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Home My WebLink AboutSeptember 12, 2005PICKEIIINI(; Executive Committee Meeting Minutes Monday, September 12, 2005 7:50 PM Chair: Councillor McLean 001 PRESENT: Mayor Dave Ryan COUNCILLORS: K. Ashe M. Brenner D. Dickerson R. Johnson B. McLean D. Pickles ALSO PRESENT: T. J. Quinn E. Buntsma N. Carroll G. Paterson D. Bentley L. Taylor D. Watrous - Chief Administrative Officer - Director, Operations & Emergency Services - Director, Planning & Development - Director, Corporate Services & Treasurer - City Clerk - Manager, Development Review - Committee Coordinator (i) DELEGATION a) Mark Holland, MP, Ajax-Picketing, provided an update on the initiatives by the Federal Government and confirmed that Transport Canada would conduct a comprehensive due diligence review of all related airport planning studies. He outlined the grants provided to Pickering, spoke of the gas transfer and the elimination of the G.S.T. He advised that the Federal Government wants to work with Pickering and stated that an in depth peer review would be required. He further advised that he would be holding public forums to hear the resident's opinions on the airport. OO2 Executive Committee Meeting Minutes Monday, September 12, 2005 7:50 PM Chair: Councillor McLean (11) 1. MATTERS FOR CONSIDERATION Director, Planning & Development, Report PD 34-05 Zoning By-law Amendment Application A 14/05 Japter Realty 1691 Pickering Parkway Part Block A, Plan M-1024, Now Part 8, 40R-8639 City of Pickerinq Approved By-law Forwarded to Council See Recommendation #1 a) Barry Connery, 1689 Pickering Parkway, expressed his concerns with the limited parking on the site and increased garbage. b) Raymond Ata, Applicant, advised that they are committed to keeping the property clean and had purchased a larger garbage bin and increased garbage pick up to twice a week. He also advised that parking should not be a concern as this business would be a take out restaurant only. Director, Planning & Development, Report PD 35-05 City Initiated: Zoning By-law Amendment Application A 15/05 To Restrict Institutional Uses on Lands Zoned "Rural Agricultural Zone -A" in Zoning By-laws 3036 and 3037 City of Pickerinq Approved By-law Forwarded to Council See Recommendation #2 Director, Planning & Development, Report PD 36-05 Draft Plan of Subdivision Application SP-2002-06 Zoning By-law Amendment Application A 27/02 Silver Lane Estates Inc. on behalf of E. Williamson Part of Lot 32, Concession 1 City of Pickerinq Deferred to the September 26m Executive Meeting 2 PICKEIdN(; Executive Committee Meeting Minutes Monday, September 12, 2005 7:50 PM Chair: Councillor McLean 003 a) Rosemary Humphries, representing Silver Lane Estates Inc., stated her support of Report PD 36-05 but her concern that the issue of parking had not be raised earlier by the Planner. She advised that a meeting had been scheduled with Planning staff to resolve some of the concerns outlined in the report. Based on the discussion, the Committee deferred the report to September 26, 2005 in order for issues raised to be resolved. Director, Planning & Development, Report PD 39-05 Draft Plan of Subdivision SP-2005-02 Zoning By-law Amendment Application A 06~05 946037 Ontario Limited Part of Lot 21, Plan 819, (40R-20788, Parts 1, 8, 9 & 10) City of Pickering Approved See Recommendation #3 a) Martin Gaffney, 1830 Fairport Road, Applicant, appeared before the Committee in support of Report PD 39-05 and to answer any questions of the Committee. Director, Operations & Emergency Services, Report OES 30-05 Supply and Delivery of 4-Ton Dump Truck Q-36-2005 Approved See Recommendation #4 Director, Operations & Emergency Services, Report OES 31-05 Canada-Ontario Municipal Rural Infrastructure Fund Intake Two -Proposed Pickerinq Project Approved See Recommendation #5 3 OO4 PI¢ 'K ER1NG Executive Committee Meeting Minutes Monday, September 12, 2005 7:50 PM Chair: Councillor McLean Director, Corporate Services & Treasurer, Report CS 61-05 2005 Final Tax Due Dates for Commercial, Industrial and Multi-Residential Realty Tax Classes Approved By-law Forwarded to Council See Recommendation #6 Director, Corporate Services & Treasurer, Report CS 65-05 Section 357/358 of the Municipal Act- Adjustment to Taxes Approved See Recommendation #7 Director, Corporate Services & Treasurer, Report CS 66-05 Section 357/358 of the Municipal Act- Adjustment to Taxes Approved See Recommendation #8 10. Director, Corporate Services & Treasurer, Report CS 63-05 Final Approval for Financing of Council Approved Capital Projects -Internal Loans and External Borrowin,q Through the Issuance of Debt Approved By-law Forwarded to Council See Recommendation #9 11. Director, Corporate Services & Treasurer, Report CS 59-05 Municipal Performance Management Program Provincially Mandated Public Reporting of Performance Measures Approved See Recommendation #10 12. Director, Corporate Services & Treasurer Report CS 57-05 Appointment to Enforce the Parking By-law at 1330 Altona Road, 575 Steeple Hill, 400 Kingston Road and 1792 Liverpool Road Approved By-law Forwarded to Council S6e Recommendation #11 4 PICKERING Executive Committee Meeting Minutes Monday, September 12, 2005 7:50 PM Chair: Councillor McLean OO5 13. Proclamations "Big Brothers and Big Sisters Month"- September, 2005 "Ajax-Pickering Board of Trade Month" - October, 2005 "International Walk to School Day"- October 5, 2005 "International Walk to School Week" - October 3-7, 2005 "Fire Prevention Week"- October 9-15, 2005 "Canada's Citizenship Week"-October 17-23, 2005 "Child Care Worker & Early Childhood Educator Appreciation Day" - October 26, 2005 Approved See Recommendation #12 (iii) OTHER BUSINESS 1. Councillor Johnson thanked Council and staff for their work on the John Allan Cameron Fundraiser. 2. The following matters were considered prior to the regular meeting: a) The Chief Administrative Officer updated the Committee on discussions held with Rockport Development with respect to the use of lands at the south-west corner of The Esplanade. The Chief Administrative Officer was directed to meet with the affected Ward Councillors and update the Committee if a formal agreement was to be considered. b) The Chief Administrative Officer updated the Committee on correspondence received from the Solicitor for the City with respect to the taxicab investigation. c) The Chief Administrative Officer updated the Committee on confidential correspondence received from the Town of Whitby with respect to animal services. Based on the discussion the following direction was provided to staff: i) THAT the City of Pickering formally acknowledge the termination of services with the Town of Whitby effective December 31, 2005; ii) THAT staff be directed to prepare a report with respect to animal services outlining a proposed solution for animal services effective January 1, 2006; and -5- Executive Committee Meeting Minutes Monday, September 12, 2005 7:50 PM Chair: Councillor McLean d) iii) THAT the Chief Administrative Officer, Director of Corporate Services, City Solicitor and City Clerk be authorized to resolve any legal or financial and operational implications associated with the termination of service by the Town of Whitby; and iv) THAT staff at the City of Pickering be given authority to give effect thereto. Councillor Pickles advised of his intent to nominate John Sabean for the annual Heritage Community Recognition Program. (IV) ADJOURNMENT The meeting adjourned at 11:00 pm. -6- Appendix I Executive Committee Report EC 2005-11 007 That the Executive Committee of the City of Pickering having met on September 12, 2005, presents its eleventh report to Council and recommends: Director, Planning & Development, Report PD 34-05 Zoning By-law Amendment Application A 14/05 Japter Realty 1691 Pickering Parkway Part Block A, Plan M-1024, Now Part 8, 40R-8639 City of Pickerinq That Zoning By-law Amendment Application A 14/05 be APPROVED to permit additional commercial and personal service uses within the existing building on the subject property including vehicle rental establishment, business office, laundromat, take-out restaurant, baker, and an assembly hall without place of religious assembly, as submitted by Japter Realty, on lands being Part Block A, Plan M-1024, now Part 8, 40R-8639, City of Pickering; and That prior to any restaurant type-C coming into operation the owner satisfy the Director, Planning & Development that appropriate odour control mechanism are in place and that the owner receive approval for a revised site plan to the satisfaction of the Director, Planning & Development, to accommodate additional garbage receptacles on site; and That the amending zoning by-law to implement Zoning By-law Amendment Application A 14/05, as set out in Appendix I to Report PD 34-05, be FORWARDED to City Council for enactment. Director, Planning & Development, Report PD 35-05 City Initiated: Zoning By-law Amendment Application A 15/05 To Restrict Institutional Uses on Lands Zoned "Rural Agricultural Zone -A" in Zoning By-laws 3036 and 3037 City of Pickering That Zoning By-law Amendment Application A 15/05, initiated by the City of Pickering, to restrict new institutional uses on lands zoned "Rural Agricultural Zone - A", be APPROVED; as set out in Appendix I to Report PD 35-05; and 7 OO8 PICKEI ,IG Appendix I Executive Committee Report EC 2005-11 o That the draft by-laws to amend Zoning By-laws 3036 and 3037, as amended, to restrict new institutional uses and continue to permit existing institutional uses on lands zoned "Rural Agricultural Zone -A", as specified in Appendix I to Report PD 35-05, be FORWARDED to Council for enactment on September 19, 2005; and That Council INSTRUCT staff to continue to work cooperatively with representatives of Ansar Medical Inc. and the Toronto and Region Conservation Authority to locate the required roadway (east of Brock Road, where it crosses the 2177 and 2185 Brock Road properties) to maximize development on the properties while meeting the public objectives set out in the Duffins Precinct Development Guidelines; and That retention of "Rural Agricultural Zone - A" zoning on urban lands BE EVALUATED when the comprehensive zoning by-law consolidation/review is undertaken by the City; and That Council INSTRUCT staff to initiate a zoning by-law amendment to implement a new parking standard for places of religious assembly (churches and religious institutions) for all zones in the four City parent zoning by-laws. Director, Planning & Development, Report PD 39-05 Draft Plan of Subdivision SP-2005-02 Zoning By-law Amendment Application A 06~05 946037 Ontario Limited Part of Lot 21, Plan 819, (40R-20788, Parts 1, 8, 9 & 10) City of Pickering That Draft Plan of Subdivision SP-2005-02 submitted by 946037 Ontado Limited, be APPROVED as set out in the conditions section attached as Appendix I to Report PD 39-05, to permit the development of a plan of subdivision, on lands being Part of Lot 21, Plan 819, (40R-20788, Parts 1, 8, 9 & 10), City of Pickering; and That Zoning By-law Amendment Application A 6/05, submitted by 946037 Ontario Limited, be APPROVED subject to the conditions outlined in Appendix II to Report PD 39-05, to establish performance standards to allow the implementation of the Draft Plan of Subdivision SP-2005-02, on lands being Part of Lot 21, Plan 819, (40R-20788, Parts 1, 8, 9 & 10), City of Pickering. -8- PICKFRING Appendix I Executive Committee Report EC 2005-11 009 Director, Operations & Emergency Services, Report OES 30-05 Supply and Delivery of 4-Ton Dump Truck Q-36-2005 That Report OES 30-05 regarding the supply and delivery of a 4 Ton Dump Truck, be received; and That Quotation No. Q-36-2005 submitted by Scarborough Truck Centre Inc. for the supply and delivery of a 4 Ton Dump Truck with snow plow and wing and electronic salt metering in the amount of $12,468.00 (GST and PST extra), be accepted; and That the optional wing suspension bag as quoted upon by Scarborough Truck Centre Inc. in the amount of $459.00 (GST and PST extra), be accepted; and That the total gross purchase cost of $187,366.05 and a net purchase cost of $175,961.16, be approved; and That Council authorize the Director, Corporate Services & Treasurer to finance the project through the issuance of debt; and a) That debt financing through the Region of Durham in the amount of $175,000.00 for a period not exceeding 10 years, at a rate to be determined; be approved and the balance of approximately $962 plus financing costs be financed from current funds; and b) That financing and repayment charges in the amount of approximately $22,700 be included in the annual Current Budget for the City of Pickering commencing in 2006 and continuing thereafter until the loan is repaid; and c) That the Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's debt and financial obligations approved annual repayment limit for debt and other financial obligations for 2005 as established by the Province for Municipalities in Ontario; and d) That the Treasurer be authorized to take any actions necessary in order to effect the foregoing; and 6. That staff at the City of Pickering be given the authority to give effect thereto. 9 010 Appendix I Executive Committee Report EC 2005-11 o Director, Operations & Emergency Services, Report OES 31-05 Canada-Ontario Municipal Rural Infrastructure Fund Intake Two -Proposed Pickerin.q Project 1. That Report to Council OES 31-05 regarding the Canada-Ontario Municipal Rural Infrastructure Fund (COMRIF) Intake Two, be received; and That the Corporation of the City of Pickering participates in COMRIF Intake Two through the submission of an application by the application deadline of September 30, 2005; and That the City of Pickering's participation in COMRIF Intake Two shall consist of an undertaking of a bridge reconstruction at a total estimated cost of $1,000,000 and a net estimated City cost of $333,334 at the following location at its highest priority: · Sandy Beach Road south of Parkham Crescent and this project be included in the 2006 Capital Budget; and That staff' be given authority to prepare and submit the necessary documentation for the on-line application including a resolution by Council; and That the COMRIF Intake Two project be identified as a Capital priority in the 2005 or 2006 Capital Budget, subject to receiving approval of funding by COMRIF; and 6. That the appropriate officials of the City of Pickering be given authority to give effect thereto. Director, Corporate Services & Treasurer, Report CS 61-05 2005 Final Tax Due Dates for Commercial, Industrial and Multi-Residential Realty Tax Classes 1. That Report CS 61-05 of the Director, Corporate Services & Treasurer, be received; and That the Director, Corporate Services & Treasurer be authorized to issue the FINAL 2005 Tax Bills for Commercial, Industrial and Multi-residential properties with a due date of October 14th, 2005; and -10- Appendix I Executive Committee Report EC 2005-11 011 That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due date, in order to ensure the tax billing process is completed and in order to comply with Provincial Regulations; and That the necessary By-law attached to this report be read three times and approved; and That the appropriate officials of the City of Pickering be given authority to give effect hereto. Director, Corporate Services & Treasurer, Report CS 65-05 Section 357/358 of the Municipal Act- Adjustment to Taxes 1. That Report CS 65-05 of the Director, Corporate Services, concerning Section 357/358 of the Municipal Act - Adjustment to Taxes, be received; and 2. That the write-off of taxes as provided under Section 357/358 of the Municipal Act, R.S.O. 2001, as amended, be approved; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Director, Corporate Services & Treasurer, Report CS 66-05 Section 357~358 of the Municipal Act- Adjustment to Taxes 1. That Report CS 66-05 of the Director, Corporate Services, concerning Section 357/358 of the Municipal Act- Adjustment to Taxes, be received; and 2. That the write-off of taxes as provided under Section 357 and 358 of the Municipal Act, R.S.O. 2001, as amended, be approved; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. -11 - O1© Appendix I Executive Committee Report EC 2005-11 o Director, Corporate Services & Treasurer, Report CS 63-05 Final Approval for Financing of Council Approved Capital Projects -Internal Loans and External Borrowing Through the Issuance of Debt 1. That Report CS 63-05 from the Director, Corporate Services & Treasurer, be approved; and That Council approve the internal loans of up to $50,000 to be financed from the Development Charges Reserve Funds based on the purposes, terms & conditions as specified in Attachment 1 to Report CS 63-05 and furthermore, that the Director, Corporate Services & Treasurer be authorized and directed to take whatever actions necessary, including the recommendations below, to give effect thereto; and 3. That the Director, Corporate Services & Treasurer be authorized to: a) undertake long term financing through the issuance of debt up to a total amount of $2,792,000 for the projects listed on Attachment 2 to Report CS 63-05 in the indicated amounts up to a maximum term of 20 years, through the Region of Durham or for the following purposes, as indicated in Attachment 2: Cost Centres Amount Roads $1,445,000 Sidewalks 197,000 Culture & Recreation 611,000 Fire 539,000 Total $ 2,792,000 b) undertake the financing of any projects or portions thereof that cannot be accommodated thr°ugh the foregoing through internal loans or a financial institution offering long term financing under similar terms and conditions; and c) finance any capital expenditures currently financed through internal loans, should the need for funds arise, through the Region of Durham or through a financial institution; and d) make any changes, adjustments, revisions to amounts, terms and conditions or any other actions necessary in order to effect the above directions of Council; and -12- Appendix I Executive Committee Report EC 2005-11 013 o 10. That the costs of undertaking the financing, currently estimated at up to approximately $28,000, be charged to the 2005 Current Budget, General Government Loan Repayment; and That the annual repayment costs of principal and approximately $352,850 be included in the 2006 thereafter until the loan is repaid; and interest amounting to Current Budget and That the Director, Corporate Services & Treasurer be directed and authorized to finance any capital projects, the financing for which is not specifically approved by Council, through the issuance of debt or long term financing arrangements, through the Region of Durham, a financial institution, internal loans or whatever means necessary at the discretion of the Treasurer; and That the Director, Corporate Services & Treasurer be authorized to engage the services of any individual or firm, legal or otherwise, necessary to assist in the preparation of documentation, completion of an undertaking and any other aspects in regards to the financing of capital projects; and That the Director, Corporate Services & Treasurer be authorized to apply any excess proceeds raised on external and internal loans to other capital projects for which long-term financing is required, or to reduce the promissory notes for internal loans as is permitted under the Municipal Act; and That the Director, Corporate Services & Treasurer be directed to prepare the requisite by-laws for presentation to and adoption by Council at its meeting of September 19, 2005; and That the appropriate officials of the City of Pickering be given authority to give effect thereto. 