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Home My WebLink AboutCAO 02-07 Ciilf (J~ Resolution #11-07 Dated January 15, 2007 REPORT TO COUNCIL 073 Report Number: CAO 02-07 Date: January 15, 2007 From: Thomas J. Quinn Chief Administrative Officer Subject: Establishment of Various Advisory Committees; - Council Direction Decembe!r 14, 2006 - File: A-2144 Recommendation: 1. That Report CAO 02-07 of the Chief Administrative Officer be received; 2. That Communities Against Violence Everywhere (CAVE) Advisory Committee be established as a formal advisory committee of Council as outlined in this report; 3. That the Seaton Net Benefits Advisory Committee be established as a formal advisory committee of Council as outlined in this report; 4. That the City Clerk be directed to advertise for the citizen appointments for the above noted advisory committees, as required. Executive Summary: At the Special Meeting of Council held on December 14, 2006 for the purpose of appointing various members of the community to advisory committees, the Chief Administrative Officer, in conjunction with the City Clerk was requested to report back on the formal establishment of Communities Against Violence Everywhere (CAVE), Seaton Working Group and Benchmarking Standards as advisory committees. A further request at the December 14, 2006 related to Heritage Pickering Advisory Committee. This matter was referred back. to staff to review and report back at an "In Camera" session due to containing personal information. Financial Implications: There are no 'Financial implications associated with the establishment of the advisory committees. Report CAD 02-07 January 15, 2007 Subject: Advisory Committees Page 2 "( . Gl Sustainability Implications: In order to provide for a sustainable community, public participation, along with private partnerships are encouraged. The creation and involvement of committees to garner public response and input to matters of ongoing concern is paramount to a sustainable, viable community. Background: Under the Municipal Act, municipalities can authorize the creation of various advisory committees to assist Council on specific matters. All advisory committees are established and appointed by resolution of Council. Their purpose is to advise Council by providing recommendations on specialized issues, on a policy and/or operational level, as set out in a mandate and Council approved work plans for each advisory committee. Advisory committee members are appointed by resolution of Council and serve at the pleasure of Council for a specified term, where statutory authority does not state otherwise. The Mayor will remain as ex-officio of all committees of Council. Further to the resolution and direction of Council, staff were requested to prepare the necessary report for the establishment of advisory committees' associated with CAVE, Seaton and Benchmarking. It should also be noted that staff will be presenting further advisory committees' for consideration by Council in the future on such matters as Communities in Bloom. With respect to Benchmarking, the working group that was established previously, was created for the purpose of developing standards that ensure sustainability through measures that promote development initiatives that are environmentally sustainable, financially sustainable and less dependent on traditional energy methods, and which will take into consideration the diverse needs of our existing and future residents. The Division Head, Projects and Policy and the~ Director, Planning & Development are not recommending the formal creation of this committee at this time as explained further in part c) of this report. Therefore, it is recommended that the following advisory committees be established at this time: a) Communities Aqainst Violence Evervwhere (CAVE) Advisory Committee At the November 7,2005 meeting of Council, Councillor Brenner presented a DVD from the group UMDVE on violence and youth. He noted that Pickering Council was committed to stopping violence in the City and stated that a new group had been created by members of Council called CAVE - Communities Against Violence Everywhere. He noted that Councillor Dickerson was the Chair of the new group and Councillor Ashe and McLean were taking a leadership role in a forum that they were putting together. CORP0227-07/01 revised Report CAO 02-07 January 15, 2007 Subject: Advisory Committees Page 3 f\ 1"'7 ,.- I..: d Since that time, CAVE has been very active and established itself within the community, therefore, as per Council resolution, the Committee is to be formalized for this term of Council. At the present time, CAVE meets monthly at the Civic Complex from January to June and from September to December. There is no remuneration paid to the members of this Committee. It is recommended that the mandate and composition of the CAVE Advisory Committee be as follows: Mandate: To identify core issues based on compiled data to produce/support initiatives that foster empowerment and preventative measures. Membership: The Committee will be comprised of ten members, being three elected representatives and 7 members of the community at large, of which will be appointed by Council at a later date. b) Seaton Net Benefits Advisory Committee The proposed Seaton Net Benefits Advisory Committee was originally established as a working group through a Notice of Motion on June 27, 2005. The working group established was comprised of all landowners who shall be involved in the development of Seaton, three members of Council (one representing each Ward) and three administrative staff, including the Chief Administrative Officer. Since that time, the working group has been meeting regularlly and as per Council resolution, is to be formalized into an advisory committee of Council. The working group meets on a regular basis and there is no remuneration paid to members of this Committee. It is recommended that the mandate and composition of the Seaton Net Benefits Advisory Committee be as follows: Mandate: To negotiate the net community benefit to the City of Pickering and its residents, and to report to Council as required on its findings for deliberation, consensus and ratification. Membership: The Committee will be comprised of representatives from the three developers of Seaton (Mattamy Homes, ME~trus Developments, Lebovic Homes), three members of Council (one representing each Ward) and three senior administrative staff members, including the Chief Administrative Officer. c) Benchmarkinq Standards Benchmarking Standards was originally established as a working group through a Notice of Motion on September 19, 2005. The working group established was comprised of three members of Council (one representing each Ward), the Director, Planning & Development and the Division Head, Corporate Projects & Policy. The purpose of the working group was to develop a consultation process to establish CORP0227-07/01 revised Report CAG 02-07 January 15, 2007 Subject: Advisory Committees 07 i) Page 4 standards that ensure sustainability through measures that promote development initiatives that are environmentally sustainable, financially sustainable, and less dependent on traditional energy methods and which will take into consideration the diverse needs of our existing and future resiidents. It is being recommended that a Benchmarking Standards Advisory Committee not be established at this time, and in turn, it be replaced with a Sustainable Pickering Advisory Committee. The Sustainable Pickering Advisory Committee would be established at a later date, pending a further report from staff on the matter. It should further be noted that at the January 8, 2007 meeting of the Executive Committee, Councillor O'Connell advised that she would be bringing forth a Notice of Motion at the February 5, 2007 meeting of Council with respect to the establishment and appointment of a Benchmarking and Sustainable Pickering Advisory Committee. Staff will be able to formulate a report and proposed structure, pending the direction within the Notice of Motion. Summary Upon approval of this report, nominations will be accepted for the elected representatives to sit on CAVE Advisory Committee and Seaton Net Benefits Advisory Committee. Each Committee will have a designated Department Head, in accordance with the guidelines by which advisory committees operate. Prepared By: Approved I Endorsed By: ~...........", "./ j ~~~~ Oebi A. Bentley City Clerk -p;rollfas J. Qu' Chief Administrative Officer DB:lb Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council ? ..._" .. \ ./ ./ CORP0227-07/01 revised ~