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HomeMy WebLinkAboutFebruary 5, 2007 Council Meeting Minutes Monday, February 5, 2007 7:30 PM PRESENT: Mayor David Ryan COUNCillORS: D. Dickerson R. Johnson B. Littley B. McLean J. O'Connell D. Pickles ALSO PRESENT: E. Buntsma N. Carroll G. Paterson D. Bentley D. Shields - Director, Operations & Emergency Services - Director, Planning & Development - Director, Corporate Services & Treasurer - City Clerk - Deputy Clerk (I) INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (1)) ADOPTION OF MINUTES Moved by Councillor Dickerson Seconded by Councillor Johnson Regular Council Meeting of January 15, 2007, Special Council Meeting of January 22,2007, Executive Committee Meeting of January 22,2007, in Camera Meetings of January 15, 2007 and January 22,2007. CARRIED (III) DELEGATIONS 1. Regional Chair Roger Anderson Region of Durham Re: Annual Address to the City of Pickerinq Council Meeting Minutes Monday, February 5, 2007 7:30 PM Roger Anderson, Renional Chair for the Regional Municipality of Durham appeared before Council to give his annual address to the City of Pickering. Mr. Anderson stated that 2006 was a very busy but successful year for the Region of Durham and noted that 2007 was brimming with opportunity due to the potential Provincial and Federal elections. He noted accomplishments in the Durham Transit sector, transportation infrastructure and waste management and water and sewer projects. He also noted that conservation would have a Regional focus in 2007. Mr. Anderson stated that Durham municipalities are moving at light speed and that we can be proud of our accomplishments and service to our communities. He stated that he would like to proceed with an issues list for all of Durham Region and noted that we needed to promote our accomplishments and our needs jointly to the senior governments in the pre-budget and pre-election periods and felt that a united front would be more productive. 2. Jeff Wood, 856 Air Cadets Public Affairs Officer 856 Air Cadets Squadron Re: Appreciation/thanks to the City of Pickerinq Jeff Wood and Major Frank Charbonneau appeared before Council to thank the City of Pickering for their generous sponsorship over the years. Major Charbonneau noted that the squad had received Top Squad again this year and that there were over 100 squads in Ontario to choose from. He stated that the Air Cadet Squadron enjoyed contributing their time to many community events and appreciatE3d the City of Pickering's support. 3. Pasquale Malandrino Re: Siqnaqe - Bay Ridqes Plaza Pasquale Malandrino appeared before Council to question what was happening with the signage at the Bay Ridges Plaza. He stated that he felt the signs were too big and did not conform to the sign by-law. He also stated that he felt the signs led people to believe there were no businesses operating out of the plaza. He noted that many businesses were closed or had moved but, there were still a few in operation. Mr. Malandrino requested clarification on what was happening with the signage. Councillor McLean stated that he was willing to meet with Mr. Malandrino to discuss his concerns. Council Meeting Minutes Monday, February 5, 2007 7:30 PM (IVI) CORRESPONDENCE 1. CORR. 06-07 MARTHA A. PETTIT, MANAGER OF LEGISLATIVE SERVICES/DEPUTY CLERK TOWN OF AJAX 65 Harwood Avenue South Aiax. ON L 1 S 2H9 Resolution #25/07 Moved by Councillor McLean Seconded by Councilllor Johnson That CORR. 06-07 from Martha Pettit, Manager of Legislative Services/Deputy Clerk advising that at the Ajax Town Council meeting held on January 22, 2007, the Council of the Town of Ajax adopted a resolution with respect to the approval of Bill 172, the Municipal Amendment Act (Direct election of Durham Regional Council Chair), be received for information. CARRIED ON A RECORDED VOTE YES NO Councillor Johnson Councillor Littley Councillor McLean Mayor Ryan Councillor Dickerson Councillor O'Connell Councillor Pickles 2. CORR. 07-07 LORI RIVIERE, PROJECT MANAGER, PLANNING STAFF LIAISON TO DEAC REGION OF DURHAM PLANNING DEPARTMENT 605 Rossland Road East, 4th Floor Whitby, ON L 1 N 6A3 Resolution #26/07 Moved by Councillor McLean Seconded by CounciHor Johnson Council Meeting Minutes Monday, February 5,2007 7:30 PM That CORR. 07-07 from Lori Riviere, Planning Department, Region of Durham attaching a nomination form for the 2007 Environmental Achievement Awards, to be submitted by March 2nd, 2007 be received for information. CARRIED (V) REPORTS a) Executive Committee Report. #EC 2007-02 1. Chief Administrative Officer, Report CAO 01-07 Highway 401 Pedestrian Bridge Project - Status Update and Proposed 2007 Work ProQram 1. That Report CAO 01-07 of the Chief Administrative Officer concerning the Highway 401 Pedestrian Bridge project be received; 2. That staff be requested to file the Highway 401 Pedestrian