HomeMy WebLinkAboutOES 22-05PICKERING
REPORT TO
EXECUTIVE COMMITTEE
Report Number: OES 22-05
Date: June 7, 2005
From:
Richard W. Holborn, P. Eng.
Division Head, Municipal Property & Engineering
Subject:
Supply and Delivery of Articulating Wheel Loader
Quotation No.Q-20-2005
Recommendation:
That Report OES 22-05 regarding the supply and delivery of an Articulating
Wheel Loader be received and that;
Quotation No. Q-20-2005 submitted by Strongco Equipment for the supply and
delivery of an Articulating Wheel Loader, 2005 Case Model 621XT in the amount
of $122,997.00 (after trade-in) (GST and PST extra) be accepted; and
The total gross purchase cost of $141,446.55 and a net purchase cost of
$132,836.76 be approved;
That Council authorize the Director, Corporate Services & Treasurer to finance
the project through the issuance of debt; and
a)
Debt financing through Region of Durham in the amount of $132,000.00
for a period not exceeding five years, at a rate to be determined be
approved; and the balance of approximately $840 plus financing costs be
financed from current funds.
b)
Financing and repayment charges in the amount of $29.,693.00 be
included in the annual Current Budget for the City of Pickering
commencing in 2006 and continue thereafter until the loan is repaid; and
c)
The Director, Corporate Services & Treasurer has certified that this loan
and the repayment thereof falls within the City's debt and financial
obligations approved annual repayment limit for debt and other financial
obligations for 2005 as established by the Province for Municipalities in
Ontario; and
d) The Treasurer be authorized to take any actions necessary in order to
effect the foregoing: and
5. Staff at the City of Pickering be given the authority to give effect thereto.
Report:
Subject:
OES 22-05
Supply and Delivery of Articulating Wheel Loader
Quotation No.Q-20-2005
Date:
June 7, 2005
Page 2
Executive Summary: Not Applicable
Financial Implications:
1.
Approved Source of Funds:
Account
2004 Capital Budget 2320/6178
Project Code
04-2320-004-01
Amount
SI60,000.00
Estimated Purchase Costing Summary
Q-20-2005 Articulating Wheel Loader
Trade In of Unit # 118
Sub Total
G.S.T.
P.S.T.
Total Purchase Cost
G.S.T. Rebate
Net Purchase Cost
$139,497.00
($16,500.00)
$122,997.00
$8,609.79
$9,839,76
$141,446.55
$8,609.79)
$132,836.76
Purchase Cost (under) over Approved Funds
($27,163.24)I
The (Acting) Superintendent, Municipal Operations has determined the trade-in offered
by Strongco Equipment is fair and equitable, therefore, it is recommended the trade-in
offer be accepted in lieu of sending used loader to public auction.
The Director, Corporate Services & Treasurer has reviewed the budgetary implications
and the financing of the expenditures contained in this report and concurs.
Background The purchase of an Articulating Wheel Loader was approved by
Council in the 2004 Capital Budget, to replace the City's unit # 118, a 1985 Case
Articulating Wheel Loader. The Corporate Services Department, Supply & Services
Section invited five (5) vendors to participate in the bidding process through Quotation
Q-20-2005 utilizing specifications compiled by Fleet Operations. Four (4) responses
were received, and quotations are irrevocable for 60 days after May 6, 2005. Upon
careful examination of all quotations received by Supply & Services and field evaluation
of the offered equipment, the Municipal Property & Engineering Division recommends
acceptance of the Iow bid submitted by Strongco Equipment in the amount of
$122,997.00 after trade-in, PST and GST extra and that the total net purchase cost of
CORP0227-07/01
Report: OES 22-05 Date: June 7, 2005
Subject: Supply and Delivery of Articulating Wheel Loader Page 3
Quotation No.Q-20-2005
$132,836.76 be approved. This report has been prepared in conjunction with the
Manager, Supply & Services who concurs with the foregoing.
Attachments:
1. Supply & Services Memorandum
Prepared By:
'"'~rant '~-~ ith -
(Acting) S~erintendent,
Municipal !perations
v"~'a Felgerr~cher.
Manager, Supply & Services
Approved nd( ' d By:
. Direct'O'r, Operations & Emergency Services
Director, Corporate Services & Treasurer
Ricl~ard W. H~orn, P. Eng.
Divi{sion Head
Municipal Property & Engineering
GS
Attachments
Copy: Chief Administrative Officer
Recommended for the consideration of
Pickering City.C~ou nc.~._ .,,
Th.e~a~J.- ~uinJ~,~hief ~inistra Officer:
CORP0227-07/01
May 11,2005
To:
CORPORATE SERVICES DEPARTMENT
MEMORANDUM
Richard Holborn
Division Head, Municipal Property & Engineering
From: Bob Kuzma
Purchasing Analyst
Subject:
Quotation No. Q-20-2005 Supply & Delivery of Articulating Wheel Loader
Closing: May 6, 2005 - 12:00 noon
Quotations have been received for the above project. Five (5) companies were invited to
participate of which two (4) have responded. Quotations are irrevocable for 60 days after
the official closing date and time.
Copies of the quotations are attached for your review along with the summary of costs.
Each line item provides a space for the vendor to indicate a "Yes, No, Specify" response to
provide the City with information and details to subjectively review each line item and the
sum total of all specifications.
The following is a summary of quotations.
SUMMARY CASH PURCHASE
Vendor Base Price Optional Sub Total P.S.T G.S.T. Total
Incl. AC tax Trade In
Strongco
Equipment $139,497.00 ($16,500.00) $122,997.00 $9,839.76 $8,609.79 $141,446.55
Ontrac
Equipment $149,644.00 ($15,000.00) $134,644.00 $10,771.52 $9,425.08 $154,840.60
Amaco
Equipment $154,303.00 ($13,000.00) $141,303.00 $11,304.24 $9,891.21 $162,498.45
Toromont Cat $160,679.00 ($12,000.00) 148,679.00 $11,894.32 10,407.53 $170,980.85
Q-21-2005 - Supply and Deliver
ton 4x4 Pickup Truck
'2,,, oi "~ May 11, 2005
~- -- Page 2
The quotation submitted by Strongco Equipment is the Iow quotation and is subject to
further evaluation of the equipment specifications. If a demonstration unit is required
during the evaluation phase, please advise and I could make this request of the bidder,
pursuant to Standard Quotation Terms & Conditions Item 17 - Samples which includes:
Samples when required must be submitted strictly in accordance with
instruction, ff sample are requested subsequent to opening of quotations,
they shall be defivered within three (3) working days following the request,
unless additional time is granted. Samples must be submitted free of charge
and will be retumed at the Bidder's expense.
Please provide your recommendation and if necessary, any reason the quotation from
Strongco Equipment is not acceptable. In accordance with Purchasing Policy Item 04.05,
an award in excess of $81,000 is subject to Council approval.
Please do not disclose pricing to enquiring bidders at this time. Bidders will be advised of
the outcome.
If you require further information or assistance during the evaluation phase of this quotation
call, please feel free to contact me at extension 2131.
/bk
Attachments