HomeMy WebLinkAboutOES 36-06
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REPORT TO
EXECUTIVE COMMITTEE
Report Number: OES 36-06
Date: September 25, 2006
From:
Everett Buntsma
Director, Operations & Emergency Services
Subject:
Supply and Delivery of Street Sweeper
- Q-41-2006/Q-41 A-2006
- File: A-2130
Recommendation:
1. That Report OES 36-2006 of the Director, Operations & Emergency Services regarding
the supply and delivery of a Street Sweeper be received;
2. That Quotation No. Q-41-2006 submitted by Joe Johnson Equipment for the supply and
delivery of an Elgin Eagle Waterless Street Sweeper Factory Stock Demonstration Unit
Serial No. FW-2303-D in the amount of $240,500.00 (GST, PST extra) be accepted;
3. That the total gross purchase cost $274,170.00 and a net purchase cost of
$259,740.00 be approved;
4. That Council authorize the Director, Corporate Services & Treasurer to finance the
project as follows:
a) the sum of $240,000.00 to be financed by the issue of debentures through the
Regional Municipality of Durham, over a period not exceeding five years, at a
rate to be determined;
(b) the balance amount of $19,740.00 to be funded from the general savings
realized per project code - 5320-0607-6178 - Tiger Mower and 5320-0608-6178
- Hot Box, both paid from property taxes
(c) the annual repayment charges in the amount of approximately $55,600 be
included in the annual Current Budget for the City of Pickering commencing in
2007, continuing thereafter until the loan is repaid, and any financing cost to be
paid out of the Current Budget
d) the Director, Corporate Services & Treasurer has updated the City's 2006
Annual Repayment Limit and certified that this loan and the repayment thereof
falls within the City's Annual Repayment Limit for debt and financial obligations,
as established by the Province for municipalities in Ontario, and would not cause
the City to exceed the updated Limit, and therefore, Ontario Municipal Board
approval was not required prior to City Council's authorization;
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Report DES 36-06
Date: September 25, 2006
Subject: Supply & Delivery of Street Sweeper
0-41-2006/0-41 A-2006
Page 2
e) the Treasurer is authorized to take any actions necessary in order to effect the
foregoing; and
5. That the appropriate City of Pickering officials be authorized to take necessary action to
give effect thereto.
Executive Summary: The City of Pickering utilizes one street sweeper that is used
seasonally to provide all municipal street sweeping services. The current unit is a 1995 model
year and a replacement for this unit was approved in the 2006 Capital budget. Upon
completion of a thorough market analysis and demonstrations of all current street sweepers
models and street sweeping technologies, the field was reduced to two units that would meet
the City's requirements. Two vendors were invited to bid and two bids were received. The unit
that best meets the City's requirements is being recommended. In that this unit operates
virtually dust free and removes an extremely fine level of particulate from the roadway, which
would otherwise find its way into the watercourse, the unit that is recommended supports the
City's commitment to a sustainable community and its commitment to stormwater quality
control and the regeneration and rehabilitation of Frenchman's Bay.
Financial Implications:
1.
OUOT A TION AMOUNT
0-41-2006
GST
PST
Sub-Total
GST Rebate
Total
$240,500.00
14,430.00
19.240.00
274,170.00
(14,430.00)
$259,740.00
2.
APPROVED SOURCE OF FUNDS
Roads Capital Budget
Item
Proiect Code
Source of Funds
Available
Required
FUNDS AVAILABLE
$240.000.00 $259,740.00
15,000.00
4,740.00
$259,740.00 $259,740.00
Street Sweeper 5320.0604.6178 5..Year Debt
5320-0607-6178 Paid from Prop. Taxes
5320.0608-6178 Paid from Prop. Taxes
CORP0227-07/01 revised
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Report DES 36-06
Date: September 25, 2006
Subject: Supply & Delivery of Street Sweeper
Q-41-2006/Q-41 A-2006
Page 3
The Director, Corporate Services & Treasurer has reviewed the budgetary implications and the
financing of the expenditures contained in this report and concurs.
Background: The purchase of a Street Sweeper was approved by Council in the 2006
Capital Budget. Due to the diversity of street sweeper technology and associated pricing,
Supply & Services in conjunction with Fleet Operations formed a committee to evaluate
current street sweepers and street sweeper technologies. An evaluation rating system was
established to determine which street sweeper and street sweeper technology would provide
the best overall and long-term service to the City of Pickering.
