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HomeMy WebLinkAboutApril 3, 2006 Council Meeting Minutes Monday, April 3, 2006 7:30 PM PRESENT: Mayor David Ryan COUNCillORS: K. Ashe M. Brenner D. Dickerson R. Johnson B. McLean D. Pickles ALSO PRESENT: T. J. Quinn E. Buntsma N. Carroll G. Paterson D. Bentley D. Shields - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Corporate Services & Treasurer - City Clerk - Deputy Clerk (I) INVOCATION Mayor Ryan called the meeting to order and led Council in the saying of the Invocation. (II) DISCLOSURE OF INTEREST 1. Councillor Ashe declared a conflict of interest in accordance with the Municipal Conflict of Interest Act with respect to the current and capital budgets for employer contributions due to a business relationship with a consulting firm that the City deals with. Councillor Ashe did not take part in the discussion or vote on the matter. 2. Councillor Brenner declared a conflict of interest in accordance with the Municipal Conflict of Interest Act with respect to the current and capital budgets for the Clerk's Division, Animal Services & Culture & Recreation Division due to family members employed by the City in these areas. Councillor Brenner did not take part in the discussion or vote on the matter. - 1 - Council Meeting Minutes Monday, April 3,2006 7:30 PM 3. Councillor McLean declared a conflict of interest in accordance with the Municipal Conflict of Interest Act with respect to the current and capital budgets for the Culture & Recreation Division due to family members employed by the City in this area. Councillor McLean did not take part in the discussion or vote on the matter. (III) ADOPTION OF MINUTES Moved by Councillor Johnson Seconded by Councillor Brenner Regular Council Meeting of March 20, 2006 CARRIED (IV) PRESENTATIONS 1. Nick Trantos Durham Business Times Readers Choice Award Re: 1st in Durham Reqion for Pickerinq Recreation Complex Nick Trantos, Durham Business Times, presented the Readers Choice Award to Mayor Ryan and Thomas J. Quinn, Chief Administrative Officer for the Pickering Recreation Complex, which was voted as being the best sport and recreation club in Durham Region. Special acknowledgement was made to Thomas J. Quinn in acknowledgement of his foresight and vision in relation to the Pickering Recreation Complex. Sharon Milton, Supervisor, Facility Programs thanked the community for the Readers Choice Award. She also thanked the Pickering Recreation Complex staff for their dedication and hard work in providing the community with a high level and variety of services. 2. Corporate Sponsor Recoqnition - 20 Minute Pickerinq Makeover Mayor Ryan presented certificates to Pizza Pizza, Home Depot Canada" Tim Hortons, McDonald's Restaurants of Canada, TD Canada Trust Branch and TD Friends of the Environment Foundation, the Toronto Star and the Toronto Sun for their support in the 20 Minute Makeover in Pickering program. Mayor Ryan also thanked Chantal Whittaker, Coordinator, Environmental Awareness Programs for her dedication to the program. - 2 - Council Meeting Minutes Monday, April 3, 2006 7:30 PM 3. True Sport Community Councillor McLean noted that the City of Pickering had received a $10,000.00 cheque from Bell Canada in support of Pickering's True Sport Community program. The True Sport Community program is a National movement that teaches core values in sports which includes fairness, excellence and fun and respectfulness in the conduct of sports. Councillor McLean noted that Pickering was one of three communities to receive the donation. (V) DELEGATIONS 1. Update on how Rouge Valley Health System is meeting the needs of constituents through new services, partnerships with other healthcare providers and RVAP redevelopment Hume Martin, President & CEO, Rouge Valley Health System and Dave Sinclair, Rouge Valley Health System, Board of Directors appeared before Council to provide an update on the Rouge Valley Health System and how they are meeting the needs of the residents through new services and partnerships. They noted their thanks to Council and to the Friends of the Ajax-Pickering Hospital group for their continued efforts in providing quality care to area residents and in their support of hospital redevelopment. Morgan Devin, Friends of the Ajax-Pickering Hospital appeared before the Council and also thanked Council for their continued support in making sure service reductions were not implemented. He noted that they still continue to have concerns with the services provided at the Ajax-Pickering Hospital and stated it should be a full service major hospital with additional beds and operating rooms, 24/7 obstetrical and paediatric services and future needs for the growing population in the area should be addressed. A question and answer period ensued. 