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HomeMy WebLinkAbout09/12/2005 Executive Committee Meeting Minutes Monday, September 12, 2005 7:50 PM Chair: Councillor McLean PRESENT: Mayor Dave Ryan COUNCILLORS: K. Ashe M. Brenner D. Dickerson R. Johnson B. McLean D. Pickles ALSO PRESENT: T. J. Quinn - Chief Administrative Officer E. Buntsma - Director, Operations & Emergency Services N. Carroll - Director, Planning & Development G. Paterson - Director, Corporate Services & Treasurer D. Bentley - City Clerk L. Taylor - Manager, Development Review D. Watrous - Committee Coordinator (I) DELEGATION a) Mark Holland, MP, Ajax-Pickering, provided an update on the initiatives by the Federal Government and confirmed that Transport Canada would conduct a comprehensive due diligence review of all related airport planning studies. He outlined the grants provided to Pickering, spoke of the gas transfer and the elimination of the G.S.T. He advised that the Federal Government wants to work with Pickering and stated that an in depth peer review would be required. He further advised that he would be holding public forums to hear the resident's opinions on the airport. -1- Executive Committee Meeting Minutes Monday, September 12, 2005 7:50 PM Chair: Councillor McLean (11) 1. MATTERS FOR CONSIDERATION Director, Planning & Development, Report PD 34-05 Zoning By-law Amendment Application A 14/05 Japter Realty 1691 Pickering Parkway Part Block A, Plan M-1024, Now Part 8, 40R-8639 City of Pickering Approved By-law Forwarded to Council See Recommendation #1 a) Barry Connery, 1689 Pickering Parkway, expressed his concerns with the limited parking on the site and increased garbage. b) Raymond Ata, Applicant, advised that they are committed to keeping the property clean and had purchased a larger garbage bin and increased garbage pick up to twice a week. He also advised that parking should not be a concern as this business would be a take out restaurant only. Director, Planning & Development, Report PD 35-05 City Initiated: Zoning By-law Amendment Application A 15/05 To Restrict Institutional Uses on Lands Zoned "Rural Agricultural Zone -A" in Zoning By-laws 3036 and 3037 City of Pickerinq Approved By-law Forwarded to Council See Recommendation #2 Director, Planning & Development, Report PD 36-05 Draft Plan of Subdivision Application SP-2002-06 Zoning By-law Amendment Application A 27/02 Silver Lane Estates Inc. on behalf of E. Williamson Part of Lot 32, Concession 1 City of PickerinR Deferred to the September 26th Executive Meetin.q -2- Executive Committee Meeting Minutes Monday, September 12, 2005 7:50 PM Chair: Councillor McLean a) Rosemary Humphries, representing Silver Lane Estates Inc., stated her support of Report PD 36-05 but her concern that the issue of parking had not be raised earlier by the Planner. She advised that a meeting had been scheduled with Planning staff to resolve some of the concerns outlined in the report. Based on the discussion, the Committee deferred the report to September 26, 2005 in order for issues raised to be resolved. Director, Planning & Development, Report PD 39-05 Draft Plan of Subdivision SP-2005-02 Zoning By-law Amendment Application A 06/05 946037 Ontario Limited Part of Lot 21, Plan 819, (40R-20788, Parts 1, 8, 9 & 10) City of Pickerin,q Approved See Recommendation #3 a) Martin Gaffney, 1830 Fairport Road, Applicant, appeared before the Committee in support of Report PD 39-05 and to answer any questions of the Committee. Director, Operations & Emergency Services, Report OES 30-05 Supply and Delivery of 4-Ton Dump Truck Q-36-2005 Approved See Recommendation #4 Director, Operations & Emergency Services, Report OES 31-05 Canada-Ontario Municipal Rural Infrastructure Fund Intake Two -Proposed Pickerin,q Project Approved See Recommendation #5 -3- Executive Committee Meeting Minutes Monday, September 12, 2005 7:50 PM Chair: Councillor McLean Director, Corporate Services & Treasurer, Report CS 61-05 2005 Final Tax Due Dates for Commercial, Industrial and Multi-Residential Realty Tax Classes Approved By-law Forwarded to Council See Recommendation #6 o Director, Corporate Services & Treasurer, Report CS 65-05 Section 357~358 of the Municipal Act- Adjustment to Taxes Approved See Recommendation #7 Director, Corporate