The following street sweeping technologies were evaluated:
. Mechanical Street Sweeper - utilizes main broom and brushes to sweep debris onto a
conveyer.
. Pure Vacuum Street Sweeper -- utilizes main broom and brushes to direct debris to a
vacuum pick up system.
. Regenerative Air Street Sweeper - utilizes high pressure air blast to blow debris off
roadway into a high pressure vacuum system
Representatives of the following sweeper manufacturers were requested to provide equipment
demonstration:
. Elgin Eagle Waterless Mechanical Street Sweeper
. Elgin Whirlwind Pure Vacuum Street Sweeper
. Tymco Model DST -6 Regenerative Air Street Sweeper
. Schwarze ABOOO Regenerative Air Street Sweeper
. Schwarze M6000 Mechanical Street Sweeper
The committee unanimously agreed on the final evaluation ratings and a summary is attached
with the memo from Supply & Services. From the information gathered by the demonstrations
of these units, the committee has identified three integral street sweeper components that
must be included in the sweeper design, to provide the City with effective and efficient street
sweeping.
These components are:
1. Air Quality Management District (AQMD) Rule 1186 Certified PM-10 Efficient
California's South Coast Air Quality Management District has certified certain street
sweepers to be efficient and capable of removing PM-10 from the roadway and from within
pavement cracks and irregularities, without allowing this fine particulate to be strewn into
the atmosphere during the sweeping or off-loading functions.
PM-10's are 10 micron or smaller particulate matter that contains heavy metals and non-
point source pollutants, which can be conveyed by stormwater runoff to creeks and
streams.
CORP0227-07/01 revised
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Report OES 36-06
Date: September 25, 2006
Subject: Supply & Delivery of Street Sweeper
Q-41-2006/Q-41 A-2006
Page 4
2. High Dump Hopper
The hopper can be raised to off-load directly into a dump truck so as eliminate the need for
the sweeper to leave the sweep site to travel to the dumpsite to unload.
3. Dry Sweeping Capability
Must be able to efficiently dry sweep, while effectively controlling dust including PM-10
particulate, to permit a 12-month street sweeping operation.
After completing the evaluations based on each unit demonstration, the committee reduced
the choice to two street sweepers that fulfilled all requirements.
. Elgin Eagle Waterless Mechanical Street Sweeper
. Schwarze A8000 Regenerative Air Street Sweeper
Each of the above units utilizes different sweeping technologies, therefore, two formal
quotations, Q-41-2006 and Q-41A-2006 were issued based on the specific make and model
stated, including standard options required. Bidders were asked to include pricing on
demonstrator units if available.
The following two Ontario distributors were invited to submit a formal quotation:
. Joe Johnson Equipment Inc. - Elgin Eagle Waterless Mechanical Street Sweeper
. Amaco Construction Equipment Inc. - Schwarze A8000 Regenerative Air Street
Sweeper
A summary from Supply & Services is attached.
Quotation Evaluation - Elgin Eagle Waterless Mechanical Street Sweeper
Joe Johnson EQuipment Inc.
Joe Johnson Equipment Inc. has submitted pricing on one (1) new machine and four (4)
demonstration machines. The quotation submitted for a factory in-stock demonstrator
machine, Q-41-2006 Demonstrator Unit 0, in the amount of $240,500.00 (PST, GST extra)
has been deemed best value. This machine is being offered at a saving of $3,500.00
compared to their bid on a new built unit machine and includes a full factory warranty and
delivery within two weeks of the placement of an order. This machine has been used for
demonstration purposes but has not been put into active service and is virtually new.
The Elgin Eagle Waterless Mechanical Street Sweeper scored the highest point evaluation
based on demonstration performance and complies with all aspects of the City's requirements
for effective and efficient street sweeping. The Elgin Eagle Waterless Mechanical Sweeper
provides excellent sweeping performance with exceptional dust control and since this unit will
sweep effectively without requiring water, it can be utilized late into the fall and during the
winter months, which will significantly reduce the time spent on spring cleanup. Its mechanical
sweeping action combined with a dust control vacuum system out performed all other
demonstrated units with sweeping speed, picking up heavy wet mud and sand while also
CORP0227-07/01 revised
Report OES 36-06
Date: September 25, 2006
04i
Subject: Supply & Delivery of Street Sweeper
0-41-2006/0-41 A-2006
Page 5
providing satisfactory pick up of PM 10 fine particulate. This machine is able to provide all of
the City's sweeping requirements and it's compliance with AOMD certification for control of
PM10 fine particulates, and augments the City's commitment for a sustainable community and
best management practices for stormwater quality control. Although the cost of this sweeper
exceeds the 2006 Roads Capital Budget allocation by an amount of $19,740.00, the Treasurer
has confirmed this amount of could be funded from the savings realized in the projects
identified in the Financial Implications.
