HomeMy WebLinkAboutCS 29-01
-
REPORT TO COUNCIL
FROM:
Gillis A. Paterson
Director, Corporate Services & Treasurer
DATE: September 20,2001
REPORT NUMBER: CS 29-01
SUBJECT: Establishment of the Millennium Committee
RECOMMENDATION:
It is recommended that Report CS 29-01 of the Director, Corporate Services & Treasurer be
received for information.
ORIGIN:
Director, Corporate Services & Treasurer
AUTHORITY:
-
The Municipal Act, R.S.O. 1990, as amended and Regulations Thereunder
FINANCIAL IMPLICATIONS:
Not applicable.
EXECUTIVE SUMMARY:
Not applicable.
BACKGROUND:
As indicated by the Committee at its meeting of June 18, 2001 attaached re the Minutes of
Council dealing with: the establishment of the Millennium Committee (Resolution # 12/98
passed Juanuary 19, 1998); establishing the initial funding ($30,000) and authorizing the Chair as
authority to dispense payments (Resolution # 132/98 passed on June 29, 1998); authbority for
certain events (Resolution # 215/99 passed on November 15, 1999); authority to extend the
mandate of the Committee from March 1, 2000 to July 1, 2000 (Resolution # 38/00 passed on
March 6, 2000) and direction at to the disposition of surplus funds (Resolution # 68/01 passed on
May 7,2001).
-
Report to Council CS 29-01
Date: September 20, 2001
-
Subject: Establishment of the Millennium Committee
Page 2
ATTACHMENTS:
1. Resolution # 12/98
2. Resolution # 132/98
3. Resolution # 215/99
4. Resolution # 38/00
5. Resolution #68/01
Prepared / Approved / Endorsed By:
~&R'---- ,
Uillis A. Paterson
Director, Corporate Services & Treasurer
-=:-'
GAP:vw
Recommended for the consideration of Pickering
City Council
-
Thomas J. uinn, Chief Administrative Officer
-
P,TTACHI1El'y"{ i~ "L___
r'1:00RT- # C'"
F\,:", ,_..=_Jt 1- ~
.,.,..
Resolution #12/98 Passed on January 19. 1998
Moved by Councillor Dickerson
Seconded by Councillor Holland
WHEREAS the celebration of important dates and holidays embellishes a sense of community,
instills pride amongst residents for the community in which they live and can be an important
creator of tourism and positive image-building for the Corporation of the Town of Pickering; and
WHEREAS the new millennium is fast approaching and represents a symbolic passing into the
future; and
WHEREAS the celebration of Christmas and the holiday season is widely enjoyed and presents an
opportunity to draw the community of Pickering closer together; and
WHEREAS preparation and fundraising for events take considerable time and organization;
NOW THEREFORE the Council of the Corporation of the Town of Pickering hereby creates the
following committees: The Millennium Committee and The Festival of Lights Committee; and
-
THAT the Millennium Committee shall have as its objective fundraising for and planning and
preparation of celebrations to usher in the year 2000 in the Town of Pickering and that it shall be
chaired by Councillor Dickerson with two other councillors to be chosen by Council upon this
motion being passed; and
THAT the Festival of Lights Committee shall have as its objective fundraising for and planning
and preparation of a Festival of Lights for the Town of Pickering and other events to celebrate the
holiday season and that it shall be chaired by Councillor Holland with two other councillors to be
chosen by council upon this motion being passed; and
THAT the Millennium Committee and the Festival of Lights Committee shall report to Council for
approval to implement ideas or projects; and
THAT the Chairs of the Millennium Committee and the Festival of Lights Committee shall be ex-
officio members of the committee which they do not chair to facilitate communication and co-
ordination of events; and
THAT public involvement and participation in the committees may be determined by the
committees; and
THAT the Millennium Committee will cease to exist as of March 1, 2000 and the Festival of
Lights Committee will have new appointments made at the beginning of every new term of office
with its composition and purpose staying in tact.
CARRIED
-
-
":\TTACHMENT#~ TO REPORT # C$" 41'01
Resolution #132/98 Passed on June 29. 1998
Moved by Councillor Dickerson
Seconded by Councillor Holland
That the Council of the Town of Pickering receives the First Report of the Millennium
Committee for information and grants the Committee's funding request in the amount of
$30,000.00; and
That the Director of Finance be instructed to set up a separate Millennium Committee
account to receive monies raised in connection with the Millennium celebrations and to
dispense payments upon the written authorization of the Chair of the Millennium
Committee as established by Council resolution.
CARRIED
Recorded Vote:
Yes: Councillors Brenner, Dickerson, Johnson, Holland, Pickles, Ryan and Mayor
Arthurs
-
-
ATTACHMENT #3- TO REPORT # CS .29-0'
-
Resolution #215/99. Item #4. Passed on November 15. 1999
Moved by Councillor Dickerson
Seconded by Councillor Pickles
That Report to Council CR 05-99 regarding Millennium Celebration Events be
received and that:
1. The Culture and Recreation Division be authorized to proceed with the
planning and operation of the two Youth/Teen Events (Beach Bash and Dance
for ages 12-15 and Teen Dance, for ages 16-18) scheduled for December 31,
1999.
2. The additional expenditures be funded from the Millennium Account (4246)
for $10,000 and the residual balance of $28,000 be charged to the Contingency
Account (2900). .
-
3. A special one time only predetermined sum of money be established by the
Chief Administrative Officer for staff working the Millennium Celebration
Events scheduled for December 31, 1999 - January 1, 2000. This payment
shall have no relationship or bearing to the provision of the C.D.P.E. Collective
Agreement.
4. The appropriate officials of the Town of Pickering be given authority to give
effect thereto.
CARRIED
-
ATTACHMENT#~ TO REPORT # cs J'i~()1
-
Resolution #38/00 Passed on March 6. 2000
Moved by Councillor Dickerson
Seconded by Councillor Pickles
WHEREAS by Resolution #12/98 passed on January 19, 1998, Council established the
Millennium Committee which had as its objective fundraising for and planning and
preparation of celebrations to usher in the year 2000; and
WHEREAS the said Resolution provided for the Millennium Committee to cease to exist
as of March 1,2000; and
WHEREAS the Millennium Committee is preparing events for the Frenchman's Bay
Festival and the Canada Day event;
NOW THEREFORE the Council of the Corporation of the City of Pickering hereby
amends Resolution #12/98 to provide for the Millennium Committee to cease on July 1,
2000; and
-
That all administrative and accounting functions of this Committee revert to staff after July
1,2000.
CARRIED
-
TTACHt1ENT#~ TO REPORT # ('S ~1 "01
-
Resolution #68/01 Passed on Mav 7. 2001
Moved by Councillor Johnson
Seconded by Councillor Brenner
WHEREAS the Ajax-Pickering Women's Centre is a registered non-profit charitable
organization; and
WHEREAS the Centre is trying to raise funds for a much needed Women's Shelter in
Durham west; and
WHEREAS the Pickering 2000 Millennium Fund is being closed and there may be a
surplus in that account;
NOW THEREFORE the Council of the City of Pickering hereby directs that any surplus
funds in the Pickering 2000 Millennium Fund be donated to the Ajax-Pickering Women's
Centre.
CARRIED
-
Recorded Vote:
Yes: Councillors Brenner, Holland, Johnson, McLean, Pickles, Ryan and Mayor Arthurs
-