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Home My WebLink About10/11/2005Executive Committee Meeting Minutes Tuesday, October 11, 2005 7:30 pm Chair: Councillor Ashe PRESENT: Mayor David Ryan COUNCILLORS: K. Ashe M. Brenner D. Dickerson R. Johnson B. McLean D. Pickles ALSO PRESENT: T. J. Quinn - G. Paterson - S. Reynolds - D. Bentley - R. Holborn - L. Taylor - D. Shields - Chief Administrative Officer Director, Corporate Services & Treasurer Acting Director, Operations & Emergency Services City Clerk Division Head, Municipal Property & Engineering Manager, Development Review, Planning & Development Deputy Clerk (I) (11) ADOPTION OF MINUTES Meeting of September 26, 2005 MATTERS FOR CONSIDERATION (1) Director, Planning & Development, Report PD 37-05 Zoning By-law Amendment Application A 08/05 First Capital (Steeple Hill Land) Corporation 670 Kingston Road North Part of Lot 29, Range 3, B.F.C. (40R-23222, Parts 1 & 2) City of Pickerin.q Moved by Councillor Pickles Seconded by Councillor Brenner Executive Committee Meeting Minutes Tuesday, October 11, 2005 7:30 pm Chair: Councillor Ashe That Pickering Council RECEIVE Addendum to Report PD 37-05 relating to an amendment to the existing zoning on subject lands to permit a variety of office and commercial uses, on lands being North Part of Lot 29, Range 3, B.F.C. (40R-23222, Parts 1 & 2), in the City of Pickering. That the additional provisions affecting adjacent westerly lands are technical and minor in nature and do not affect the general intent and purpose of Zoning By-law Amendment Application A 8/05 therefore, NO FURTHER NOTICE is required to be given with respect to this application, in the City of Pickering. That Zoning By-law Amendment Application A 8/05, be APPROVED as set out in the draft by-law attached as Appendix I to Addendum to Report PD 37- 05, to amend the existing zoning on the subject lands to permit a variety of office and commercial uses, on lands being North Part of Lot 29, Range 3, B.F.C. (40R-23222, Parts 1 & 2), in the City of Pickering. That the amending zoning by-law to implement Zoning By-law Amendment Application A 8/05, as set out in Appendix I to Addendum to Report PD 37-05 be FORWARDED to City Council for enactment. CARRIED (2) Director, Operations & Emergency Services, Report OES 36-05 Supply and Delivery of Two (2) One-Ton Dump Trucks Quotation No. Q-45-2005 Moved by Councillor Dickerson Seconded by Councillor Brenner That Report OES 36-05 regarding the supply and delivery of Two (2) One- ton Dump Trucks, be received; and That Quotation No. Q-45-2005 submitted by Donway Ford Sales Ltd. for the supply and delivery of two (2) One-ton Dump Trucks in the amount of $84,706.00 plus applicable taxes be accepted, with the estimated annual repayment of approximately $26,000 being included in the annual Current Budget; and That the total purchase pdce of $96,871.90 be approved; and 2 Executive Committee Meeting Minutes Tuesday, October 11, 2005 7:30 pm Chair: Councillor Ashe (3) o That Council authorize the Director, Corporate Services & Treasurer to finance the project through an internal loan; and o CARRIED Director, Operations & Emergency Services, Report OES 35-05 RFP-8-2005 - Request for Proposal, Bridge Design & Contract Administration - Bulmer Bridge and Reesor Creek Bridge Moved by Councillor Pickles Seconded by Councillor Johnson 1. That Report OES 35-05 regarding a Request for Proposal, Bridge Design & Contract Administration be received; and 2. That staff at the City of Pickering be given the authority to give effect hereto. That the Reesor Creek Bridge (05-2320-009-06) and the Bulmer Bridge (05- 2320-009-07) deck replacement projects as contained in the 2005 Capital Budget with estimated costs and financing of: Financing Brid.qe Estimated Costs COMRIF Debt Reesor Creek $267,300 $178,200 $89,100 Bulmer $291,500 $194,325 $97,175 be approved subject to final approval of construction costs by Council; and That RFP-8-2005 submitted by R.V. Anderson for Bddge Design and Contract Administration in the amount of $58,810 (G.S.T. extra) be accepted; and That the total gross cost of $70,952 and a net cost of $66,310, for the proposal amount and other project costs identified in this report be approved; and that, That the amount of $65,000 for Bridge Design and Contract Administration to be funded through the issue of debt financing be approved with the balance of $1,310 from Current Budget; and -3- Executive Committee Meeting Minutes Tuesday, October 11, 2005 7:30 pm Chair: Councillor Ashe That Council authorize the Director, Corporate Services & Treasurer to finance this portion of the project through the issuance of debt through the Region of Durham; and a) Debt financing not exceeding the amount of $65,000 for a period not exceeding 10 years, at a rate to be determined; and b) Financing and repayment charges in the amount of approximately $8,315 be included in the annual Current Budget for the City of Pickering commencing in 2006 and continuing thereafter until the loan is repaid; and c) The Treasurer be authorized to take any actions necessary in order to effect the foregoing; and That the appropriate City of Pickering officials be authorized to take necessary action to bring effect thereto. CARRIED (4) Director, Corporate Services & Treasurer, Report CS 68-05 Purchase of Vehicles for Municipal Law Enforcement Services Staff Amendment to Allocation of 2005 Capital Budget Moved by Councillor Brenner Seconded by Councillor Dickerson That Report CS 68-05 of the Director, Corporate Services & Treasurer be referred back to staff for the purpose of investigating the business case of hybrid vehicles and that the Mayor, Chief Administrative Officer and Director, Corporate Services & Treasurer be requested to follow up on the matter. CARRIED -4- Executive Committee Meeting Minutes