available at the Corporate Services Department, 2nd Floor, Pickering Civic Complex.