2. Murray Evans Evans Planning Representing the Operator of the Business 1050 Brock Road, Pickering Re: PD 22-06. Zoninq By-law Amendment Application A22/05 Murray Evans of Evans Planning appeared before the Council on behalf of the applicant, in support of Zoning By-law Amendment Application A22/05. Mr. Evans noted he represented the business owner and requested that Council not - 3 - Council Meeting Minutes Monday, April 3, 2006 7:30 PM deny the application. He further noted that even though massages would be conducted, there would be no one under the age of 18 allowed on the premises and all attendants would be fully clothed, therefore concluded the business was in fact a spa and not a Body Rub Parlour. He questioned whether a special definition could be created with special restrictions for this property. He noted that the owner was willing to be over controlled and would accept additional requirements to operate at this location. 3. Samantha Keser, Barrister & Solicitor Solicitor Representing an Interested Party Re: PD 22-06, Zoning By-law Amendment Application A22/05 And CS 14-06 Chanqes to Proposed Body Rub Parlour By-law Samantha Kesser, Barrister & Solicitor appeared before the Council in opposition to application A22/05 and noted her support in Council's denial of this application. She noted that her client was also interested in the property and questioned whether applications that were already submitted would be allowed to continue even though they would be going over the recommended 3 parlour limit. She noted that she felt those applications should be grandfathered into the system. 4. Dan Dragan Gavrilovic, Barrister & Solicitor Solicitor Representing a number of Commercial Tenants at 1050 Brock Road, Pickering Re: PD 22-06, Zoninq By-law Amendment Application A22/05 Dan Gavrilovic, Barrister & Solicitor appeared before the Council representing a number of Commercial Tenants at 1050 Brock Road and noted their opposition to application A22/05. Mr. Gavrilovic reiterated his comments made at the Executive Committee and noted that they stood by those comments and would like to see the application denied. N) CORRESPONDENCE 1. CORR. 17-06 P.M. MADILL REGIONAL CLERK REGION OF DURHAM 605 Rossland Rd. E. Whitby, Ontario L 1 N 6A3 Resolution #36/06 -4- Council Meeting Minutes Monday, April 3,2006 7:30 PM Moved by Coucillor Dickerson Seconded by Councillor Brenner That Council endorse the resolution passed by Regional Council with respect to Provincial Commitment to Honour the Allocations for Best Start Program and National Early Learning and Child Care Program. CARRIED ON A RECORDED VOTE YEA NAY Councillor Brenner Councilor Dickerson Councillor McLean Councillor Pickles Mayor Ryan Councillor Ashe Councillor Johnson 2. CORR. 18-06 YVONNE BOSCH, CO-CHAIR BILL PARISH, CO-CHAIR FRIENDS OF THE AJAX PICKERING HOSPITAL 68 Hills Road Ajax, Ontario L 1 S 2W4 Resolution # 37/06 Moved by Coucillor Dickerson Seconded by Councillor Brenner That the submission to the Social Policy Review Committee on Bill 36 and requesting Council to endorse their submission or their recommendations and forward the endorsement to the Minister of Health and Long Term Care be received for information. CARRIED 3. CORR. 19-06 CUSTOMS EXCISE UNION DOUANES ACCISE NATIONAL OFFICE 1741 Woodward Drive Ottawa, Ontario K2C OP9 - 5 - Council Meeting Minutes Monday, April 3, 2006 7:30 PM Resolution # 38/06 Moved by Coucillor Pickles Seconded by Councillor Brenner That a letter with respect to the matter of border security in Canada and requesting the City to support the Customs Excise Union bid asking the Government of Canada to create a border patrol under the Canada Border Services Agency and that the necessary resources be provided so that our community is adequately protected along the border be received for information. CARRIED 4. CORR. 20-06 WILLIAM HARFORD, CHAIR DAY OF MOURNING COMMITTEE DURHAM REGIONAL LABOUR COUNCIL 110 Albert Street Oshawa. Ontario L 1 H 4R3 Resolution # 39/06 Moved by Coucillor Ashe Seconded by Councillor Johnson That Council proclaim Friday, April 28, 2006 as "Day of Mourning", in the City of Pickering. CARRIED 5. CORR. 21-06 RHONDA BARKLEY, LIAISON ONTARIO FAMILY FISHING WEEKEND STEERING COMMITTEE C/o ONTARIO FEDERATION OF ANGLERS AND HUNTERS P.O. Box 2800. Peterborouqh. Ontario K9J 8L5 Resolution # 40/06 Moved by Coucillor Ashe Seconded by Councillor Johnson -6- Council Meeting Minutes Monday, April 3,2006 7:30 PM That Council proclaim July 7 to July 9, 