Tuesday, October 11, 2005 7:30 pm Chair: Councillor Ashe (5) Director, Corporate Services & Treasurer, Report CS 76-05 Appointment to enforce the Parking By-law at 1100 Begley Street, 650 Kingston Road, 705 Kingston Road, 1915 Denmar Road and 1467 Whites Road North Moved by Councillor Pickles Seconded by Councillor Dickerson That Report CS 76-05 respecting the appointment of Special Municipal Law Enforcement Officers for the purpose of enforcing the Parking By-law on private property be received; and That the draft by-law to appoint persons to enforce the Parking By-law at 1100 Begley Street, 650 Kingston Road, 705 Kingston Road, 1915 Denmar Road and 1467 Whites Road North, be forwarded to Council for approval; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. CARRIED (6) Director, Operations & Emergency Services, Report OES 38-05 Frenchman's Bay Stormwater Management Master Plan Terms of Reference Moved by Councillor Brenner Seconded by Mayor Ryan 1. That Report OES 38-05 regarding the Frenchman's Bay Stormwater Management Master Plan Terms of Reference be received; and That the Terms of Reference be approved and staff be authorized to issue a request for an Expression of Interest (EOI) from qualified consulting firms to provide professional engineering services for the development of a Frenchman's Bay Stormwater Management Master Plan; and That staff, in conjunction with the Toronto and Region Conservation Authority be authorized to short-list up to four (4) of the highest scoring firms on the EOI and issue a detailed Request for Proposal document; and -5- Executive Committee Meeting Minutes Tuesday, October 11, 2005 7:30 pm Chair: Councillor Ashe o That the City of Pickering cost share on a 50/50 basis with the Toronto and Region Conservation Authority for retaining the firm of Gartner Lee Limited for project management services for the Frenchman's Bay Stormwater Management Master Plan, at a cost to the City not to exceed $15,000; and That a Steering Committee be assembled to guide the process, and provide input into the direction of the Master Plan, whose membership shall consist of City staff, TRCA staff, one member from the Waterfront Coordinating Committee, external agencies and a resident of the City of Pickering; and That appropriate officials of the City of Pickering be given authority to give effect thereto. CARRIED (ill) OTHER BUSINESS (1) South Asia Earthquake Donation to Canadian Red Cross Moved by Councillor Dickerson Seconded by Councillor Brenner WHEREAS, an enormous earthquake has struck South Asia and has resulted in untold thousands of lives lost and million more left homeless; WHEREAS, this has occurred in an area of the world where, by Canadian standards, poverty and desperation are the norm; WHEREAS, the Federal Government has today (Oct. 11/05) announced that any relief funds donated to, amongst others, the Canadian Red Cross - South Asia Fund will be matched by the Federal Government if received by such authorized agency within fourteen days; WHEREAS, the City of Pickering has demonstrated on many occasions its generosity, on behalf of all residents, to assist financially and otherwise, those people, whether in Canada or abroad, who have experienced disaster but are least able to recover; -6- Executive Committee Meeting Minutes Tuesday, October 11, 2005 7:30 pm Chair: Councillor Ashe BE IT THEREFORE RESOLVED, that the City of Pickering commits the sum of $5,000.00 to be donated to the Canadian Red Cross - South Asian Fund and that such amount be matched with contributing Federal dollars and that these monies be over and above the $20,000,000 already announced and committed by the Federal Government; and, BE IT FURTHER RESOLVED, that the Council of the City of Pickering hereby extends its most heartfelt condolences to the Governments of Pakistan and India, to their citizens who have lost loved ones and homes, and to their many friends and relatives, and our friends and residents, living here in Pickering. CARRIED UNANIMOUSLY (2) (3) (4) (5) Councillor Brenner requested that the City Clerk bring forward a report requesting that the Regional Municipality of Durham appoint City of Pickering By-law Enforcement Officers to enforce the Regional Smoking By-law within the City limits of Pickering in relation to the taxicab industry. Councillor Pickles confirmed the receipt of a petition from the residents of Buckingham Gates with regards to restricting construction traffic to Southcott Road. Councillor Pickles noted that the problem was being investigated and a response would be issued to Buckingham Gates residents shortly from City staff. Councillor Dickerson requested that the City Clerk investigate the procedure for putting a question on the ballot for the 2006 Elections with regards to the direct election of the Regional Chair, of the Regional Municipality of Durham's as per the action recently taken by the City of Pickering. The following matters were considered prior to the regular meeting: a) Director, Corporate Services & Treasurer and City Solicitor, Report CS 78-05 Municipal Liability for Flood Claims b) Director, Corporate Services & Treasurer Confidential Report CS 75-05 Taxicab License Refusal -7- Executive Committee Meeting Minutes Tuesday, October 11, 2005 7:30 pm Chair: Councillor Ashe (IV) c) Director, Corporate Services & Treasurer Confidential Report CS 74-05 Taxicab License Refusal Refer to the 'Closed' minutes of the Executive Committee dated October 11, 2005. (6) The Manager, Development Review, Planning & Development, provided the Committee with an update with respect to a planning matter associated with Rockport Developments. (7) The Chief Administrative Officer provided Members of Council with confidential correspondence dated October 11, 2005 from Hicks Morley. ADJOURNMENT The meeting adjourned at 9:05 pm. -8-