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HomeMy WebLinkAbout06/12/2006 Executive Committee Meeting Minutes Monday June 12, 2006 7:50 pm Council Chambers Chair: Councillor Dickerson PRESENT: Mayor Ryan COUNCillORS: K. Ashe M. Brenner D. Dickerson R. Johnson B. McLean D. Pickles ALSO PRESENT: T. J. Quinn - Chief Administrative Officer (attended for part of the meeting) E. Buntsma - Director, Operations & Emergency Services N. Carroll - Director, Planning & Development G. Paterson - Director, Corporate Services & Treasurer D. Bentley - City Clerk L. Taylor - Manager, Development Review C. Rose - Policy Manager S. Karwowski - Manager, Finance & Taxation (I) DISCLOSURE OF INTEREST Councillor Ashe declared a conflict of interest in accordance with the Municipal Conflict of Interest Act with respect to Item # 3 of the 'In Camera' matters related to correspondence from the Chief Administrative Officer, Department Heads, City Solicitor and Division Head, Projects & Policy with respect to the Central Pickering Development -Seaton/Oak Ridges Moraine Land Exchange Environmental Assessment. Councillor Ashe left the room during the discussion and vote on the matter. (II) MATTERS FOR CONSIDERATION 1. Director, Planning & Development, Report PO 35-06 Amendment to Fill and Topsoil Disturbance Bv-Iaw 6060/02 Moved by Councillor Johnson Seconded by Councillor Pickles Executive Committee Meeting Minutes Monday June 12, 2006 7:50 pm Council Chambers Chair: Councillor Dickerson 1. That Report PO 35-06 of the Director, Planning & Development be received; and 2. That the Amendment to Fill and Topsoil Disturbance By-law 6060/02, as set out in Appendix I to Report PO 35-06, be forwarded to City Council for enactment. CARRIED 2. Director, Planning & Development, Report PO 36-06 Environmental Servicing Plan (ESP) Duffin Heights Neighbourhood City of Pickerinq Brief discussion ensued on this matter. A question and answer period ensued. Moved by Mayor Ryan Seconded by Councillor Brenner 1. That Report PO 36-06 of the Director, Planning & Development be received; 2. That Council endorse the draft Terms of Reference for the Duffin Heights Neighbourhood Environmental Servicing Plan (ESP) as outlined in Attachment #3 to Report PO 36-06 and authorize City staff to: a) Retain the services of an engineering consulting firm to assist and provide expertise to the City in the preparation of the ESP with an upset limit of $30,000 to be paid for by Mattamy Homes; and b) Undertake its best efforts to recover the costs of the ESP, including the City's consultant costs, from landowners/developers within the Duffin Heights Neighbourhood; and c) Reimburse Mattamy Homes, to the extent costs are recovered, in undertaking the Environmental Servicing Plan including costs under (a) above; and d) Enter into any agreements necessary in a form satisfactory to the Director, Corporate Services & Treasurer and the City Solicitor, to provide for the foregoing; Executive Committee Meeting Minutes Monday June 12, 2006 7:50 pm Council Chambers Chair: Councillor Dickerson 3. That the City Clerk forward a copy of Report PO 36-06 to the Region of Durham Works Department, Toronto and Region Conservation Authority, Mattamy Homes and Coughlan Homes; and 4. That the appropriate City of Pickering officials be authorized to give effect thereto. CARRIED 3. Director, Planning & Development, Report PO 37-06 Durham Regional Official Plan Review Proposed Amendments for Population Emplovment and Urban Land Moved by Mayor Ryan Seconded by Councillor Ashe 1. That Council receive Report PO 37-06 as the City's comments on the Supplementary Attachment to the Proposed Amendment to the Durham Regional Official Plan for Population, Employment and Urban Land, dated April 25, 2006; 2. That Council request the Region to revise the Proposed Amendment for Population, Employment and Urban Land of the Durham Regional Official Plan to incorporate the revisions as set out in Appendix I to Report PO 37-06, which among other matters, would include the following: (i) identify the lands around Kinsale as an Urban Study Area instead of a Living Area on Schedule 'A' - Map A4 - Regional Structure; (ii) identify the lands east and south of Greenwood located outside the Greenbelt Plan, within the Urban Area Boundary and as an Urban Study Area on Schedule 'A' - Map A4 - Regional Structure, instead of Major Open Space; (iii) adopt a policy for the Kinsale and Greenwood Urban Study Areas to permit redesignation of the study area lands for urban uses following further review; (iv) identify the Cherrywood Community as a Future Urban Policy Area on Schedule 'A' - Map A4 - Regional Structure; (v) adopt a policy for the Cherrywood Future Urban Policy Area similar to the following: Executive Committee Meeting Minutes Monday June 12, 2006 7:50 pm Council Chambers Chair: Councillor Dickerson "Regional Council acknowledges that the Provincial Greenbelt Plan and other legislation restricts urban designation of the Cherrywood Community, in the City of Pickering, at this time. However, should such restrictions be removed in the future, the Region intends to pursue urban designations for the Cherrywood Community, and, to this end, has identified the Cherrywood Community as a Future Urban Policy Area"; (vi) revise the population and employment forecast table to increase the share for Pickering (and Whitby) reflecting a reallocation of the surplus Ajax population and employment forecasts to Pickering (and Whitby); and (vii) reduce the net (developable) land area ratio to at least 50% of the gross (total) land area to reflect current development and environmental protection standards; and, if necessary, conduct a study of recent development standards as back-up; and, 3. That the City Clerk forward a copy of Report PO 37-06 to the Region of Durham and to local municipalities in Durham Region. CARRIED 4. Director, Operations & Emergency Services, Report OES 25-06 Supply and Delivery of 4-Ton Truck Quotation No. 20-2006 Moved by