10. Director, Corporate Services & Treasurer, Report CS 59-05 Municipal Performance Management Program Provincially Mandated Public Reporting of Performance Measures That Report CS 59-05 from the Director, Corporate Services concerning Municipal Performance Measurement Program, be information. & Treasurer, received for -13- 0!4 PICKERING Appendix I Executive Committee Report EC 2005-11 11. Director, Corporate Services & Treasurer Report CS 57-05 Appointment to Enforce the Parking By-law at 1330 Altona Road, 575 Steeple Hill, 400 Kingston Road and 1792 Liverpool Road That Report CS 57-05 respecting the appointment of Special Municipal Law Enforcement Officers for the purpose of enforcing the Parking By-law on private property, be received; and That the draft by-law to appoint persons to enforce the Parking By-law at 1330 Altona Road, 575 Steeple Hill, 400 Kingston Road and 1792 Liverpool Road, be forwarded to Council for approval; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 12. Proclamations: "Big Brothers and Big Sisters Month"- September, 2005 "Ajax-Pickering Board of Trade Month"-October, 2005 "International Walk to School Day" - October 5, 2005 "International Walk to School Week" - October 3-7, 2005 "Fire Prevention Week" - October 9-15, 2005 "Canada's Citizenship Week"- October 17-23, 2005 "Child Care Worker & Early Childhood Educator Appreciation Day"- October 26, 2005 That Mayor Ryan be authorized to make the following proclamations: "Big Brothers and Big Sisters Month"- September, 2005 "Ajax-Pickering Board of Trade Month" - October, 2005 "International Walk to School Day" - October 5, 2005 "International Walk to School Week" - October 3-7, 2005 "Fire Prevention Week" - October 9-15, 2005 "Canada's Citizenship Week"- October 17-23, 2005 "Child Care Worker & Early Childhood Educator Appreciation Day" - October 26, 2005 -14- 015 RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY That Draft Plan of Subdivision Application S-P-2002-06 submitted by Silver Lane Estates Inc. on behalf of E. Williamson, on lands being Part of Lot 32, Concession 1, City of Pickering, to permit the development of a plan of subdivision, be APPROVED, subject to the conditions outlined in Appendix I to Report PD 36-05; and That Zoning By-law Amendment Application A 27~02, submitted by Silver Lane Estates Inc. on behalf of E. Williamson, on lands being Part of Lot 32, Concession 1, City of Pickering, to establish performance standards to permit the development of a plan of subdivision for semi-detached and townhouse dwelling units, be APPROVED; and That the amending zoning by-law, to implement Zoning By-law Amendment Application A 27/02, as set out in Appendix II to Report PD 36-05, be FORWARDED to City Council for enactment; and That in accordance with Section 34(17) of the Planning Act and notwithstanding that the rezoning proposed in the public meeting notice, public meeting report and at the public meeting differs to some degree from that presented in the Information Report No. 07-03 presented at the February 20, 2003 Public Information Meeting, such difference are not substantial enough to require further notice and another public meeting. 016 REPORT TO EXECUTIVE COMMITTEE Report Number: PD 36-05 Date: August 29, 2005 From: Neil Carroll Director, Planning & Development Subject: Draft Plan of Subdivision Application S~P-2002-06 Zoning By-law Amendment Application A 27/02 Silver Lane Estates Inc. on behalf of E. Williamson Part of Lot 32, Concession 1 City of Pickering Recommendation: That Draft Plan of Subdivision Application S-P-2002-06 submitted by Silver Lane Estates Inc. on behalf of E. Williamson, on lands being Part of Lot 32, Concession 1, City of Pickering, to permit the development of a plan of subdivision, be APPROVED, subject to the conditions outlined in Appendix I to Report PD 36-05. That Zoning By-law Amendment Application A 27/02 submitted by Silver Lane Estates Inc. on behalf of E. Williamson, on lands being Part of Lot 32, Concession 1, City of Pickering, to establish performance standards to permit the development of a plan of subdivision for semi-detached and townhouse dwelling units, be APPROVED. That the amending zoning by-law, to implement Zoning By-law Amendment Application A 27/02, as set out in Appendix II to Report PD 36-05, be FORWARDED to City Council for enactment. That in accordance with Section 34(17) of the Planning Act and notwithstanding that the rezoning proposed in the public meeting notice, public meeting report and at the public meeting differs to some degree from that presented in the Information Report No. 07-03 presented at the February 20, 2003 Public Information Meeting, such difference are not substantial enough to require further notice and another public meeting. Executive Summary: The applicant proposes to develop a draft plan of subdivision consisting of 53 dwelling units (6 semi-detached dwellings and 47 street townhouse dwellings). The semi-detached lots will front onto Treetop Way, while the townhouse lots will front onto a new municipal street being the extension of Calvington Drive. The draft plan also proposes the creation of blocks for open space and stormwater purposes. The applicant proposes to amend the current zoning to allow the proposed dwelling units with appropriate performance standards, to permit the implementation of the draft plan. 0 1 8 Report PD 36-05 Subject: Draft Plan of Subdivision S-P-2002-06 Date: August 29, 2005 Page 3 1.1 2.0 2.1 Additional Lands Added to the Development The applicant has added additional land to the development along the southern boundary of the original draft plan. The additional lands are proposed to be used for a stormwater management facility and for open space purposes. Since these lands have been added following the Statutory Pubic Information Meeting, they can not be included in the recommended amending zoning by-law as these lands have not been the subject of a formal public meeting. The consideration for amending the zoning for these lands must first be the subject of a public meeting that has had the required circulation of notification of the public meeting. Similarly the application for approval of the draft plan approval cannot consider these additional lands as no public meeting was held on them. Given that these additional lands are intended to be dedicated to public authorities this can occur as part of the conditions of approval for the subdivision. The following chart outlines the proposed development detail: Details of the Applications Total area of draft plan Residential area Future residential development blocks Open space blocks Stormwater pond block Municipal street Detached dwellings Semi-detached dwellings Townhouse dwellings Total dwelling units Density Original Plan Revised Plan (see Attachment #2) (see Attachment #3) 3.94 ha - 5.47 ha 1.26ha -- 1.14ha 0.20 ha -- 0.21 ha - 1.78 ha - 0.12 ha - 0.45 ha -- 30 -- 10 -- 0 - 40 - 32 units/ha - 2.92 ha - 0.74 ha - 0.45 ha - 0 -- 6 - 47 - 53 - 46 units/ha Comments Received At the February 20, 2003, Public Information Meeting One abutting property owner appeared at the meeting to voice their concern with issues related to functional servicing, stormwater management, storm sewers and property access (see text of Information Report and Meeting Minutes, Attachments #4 and #5). Report PD 36-05 Subject: Draft Plan of Subdivision S-P-2002-06 Date: August 29, 2005 Page 4 0 1 9 2.2 2.3 Agency Comments Region of Durham The proposal is permitted by the policies of the Durham Region Official Plan; Municipal water supply and sanitary sewer service can be provided; The applications have been screened in accordance with Provincial Interests and Delegated Review and there is no concern with the applications; The Region has no objection to the applications and has provided condition of approval (see Attachment #6); Toronto and Region Conservation Authority No objections to the applications subject to the applicant fulfilling certain conditions of approval and concluding certain technical design matters (see Attachment #7); No other agency that provided any comments has any objection to the subject applications. Certain technical issues and requirements related to the proposed use of the site can be addressed during the subdivision approval process, if this application is approved. City Departments Development Control Has provided detailed comments on the submitted material noting that certain technical matters will have to be addressed during the detailed design if this application is approved (see Attachment #8); Municipal Property & Engineering Cash in-lieu of parkland dedication is required. Certain technical design matters will need to be advanced during the detailed design if the applications are approved; Open space blocks are to be conveyed to a public authority (see Attachment #9); 3.0 Discussion The Proposed Density/Number of Dwelling Units is Appropriate The developable portion of the subject property is designated Urban Residential Area - Medium Density Area in the Pickering Official Plan. Lands designated Urban Residential Area - Medium Density Area permits, amongst others, a varie[y of residemiai u~uu i~[uiudi,,9 ~,,,-u~,,,~u uvv~,,,,,uo o,,'-' ,,.,,v,,, dwelling units. 020 Report PD 36-05 Subject: Draft Plan of Subdivision S-P-2002-06 Date: August 29, 2005 Page 5 The Pickering Official Plan establishes a density range of over 30 and up to and including 80 dwelling units per hectare for development within an Urban Residential Area - Medium Density Area. Development proposed by the applicant reflects a density of 46 units per hectare. The introduction of a variety of housing types, as recommended by staff to improve vehicle parking accommodation, will reduce the overall density for the subdivision but still fall within the required density range. The recommended applications comply with the Official Plan and represent appropriate development for the subject lands. Vehicle Parking A moderate increase in housing units is brought about by the introduction of a townhouse housing form on Calvington Drive on the applicant's revised plan. Temporary on-street vehicle parking will be very limited. Special consideration must be given to house design, house siting, and sidewalk placement to maximize off-street parking opportunity. A specific condition of approval has been included in Appendix I (Recommended Conditions of Approval) to address this matter. It is noted that any freehold development at the medium density scale will bring vehicle parking challenges. By introducing flexible zoning that allows either detached, semi-detached or townhouse housing forms on blocks in the plan, additional opportunity will be provided to help maximize on-street and off-street parking. The draft plan should be revised, prior to the issuance of formal Conditions of Approval, to incorporate other dwelling types that will improve opportunity for on-street and off-street parking. Natural Open Space Lands being Conveyed to Public Authority Lands that are designated Open Space Systems - Natural Area are intended to be used primarily for conservation, environmental protection, restoration, education passive recreation and similar uses. The land that are part of the subdivision that are designated Open Space Systems- Natural Area are proposed to be conveyed to a public authority and used for natural area and for stormwater management. This complies with the intent of the City of Pickering Official Plan. Townhouses are Compatible with Existing Neighbourhood The proposed form of residential land use complies with the Official Plan. The proposed townhouses and semi-detached dwellings are compatible with the surrounding forms of residential dwellings which is a mix of detached, semi-detached and townhouse dwelling units. The introduction of a greater mix of dwelling types on the extension of Calvington Drive will further improve the mix of dwelling types. Report PD 36-05 Subject: Draft Plan of Subdivision S-P-2002-06 Date: August 29, 2005 Page 6 021 3.1 The issue of urban design is an important consideration that must be addressed. This matter deals with massing and design of the buildings. While detailed building designs have not been undertaken (which is common for this stage of the development process) the applicant will be required to prepare an architectural design statement. If this application is approved, it will be a requirement that the buildings facing a public view be designed with a high order of urban design. The proposed development is considered compatible with the surrounding land uses. Technical Matters Fencing of the Site is Required The subject draft plan will require the residential lands to be fenced were they abut open space lands. Fencing of the entire open space blocks will be considered during the detail design phase. Prior to the installation of the permanent fence, a temporary construction fence will be erected and maintained. Conditions of Approval recommended in Appendix I to this Report include provisions to ensure that both temporary and permanent fencing will be installed as per approved plans. Subdivision Agreement will be required to Address Development A future subdivision agreement between the City and the owner of the lands will be required to ensure that all matters of interest to the City are protected. This required agreement, and several other development implementation matters, are incorporated into the recommended conditions of approval for this application and are found in Appendix I to this Report. The subdivision agreement will specifically address the requirement for the conveyance of the land for the stormwater management block that is located outside of the proposed draft approved plan of subdivision and for the applicant to be responsible for the construction of the stormwater facility. Cash-in-Lieu of Parkland As no park blocks form part of the draft plan, the City will accept cash-in lieu from the subdivider in order to satisfy Section 42(1 ) of the Planning Act. Edge Management/Open Space Restoration An edge management plan will be required where the residential development abuts open space lands. As part of the detailed design for the subdivision the owner will be required to prepare an edge management plan to the City's satisfaction. The edge management plan may result in planting of appropriate species and the removal of dead or declining trees. 022 Report PD 36-05 Subject: Draft Plan of Subdivision S-P-2002-06 Date: August 29, 2005 Page 7 Amending Zoning By-law The amending zoning by-law that is being recommended only covers the lands that were subject to the original application. The revised application incorporates additional land that has not been the subject of a formal public meeting. Therefore the rezoning of these lands cannot be considered until the required public meeting has occurred. A draft of the implementing zoning by-law is attached as Appendix II and is recommended for adoption by Council. The applicant has requested special consideration in the amending zoning by-law for some of the proposed dwelling units. The reduced standards relate to rear yard depths and side yard widths, both interior and flanking side yards. The applicant has requested a reduced rear yard depth of approximately 5.5 metres for numerous dwelling units whereas the City's general standard is 7.5 metre rear yard depth. For one specific lot the minimum rear yard depth of 2.0 metres has been requested. The requests are a result of the lotting fabric of the draft plan that does not proposes traditional rectangle shaped lot. For the semi-detached lots proposed to front onto Treetop Way, the zoning should be the same as the zoning for the existing semi-detached lots on Treetop Way. Further, the zoning for Blocks 12, 13 and 14, should match the zoning that presently applies to the abutting blocks of lands that will be merged to form building lots. The performance standards for these future lots should be consistent. The recommended zoning incorporates provisions that allow flexibility to incorporate detached and semi-detached dwelling types in addition to townhouses. This will help to resolve the issue of lack of on-street parking. By recommending this flexible multi-residential zone the subdivision can be revised and finalized without further modifications to the zoning by-law. The applicant requests a special reduced rear yard depth provision for specific townhouse units. The City's standard rear yard depth is 7.5 metres. This is the standard that has been established in the neighbourhood. Special consideration is requested for two proposed lots that have irregular configurations and therefore require special building designs. The applicant should demonstrate that all possible house designs have been explored for these lots prior to any special zoning being granted. This information has not been presented, therefore staff are recommending the standard rear yard depth. If issues remain following the completion of a full investigation of house design, then consideration can be given to these unique situations through an application to the Committee of Adjustment. Report PD 36-05 Subject: Draft Plan of Subdivision S-P-2002-06 Date: August 29, 2005 Page 8 023 4.0 Formal Conditions of Draft Plan of Subdivision Prior to the issuance of the formal conditions of draft plan of subdivision the owner shall submit a revised draft plan of subdivision that addresses the issues identified in this report. The revised draft plan of subdivision should incorporate some alternative dwelling types that address the issue of lack of on-street parking. The revised draft plan of subdivision should also consider the lotting fabric in order to overcome the irregular lots that resulted in difficult house sittings in terms of zoning by-law compliance. Applicant's Comments The applicant has been advised of the recommendations of this report. The applicant prefers to receive approval of the revised draft plan of subdivision as submitted by them (6 semi-detached dwellings and 47 street townhouse dwellings). APPENDICES: APPENDIX I: APPENDIX I1: Recommended Conditions of Approval for S-P-2001-02 Draft Implementing Zoning By-law for A 27/02 Attachments: 2. 3. 4. 5. 6. 7. 8. 