Bridge Environmental Study Report with the Ministry of the Environment; 3. That staff be requested to proceed with the proposed 2007 work program for the Highway 401 Pedestrian Bridge project as outlined in this Report; 4. That the appropriate City officials be authorized to seek any necessary approvals and enter into any necessary agreements with the Province, CN Rail, GO-Transit, Pickering Town Centre /20 Vic Management or others as may be required to facilitate the development of this project; 5. That staff be requested to continue working cooperatively with Pickering Town Centre /20 Vic Management on coordinating the design and timing of the bridge and abutting office tower and on marketing and promoting the office tower; 6. That staff be requested to further investigate and report back to Council with respect to the cost of the Highway 401 Pedestrian Bridge, including any potential additional funding opportunities, sources or partners; 7. That the construction of the Highway 401 Pedestrian Bridge be undertaken only in association with the northerly abutting office tower to be constructed by others on the Pickering Town Centre shopping mall site; and, Council Meeting Minutes Monday, February 5, 2007 7:30 PM 8. That a copy of this Report be forwarded to the Ministry of Transportation, the Ministry of Public Infrastructure Renewal, the Region of Durham, C.N. Rail, GO-Transit, Pickering Town Centre / 20 Vie Management, M.P.P Wayne Arthurs, M.P. Dan McTeague and M.P. Mark Holland. 2. Director, Planning & Development, Report PD 02-07 Garthwood Homes Limited, Plan of Subdivison 40M-2023 Final Assumption of Plan of Subdivision 1. That Report PD 02-07 of the Director, Planning & Development regarding the Assumption of Plan 40M-2023, be received; 2. That the highway being Spartan Court within Plan 40M-2023 be assumed for public use; 3. That the services required by the Subdivision Agreement relating to Plan 40M-2023, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance, save and except from Blocks 25, 32 and 33; 4. That the Subdivision Agreement and any amendments thereto relating to Plan 40M-2023 be released and removed from title; 5. That By-law 1416/82 (Places of Amusement) be amended to include the road being Spartan Court within Plan 40M-2023 ; and, 6. That Council enact a by-law to dedicate Block 31, Plan 40M-2023 as public highway. 3. Director, Operations & Emergency Services, Report OES 02-07 No Stopping By-law, Liverpool Road & Sandy Beach Road Amendment to Bv-Iaw 6604/05 1. That Report OES 02-07 of the Director, Operations & Emergency Services regarding a proposed amendment to the municipal Traffic By-law 6604/05 be received; and Council Meeting Minutes Monday, February 5, 2007 7:30 PM 2. That the attached draft by-law be enacted to amend Schedules '1" and '2' to By-law 6604/05 to provide for the regulating of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. 4. Director, Operations & Emergency Services, Report OES 04-07 No Stopping By-law, Pickering Parkway Amendment to By-law 6604/05 1. That Report OES 04-07 of the Director, Operations & Emergency Services regarding a proposed amendment to the municipal Traffic By-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "2" to By- law 6604/05 to provide for the regulation of parking on Highways or parts of Highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. 5. Director, Operations & Emergency Services, Report OES 05-07 Speed Limit By-law, Sideline 16 Amendment to By-law 6604/05 1 . That Report OES 05-07 of the Director, Operations & Emergency Services regarding a proposed amendment to the municipal Traffic By-law 6604/05 be received; and 2. That the attached draft by-law be enacted to amend Schedule "9" to By- law 6604/05 to provide for the regulation of vehicular maximum rates of speeds on Highways or parts of Highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. 6. Director, Operations & Emergency Services, Report OES 08-07 Pesticide Use on Municipal Property Annual Update 1 . That Report OES 08-07 of the Director, Operations & Emergency Services regarding Pesticide Use on Municipal and Private Property be received; 2. That City of Pickering staff continue to review the effectiveness of educational programs pertaining to pesticides and their use and investigate the potential for further development of community awareness and report the results on an annual basis, and Council Meeting Minutes Monday, February 5,2007 7:30 PM 3. That City of Pickering staff continue to investigate and evaluate alternative options to pesticides for pest control on municipal properties, and report the results on an annual basis. 