HomeMy WebLinkAboutSeptember 19, 2005Council Meeting Minutes
Monday, September 19, 2005
7:30 PM
PRESENT:
Mayor David Ryan
COUNCILLORS:
K. Ashe
M. Brenner
D. Dickerson
R. Johnson
B. McLean
D. Pickles
ALSO PRESENT:
T. J. Quinn
N. Carroll
G. Paterson
S. Reynolds
D. Bentley
D. Shields
D. Watrous
- Chief Administrative Officer
- Director, Planning & Development
- Director, Corporate Services & Treasurer
- Acting Director, Operations & Emergency Services
- City Clerk
- Deputy Clerk
- Committee Coordinator
(I) INVOCATION
Mayor Ryan called the meeting to order and led Council in the saying of the
Invocation.
(11) DISCLOSURE OFINTEREST
Declarations duly noted as per the minutes of July 25, 2005; September 6, 2005
and September 12, 2005.
(111) ADOPTION OF MINUTES
Moved by Councillor Johnson
Seconded by Councillor Brenner
Regular Council Meeting of July 25, 2005
Special Council Meeting of September 6, 2005
Special Council Meeting of September 12, 2005
CARRIED
Council Meeting Minutes
Monday, September 19, 2005
7:30 PM
(IV)
1.
(VI)
1.
(VI)
PRESENTATIONS
Pat McNeil, Ontado Power Generation, spoke of the initiatives of Ontario Power
Generation and presented a cheque for $42,000 in support of their continuing
partnership with the City of Pickering.
Pat Dunnill, Chair of the Picketing Museum Village Foundation and Laura Drake,
Chair of the Pickering Museum Village presented Council with a cheque for
$250,000 as it's contribution towards the restoration of the Temperance Hotel.
Joan Wideman, President of the Ajax/Pickering Board of Trade, requested
Council proclaim October as 'Board of Trade Month' and invited Council to attend
the Board of Trade Gala on Thursday, October 27, 2005. Mayor Ryan presented
Ms. Wideman with a proclamation on behalf of the City of Picketing in honour of
their 50th Anniversary and in honour of 'Board of Trade Month'.
Councillor Dickerson, on behalf of the Women's Auxiliary Branch 606, presented
Councillor McLean, Chair, Terry Fox Run with a cheque in support of this event.
DELEGATIONS
John Wiersma, Chair, 2005 United Way Campaign, addressed Council with
respect to the 2005 United Way Fundraising Campaign. He provided an
overview of the 2005 campaign and requested a grant for 2006 based on the
current ratio of $2.90 per resident per annum and challenged Council to increase
this grant by 10%.
REPORTS
Resolution #156105
Moved by Councillor Dickerson
Seconded by Councillor Brenner
1. Executive Committee Report EC 2005-11
That the Report of the Executive Committee EC 2005-11, dated September
12, 2005, be adopted.
CARRIED
-2-
Council Meeting Minutes
Monday, September 19, 2005
7:30 PM
Members of Council were provided with a copy of correspondence from
Raymond Ara, President of Japter Realty outlining a list of procedures already in
effect at 1691 Pickering Parkway. (Refer to Item #1 of Executive Committee
report)
Resolution #157/05
Moved by Councillor McLean
Seconded by Councillor Brenner
2. Director, Planning & Development, Report PD 33-05
Appointment of Inspectors under the Building Code Act
That Schedule A of By-law 4647/95, which appoints the Chief Building
Official, Acting Chief Building Officials and Inspectors, be amended, as set
out in Attachment #1 to Report PD 33-05 of the Director, Planning &
Development.
CARRIED
Resolution #158/05
Moved by Councillor Dickerson
Seconded by Councillor Pickles
Director, Operations & Emergency Services, Report OES 34-05
Tender No. T-12-2005
Tender for Concrete Sidewalk Installations - Various Locations
1. That Report OES 34-05 regarding Concrete Sidewalk Installations -
Various Locations, be received; and
That Tender No. T-12-2005 submitted by Trisan Construction for Concrete
Sidewalk Installations - Various Locations in the amount of $116,740.32
(G.S.T. included), be accepted; and
That the total gross project cost of $139,100 and a net project cost of
$130,000, including the tender amount and other project costs identified in
this report, be approved; and
That the amount of $106,196 for Central Street, Valley Farm Road and
Westney Road to be funded from the Easement Settlement Reserve and
Property Taxes, and that the amount of $23,804 for Finch Avenue to be
-3-
Council Meeting Minutes
Monday, September 19, 2005
7:30 PM
funded by a transfer from Development Charges Reserve Fund and the
City's Share - DC Reserve as provided for in the 2005 Capital Budget and
that the remaining fund of $39,000 from the Property Taxes be carried
over to address any future needs, be approved; and
5. That the appropriate City of Pickering officials be authorized to take
necessary action to bring effect thereto.