9. Location Map Original Draft Plan of Subdivision Revised Draft Plan of Subdivision Text of Information Meeting Report Minutes from November 20, 2003, Statutory Public Information Meeting Agency Comments - Region of Durham Planning Department Agency Comments - TRCA City Department Comment - Development Control City Department Comment - Municipal Property & Engineering 024 Report PD 36-05 Subject: Draft Plan of Subdivision S-P-2002-06 Date: August29,2005 Page 9 Prepared By: Ross Pym, MCIP, RP¢/' Principal Planner- Development Review Approved / Endorsed By: Director, Planning Development Lynda Taylor, MCIP, RPP Manager, Development Review RP:Id Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering C it.,~.y/C o~ ~- '~"~' ~/ APPENDIX I TO REPORT NUMBER PD 36-05 O25 RECOMMENDED CONDITIONS OF APPROVAL FOR DRAFT PLAN OF SUBDIVISION S-P-2002-06 026 RECOMMENDED CONDITIONS OF APPROVAL FOR DRAFT PLAN OF SUBDIVISION S-P-2002-06 1.0 1.1 2.0 2.1 2.2 2.3 2.3.1 2.3.2 GENERAL CONDITIONS That this recommendation apply to the draft plan prepared by Humphries Planning Group Inc. Ltd., dated March 9, 2004 which is to be revised in accordance with the comments contained in Report PD 36-06 for Draft Plan of Subdivision Application S-P-2002-06 submitted by Silver Lane Estates Inc. on behalf of E. Williamson, on lands being Part of Lot 32, Concession 1, City of Pickering, to permit the development of semi-detached dwellings, townhouse dwelling units, future development blocks, open space blocks and a new municipal street, as red-lined to remove the southern portion of Block 16 and the southern portion of Block 18. PRIOR TO THE REGISTRATION OF THE PLAN: That the owners submit a Draft 40M-Plan to be approved by the City's Planning & Development Department; That the implementing by-law for Zoning By-law Amendment Application A 27/02 become final and binding; That the owner enter into a subdivision agreement with and to the satisfaction of the City of Pickering to ensure the fulfillment of the City's requirements, financial and otherwise, which shall include, but not necessarily be limited to the following: Storm Drainaqe (a) satisfaction of the Director, Planning & Development Department respecting a stormwater drainage and management system to service all the lands in the subdivision, and any provisions regarding easements; (b) satisfaction of the Director, Planning & Development Department for contributions for down stream stormwater management; Gradin.q Control and Soils (a) satisfaction of the Director, Planning & Development Department respecting submission and approval of a grading and control plan; (b) satisfaction of the Director, Planning & Development Department respecting the submission and approval of a geotechnical soils analysis; -2- 027 2.3.3 2.3.4 2.3.5 2.3.6 Road Allowances (a) satisfaction of the Director, Planning & Development Department respecting construction of roads with curbs, storm sewers, sidewalks and boulevard designs; Sidewalks (a) that the owner construct a sidewalk along the west, south and east sides of Calvington Drive, to the satisfaction of the Director, Planning & Development Department; Construction / Installation of City Works & Services (a) satisfaction of the City respecting arrangements for the provision of all services required by the City; (b) satisfaction of the appropriate authorities respecting arrangements for the provision of underground wiring, street lighting, cable television, natural gas and other similar services; (c) that the cost of any relocation, extension, alteration or extraordinary maintenance of existing services necessitated by this development shall be the responsibility of the subdivider; Dedications / Transfers / Conveyances (a) that the owner convey to the City, at no costs: (i) Block 16; (ii)Land for the proposed stormwater Plan 40R-11901 (iii) any easements as required; and; (iv) any reserves as required by the City; facility being part of Part 4, (b) that the owner convey those lands shown on the draft plan as Block 18 that is outside of the draft approved plan of subdivision to a public authority in a condition acceptable to the public authority for open space purpose; (c) that the subdivider convey any easement to any utility to facilitate the installation of their services in a location(s) to the satisfaction of the City and the utility; 028 -3- 2.3.7 2.3.8 2.3.9 2.3.10 2.3.11 Construction Management Plan (a) that the owner make satisfactory arrangements with the City respecting a construction management plan, such Plan to contain, among other things: (i) details of erosion and sedimentation controls during all phases of construction and provide maintenance requirements to maintain these controls; (ii) addressing the parking of vehicles and the storage of construction and building materials during servicing and house construction, and ensuring that such locations will not impede the flow of traffic or emergency vehicles on either existing streets or the proposed public street; (iii) ensurance that the City's Noise By-law will be adhered to and that all contractors, trades and suppliers are advised of this By-law; (iv) the provision of mud and dust control on all roads within and adjacent to the site; (v) type and timing of construction fencing; (vi) location of construction trailers; Development Charges (a) satisfaction of the City financially with respect to the Development Charges Act. Coordinated Development (a) satisfaction of the City with respect to arrangements necessary to provide for coordination of services and roads with adjacent lands and any phasing of development that may be required; Fencin,q (a) satisfaction of the City with respect to the provision of temporary fencing around the entire perimeter of the subject lands during construction, prior to the commencement of any works; (b) satisfaction of the City with respect to the provision of a fence where Blocks 4, 5, 6, 7, 8, 9, and 15 abut an open space block or the stormwater management facility block, to the satisfaction of the Director, Planning & Development Department; Street Tree Plantinq (a) the submission of a street tree planting plan to the satisfaction of the City; -4- 029 2.3.12 Design Planninq (a) the satisfaction of the Director, Planning & Development Department respecting a report outlining siting and architectural design objectives for the development, and the submission of site plans and architectural drawings identifying how each unit meets the objectives of the report, prior to the issuance of any building permit for the construction of a residential unit on the lands; (b) the report outlining siting and architectural design objectives for the development must address building envelopes, building designs, siting, and streetscapes as well as garage designs, locations, massing, width, and projection from the main dwelling; (c) that the owner satisfy the City respecting the provision of appropriate aesthetic details and design of all boundary fencing and noise attenuation fencing; (d) that the owner satisfy the City respecting a plan which maximizes the accommodation of both on-street and off-street vehicle parking; 2.3.13 Noise Attenuation (a) that the owner satisfy the requirements of the Ministry of the Environment regarding the approval of a noise study recommending noise control features satisfactory to the Region of Durham, and the City of Pickering; 2.3.14 En.qineerinq Drawin.qs (a) that the owner satisfy the City respecting the submission of appropriate engineering drawings that detail, among other things, City services, roads, storm sewers, sidewalks, lot grading, streetlights, fencing and tree planting, and financially-secure such works; (b) that the engineering plans be coordinated with the architectural design objectives; 2.3.15 Other Approval Agencies (a) that the subdivider satisfy all the requirements of the Region of Durham; (b) that the subdivider satisfy all the requirements of the Toronto and Region Conservation Authority; and, 030 -5- (c) that any approvals which are required from the Region of Durham or the Toronto and Region Conservation Authority for the development of this plan be obtained by the subdivider, and upon request written confirmation be provided to the City of Pickering as verification of these approvals; 2.3.16 Parkland Dedication (a) that the subdivider provide to the City cash-in-lieu of parkland dedications, to the satisfaction of the Director, Planning & Development, in order to satisfy Section 42(1 ) of the Planning Act. APPENDIX II TO REPORT PD 36-05 DRAFT BY.LAW ZONING BY-LAW AMENDMENT APPLICATION A 27/02 032 THE CORPORATION OF THE ClT/~ (]F~,P~;IKERING Being a By-law to amend Restricted Area (Zoning) By-law 3036, as amended, to implement the Official Plan of the City of Pickering, Region of Durham for Part Lot 32 Concession 1, in the City of Pickering. (S-P-2002-06 & A 27/02) WHEREAS the Council of The Corporation of the City of Pickering deems it desirable to permit the development of a range of dwelling types and open space lands on the subject lands being Part of Lot 32, Concession 1, in the City of Pickering; AND WHEREAS an amendment to By-law 3036, as amended, is therefore deemed necessary; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: SCHEDULE I Schedule I attached hereto with notations and references shown thereon is hereby declared to be par[ of this By-law. AREA RESTRICTED The provisions of this By-law shall apply to those lands in Part of Lot 32, Concession 1, designated "S-5", "SD-7", "SA-8", and "OS-HL" on Schedule attached hereto. GENERAL PROVISIONS No building, land or part thereof shall hereafter be used, occupied, erected, moved, or structurally altered except in conformity with the provisions of this By-law. DEFINITIONS In this By-law, (1) (a) "Dwelling" shall mean a building or part of a building containing one or more dwelling units, but does not include a mobile home or trailer; (b) "Dwelling Unit" shall mean one or more habitable rooms occupied or capable of being occupied as a single, independent, and separate housekeeping unit containing a separate kitchen and sanitary facilities; (c) "Dwellin.q, Sin.qle or Sinqle Dwellin.q" shall mean a single dwelling containing one dwelling unit and uses accessory hereto; (d)"Dwellin.q, Detached or Detached Dwelling" shall mean a single dwelling which is freestanding, separate, and detached from other main buildings or structures; (e) "Multiple Dwellinq-Horizontal" shall mean a building containing three or more dwelling units attached horizontally, not vertically by an above grade wall or walls; -2- g1i"Multiple Dwellinq-Vertical" shall mean a building containing three or more dwelling units attached vertically, by an above grade wall or walls, or an above grade floor or floors, Or both; ) "Dwellinq, Semi-Detached or Semi-Detached Dwellinq.'.i shall mean one of a pair of single dwellings, such dwellings being attached above grade by a common wall which extends from the base of the foundation to the roof line and for a horizontal distance of not less than 6.0 metres; (h) "Dwellinq, Sin.qle Attached" shall mean one group of not less than three single adjacent units, attached together horizontally by an above grade common wall; (3) (a)"FIoor Area - Residential" shall mean the area of the floor surface contained within the outside walls of a storey or part of a storey; (b) "Gross Floor Area - Residential" shall mean the aggregate of the floor areas of alt storeys of a building or structure, or part thereof as the case may be, other than a private garage, an attic, or a cellar; (4) (a) "Lot" shall mean an area of land fronting on a street which is used or intended to be used as the site of a building, or group of buildings, as the case may be, together with any accessory buildings or structures, or a public park or open space area, regardless of whether or not such lot constitutes the whole of a lot or block on a registered plan of subdivision; (b) "Lot Coveraqe" shall mean the percentage of lot area covered by all buildings on the lot; (c) "Lot Frontaqe" shall mean the width of a lot between the side lot lines measured along a line parallel to and 7.5 metres distant from the front lot line; (5) "Private Garaqe" shall mean an enclosed or partially enclosed structure for the storage of one or more vehicles, in which structure no business or service is conducted for profit or otherwise; (6) (a) "Yard" shall mean an area of land which is appurtenant to and located on the same lot as a building or structure and is open, uncovered, and unoccupied above ground except for such accessory buildings, structures, or other uses as are specifically permitted thereon; (b) "Front Yard" shall mean a yard extending across the full width of a lot between the front lot line of the lot and the nearest wall of the nearest main building or structure on the lot; (c) "Front Yard Depth" shall mean the shortest horizontal dimension of a front yard of a lot between the front lot line and the nearest wall of the nearest main building or structure on the lot; (d) "Rear Yard" shall mean a yard extending across the full width of a lot between the rear lot line of the lot, or where there is no rear lot line, the junction point of the side lot lines, and the nearest wall of the nearest main building or structure on the lot; (e) "Rear Yard Depth" shall mean the shortest horizontal dimension of a rear yard of a lot between the rear lot line of the lot, or where there is no rear lot line, the junction point of the side lot lines, and the nearest wall of the nearest main building or structure on the lot; _033 034 (h) (i) (.J) -3- "Side Yard" shall mean a yard of a lot extending from the front yard to the rear yard, and from the side lot line to the nearest wall of the nearest main building or structure on the lot; "Side Yard Width" shall mean the shortest horizontal dimension of a side yard of a lot between the side lot line and the nearest wall of the nearest main building or structure on the lot; "Flanka.qe Side Yard" shall mean a side yard immediately adjoining a street or abutting on a reserve on the opposite side of which is a street; "Flankaqe Side Yard Width" shall mean the shortest horizontal dimension of a flankage side yard of a lot between the lot line adjoining a street or abutting on a reserve on the opposite side of which is a street, and the nearest wall of the nearest main building or structure on the lot; "Interior Side Yard" shall mean a side yard other than a flankage side yard. PROVISIONS (1) (a) Uses Permitted ("S5" Zone) No person shall within the lands designated "S5" on Schedule I attached hereto, use any lot or erect, alter, or use any building or structure for any purpose except the following: (i) detached dwelling; (b) Zone Requirements ("S5" Zone) No person shall within the lands designated "S5" on Schedule I attached hereto, use any lot or erect, alter, or use any building except in accordance with the following provisions: (i) Lot Area (minimum): 250 square metres; (ii) Lot Frontage 9.0 metres; (minimum): (iii) Front Yard Depth 4.5 metres; (minimum): (iv) Rear Yard Depth 7.5 metres; (minimum): (v) Side Yard Width 1.2 metres on one side and 0.6 metres on (minimum): the other side; (vi) Flankage SideYard 2.7 metres; Width (minimum): (vii) Building Height 12.0 metres; (maximum): (viii) Lot coverage 38 percent; (maximum): (ix) Gross floor area per 100 square metres; dwelling unit (minimum): -4- (x) Garage minimum one private garage per lot uirements: attached to the main building and vehicular entrance of which shall be located not less than 6.0 metres from the front lot line and not less than 6.0 metres from any side lot line immediately adjoining or abutting on a reserve on the opposite side of the street; (xi) Garage Projection 2.5 metres beyond the wall containing (maximum): the main entrance to the dwelling unit; (xii) Uncovered steps and 1.5 metres for any uncovered steps and platform projection platform not exceeding 2.0 metres in into rear yard height; (maximum): (xiii) Minimum building the horizontal distance between separation: buildings on adjacent lots shall be a minimum of 1.2 metres; 035 (2) (a) Uses Permitted ("SD-7" Zone) No person shall within the lands designated "SD-7" on Schedule attached hereto, use any lot or erect, alter, or use any building or structure for any purpose except the following: (i) semi-detached dwelling; (b) Zone Requirements ("SD-7" Zone) No person shall within the lands designated "SD-7" on Schedule I attached hereto, use any lot or erect, alter, or use any building except in accordance with the following provisions: (i) Lot Area (minimum): 205 square metres; (ii) Lot Frontage 7.0 metres; (minimum): (iii) Front Yard Depth 4.5 metres; (minimum): (iv) Rear Yard Depth 7.5 metres; (minimum): (v) Side Yard Width (minimum): (vi) Flankage Side Yard Width (minimum): 1.2 metres on one side; and, on the side where dwellings on adjacent lots are attached, no side yard is required, provided any wall other than the common wall that is on the side of the lot upon which the dwellings are attached, or a direct extension thereof, shall be set back from the lot line separating such lots as follows; 1.2 metres measured perpendicularly to such side lot line if no side yard is provided on the abutting lot; or 0.6 metres measured perpendicularly to such side lot line if a side yard is provided on the abutting lot; 2.7 metres; -5- 036 (3) Building Height (maximum): Lot coverage (maximum): Gross floor area per dwelling unit (minimum): Garage Requirements: (xi) Garage Projection (maximum): (xii) Uncovered steps and platform projection into rear yard (maximum): (a) Uses Permitted ("SA-8" Zone) 12.0 metres; 50 percent; 100 square metres; minimum one private garage per lot attached to the main building and vehicular entrance of which shall be located not less than 6.0 metres from the front lot line and not less than 6.0 metres from any side lot line immediately adjoining or abutting on a reserve on the opposite side of the street; 2.5 metres beyond the wall containing the main entrance to the dwelling unit; 1.5 metres for any uncovered steps and platform not exceeding 2.0 metres in height. No person shall within the lands designated "SA-8" on Schedule 1 attached hereto, use any lot or erect, alter, or use any building or structure for any purpose except the following: (i) single attached dwelling; (b) Zone Requirements ("SA-8" Zone) No person shall within the lands designated "SA-8" on Schedule I attached hereto, use any lot or erect, alter, or use any building except in accordance with the following provisions: (i) Lot Area (minimum): 180 square metres; (ii) Lot Frontage 6.0 metres; (minimum): (iii) Front Yard Depth 4.5 metres; (minimum): (iv) Rear Yard Depth 7.5 metres; (minimum): (v) Side Yard Width (minimum): 1.2 metres except that no interior side yard shall be provided on the side where dwellings on adjacent lots are attached together, so long as every wall on such side which is not part of a common wall extending along the side lot line separating such lots, or is not a direct extension thereof, shall be setback from the side lot line separating such lots as follows: 1.2 metres measured perpendicularly to such side lot line if no side yard is provided on the abutting lot; or 0.6 metres measured perpendicularly to such side lot line if a side yard is provided on the abutting lot; i) (x) -6- Flankage Side Yard Width (minimum): Building Height (maximum): Lot coverage (maximum): Gross floor area per dwelling unit (minimum): Garage Requirements: (xi) Garage Projection (maximum): (xii) Uncovered steps and platform projection into rear yard (maximum): 2.7 metres; 12.0 metres; 50 percent; 100 square metres; minimum one private garage .per lot attached to the main building and vehicular entrance of which shall be located not less than 6.0 metres from the front lot line and not less than 6.0 metres from any side lot line immediately adjoining or abutting on a reserve on the opposite side of the street; 2.5 metres beyond the wall containing the main entrance to the dwelling unit; 1.5 metres for any uncovered steps and platform not exceeding 2.0 metres in height. 