2006 as "Ontario Family Fishing Weekend", in the City of Pickering CARRIED 6. CORR. 22-06 LYNDA SHEPHERD ADMINISTRATIVE ASSISTANT THE CANADIAN HEARING SOCIETY 44 Richmond Street West, Suite 200A Oshawa, Ontario L 1 G 107 Resolution # 41/06 Moved by Coucillor Ashe Seconded by Councillor Johnson That Council proclaim the month of Mayas "Hearing Awareness Month", in the City of Pickering. CARRIED (VII) EXECUTIVE COMMITTEE REPORT Executive Committee Report EC 2006-05 of March 27, 2006 1. Director, Planning ~ Development, Report PD 01-06 Zoning By-law Amendment Application A 13/05 Wal-Mart Canada Inc. 1899 Brock Road Part of Lot 18, Concession 1 (40R-12591, Part 1 & 40R-19801 Parts 3,4,5,6,7,8 & 10) City of Pickerinq 1. That Zoning By-law Amendment Application A 13/05, be approved as set out in the draft by-law attached as Appendix 1 to Report PD 01-06, to amend the existing zoning on the subject lands to permit a seasonal drive-thru garden centre for outdoor sales and display on lands being Part of Lot 18,Concession 1 (40R-12591, Part 1 & 40R-19801, Parts 3, 4,5,6,7,8, & 10), in the City of Pickering. - 7 - Council Meeting Minutes Monday, April 3, 2006 7:30 PM 2. That the amending zoning by-law to implement Zoning By-law Amendment Application A 13/05, as set out in Appendix 1 to Report PD 01-06 be forwarded to City Council for enactment. 2. Director, Planning & Development, Report PD 15-06 Disposal of Lands Part of Lot 31, Concession 1, Pickering Part 2. Plan 40R-24050 Sheppard Avenue, Pickering File No. RE0602 That a by-law be enacted to: 1. Stop-up and close the portion of Sheppard Avenue described as that part of Lot 31, Concession 1, Pickering, being Part 2, Plan 40R-24050, as public highway; 2. Declare the lands described as that part of Lot 31, Concession 1, Pickering, being Part 2, Plan 40R-24050, surplus to the needs of the Corporation for the purpose of sale to the abutting owner, in accordance with the provisions of the Municipal Act and the Acquisition and Disposal of Land Policy Subject to any required easements; and 3. Authorize the Mayor, City Clerk, Director, Planning & Development and the City Solicitor to obtain all relevant documentation necessary and execute all documentation required to effect the stopping-up and closing of that part of Lot 31, Concession 1, Pickering, being Part 2, Plan 40R- 24050 and to effect the conveyance of it to the abutting owner for nominal consideration, subject to any required easements. 3. Director, Planning & Development, Report PD 22-06 Zoning By-law Amendment Application A 22/05 1430658 Ontario Inc. 1050 Brock Road, Unit 25 South Part of Lot 19, Concession 1 City of Pickerinq That Zoning By-law Amendment Application A 22/05, to amend the existing zoning on the subject property to add a body-rub parlour as a permitted use on lands being South Part of Lot 19, Concession 1, City of Pickering, be denied. 4. Director, Planning & Development, Report PD 23-06 - 8 - Council Meeting Minutes Monday, April 3,2006 7:30 PM Zoning By-law Amendment Application A 26/05 1044910 Ontario Inc. 1890 Glenview Road (Part of Lot 41, Plan 509) City of Pickerinq 1. That Zoning By-law Amendment Application A 26/05 be approved, as set out in the draft by-law attached as Appendix 1 to Report PD 23-06, to amend the existing zoning on the subject property to permit professional office uses, on lands being Part of Lot 41, Plan 509, City of Pickering. 2. That the amending zoning by-law to implement Zoning By-law Amendment Application A 26/05, as set out in Appendix 1 to ReportPD 23-06, as amended, be forwarded to City Council for enactment. 5. Director, Planning & Development, Report PD 24-06 Durham Regional Official Plan Review Recommended Directions Report for Population, Employment and Urban Land, dated January 2006 Proposed Amendments for Transportation, Commercial, Rural and Environmental components, dated November 2005 Recommended Arterial corridor Guidelines. dated November 2005 1. That Council receive Report PD 24-06 of the Director, Planning & Development as the City's comments on the Recommended Directions Report for Population, Employment and Urban Land, dated January 2006, Proposed Amendments for Transportation, Commercial, Rural and Environmental components of the Durham Regional Official Plan, dated November 2005; and the Recommended Arterial Corridor Guidelines, dated November 2005; 2. In preparing the amendments to the Durham Regional Official Plan to implement the Recommended Directions Report for Population, Employment and Urban Land, dated January 2006, that Council REQUEST the Region to identify the Cherrywood Community as a Future Urban Policy Area and to