CARRIED
Resolution #159/05
Moved by Councillor Brenner
Seconded by Councillor Ashe
Director, Operations & Emergency Services, Report OES 33-05
Creative Outdoor Advertising (COA)
-Rec¥clin.q Bin A,qreement
That Council receive Report OES 33-05 of the Director, Operations &
Emergency Services regarding entering into an agreement with Creative
Outdoor Advertising (COA) for the supply, installation and maintenance of
recycling bins; and
2. That the Mayor and Clerk be authorized to execute the Agreement with
COA; and
That appropriate officials be authorized to take action to initiate the terms
of the Agreement
CARRIED AS AMENDED
(See Following Motion)
Resolution #159105(a)
Moved by Councillor Dickerson
Seconded by Councillor Brenner
That Attachment #1 to Report OES 33-05 of the Director, Operations &
Emergency Services with respect to the agreement with Creative Outdoor
Advertising be amended by the deletion of Item 31(i) 'promote any political
candidacy during a municipal election'.
CARRIED
4
Council Meeting Minutes
Monday, September 19, 2005
7:30 PM
Resolution #160/05
Moved by Councillor Dickerson
Seconded by Councillor Pickles
5. Proclamations:
"Communities Day"- October 5, 2005
"Ajax-Pickerinq Board of Trade Month" - October, 2005
That Mayor Ryan be authorized to make the following proclamations:
"Communities Day"- October 5, 2005
"Ajax-Picketing Board of Trade Month" - October, 2005
CARRIED
NOTICES OF MOTION
Resolution #161105
Moved by Councillor Brenner
Seconded by Councillor Dickerson
1.
Establishment of Benchmarkin~q Standards
WHEREAS Pickering acknowledges the need to establish benchmarking
standards for all development in Pickering;
WHEREAS such standards ensure sustainability through measures that
promote development initiatives that are "environmentally sustainable",
financially sustainable", and less dependent on traditional energy methods;
WHEREAS benchmarking standards for all development in Pickering takes
into consideration the diverse needs of our existing and future residents;
NOW THEREFORE the Council of The Corporation of the City of Pickering
hereby appoints a Councillor from Wards 1, 2 and 3 to work with the Division
Head, Corporate Projects & Policy and the Director, Planning & Development
on developing a consultation process that will ensure wide cross
representation from all sectors;
THAT a plan for this process be brought back to Council no later than the
Council meeting of November 7th, 2005; and
5
Council Meeting Minutes
Monday, September 19, 2005
7:30 PM
FURTHER THAT Councillor Brenner, Councillor Dickerson and Councillor
Johnson be appointed to work with the Division Head, Corporate Projects &
Policy and the Director, Planning & Development.
CARRIED
Resolution 162105
Moved by Councillor Johnson
Seconded by Councillor Pickles
For Leave to Introduce a motion with respect to decorative masonry piers and
gateway walls.
CARRIED
Resolution 163105
2. Decorative Masonry Piers and Gateway Walls
Moved by Councillor Dickerson
Seconded by Councillor Brenner
THAT the City of Pickering retain the necessary masonry services for the
purposes of undertaking the repair and/or replacement of decorative masonry
piers along Finch Avenue/VVhites Road and other locations at an upset limit of
$50,000.; and
FURTHER, that the appropriate officials of the City of Pickering be given
authority to give effect thereto.
CARRIED
Councillors McLean and Dickerson gave notice that they will introduce the
following motion at the next or subsequent meeting of Council.