03? (4) (a) Uses Permitted ("OS-HL" Zone) No person shall within the lands designated "OS-HL" on Schedule I attached hereto use any lot or erect, alter or use any building or structure for any purpose except the following: (i) preservation and conservation of the natural environment, soil and wildlife; (ii) resource management; (b) Zone Requirements ("OS-HL" Zone) No buildings or structures shall be permitted to be erected, nor shall the placing or removal of fill be permitted, except where buildings or structures are used only for purposes of flood and erosion control, resource management, or pedestrian trail and walkway purposes. MODEL HOMES Despite the provisions of clause 6.1 of By-law 3036, a maximum of 6 Model Homes, together with not fewer than two parking spaces per Model Home, may be constructed on the lands set out in Schedule I attached hereto prior to division of those lands by registration of a plan of subdivision or condominium. For the purposes of this By-law, "Model Home" shall mean a dwelling unit used exclusively for sales display and for marketing purposes pursuant to an agreement with the City of Pickering, and not used for residential purposes. 038 BY-LAW By-law 3036, as amended, is hereby further amended only to the extent necessary to give effect to the provisions of this By-law as it applies to the area set out in Schedule I attached hereto. Definitions and subject matters not specifically dealt with in this By-law shall be governed by relevant provisions of By-law 3036, as amended. EFFECTIVE DATE This By-law shall come into force in accordance with the provisions of the P/anning Act. BY-LAW read a first, second, and third time and finally passed this ,2005. day of David Ryan, May~l~,~--'~ Debi A. Be~ City Clerk STROUDS ~39 SCHEDULE ]: TO BY-LAW~ PASSED THIS DAY OF 2 MAYOR CLERK 040 ATTACHMENT REPORT t PD ORES. PINE G,~OVE wOOOSUE~E TRANQUIL CRESCENT OHARNWOOD ~TCREEK STREL-T WATERFORD GATE SUBJECT PROPERTY FOXWOOD >IN EN'IEW LANE -- 30N STREEt AUTUMN ORES, C.N.R, LEF'ORD RIVERS DRIVE RICHARDSON ST, STREET ROUGEMOUNT DRIVE SHEPPARD AVENUE STOVER ORES. City of Pickering Planning & Development Department PROPERTY DESCRIPTION PART OF LOT 32, CON. 1 OWNER EDWARD WILLIAMSON DATE DEC. 23, 2002 DRAWN BY JB FILE No. SP 2002-06; A27/02 CHECKED BY EB A/ SCALE 1:7500 FOR DEPARTMENT USE ONLY PN-IO PA- ~'~CHi\~ENir # ~ , TO INFORMATION COMPILED FROM APPLICANTS SUBMITTED PLAN - SP 2002-06;; A27/02 04I- 8LOCK 37 ORIGINAL SUBMITTED PLAN STROUDS LANE OPEN SPACE BLOCK 47 (I.76g ho - 4.37 oc) '~on ; Open spo BLOCK ho - BLOCK 5g · BLOCK '~0 Fut. Dev¢IBLO~CSK Swm41 Pond- 7 PI~NN'ING' ~ DEVEI OPI~ENT DEP.~PTMEIV~. INFOR~fATIOAI ~ SUP?ORT SERVICES, FEBRU.~R)' .5. 200J. 042 AT"rACHMEI~rrl ~ ~ REPOR'I' ~ PD ~- O.Y INFORMATION COMPILED FROM APPLICANTS SUBMITTED PLAN - SP 2002-06; A27/02 REVISED SUBM~ 149.6 :F~A NB Y BLOCK 17 85.8 CALVINGTON DRIVE I I I 157.8 THIS /JAP WAS PRODUCED 8Y THE CIF~ OF PICKER/NC, PLANNING ~ DEVELOP/~ENT DEPARTMENT. INFORMATION ~ SUPPORT SERVICES. AUOUSF IZ. 2004. ~z~o~ ~ PD_ ~'~-e~]-- INFORMATION REPORT NO. 07-03 FOR PUBLIC INFORMATION MEETING OF February 20th, 2003 IN ACCORDANCE WITH THE PUBLIC MEETING REQUIREMENTS OF THE PLANNING ACT, R.S.O. 1990, chapter P.13 SUBJECT: Draft Plan of Subdivision Application SP-2002-06 Zoning By-law Amendment Application A 27/02 Edward Williamson East of Altona Road and south of Stroud's Lane Part of Lots 32, Concession 1 City of Pickering 1.0 2.0 PROPERTY LOCATION AND DESCRIPTION the subject property is located on the east side of Altona Road at Stroud's Lane, north of Sheppard Avenue and south of Finch Avenue (see location sketch, Attachment #1). APPLICANT'S PROPOSAL - the applicant proposes a Draft Plan of Subdivision on the subject lands, consisting of a total of 40 dwelling units (see Attachment #2); - the proposal is considered medium-density; - the applicant also proposes to change the zoning on the subject lands to establish specific zoning standards to implement the proposed Draft Plan; - the Draft Plan of Subdivision consists of the following: Dwelling Units Lots 1 - 30 Lots 31 - 35 Single detached - 9.0 metre frontages Semi-detached - 14.7 metre frontages Total Dwelling Units 30 units 10 units 40 units O44 Information Report No. 07-03 ATTACHMENT REPORT ~ PD,,, TO Page 2 3.0 3.1 3.2 Area of Lot / Block Lots 1 - 35 Blocks 36 - 38 Blocks 39 & 40 Blocks 41 - 45 Blocks 46 & 47 Block 48 Roads Residential Future Residential Future Development Future Dev't / Stormwater Pond Open Space Open Space / Stormwater Pond 18.5 metre Right-of-way Total Area 1.260 ha 0.107 ha 0.059 ha 0.149 ha 1.788 ha 0.124 ha 0.454 ha 3.941 ha Total Units Total Residential Area Net Residential Density 40 units 1.26 ha 32 units / ha OFFICIAL PLAN AND ZONING Durham Regional Official Plan the subject lands are designated "Living Area", "Major Open Space", and "Environmentally Sensitive Area"; lands within the "Living Area" designation are intended to be predominantly for housing purposes; lands within the "Major Open Space" designation are intended to be predominantly for conservation, recreation, and reforestation; when considering development applications within or adjacent to lands designated "Environmentally Sensitive Area", the cumulative impact on the environment should be taken into account; the proposal appears to conform to the Durham Region Official Plan; Pickerinq Official Plan the subject property is designated as "Urban Residential- Medium Density" and "Open Space - Natural Area" in the City of Pickering Official Plan; lands within the "Urban Residential- Medium Density" designation are intended to be used primarily for residential uses; the "Urban Residential- Medium Density" designation requires a minimum net residential density of 30 units per hectare; the proposed development would provide a net residential density of approximately 32 units per hectare (40 units on 1.26 hectares - 32 u/ha); lands within the "Open Space- Natural Area" designation are intended to be used primarily for conservation, environmental protection, restoration, education passive recreation and similar uses; the proposal conforms to the City of Pickering Official Plan; Information Report No. 07-03 Page 3 O45 3.3 3.4 4.0 4.1 4.2 4.3 Hi.qhbush Nei.qhbourhood - the subject lands are located within the "Highbush Neighbourhood"; - new development is to have regard for the Rouge Park Management Plan; - Map 20 of the Pickering Official Plan identifies (proposed) new road connections in the vicinity of the subject lands (see Attachment #3); - the proposed Draft Plan of Subdivision would implement the proposed new road connections; Zonin.q By-law 3036 - the subject lands are currently zoned 'A' - Agricultural; 'G' - Greenbelt - Conservation Zone; 'OS-HL' - Open Space Hazard Land, by Zoning By-law 3036, as amended; the existing zoning does not permit residential uses; - an amendment to the zoning by-law is required to implement the proposed Draft Plan of Subdivision application. RESULTS OF CIRCULATION (See Attachments #4 - #7) Resident Comments - no resident comments have been received to-date; Agency Comments No Objections or Concerns: - Enbridge Pipelines Inc.; - Le Conseil Scolaire Catholique de District Centre-Sud; - Enbridge Gas (subject to standard conditions of draft approval); - Durham District School Board Staff Comments in reviewing the application to-date, the following matters have been identified by staff for further review and consideration: · ensuring that the proposed development is compatible with, and sensitive to, surrounding land uses: o medium density residential to the north (40M-2119); o open space to the south; o residential and open space to the east; and o residential to the west; · ensuring a coordinated approach to development with the Registered Plan (40M-2119) to the north of the subject lands; · stormwater management, flood control and grading requirements; and 0 ~ 6 Information Report No. 07-03 Page 4 5.0 6.0 6.1 6.2 · reviewing supporting technical submissions and reports to ensure that adequate information is provided, and that technical requirements are met. PROCEDURAL INFORMATION written comments regarding this proposal should be directed to the Planning & Development Department; oral comments may be made at the Public Information Meeting; all comments received will be noted and used as input in a Planning Report prepared by the Planning & Development Department for a subsequent meeting of Council or a Committee of Council; if you wish to be notified of Council's decision regarding either the proposed plan of subdivision or zoning by-law amendment application, you must request such in writing to the City Clerk; if a person or public body that files an appeal of a decision of the City of Pickering in respect of the proposed draft plan of subdivision and/or zoning by-law amendment, does not make oral submissions at the public meeting or make written submissions to the City of Pickering before the Draft Plan of Subdivision application is considered for approval, or before a zoning by-law is passed, the Ontario Municipal Board may dismiss all or part of the appeal; if you wish to reserve the option to appeal Council's decision of the proposed zoning by-law amendment application, you must provide comments to the City before Council adopts any by-law for this proposal. OTHER INFORMATION Appendix No. I list of neighbourhood residents, community associations, agencies and City Departments that have commented on the applications at the time of writing report; Information Received full scale copies of the Applicant's submitted plan are available for viewing at the offices of the City of Pickering Planning & Development Department: · Draft Plan of Subdivision; · Environmental Report, prepared by Niblett Environmental Associates Inc.; and · Phase I / Phase II Environmental Site Assessment, prepared by Soil-Eng Limited; the need for additional information and/or addendums to submitted reports will be determined through the review and circulation of the applicant's current proposal. Information Report No. 07-03 Page 5 047 6.3 Company Principal the applicant, Edward Thomas Williamson, is the owner of the subject lands; the applicant has authorized Kevin Tunney, (Tunney Planning Inc.) to act as agent for the Subdivision and Rezoning applications. ORIGINAL SIGNED BY ORIGINAL SIGNED BY Ed Belsey Planner II- Development Review EB:jf Attachments Lynda Taylor, MCIP, RPP Manager- Development Review Copy: Director, Planning & Development O48 APPENDIX NO. I TO INFORMATION REPORT NO. 07-03 COMMENTING RESIDENTS AND LANDOWNERS (1) none received to date COMMENTING AGENCIES (1) (2) (3) (4) Enbridge Pipelines Inc. Le Conseil Scolaire Catholique de District Centre-Sud Enbridge Gas Durham District School Board COMMENTING CITY DEPARTMENTS (1) none received to date ~ ~ ""~ Excerpts from Statutory Public Information Mooting 049' Thursday, February 20, 2003 7:00 P.M. The Manager, Development Review, provided an overview of the requirements of the Planning Act and the Ontario Municipal Board respecting this meeting and matters under consideration there at. (11) DRAFT PLAN OF SUBDIVISION APPLICATION SP-2002-06 ZONING BY-LAW AMENDMENT APPLICATION A 27/02 EDWARD WILLIAMSON EAST OF ALTONA ROAD AND SOUTH OF STROUD'S LANE PART OF LOT 32, CONCESSION 1 o Lynda Taylor, Manager, Development Review, provided an explanation of the application, as outlined in Information Report #07-03. Kevin Tunney, representing applicant, thanked staff for their report and advised of their desire to work with staff and to bring this appliCation before Council in a timely manner. George Karakokkinos, representing Rondev Homes, stated the need for a completed Functional Servicing Report and his concerns with respeCt to land access, storm sewer development and storm water facilities. Kevin Tunney, representing applicant, stated their 'willingness to work with abutting owner to resolve issues. The Regional Municipality of Durham Planning Department 1615 DUNDAS ST. E. 4TM FLOOR, LANG TOWER WEST BUILDING PO BOX 623 WHITBY ON L1N 6A3 ;ANADA .~05-728-7731 Fax: 905-436-6612 Email: planning@ region.durham,on.ca www. reg~on.durham.on.ca A.L Georgieff, MOIP, RPP Commissioner of Planning ~EPOI~? # PD~_.,~(CZ~ November 16, 2004 Nell Carroll, Director Planning & Development Department Pickering Civic Complex One the Esplanade Pickering ON L1V 6K7 ECEiVED 2004 ,CITY OF PICKERING PLANNING & DEVELOPMENT DEPARTMENT Dear Mr. Carroll: Re: Regional Review of a Revised Application for Plan of Subdivision File No.: Cross Ref: Applicant: Location: S-P-2002-06 (R1) A27/02 Edward Thomas Williamson South Part of Lot 32, Concession 1 Municipality: City of Pickering The Region has reviewed the revised applications and our-comments in a letter dated March 18, 2003, remain applicable. The Region has no objection to draft approval of this plan. The attached conditions of approval shall be complied with prior to clearance by the Region for registration of this plan. In addition to sending the Region copies of the draft-approved plan and conditions of approval, at such time as the draft approval is in effect, please e-mail a digital, copy of the conditions of draft approval to the planner' responsible for the file. Please call Ray Davies, Planner, if you have any questions. " Ser~/~e EJfCe ltenc e Yours truly, Jim Blair, M.C.I.P., R.P.P. Director, Current Operations Branch Copies: Edward Thomas Williamson Humphries Planning Group Inc. Regional Works Department 100% Post Consumer Attachment to letter dated November 16, 2004 Re: Plan of Subdivision S-P-2002-06 (R1) Edward Thomas Williamson City of Pickering 051 Region of Durham Conditions of Draft Approval o The Owner shall prepare the final plan on the basis of the approved draft plan of subdivision prepared by Humphries Planning Group Inc., identified as file number 0303, dated March 9, 2004, which illustrates 3 lots for semi-detached dwellings, 8 blocks for townhouses, 4 future development blocks, a storm water management pond block, 2 open space blocks, and roads. The Owner shall name road allowances included within this plan to the satisfaction of the Regional.Municipality of Durham and the City of Pickering. The Owner shall obtain and grant to the Region, all easements required to provide Regional services for this development and these easements shall be ,n locations and of such widths as determined by the Region and shall be granted with the execution of the subdivision agreement. The Owner shall submit plans showing any proposed phasing to the Region and the City of Pickering for review and approval, if this plan is to be developed by more than one registration. The Owner shall provide for the extension of such sanitary sewer and water supply facilities which are external to, as well as within, the limits of this plan that are required to service this plan. In addition, the Owner shall provide for the extension of sanitary sewer and water supply facilities within the limits of the plan which are required to service other developments external to this subdivision. Such sanitary sewer and water supply facilities are to be designed and constructed according to the standards and requirements of the Regional Municipality of Durham, All arrangements, financial and otherwise, for said extensions are to be to the satisfaction of the Regional Municipality of Durham and are to be completed prior to the release 'of the final approval of this plan. Prior to entering into a subdivision agreement, the Regional MUnicipality of Durham shall be satisfied that adequate water pollution control plant and Water supply Plant capacities are available to for the proposed SubdivisiOn. The Owner shall satisfy all requirements, financial and otherWise, of the Regional MuniciPality of Durham. This shall include, among others, the execution of a subdivision agreement between the Owner and the Region concerning the 052 10. page 2 provision and installation of sanitary sewers, water supply, roads and other Regiona services. The Owner shall submit to the Regional Municipality of Durham for rewew and approval, a noise report prepared by an acoustic engineer, based on proj'ected traffic volumes provided by the Region's Planning Department, recommending any necessary noise attenuation measures. The Owner shall provide the Region with a copy of the subdivision agreement containing such provisions prior to the final approval of the plan. Prior to final approval, the proponent shall engage a qualified professional to carry out, to the satisfaction of the Ministry of Culture, an archaeological assessment of the entire development property, and mitigate, through preservation or resource removal and documentation, adverse impacts to any significant archaeological resources found. No demOlition, grading or other soil disturbances shall take place on the subject property prior.to the Ministry of Culture confirming that all archaeological resource concerns have been met including licensing and resource conservation requirements. Prior to final approval, the Owner is required to sUbmit a signed Record of Site Condition (RSC) to the Regional Municipality of Durham, the City of Picketing, and the Ministry of Environment (MOE). This RSC must be to the satisfaction of the Region, including an Acknowledgement of Receipt of the RSC by the MOE. for The Living June 17, 2005 By Fax and Mail onserva .on City JUN 2 8 1.005 CITY OF PICKERING PICKERING, ONTARIO Mr. Ross Pym City of Pickering Pickering Civic Centre One The Esplanade Pickering, Ontario L1 V 6K7 --053 CFN 34017 RECEIVED JUN 2 9 2005 CiTY OF PICKERING PLANNING & DEVELOPMENT DEPARTMENT Dear Mr. Pym: Re: Draft Plan of Subdivision SP-2002-06 Altona Road and Strouds Lane City of Pickering (Silver Lane Estates-Formerly Williamson) We acknowledge receipt of a Water Balance Analysis prepared by Soil Eng and provided on May 17th, 2005. We note that the comments on the Water Balance Analysis, although significant, do not impact the layout of the draft plan. Given this, we also provide conditions of draft approval but by way of this letter, request that the applicant work with TRCA staff to resolve the outstanding water balance issues as follows, Please be advised that the proposed development across the study area is about 47 % (2.55 ha, table 4 on page 5) with average impervious cover about 74% (the same table, column 4 - % Impervious). This means that about 35% of the entire parcel of land will be impervious surfaces at the post-development scenario. Therefore, this parcel of land will be losing about 35% of existing infiltration. However, the report states that in the "worst case" scenario (Scenario 1, Section 4.3) 3.0 % groundwater recharge will be lost. Staff disagree with this assumption as the percentage of imperviousness is straightly related to groundwater infiltration percentage loss. In other words development will decrease the post-development infiltration based on an extension of impervious surfaces. Therefore, the post-development groundwater recharge loss should be reassessed. More hydrogeological data would be required to assess a level of this connection (baseflow ,4~,,-,~,-,~ ......... ,4,,,o+~. ~ .... ~,).Th¢. °"'"':"~"' m~,o*" ~: ,~... ......... on u ...., ....... " .... "~ .,~;~.,,..,.,,, ,,,..., ~.on,,r,,, that,,..,,,~,~,.