HomeMy WebLinkAboutOES 23-05 REPORT TO
EXECUTIVE COMMITTEE
Report Number: OES 23-05
Date: June 8, 2005
From:
Richard Holborn, P. Eng.
Division Head, Municipal Property & Engineering
Subject: Tender No. T-6-2005 - Tender for Rosebank Road Reconstruction
Recommendation:
That Report OES 23-05 regarding Rosebank Road Reconstruction be received
and that;
Tender No. T - 6 - 2005 submitted by Harnden & King Construction Inc. for the
Rosebank Road Reconstruction in the amount of $339,724.23 (G.S.T. included)
and a net cost after G.S.T. rebate of $317,499.28 be accepted;
The total project cost of $374,500 including the tender amount, other associated
costs and G.S.T., and a net total project cost after rebates of $350,000 be
approved;
The total costs of $87,500 to be funded by Development Charges Reserve Fund
and $262,500 to be funded by Development Charges - City's Share Reserve be
approved;
The appropriate City of Pickering officials be authorized to take necessary action
to bring effect thereto.
Executive Summary: As part of the 2005 External Subdivision Works Capital
Budget, Rosebank Road Reconstruction was identified as a construction project.
Tender T-6-2005 was issued on May 13, 2005 and closed on June 1, 2005 with seven
bidders responding. The total project cost is estimated to be $374,500 for an estimated
net cost to the City of $350,000 (net of G.S.T. rebate). Staff have been directed to
report to Council on the results of the tender and financing in order to proceed with this
project in a timely manner.
Report OES 23-05
Subject: Tender T-6-2005
Tender for Rosebank Road Reconstruction
Date: June 8, 2005
Page 2
Financial Implications:
1.
TENDERED AMOUNT
T-6-2005 $317,499.28
G.S.T. 22,224.95
Sub-Total 339,724.23
G.S.T. Rebate (22,224.95)
Total $317,499.28
APPROVED SOURCE OF FUNDS:
2005 External Subdivision Works Capital Budget Account 2321-6003
Location
Rosebank Road
Project Code
05-2321-001-29
Source of funds
Development Charges
Available
350,000
FUNDS AVAILABLE
$350,000
ESTIMATED PROJECT COSTING SUMMARY
T-6-2005 -
Rosebank Road Reconstruction
Sub-Total
Associated Costs
Consultant Fees (detailed design)
Utility Relocations
Materials Testing
Miscellaneous Costs
Project Contingency
Total
G.S.T.
Total Gross Project Cost
G.S.T. Rebate
Total Net Project Cost
317,500
$317,500
6,000
14,500
3,500
2,500
6,000
350,000
24,500
374,500
(24,500)
$350,000
Report OES 23-05
Subject: Tender T-6-2005
Tender for Rosebank Road Reconstruction
Date: June 8, 2005
Page 3
Project Cost over (under) Approved Funds
$(0)
The Director, Corporate Services & Treasurer has reviewed the budgetary implications
and the financing of the expenditures contained in this report and has provided the
financing recommendations.
Background:
In 2004 The City of Pickering and CN Rail entered into a joint tender to rehabilitate and
widen the existing bridge deck on Rosebank Road north of Sheppard Avenue. The
bridge widening was identified as a project in the External Subdivision 2004 Capital
Budget. The original tender called by CN Rail included the bridge deck rehabilitation
and widening, the reconstruction of the existing roadway approaches and street light
improvements. The Iow tender by Belor Construction exceeded the available funding
for 2004 and subsequently the roadway approaches and street lighting improvements
were removed from that tender. Funds were budgeted in 2005 for the completion of
these works in the External Subdivision Capital Budget.
Bids for Tender No T-6-2005 were received on Wednesday, June 1, 2005. Seven (7)
companies submitted bids at the time of closing. The Iow bidder, Harnden & King
Construction Inc. has completed similar projects for the City in the past, the most recent
under Tender T-10-2001 Road Improvements, Rosebank Road, Finch Avenue
southerly to CNR bridge, and are deemed acceptable by the Supervisor, Engineering &
Capital Works. The Health & Safety Policy, the Cost & Frequency Report and
Clearance Certificate issued by Workplace Safety & Insurance Board, as submitted by
Harnden & King Construction Inc., have been reviewed by the Safety & Training
Coordinator and are deemed acceptable. Credit information as provided by Dunn &
Bradstreet for Harnden & King Construction Inc. has been reviewed by the Purchasing
Analyst and in conjunction with staff's review of reference information and the bonding
available on this project, is deemed acceptable.
Upon careful examination of all tenders, and relevant documents received, the
Operations & Emergency Services Department, Municipal Property & Engineering
Division recommends the Iow bid submitted by Harnden & King Construction Inc. for
Tender No. T-6-2005 in the amount of $339,724.23 (G.S.T. included) and the net total
project cost of $350,000 be approved.