3. Red Li.qht Cameras
WHEREAS the City of Pickering, in light of recommendations presented to
Regional Council through Report #2005-W-97 of the Commissioner of Works,
wishes to reconfirm the previous resolution of Council, dated May 20, 2003
with respect to the feasibility of implementing Red Light Cameras for use at
signalized intersections in the City of Pickering; and
-6-
Council Meeting Minutes
Monday, September 19, 2005
7:30 PM
FURTHER, reconfirm the issue of safety of the residents of the City of
Pickering; the extensive studies completed outlining the benefits of a Red
Light Camera Project and the success of municipalities, such as the City of
Toronto who participated in the original two year pilot project of the Province
of Ontario; and
THAT the Region of Durham be so advised of the previous resolution of the
Council of the City of Pickering, as noted;
Resolution #72/03 - May 20, 2003
WHEREAS in a survey undertaken by the Traffic Injury Research
Foundation (TIRF), over 80% of Ontarians surveyed consider red light
running and aggressive drivers to be a serious problem; and
WHEREAS in the same survey, 76% of those surveyed agreed that there
should be greater enforcement of all traffic laws; and
WHEREAS the TIRF survey found that Ontarians' support for the use of
technology, and in particular Red Light Cameras, to reduce red light
running was in excess of 79%; and
WHEREAS statistics gathered by the Insurance Institute for Highway
Safety shows that jurisdictions in the United States that use Red Light
Cameras experience 29% fewer injury crashes at signalized intersections;
and
WHEREAS the same statistics gathered by the Insurance Institute for
Highway Safety shows that in Canadian jurisdictions that use Red Light
Cameras, there is a decline in red light violations that range from 35% to
98%;
WHEREAS the use of technology to enforce traffic regulations has been
endorsed by:
· The Toronto Police Service
· The Ontario and Canadian Associations of Chiefs of Police
· The Trauma Injury Prevention Program at Sunnybrook Hospital
· The Canada Safety Council
· The Traffic Injury Research Foundation
· The Ontario Construction Association; and
-7-
Council Meeting Minutes
Monday, September 19, 2005
7:30 PM
NOW THEREFORE the Council of The Corporation of the City of
Picketing hereby directs staff to work with the staff of the Regional
Municipality of Durham and the Durham Regional Police Service to
investigate the feasibility of implementing Red Light Cameras for use at
signalized intersections in the City of Pickering; and
FURTHER THAT the Region of Durham be so advised.
Councillors Johnson and Pickles gave notice that they will introduce the following
motion at the next or subsequent meeting of Council.
4. Commerative Stamp Honourin,q John Allan Cameron
THAT in honour of John Allan Cameron, Godfather of Celtic Music, the City of
Pickering hereby gives notice of its request to honour this fine citizen of the
City of Pickering and great Canadian, through a request to Canada Post for a
stamp to commerate his significant achievements; entertaining our troops
globally; Pickering Lifetime Achievement and 2004 Order of Canada;
THAT the City Clerk be directed to prepare the necessary application to give
effect to this request; and
FURTHER, that support from the following be hereby requested in order to
ensure John Allan Cameron is honoured; Mark Holland, MP; Dan McTeague,
MP; Governor General of Canada; Municipalities of Cape Breton, NB; Halifax,
NS; Fergus, ON; Markham, ON; Uxbridge, ON; Region of Durham, ON;
Wellington County, ON; Association of Municipalities of Ontario and the
Federation of Canadian Municipalities.
(VIII) BY-LAWS
Councillor Brenner, seconded by Councillor McLean, took leave to introduce by-laws of
the City of Pickering:
By-law 6563/05
Being a by-law of The Corporation of the City of Pickering to establish the 2005 Final
Property Taxes and Due Date for the Commercial, Industrial and Multi-Residential Tax
Classes. (Refer to Report CS 61-05)
-8-
Council Meeting Minutes
Monday, September 19, 2005
7:30 PM
By-law 6564/05
Being a by-law to confirm the authorization of the ,ssuance of debentures ~n the amount
of $288,000 for the supply and delivery of a Telescopic Boom Excavator project in the
City of Pickering. (Refer to Report CS 63-05)
By-law 6565/05
Being a by-law to confirm the authorization of the issuance of debentures ~n the amount
of $132,000 for the supply and delivery of an Articulating Wheel Loader project in the
City of Pickering. (Refer to Report CS 63-05)
By-law 6566/05
Being a by-law to confirm the authorization of the ~ssuance of debentures ~n the amount
of $175,000 for the surface treatment works for Seventh Concession Road, Hoxton
Street and Westney Road in the City of Pickering. (Refer to Report CS 6305)
By-law 6567/05
Being a by-law to confirm the authorization of the ~ssuance of debentures ~n the amount
of $150,000 for the asphalt works for Parks Crescent, Brougham Road, Sideline 16 and
Concession 7 in the City of Pickering. (Refer to Report CS 63-05)
By-law 6568/05
Being a by-law to confirm the authorization of the issuance of debentures ~n the amount
of $700,000 for the Liverpool Road Nautical Village Boulevard & Streetscape
Improvements in the City of Pickering. (Refer to Report CS 63-05)
By-law 6569~05
Being a by-law to confirm the authorization of the ~ssuance of debentures in the amount
of $197,000 for the Asphalt & Concrete Sidewalk Installations at Annland Street,
Eastbank Road, Strouds Lane, Valley Farm Road and Eight Concession Road in the
City of Pickering. (Refer to Report CS 63-05)
By-law 6570/05
Being a by-law to confirm the authorization of the issuance of debentures in the amount
of $451,000 for the Pickering Museum Village Program Centre in the City of Pickering.