~'*' ,'-"~".'° dod',.'d~, .. from T~,o, ,..~,~ 3 Water Balance - Existing Conditions estimate pre-development infiltration component as 141 mm/year, which is not completely adequate for this type of soils. Please confirm with the MOE guidelines infiltration for fine sand and recalculate pre-development and post-development Water Balances. The applicant must provide mitigative measurements, which will be able to eliminate any potential groundwater infiltration loss. Disconnection of roof leaders from sewer system, soakaway pits, infiltration trenches should be considered as mitigative practices that will promote and maintain groundwater infiltration at post-development scenario. TRCA staff agrees with the consultants that a "third pipe" facility may not be feasible for this type of surficial stratigraphy. Staff note that given the conditions observed across the site (soils underlain the entire parcel consist of sandy silt with K equal to 10-5 m/s, and existing groundwater table is about 4-6 meters below the ground surface, which creates just most preferable conditions for groundwater natural F:\Home\Rublic\Development Services\Durham Region\Pickering\340'tT.wpd ...... /cont_d 5 Shoreham Drive, Downsview, Ontario M3N 1S4 (416) 661~6600 FAX 661-6898 www. trca.on.ca 054 Ross Pym -2- June14,2005 infiltration) there is potential to promote post-development infiltration and meet pre-development rate requirements. We request that these measures be incorporated into the design of the subdivision. We note that perhaps only about 50% of roof leaders may be actually connected to grassed swales due to a final grading. However this adjustment should be used for further post-development Water Balance recalculations. In addition, direct connection between the stream flow rates and groundwater infiltration across the site should be reconsidered. Stormwater Mana.qement Strate.qy and Facility Desi_qn The report indicates that the proposed SWM pond will provide water quality and erosion control. An emergency overflow from the pond must be provided to convey the proposed inflows. Major system flows should be conveyed around the SWM facility via a safe outlet from the site to the watercourse. The applicant must provide justification for the 35% impervious value used to size the SWM facility. Figure 8 indicates that a reversed slope pipe as the outlet structure. Further details on the outlet structure (i.e. cross-section drawings, plunge pool calculations) can be provided at the permitting stage. As indicated in previous comments, the applicant must confirm the groundwater elevation at tt~e proposed pond location and submit borehole information for review. Please note that the borehole should be drilled to the pond bottom depth, at a minimum. Notwithstanding the above issues to be addressed, we provide conditions of draft approval as follows: Prior to the initiation of grading and prior to the registration of this plan or any phase thereof, that the owner shall submit for the review and approval of the Toronto and Region Conservation Authority, (TRCA), the following: (A) a detailed report that describes the storm drainage system for the proposed development of the subject lands. This report should include: · ,.,, .... age plans illustrating how this drainage system will tie,,~.',to, ~, ,,r,-,,. ~.,,,,4~r,~..,, '~ ~'~i"' ' systems, i.e., is it part of an overall drainage scheme? How will external flows be accommodated? What is design capacity of the receiving system? stormwater management techniques which may be required to control minor or major flOws; proposed methods for controlling or minimizing erosion and siltation on-site and in downstream areas during and after construction; location and description of all outlets and other facilities which may require permits under Ontario Regulation 158. N.B.: It is recommended that the developer or his consultant contact the Authority prior to the preparing the above report to clarify the specific requirements of this F:\Home\Public\Development Services\Durham Reglon\Pickering\34017.wpd /cont'd... Ross Pym -3- June 14,2005 That prior to the final registration of this plan, the owner enter into an agreement with either the TRCA or the City of Pickering with respect to the acquisition of Blocks 16, 17 and 18. That Blocks 16, 17 and 18 the open space blocks, be placed in the appropriate designation that would have the effect of limiting the placement of fill, the removal of vegetation or regrading other than required for stormwater management and/or erosion control purposes. That the applicant finalize the water balance requirements for the subject lands to the satisfaction of the Toronto and Region Conservation Authority and prior to the issuance of building permits for the subject development. That the owner agree in the subdivision agreement, in wording acceptable to the TRCA: (A) to carry out, or cause to be carried out, to the satisfaction of the TRCA, the recommendations referred to in the reports, as required in the above noted conditions. (B) to obtain a permit under Ontario Regulation 158 for the works described 'n Condition 1 above. (c) prior to the initiation of any grading or construction in the site, to erect a temporary snow fence or other suitable barrier between the open space lands and the proposed development area to the satisfaction of the Toronto and Region Conservation Authority. This barrier shall remain in place until all grading and construction on the site are completed. (E) to not place fill, grade, construct any buildings or structures or interfere with the channel of the watercourse without prior written approvals being received from the TRCA. 6. That the applicant provide a copy of the signed subdivision agreement to the Toronto and Region Conservation Authority. We trust that this is satisfactory. If you have any questions please contact the undersigned at ext. 5306. Yours tr¢,~ / Russel White Senior Planner Development Services Extension 5306 RW/dli CC: Rosemary Humphries, Humphries Planning Region of Durham Planning Department F:\Home\Public\Development Services\Durham Region\Pickering\34017.wpd n56 PLANNING & DEVELOPMENT DEPARTMENT MEMORANDUM November 16, 2004 To: Mike Duff Planner II From: Subject: Robert Starr Supervisor, Development Control Draft Plan of Subdivision - SP-2002-06 (R1) Zoning By-law Amendment Application A27/02 Edward Williamson Part of Lot 32, Concession 1 City of Pickering We have reviewed the above noted application and provide the following comments: The owner will be required to enter into a Subdivision Agreement to satisfy requirements for provision of engineering drawings for City of Pickering services, roads, storm sewers, sidewalks, street lighting, fencing, lot grading, tree planting, utilities, etc., as well, the Agreement will need to address downstream cost sharing and financial obligations with respect to securities for services to be installed and maintained, all to the satisfaction of the City of Pickering. 2. Cost sharing for the implementation of the Proposed Stormwater Management Pond is to be addressed in the Subdivision Agreement. 3. Coordinated development of the blocks between this Plan and Plan 40M- 2119 must be addressed in the Subdivision Agreement. 4. A Geotechnical Report for the site, internal of the Slope Stability Report submitted previously, will be required. 5. The Functional Servicing Report should detail the Stormwater Management Pond Outfall and the conveyance to Petticoat Creek. 6. The Functional Servicing Report will need to address proposed grading on Block 4. At present, a grade difference of 4.0+ metres is indicated. Mike Duff Edward Williamson Zoninq By-law Amendment Application A27/02 November 16, 2004 Paqe 2 The Functional Servicing Report will need to address the walkway grade of 5% proposed adjacent to rear walkout lots. Retaining walls may be required on either side of the walkway to accommodate this grade. 8. Any earthworks proposed on this site prior to execution of a Subdivision Agreement will require a Fill/Topsoil Disturbance Permit. o A 1.8m black vinyl chain link fence as per City of Pickering standards is required along rear and flankage lots adjacent to open space and where lots abut the Stormwater Management facility and/or walkways. A requirement for the installation of boundary fencing prior to any site works should be addressed. n57 Should there be any questions regarding these comments please contact the undersigned or Paal Helgesen at 905-420-4617. Robert Starr RS:ph Attachment I:~Draft Plan of Subdivis;on-Condo\SP-2002-06 -Williamson Property -Calvinglon Dr \D~a/t Plan Application Copy: Coordinator, Development Approvals Development Control Inspector (L. Calvelli) OPERATIONS & EMERGENCY SERVICES DEPARTMENT MUNICIPAL PROPERTY & ENGINEERING DIVISION MEMORANDUM November 15, 2004 To: Mike Duff Planner II From: Subject: Richard Holborn Division Head, Municipal Property & Engineering Draft Plan of Subdivision SP-2002-06 Zoning By-Law Amendment Application A 27/02 Edward Williamson Part of Lot 32, Concession 1 Calvington Drive The Municipal Property & Engineering Division has completed a review of the above noted draft plan of subdivision and zoning by-law amendment applications as well as the following supporting documentation: Environmental Report, September 2004, Niblett Environmental Ass. Inc. Functional Servicing and Stormwater Management Report, September 2004, David Schaeffer Engineering Ltd. The following 'comments are provided for your consideration: 1. Require confirmation that Block 17 and Block 18 will be conveyed to City of Pickering or TRCA. The Servicing Report refers to Clarington Drive and should be changed to Calvington Drive. The report also indicates in Section 5.2 that the minor storm is released into Rosebank Tributary, but preliminary design indicates an outfall that will connect across Part 4, Plan 40R-10744 to Petticoat Creek. 3. The functional design for the pond does not correspond to the recommendations in the report, specifically 5:1 side slopes recommended Draft Plan of Subdivision SP2002-06 November 15, 2004 Page 2 but typically 3:1 side slopes in Figure 8. This may affect the size of Block 16. The section of Block 16, between Block 6 and Block 7, as minor/major storm water route and pond access will not be aesthetically pleasing to the streetscape, and would be best suited along either west of Block 5 or east of Block 7. 5. Cash in lieu of parkland dedication is required. 6. The subdivision agreement and engineering drawings are to reflect requirements for fencing and municipal road design. RH:ko RichCrd ~-dlb0"7'~' '- ion Head,/Municipal Property & Engineering Copy: Technician, Construction & Design Supervisor, Engineering & Capital Works 06O RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY A by-law be enacted to: (a) declare Blocks 31, 32 and 33, Plan 40M-1538 surplus to the needs of the Corporation for the purpose of sale by the Corporation; and (b) authorize the Mayor, City Clerk, Director, Planning & Development and the City Solicitor to obtain all relevant documentation and execute all documentation required to effect the sale of Blocks 31, 32 and 33, Plan 40M-1538 to the adjacent owners for nominal consideration, subject to any required easements. Report PD 40-05 Subject: Disposal of Blocks 31, 32 and 33, 40M-1538 Date: September 7, 2005 Page 2 As the lands lying adjacent to Plan 40M-1538 have been developed and Acorn Lane has been extended into those developments, the lands acquired by the City for turning circle purposes are no longer required. A by-law should be enacted to: (a) declare Blocks 31, 32 and 33, Plan 40M-1538 surplus to the needs of the Corporation for the purpose of sale by the Corporation; and (b) authorize the Mayor, City Clerk, Director, Planning & Development and the City Solicitor to obtain all relevant documentation and execute all documentation required to effect the sale of Blocks 31, 32 and 33, Plan 40M-1538 to the adjacent owners for nominal consideration. Attachments: 1. Location Map 2. By-law Prepared By: E; Bye,~o'rd i n'~ato r, Property & Development Services Approved / Endorsed By: Nei~ Director, Planning & Development DB:bg Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering City.Coun,cjJ.I ,, s//" // The~a~J. Oui~?,~hief~d ministra~~ CENTRAL A~ACHMENT#_ ( TO REPORT ~ PO_ 40 - r.._2 ~-- STREET WELl._ ACOR LANE BLOCKS 32 & 33 130VINGDON PLACE City of Pickering Planning & Development Department PROPERTY DESCRIPTION BLOCKS 31, 32, & 33, PLAN 40M-1538 OWNER CITY OF PICKERING FILE No. N/A DATE: SEPT. 6 2005 SCALE: 1:5000 DRAWN BY JB CHECKED BY DB P-~-RUR A'I'I'ACHUENT d' ~ TO REPORT d~ PD THE CORPORATION OF THE CiTY OF PICKERING BY-LAW NO. Being a by-law to declare certain municipal lands being Blocks 31, 32 and 33, Plan 40Mo1538 surplus to the needs of the City of Pickering and to authorize their sale to the adjacent owners. WHEREAS, on February 21, 2005, the Council of The Corporation of the City of Pickering passed Resolution 29/05, item 2, establishing procedures to regulate the sale of Municipal Real Property pursuant to section 268 of the Municipal Act, 2001, as amended; AND WHEREAS, The Corporation of the City of Pickering wishes to declare certain lands surplus to the needs of the Corporation for the purpose of sale; NOW THEREFORE, the Council of The Corporation of the City of Pickering HEREBY ENACTS AS FOLLOWS: The lands lying and being in the City of Pickering, in the Regional Municipality of Durham legally described as Blocks 31, 32 and 33, Plan 40M-1538, Pickering are hereby declared surplus to the needs of The Corporation of the City of Pickering for the purpose of sale to the adjacent owners, for nominal consideration. BY-LAW read a first, second and third time and finally passed this 3rd day of October, 2005. David Ryan, Mayor Debi A. Bentley, City Clerk RE0515/16/17 065 RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY That Council receive Report OES 32-05 of the Director, Operations & Emergency Services, regarding a funding request from TRCA; and That Council approve the request for funding assistance; and That the amount of $10,000.00 be charged to Account #2195-2712 as a Joint Funded Environmental Project. 066 PICKERING REPORT TO EXECUTIVE COMMITTEE Report Number: OES32-05 Date: September 1, 2005 From: Everett Buntsma Director, Operations & Emergency Services Subject: Request for funding support from Toronto and Region Conservation "Fish habitat Restoration Project" in Claremont Conservation area. - File: F-4360-008-05 Recommendation: 1. that Council receive Report #OES 32-05 regarding a funding request from TRCA and, 2. that Council approve the request for funding assistance and, 3. that the amount of $10,000.00 be charged to account #2195-2712 as a Joint Funded Environmental Project. Executive Summary: The TRCA is conducting work on the Mitchell Creek and East Duffin Creek within the Claremont Conservation Area. These works are intended to improve fish habitat and Brook Trout angling through bank stabilization, riparian plantings and enhancement of in-stream covering. In the 2005 Budget, Council approved an amount of $10,000 in account 2195-2712 for joint funded Environmental Projects. This request would appear to meet the criteria as a joint funded environmental improvement project. Financial Implications: 2005 Current Budget -Account 2195-2712 - $10,000.00 Background: The City has for several years contributed funding to the Duffin Creek and Carruthers Creek Watershed for preparation of Management Plans and Work Programs. Report OES32-05 Subject: Fish Habitat Restoration Project Date: September 1, 2005 Page 2 067 This project was identified during this preliminary stage as an initiative for the Dufin Watershed. The request from TRCA (attached is the next step in enhancing the Duffin Watershed and improving fish habitat in Pickering. Staff recommend approval of a $10,000 grant to TRCA to demonstrate Pickering's commitment to its' natural heritage. Attachments: 1. Request letter from TRCA Evere~Cunts~a Director, Operations & Emergency Services EB:djb Attachment Copy: Chief Administrative Officer Division Head, Municipal Property & Engineering Recommended for the consideration of Pickering City CouP.r~ ~ j' -Tho/rn~a~s J. Quir~, Chi~a.F,/Adminis~ CORP0227-07/01 onserva on for The Living City August 10, 2005 Mr. Everett Buntsma Director of Operations and Emergency Services City of Pickering Civic Complex I The Esplanade Pickering, ON L1V 6K7 AUG 2 2 Z005 CITY OF PICKERING PICKERING, ONTARIO Dear Mr. Brunsma: Re: Request for Funding Support for a Fish Habitat Restoration Project Claremont Conservation Area The Toronto and Region Conservation Authority is completing a Brook Trout habitat restoration project in the Claremont Conservation Area, on Mitchell Creek and the East Branch of Duffins Creek, with the objectives of stabilizing stream banks, restoring riparian vegetation and the enhancement of in-stream cover. These improvements will help to sustain Brook Trout angling opportunities for watershed residents on public lands° To assist the City of Pickering staff who will be reviewing this funding application, I am enclosing details on the projects being undertaken, a copy of the capital budget and the approval letters from Department of Fisheries and Oceans. Trout Unlimited and the Ontario Ministry of Natural Resources are contributing in-kind technical support to the project. Depending upon weather conditions, there are potential opportunities for City of Pickering community groups to assist with restoration plantings later this fall