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HomeMy WebLinkAboutOES 32-07 CiiLf a/ REPORT TO EXECUTIVE COMMITTEE Report Number: OES 32-07 Date: June 11, 2007 045 From: Everett Buntsma Director, Operations & Emergency Services Subject: Supply and Delivery of - Two (2) 10' Rotary Mowers - File: A-2130 Recommendation: 1. That Report OES 32-07 of the Director, Operations & Emergency Services regarding the Supply and Delivery of Two (2) 10' Rotary Mowers, be received; and 2. That Quotation No. Q-36-2007, as submitted by G.C. Duke Equipment for the Supply and Delivery of Two (2) 10' Rotary Mowers in the amount of $77,000.00, (GST and PST extra) be accepted; and 3. That the total gross purchase cost of $87,780.00 and net purchase cost of $83,160.00 as outlined in Report OES 32-07 of the Director, Operations & Emergency Services, be approved; and 4. That the Council of the City of Pickering authorize the Director, Corporate Services & Treasurer to finance the project from the Parkland Reserve Fund; and 5. Further, that the appropriate officials of the City of Pickering be authorized to give effect thereto. Executive Summary: The purchase of two 10' rotary mowers to replace the City's Unit #732, a 1999 Toro 15' mower was approved in the 2007 Capital Budget. This purchase will improve the delivery of service to the citizens of Pickering. Staff are recommending acceptance of the quotation from the low bidder, G.C. Duke Equipment which meets our specifications. Report DES 3,2-07 June 11, 2007 Subject: Supply and Delivery of 046 Two (2) 10' Rotary Mowers Page 2 Financial Implications: 1. Quotation Amount Q-36-2007' GST PST Subtotal GST Rebate Total (each) $38,500.00 2,310.00 3,080.00 43,890.00 (2,310.00) $41,580.00 ,$83,160.00 Total Purchase (Two Units) 2. Approved Source of Funds Parks CalJ,ital Budoet Item Proiect Code Source of Funds Available Required 2 10' Rotary Mower 5780.0714.6178 Parkland Reserve $120,000.00 $83,160.00 Sustainabili~v Implicatuons: The replacement of this equipment will provide a cost effective method of maintaining a high level of efficiency in service delivery to the citizens of Pickering, and therefore, satisfies the economic lens of sustainability. Background: The replacement of the City Unit #732, a 1999 Taro 15' rotary mower was identified and approved by Council in the 2007 Capital Budget. Supply & Services invit,ed eight (8) vendors to participate in the bidding process of which four (4) have responded. Upon careful examination of all quotations received by Supply & Services, the Municipal Property & Engineering Division recommends the acceptance of the low bid from G.C. Duke Equipment in the amount of $38, 500.00 (PST & GST extra) for each unit resulting in a total purchase of $77,000. This report has been prepared in conjunction with the Manager, Supply & Services who concurs with the foregoing. Report OES 32-07 Subject: Supply and Delivery of Two (2) 10' Rotary Mowers June 11, 2007 Page 3 047 Attachments: 1. Memo from Supply & Services Prepared By: - ra~.l t mlth, Supervisor Flee,\ Operations l\ --,/1 \'.~ \1era Felgemacher C.P.P., CPPO, CPPB, C.P.M., CMM III Manager, Supply & Services Ri hard Holber. , vision Head, unicipal Property & Engineering GS:dw Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council Everett ts Irector Operations & Emergency Services .... ~~~~" - _~ d.-h>, ~ Gillis A. Paterson, Director Corporate Services & Treasurer CORPORATE SERVICES DEPARTMENT I., ~ . 048 MEMORANDUM 1"IEN'f t<_..) REPORl# OES }2-D 7 _L_of+__ ,~~., ~\ -{~t~l [) t~, ~~ ~::1 May 15, 2007 .., '.,np.'7 '\ ~) LlJ~)! To: Richard Holborn Division Head, Municipal Property & Engineering C'\ 1'" ,.~t [) ~::. nr.';\~'V ~~ \:\~~t:.~NE(~~WlEf ""'("\"" (jP,0r~...,1 ~. ~I\\,)\il,.r"~' From: Bob Kuzma . Senior Purchasing Analyst Subject: Quoltation No.(~-36-2007, Supply & Delivery of Two (2) 10' Rotary Mower Closing: Thursday, May 10, 2007 Cluotations have been received for the above project.. Eight (8) companies were invited to participate of whi(~h four (4) have submitted a quotation. Quotations shall be irrevocable for. 60 days after the official closing date and time. Copies of the quotations are attached for your review along with the summary of costs. Each Iilne item provides a space for the vendor to indicate a "Yes, No, Specify" to provide the City wit", information and' details to subjectively review each line item and the sum total of all specifications. Specifications Item 3 states where a manufacturer deviates from the quotation specifications, they must indicate "NO" and then specify the changes. . The acceptance of these deviations relies solely within the discretion of the City. The quotation submitted by G. C. Duke Equipment ltd. in the total amount of $43,890.00 per unit (taxes included) is the low quotation, subject to further evaluation of the equipment's conformance to specification. Please note that the price quoted from Turf Care Products is a combined price fOlr two units. Total Price Total Price per Unit per Unit ' Vendor Amount G.S.T. P.S.T. before after calculation calculation check check G.C. Duke Equipment $3:B,500.00 $2,310.00 $3,080.00 $46,790.00 $43,890.00 . . Hutchinson Farm $40,758.00 $2,445.48 $3,260.64 $46,464.12 $46,464.12 Supply Turf Care Products $81,600.00 $4,896.00 $6,528.00 $93,024.00 $93,024.00 ',' two units Greendale & Utica $4!~,700.00 $2,982.00 $3,976.00 $56,658.00 $56,658.00 Equipment Services Vallance .Equipment Unable to ~ Ltd. bid Summary Q.36.2007 Q-36-2007 Supply & Delivery of Two (2) 10' Rotary Mowers May 15, 2007 Page 2 This award is subject to Council approval. 049 Include in your report to Council: 1. the appropriate account number(s) to which this work is to be charged and the budget amount( s) assigned thereto 2. Treasurer's confirmation of funding 3. related departmental approvals 4. any reason(s) why the low bid of G. C. Duke Equipment is not acceptable, and 5. related comments specific to the project Bidders will be advised of the outcome. Please do not disclose pricing to enquiring bidders. Subject to Council approval, an approved "on-line" requisition will also be required to proceed. . If you require further information or assistance during the evaluation phase of this quotation call, contact me at extension 2131. Ibk Attachments