(Refer to Report CS 63-05)
-9-
Council Meeting Minutes
Monday, September 19, 2005
7:30 PM
By-law 6571/05
Being a by-law to confirm the authorization of the issuance of debentures in the amount
of $160,000 for the Architecture Service for the design of doubles squash courts and
aerobics studios at the Pickering Recreation Complex project in the City of Pickering.
(Refer to Report CS 63-05)
By-law 6572/05
Being a by-law to confirm the authorization of the issuance of debentures in the amount
of $539,000 for the Supply & Delivery of a Fire Pumper Vehicle in the City of Pickering.
(Refer to Report CS 63-05)
By-law 6573/05
Being a by-law to appoint By-law Enforcement Officers for certain purposes (Parking
Regulation - 1330 Altona Road, 575 Steeple Hill, 400 Kingston Road and 1792
Liverpool Road.) (Refer to Report CS 57-05)
By-law 6574/05
Being a by-law to amend Restricted Area (Zoning) By-law 3036, as amended by By-law
1896/84, to implement the Official Plan of the City of Pickering, Region of Durham, for
Part Block A, Plan M-1024, now Part 8, 40R-8639, in the City of Pickering. (A 14/05)
(Refer to Report PD 34-05)
By-law 6575/05
Being a by-law to amend By-law 2359/87 providing for the regulating of parking,
standing and stopping on highways or parts of highways under the jurisdiction of the
City of Pickering and on private and municipal property. This by-law implements a
request of Marcan Transport for signage on Alliance Road and Sandy Beach Road.
By-law 6576/05
Being a by-law to amend By-law 2359/87 providing for the regulating of parking,
standing and stopping on highways or parts of highways under the jurisdiction of the
City of Picketing and on pdvate and municipal property. This by-law implements a
request for a change in signage on the south side of Plummer St.
-10-
Council Meeting Minutes
Monday, September 19, 2005
7:30 PM
By-law 6577/05
Being a by-law to amend Zoning By-law 3037, as amended, to implement the Official
Plan of the City of Pickering, Region of Durham. (A 15/05) (Refer to Report PD 35-05)
By-law 6578/05
Being a by-law to amend Zoning By-law 3036, as amended, to implement the Official
Plan of the City of Pickering, Region of Durham. (A 15/05) (Refer to Report PD 35-05)
By-law 6579/05
Being a by-law to appoint Debbie Shields as the Deputy Clerk of The Corporation of the
City of Pickering.
By-law 6580/05
Being a by-law to amend Schedule A of By-law 4647/95 appointing the Chief Building
Official, Acting Chief Building Officials and Inspectors. (Refer to Report PD 33-05)
CARRIED
THIRD READING:
Councillor Brenner, seconded by Councillor McLean, moved that By-law Numbers
6563~05, 6564~05, 6566/05, 6567~05, 6568/05, 6569/05, 6570/05, 6571/05, 6572/05,
6573~05, 6574/05, 6575/05, 6576/06, 6577/05, 6578/05, 6579/05 and 6580/05 be
adopted and the said by-laws be now read a third time and PASSED and that the Mayor
and Clerk sign the same and the seal of the Corporation be affixed thereto.
CARRIED
{IX) OTHER BUSINESS
Councillor Brenner referred to a memo from the Chief Building Official dated July
5, 2005 concerning indoor marijuana grow operations and the Building Inspectors
authority to investigate buildings that have contained grow operations, along with
property standards enforcement. He questioned what steps are being taken by
the City to ensure that growing operations are safe for new purchasers.