or early next spring. When the project is completed signs will be erected acknowledging the funding support by the City of Pickering. The budget for the two stream projects totals $49,414. TRCA ,s requesting that the City of Pickering contribute $10,000. Other funding sources for these projects include Conservation Authority Levy and capital grants from the Regional Municipality of Durham. If have any questions, please contact me at 416-661-6600 ext. 5385. Yours truly, Gary Bowen Duffins-Carruthers Watershed Specialist Watershed Management Division GB:jp Encl. (4) 5 Shoreham Drive, Downsview, Ontario M3N 1S4 (416) 661~6600 FAX 661-6898 www. trca.on.ca ~} Duffins Creek Fish Habitat 2005 Project Budget Funding Sources FUNDING STATUS confirmed pending pending design study report $1,400 stream channel reconstruction $17,614 supply only $6,000 Mitchell's Creek gabion removal/bank $6,000 reconstrucfion 07O RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY That Report CS 56-05 of the City Clerk with respect to a request to expand the permitted area for body rub parlours by the Brock Spa, municipally located at 1600 Alliance Road, Pickering, be received; and That the request from Ms. Anna Trojanowska, Brock Spa, 1600 Alliance Road, to expand the permitted area for body rub parlours to include Alliance Road be denied and the applicant be so advised. PICKERING REPORT TO EXECUTIVE COMMITTEE Report Number: CS 56-05 Date: September 1, 2005 071 From: Debi A. Bentley, CMO, CMM III City Clerk Subject: Request for Expansion of Permitted Area for Body Rub Parlours Brock Spa, 1600 Alliance Road, Pickering Recommendation: That Report CS 56-05 of the City Clerk with respect to a request to expand the permitted area for body rub parlours by the Brock Spa, municipally located at 1600 Alliance Road, Pickering, be received; and That the request from Ms. Anna Trojanowska, Brock Spa, 1600 Alliance Road, to expand the permitted area for body rub parlours to include Alliance Road be denied and the applicant be so advised. Executive Summary: To advise of a request from the owner of the Brock Spa at 1600 Alliance Road to expand the permitted area for body rub parlours to include Alliance Road. Financial Implications: Not applicable Background: A request has been received from Ms. Anna Trojanowska, owner of the Brock Spa located at 1600 Alliance Road, Pickering, to expand the permitted area for body rub parlours to include Alliance Road. A copy of the request has been included as Attachment 1 to this report. On October 16, 2000, Council passed By-law 5764/00, being a by-law to licence and regulate body-rub parlours in the City of Pickering. The by-law restricted the location of these establishments to the Brock Industrial Area. Body rub parlours that were operating at the time By-law 5764/00 was enacted were grandfathered for five years so 0'~ 2Report CS 56-05 Expansion of Permitted Area for Body Rub Parlours September 1,2005 Page 2 enacted were grandfathered for five years so that they could continue to operate their establishment until December 31, 2005, at which time they would have to relocate their establishment to the permitted area. Extensive review of the licencing of body-rub parlours was undertaken in 2000 with the Police, Health and By-law Enforcement officials and therefore, from our perspective there is no compelling reason to amend our by-law at this time. Further, this location is in contravention of By-law 5764/00 and has been provided appropriate time to relocate the business into the permitted area. Attachments: o Letter from Anna Trojanowska, owner of Brock Spa, 1600 Alliance Road Letter from Noel D. Gerry, Barrister & Solicitor on behalf of Ms. Anna Trojanowska Map showing the current permitted area for body rub parlours Map showing the expansion to the permitted area for body rub parlours if Ms. Trojanowska's request is approved Prepared By: Approved / Endorsed By: Debi A. Bentley ('~ City Clerk Gillis A. Paterson Director, Corporate Services & Treasurer Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering Ci.ty Council ,' ,,- /t ~i~_~ve '~Z~Oif~e/'~'~- j:A-2130 Reports to Council:05 Repods:CS 56 Expan~Rub Parlours JATTAcHMENT# / Brock Spa 1600 Alliance Rd. Pickering, Ontario, LIW 3~2 905-831-0526 073 March 21, 2005 Dear Mr. Bruce Taylor and Mrs. Kimberly Thompson, My Grandfathered status is about to expire. This letter serves to request that the permitted area where body rub parlours may operate as set out in Schedule 'B' of BY-LAW 5764/00 be expanded. It would be my intention to apply for an amendment to the current BY-LAW given your permission in this matter. The reasons for my request are listed below. Firstly, my proximity to the current line, the west most line in the permitted area runs through a hydro corridor which ends at my parking lot meaning that the actual line can be no more than 120 ft. from my premises. I also feel that I have been in full cooperation with the city since I established my business there over 4 years ago and have always been respectful of its policies and practices. I think it should also be mentioned that I feel that I have the full backing of my landlord, neighbours and peers in this request and am willing to attain documentation to support my feeling. There are also the issues of employees and suppliers who depend on my business to support them and given the costs of moving I may be forced to close if the area cannot be expanded. Another question would be the possibility of extending the grandfathered status, if this would be acceptable it would at least provide for further exploration of my options and the possibility of relocation which is improbable at this time but may be available to me in the future. :[ would like to open channels of discussion for any concerns or questions that you may have, my cellular phone number is 416-910-4266. Please feel free to call me on this matter at your convenience. Anna - O~nef-/Brock Spa 074 NOEL D. GERRY BARRISTER & SOLICITOR By Fax (905) 420-9685 and By Courier August23,2005 ATTACHMENT ~TO REPORT g}~. ~¢- AUG 2 5 2005 CLERK'S DIVISION AUG 2 5 2005 CITY OF PICKERING PICKERING, ONTARIO 50 Richmond Street East Suite #100 Toronto, Ontario M5C 1 N7 Telephone: 416-972-1161 Fax: 416-362-9954 Corporation of the City of Pickering One The Esplanade Picketing, Ontario L1V 6K7 Attention: Ms. Debi Bentley, City Clerk Dear Ms. Bentley: Re: By-law Amendment Application Brock Spa - 1600 Alliance Road, Picketing, Ontario INFO. SYSTEMS LEGAL SERVICES LIBRARY MUN. PROR & ENG. oPERATIONS i .... PLANNING & DEV. PROJ. & POE .SUPPLY & SER~/, s CLERK'S DIVISION FiLE NO.: L ....... FORWARD COPY ~'O: : ':'::': I have been formally retained by Ms. Anna Trojanowska to act on her behalf in respect of her application for an amendment to By-law 574/2000 to expand the permitted area for the licensing of Body-rub Parlours to include the lands and premises municipally known as 1600 Alliance Road, Pickering, Ontario. I would be grateful if you could put this correspondence before the Executive Committee of Council for their consideration prior to the meeting of September 12, 2005. Ms. Trojanowska operates Brock Spa - a licensed Body-rub Parlour at 1600 Alliance Road in the City of Pickering. The establishment existed prior to the passage of By-law 574/2000. It is located just outside the western boundary of the area established by By-law 574/2000 as the permitted area for the licensing of body-rub parlours. The establishment lies approximately 120 feet fi'om the western boundary line which runs through a hydro corridor. Notwithstanding that the tact that the establishment is located just outside the boundary established in By-law 574/2000, the City granted it "grandfathered" status and licensed the activities therein for a period of five years. This grandfathered status is set to expire on December 3 t, 2005. 075 My client is respectfully requesting that you amend By-law 574/2000 so that the grandfhthered status it currently enjoys becomes permanent. In support of the request, my client requests that you kindly consider the following: 1. The establishment has been licensed and operating at its present location for a period exceeding five years; 2. There have been no charges relating to the operation of the business; 3. The premises are zoned industrial and directly abutt the area already designated for the licensing of body-rub parlours; 4. The premises abutts a hydro corridor; 5. There are no schools, daycare centres, recreational centres, parks or places of worship within 120 metres of the premises; 6. The owner of the unit supports this application. Please see attached letter; 7. Seven other unit holders support this application. Please see attached Acknowledgments; 8. The business employs six persons; 9. The proprietor and employees of the business rely on the income earned at the establishment to support themselves and their families. As the business has been operating and licensed lbr approximately five years, the proposed by- law amendment would effectively be a ratification of the status quo. If the by-law amendment is not granted, my client would face the untbrtunate circumstance of closing a viable business and losing her investment therein. We understand that there is an element of discretion in your consideration of this request and graciously request that such discretion be exercised in favour of the applicant. In return, my client promises to continue abiding by By-Jaw 574/2000 and all other relevant rules and regulations and to continue providing quality service and employment in the City of Pickering. We thank you for taking the time to consider these comments. Yours very truly .......... , ' Noel D. Gerry 076 077 ACKNOWLEDGEMENT RE: BROCK SPA Unit #12, 1600 Alliance Road, Pickering, Ontario We, Walker Howes One Limited, are the owner of storage Unit #13_at 1600 Alliance Road, Pickering, Ontario, L1W 3V2. We hereby acknowledge that we are content that the Brock Spa, operated by Anna Trojanowska, located at Unit #12, 1600 Alliance Road, Pickering, Ontario, L1W 3V2, continue to operate on these premises. Dated at Pickering this 2nd day of May, 2005. Name O78 ACKNOWLEDGEMENT RE: BROCK SPA Unit #12, 1600 Alliance Road, Pickering, Ontario 1600 Alliance Road, Pickering, Ontario, L1W 3V2. I hereby acknowledge that I am content that the Brock Spa, operated by Anna Trojanowska, located at Unit #12, 1600 Alliance Road, Pickering, Ontario, L1W 3V2, continue to operate on these premises. Dated at ~ jO,.~_~ '~.~, this__day of ,2005. t/Sig~ture of Tenant Name (printed) of Tenant 079 ACKNOWLEDGEMENT RE: BROCK SPA Unit #12, 1600 Alliance Road, Pickering, Ontario I, [ ~:-~ , am the tenant of storage Unit # I"t~ at 1600 Alliance Road, Pickering, Ontario, L1W 3V2. I hereby acknowledge that I am content that the Brock Spa, operated by Anna Trojanowska, located at Unit 4/12, 1600 Alliance Road, Pickering, Ontario, L1W 3V2, continue to operate on these premises. Dated at ~ f'} / this ) % day of ~-~ ~'[ ,2005. Signature of Tenant Name (printed) of Tenant 050 ACKNOWLEDGEMENT RE: BROCK SPA Unit #12, 1600 Alliance Road, Pickering, Ontario am the tenant of storage Unit # [f at 16'00 Alliance Road, Pickering, Ontario, L1W 3V2. I hereby acknowledge that I am content that the Brock Spa, operated by Anna Trojanowska, located at Unit #12, 1600 Alliance Road, Picketing, Ontario, L1W 3V2, continue to operate on these premises. Datedat /.q?"*/7/& I~' this..~r-3, day of ,;4~?t'c ,2005. '/Signatul~e of ~engi~t ' Name (printed) of Tenant 081 ACKNOWLEDGEMENT RE: BROCK SPA Unit #12, 1600 Alliance Road, Picketing, Ontario I, 4(3 ~3 c~ ['~ ~ ~ ut i[o, t~ , am the tenant of storage Unit # 4 at 1600 Alliance Road, Picketing, Ontario, L1W 3V2. I hereby acknowledge that I am content that the Brock Spa, operated by Anna Trojanowska, located at Unit #12, 1600 Alliance Road, Pickering, Ontario, L1W 3V2, continue to operate on these premises. Datedat ~l'U_~L,e.~c,v~.~_ this~ "3 dayof ./ I ,2005. Si~re~f~e~'~t ~ Name (printed) of Tenant ACKNOWLEDGEMENT RE: BROCK SPA Unit #12, 1600 Alliance Road, Pickering, Ontario I, ¢~~ ~'~ (~"T-C~- , am the owner of storage Unit #'q at 1600 Alliance Road, Pickering, Ontario, LlW 3V2. I hereby acknowledge that I am content that the Brock Spa, operated by Anna Trojanowska, located at Unit #12, 1600 Alliance Road, Picketing, Ontario, L1W 3V2, continue to operate on these premises. Dated at ~) ( ~ ~'~-~ i~' 6~- this ~ ~ day of ,2005. Signature of Owner Name (printed) of Owner ACKNOWLEDGEMENT RE: BROCK SPA Unit #12, 1600 Alliance Road, Picketing, Ontario I, , am the owner of storage Unitq#//~ at /fit/4 1600 Alliance Road, Pickering, Ontario, L1W 3V2. I hereby acknowledge that I am content that the Brock Spa, operated by Anna Trojanowska, located at Unit #12, 1600 Alliance Road, Pickering, Ontario, L1W 3V2, continue to operate on these premises. Dated at/~/L/L this /~ ~ day of ,,, 2005. ? /1 Signature of Owner Name (printed) of Owner q84 SCHEDULE 'B' TO BY-LAW 5764/00 DEFINED AREAS WHERE A BODY RUB PARLOUR MAY OPERATE [ j LAKE ONTARIO i'ATTACHMENT # TO REPORT )POSED I I I ALLIANCE LIANCE UNIT 12 © PLUMMER BAYLY STREET City of Pickering BAYLY STREET & Development Department Planning PROPERTY DESCRIPTION DOC 89 UNIT # 12 OWNER R. SlERECHON DATE JUNE 21,2005 DRAWN BY JB FILENo. BY-LAWAMENDMENT SCALE 1:5000 CHECKED BY BT O86 DATE MOVED BY RECOMMENDATION OF THE EXECUTIVE COMMITTEE SECONDED BY That Report CS 62-05 of the Director, Corporate Services & Treasurer, concerning Formal Quotations - Quarterly Report for Information, be received and forwarded to Council for information. PICKERING REPORT TO EXECUTIVE COMMITTEE Report Number: CS 62-05 Date: August 31,2005 087 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Formal Quotations - Quarterly Report for Information Recommendation: It is recommended that report CS 62-05 of the Director, Corporate Services & Treasurer concerning Formal Quotations - Quarterly Report for Information be received and forwarded to Council for information. Executive Summary: Council approved the Purchasing By-law on November 5, 2001 which includes a request to have a summary of contract awards arising from the formal quotation process be forwarded to Council as information only on a quarterly basis. Financial Implications: Not applicable Background: In accordance with Purchasing Policy Item 04.06, a summary of contract awards arising from the formal quotation process is provided herein for the information of Council. O88 Report CS 62-05 Subject: Formal Quotations -Quarterly Report for Information August 31,2005 Page 2 Formal Quotations Summary April 1,2005 to June 30, 2005 PST Included / GST Extra (unless stated otherwise) Reference No, DescriPtion Award StatUs Award Date Q-10-2005 Supply Material/Services for $18,697.50 On-going April 4, 2005 Pavement Markings Applications Vendor: KDN Pavement Markings Q-12-2005 Supply & Installation of $26,470.00 In progress May 10, 2005 Morality Lighting Vendor: Cobra Power Q-14-2005 Ford Escape Hybrid SUV $38,869.32 Received April 28, 2005 Vendor: Formula Ford Q-15-2005 Ice Resurfacing Machine $68,504.40 September May 6, 2005 Delivery Vendor: Zamboni Inc. Q-17-2005 Asphalt & Concrete Repairs & $39,850.00 On-going May 30, 2005 Concrete Pads Vendor: Royalcrest Paving (in part) O-17-2005 Asphalt & Concrete Repairs & $32,699.40 On-going May 30, 2005 Concrete Pads Vendor: Harnden & King Construction (in part) Q-18-2005 Supply, Deliver, Place Sod $23,230.00 On-going April 25, 2005 Vendor: Wintermere Sod Growers Q-21-2005 4X4 Pickup Truck $37,857.52 Received June 2, 2005 Vendor: Donway Ford Sales Report CS 62-05 Subject: Formal Quotations - Quarterly Report for Information August 31,2005 Page 3 n89 T-283-2003 Co-operative Tender for MixingVarious unit Winter May 30, 2005 of Winter Sand and Salt prices maintenance, operating costs Host: Region of Durham 2005, 2006 Participants: Region of Durham, Oshawa, Whitby, Pickering, Clarington Third year of a three year contract. Vendor: Miller Paving Limited C526-03 Co-operative Tender for Various unit On-going, May 17, 2005 Supply & Delivery of Culvert costs operating costs 2005, 2006 Host: City of Oshawa Participants: Region of Durham, Whitby, Ajax, Clarington, Pickering, Oshawa Third year of a three year contract. Vendor: Armtec Limited C911-05 Co-operative Quotation for Various unit On going, May 10, 2005 Inspection and Testing of costs operating costs in Aerial Devices 2005, 2006 Host: City of Oshawa Participants: Pickering, Ajax, Whitby, Oshawa & Clarington First year of a three year contract. Vendor: Halton Inspection Services O90 Report CS 62-05 Subject: Formal Quotations - Quarterly Report for Information August 31,2005 Page 4 Reference NO. DeScr pt on Award Status Award Date C712-04 Co-operative Request for Various unit On going, May 10, 2005 Proposal for Annual inspection costs operating costs in & Testing of Pumper Trucks 2005, 2006 Host: City of Oshawa Participants: Pickering, Ajax, Whitby, Oshawa, Clarington Second year of possible three fear contract. Vendor: Darch Fire Inc. W02-2004 Co-operative Tender for Supply,Various unit On going, May 2, 2005 Delivery and Application of 35%prices operating costs in Liquid Calcium Chloride 2005, 2006 Host: Town of Whitby Participants: Ajax, Clarington, Region of Durham, Oshawa, Pickering, Scugog, and Whitby .gecond year of a two year ;ontract. Vlay 1, 2005 to April 30, 2006 Cendor: Miller Paving Limited Report CS 62-05 Subject: Formal Quotations - Quarterly Report for Information August 31,2005 Page 5 09! Reference N©, Descr Pt on Award Status i Award Date W02-2004 Co-operative Tender for Supply~ Various unit On going, May 2, 2005 and Delivery of Flake Calcium prices operating costs in Chloride 2005, 2006 Host: Town of Whitby Participants: Ajax, Clarington, Region of Durham, Oshawa, Pickering, Scugog, and Whitby Second year of a two year contract May 1,2005 to April 30, 2006 Vendor: Innovative Building Products C530-03 Co-operative Tender for Various unit On going, April 6, 2005 Supply & Delivery of Hot Mix prices operating costs in Asphalt 2005, 2006 Host: City of Oshawa Participants: Region of Durham, Municipalities of Clarington, Oshawa, Whitby, Ajax, Pickering Third year of three year contract Vendor: Lafarge Canada Inc. C530-03 Co-operative Tenderfor Various unit On going, April 6, 2005 Supply & Delivery of High prices operating costs in Performance Cold Mix Asphalt 2005, 2006 Host: City of Oshawa Participants: Region of Durham, Municipalities of Clarington, Oshawa, Whitby, Ajax, Pickering Third year of three year contract Vendor: Matrix Company Ltd Report CS 62-05 Subject: Formal Quotations- Quarterly Report for Information August 31,2005 Page 6 Attachments: Not applicable Prepare~,~y:. / ~ '~e~a Vera"A. Fei cher Manager, Supply & Services Approved / Endorsed By: "'-'~]lis A.- Paterson Director, Corporate Services & Treasurer Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council -Tho~,~ J: Oui~n, Cl~i~'Ad~'"~Offic~er / 093 RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY 1. That Report CS 64-05 of the Director, Corporate Services & Treasurer, concerning the Cash Position Report as at June 30, 2005, be received for information. 