expand the urban area boundary to include lands in the northeast area of Pickering (lands outside of the Greenbelt Plan) and to designate these lands as Future Urban Study Area in order to accommodate Pickering's growth potential; and in addition, review the matters set out in Appendix I to Report PD 24-06; 3. That Council request the Region to address the issues identified by City staff regarding the assumptions used in the analysis of population and - 9 - Council Meeting Minutes Monday, April 3, 2006 7:30 PM land supply in the Recommended Directions Report for Population, Employment and Urban Land, dated January 2006, as set out in Appendix I to Report PD 24-06; 4. To provide clarity to the Proposed Amendments on Transportation, Commercial, Rural and Environmental policies of the Durham Regional Official Plan and the Recommended Arterial Road Guidelines, that Council request the Region to incorporate the revisions as set out in Appendix II, Appendix III and Appendix IV to Report PD 24-06, which among other matters would include the following: · continue to permit the severance of a farm retirement lot; · permit as-of-right stand-alone farm-related commercial uses (such as farm markets, auction barns); · allow the limits of development for Hamlets located outside the urban area boundary to be reviewed by local area municipalities at the time of the ten- year comprehensive review of Provincial Plans; · identify Downtown Pickering (Liverpool and Kingston Roads) as an Urban Growth Centre; · phase the minimum density target of 2.5 FSI for Regional Centres over the timeframe of the Regional Official Plan in conjunction with transit and infrastructure upgrades; · identify the Greenbelt Plan area as a separate component of the Natural Heritage System and retain the existing Major Open Space designation for lands outside of the Greenbelt; · designate four additional major arterial roads segments as Regional Corridor, and · correction of editorial and technical matters; 5. That Council request the Region to defer the Proposed Amendments to the Durham Regional Official Plan affecting Central Pickering in order to re- examine, in consultation with the City of Pickering, policies, schedules and outstanding deferrals including Dixie Road, in light of more recent planning initiatives for this area; 6. That Council request the Region to examine Bill 51, the Planning and Conservation Land Statute Law Amendment Act and incorporate any enabling policies in the Durham Regional Official Plan such as the funding of community improvement plans; 7. That Council request the Region to defer its approval of the Recommended Arterial Road Guidelines, and further, that Council direct City staff to - 10- Council Meeting Minutes Monday, April 3, 2006 7:30 PM continue discussions with the Region on cost sharing arrangements and to report back; and 8. That the City Clerk forward a copy of Report PD 24-06 to the Region of Durham and to local municipalities in Durham Region. 6. Director, Operations & Emergency Services, Report OES 15-06 Draft Regional Trail Network Durham Trail Coordinating Committee (DTCC) File A-2130 1. That Report OES 15-06 regarding the Draft Regional Trail Network be received; and 2. That Council endorse the comments received from staff in this report and provide direction for staff to forward a copy of Report OES 15-06 to the Region for their consideration 7. Director, Corporate Services & Treasurer, Report CS 14-06 Changes to Proposed Body Rub Parlour By-law L-2314 1. That Report CS 02-06 of the Director, Corporate Services & Treasurer be received for information; 2. That Report CS 14-06 regarding changes to the proposed Body Rub Parlour By-law be received; 3. That the draft by-law presented by the City Clerk in a memorandum dated March 24, 2006, be enacted to provide for the licensing and regulation of Body Rub Parlours within the City of Pickering, and 4. That the appropriate officials of the City of Pickering be given the authority to give effect thereto. 