Councillor Brenner thanked the Director, Planning & Development and the Acting
Director, Operations and Emergency Services on their quick response to a
situation in the Amberlea subdivision. He directed staff to prepare a report on the
-11 -
Council Meeting Minutes
Monday, September 19, 2005
7:30 PM
steps to be taken to advise residents of the potential sewage back up in their
homes and the request to undertake a home inspection.
Councillor McLean also commented on the indoor grow operation situation and
suggested that an Environmental Engineer be hired to undertake inspections and
further that this matter be addressed through the property standards by-law.
Councillor Johnson advised of the many events attended by Council Members
including the Opening of the ^ltona Forest Trail, and the successful events held
by the Altona West Community Association and Greenwood Ratepayers
Association.
Councillor Johnson congratulated staff on the 22 Year celebration event held at
the Recreation Complex this past weekend.
Councillor Pickles advised of the successful Ducks Unlimited Dinner held this
past weekend.
Councillor Pickles requested the Environmental Coordinator meet with the Fast
Food establishments requesting their assistance in picking up litter, which their
establishment generates, along with the development of a Good Neighbours
policy.
o
Councillor Pickles suggested that staff contact various municipalities to inquire
into how they handle speeding traffic, for the purpose of introducing less invasive
measures such as rumble stripes and speed bumps.
°
Mayor Ryan emphasized the need to ensure the importance of the adherence to
the Purchasing Policy by Members of Council and City staff.
10.
Councillor Brenner requested that staff be requested to develop a policy for the
purpose of implementing sufficient securities for the care of decorative masonry
piers and fences.
11. The following matters were considered prior to the regular meeting:
Resolution # 164/05
Moved by Councillor McLean
Seconded by Councillor Johnson
That Council move into a closed meeting of Council in order to discuss a matter subject
to litigation or potential litigation, including matters before administrative tribunals,
-12-
Council Meeting Minutes
Monday, September 19, 2005
7:30 PM
affecting the City; the receiving of advice that is subject to solicitor-client privilege,
including communications necessary for that purpose; and, a proposed or pending
acquisition or disposition of land for Regional Corporation purposes.
CARRIED
a)
A confidential memorandum dated September 15, 2005 from the Director,
Operations & Emergency Services with respect to the Pickering Aerials
Gymnastics Club was discussed. The Acting Director, Operations & Emergency
Services was directed to provided further information.
b)
A confidential memorandum dated September 16, 2005 from the Chief
Administrative Officer with respect to possible sublease of space was discussed.
Based on the information provided, the Chief Administrative Officer was
requested to report back on this matter.
c) Discussion ensued with respect to the purchase of lands by the City. Staff were
directed to follow up on this matter. Refer to the following resolution.
Resolution #165/05
Moved by Councillor Dickerson
Seconded by Councillor Pickle
THAT Council rise from the 'In Camera' meeting.
CARRIED
Resolution #166~05
Moved by Councillor Ashe
Seconded by Councillor Pickle
THAT the confidential recommendation discussed in the closed portion of the meeting
with respect to potential purchase of lands, be adopted.
CARRIED
-13-
Council Meeting Minutes
Monday, September 19, 2005
7:30 PM
(x)
CONFIRMATION BY-LAW
By-law Number 6581105
Councillor Johnson, seconded by Councillor Pickles, moved for leave to
introduce a By-law of the City of Pickering to confirm those proceedings of the
Council of The Corporation of the City of Pickering at its Regular Meeting of
September 19, 2005.
CARRIED
(Xl)
ADJOURNMENT
The Meeting adjourned at 9:50 pm.
DATED this 19th day of September, 2005
DEBI A. BENTLEY
CITY CLERK
-14-
Appendix I
Executive Committee Report
EC 2005-11
That the Executive Committee of the City of Pickering having met on September 12,
2005, presents its eleventh report to Council and recommends:
Director, Planning & Development, Report PD 34-05
Zoning By-law Amendment Application A t4/05
Japter Realty
1691 Pickering Parkway
Part Block A, Plan M-1024, Now Part 8, 40R-8639
City of Pickerin.q
That Zoning By-law Amendment Application A 14/05 be APPROVED to
permit additional commercial and personal service uses within the existing
building on the subject property including vehicle rental establishment,
business office, laundromat, take-out restaurant, baker, and an assembly hall
without place of religious assembly, as submitted by Japter Realty, on lands
being Part Block A, Plan M-1024, now Part 8, 40R-8639, City of Pickering;
and
That prior to any restaurant type-C coming into operation the owner satisfy
the Director, Planning & Development that appropriate odour control
mechanism are in place and that the owner receive approval for a revised site
plan to the satisfaction of the Director, Planning & Development, to
accommodate additional garbage receptacles on site; and
That the amending zoning by-law to implement Zoning By-law Amendment
Application A 14/05, as set out in Appendix I to Report PD 34-05, be
FORWARDED to City Council for enactment.
