HomeMy WebLinkAboutOES 01-06
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REPORT TO
EXECUTIVE COMMITTEE
Report Number: OES 01-06
Date: April 1 0, 2006
From:
Everett Buntsma
Director, Operations & Emergency Services
Subject:
Quotation Q-7-2006 Quotation for Street Lighting - Capital Installation
Recommendation:
1. That Report OES-01-06 regarding Street Lighting Capital Installation be received;
and that:
2. Quotation Q-7 -2006 submitted by Dundas Power Line Limited for Street Lighting
Capital Installation in the amount of $116,630.00 (GST included) be accepted;
3. The total gross project cost of $130,527(GST included) and a net project cost of
$121,988 including the above quotation amount and other project costs identified
in this report be approved; and
4. The appropriate City of Pickering officials be authorized to take necessary action
to bring effect thereto.
Executive Summary: As part of the Street Lighting Capital Budget, Street Lighting
installation for Kingston Road from Valley Farm Road to Notion Road was identified as a
construction project. The project was put on hold pending the completion of the
underground conversion of hydro on Kingston Road from Liverpool Road to Valley Farm
Road, and in anticipation of the underground conversion of hydro through this section.
As it has been determined that Veridian will not be converting the hydro to underground,
the street light installation should commence. Also as part of the 2002 Street Lighting
Capital Budget, street light replacements for Belinda Court and Orion Court were
identified as a construction project and were included in this quotation in anticipation of
economies of scale. Quotation Q-7-2006 was issued on Monday, January 16, 2006 and
closed on Tuesday, January 24, 2006 with three (3) bidders responding. The total
gross project cost is estimated to be $130,527 for an estimated net cost to the City of
$121,988 (net of GST rebate). Under the City's Purchasing Policy an award exceeding
$81,000 from a formal quotation call is subject to Council approval.
Report OES 01-06
April 1 0, 2006
Su bject: Ouotation-7 -2006
Quotation for Street Lighting - Capital Installation
Page 2
Financial Implications:
1.
QUOTATION AMOUNT
Q-7-2006
GST
Sub-Total
GST Rebate
Total
$109,000
7,630
116,630
(7,630)
$109,000
2.
APPROVED SOURCE OF FUNDS
Street Li htin Ca ital Bud et
Location Project Code
Kingston Road!
Valley Farm
Road to Brock
Road 5325.9902.1710
Source of Funds Budqet Required
Internal Loan 38,388 39,014
Kingston Road!
Brock Road to
Notion Road 5325.9903.1710
Internal Loan 53,600
56,462
Amberlea
Neighbourhood 5325.0202.1710
Internal Loan 30,000
FUNDS AVAILABLE 121,988
26,512
121,988
3.
ESTIMATED PROJECT COSTING SUMMARY
Q-7 -2006 -Street Lighting Capital
Sub-Total
$109,000
Associated Costs
Consultant Fees (Detail Design and Final Inspection)
Contingency
Total
GST
Total Gross Project Cost
GST Rebate
Total Net Project Cost
7,200
5,788
121,988
8,539
130,527
(8,539)
$121,988
Report OES 01-06
April 1 0, 2006
Subject: Quotation-7 -2006
Quotation for Street Lighting - Capital Installation
Page 3
5.
Project Cost under (over) Approved Funds
($121,988-121,988)
$0
The Director, Corporate Services has reviewed the budgetary implications and the
financing of the expenditures contained in this report and concurs.
Background:
As part of the 1999 Street Lighting Capital Budget, Street Lighting Installation for
Kingston Road from Valley Farm Road to Notion Road was identified as a construction
project. Also as part of the 2002 Street Lighting Capital Budget, street light
replacements for Belinda Court and Orion Court were identified as a construction
project and included in this quotation in anticipation of economies of scale. Quotation
Q-7-2006 was issued on Monday, January 16, 2006 and closed on Tuesday, January
24, 2006 with three bidders (3) bidders responding. The total gross project cost is
estimated to be $130,527 for an estimated net cost to the City of $121,988 (net of GST
rebate). The references for the low bidder, Dundas Power Line Limited, have been
checked, and are deemed acceptable by the Supervisor, Engineering & Capital Works.
The Health & Safety Policy, current Cost and Frequency Record, Certificate of
Clearance issued by Workplace Safety & Insurance Board, and Certificate of Insurance
as submitted by Dundas Power Line Limited have been reviewed by the Coordinator,
Safety & Employee Development and are deemed acceptable. Credit information as
provided by D & B for Dundas Power Line Limited has been reviewed by the Purchasing
Analyst and in conjunction with staff's review of reference information and the bonding
available on this project, is deemed acceptable.
