Loading...
HomeMy WebLinkAboutOES 35-06 (I f'i - 1 t.. ;J CUll O~ REPORT TO EXECUTIVE COMMITTEE Report Number: OES 35-06 Date: September 25,2006 From: Everett Buntsma Director, Operations & Emergency Services Subject: Tender T-5-2006 -Concrete Sidewalk Installations - Various Locations File: A-2130 Recommendation: 1. That Report OES 35-06 of the Director, Operations & Emergency Services regarding the installation of concrete sidewalks in various locations in the City of Pickering be received; 2. That Tender T-5-2006, as submitted by Trisan Construction for concrete sidewalk installations at various locations in the City of Pickering in the amount of $236,975.52 (GST included) be accepted; 3. That the total gross project cost of $263,475.52 and a net project cost of $248,561.81 (GST excluded), including the tender amount and other project costs as outlined in Report OES 35-06 of the Director, Operations & Emergency Services be approved; 4. That $248,561.81 be financE~d from Development Charges Reserve Fund ($119,794.79), City Share - DC Reserve ($123,855.43) and Property Taxes ($4,911.39) and the Director, Corporate Services & Treasurer be authorized to transfer these funds; and 5. Further, that the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Executive Summary: As part of the 2006 Capital Budget, concrete sidewalk installations for Kingston Road and Bayly Street, were identified as construction projects. As part of the External Subdivision Budget, a concrete sidewalk installation was identified for Kingston Road from Rosebank Road to the west limit of the City and on Bayly Street from Brock Road to the Pickering Go Station. In 2005 the Rosebank Road CN Bridge was completed with the exception of a small piece of sidewalk which is also included in this tender. There is also a small infill section of sidewalk that needs to be constructed on Whites Road north of Finch Avenue. Tender T-5-2006 was issued on August 29, 2006 and closed on September 13, 2006 with seven bidders responding. The total gross project cost is estimated to be $263,475.62 for an estimated net cost to the City of $248,561.81 (net of GST rebate). Staff have been directed to report to '<ft. I) t,....~ Ut:.i Report CS 35-06 Date: September 25,2006 Subject: Tender T-5-2006 -Concrete Sidewalk Installations - Various Locations Page 2 Council on the results of the tender and financing in order to proceed with this project in a timely manner. Financial Implications: 1. TENDERED AMOUNT Tender T -5-2006 GST Sub Total GST Rebate Total $223,561.81 13,413.71 236,975.52 (13,413.71 ) $223,561.81 0, f) ,-' , (.. I.,.') Report CS 35-06 Date: September 25, 2006 Subject: Tender T-5-2006 -Concrete Sidewalk Installations - Various Locations Page 3 2. APPROVED SOURCE OF FUNDS 2006 External Subdivision - Sidewalks, 2004 External Subdivision - Roads (Carryover), and 2003 Sidewalks (Carryover) Location Account Proiect Source of Funds Available Required Code Kingston Road 5321.0602.6250 City Share - DC $55,550.00 51,569.13 Reserve Projects DC Reserve Fund - 55.550.00 51.569.13 Street Light & $111,100.00 $103,138.26 Sidewalks Bayly Street! 5321.0604.6250 City Share - DC 45,000.00 34,421.74 Brock Road I~eserve Projects DC Reserve Funds - 45.000.00 34,421.74 Street Lig hts & $90,000.00 68,843.48 Sidewalks Bayly 5321.0605.6250 City Share - DC 40,000.00 31,773.91 St./Alliance Reserve Projects DC Reserve Funds - 40.000.00 31.773.91 Street Lights & $80,000.00 $63,547.82 Sidewalks Whites Road 5323.0301.6250 Property Taxes $4,911.39 $4,911.39 Rosebank Road 5321.0402.6250 City Share - DC Res. 7,717.50 6,090.65 DC Res. Fund - Roads 2.572.50 2.030.21 $10,290.00 $8,120.86 IFUNDS AVAILABLE $296,301.39 $248,561.81 Report CS 35-06 Date: September 25,2006 ..., f'}, r- Ut..J Subject: Tender T-5-2006 -Concrete Sidewalk Installations - Various Locations Page 4 3. ESTIMATED PROJECT COSTING SUMMARY T-5-2006 - Concrete Sidewalk Installations Kingston Road Bayly Street