Director, Planning & Development, Report PD 35-05
City Initiated: Zoning By-law Amendment Application A 15/05
To Restrict Institutional Uses on Lands Zoned
"Rural Agricultural Zone -A" in Zoning By-laws 3036 and 3037
City of Pickerin.q
That Zoning By-law Amendment Application A 15/05, initiated by the City of
Pickering, to restrict new institutional uses on lands zoned "Rural Agricultural
Zone - A", be APPROVED; as set out in Appendix I to Report PD 35-05; and
That the draft by-laws to amend Zoning By-laws 3036 and 3037, as amended,
to restrict new institutional uses and continue to permit existing institutional
uses on lands zoned "Rural Agricultural Zone -^", as specified in Appendix I
-15-
Appendix I
Executive Committee Report
EC 2005-11
o
to Report PD 35-05, be FORWARDED to Council for enactment on
September 19, 2005; and
That Council INSTRUCT staff to continue to work cooperatively with
representatives of Ansar Medical Inc. and the Toronto and Region
Conservation Authority to locate the required roadway (east of Brock Road,
where it crosses the 2177 and 2185 Brock Road properties) to maximize
development on the properties while meeting the public objectives set out in
the Duffins Precinct Development Guidelines; and
That retention of "Rural Agricultural Zone - A" zoning on urban lands BE
EVALUATED when the comprehensive zoning by-law consolidation/review is
undertaken by the City; and
That Council INSTRUCT staff to initiate a zoning by-law amendment to
implement a new parking standard for places of religious assembly (churches
and religious institutions) for all zones in the four City parent zoning by-laws.
Director, Planning & Development, Report PD 39-05
Draft Plan of Subdivision SP-2005-02
Zoning By-law Amendment Application ^ 06/05
946037 Ontario Limited
Part of Lot 21, Plan 819, (40R-20788, Parts 1, 8, 9 & 10)
City of PickerinR
That Draft Plan of Subdivision SP-2005-02 submitted by 946037 Ontario
Limited, be APPROVED as set out in the conditions section attached as
Appendix I to Report PD 39-05, to permit the development of a plan of
subdivision, on lands being Part of Lot 21, Plan 819, (40R-20788, Parts 1, 8,
9 & 10), City of Pickering; and
That Zoning By-law Amendment Application A 6/05, submitted by 946037
Ontario Limited, be APPROVED subject to the conditions outlined in
Appendix II to Report PD 39-05, to establish performance standards to allow
the implementation of the Draft Plan of Subdivision SP-2005-02, on lands
being Part of Lot 21, Plan 819, (40R-20788, Parts 1, 8, 9 & 10), City of
Pickering.
-16-
Appendix I
Executive Committee Report
EC 2005-11
Director, Operations & Emergency Services, Report OES 30-05
Supply and Delivery of 4-Ton Dump Truck
Q-36-2005
That Report OES 30-05 regarding the supply and delivery of a 4 Ton Dump
Truck, be received; and
That Quotation No. Q~36-2005 submitted by Scarborough Truck Centre Inc.
