HomeMy WebLinkAboutOES 35-06
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REPORT TO
EXECUTIVE COMMITTEE
Report Number: OES 35-06
Date: September 25,2006
From:
Everett Buntsma
Director, Operations & Emergency Services
Subject:
Tender T-5-2006 -Concrete Sidewalk Installations
- Various Locations
File: A-2130
Recommendation:
1. That Report OES 35-06 of the Director, Operations & Emergency Services
regarding the installation of concrete sidewalks in various locations in the City of
Pickering be received;
2. That Tender T-5-2006, as submitted by Trisan Construction for concrete sidewalk
installations at various locations in the City of Pickering in the amount of
$236,975.52 (GST included) be accepted;
3. That the total gross project cost of $263,475.52 and a net project cost of
$248,561.81 (GST excluded), including the tender amount and other project
costs as outlined in Report OES 35-06 of the Director, Operations & Emergency
Services be approved;
4. That $248,561.81 be financE~d from Development Charges Reserve Fund
($119,794.79), City Share - DC Reserve ($123,855.43) and Property Taxes
($4,911.39) and the Director, Corporate Services & Treasurer be authorized to
transfer these funds; and
5. Further, that the appropriate officials of the City of Pickering be authorized to take
the necessary actions to give effect thereto.
Executive Summary: As part of the 2006 Capital Budget, concrete sidewalk
installations for Kingston Road and Bayly Street, were identified as construction
projects. As part of the External Subdivision Budget, a concrete sidewalk installation
was identified for Kingston Road from Rosebank Road to the west limit of the City and
on Bayly Street from Brock Road to the Pickering Go Station. In 2005 the Rosebank
Road CN Bridge was completed with the exception of a small piece of sidewalk which is
also included in this tender. There is also a small infill section of sidewalk that needs to
be constructed on Whites Road north of Finch Avenue. Tender T-5-2006 was issued
on August 29, 2006 and closed on September 13, 2006 with seven bidders responding.
The total gross project cost is estimated to be $263,475.62 for an estimated net cost to
the City of $248,561.81 (net of GST rebate). Staff have been directed to report to
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Report CS 35-06
Date: September 25,2006
Subject: Tender T-5-2006 -Concrete Sidewalk Installations
- Various Locations
Page 2
Council on the results of the tender and financing in order to proceed with this project in
a timely manner.
Financial Implications:
1.
TENDERED AMOUNT
Tender T -5-2006
GST
Sub Total
GST Rebate
Total
$223,561.81
13,413.71
236,975.52
(13,413.71 )
$223,561.81
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Report CS 35-06
Date: September 25, 2006
Subject: Tender T-5-2006 -Concrete Sidewalk Installations
- Various Locations
Page 3
2.
APPROVED SOURCE OF FUNDS
2006 External Subdivision - Sidewalks, 2004 External Subdivision - Roads (Carryover),
and 2003 Sidewalks (Carryover)
Location Account Proiect Source of Funds Available Required
Code
Kingston Road 5321.0602.6250 City Share - DC $55,550.00 51,569.13
Reserve Projects
DC Reserve Fund - 55.550.00 51.569.13
Street Light & $111,100.00 $103,138.26
Sidewalks
Bayly Street! 5321.0604.6250 City Share - DC 45,000.00 34,421.74
Brock Road I~eserve Projects
DC Reserve Funds - 45.000.00 34,421.74
Street Lig hts & $90,000.00 68,843.48
Sidewalks
Bayly 5321.0605.6250 City Share - DC 40,000.00 31,773.91
St./Alliance Reserve Projects
DC Reserve Funds - 40.000.00 31.773.91
Street Lights & $80,000.00 $63,547.82
Sidewalks
Whites Road 5323.0301.6250 Property Taxes $4,911.39 $4,911.39
Rosebank Road 5321.0402.6250 City Share - DC Res. 7,717.50 6,090.65
DC Res. Fund - Roads 2.572.50 2.030.21
$10,290.00 $8,120.86
IFUNDS AVAILABLE $296,301.39 $248,561.81
Report CS 35-06
Date: September 25,2006
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Subject: Tender T-5-2006 -Concrete Sidewalk Installations
- Various Locations
Page 4
3.
ESTIMATED PROJECT COSTING SUMMARY
T-5-2006 - Concrete Sidewalk Installations
Kingston Road
Bayly Street
Whites Road
Rosebank Road
Sub-Total
$90,638.27
119,891.33
4,911.35
8,120.86
$223,561.81
Associated Costs
Materials Testing
Miscellaneous Costs
Project Contingency
2,500.00
2,500.00
20,000.00
25,000.00
Total
GST
Total Gross Project Cost
GST Rebate
Total Net Project Cost
$248,561.81
14,913.71
263,475.52
(14,913.71)
248,561.81
4.
Project Cost under (over) Approved Funds
$47,739.581
The Director, Corporate Services & Treasurer has reviewed the budgetary implications
and the financing of the expenditures contained in this report and concurs.
Background: Bids for tender '-'.5-2006 were received on Wednesday, September
13, 2006. Seven (7) companies submitted a bid at the time of closing. The low bidder
Trisan Construction has done similar work with the City on Tender-12-2005 Concrete
Sidewalk Installations and is deemed acceptable by the Supervisor, Engineering &
Capital Works. The Health & Safety Policy and the Cost & Frequency Report issued by
Workplace Safety & Insurance Board (WSIB) for Trisan Construction will be reviewed
by the (Acting) Coordinator, Safety & Employee Development, expected to be
completed prior to this Report being considered by Committee & Council.