Joe Johnson Equipment Inc. is aware of our interest in this machine, but availability is not
guaranteed. Therefore, the sooner Council approval is received and the order placed, the
better the chance of the City receiving delivery.
Quotation Evaluation - Schwarze A8000 Reaenerative Air Street Sweeper
Amaco Construction Equipment Inc.
Amaco Construction Equipment Inc. has submitted pricing on one (1) new machine and three
(3) demonstration machines. The Schwarze A8000 Regenerative Air Street Sweeper scored
the second highest point evaluation based on demonstration performance and complies with
all aspects of the City's requirements for street sweeping. Even though Amaco Construction
Equipment Inc. has submitted the lowest quotation - Q-41A-2006 Demonstration Unit A, in the
amount of $192,078.00 (PST, GST extra), the City may not be satisfied with the overall
performance of a regenerative air sweeper. The Schwarze A8000 Regenerative Air Street
Sweeper can provide municipal street sweeping, but the sweeping action is much slower due
to the slow travel speed required for a vacuum system to effectively pick up heavy materials
such as sand and mud. The vacuum system must also maintain a positive seal on the
roadway in order to provide the adequate suction required to pick up material. Where the
municipal roadways are broken, uneven or bumpy, the vacuum seal may be lost and large
areas of the roadway may not be swept or may require numerous passes. This unit could be
used in conjunction with a mechanical sweeper to provide a complete municipal street
sweeping service, but may not perform adequately as a stand-alone unit and is therefore not
recommended. This machine is only recommended if budget over-expenditure is not
approved for the purchase of the Elgin Eagle Waterless Street Sweeper.
Upon careful examination of the results of the committee's evaluation based on equipment
demonstrations and the quotations received by Supply & Services, the Municipal Property &
Engineering Division recommends the acceptance of the bid from Joe Johnson Equipment in
the amount of $240,500.00 (GST, PST extra) and that a total net purchase cost of
$259,740.00 be approved. This report has been prepared in conjunction with the Manager,
Supply & Services who concurs with the foregoing.
CORP0227-07/01 revised
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Report OES 36-06
Date: September 25, 2006
Subject: Supply & Delivery of Street Sweeper
0-41-2006/0-41 A-2006
Page 6
Attachments:
1. Supply & Services Memorandum
Prepared By:
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Vera Felgemacher
Manager, Supply & Services
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'-Gillis . Paterson
Director, Corporate Services & Treasurer
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Attachments
Copy: Chief Administrative Officer
Recommended for the consideration of
Pickering Cit Co
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CORP0227-07/01 revised
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CORPORATE SERVICES DEPARTMENT
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MEMORANDUM
September 15, 2006
To:
Richard Holborn
Division Head, Municipal Property & Engineering
From:
Bob Kuzma
Senior Purchasing Analyst
Subject:
Quotation No. Q-41-2006, Supply & Delivery of One (1)- Elgin Eagle Waterless
Street Sweeper - Closing - Friday, Sept. 8, 2006
Quotation No. Q-41 A-2006, Supply & Delivery of One (1)- Schwarze - A-8000
Regenerative Air Street Sweeper - Closing Tuesday, September 12, 2006
Quotations have been received for the above project. Two (2) companies were invited to
participate and two (2) have responded. Quotations shall be irrevocable for 60 days after the
official closing date and time.
Due to the diversity of street sweeper technology and associated pricing, Supply & Services in
conjunction with Fleet Operations formed a committee to evaluate current street sweepers and
street sweeper technologies.
The following street sweeping technologies were evaluated:
· Mechanical Street Sweeper - utilizes main broom and brushes to sweep debris onto a
conveyer.
. Pure Vacuum Street Sweeper - utilizes main broom and brushes to direct debris to a
vacuum pick up system.