094 REPORT TO EXECUTIVE COMMITTEE Report Number: CS 64-05 Date: September 1, 2005 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Cash Position Report as at June 30, 2005 Recommendation: It is recommended that Report CS 64-05 from the Director, Corporate Treasurer be received for information. Services & Executive Summary: The attached schedules provide the City of Pickering's cash position, continuity of taxes receivable, outstanding investments, development charges collected and other development contribution information for the three months ended June 30, 2005. Financial Implications: The cash position of the Corporation for three months ended June 30, 2005 was a net decrease in cash of $2,603,847 to $1,331,796. Sources of Funds totalled $48,350,917 and Use of Funds totalled $50,954,764. Background: The discussion below describes the purpose and the information contained in each of the attached schedules. Statement of Cash Position: Attachment 1 reflects the sources and uses of funds for the second quarter of 2005. Subcategories have been identified to highlight those cash transactions that are significant in nature or large dollar value transactions for the City of Pickering. Continuity of Taxes Receivable: Attachment 2 summarizes the tax related transactions from April 1 to June 30, 2005 and provides the outstanding taxes receivable as at June 30, 2005. This balance represents all three levels of taxes billed, such as City, Region and School Boards. Outstanding Investments: Attachment 3 reflects the short-term and long-term investments for both the Current Fund and the Reserve Funds outstanding as at June 30, 2005. Report CS 64-05 Subject: Cash Position Report as at June 30, 2005 Date: September 1,2005 Page 2 095 Development Charges Collected: Attachment 4 indicates the total development charges for the City, Region and School Boards, as the City is responsible for collecting development charges on behalf of all levels of government. The total amount collected of $679,505 agrees with the balance indicated under Sources of Funds on Attachment 1. However the remittance of development charges to the Region and School Boards indicated under the Use of Funds is different than the total collected on Attachment 4. This variance is a result of timing differences because payments to the Region and School Boards are due 25 days following the month collected. Other Development Contributions: Attachment 5 is provided to show other significant development contributions that have been received. Attachments: 2. 3. 4. 5. 6. 7. 8. Statement of Cash Position Continuity of Taxes Receivable Outstanding Investments Statement of Development Charges Collected Other Development Contributions City Portion of Development Charges Collected 2002 - Jun. 30, 2005 Building Permits Issued 2000 -Jun. 30, 2005 City Portion of Development Charges Collected 1991-2004 Prepared By: Approved / Endorsed By: Avril Payne Audit Analyst Director, Corporate Services & Treasurer Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering City C~un~cil :"1'ThO/rrna; ~J. OLin, Cf'~ A~minis~~...__ 096 ATTACHMENT #_J__TO REPORT #_ City of Pickering Cash Position Statement for three months ending June 30, 2005 Sources of Funds[ Accounts Receivable collected $ 145,312 Development charges collected 679,505 Operating 14,124,671 Grants-in-lieu: Federal 346,746 Provincial Ontario enterprises 1,729,367 Municipal enterprises 330,169 Linear Properties 39,481 Federal specific grants 3,176 Ontario specific grants 198,909 Interest Income 456,702 Sale of land Tax payments received 30,052,095 POA Revenue 244,784 Total $ 48,350,917 Use of Funds: Operating and Capital Expenditures $ 15,601,998 Payroll 6,698,108 Region Levy 16,397,601 Regional portion of Dev. Charges 226,750 School Board Levies 10,669,797 School Board portion of Dev. Charges 23,310 Debenture payment to Region 126,780 APTA Funding 1,210,420 Total $ 50,954,764 Net Cash Increase (Decrease) $ (2,603,847) FINANCIAL POSITION Bank Balance Net Cash Bank Balance April 1, 2005 Provided (Used) June 30, 2005 Current Fund $ 3,935,643 $ (2,603,847) $ 1,331,796 TOTAL $ 3,935,643 $ (2,603,847) $ 1,331,796 Note: Includes City, Region and School Boards Cash Position second quarter 2005.xlsNET CHANGES o o o > o _.~TO REPORT# 09? 'rio o 098 000000000 000000000 000000000 0000 0000 0000 0000 0000 0000 0000 ~~ 0~0 0~0~ 0~0 0~0~ 0~0 ~~ 0~0 0000 000~ ~~ ~0~0 Z UJ Z Z o -J .J o 0 n- W o o o' c- O t- ~0 ~ C I- Z 0 099 ^TTACHM~NT #-~TO .... ~ ~ ~ ~/ ~ ~ 0 ._~ 630° o~' o~E E 100 City of Pickering Other Development Contributions For three months ending June 30, 2005 CONTRIBUTIONS: Cash - In - Lieu of Parkland TOTAL CASH-IN-LIEU OF PARKLAND $194,371 $194,371 Cash Position second quarter 2005.xlsOther Dev. Contrbtns /.(~I"fj.~C~MEN"]j' ~j[ ~' _TO RE?ORT #..~c..~ ~ ATTACHMENT# ,.9" TO REFOEi ~, ~i'~ ~;z¢.. o,$~ In3 104 RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY That Report CS 67-05 respecting the appointment of Special Municipal Law Enforcement Officers for the purpose of enforcing the Parking By-law on private property, be received; and That the draft by-law to appoint persons to enforce the Parking By-law at 1890 Valley Farm Road, 1355 Kingston Road, 1822 Whites Road, 1100 Begley Street, 1865 Kingston Road, 650 Kingston Road, 705 Kingston Road, 1915 Denmar Road and 1467 Whites Road North, be forwarded to Council for approval; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. REPORT TO EXECUTIVE COMMITTEE Report Number: CS 67-05 Date: September 12, 2005 105 From: Debi Bentley City Clerk Subject: Appointment to enforce the Parking By-law at 1890 Valley Farm Road, 1355 Kingston Road, 1822 Whites Road, 1100 Begley Street, 1865 Kingston Road, 650 Kingston Road, 705 Kingston Road, 1915 Denmar Road and 1467 Whites Road North. Recommendation: That Report CS 67-05 respecting the appointment of Special Municipal Law Enforcement Officers for the purpose of enforcing the Parking By-law on private property be received; and That the draft by-law to appoint persons to enforce the Parking By-law at 1890 Valley Farm Road, 1355 Kingston Road, 1822 Whites Road, 1100 Begley Street, 1865 Kingston Road, 650 Kingston Road, 705 Kingston Road, 1915 Denmar Road and 1467 Whites Road North, be forwarded to Council for approval; and That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Executive Summary: Not Applicable Financial Implications: None Background: Correspondence has been received from Tag & Tow Group Inc., Pickering Town Centre, Securitas Canada Ltd, and Knights On Guard, requesting the appointment of persons as By-law Enforcement Officers for the purpose of enforcing the Parking By-law at 1890 Valley Farm Road, 1355 Kingston Road, 1822 Whites Road, 1100 Begley Street, 1865 Kingston Road, 650 Kingston Road, 705 Kingston Road, 1915 Denmar Road and 1467 Whites Road North. 1 0 ~r-)Report CS 67-05 Date: Subject: Appointment to enforce the Parking By-law at 1890 Valley Farm Road, 1355 Kingston Road, 1822 Whites Road, 1100 Begley Street, 1865 Kingston Road, 650 Kingston Road, 705 Kingston Road, 1915 Denmar Road and 1467 Whites Road North. September 12, 2005 Page 2 Attachments: 2. 3. 4. 5. Correspondence from Tag & Tow Group Inc Correspondence from Pickering Town Centre Correspondence from Securitas Canada Ltd. Correspondence from Knights on Guard Draft By-law Prepared By: Approved By: Debbie Watrous Committee Coordinator Debi Bentley, City Clerk DB:dw Attachments Approved/Endorsed By: Gillis A. Paterson, Director, Corporate Services & Treasurer Recommended for the consideration of Pickering City Cou,~cil ,, / ,, Th~r~ J. Ouir~, Chief ~dminis~e Officdr SEP 0S £005 11:27 FR INTERCON SECURITY 416 22S 2804 TO SOS4205313 Tag_and Tow.._.,.. Group 40 Sheppard Avenue West, Willowdale, Ontario, M2N 6K9. Phone: (4.16) 229-6811, Facsimile: (416) 229-2804 Parking Enforcement Officer- Licensing Request Officer Information Tuesday, September 06, 2005 P. 02/82 TO REPORT #~/o~ 107 The City of Pickering - By-law Enforcement Office 1 The Esplanade Pickering, Ontario LIV 6K9 Attention; Debbie Watrous -Committee Coordinator, By-law Enforcement Dear Debbie: We require the the following individual be fully licensed as a Parking Control Officer within the City of Pickering. This Officer is a full time employee of Intercon Security Limited and is licensed through the Ontario Provincial Police as a Security Officer and/or Private Investigator. This Officer.will be required to issue Parking Infraction Notices at the below listed Intercon Security Limited account within the City of Picketing, DISCOVERY PLACE - 1890 VALLEY FARM ROAD PERSONAL INFORMATION SURNAME: KANTOR GIVEN NAME: JOY MIDDLE: HOME ADDRESS: CITY; PROVINCE: POSTAL CODE: HOME PHONE: DATE OF BIRTH: OPP LIC#: DRIVER LICENSE#: Please reel free to contact me should you require further information in this regard. Yours truly, Intercon Security Limited BoB Holloway Director, Parking Control and Enforcement :bh TOTAL PRGE.O~ 108 August 26, 2005 The City of Picketing By-Law Enforement l The Esplanade Picketing ,Ontario L1V-3T9 TO REPORT Attention Debbie Waprous Dear Debbie. This letter is to request our on-site list of parking enforcement Security Officers be updated as well as being appointed Municipal Law Enforcment Officers for Pickering Town Centre 1355 Kingston road, Pickering ,Ontario, in the region of Durham. These appointments xvould be soley for the purpose of policing parking infractions as they relate to the property. Inactive Mleo on the property is John Cillia. I would request at this time to appoint as replacement. Rebecca Gallagher-Badge #2014 Should you have any further questions or require any further infom~ation ,please do not hesitate to contact Bradley O'Connor Security Supervisor or myself at at (905) 683-7171 ext 231 Yours Truly CLERK'S DIVISION FORWARD COPY TO; Administration Office, 1355 Kingston Road, Pickering, Ontario L1V lB8 Telephone 905-83140~6 Focsimile 905-420-9379 Web$ite www. pickeringtowncentre.com 8 August 2005 The Corporation of the City of Pickering Pickering Civic Complex One The Esplanade Pickering, ON L1V 6K7 Attention: Debbie Kerns RECEIVED CITY OF PICKERING AUG- 9 2005 CLERK'S DIVISION Dear Ms. Kerns, Securitas Canada Ltd. Along with Valiant Property Management, Simerra Property Management and Newton Trewlaney Property Management requests that the Corporation of the City of Pickering approve and recognize the following employee of Securitas Canada Ltd. as Private Property Parking Enforcement Officers. Joseph Crooks Allan Ronalds Eldon Nelson This being for the properties located at 1822 Whites Road, 1100 Begley Street and 1865 Kingston Road in Pickering. Please contact me at 905 571 4040 if you should have any questions. Thanking you in advance for your cooperation in this matter. Sincerely, Derek Cameron Branch Manager 110 Jtm l6,2005 To Secure, Deter & Protect City of Picketing By-Law Departmem Parking Enforcement Unit Fax:905-420-9685 Re: Parking Enforcement Please append to our list of By-Law Enforcement locations, 650 Kingston Road, 70:5 Kingston Road, 1915 Denmar Road and 1467 Whites Road North. We would like the next Security to be appointed for Parking Enforcement. These are the only current property that we are providing Parking Enforcement. O~eer Name Badge 1. James Rea 029489 2. ~-' ...... -,.t ..... 2'~O'.'.g47 .%. Fa;.~a: Id,'i~ ...... ~ 4. Ankur Patel 60476 Please remove the following Security Of~cer f. rom the above locations. 1. Eric Assels Badge 011,76 If you have any questions please do not hesitate to call Office Manager 1048 Toy Ave., Suite 101, Pickcring, C~.tario L1W 3P1 · Tek (905) 42%7863 * Dispatch: (905) 420-&566 * Fax: (905) 420-.c~957 ATTACHMENT # THE CORPORATION OF THE CITY OF PICKERIN~ BY-LAW NO. 6579/05 Being a by-law to appoint By-law Enforcement Officers for certain Purposes (Parking Regulation -1890 Valley Farm Road, 1355 Kingston Road, 1822 Whites Road, 1100 Begley Street, 1865 Kingston Road, 650 Kingston Road, 705 Kingston Road, 1915 Denmar Road and 1467 Whites Road North.) WHEREAS pursuant to section 15(I) of the Police Services Act, R.S.O. 1990, c.P.15, as amended, a municipal council may appoint persons to enforce the by-laws of the municipality; and WHEREAS pursuant to section 15(2) of the said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: That the following persons be hereby appointed as municipal law enforcement officer in and for the City of Pickering in order to ascertain whether the provisions of By-law 2359187 are obeyed and to enforce or carry into effect the said By-law and are hereby authorized to enter at all reasonable times upon lands municipally known as: a) 1890 Valley Farm Road: Joy Kantor b) 1355 Kingston Road: Rebecca Gallagher c) 1822 Whites Road, 1100 Begley Street & 1865 Kingston Road: Joseph Crooks Allan Ronalds Eldon Nelson d) 650 & 705 Kingston Road, 1915 Denmar Road and 1467 Whites Road North: James Rea Ankur Patel The authority granted in section I hereto is specifically limited to that set out in section 1, and shall not be deemed, at any time, to exceed the authority set out in section 1. These appointments shall expire upon the person listed in section l(a) ceasing to be an employee of Tag and Tow Group Inc. or upon Tag and Tow Group Inc. ceasing to be agents for 1890 Valley Farm Road, or upon the person listed in section l(b) ceasing to be an employee of Pickering Town Centre, or upon the persons listed in section 1(c) ceasing to be employees of Securitas Canada Ltd. or upon Securitas Canada Ltd. ceasing to be agents for 1822 Whites Road, 1100 Begley Street or 1865 Kingston Road, or upon the persons listed in section l(d) ceasing to be employees of Knights on Guard or upon Knights on Guard ceasing to be agents for 650 or 705 Kingston Road, 1915 Denmar Road or 1467 Whites Road North, or whichever shall occur first. BY-LAW read a first, second and third time and finally passed this 3rd day of October, 2005. David Ryan, Mayor Debi Bentley, City Clerk 113 RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY That the application for minor variance to Sign By-law 2439/87, as outlined in Report 69-05 of the City Clerk, submitted by Walker, Nott, Dragicevic Associates Limited on behalf of Shell Canada Products Limited, for property municipally known as 935 Liverpool Road, Pickering, BE APPROVED. PICKERING REPORT TO EXECUTIVE COMMITTEE Report Number: CS 69-05 Date: August 31, 2005 From: Debi A. Bentley, CMO, CMM III City Clerk Subject: Application for Minor Variance to Sign By-law 2439/87, as amended Shell Canada Products Limited 935 Liverpool Road, Pickering Recommendation: THAT the application for minor variance to Sign By-law 2439/87, as outlined in Clerks Report 69-05, submitted by Walker, Nott, Dragicevic Associates Limited on behalf of Shell Canada Products Limited, for property municipally known as 935 Liverpool Road, Pickering, BE APPROVED. Executive Summary: An application for a minor variance to Sign By-law 2439/87, as amended, has been submitted by Walker, Nott, Dragicevic Associates Limited on behalf of Shell Canada Products Limited for property municipally known as 935 Liverpool Road, Pickering. Financial Implications: Not applicable Background: An application has been received by Walker, Nott, Dragicevic Associates Limited on behalf of Shell Canada Products Limited, who are the owner and operator of the existing gas bar facility at the southeast corner of Liverpool Road and Bayly Street in the City of Pickering. Applications for minor variance and site plan have been submitted by the applicant in order to facilitate the redevelopment of the site with a new-format Shell gas bar, which includes larger paypoint facilities that offer convenience items in association with the gas bar facility. Report CS 69-05 Application for Variance to Sign By-law August 31, 2005 Page 2 115 As part of the redevelopment, Shell Canada Products Limited is seeking permission to install two pylon signs on the site, one along the Bayly Street frontage and one along the Liverpool Street frontage. A minor variance is required for the two pylon signs that are being requested by the applicant. Pylon signs as defined in By-law 2439/87, as amended, means any sign the surface of which is at least three metres from ground level and supported by one or more poles or other structures. The first variance requested is in relation to Section 10 (5) (b) of By-law 2439/87, wherein it states that no pylon sign shall be located within three metres of any street line. The applicant is requesting that the location of the base of the Bayly Street sign be 1.5 metres from the street line. In their request, the applicant states that this request arises from the proximity to the required hydro transformer, which is located within the same landscaped open area. The applicant further states that due to the depression of Bayly Street, after meeting with Liverpool Road, the grade changes as you move from west to east along the site. This necessitates a guard rail and retaining wall for the Bayly Street portion where the sign is located. The applicant further states that adequate distance is provided so as not to interfere with the road or sidewalk. The second variance requested is in relation to Section 10 (1) (b) of By-law 2439/87, wherein it states that no sign operated electrically shall be facing within 15 metres of those parts of the City of Pickering zoned 'residential'. The applicant states that in this instance the site is zoned Commercial but the surrounding south and east lands are zoned as Multiple Family Residential (RM1). It should be noted that the lands to the south have commercial exception and are currently occupied as a business office. Therefore, the Liverpool Street sign is located approximately 1.5 metres from the south property line and the Bayly Street sign is located approximately 5.0 metres from the east property line. The applicant further states that both signs are located so that they are easily accessible from the paved driveways and parking areas for maintenance by vehicle, as well as adequate space should a ladder be required. Both pylon signs are to be internally lit, and there will not be any adverse lighting effects on the neighbouring properties. The canopy and building have been designed with lighting that directs light downwards and internal to the site. The Director, Planning & Development has reviewed the request submitted by Shell Canada and has no objections. In summary, the municipality is authorized to permit minor variances to their respective sign by-laws in accordance withy Section 99 (5) of the Municipal Act, which states as follows: 'The municipality may authorize minor variances from the by-law if in the opinion of the municipality the general intent and purpose of the by-law are maintained.' CORP0227-07/01 Report CS 69-05 Application for Variance to Sign By-law August 31, 2005 Page 3 Attachments: 1. Application for minor variance to the sign by-law as submitted by Robert A. Dragicevic, Walker Nott, Dragicevic Associates Ltd., on behalf of Shell Products Limited. 