8. Director, Corporate Services & Treasurer, Report CS 15-06 Statement of the Treasurer Respecting 2005 Remuneration and Expenses of Members of Council and Council Appointees to Boards, Agencies and Other Bodies That Report CS 15-06 of the Director, Corporate Services & Treasurer, Statement of the Treasurer respecting Remuneration and Expenses of Members of Council and Council Appointees for the year 2005, be received. - 11 - Council Meeting Minutes Monday, April 3, 2006 7:30 PM 9. Director, Corporate Services & Treasurer, Report CS 18-06 Sidewalk Snow Removal By-law File: L-2200 1. That Report CS 18-06 regarding a revised Sidewalk Snow Removal By- law be received; 2. That the attached draft by-law be enacted to require the removal of ice and snow from sidewalks within the City of Pickering, and 3. That the appropriate officials of the City of Pickering be given the authority to give effect thereto. Resolution # 42/06 Moved by Councillor Johnson Seconded by Councillor Dickerson That the Report of the Executive Committee EC 2006-05, dated March 27, 2006, be adopted. CARRIED 10. Director, Corporate Services, Report CS 16-06 2006 Current and Capital Budqets The Director, Corporate Services & Treasurer briefly outlined the contents of Report CS 16-06 and outlined key highlights of the budget through a PowerPoint presentation. A question and answer period ensued. Resolution # 43/06 Moved by Councillor McLean Seconded by Councillor Ashe 1. That Report CS 16-06 from the Director, Corporate Services & Treasurer be approved and: 2. a) That the 2006 Current (Operating) Budget expenditure for salaries & wages (Account 1100) in the amount of $25,939,177 be approved; - 12 - Council Meeting Minutes Monday, April 3, 2006 7:30 PM b) That the 2006 Current (Operating) Budget expenditure for employer contributions (Account 1400) in the amount of $6,481 ,800 be approved; c) That the 2006 Gross Current (Operating) Budget for City purposes in the amount of $26,088,916 (which excludes employer contributions, salaries and wages) and includes capital expenditures from current revenues in the amount of $2,469,128; less estimated current operating revenues of $21,479,836 and transfers from the following reserves: Rate Stabilization Reserve of $1,320,000, Easement Settlement Agreement Reserve of $1,280,113 and funds from previous years capital projects funded from property taxes of $386,000 which results in a net overall levy for City Operations of $33,943,944 which is approximately a 5.79 percent increase over 2005, be approved; d) That the Treasurer be authorized to fund Pickering's share of any over expenditure or shortfall in revenue related to APT A's operations or capital expenditures by a transfer from the Transit Reserve and that if there are any funds left in this Reserve they be transferred to general revenue to be used to offset any outstanding liability associated with the transfer of transit to the Region of Durham; and, if funds remain, to reduce the City's cost of transit in prior years; 3. That the Director, Corporate Services & Treasurer present the 2006 final tax rates for adoption by Council when further information regarding 2006 (Non Residential Education Tax Rates) from the Province of Ontario and Region of Durham is available; 4. a) That the 2006 Capital Budget for the City of Pickering with a Gross Expenditure of $12,824,103 be adopted as presented. b) That the following capital financing sources be approved as presented in the 2006 Capital Budget. Transfer from Current Fund to Capital Fund $2,469,128 Transfers from Reserves: - Surcharge Program Reserve (7031) - Dunbarton Pool Reserve (7032) - Don Beer Arena (7033) - Rec Complex Core Reserve (7034) - Rec Complex Arena Reserve (7036) - Vehicle Replacement Reserve (7040) -13- 56,000 20,000 25,000 36,000 47,000 70,000 Council Meeting Minutes Monday, April 3, 2006 7:30 PM Transfers from Reserve Funds - Development Charges - Community Facilities (4225) - Parkland Development (4230) - Federal Gas Tax Funds - City Share Dev. Charges Projects - Third Party Contribution (4235) Debt - 5 yr Debt -10 yr Debt - 20 yr Internal Loans - 4 yr. Internal Loans - 5 yr. 676,550 130,000 920,000 1,698,000 264,550 50,000 637,000 1,318,335 2,910,000 596,000 90,000 Provincial Grants (1623) Donations (4905) 733,540 77.000 $12,824,103 TOTAL c) That total external debt financing of $4,865,335 for the projects identified in the 2006 Capital Budget, and as indicated in this report, in the amount of $637,000 for a period not to exceed 5 years and; $ 1,318,335 for a period not to exceed 10 years and $2,910,000 for a period not to exceed 20 years be approved; d) That projects identified in the 2006 Capital Budget as being financed through the issuance of debt be subject to additional, specific approval by Council of the expenditure and the financing before proceeding; e) That internal loans or dealer financing as indicated in this budget in amount of $686,000 may be undertaken at the discretion of the Director, Corporate Services & Treasurer be approved; f) That any debt repayment, interest or financing provisions contained in the annual Current Operating Budget not used in the current year's payments requirements may, at the discretion of the Director, Corporate Services & Treasurer, be used to apply towards principal