HomeMy WebLinkAboutOES 27-05PICKERING
REPORT TO
COUNCIL
Report Number: OES 27-05
Date: June 14, 2005
W. Douglas
Fire Chief
Pickering Fire Services
Subject:
Supply and Delivery of One (1) Fire Pumper Vehicle
Quotation No, Q-24-2005
Recommendation:
1. That Report OES 27-05 regarding the supply and delivery of a Fire Pumper Vehicle be
received and that:
Quotation No. Q-24-2005 submitted by Smeal Fire Apparatus for the supply and
delivery of a Fire Pumper Vehicle in the amount of $539,331.00 (GST extra) be
accepted;
3. The total gross purchase cost $577,084.17 and a net purchase cost of $539,331.00
be approved;
4. Council authorize the Director, Corporate Services & Treasurer to finance the project
through the issuance of debt;
A)
Debt financing through the Region of Durham not exceeding the amount of
$539,000 for a period not exceeding 10 years, at a rate to be determined, be
approved and the balance of $331 and financing costs of approximately
$6,700 be funded from the 2005 Current Budget;
B)
Repayment charges in the amount of approximately $68,958 be included in
the annual Current Budget for the City of Pickering commencing in 2006 and
continuing thereafter until the loan is repaid;
c)
The Director, Corporate Services & Treasurer has certified that this loan and
the repayment thereof falls within the City's Debt and Financial Obligations
approved Annual Repayment Limit for debt and other financial obligations for
2005 as established by the Province for municipalities in Ontario;
D)
The Treasurer be authorized to take any actions necessary in order to effect
the foregoing: and
5. Staff at the City of Pickering be given the authority to give effect thereto.
Report OES 27-05
Subject: Supply & Delivery of One (1) Fire Pumper Vehicle
Quotation No. Q-24-2005
Date: June 14, 2005
Page 2
Executive Summary: Not Applicable
Financial Implications:
1.
Approved Source of Funds
2005 Capital Budget
Debt (10 years)
Account
2240/6157
Project Code
05-2240-001-00
Total Approved Funds
Amount
$600,000
$600,000
Estimated Project Costing Summary
Q-24-2005
Fire Pumper Vehicle
Less Trade-in 1990 Superior 65'Telesqurt
Equipment
Sub Total
G.S.T.
P.S.T. (not applicable)
Total Gross Purchase Cost
G.S.T. Rebate
Total Net Purchase Cost
$430,104.00
($65,000)
$174,227.00
$539,331.00
$37,753.17
0
$577,084.17
($37,753.17)
$539,331.00
Project Cost under (over) Approved Funds
$60,669.00
The Director, Corporate Services & Treasurer has reviewed the budgetary implications
and the financing of the expenditures contained in this report and concurs.
CORP0227-07/01
Report OES 2?-05
Subject: Supply & Delivery of One (1) Fire Pumper Vehicle
Quotation No. Q-24-2005
Date: June 14, 2005
Page 3
Background:
The purchase of a Fire Pumper Vehicle was approved by Council in the 2005 Capital
Budget. Through research and analysis of current emergency response apparatus, Fire
Services compiled specifications for this piece of equipment. Supply & Services invited
four (4) vendors to participate in the bidding process of which three (3) have submitted
quotations and one (1) unable (declined) to bid. Upon careful examination of all
quotations received by Supply & Services, the Pickering Fire Services Division
recommends acceptance of the lowest bid from Smeal Fire Apparatus in the amount of
$539,331.00 (GST extra) and that this total net purchase cost of $539,331.00 be
approved. This report has been prepared in conjunction with the Manager Supply &
Services who concurs with the foregoing.
Attachments:
1. Supply & Services Summary Memorandum
2. Line Diagram of Proposed Pumper
Prepared By:
W. Douglas r
Fire Chief ~
Vera A. Felgemacher
Manager, Supply & Services
Appro,~el'
Everet,t~
Direcf-O?, 0
~ts .~_
~ations & Emergency Services
Gillis A. Paterson
Director, Corporate Services & Treasurer
GS
Attachments
Copy: Chief Administrative Officer
Recommended for the consideration of
Pickering City Council
Thd'~s J~- Ouir~ ChieC,Administrat~~.