Upon careful examination of all quotations, and relevant documents received, the
Operations & Emergency Services Department, Municipal Property & Engineering
Division recommends the acceptance of the low bid submitted by Dundas Power Line
Limited for Quotation Q-7-2006 in the amount of $116,630.00 (GST included) and that
the total net project cost of $121 ,988 be approved.
This report has been prepared in conjunction with the Manager, Supply & Services who
concurs with the foregoing.
Report OES 01-06
April 10, 2006
Subject: Quotation-7 -2006
Quotation for Street Lighting - Capital Installation
Page 4
Attachments:
1. Location Map
2. Supply & Services Memorandum
Prepared By:
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Approved I EndorseC!i~Y:
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arrell B. Selsk v
Supervisor, Engineering & C
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Vera A." elgemacher
Manager, Supply & Services
Everett nts
Director, Operations & Emergency Services
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Gillis A. Paterson
Director, Corporate Services & Treasurer
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Attachments
Copy: Chief Administrative Officer
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MUNICIPAL PROPERTY & ENGINEERING
Attachment For Quote Q-7-2006
ORION COURT / BELINDA COURT & KINGSTON ROAD
STREET LIGHT INSTALLATION
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LlMPandEIProjecls & SchedulinglAttachments for Tenders\2006\Q-X·2006 . Slreetlighling,doc
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LOCATION:
Orion Court - starting and finishing on Orion Court
Belinda Court - starting and finishing on Belinda Court
Kingston Road - from Valley Farm Road east to Notion Road
PROPOSED STREET LIGHT INSTALLATION ON BELINDA / ORION INCLUDES:
Remove existing poles and luminaries
Replace with new poles and luminaries
PROPOSED STREET LIGHT INSTALLATION ON KINGSTON INCLUDES:
Install new poles and luminaries where required on the north side
L:IMPancfEIProjecls & SchecfulinglAltachments for TencfersI2006IQ-X-2006 - Streetlighting,cfoc
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CORPORATE SERVICES DEPARTMENT
SUPPLY & SERVICES
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MEMORANDUM
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January 24, 2006
CITY OF PICKERiNG
MUNICIPAL PROPERTY & ENGINEERING
To: Richard Holborn
Division Head
Municipal Property & Engineering
Darrell Selsky ./
Supervisor,
Engineering & Capital Works
From: Barbara Tran
Buyer
RE: Quotation No. Q-7-2006,
Quotation for Street Lighting-Capital Installation 2006
CLOSING: Tuesday, January 24,2006,12:00 Noon
Quotations were invited from ten (10) companies on January 16, 2006 of which five (5)
picked up documents and three (3) responded by the closing deadline noted above.
Copies and a summary are attached. Quotations shall be irrevocable for 60 days after
the official closing date and time.
SUMMARY
PST Included! GST Extra
A copy of the quotations are attached for your review along with the following summary
of costs:
Bidder
Dundas Power Line Ltd.
Stace Electric Com an Ltd.
Lan Ie Utilities Contractin Ltd.
MDK Electric Ltd.
Bid
$109,000.00
$112,017.10
$144,654.00
Unable to Bid
Richard Holborn I Darrell Selsky
DeS -01-0Ct,
("'lENT ~ REPORT#.lat1uary 24, 2006
._~,ot :L. Page 2
Pursuant to Supplementary Standard Conditions Item 10, the following documents will
be requested of the low bidder for your review during the evaluation stage of this
quotation call:
(a) a copy of the Health & Safety Policy to be used on this project;
(b) a copy of the current Cost and Frequency Report issued by Workplace Safety &
Insurance Board (in lieu of the Cost and Frequency document, a copy of the
current CAD 7, NEER, or MAP reports may be submitted);
(c) a copy of the current Certificate of Clearance issued by Workplace Safety &
Insurance Board;
(d) the City's certificate of insurance shall be completed by the bidder's agent, broker
or insurer.
Please review information provided and advise if the quotation submitted by Dundas
Power Line Ltd. is acceptable, or any reason(s) why the bid of Dundas Power Line Ltd.
is not acceptable; and any other related comments specific to the project.
Confirm any previous working experience with the supplier and indicate if the work was
acceptable. Without previous working experience, confirm if reference checks are
acceptable.
In accordance with Purchasing Policy Item 04.05 (revised 2005), an award exceeding
$81,000 is subject to Council approval.
If you require further information, please feel free to contact me.
Thank you,
LAA~ltb11t--/
Barbara Tran
Ibt
Attachments