Whites Road Rosebank Road Sub-Total $90,638.27 119,891.33 4,911.35 8,120.86 $223,561.81 Associated Costs Materials Testing Miscellaneous Costs Project Contingency 2,500.00 2,500.00 20,000.00 25,000.00 Total GST Total Gross Project Cost GST Rebate Total Net Project Cost $248,561.81 14,913.71 263,475.52 (14,913.71) 248,561.81 4. Project Cost under (over) Approved Funds $47,739.581 The Director, Corporate Services & Treasurer has reviewed the budgetary implications and the financing of the expenditures contained in this report and concurs. Background: Bids for tender '-'.5-2006 were received on Wednesday, September 13, 2006. Seven (7) companies submitted a bid at the time of closing. The low bidder Trisan Construction has done similar work with the City on Tender-12-2005 Concrete Sidewalk Installations and is deemed acceptable by the Supervisor, Engineering & Capital Works. The Health & Safety Policy and the Cost & Frequency Report issued by Workplace Safety & Insurance Board (WSIB) for Trisan Construction will be reviewed by the (Acting) Coordinator, Safety & Employee Development, expected to be completed prior to this Report being considered by Committee & Council. Upon careful examination of all tendE~rs and relevant documents received and pending, the Operations & Emergency Services Department, Municipal Property & Engineering Division recommends the acceptance of the low bid Tender T-5-2006 submitted by (' i~ . )..) 1..1 Report CS 35-06 Date: September 25, 2006 Subject: Tender T-5-2006 -Concrete Sidewalk Installations - Various Locations Page 5 Trisan Construction in the amount of $236,975.52 (GST included), and that the total net project cost of $248,561.81 (GST excluded) be approved. This report has been prepared in conjunction with the Manager Supply & Services who concurs with the foregoing. Attachments: 1 . Location Maps 2. Supply & Services Memorandum Everett Bunts a Director, Operations & Emergency Services \ /':re ve~ A. . elgemacher Manager, Supply & Services J~~. Gillis A. Paterson Director, Corporate Services & Treasurer RH:ds Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering Ci y Council .;'(' /1 yp( t'H:f\n 1.;_0) rOREPORT#~~5-O~ 1 ; . 11 '"""'..- . ,_. u' .___~ 031 MUNICIPAL PROPERTY & ENGINEERING Attachment For Tender T -5-2006 Bayly Street LOCATION MAP PROPOSED CONSTRUCTION INCLUDES: Installation of concrete and asphalt sidewalks along both northern and southern boulevards from Broclk Road to the Go Transit Station entrance (where no current sidewalk exists). V'... f)" ,) <."..i I .~..,,-~. - ".~ ,g~S,~ ~-O~ MUNICIPAL PROPERTY & ENGINEERING Attachment For Tender T -5-2006 Kingston Road ~"'Oli' LOCATION MAP PROPOSED CONSTRUCTION INCLUDES: Installation of concrete sidewall< along the southern boulevard from Rosebank Road to the Rouge Valley bridge. ,,''iEt\n t: / -.---} REPORT+t_"___,, ..,,,,,2___. n')', Vo\.l MUNICIPAL PROPERTY & ENGINEERING Attachment For Tender T -5-2006 ROSEBANK ROAD & WHITES ROAD ,p.. :,( z <{ ill LANE W AUTUMN c!lJ] CANADIAN NATIO~ AREA OF ~ CONSTRUCTION ., o <{ o ~ :,( z <{ ill W III o 0:: ,// // /// ,/// /~ 1,/ ------ 1>''''' ~0~~ ~ ,~"c <?\)~ ~' BENEDICTINE COU RT PROPOSED CONSTRUCTION INCLUDES: -' -' W :?; f- ~ <{ I o SHEPPARD AVENUE ...r~ COLLlNGSBROOK URT J~ 'CP-A\G\4U CRr-. cp?- ?-?-\ cP ~1r SUB.JECT SIDEWALK ~tQ~ ~~~ \ ~ W f- <{ G z it W C\SWAN PL. FINCH j ~" Installation of concrete sidewalk, asphalt apron and sod restoration along the western boulevard. 'It')" V.) 