HomeMy WebLinkAboutOES 24-06
REPORT TO
EXECUTIVE COMMITTEE
Report Number: OES 24-06
Date: May 23,2006
From:
Everett Buntsma
Director, Operations & Emergency Services
Subject:
Quotation No. Q-25-2006 for Road Improvements on
Belinda Court, Orion Court & Bonita Avenue
File: A-2130
Recommendation:
1. That Report OES-24-06 regarding Road Improvements on Belinda Court, Orion
Court & Bonita Avenue be received; and that:
2. Quotation Q-25-2006 submitted by Serve Construction Limited for Road
Improvements on Belinda Court, Orion Court & Bonita Avenue in the amount of
$104,522.95 (GST included) be accepted; and that
3. The total gross project cost of $107,000 (GST included) and a net project cost of
$100,000 including the above quotation amount and other project costs identified
in this report be approved; and that
4. The appropriate City of Pickering officials be authorized to take necessary action
to bring effect thereto.
Executive Summary: As part of the 2006 Roads Capital Budget, Road
Improvements on Belinda Court, Orion Court & Bonita Avenue were approved as road
rehabilitation projects. These projects are to be funded using a component of the 2005
Federal Gas Tax Funds. Quotation Q-25-2006 was called on Thursday, May 4, 2006
and closed on Friday, May 12, 2006 with five (5) bidders responding.
The total gross project cost is estimated to be $107,000 for an estimated net cost to the
City of $100,000 (net of GST rebate). Staff have been directed to report to Council on
results of this quotation call and financing in order to proceed with this project in a
timely manner.
05'7
Report OES 24-06
May 23,2006
Subject: Quotation No. Q-25-2006 for Road Improvements on
Belinda Court, Orion Court & Bonita Avenue
File: A-2130
Page 2
Financial Implications:
1.
TENDER AMOUNT
Q-25-2006
GST
Sub-Total
GST Rebate
Total
$97,685.00
6,837.95
104,522.95
(6,837.95)
$97,685.00
2.
APPROVED SOURCE OF FUNDS
Roads Ca ital Bud et
Location Account Project Source of Funds Budqet Required
Code
Belinda Court 5320.0621.6250 Federal Gas Tax 40,000 57,865
Reserve Fund
Orion Court 5320.0620.6250 30,000 37,820
Bonita Avenue 5320.0622.6250 30,000 4.315
FUNDS AVAILABLE 100,000 100,000
3.
ESTIMATED PROJECT COSTING SUMMARY
Q-25-2006 -Quotation for Road Improvements on
Belinda Court, Orion Court & Bonita Avenue.
$97,685
Associated Costs
Materials Testing
Miscellaneous Costs
Construction Contingency
Total
GST
Total Gross Project Cost
GST Rebate
Total Net Project Cost
500
1,000
815
$100,000
7,000
107,000
(7.000)
$100,000
058
Report OES 24-06
May 23, 2006
Subject: Quotation No. Q-25-2006 for Road Improvements on
Belinda Court, Orion Court & Bonita Avenue
File: A-2130
Page 3
4.
Project Cost under (over) Approved Funds
nil
The Director, Corporate Services & Treasurer has reviewed the budgetary implications
and the financing of the expenditures contained in this report and concurs.
Background: As part of the Roads Capital 2006 Budget, Road Improvements on
Belinda Court, Orion Court and Bonita Avenue were identified as a road rehabilitation
projects. Originally Bonita Avenue was budgeted for in 2006 for a full asphalt
resurfacing project. Upon further review of concerns over a settlement in the existing
roadway senior staff determine that the best course of action would be to repair the
settlement and monitor the situation over the next few years. Prior to investing into full
resurfacing of the road. Quotation Q-25-2006 was issued on Thursday, May 4, 2006
and closed on Friday, May 12, 2006 with five (5) bidders responding. The total gross
project cost is estimated to be $107,000 for an estimated net cost to the City of
$100,000 (net of GST rebate). Serve Construction Limited has previously worked for
the City on Tender T-1-2004 Playground Construction and are deemed acceptable by
the Supervisor, Engineering & Capital Works. The Health & Safety Policy, current Cost
and Frequency Record, Certificate of Clearance issued by Workplace Safety &
Insurance Board, and Certificate of Insurance as submitted by Serve Construction
Limited have been reviewed by the Coordinator, Safety & Employee Development and
are deemed acceptable in conjunction with staff's review of previous work experience
with the City and the bonding available on this project, the information is deemed
acceptable.