This report has been prepared in conjunction with the Manager, Supply & Services who
concurs with the foregoing.
Report OES 23-05
Subject: Tender T-6-2005
Tender for Rosebank Road Reconstruction
Date: JUne 8, 2005
Page 4
Attachments:
Location Map
Record of Tenders Opened and Checked
Supply & Services Memorandum
Prepared By:
Supervisor, Engineering & G'apital Works
Vera A. Fc~lgemacher
Manager, Supply & Services
Everett B4~'tsma '-"
Director, Operations & Emergency Services
Gillis A. Paterson
Director, Corporate Services & Treasurer
Richi~r~"~. ~lo~rn, P.Eng.
D/~ion Head, Municipal Property & Engineering
DS:ko
Attachments
Copy: Chief Administrative Officer
Recommended for the consideration of
Pickering C i ~,~?,G, ~u n,,¢i~
~
PICKERING
MUNICIPAL PROPERTY & ENGINEERING
Attachment For Tender T-6-2005
ROSEBANK ROAD RECONSTRUCTION
(DUE TO CNR BRIDGE REHABILITATION)
I FOXWOOD
PINEVIEW
I m
LANE
AUTUMN CR.
NATIONAL/
!__
Z
CANADIAN
SHEPPARD AVENUE
DRIVE Z 5
SUNDOWr~ U
DAYLIGH ~____I
F'-C A'I:TA I L ut
LOCATION MAP
PROPOSED CONSTRUCTION INCLUDES:
Road Reconstruction
- Reconstruction of road / curb & gutter, on either side of the bridge (including
asphalt and granulars as required)
Sidewalk Construction
-Reconstruction of concrete sidewalk (both sides)
PROJECT CODE: 05-2321-001-29
h~Attachments for Tendersl2OO5~T-6.2005 . Rosebank Road CNR Bridge.doc
CORPORATE SERVICES DEPARTMENT
MEMORANDUM
June 3,2005.
To:
Richard Holborn
Division Head
Municipal Property & Engineering
Darrell Selsky,
Supervisor
Engineering & Capital Works
From:
Vera A. Felgemacher
Manager, Supply & Services
Subject:
Tender for Rosebank Road Reconstruction
Tender No. T-6-2005
Closing: Wednesday, June 1,2005, 2:00 pm
Tenders have been received for the above project. Seven (7) companies were
invited to participate. An advertisement was placed in the Daily Commercial
News, News Advertiser Community Page and on the City's Website all of
which yielded interest from additional bidders. Fifteen (15) bidders picked up
tendering documents for a non-refundable fee of $75.00 per set of which
seven (7) responded and one (1) is unable to bid.
A copy of the Record of Tenders Opened and Checked used at the public
tender opening is attached. Tenders shall be irrevocable for 60 days after the
official closing date and time.
Purchasing Procedure No. PUR 010-001, Item 10.03 (r).provides checking
tendered unit prices and extensions; unit prices shall govern and extensions
will be corrected accordingly, which has been done.
Richard Holborn
T-6-2005
*" .___.._~ oi __,~_~-- June 3,2005
Page 2
Summary
(PST included, GST included)
Company Total Tendered i After Calculation
Amount $ Check $
Harnden & King 339,724.23 339,724.23
Construction Inc.
Hard-Co Construction Ltd. 346,496.70 346,496.70
Miller Paving Limited 376,929.21 376,929.21
Montgomery MacEwen 384,089.10 384,089.10
Contracting Ltd.
Elirpa Construction & 386,870.75 386,870.75
Materials Ltd. ...
Mopal Construction Ltd. 415,909.00 415,909.00
616183 Ontario Inc. 409,350.17 417,439.36
o/a Hollingworth
Construction Co.
Ron Robinson Limited UNABLE TO BID
The Health & Safety documents for Harnden & King Construction Inc. have been
reviewed by the City's Coordinator, Health & Safety and are acceptable.
A Dun & Bradstreet report for Harnden & King Construction Inc. will be requested
of the Purchasing Analyst and a summary will be provided to you during the
evaluation phase of this tender call.
Please review the copy of the bid. Include the following items in your Report to
Council:
(a) include Coordinator, Health & Safety comments;
(b) any past work experience Harnden & King Construction Inc. including work
location;
(c) without past work experience, if reference information is acceptable;
(d) the appropriate account number(s) to which this work is to be charged;
(e) the budget amount(s) assigned thereto;
(f) Treasurer's confirmation of funding - including reference to Debt Financing
if applicable;
Richard Holborn
T-6-2005
June 3,2005
(g) related departmental approvals;
(h) any reason(s) why the Iow bid of Harnden
acceptabl'e;
(i) and related comments specific to the project.
& King Construction Inc. is not
If you require further information, please feel free to contact me.
Vera A. Felg~macher ~" /
Manager, Supply & Services
/bt
Attachments
Copy for: Director, Operations & Emergency Services