CORP0227-07/01
June 8, 2005
CORPORATE SERVICES DEPARTMENT
SUPPLY & SERVICES
MEMORANDUM
, TT^CH F..I"ITIt I...L. TO It,EFO T#
To:
From:
Subject:
Mark Diotte
Deputy Fire Chief
Bob Kuzma
Purchasing Analyst
Quotation for Fire Pumper Vehicle
Quotation No. Q-24-2005
Closing: June 6, 2005, 12:00 Noon
Quotations were invited from four (4) companies of which three (3) have responded by the
closing date and time noted above. An advertisement was placed on the City's website.
Bidders were requested within the Supplementary Quotation Terms & Conditions (SQTC)
and Specifications to include a variety of documents with their submittal. Based upon the
instructions given in the SQTC and Specifications, the submittals have been thoroughly
reviewed so as to locate the documentation requested. A summary of specification
conformance attached for your information.
The quotation documents from Seagrave Fire Apparatus and Darch Fire are deemed to be
incomplete and are not being considered. ResQTech Systems is unable (declined) to
submit a quotation.
Quotations shall be irrevocable for 60 days after the official closing date and time.
Summary
Account Number 2240- 6157
Project Code 05-2240-001-00
Approved Capital Budget $600,000.00
Financin¢ Debt (1) year)
Part A -
Base Less Trade Part B
Company Custom In Sub Total G.S.T. Total Optional
Chassis Equipment
$174,227.00
Smeal after
Fire $430,104.00 ($65,000.00) 365,104.00 25,557.28 390,661.28 calculation
Apparatus check
$175,742
Quotation No. Q-24-2005
Mark Diotte
TO REPORT#O~s~'/'°tJ~ne 8, 2005
Page 2
Copies of the quotations are attached for your review along with the summary of costs.
Each line item provides a space for the vendor to indicate a "Yes, No, Specify" to provide
the City with information and details to subjectively review each line item and the sum
total of all specifications. Specifications Item 4 states:
Where a minimum is called for, the item shall meet or exceed the capacity, size or
performance specified.
1. A mark in the "yes" space shall mean compliance with the specification and can be further
detailed in the SPECIFY space.
2. A mark in the "no" space shall mean a deviation from the specification and must be further
detailed in the SPECIFY space. Deviations will be evaluated and acceptance of these
deviations is within the discretion of the user department.
The quotation submitted by Smeal Fire Apparatus in the total amount of $390,661.28 is
the only acceptable quotation, subject to further evaluation of the terms, conditions and
specifications of fire pumper vehicle quoted upon and Fire Services requirements.
In accordance with Purchasing Policy Item 04.05 (revised 2004), an award exceeding
$81,000 is subject to Council approval.
Include in
your report to Council:
1. if reference information is acceptable the appropriate account number(s) to which
this work is to be charged and the budget amount(s) assigned thereto;
2. Treasurer's confirmation of funding;
3. related departmental approvals;
4. any reason(s) why the bid of Smeal Fire Apparatus is not acceptable;
5. summary memorandum from Supply & Services; and
6. related comments specific to the acquisition.
Bidders will be advised of the outcome in due course. Please do not disclose pricing to
enquiring bidders. Subject to Council approval, an approved "on-line" requisition will also be
required to proceed.
If you require further information, please feel free to contact me.
I have enclosed the original quotation documents, please return them to me upon completion
of your review.
~ob I¢'u~'ma ~'
/bk
Attachments
Copy for: Director, Operations & Emergency Services
Fire Chief
~TTACHMEN¥ :i~ i , FO REPORT#OE~"~7~&'
ATTACHHENT# / TO ~PORT#.OE$~7-oJ