Services & Treasurer, Report CS 66-05 Section 357~358 of the Municipal Act - Adjustment to Taxes Approved See Recommendation #8 10. Director, Corporate Services & Treasurer, Report CS 63-05 Final Approval for Financing of Council Approved Capital Projects -Internal Loans and External Borrowing Through the Issuance of Debt Approved By-law Forwarded to Council See Recommendation #9 11. Director, Corporate Services & Treasurer, Report CS 59-05 Municipal Performance Management Program Provincially Mandated Public Reporting of Performance Measures Approved See Recommendation #10 12. Director, Corporate Services & Treasurer Report CS 57-05 Appointment to Enforce the Parking By-law at 1330 Altona Road, 575 Steeple Hill, 400 Kingston Road and 1792 Liverpool Road ADDroved By-law Forwarded to Council S6e Recommendation #11 -4- Executive Committee Meeting Minutes Monday, September 12, 2005 7:50 PM Chair: Councillor McLean 13. Proclamations "Big Brothers and Big Sisters Month" - September, 2005 "Ajax-Pickering Board of Trade Month" - October, 2005 "International Walk to School Day"- October 5, 2005 "International Walk to School Week"- October 3-7, 2005 "Fire Prevention Week" - October 9-15, 2005 "Canada's Citizenship Week"- October 17-23, 2005 "Child Care Worker & Early Childhood Educator Appreciation Day" - October 26, 2005 Approved See Recommendation #12 (III) OTHER BUSINESS 1. Councillor Johnson thanked Council and staff for their work on the John Allan Cameron Fundraiser. 2. The following matters were considered prior to the regular meeting: a) The Chief Administrative Officer updated the Committee on discussions held with Rockport Development with respect to the use of lands at the south-west corner of The Esplanade. The Chief Administrative Officer was directed to meet with the affected Ward Councillors and update the Committee if a formal agreement was to be considered. b) The Chief Administrative Officer updated the Committee on correspondence received from the Solicitor for the City with respect to the taxicab investigation. c) The Chief Administrative Officer updated the Committee on confidential correspondence received from the Town of Whitby with respect to animal services. Based on the discussion the following direction was provided to staff: i) THAT the City of Pickering formally acknowledge the termination of services with the Town of Whitby effective December 31, 2005; ii) THAT staff be directed to prepare a report with respect to animal services outlining a proposed solution for animal services effective January 1, 2006; and -5- Executive Committee Meeting Minutes Monday, September 12, 2005 7:50 PM Chair: Councillor McLean iii) THAT the Director of Corporate Services, City Solicitor and City Clerk be authorized to resolve any legal or financial implications associated with the termination of service by the Town of Whitby; and iv) THAT staff at the City of Pickering be given authority to give effect thereto. d) Councillor Pickles advised of his intent to nominate John Sabean for the annual Heritage Community Recognition Program. (IV) ADJOURNMENT The meeting adjourned at 11:00 pm. -6- Appendix I Executive Committee Report EC 2005-11 That the Executive Committee of the City of Pickering having met on September 12, 2005, presents its eleventh report to Council and recommends: Director, Planning & Development, Report PD 34-05 Zoning By-law Amendment Application A 14/05 Japter Realty 1691 Pickering Parkway Part Block A, Plan M-1024, Now Part 8, 40R-8639 City of Pickerin,q That Zoning By-law Amendment Application A 14/05 be APPROVED to permit additional commercial and personal service uses within the existing building on the subject property including vehicle rental establishment, business office, laundromat, take-out restaurant, baker, and an assembly hall without place of religious assembly, as submitted by Japter Realty, on lands being Part Block A, Plan M-1024, now Part 8, 40R-8639, City of Pickering; and That prior to any restaurant type-C coming into operation the owner satisfy the Director, Planning & Development that appropriate odour control mechanism are in place and that the owner receive approval for a revised site plan to the satisfaction of the Director, Planning & Development, to accommodate additional garbage receptacles