· Regenerative Air Street Sweeper - utilizes high pressure air blast to blow debris off
roadway into a high pressure vacuum system
Representatives of the following sweeper manufacturers were requested to provide equipment
demonstration:
· Elgin Eagle Waterless Mechanical Street Sweeper
. Elgin Whirlwind Pure Vacuum Street Sweeper
· Tymco Model DST -6 Regenerative Air Street Sweeper
· Schwarze A8000 Regenerative Air Street Sweeper
· Schwarze M6000 Mechanical Street Sweeper
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Q-41-2006/Q-41A-2006, Supply & Delivery ot
One (1) Street Sweeper
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September 15, 2005
Page 2
The committee evaluated each street sweeper to assess the cab and chassis, sweeping system
performance and after sale support. An evaluation rating system was established to determine
which street sweeper and street sweeper technology would provide the best overall and long-
term service to the City of Pickering. The committee unanimously agreed on the final evaluation
ratings and the summary is attached. From the information gathered by the demonstrations of
these units, the committee has identified three integral street sweeper components to provide
the City with effective and efficient street sweeping. These components are:
1. AQMD Rule 1186 Certified PM-10 Efficient
California's South Coast Air Quality Management District has certified certain street
sweepers to be efficient and capable of removing PM-10 from the roadway and from within
pavement cracks and irregularities, without allowing the this fine particulate to be strewn into
the atmosphere during the sweeping or off-loading functions.
PM-10's are 10 micron or smaller particulate matter that contains heavy metals and non-
point source pollutants, which are added to the storm-water runoff stream.
2. High Dump Hopper
Hopper can be raised to off-load directly into a dump truck so as eliminate the need for the
sweeper to leave the sweep site to travel to the dumpsite to unload.
3. Dry Sweeping Capability
Must be able to efficiently dry sweep, while effectively controlling dust including PM-10
particulate, to permit a 12-month street sweeping operation.
After completing the evaluations based on the unit demonstrations and the established integral
components, the committee reduced the choice to two street sweepers that fulfilled all
requirements.
1. Elgin Eagle Waterless Mechanical Street Sweeper
2. Schwarze ABOOD Regenerative Air Street Sweeper
Each of the above units utilize different sweeping technologies, a formal quotation based on the
specific make and model demonstrated, including standard options required was requested.
Bidders were asked to include pricing on demonstrator units if available.
Copies of the quotations are attached for your review along with the summary of costs.
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Q-41-2006/Q-41A-2006, Supply & Delivery ot-._.3"
One (1) Street Sweeper
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Vendor Amount G.S.T. P.S.T. Total
Joe Johnson Ltd. New $246,700.00 $14,802.00 19,736.00 $281,238.00
Joe Johnson Ltd. Demo A $225,850.00 $13,551.00 $18,068.00 $257,469.00
Joe Johnson Ltd. Demo B $239,950.00 $14,397.00 $19,196.00 $273,543.00
Joe Johnson Ltd. Demo C $236,312.00 $14,178.72 $18,904.96 $269,395.68
Joe Johnson Ltd. Demo D $240,500.00 $14,430.00 $19,240.00 $274,170.00
Summary
Q-41-2006
Amaco Equipment New $193,748.00 $11,624.88 $15,499.84 $220,872.72
Amaco Equipment Demo A $192,078.00 $11,524.68 $15,366.24 $218,968.92
Amaco Equipment Demo B $200,106.00 $12,006.36 $16,008.48 $228,120.84
Amaco Equipment Demo C $200,785.00 $12,047.10 $16,062.80 $228,894.90
Summary
Q-41 A-2006
In accordance with Purchasing Policy Item 04.05 revised, an award exceeding $81,000 is
subject to Council approval.
Include in your report to Council:
1. the appropriate account number(s) to which this work is to be charged and
the budget amount(s) assigned thereto
2. Treasurer's confirmation of funding
3. related departmental approvals
4. any reason(s) why the low bid of Amaco Equipment in the amount of
$192,078.00 (taxes extra) is not acceptable, and
5. related comments specific to the project
Bidders will be advised of the outcome. Please do not disclose pricing to enquiring bidders.
Subject to Council approval, an approved "on-line" requisition will also be required to proceed.
If you require further information or assistance during the evaluation phase of this quotation
call, contact me at extension 2131.
/bk
Attachments