Councillor Johnson Seconded by Councillor Brenner 1. That Report OES 25-06 regarding the supply and delivery of a 4 Ton Dump Truck be received; 2. That Quotation No. Q-20-2006 submitted by Scarborough Truck Centre Inc. for the supply and delivery of a 4 Ton Dump Truck with snow plow and wing, and electronic salt metering in the amount of $157,624 (GST, PST and license extra) be accepted; 3. That the total gross purchase cost of $180,432.36 and a net purchase cost of $170,974.92 be approved; 4. That Council authorize the Director, Corporate Services & Treasurer to finance the project through the issuance of debt; Executive Committee Meeting Minutes Monday June 12, 2006 7:50 pm Council Chambers Chair: Councillor Dickerson a) That debt financing through the Region of Durham in the amount of $170,000.00 for a period not exceeding five (5) years, at a rate to be determined, be approved and the balance of approximately $975 plus financing costs be financed from current funds; b) That financing and repayment charges in the amount of approximately $39,000 be included in the annual Current Budget for the City of Pickering commencing in 2007 and continuing thereafter until the loan is repaid; c) That the Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's debt and financial obligations approved annual repayment limit for debt and other financial obligations for 2006 as established by the Province for municipalities in Ontario; d) That the Treasurer be authorized to take any actions necessary in order to effect the foregoing; and e) That the appropriate City of Pickering officials be given the authority to give effect hereto. CARRIED 5. Director, Corporate Services & Treasurer, Report CS 28-06 2006 Tax Rates for all Classes of Property and Final Tax Due Dates For All Realty Tax Classes Except for Commercial, Industrial and Multi-Residential Realitv Classes Moved by Councillor Brenner Seconded by Councillor McLean 1. That Report CS 28-06 of the Director, Corporate Services & Treasurer be received; 2. That the 2006 Residential tax rates for the City of Pickering be approved as contained in Schedule A to draft By-law No. 6676/06 attached hereto; 3. That the tax levy due dates for the Final Billing be July 7, 2006 and September 28, 2006 excluding the industrial, multi-residential and commercial realty tax classes; Executive Committee Meeting Minutes Monday June 12, 2006 7:50 pm Council Chambers Chair: Councillor Dickerson 4. That the attached draft By-law No. 6676/06 providing for the imposition of the tax rates approved under Recommendation 1 above, be read three times and approved; 5. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering due dates, in order to ensure the tax billing process is completed; 6. That the Director, Corporate Services & Treasurer be authorized to make any changes to the final tax rates to comply with Provincial regulations; and 7. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto: CARRIED 6. Director, Corporate Services & Treasurer, Report CS 30-06 2005 Pre-Audit Balances of Reserves and Reserve Funds Moved by Councillor Johnson Seconded by Mayor Ryan That Report CS 30-06 of the Director, Corporate Services & Treasurer be received for information. CARRIED 7. Director, Corporate Services & Treasurer, Report CS 31-06 Chanqe to User Fee Bv-Iaw Due to Reduction in GST Moved by Councillor Johnson Seconded by Councillor Ashe 1. That Report CS 31-06 of the Director, Corporate Services & Treasurer be received; 2. That Council enact the attached General Municipal Fees and Charges By- law which provides for revised 2006 fees and charges, where applicable, adjusted to reflect the reduction in the Goods and Services Taxes (GST); and 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. CARRIED Executive Committee Meeting Minutes Monday June 12, 2006 7:50 pm Council Chambers Chair: Councillor Dickerson 8. Director, Corporate Services & Treasurer, Report CS 32-06 Cash Position Report as at March 31. 2006 Moved by Councillor Brenner Seconded by Councillor Johnson That Report CS 32-06 of the Director, Corporate Services & Treasurer be received for information. CARRIED (II) OTHER BUSINESS 1. Councillor Pickles extended his thanks for all the work that was done to make "Tapestry Day" a success on Sunday, June 11,2006. 2. Mayor Ryan extended council appreciation for staff this busy weekend in relation to the Frenchman's Bay Festival. 3. The following matters were considered prior to the regular meeting: Moved by Mayor Ryan Seconded by Councillor Brenner That Council move into a closed meeting of Committee in order to discuss a matter subject to litigation or potential litigation, including matters before administrative tribunals, affecting the City; the receiving of advice that is subject to solicitor-client privilege. CARRIED Refer to the 'In Camera' minutes of June 12, 2006, 1. Verbal Update from the City Solicitor with respect to the negotiations with the Town of Whitby related to the Pickerinq-Aiax-Whitby Animal Shelter Moved by Councillor McLean Seconded by Councillor Johnson That the recommendation contained in the 'In Camera' Executive Minutes dated June 12, 2006, be adopted. CARRIED Executive Committee Meeting Minutes Monday June 12,2006 7:50 pm Council Chambers Chair: Councillor Dickerson 2. Verbal Update from the Director, Operations & Emergency Services with respect to the Western Gateway Leqal Aqreement Moved by Councillor Brenner Seconded by Mayor Ryan That the recommendations contained in the 'In Camera' Executive Minutes dated June 12, 2006 be adopted. CARRIED 3. Correspondence from the Chief Administrative Officer, Department Heads, City Solicitor and Division Head, Projects & Policy with respect to the Central Pickering Development Seaton/Oak Ridges Moraine Land Exchange Environmental Assessment Detailed discussion ensued on this matter. Moved by Councillor Johnson Seconded by Mayor Ryan That the Committee rise and ratify the actions taken. CARRIED (III) ADJOURNMENT The meeting adjourned at 8:22 p.m.