on site; and That the amending zoning by-law to implement Zoning By-law Amendment Application A 14/05, as set out in Appendix I to Report PD 34-05, be FORWARDED to City Council for enactment. Director, Planning & Development, Report PD 35-05 City Initiated: Zoning By-law Amendment Application A 15/05 To Restrict Institutional Uses on Lands Zoned "Rural Agricultural Zone -A" in Zoning By-laws 3036 and 3037 City of Pickering That Zoning By-law Amendment Application A 15/05, initiated by the City of Pickering, to restrict new institutional uses on lands zoned "Rural Agricultural Zone - A", be APPROVED; as set out in Appendix I to Report PD 35-05; and -7- Appendix I Executive Committee Report EC 2005-11 That the draft by-laws to amend Zoning By-laws 3036 and 3037, as amended, to restrict new institutional uses and continue to permit existing institutional uses on lands zoned "Rural Agricultural Zone - A", as specified in Appendix I to Report PD 35-05, be FORWARDED to Council for enactment on September 19, 2005; and That Council INSTRUCT staff to continue to work cooperatively with representatives of Ansar Medical Inc. and the Toronto and Region Conservation Authority to locate the required roadway (east of Brock Road, where it crosses the 2177 and 2185 Brock Road properties) to maximize development on the properties while meeting the public objectives set out in the Duffins Precinct Development Guidelines; and That retention of "Rural Agricultural Zone -A" zoning on urban lands BE EVALUATED when the comprehensive zoning by-law consolidation/review is undertaken by the City; and That Council INSTRUCT staff to initiate a zoning by-law amendment to implement a new parking standard for places of religious assembly (churches and religious institutions) for all zones in the four City parent zoning by-laws. Director, Planning & Development, Report PD 39-05 Draft Plan of Subdivision SP-2005-02 Zoning By-law Amendment Application A 06/05 946037 Ontario Limited Part of Lot 21, Plan 819, (40R-20788, Parts 1, 8, 9 & 10) City of Pickering That Draft Plan of Subdivision SP-2005-02 submitted by 946037 Ontario Limited, be APPROVED as set out in the conditions section attached as Appendix I to Report PD 39-05, to permit the development of a plan of subdivision, on lands being Part of Lot 21, Plan 819, (40R-20788, Parts 1, 8, 9 & 10), City of Pickering; and That Zoning By-law Amendment Application A 6/05, submitted by 946037 Ontario Limited, be APPROVED subject to the conditions outlined in Appendix II to Report PD 39-05, to establish performance standards to allow the implementation of the Draft Plan of Subdivision SP-2005-02, on lands being Part of Lot 21, Plan 819, (40R-20788, Parts 1, 8, 9 & 10), City of Pickering. -8- Appendix I Executive Committee Report EC 2005-11 Director, Operations & Emergency Services, Report OES 30-05 Supply and Delivery of 4-Ton Dump Truck Q-36-2005 That Report OES 30-05 regarding the supply and delivery of a 4 Ton Dump Truck, be received; and That Quotation No. Q-36-2005 submitted by Scarborough Truck Centre Inc. for the supply and delivery of a 4 Ton Dump Truck with snow plow and wing and electronic salt metering in the amount of $12,468.00 (GST and PST extra), be accepted; and That the optional wing suspension bag as quoted upon by Scarborough Truck Centre Inc. in the amount of $459.00 (GST and PST extra), be accepted; and That the total gross purchase cost of $187,366.05 and a net purchase cost of $175,961.16, be approved; and That Council authorize the Director, Corporate Services & Treasurer to finance the project through the issuance of debt; and a) That debt financing through the Region of Durham in the amount of $175,000.00 for a period not exceeding 10 years, at a rate to be determined; be approved and the balance of approximately $962 plus financing costs be financed from current funds; and b) That financing and repayment charges in the amount of approximately $22,700 be included in the annual Current Budget for the City of Pickering commencing in 2006 and continuing thereafter until the loan is repaid; and c) That the Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's debt and financial obligations approved annual repayment limit for debt and other financial obligations for 2005 as established by the