for the supply and delivery of a 4 Ton Dump Truck with snow plow and wing
and electronic salt metering in the amount of $12,468.00 (GST and PST
extra), be accepted; and
That the optional wing suspension bag as quoted upon by Scarborough Truck
Centre Inc. in the amount of $459.00 (GST and PST extra), be accepted; and
That the total gross purchase cost of $187,366.05 and a net purchase cost of
$175,961.16, be approved; and
That Council authorize the Director, Corporate Services & Treasurer to
finance the project through the issuance of debt; and
a)
That debt financing through the Region of Durham in the amount of
$175,000.00 for a period not exceeding 10 years, at a rate to be
determined; be approved and the balance of approximately $962 plus
financing costs be financed from current funds; and
b)
That financing and repayment charges in the amount of approximately
$22,700 be included in the annual Current Budget for the City of Pickering
commencing in 2006 and continuing thereafter until the loan is repaid; and
c)
That the Director, Corporate Services & Treasurer has certified that this
loan and the repayment thereof falls within the City's debt and financial
obligations approved annual repayment limit for debt and other financial
obligations for 2005 as established by the Province for Municipalities in
Ontario; and
d) That the Treasurer be authorized to take any actions necessary in order to
effect the foregoing; and
6. That staff at the City of Pickering be given the authority to give effect thereto.
-17-
Appendix I
Executive Committee Report
EC 2005-11
Director, Operations & Emergency Services, Report OES 31-05
Canada-Ontario Municipal Rural Infrastructure Fund Intake Two
-Proposed Pickering Project
1. That Report to Council OES 31-05 regarding the Canada-Ontario Municipal
Rural Infrastructure Fund (COMRIF) Intake Two, be received; and
That the Corporation of the City of Picketing participates in COMRIF Intake
Two through the submission of an application by the application deadline of
September 30, 2005; and
That the City of Pickering's participation in COMRIF Intake Two shall consist
of an undertaking of a bridge reconstruction at a total estimated cost of
$1,000,000 and a net estimated City cost of $333,334 at the following location
at its highest priority:
Sandy Beach Road south of Parkham Crescent
and this project be included in the 2006 Capital Budget; and
That staff be given authority to prepare and submit the necessary
documentation for the on-line application including a resolution by Council;
and
That the COMRIF Intake Two project be identified as a Capital pdodty in the
2005 or 2006 Capital Budget, subject to receiving approval of funding by
COMRIF; and
6. That the appropriate officials of the City of Pickering be given authority to give
effect thereto.
Director, Corporate Services & Treasurer, Report CS 61-05
2005 Final Tax Due Dates for Commercial, Industrial and
Multi-Residential Realty Tax Classes
1. That Report CS 61-05 of the Director, Corporate Services & Treasurer, be
received; and
That the Director, Corporate Services & Treasurer be authorized to issue the
FINAL 2005 Tax Bills for Commercial, Industrial and Multi-residential
properties with a due date of October 14th, 2005; and
-18-
Appendix I
Executive Committee Report
EC 2005-11
That the Director, Corporate Services & Treasurer be authorized to make any
changes or undertake any actions necessary, including altering the due date,
in order to ensure the tax billing process is completed and in order to comply
with Provincial Regulations; and
That the necessary By-law attached to this report be read three times and
approved; and
That the appropriate officials of the City of Pickering be given authority to give
effect hereto.
Director, Corporate Services & Treasurer, Report CS 65-05
Section 357/358 of the Municipal Act- Adjustment to Taxes
1. That Report CS 65-05 of the Director, Corporate Services, concerning
Section 357/358 of the Municipal Act- Adjustment to Taxes, be received; and
2. That the write-off of taxes as provided under Section 357/358 of the Municipal
Act, R.S.O. 2001, as amended, be approved; and
3. That the appropriate officials of the City of Pickering be authorized to take the
necessary action to give effect hereto.
o
Director, Corporate Services & Treasurer, Report CS 66-05
Section 357/358 of the Municipal Act- Adjustment to Taxes
1. That Report CS 66-05 of the Director, Corporate Services, concerning
Section 357~358 of the Municipal Act-Adjustment to Taxes, be received; and
2. That the write-off of taxes as provided under Section 357 and 358 of the
Municipal Act, R.S.O. 2001, as amended, be approved; and
3. That the appropriate officials of the City of Pickering be authorized to take the
necessary action to give effect hereto.