amounts remaining to be financed; - 14 - Council Meeting Minutes Monday, April 3, 2006 7:30 PM g) That all Capital expenditures or portions thereof, approved in the 2006 and future Capital Budgets to be financed through the issuance of debt, may, at the discretion of the Director, Corporate Services & Treasurer, be financed through internal loans, dealer financing, current funds or a combination thereof; 5. That the Director, Corporate Services & Treasurer be authorized to transfer: a) Any surplus current operating funds at any year-end in excess of $110,000 to the Rate Stabilization Reserve; b) Any funds necessary from the Rate Stabilization Reserve in order to ensure that in any year the Current Budget results in a year end surplus of no less than $110,000; c) Any revenue resulting from the disposition of land or other assets in excess of $100,000 to the Reserve for Replacement of Capital Equipment; 6. a) That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, in order to ensure that the budget plan including any re-allocation of 2006 current operating expenditures and revenues resulting from any reorganization and including any adjustment in taxes or tax rates due to Provincial and Regional tax policy changes to ensure that the tax billing process is proper and complete; b) That the recently announced "Move Ontario" Provincial Government funding in the amount of $1,851,578 be transferred to the "Move Ontario" Reserve to be used to fund roads and bridges expenditures; c) That, if permitted under the "Move Ontario" funding program guidelines and or regulations, those 2006 road and bridge projects, with an estimated total debt financing requirement of $1,018,335 (excluding the 401 Pedestrian Bridge) currently to be financed by debt as indicated in the 2006 Capital Budget, be now financed by this program (as listed in this report); d) That any new additional Provincial and Federal Government funding announcements for municipal government in the form of grants or new taxing authority/powers be deemed where applicable to be new revenue sources for the lower tier municipality and to be applied to future Current and Capital budgets; - 15 - Council Meeting Minutes Monday, April 3,2006 7:30 PM e) That the 2006 Current Fire Services Division Operating Budget for Accounts 1100 (Salaries & Wages) and 1400 (Employer Contributions) be restated for the 2006 Budget once contract negotiations have been completed; 7. That the Director, Corporate Services & Treasurer be authorized at his discretion to close any prior year's capital expenditure accounts, and to first apply any excess funding to any overexpenditure in accounts utilizing the same source of funds and to secondly transfer any remaining excess funding back to the original source of the funds; 8. That the provisions of the Municipal Act, 2001 (s.299 and s.300), that require municipalities to provide public notice regarding the improvements and barriers to improvements in the efficiency and effectiveness of municipally delivered services, be fulfilled by the service level standards provided in the detailed program budget sections of the 2006 City Budgets; by compliance with the Municipal Performance Measurement Program and by the reporting to the public as required under the Act, later this year; 9. That Council enact the attached General Municipal Fees and Charges By-law which provides for the fees and charges that are incorporated into the 2006 Current Budget; 10. That Council approve the revised financing for the 2005 Capital financing for the 401 Pedestrian Bridge (Capital project code (05-232-001-01)) by reducing the transfer from the Easement Settlement Agreement Reserve from $270,000 to $85,000 and this reduction be offset by a transfer from the Federal Gas Tax Reserve Fund from the 2005 Federal Gas Tax Funds in the amount of $185,000; 11. That Council authorize and approve the establishment of the Building Permit Stabilization Reserve Fund and that the attached By-law be read three times and passed; 12. That the Director, Corporate Services & Treasurer be authorized to adjust, where appropriate the per kilometre travel expense re-imbursement rate at any time in order to maintain the appropriate level of re-imbursement with any increase in cost being met from under expenditures in other accounts; 13. That Council adopt the following 2007 Budget Guidelines for the development and presentation of the budget to the 2007 Council Budget committee meeting as follows: - 16 - Council Meeting Minutes Monday, April 3, 2006 7:30 PM a) That there be no new full or part-time positions, or increase in part-time hours unless these additional costs are offset