Province for Municipalities in Ontario; and d) That the Treasurer be authorized to take any actions necessary in order to effect the foregoing; and 6. That staff at the City of Pickering be given the authority to give effect thereto. -9- Appendix I Executive Committee Report EC 2005-11 Director, Operations & Emergency Services, Report OES 31-05 Canada-Ontario Municipal Rural Infrastructure Fund Intake Two -Proposed Pickerin.q Proiect 1. That Report to Council OES 31-05 regarding the Canada-Ontario Municipal Rural Infrastructure Fund (COMRIF) Intake Two, be received; and That the Corporation of the City of Pickering participates in COMRIF Intake Two through the submission of an application by the application deadline of September 30, 2005; and That the City of Pickering's participation in COMRIF Intake Two shall consist of an undertaking of a bridge reconstruction at a total estimated cost of $1,000,000 and a net estimated City cost of $333,334 at the following location at its highest priority: · Sandy Beach Road south of Parkham Crescent and this project be included in the 2006 Capital Budget; and That staff' be given authority to prepare and submit the necessary documentation for the on-line application including a resolution by Council; and That the COMRIF Intake Two project be identified as a Capital pdodty in the 2005 or 2006 Capital Budget, subject to receiving approval of funding by COMRIF; and 6. That the appropriate officials of the City of Pickering be given authority to give effect thereto. Director, Corporate Services & Treasurer, Report CS 61-05 2005 Final Tax Due Dates for Commercial, Industrial and Multi-Residential Realty Tax Classes 1. That Report CS 61-05 of the Director, Corporate Services & Treasurer, be received; and That the Director, Corporate Services & Treasurer be authorized to issue the FINAL 2005 Tax Bills for Commercial, Industrial and Multi-residential properties with a due date of October 14th, 2005; and -10- Appendix I Executive Committee Report EC 2005-11 3. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due date, in order to ensure the tax billing process is completed and in order to comply with Provincial Regulations; and 4. That the necessary By-law attached to this report be read three times and approved; and 5. That the appropriate officials of the City of Pickering be given authority to give effect hereto. Director, Corporate Services & Treasurer, Report CS 65-05 Section 357/358 of the Municipal Act- Adjustment to Taxes 1. That Report CS 65-05 of the Director, Corporate Services, concerning Section 357/358 of the Municipal Act - Adjustment to Taxes, be received; and 2. That the write-off of taxes as provided under Section 357~358 of the Municipal Act, R.S.O. 2001, as amended, be approved; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. o Director, Corporate Services & Treasurer, Report CS 66-05 Section 357/358 of the Municipal Act- Adjustment to Taxes 1. That Report CS 66-05 of the Director, Corporate Services, concerning Section 357~358 of the Municipal Act - Adjustment to Taxes, be received; and 2. That the write-off of taxes as provided under Section 357 and 358 of the Municipal Act, R.S.O. 2001, as amended, be approved; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. -11 - Appendix I Executive Committee Report EC 2005-1 Director, Corporate Services & Treasurer, Report CS 63-05 Final Approval for Financing of Council Approved Capital Projects -Internal Loans and External Borrowing Through the Issuance of Debt 1. That Report CS 63-05 from the Director, Corporate Services & Treasurer, be approved; and That Council approve the internal loans of up to $50,000 to be financed from the Development Charges Reserve Funds based on the purposes, terms & conditions as specified in Attachment 1 to Report CS 63-05 and furthermore, that the Director, Corporate Services & Treasurer be authorized and directed to take whatever actions necessary, including the recommendations below, to give effect thereto; and 3. That the Director, Corporate Services & Treasurer be authorized to: a) undertake long term financing through the issuance of debt up to a total amount of $2,792,000 for the projects listed on Attachment 2 to Report CS 63-05 in the indicated amounts up to a maximum term of 20 years, through