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Home My WebLink AboutCS 22-06 CiÚI o~ REPORT TO EXECUTIVE Report Number: CS 22-06 Date: April 24, 2006 - From: Debi Bentley City Clerk Subject: 2006 Municipal Elections Recommendation: 1. That the Clerk's Report CS 22-06 regarding the 2006 Municipal Elections be received; 2. That the draft by-law to provide for reduced hours of voting in institutions and retirement homes on voting day be enacted; 3. That the draft by-law to provide for advance voting on Saturday, November 4, 2006, between the hours of 10:00 am. and 6:00 pm. and Monday, November 6, Tuesday, November 7 and Wednesday, November 8, 2006, between the hours of 1 :00 pm. and 8:00 pm. be enacted; and - 4. That the 2006 Schedule for Council meetings be revised to delete the November 20,2006 Meeting in accordance with Section 232(1) of the Municipal Act, 2003. Executive Summary: In accordance with the Municipal Elections Act, 1996, Section 46(3), a by-law is being recommended to provide for early voting and reduced hours of voting in institutions and retirement homes on Voting Day. The facilities included in the by-law are: Village Retirement Centre, Central Park Lodge and Rougemount Co-operative Homes. In accordance with the Municipal Elections Act, 1996, Section 43(1), a by-law is being recommended to provide for advance voting to be held on Saturday, November 4, 2006, between the hours of 10:00 am. and 6:00 pm. and Monday, November 6, Tuesday, November 7 and Wednesday, November 8, 2006, between the hours of 1 :00 pm. and 8:00 pm., at the Civic Complex. In accordance with Section 232(1) of the Municipal Act, 2003, no meetings of Council can be conducted until the elected representatives have been sworn in at the December 4, 2006 Inaugural. The last Council meeting to be conducted before the 2006 Municipal Elections will be October 10, 2006 and the first meeting of the 2006 - 2009 Council will be December 18, 2006. Ü 5 8eport -CS 22-06 Subject: 2006 Municipal Elections Date: April 24, 2006 Page 2 Please note, that as in previous years the City of Pickering will once again be using a paper ballot with electronic vote tabulators as the voting method. Financial Implications: All expenses with the 2006 Municipal Elections are in accordance with the 2006 budget as submitted for Council approval in 2006. Background: Special Votinq Locations The Municipal Elections Act, 1996, provides that voting must be provided on the premises for institutions with 20 or more beds occupied by persons who are disabled, chronically ill or infirm and for retirement homes in which 50 or more beds are occupied. We refer to these locations as "special voting locations". Council may pass a by-law providing for reduced hours of voting for these special voting locations. Voting hours per location are based on the analysis of time required to process electors at each location, and have been established in co-operation with the Administration staff of each facility. Advance Votinq Section 43( 1) of the Municipal Elections Act, 1996, requires the City to pass a by-law, at least 30 days before voting day, establishing one or more dates for advance voting and the hours during which voting places shall be open on the advance voting date(s). In previous years, the City of Pickering has provided two advance voting dates, the Wednesday and Saturday immediately before Voting Day. The Civic Complex has traditionally been used as the location for advance voting because of its immediate proximity to the Pickering Town Centre, the Recreation Complex and the Library. As well, the Civic Complex has sufficient parking and is on the public transit route. The two advance voting days provided in previous years has proven successful. Due to the success of those advance voting days, 2 additional advance voting days are recommended, therefore, the City is required to enact a by-law to provide for advance voting on Saturday, November 4, 2006, between the hours of 10:00 am. and 6:00 pm. and Monday, November 6, Tuesday, November 7 and Wednesday, November 8,2006, between the hours of 1 :00 pm. and 8:00 pm., at the Civic Complex. Electronic Vote Tabulators The City of Pickering will be using the same method of voting as was used in the 2003 Municipal Election and the 2004 By-election; being paper ballots and poll-count tabulators. Report -CS 22-06 Subject: 2006 Municipal Elections Date: April 24, 2006 Page 3 05H Attachments: 1. Draft By-law for Special Voting Locations 2. Draft By-law for Advance Voting Dates and Times Prepared By: Approved I Endorsed By: &).b~ Debbie Shields Deputy Clerk ,JJ.h ç!j 5ctf<o0zj Debi A. Bentley . . City Clerk Attachments Recommended for the consideration of Pickering City, Council " - THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. Being a by-law to provide for early voting and reduced hours of voting in institutions and retirement homes on Voting Day. PfAFT WHEREAS Section 46(2) of the Municipal Elections Act, 1996, S. O. 1996, provides that a municipal council may pass a by-law providing that specified voting places shall be open on Voting Day at a specified time before 10:00 a.m.; AND WHEREAS Section 46(3) of the aforesaid Act, provides that a municipal council may pass a by-law with respect to reduced voting hours in voting places in retirement homes or those institutions as defined in Section 45(7) of the said Act, where the voting place is only for the use of the residents; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. That the voting places listed below shall be open during the hours specified: - Voting Place Hours of Voting Village Retirement Center 9:30 a.m. - 3:00 p.m. 1955 Valley Farm Road Pickering Central Park Lodge 10:00 a.m. - 12:00 noon 900 Sandy Beach Road Pickerinq Rougemount Co-operative Homes 10:00 a.m. - 12:00 noon 400 Kingston Road Pickering BY-LAW read a first, second and third time and finally passed this 1st day of May, 2006. David Ryan, Mayor Debi A. Bentley, Clerk THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. .¿?~A Being a by-law to provide for advance votes ~ to be held prior to the 2006 Voting Day. 061 WHEREAS Section 43(1) of the Municipal Elections Act, 1996 provides that a municipal council shall pass a by-law establishing one or more dates for an advance vote, and the hours during which voting places shall be open on that date or dates; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: 1. An advance vote shall be held on Saturday, November 4,2006 between the hours of 10:00 a.m. and 6:00 p.m. at the Pickering Civic Complex, One The Esplanade, Pickering. 2. A second advance vote shall be held on Monday, November 6, 2006 between the hours of 1 :00 p.m. and 8:00 p.m. at the Pickering Civic Complex, One The Esplanade, Pickering. 3. A third advance vote shall be held on Tuesday, November 7,2006 between the hours of 1 :00 p.m. and 8:00 p.m. at the Pickering Civic Complex, One The Esplanade, Pickering. 4. A fourth advance vote shall be held on Wednesday, November 8, 2006 between the hours of 1 :00 p.m. and 8:00 p.m. at the Pickering Civic Complex, One The Esplanade, Pickering. BY-LAW read a first, second and third time and finally passed this 1st day of May, 2006. David Ryan, Mayor Debi A. Bentley, Clerk