by additional program revenues, reduced expenditures or is mandated by Federal or Provincial legislation; b) That debt financing for capital projects only be permitted either for health and safety reasons or to participate in financial cost sharing programs; c) That there may be no new, enhanced or expanded current or capital budget programs; d) That the 2007 budget be developed based on a reduced reliance on one-time funds and reserves; 14. That the Director, Corporate Services & Treasurer be authorized to transfer funds from the Assessment Appeal Reserve to fund any successful appeals resulting in write-offs in excess of the budget provision; and, 15. That the appropriate staff of the City of Pickering be given authority to give effect thereto. CARRIED LATER IN THE MEETING (See Following Motion) Resolution # 44/06 Moved by Councillor Dickerson Seconded by Councillor Brenner That Item 2 d) of the main motion be amended by adding 'with the approval of Council' after 'That the Treasurer'. CARRIED Resolution # 45/06 The main motion as amended was then put to a recorded vote and CARRIED AS AMENDED. [See Following Recorded Vote] CARRIED ON A RECORDED VOTE AND AMENDED AS FOLLOWS: - 17 - Council Meeting Minutes Monday, April 3, 2006 7:30 PM YEA NAY Councillor Ashe Councillor Brenner Councillor Dickerson Councillor Johnson Councillor McLean Councillor Pickles Mayor Ryan (VI) MOTIONS AND NOTICES OF MOTIONS 1. Councillor McLean and Ashe gave notice that they will at the next or subsequent meeting of Council present the following motion: PUBLIC LIBRARY FUNDING "WHEREAS public libraries in Ontario receive an annual grant from the Province of Ontario to support resource-sharing between libraries and the direct delivery of public library service; AND WHEREAS the City of Pickering recognizes that the public library is the best place in the community to access information in a variety of formats, with the support and expertise of trained staff, AND supports the public library in its endeavours to manage AND share information AND build community capacity in the knowledge-based economy; AND WHEREAS the City of Pickering believes in the importance of the flow of information and collaboration across borders and among municipalities, and supports partnerships between public libraries to achieve a strong public library service to all communities; AND WHEREAS the City of Pickering and its citizens share the Province of Ontario's understanding about the importance to the future of the province of a healthy, educated and motivated work force, and the key role of public libraries in delivering this mandate; AND WHEREAS the Province of Ontario is increasingly regarding libraries as public access points for e-government services, and as distribution points for information relating to legislation and government programs and services; AND WHEREAS the City of Pickering is vitally interested in its citizens having the widest possible access to the growing number of government programs and services to further community aspirations, improve public safety and ensure equitable access to - 18 - Council Meeting Minutes Monday, April 3, 2006 7:30 PM literacy and the life-long learning opportunities that are central to a growing, vibrant community, and which are the cornerstone of a literate and democratic society; AND WHEREAS between 1992 and 2005 the Provincial grant for Pickering Public Library declined 30% from $151,500 to the current $106,425, with similar reductions in funding for all public libraries across the Province; AND WHEREAS the Provincial base funding to all public libraries in the Province of Ontario has not increased since 1999 in spite of significant increases in service, population and operating costs; AND WHEREAS the annual Provincial grant for libraries is based on 1997 statistics from the Ministry of Municipal Affairs and Housing for the number of households in a community, calculated using the 1998 rate of $4.08 per household; BE IT RESOLVED THAT: 1) The Council of The Corporation of the City of Pickering understands the value and significance of the public library, and its role in creating a dynamic, connected community, and calls on the Premier of Ontario, the Minister of Municipal Affairs and Housing and the Minister of Culture to: a) recognize the impact of public libraries across Ontario as a vital resource that works across sectors to meet the demands of the new knowledge- based economy, AND supports the future growth and prosperity of Ontario; b) provide increased provincial funding for public libraries, and base the Provincial library grant on an updated and sustainable indexing model; 2) A copy