Upon careful examination of all tendE~rs and relevant documents received and pending,
the Operations & Emergency Services Department, Municipal Property & Engineering
Division recommends the acceptance of the low bid Tender T-5-2006 submitted by
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Report CS 35-06
Date: September 25, 2006
Subject: Tender T-5-2006 -Concrete Sidewalk Installations
- Various Locations
Page 5
Trisan Construction in the amount of $236,975.52 (GST included), and that the total net
project cost of $248,561.81 (GST excluded) be approved.
This report has been prepared in conjunction with the Manager Supply & Services who
concurs with the foregoing.
Attachments:
1 . Location Maps
2. Supply & Services Memorandum
Everett Bunts a
Director, Operations & Emergency Services
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ve~ A. . elgemacher
Manager, Supply & Services
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Gillis A. Paterson
Director, Corporate Services & Treasurer
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Attachments
Copy: Chief Administrative Officer
Recommended for the consideration of
Pickering Ci y Council .;'('
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MUNICIPAL PROPERTY & ENGINEERING
Attachment For Tender T -5-2006
Bayly Street
LOCATION MAP
PROPOSED CONSTRUCTION INCLUDES:
Installation of concrete and asphalt sidewalks along both northern and
southern boulevards from Broclk Road to the Go Transit Station entrance
(where no current sidewalk exists).
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MUNICIPAL PROPERTY & ENGINEERING
Attachment For Tender T -5-2006
Kingston Road
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LOCATION MAP
PROPOSED CONSTRUCTION INCLUDES:
Installation of concrete sidewall< along the southern boulevard from
Rosebank Road to the Rouge Valley bridge.
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MUNICIPAL PROPERTY & ENGINEERING
Attachment For Tender T -5-2006
ROSEBANK ROAD & WHITES ROAD
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PROPOSED CONSTRUCTION INCLUDES:
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Installation of concrete sidewalk, asphalt apron and sod restoration along the
western boulevard.
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CORPORATE SERVICES DEPARTMENT
MEMORANDUM
September 13, 2006
To: Richard Holborn
Division Head
Municipal Property & Engineering
Darrell Selsky .1
Supervisor, Engineerin~1 & Capital Works
From: Vera A. Felgemacher
Manager, Supply & Services
Subject: Tender No. T-5-2006
Tender for Sidewalk Installations
Kingston Rd., Bayly St., VVhites Rd. & Rosebank Rd.
CLOSING: Wednesday, September 13, 2006, before 2:00 pm
Tenders have been received for the above project. A total of 10 companies were
invited to participate of which 12 companies picked up tendering packages for a
non-refundable fee of $75.00 per set. Seven (7) bidders responded and
submitted a tender for this project.
An advertisement was placed in the Daily Commercial News, News Advertiser
and on the City's Website. A copy of the Record of Tenders Opened and
Checked used at the public tender opening is attached. Tenders shall be
irrevocable for 60 days after the official closing date and time.
Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking
tendered unit prices and extensions; unit prices shall govern and extensions will
be corrected accordingly, which has been done.
All deposits other than the low three bidders may be returned to the applicable
bidders as provided for by Purchasing Procedure No. PUR 010-001, Item
10.03(w). Therefore, the tenders of the low three (3) bidders are attached for
review.
Richard Holborn
Darrell Selsky
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Summary
(PST included, GST included)
Bidder Total Tendered After Calculation
Amount $ Check $
614128 Ontario Ltd. ola Trisan Construction 236,975.20 236,975.52
BenninQton Construction Ltd. 249,487.01 249,487.01
Lincoln Pavinq and ContractinQ Limited 267,496.30 267,496.30
Aloia Bros. Concrete Contractors Ltd. 311,316.70 311,316.70
Serve Construction Ltd. 315,393.99 315,394.52
Fernview Construction Limited 376,602.63 376,602.63
Pencon Construction of Canada Corp. 447,208.70 447,208.70
Pursuant to Information to Bidders Item 22, the following are being requested of the low
bidder for your review during the evaluation stage of this tender call:
(a) a copy of the Health and Safety Policy to be used on this project;
(b) a copy of the current Cost and Frequency Report issued by Workplace Safety &
Insurance Board (in lieu of the Cost and Frequency document, a copy of the
current CAD 7, NEER, or MAP reports may be submitted);
(c) a copy of the current Certificate of Clearance issued by Workplace Safety &
Insurance Board;
(d) the City's certificate of insurance shall be completed by the bidder's agent, broker
or insurer;
Please review the copies of the bids. Include the following items in your Report to
Council:
(a)if items (a) through (f) noted above, are acceptable to the Safety & Training Co-
ordinator;
(b) any past work experience 614128 Ontario Ltd. o/a Trisan Construction including
work location;
(c) without past work experience, if reference information is acceptable;
(d) the appropriate account number(s) to which this work is to be charged;
(e) the budget amount(s) assigned thereto;
(f) Treasurer's confirmation of funding;
(g) related departmental approvals;
(h) any reason(s) why the low bid of 614128 Ontario Ltd. o/a Trisan Construction is not
acceptable; and
(i) related comments specific to the project.
If you require further information, please feel free to cont~ct me.
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Attachments
Copy for: Director, Operations & Emer,gency Services
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