Upon careful examination of all quotations, and relevant documents received, the
Operations & Emergency Services Department, Municipal Property & Engineering
Division recommends the acceptance of the low bid submitted by Serve Construction
Limited for Quotation Q-25-2006 in the amount of $104,522.95 (GST included) and that
the total net project cost of $100,000 be approved.
This report has been prepared in conjunction with the Manager, Supply & Services who
concurs with the foregoing.
Attachments:
1. Location Map
2. Supply & Services Memorandum
059
Report OES 24-06
May 23, 2006
Subject: Quotation No. Q-25-2006 for Road Improvements on
Belinda Court, Orion Court & Bonita Avenue
File: A-2130
Page 4
Prepared By:
Approved I Endorsed BJ:
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l1arrell B. Selsky
Supervisor, Engineering & Capital Works
Everett B sma
Director, Operations & Emergency Services
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Gillis A. Paterson
Director, Corporate Services & Treasurer
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Vera A. Felgemacher
Manager, Supply & Services
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Attachments
Copy: Chief Administrative Officer
Recommended for the consideration of
Pickering Cit C
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MUNICIPAL PROPERTY & ENGINEERING
Attachment For Quotation Q-25-2006
BELINDA COURT, ORION COURT & BONITA AVENUE
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LOCA nON MAP
PROPOSED CONSTRUCTION INCLUDES:
Resurfacing of existing asphalt on Belinda Court, Orion Court
Asphalt repair for settlements on Bonita Avenue
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061
CORPORATE SERVICES DEPARTMENT
SUPPLY & SERVICES
MEMORANDUM
May 12, 2006
To: Richard Holborn
Division Head
Municipal Property & Engineering
Darrell Selsky
Supervisor,
Engineering & Capital Works
From: Barbara Tran
Buyer
RE: Quotation No. Q-25-2006
Road Improvements on Belinda Court,
Orion Court & Bonita Avenue
Closing: Friday, May 12, 2006, before 12:00 Noon
Quotations were invited from nine (9) companies on May 4, 2006 of which five
(5) have responded by the closing date and time. Quotations shall be
irrevocable for 60 days after the official closing date and time.
SUMMARY
PST Included / GST Included
A copy of the quotations are attached for your review along with the following
summary of costs:
Bidder Bid Agreement to
Bond
Serve Construction Ltd. $104,522.95 YES
Aurostar Inc. $111,429.80 YES
D. Crupi & Sons $128,999.20 YES
Miller Paving Limited $132,816.83 YES
Mopal Construction Limited $146,590.00 YES
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062
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Richard Holborn / Darrell Selsky
May 12, 2006
Page 2
Serve Construction Ltd. has submitted the low bid. Please advise as soon as
possible, if the quotation submitted by Serve Construction Ltd. will be
considered in order that documentation as specified in Supplementary Standard
Conditions Item 11 can be received and reviewed during the evaluation phase
of the quotation call.
A Dun & Bradstreet report for Serve Construction Ltd. will be requested of the
Purchasing Analyst and a summary will be provided to you during the evaluation
phase of this quotation call.
A formal quotation award exceeding $81,000, in accordance with the 2006 CPI
Purchasing Policy adjustment, Item 04.05, is subject to Council approval. An
approved on-line requisition will also be required.
If you require further information, please feel free to contact me.
Barbara Tran
/bt
Attachment
cc. Construction Coordinator/lnspector