7. Director, Corporate Services & Treasurer, Report CS 08-07 Final Approval for Financing of Council Approved Capital Projects - External BorrowinQ ThrouQh the Issuance of Debentures 1. That Report CS 08-07 of the Director, Corporate Services & Treasurer be received; 2. That the Director, Corporate Services & Treasurer be authorized to: a) undertake long term financing through the issuance of debentures through the Regional Municipality of Durham up to a maximum amount of $2,340,000 for the projects listed on Attachment 1 in the indicated amounts, for the following terms; Terms Amount 5-Year $ 520,000 10-Year 890,000 20-Year 930,000 Total $ 2,340,000 b) undertake the financing of any projects or portions thereof that cannot be accommodated through the foregoing through internal loans or a financial institution offering long term financing under similar terms and conditions; c) finance any capital expenditures currently financed through internal loans, should the need for funds arise, through the Regional Municipality of Durham or through a financial institution; d) make any changes, adjustments, revisions to amounts, terms and conditions or any other actions necessary in order to effect the above directions of Council; 3. That the costs of undertaking the financing, currently estimated at up to approximately $24,000, be charged to the 2007 Current Budget, General Government Loan Repayment; Council Meeting Minutes Monday, February 5, 2007 7:30 PM 4. That the annual repayment costs of principal and interest, amounting to approximately $310,000 be included in the 2007 Current Budget and thereafter until the loan is repaid; 5. That the Director, Corporate Services & Treasurer be directed and authorized to finance any capital projects, the financing for which is not specifically approved by Council, through the issuance of debentures or long term financing arrangements, through the Regional Municipality of Durham, a financial institution, internal loans or whatever means necessary at the discretion of the Treasurer; 6. That the Director, Corporate Services & Treasurer be authorized to engage the services of any individual or firm, legal or otherwise, necessary to assist in the preparation of documentation, completion of an undertaking and any other aspects in regards to the financing of capital projects; 7. That the Director, Corporate Services & Treasurer be authorized to apply any excess proceeds raised to other capital projects for which long-term financing is required, as is permitted under the Municipal Act, 2001; 8. That the attached draft by-laws, providing for the authorization for the issuance of debentures, be enacted; and, 9. That the appropriate officials of the City of Pickering be given authority to give effect thereto. Resolution #27/07 Moved by Councillor Johnson Seconded by Councillor Dickerson That the Report of the Executive Committee EC 2007-02, dated January 22, 2007, be adopted. CARRIED Council Meeting Minutes Monday, February 5,2007 7:30 PM (VI) REPORTS - NEW AND UNIFINISHED BUSINESS a) Follow Up to CAO 02-07, Report of the Chief Administrative Officer Advisory Committee Appointments Resolution #28/07 Moved by Councillor Johnson Seconded by Councillor Littley That the Council appointments for the C.A.V.E. Advisory Committee and Seaton Net Benefits Advisory Committee be referred to the Council Strategy Session scheduled for February 8, 9, 2007. CARRIED (VII) NOTICES OF MOTION 1. Benchmarkinq/Sustainable Pickerinq Resolution #29/07 Moved by Councillor Johnson Seconded by Councillor McLean That the Notice of Motion with respect to Benchmarking/Sustainable Pickering be tabled. MOTION DEFEATED Resolution #30/07 Moved by Councillor O'Connell Seconded by Councillor Dickerson WHEREAS a Benchmarking/Sustainable Pickering committee was endorsed by the Council for the City of Pickering to create, throughout the entire municipal structure, a culture whereby all actions and programs could be evaluated through the consideration of the environmental, social and economic factors; and Council Meeting Minutes Monday, February 5,2007 7:30 PM WHEREAS Council, by appointing three members of Council, provided the necessary leadership dynamics to move this new attitude forward; and WHEREAS through its mandate the City of Pickering has adopted various reports and plans for implementation; and WHEREAS the work of Sustainable Pickering is an ongoing process NOW THEREFORE the Council for the City of Pickering reaffirms its commitment and role of leadership to the goals of sustainability and appoints the following 3 Councillors for this term of Council: Councillor Dickerson Councillor Pickles Councillor O'Connell CARRIED LATER IN THE MEETING (See Following Motion) Resolution # 31/07 Moved by Councillor Littley Seconded by Councillor Johnson That clause 1 and 2 of the main motion be amended as follows: "WHEREAS a Benchmarking/Sustainable Pickering committee was endorsed by the Council for the City of Pickering to create, throughout the entire municipal structure, a culture whereby all actions and programs could be evaluated