2. Map showing the location of the proposed signage. Prepared By: Debi A. Bentley City Clerk Approved / Endorsed By: Gillis A. Paterson Director, Corporate Services & Treasurer Attachment Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council ¢~" i1' ,/ :.~ / ~<"_~ ~ I + ~ T. I , Tho~'a~"J; Quinn!FfChi~ Admin~~ w~ CORP0227-07/01 July 15, 2005 ' 'w~ik, e~; I~btt, Dragicevic Associates Limited Planning Urban Design Env ronmental AssesT~t7 Pickering Civic Complex One The Esplanade Pickering, ON L1X Attention: Debbie Bentley Clerk Dear Ms. Bentley: Re: 935 Liverpool Road (at Bayly Street) Shell Canada Products Limited Request for Variance from Sign by-law Our File No: 05.564 We are the planning consultants for Shell Canada Products Limited ("Shell"), the owner and operator of the existing gas bar facility at the southeast corner of Liverpool Road and Bayly Street in Pickering. We have recently submitted applications for minor variance and site plan in order to facilitate the redevelopment of the site with a new-format Shell gas bar, which includes larger paypoint facilities that offer convenience items in association with the gas bar facility. As part of that redevelopment, Shell will be seeking permissions to install two pylon signs on the site, one along the Bayly Street frontage and one along the Liverpool Street frontage. We have reviewed Sign By-law 2439-87, as amended, and have determined that we will require variances to construct the proposed signs as requested. The first variance requested is from Section 10 (5) b, where a pylon sign is to be located 3 metres from any street line. In this instance, the location of the base of the Bayly Street sign is proposed 1.5 metres from the street line. This partially arises from the proximity to the required hydro transformer, which is located within the same landscaped open area. Due to the depression of Bayly Street after meeting with Liverpool Road, the grade changes as you move from west to east along the site. This necessitates a guard rail and retaining wall for the Bayly Street portion where the sign is located. This provides adequate distance so as not to interfere with the road or sidewalk. The second variance requested is from Section lO (1) b, where "no sign operated electrically shall be facing within fifteen metres of those parts of the Town of Pickering zoned 'Residential'". In this instance, the site is zoned Commercial, but the surrounding south and east lands are zoned as Multiple Family Residential (RM1). As a result, the Liverpool Street sign is located approximately 1.5 metres from the south property line, and the Bayly Street sign is located approximately 5.0 metres from the east property line. 172 St. George Street Toronto, Ontario M5R 2M7 Tel. 416/968-3511 Fax. 416/960-0172 e-mail: admin@wndplan.com web: www.wndplan.com Peter R. Walker, FCIP, RPP Wendy Nott, FCIP, RPP Robert A. Dragicevic, MCIP, RPP Principals Jason C. Wu, MRAIC, OAA Gregory J. Daly, MClP, RPP Associate Principals Martha Coffey Controller Ms. Debbie Bentley Clerk 118 July 15, 2005 The 15.0 metre separation requirement protects for adequate access, both to repair and alter the signs, and so that the signs do not cast light onto the neighbouring properties. In the proposal, both signs are located so that they are easily accessible from the paved driveways and parking areas for maintenance by vehicle, as well as adequate space should a ladder be required. Fuel pricing is controlled internally from the associated retail building, so any sign alteration would be very limited. Both pylon signs will be internally lit, and there will not be any adverse lighting effects on neighbouring properties. The canopy and building have been designed with lighting that directs light downwards and internal to the site. All these components ensure the goals of the separation distance are maintained. Also of note is the neighbouring dwelling to the south operates as a daytime professional office (doctor) through an exception to the RM1 zone. To the east of the site is a walkway to Poprad Avenue, and the nearest house on Poprad Avenue is rear-lotted to Bayly Street so that it is located further south away from the proposed sign location. In addition, there are large trees on both the eastern sloped area of the site, and within the walkway that provides an additional buffer. We have been advised that the process for the variance is that the Clerk passes a by-law which will bring the necessary variances into force. We have discussed the var;lances with Planning Staff, in particular Geoff Romanowski, who is copied on the letter and is aware of the variances. We have also copied Veera Dimopoulos, who we have been advised enforces municipal by-laws, including the sign by-law. We have enclosed a copy of the site plan, with the sign locations highlighted. Please contact the undersigned or Christian Huggett of this office at your earliest opportunity if you require anything further. We would also request notification if the variances are granted. Yours very truly, WALKER, NOTT, DRAGICEVIC ASSOCIATES LIMITED Planning. Urban Design ' Environmental Assessment Robert A. Dragicevic, MCIP, RPP Senior Principal RAD/ch copy: J. Cavallo, Shell Canada Products Limited Geoff Romanowski, Planning Veera Dimopoulos, Municipal By-law Officer. Document 1050307_lindhardt,doc INFORMATION COMPILED FROM APPLICANT'S SUBMITTED PLAN ATTACHMENT g BAYLY STREET/ REGION JPROPOSED PYLON SIGN SETBACK 1.5 METRES FROM NORTH LOT LINE ROAD No. 22 LOT 20 POPRAD AVENUE PROPOSED PYLON SIGN SETBACK 1.5 METRES FROM SOUTH LOT LINE THIS MAP WAS PRODUCED BY THE CITY OF PICKERiNG PLANNING & DEVELOPMENT DEPARTMENT, PLANNING INFORMATION SERVICES RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY That Report CS 70-05 of the Director, Corporate Services & Treasurer, be received; and That the outstanding account receivable billed to Christopher Burkholder in the amount of $42,532.10 be written off in 2005; and That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. PICKERING REPORT TO EXECUTIVE COMMITTEE Report Number: CS 70-05 Date: September 1, 2005 Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Outstanding Recovery of Water Bomber Costs Recommendation: 1. It is recommended that.Report CS 70-05 of the Director, Corporate Services & Treasurer be received and that: 2. the outstanding account receivable billed to Christopher Burkholder in the amount of $42,532.10 be written off in 2005; and, 3. the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. Executive Summary: Report CS 47-04 "Outstanding Recovery of Water Bomber Invoices" was presented to Council on December 13th, 2004 and Council decided to refer this issue to the former Solicitor for the City. In August, 2005 upon the hiring of the new City Solicitor this file was passed to him for his consideration and review. In summary he has concluded that: "In my opinion, there is no legal basis upon which the City can recover from Mr. Burkholder the monies paid to the Ministry of Natural Resources for the service of the water bomber fleet." Therefore, it is recommended that Recommendation 2 be adopted and the amount be written off in 2005. Financial Implications: If Council decides to write-off this amount, the expense will be charged to the City for the 2005 fiscal year (Account 2136 - Provision for Accounts Receivable Write-off). The additional expense will be accommodated through unanticipated under expenditures or higher revenues throughout the Corporation during 2005. 122 Report CS 70-05 Subject: Outstanding Recovery of Water Bomber Costs Date: September 1, 2005 Page 2 Background: A bailing machine caught fire in Mr. Burkholder's field located in the City. The fire spread throughout the field and the City's Fire Services Division called the Ministry of Natural Resources (MNR) air water bomber fleet to control and extinguish the fire. The officer in charge of the firefighting efforts, observed flames approximately 20 feet high and considered there to be a threat to a house, barn and large combines. The fire was extinguished and the City was invoiced by MNR in the amount of $42,532.10 for the services of the water bomber fleet. (The water bomber fleet consisted of: one spotter plane, one water bomber and one helicopter). When the City received the invoice from MNR, the City obtained a legal advice from Mr. Reble as to whether the City should pay the outstanding invoice. Mr. Reble advised that the City should pay the invoice and that the City could recover its costs. Collection Activity.. During the last few years, the City has pursued the collection of the outstanding invoice. The insurance adjuster representing Mr. Burkholder (Kellow & Associates) has been questioning the City's legal authority to bill for the additional costs. The City has provided the documentation supporting the City's position that it has the authority to collect or recovery the costs. The insurance adjuster and Mr. Burkholder's insurance company are resisting payment and basically are stating that the City has "no jurisdiction to recover payment". Using Alternative Collection Avenue Early in 2004, the Director, Corporate Services asked the City's insurance adjuster to assist in the collection of the outstanding invoice. The City's insurance adjuster spoke several times with David Kellow of Kellow & Associates trying to effect a settlement of the outstanding invoice. David Kellow's last position on this issue was that they were not interested in settling and that they were prepared to pursue a legal defence of the claim. Exploring The Fire Protection and Prevention Act (FPPA) as a Collection Tool After the unsuccessful attempt by the City's insurance adjuster, staff wanted to explore alternative non-legal court cost options. One alternative explored was reviewing the Fire Protection and Prevention Act and using the legislative powers through the Fire Marshal's Office. FPPA does allow the Fire Chief to issue an "ORDER" to recover costs incurred by the Municipality. However, the ORDER is issued based on Section 15 of the FPPA. Section 15 provides that if the Fire Chief has reasonable grounds to believe that a risk of fire poses an immediate threat to life, he or she may enter any land or premises for the purpose of removing or reducing the threat and may under 15 (1)(g), do anything he or she has reasonable grounds to believe is urgently required to remove or reduce the threat of life. Staff discussed using this section of FPPA with the City's Fire Chief Mr. Bill Douglas. However, it is the Fire Chief's opinion that Section 15's Report CS 70-05 Subject: Outstanding Recovery of Water Bomber Costs Date: September 1, 2005 1~. ~,.,~ Page 3 intent is to be used to remove a fire threat or possibility of a fire starting and not as a retroactive collection tool. In other words, if there was an unsafe situation such as a huge pile of tires mixed with empty gas cans - the Fire Chief could have an outside contractor clean-up the area and then issue an invoice for the cost of the clean-up to the property owner. The Fire Chief also stated that the Fire Marshall Office has issued very few orders for cost recovery. Conclusion In conclusion this matter has been outstanding for a long time. Several opinions have been provided on the inability to recover beyond the attempts already taken therefore, it is time to bring the matter to a close by writing off the amount of $42,532.10. Attachments: Not applicable Prepared By: Prepared / Approved / Endorsed By: Stan Karwowsk~ Manager, Finance & Taxation Gillis A. Paterson Director, Corporate Services & Treasurer GAP:vw Copy: Chief Administrative Officer City Solicitor Recommended for the consideration of Pickering Cit~y Council h"or~ J. Quinf~, Chief ,~dministr~Off~er 124 RECOMMENDATION OF THE EXECUTIVE COMMITTEE DATE MOVED BY SECONDED BY That the letters from the Durham Regional Police Service dated July 25, 2005 endorsing the establishment of the Baylawn-Primrose Neighbourhood Watch and Talltrees Neighbourhood Watch, be received; and That the Council of the Corporation of the City of Pickering hereby endorses the Baylawn-Primmse Neighbourhood Watch and Talltrees Neighbourhood Watch and approves the installation of Neighbourhood Watch signs at the entrances to the subject areas. REPORT TO EXECUTIVE COMMITTEE Report Number: CS 73-05 Date: September 12, 2005 !75 From: Debi Bentley City Clerk Subject: Establishment of Baylawn-Primrose Neighbourhood Watch and Talltrees Neighbourhood Watch. Recommendation: That the letters from the Durham Regional Police Service dated July 25, 2005 endorsing the establishment of the Baylawn-Primrose Neighbourhood Watch and Talltrees Neighbourhood Watch, be received; and That the Council of the Corporation of the City of Pickering hereby endorses the Baylawn-Primrose Neighbourhood Watch and Talltrees Neighbourhood Watch and approves the installation of Neighbourhood Watch signs at the entrances to the subject areas. Executive Summary: To endorse the establishment of the Baylawn-Primrose Neighbourhood Watch and Talltrees Neighbourhood Watch and to direct staff to erect the Neighbourhood Watch signs at the entrances to the subject areas. Financial Implications: None Background: Please find attached to this Report letters from the Durham Regional Police Service dated July 25, 2005 advising of their endorsement of the Baylawn-Primrose Neighbourhood Watch and the Talltrees Neighbourhood Watch. Maps of the areas served for these Neighbourhood Watch locations are attached to the letters from the Durham Regional Police Service. By endorsing these Neighbourhood Watch requests, Council is giving permission to the installation of three signs to be placed at the entrances to the subject areas. The Neighbourhood Watch will purchase the signs, however, City staff will undertake the installation. Report CS 73-05 Date: Subject: Establishment of the Baylawn-Primrose Neighbourhood Watch and Talltrees Neighbourhood Watch September 12, 2005 Page 2 Attachments: 1. Correspondence from Durham Regional Police Service 2. Correspondence from Durham Regional Police Services Prepared By: Approved By: Debbie Watrous Committee Coordinator DB:dw Attachments Debi Bentley, City Clerk Approved/Endorsed By: Gillis A. Paterson, Director, Corporate Services & Treasurer Recommended for the consideration of Pickering City Council ~,//" ,, '~h~"~S J. Quint, ghie/f Adm~Off~er .,~~ Leaders in Community Safety 127 77 CI=NTRF= ST. NORTH, OSH^W^, ©NT^RI© LIG 4B7 Oshawa (905) 579-1520 1-888-579-1520 Toronto (905) 683-9100 Fax (905) 721-4291 · Kevin McAIpine - Chief of Police Monday, July 25, 2005 Ms. Debi Bentley, Clerk City of Pickering, 1 The Esplanade P1CKERING, Ontario LIV 6K7 · C. Mercier - Deputy Chief- Operations · R. Piukkala - Deputy Chief- Administration CITY OF PICKERING PICKERING, ONTARIO To the Governing Municipal Body: RE: THE IMPLEMENTATION OF A COMMUNITY NEIGHBOURHOOD WA TCH "Baylawn-Primrose Neighbourhood Watch~ Pickering" Through the implementation of Crime Prevention Programs, dedicated community volunteers work with police to help reduce crime in their communities. One such "Citizen Involved" Crime Prevention Program is Neighbourhood Watch. It is a program which employs an elegantly simple technique of"neighbours looking out for neighbours" to reduce threats of crime against potential victims. This letter is to introduce you to a group of concerned citizens who want to be involved in this program. Through persistence, devotion and hard work, these people have made an honourable effort to form a Neighbourhood Watch within their community. They have met all criteria as set out in the Durham Regional Police Service "Neighbourhood Watch Guidelines" and have received a commitment from their fellow neighbours of at least 75% participation. In so doing, they have demonstrated their understanding that Crime Prevention is not just a job for a few professionals. Rather, the attitude and involvement of these citizens proves their genuine concern to work together to make our community a better place to live. The Durham Regional Police Service endorses this new organization as an official Community Neighbourhood Watch. It is recommended that they be granted permission to erect approved Neighbourhood Watch signs in their area as a crime deterrent. P.C. Dave Morton Regional Community Services & Crime Prevention Coordinator Cc: Councillor Maurice Brenner Ms. Shawna Mutton, Coordinator, Community Capacity Building Insp. Jim Douglass, DRPS Ajax-Pickering -" :[28 WHITES ROAD ~ ERI~ GAT'E ~ (- [RIN GATE BOULEVARD )RT ROAD FAIRPORT ROAD / o PRIMROSE Leaders in Community Safety 77 CENTRE ST. NORTH, OSHAWA, ONTARIO LIG 4B7 1[ ? 9 Oshawa (905) 579-1520 1-888-579-1520 Toronto (905) 683-9100 Fax (905) 721-4291 · Kevin Mc. Alpine - Chief of Police Monday, July 25, 2005 Ms. Debi Bentley, Clerk City of Pickering, 1 The Esplanade PICKERING, Ontario L1V 6K7 · C. Mercier - Deputy Chief - Operations · R. Piukkala - Deputy Chief - Administration RECEIVED CITy OF: PICKERING AUS 1 5 2005 CLERK,S DIVISION To the Governing Municipal Body: RE: THE IMPLEMENTATION OF A COMMUNITY NEIGHBOURHOOD WA TCH "Tailtrees Neighbourhood Watch, Pickerin~" Through the implementation of Crime Prevention Programs, dedicated community volunteers work with police to help reduce crime in their communities. One such "Citizen Involved" Crime Prevention Program is Neighbourhood Watch. It is a program which employs an elegantly simple technique of"neighbours looking out for neighbours" to reduce threats of crime against potential victims. This letter is to introduce you to a group of concerned citizens who want to be involved in this program. Through persistence, devotion and hard work, these people have made an honourable effort to form a Neighbourhood Watch within their community. They have met all criteria as set out in the Durham Regional Police Service "Neighbourhood Watch Guidelines" and have received a commitment from their fellow neighbours of at least 75% participation. In so doing, they have demonstrated their understanding that Crime Prevention is not just a job for a few professionals. Rather, the attitude and involvement of these citizens proves their genuine concern to work together to make our community a better place to live. The Durham Regional Police Service endorses this new organization as an official Community Neighbourhood Watch. It is recommended that they be granted permission to erect approved Neighbourhood Watch signs in their area as a crime deterrent. Since~ ,e} ~ P.C. Dave Morton Regional Community Services & Crime Prevention Coordinator Cc: Councillor Maurice Brenner Ms. Shawna Mutton, Coordinator, Community Capacity Building Insp. Jim Douglass, DRPS Ajax-Pickering 3 PlNB/~V AA31^OOOM 133b11S NbtNS~IVO HOOVER DRIVE 3AI~IO M31AOOOM OOOMHS¥ ~