'i ~ REPORT;'t 6E':' 35=0~ __J... 0;_L CORPORATE SERVICES DEPARTMENT MEMORANDUM September 13, 2006 To: Richard Holborn Division Head Municipal Property & Engineering Darrell Selsky .1 Supervisor, Engineerin~1 & Capital Works From: Vera A. Felgemacher Manager, Supply & Services Subject: Tender No. T-5-2006 Tender for Sidewalk Installations Kingston Rd., Bayly St., VVhites Rd. & Rosebank Rd. CLOSING: Wednesday, September 13, 2006, before 2:00 pm Tenders have been received for the above project. A total of 10 companies were invited to participate of which 12 companies picked up tendering packages for a non-refundable fee of $75.00 per set. Seven (7) bidders responded and submitted a tender for this project. An advertisement was placed in the Daily Commercial News, News Advertiser and on the City's Website. A copy of the Record of Tenders Opened and Checked used at the public tender opening is attached. Tenders shall be irrevocable for 60 days after the official closing date and time. Purchasing Procedure No. PUR 010-001, Item 10.03 (r) provides checking tendered unit prices and extensions; unit prices shall govern and extensions will be corrected accordingly, which has been done. All deposits other than the low three bidders may be returned to the applicable bidders as provided for by Purchasing Procedure No. PUR 010-001, Item 10.03(w). Therefore, the tenders of the low three (3) bidders are attached for review. Richard Holborn Darrell Selsky \i; :v REPORT~ tJE-S 3)-0(. '. . .. .. <+---6eptember 13, 2006 ____"'~ , <;)t_.3.__ Page 2 O ....."~ j,J Summary (PST included, GST included) Bidder Total Tendered After Calculation Amount $ Check $ 614128 Ontario Ltd. ola Trisan Construction 236,975.20 236,975.52 BenninQton Construction Ltd. 249,487.01 249,487.01 Lincoln Pavinq and ContractinQ Limited 267,496.30 267,496.30 Aloia Bros. Concrete Contractors Ltd. 311,316.70 311,316.70 Serve Construction Ltd. 315,393.99 315,394.52 Fernview Construction Limited 376,602.63 376,602.63 Pencon Construction of Canada Corp. 447,208.70 447,208.70 Pursuant to Information to Bidders Item 22, the following are being requested of the low bidder for your review during the evaluation stage of this tender call: (a) a copy of the Health and Safety Policy to be used on this project; (b) a copy of the current Cost and Frequency Report issued by Workplace Safety & Insurance Board (in lieu of the Cost and Frequency document, a copy of the current CAD 7, NEER, or MAP reports may be submitted); (c) a copy of the current Certificate of Clearance issued by Workplace Safety & Insurance Board; (d) the City's certificate of insurance shall be completed by the bidder's agent, broker or insurer; Please review the copies of the bids. Include the following items in your Report to Council: (a)if items (a) through (f) noted above, are acceptable to the Safety & Training Co- ordinator; (b) any past work experience 614128 Ontario Ltd. o/a Trisan Construction including work location; (c) without past work experience, if reference information is acceptable; (d) the appropriate account number(s) to which this work is to be charged; (e) the budget amount(s) assigned thereto; (f) Treasurer's confirmation of funding; (g) related departmental approvals; (h) any reason(s) why the low bid of 614128 Ontario Ltd. o/a Trisan Construction is not acceptable; and (i) related comments specific to the project. If you require further information, please feel free to cont~ct me. \ \ . ./1 \ t .,.:i' '''___'' Vera A. Felgemacher Ibt Attachments Copy for: Director, Operations & Emer,gency Services o W ~ U W I U o Z C)<( ZO -W O::z Ww ~O- 00 0- LLCf) 08] ~~ OW l- LL o o 0:: o U W 0:: (l) ..... ro 01:: ;:, <0 0 1:1 o E Q) oq:~ ('.1-"0 . fa... L() .... ... . 0 Q) I- .... .... o z.... t: Q:;Q)1:I "0 E t: c:: ~ 0",," ~ (l)"-ca ") f- 01 0 q:.... CJ) c:: O~ ~ \I) ro 0 =Q. ro Q) .....0 CJ)"O c:: .... ~ca ro 3: (l) :2 (/) E CI) <(~ . . llJ (l):1E E:1E .- 0 f-u c:: o ~ .;:: u CJ) Q) (l) E o fa .....<': (l) "- "OQ) c:g (l) .... I-CQ '\1)"'" , '" \ c o :;::; u Q) ::J -- '- Q) ..... '- (f) u . c c:s 0 o.....J U U(f)c (f) '- 0 0.8-- '-urn ClJroc en ~'c o c C =OQ) <(UClJ -0 -- .....J C o :;::; U ::J '- -- (f) c o U 3: Q) "5 c '- Q) lJ.. rn c ';> ro 0.. c <5 u c ::J c o '';:; U ::J ..... -- (f) c o U c o u c Q) 0.. c ,Q U ::J ..... -- (f) c o U Q) c: Q) (j) c o .;:; U ::J '- ..... (f) c o U c ro C/) 'C I- ~ ~ p__l !.)REPOR1# oe53~-ok ..2,.__ .... ~I