through a set of measurable and accountable environmental, social and economic standards; WHEREAS Council, will appoint three members of Council and at least 4 or more community and agencies to form an advisory board to provide the necessary leadership dynamics to move this new attitude forward; " MOTION DEFEATED The main motion of Councillor O'Connell and Councillor Dickerson was then put to a vote and CARRIED. Council Meeting Minutes Monday, February 5, 2007 7:30 PM (VIII) BY-LAWS 6724/07 6725/07 6726/07 6727/07 6728/07 6729/07 6730/07 6731/07 6732/07 6733/07 Being a by-law to dedicate that part of Lot 3, Concession 6, Pickering, designated as Part 4, Plan 40R-23226, as public highway (Kinsale Road Being a by-law to exempt Lots 1,2,3 and Blocks 4, 5, 6, 7, 8, 9, 10, 11, 12, 13 and 15, Plan 40M-2339, Pickering, from part lot control. Being a by-law to appoint By-law Enforcement Officers for the purpose of enforcing parking restrictions on private property. Being a by-law to confirm the authorization of the issuance of debentures in the amount of $170,000 for the supply and delivery of a 4 Ton Dump Truck in the City of Pickering. Being a by-law to confirm the authorization of the issuance of debentures in the amount of $240,000 for the supply and delivery of a Street Sweeper project in the City of Pickering. Being a by-law to confirm the authorization of the issuance of debentures in the amount of $110,000 for supply and delivery of a Multipurpose Single Person Refuse Packer in the City of Pickering. Being a by-law to confirm the authorization of the issuance of debentures in the amount of $175,000 for the supply and delivery of a 4 Ton Dump Truck in the City of Pickering. Being a by-law to confirm the authorization of the issuance of debentures in the amount of $715,000 for the Sandy Beach Road Bridge Replacement and Road Reconstruction project in the City of Pickering. Being a by-law to confirm the authorization of the issuance of debentures in the amount of $930,000 for the Addition to Fire Services Division Headquarters project in the City of Pickering. Being a by-law to amend By-law 6604/05 providing for the regulating of parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. Council Meeting Minutes Monday, February 5, 2007 7:30 PM 6734/07 Being a by-law to amend By-law 6604/05 providing for the regulating or parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. 6735/07 Being a by-law to amend By-law 6604/05 to provide for the regulation of vehicular maximum rates of speeds on Highways or parts of Highways under the jurisdiction of the Corporation of the City of Pickering and on private and municipal property. 6736/07 Being a by-law to dedicate Block 31, Plan 40M-2023, Pickering as public highway. THIRD READING: Councillor Pickles, seconded by Councillor O'Connell, moved that By-law Numbers 6724/07 through 6736/07 be adopted and the said by-laws be now read a third time and PASSED and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED (IX) OTHER BUSINESS 1. The Chief Administrative Officer was provided direction on the following: a) Councillor Pickles informed Council that he would be giving a notice of motion at the February 19, 2007 meeting of Council with regards to accessible parking spots. b) Councillor O'Connell requested a report from staff regarding the Sheppard "sidewalk" installation initiative. Councillor O'Connell requested information on what had been done to date, what still needs to be done, the associated costs, timelines, could the work be phased and what is the most logical order of phasing, are there any grants or Regional funds available for the project and whether the sidewalk work could be phased as a separate project without urbanizing the road. Council Meeting Minutes Monday, February 5, 2007 7:30 PM (X) CONFIDENTIAL MATTERS In Camera Meetinq of Council In accordance with the In Camera provisions of the Municipal Act, a meeting was held prior to the regularly scheduled meeting. Refer to the In Camera minutes for further information. Resolution #32/07 Moved by Councillor Johnson Seconded by Councillor Littley a) Appointments to the Heritaqe Pickerinq Advisory Committee That the following persons are appointed thereto for a term to expire on November 30, 2008: Theresa Lynn Abernethy Karen Lynne Emmink Shawna Foxton Pamela Ann Fuselli Jim Simpson Arthur Zimmerman; and That Councillor Johnson be appointed the interim Chair of the Heritage Pickering Advisory Committee. CARRIED (XI) CONFIRMATION BY-LAW By-law Number 6737/06 Councillor Johnson, seconded by Councillor Dickerson, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its In Camera and Regular Meeting of February 5,2007. CARRIED Council Meeting Minutes Monday, February 5, 2007 7:30 PM (XII) ADJOURNMENT The meeting adjourned at 9:35pm. MAYO DATED this 5th day of February, 2007 ) ~\t) DEBIA.BENTLEY CITY CLERK