of this resolution be forwarded to the Premier of Ontario, the Minister of Municipal Affairs and Housing, the Minister of Culture, the Association of Municipalities of Ontario, and the Regional Municipality of Durham and all area municipalities and local members of the Provincial Legislature; and 3) The Pickering Public Library Board be requested to circulate this resolution to the Ontario Library Association and Federation of Ontario Public Libraries, requesting support for this resolution." CARRIED - 19- Council Meeting Minutes Monday, April 3, 2006 7:30 PM (VI) BY-LAWS 6646/06 A by-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham on Part of Lot 41, Plan 509, in the City of Pickering. The purpose and effect of this by-law is to permit the establishment of professional office uses on the subject lands including a chiropractic clinic. (A 26/05)[Refer to pages 89-92 of Executive Agenda] 6647/06 A by-law to amend Restricted Area (Zoning) By-law 3036, as amended by By-laws 5511/99,5692/00, and 6011/02, to implement the Official Plan of the City of Pickering, Region of Durham, being Part of Lot 18, Concession 1 (40R-12591, Part I & 40R-19801, Parts 3,4,5,6,7,8 & 10), in the City of Pickering. The purpose and effect of this by-law is to permit a seasonal drive-thru garden center for outdoor sales and display. (A 13/05)[Refer to pages 20-24 of Executive Agenda] 6648/06 A by-law to dedicate that part of Block W-1, Plan M-1058, Pickering, designated as Part 3, Plan 40R-23981, as public highway (New Street). (This by-law implements Land Division Application LD 238/05 to sever Lot 28, RCP 1041, Pickering, into 2 lots.) 6649/06 A by-law to license, regulate and govern body-rub parlours within the City of Pickering. [Refer to Hand Out memorandum dated March 24, 2006 from City Clerk] 6650/06 A by-law to regulate the removal of ice and snow from roofs and sidewalks. [Refer to pages 231-232 of Executive Agenda] 6651/06 A by-law to provide for the establishment of a Reserve Fund to be known as the Building Permit Stabilization Reserve Fund. [Refer to pages 75-76 of Report CS 16-06] 6652/06 A by-law to amend By-law # 6191/03, as amended, to confirm General Municipal Fees and Charges pursuant to the Municipal Act, 2001. [Refer to pages 23-52 of Report CS 16-06] - 20- Council Meeting Minutes Monday, April 3, 2006 7:30 PM THIRD READING: Councillor Ashe seconded by Councillor McLean, moved that By-law Numbers 6646/06 to 6625/06 be adopted and the said by-law be now read a third time and passed and that the Mayor and Clerk sign the same and the seal of the Corporation be affixed thereto. CARRIED (VII) OTHER BUSINESS a) City of Toronto Source Separated Organics (SSO) Planninq Study The Director, Planning & Development, provided a brief overview with respect to City of Toronto Source Separated Organics (SSO) Planning Study. He advised that two memorandums had been previously provided to Mayor and Council on March 3 and March 15, 2006. A question and answer period ensued. Moved by Councillor McLean Seconded by Councillor Brenner That Council move 'In Camera' with respect to personal matters about an identifiable individual, including municipal or local board employees. CARRIED b) Discussion ensued with respect to Report CS 20-06 of the Director, Corporate Services & Treasurer with respect to Appointments to Heritage Pickering. c) Council discussed the matter of ongoing fire negotiations. Based on the discussions, it was the consensus of Council that the Fire Chief be advised of the continued support of his leadership. Moved by Councillor McLean Seconded by Councillor Brenner That Council rise and ratify the actions taken at the 'In Camera' session. CARRIED - 21 - Council Meeting Minutes Monday, April 3,2006 7:30 PM d) Director, Corporate Services & Treasurer, CS 20-06 Appointments to Heritage Pickering 2006 Vacancies Council discussed this matter 'In Camera'. Moved by Councillor Johnson Seconded by Councillor Pickles a) That the following applicants be appointed to Heritage Pickering: i) Theresa Abernethy ii) Kim Sahadath iii) Jim Simpson; and b) Further, that the City Clerk advise the successful applicants and Heritage Pickering. CARRIED VIII) CONFIRMATION BY-LAW By-law Number 6653/06 Councillor Johnson, seconded by Councillor McLean, moved for leave to introduce a By-law of the City of Pickering to confirm those proceedings of the Council of The Corporation of the City of Pickering at its Regular Meeting of April 3, 2006. CARRIED (IX) ADJOURNMENT The meeting adjourned at 10:15 pm. - 22- Council Meeting Minutes Monday, April 3,2006 7:30 PM DATED this 3rd day of April, 2006. RYAN DEBIA.BENTLEY CITY CLERK - 23-