-19-
Appendix I
Executive Committee Report
EC 2005-11
Director, Corporate Services & Treasurer, Report CS 63-05
Final Approval for Financing of Council Approved Capital Projects
-Internal Loans and External Borrowing Through the Issuance of Debt
1. That Report CS 63-05 from the Director, Corporate Services & Treasurer, be
approved; and
That Council approve the internal loans of up to $50,000 to be financed from
the Development Charges Reserve Funds based on the purposes, terms &
conditions as specified in Attachment 1 to Report CS 63-05 and furthermore,
that the Director, Corporate Services & Treasurer be authorized and directed
to take whatever actions necessary, including the recommendations below, to
give effect thereto; and
3. That the Director, Corporate Services & Treasurer be authorized to:
a)
undertake long term financing through the issuance of debt up to a total
amount of $2,792,000 for the projects listed on Attachment 2 to Report CS
63-05 in the indicated amounts up to a maximum term of 20 years,
through the Region of Durham or for the following purposes, as indicated
in Attachment 2:
Cost centres Amount
Roads $1,445,000
Sidewalks 197,000
Culture & Recreation 611,000
Fire 539,000
Total $ 2,792,000
b)
undertake the financing of any projects or portions thereof that cannot be
accommodated through the foregoing through internal loans or a financial
institution offedng long term financing under similar terms and conditions;
and
c)
finance any capital expenditures currently financed through internal loans,
should the need for funds arise, through the Region of Durham or through
a financial institution; and
d)
make any changes, adjustments, revisions to amounts, terms and
conditions or any other actions necessary in order to effect the above
directions of Council; and
- 20 -
Appendix I
Executive Committee Report
EC 2005-11
That the costs of undertaking the financing, currently estimated at up to
approximately $28,000, be charged to the 2005 Current Budget, General
Government Loan Repayment; and
That the annual repayment costs of principal
approximately $352,850 be included in the
thereafter until the loan is repaid; and
and interest amounting to
2006 Current Budget and
That the Director, Corporate Services & Treasurer be directed and authorized
to finance any capital projects, the financing for which is not specifically
approved by Council, through the issuance of debt or long term financing
arrangements, through the Region of Durham, a financial institution, internal
loans or whatever means necessary at the discretion of the Treasurer; and
That the Director, Corporate Services & Treasurer be authorized to engage
the services of any individual or firm, legal or otherwise, necessary to assist in
the preparation of documentation, completion of an undertaking and any other
aspects in regards to the financing of capital projects; and
That the Director, Corporate Services & Treasurer be authorized to apply any
excess proceeds raised on external and internal loans to other capital
projects for which long-term financing is required, or to reduce the promissory
notes for internal loans as is permitted under the Municipal Act; and
That the Director, Corporate Services & Treasurer be directed to prepare the
requisite by-laws for presentation to and adoption by Council at its meeting of
September 19, 2005; and
10. That the appropriate officials of the City of Pickering be given authority to give
effect thereto.
10.
Director, Corporate Services & Treasurer, Report CS 59-05
Municipal Performance Management Program
Provincially Mandated Public Reporting of Performance Measures
That Report CS 59-05 from the Director, Corporate Services & Treasurer,
concerning Municipal Performance Measurement Program, be received for
information.
-21 -
Appendix I
Executive Committee Report
EC 2005-11
11.
Director, Corporate Services & Treasurer Report CS 57-05
Appointment to Enforce the Parking By-law at 1330 Altona Road, 575 Steeple
Hill, 400 Kin.qston Road and 1792 Liverpool Road
That Report CS 57-05 respecting the appointment of Special Municipal Law
Enforcement Officers for the purpose of enforcing the Parking By-law on
private property, be received; and
That the draft by-law to appoint persons to enforce the Parking By-law at
1330 Altona Road, 575 Steeple Hill, 400 Kingston Road and 1792 Liverpool
Road, be forwarded to Council for approval; and
3. That the appropriate officials of the City of Pickering be authorized to take the
necessary actions to give effect thereto.
12.
Proclamations:
"Big Brothers and Big Sisters Month"- September, 2005
"Ajax-Pickering Board of Trade Month" - October, 2005
"International Walk to School Day" - October 5, 2005
"lntemational Walk to School Week" - October 3-7, 2005
"Fire Prevention Week" - October 9-15, 2005
"Canada's Citizenship Week"- October 17-23, 2005
"Child Care Worker & Early Childhood Educator Appreciation
Day" - October 26, 2005
That Mayor Ryan be authorized to make the following proclamations:
"Big Brothers and Big Sisters Month" - September, 2005
"Ajax-Pickering Board of Trade Month" - October, 2005
"International Walk to School Day" - October 5, 2005
"International Walk to School Week" - October 3-7, 2005
"Fire Prevention Week" - October 9-15, 2005
"Canada's Citizenship Week"- October 17-23, 2005
"Child Care Worker & Early Childhood Educator Appreciation
Day"- October 26, 2005
- 22 -