the Region of Durham or for the following purposes, as indicated in Attachment 2: Cost Centres Amount Roads $1,445,000 Sidewalks 197,000 Culture & Recreation 611,000 Fire 539,000 Total $ 2,792,000 b) undertake the financing of any projects or portions thereof that cannot be accommodated through the foregoing through internal loans or a financial institution offering long term financing under similar terms and conditions; and c) finance any capital expenditures currently financed through internal loans, should the need for funds arise, through the Region of Durham or through a financial institution; and d) make any changes, adjustments, revisions to amounts, terms and conditions or any other actions necessary in order to effect the above directions of Council; and -12- Appendix I Executive Committee Report EC 2005-t 1 o That the costs of undertaking the financing, currently estimated at up to approximately $28,000, be charged to the 2005 Current Budget, General Government Loan Repayment; and That the annual repayment costs of principal and interest approximately $352,850 be included in the 2006 Current thereafter until the loan is repaid; and amounting to Budget and That the Director, Corporate Services & Treasurer be directed and authorized to finance any capital projects, the financing for which is not specifically approved by Council, through the issuance of debt or long term financing arrangements, through the Region of Durham, a financial institution, internal loans or whatever means necessary at the discretion of the Treasurer; and That the Director, Corporate Services & Treasurer be authorized to engage the services of any individual or firm, legal or otherwise, necessary to assist in the preparation of documentation, completion of an undertaking and any other aspects in regards to the financing of capital projects; and That the Director, Corporate Services & Treasurer be authorized to apply any excess proceeds raised on external and internal loans to other capital projects for which long-term financing is required, or to reduce the promissory notes for internal loans as is permitted under the Municipal Act; and That the Director, Corporate Services & Treasurer be directed to prepare the requisite by-laws for presentation to and adoption by Council at its meeting of September 19, 2005; and 10. That the appropriate officials of the City of Pickering be given authority to give effect thereto. 10. Director, Corporate Services & Treasurer, Report CS 59-05 Municipal Performance Management Program Provincially Mandated Public Reporting of Performance Measures That Report CS 59-05 from the Director, Corporate Services & Treasurer, concerning Municipal Performance Measurement Program, be received for information. -13- Appendix I Executive Committee Report EC 2005-11 11. Director, Corporate Services & Treasurer Report CS 57-05 Appointment to Enforce the Parking By-law at 1330 Altona Road, 575 Steeple Hill, 400 Kingston Road and 1792 Liverpool Road That Report CS 57-05 respecting the appointment of Special Municipal Law Enforcement Officers for the purpose of enforcing the Parking By-law on private property, be received; and That the draft by-law to appoint persons to enforce the Parking By-law at 1330 Altona Roadl 575 Steeple Hill, 400 Kingston Road and 1792 Liverpool Road, be forwarded to Council for approval; and 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 12. Proclamations: "Big Brothers and Big Sisters Month" - September, 2005 "Ajax-Pickering Board of Trade Month" - October, 2005 "International Walk to School Day" - October 5, 2005 "International Walk to School Week" - October 3-7, 2005 "Fire Prevention Week" - October 9-15, 2005 "Canada's Citizenship Week" - October 17-23, 2005 "Child Care Worker & Early Childhood Educator Appreciation Day" - October 26, 2005 That Mayor Ryan be authorized to make the following proclamations: "Big Brothers and Big Sisters Month"- September, 2005 "Ajax-Pickering Board of Trade Month" - October, 2005 "International Walk to School Day"- October 5, 2005 "International Walk to School Week"- October 3-7, 2005 "Fire Prevention Week" - October 9-15, 2005 "Canada's Citizenship Week" - October 17-23, 2005 "Child Care Worker & Early Childhood Educator Appreciation Day" - October 26, 2005 -14-