HomeMy WebLinkAboutApril 7,8, 2005 BudgetPICKEI qG
Budget Meeting Minutes
Thursday & Friday, April 7th & 8th, 2005
9:00 am
PRESENT:
Mayor David Ryan
COUNCILLORS:
K. Ashe
M. Brenner
D. Dickerson
R. Johnson
B. McLean
D. Pickles
ALSO PRESENT:
T. J. Quinn
E. Buntsma
N. Carroll
G. Paterson
R. Holborn
B. Taylor
S. Karwowski
S. Kibble
R. Michaud
- Chief Administrative Officer
- Director, Operations & Emergency Services
- Director, Planning & Development
- Director, Corporate Services & Treasurer
- Division Head, Municipal Property & Engineering (April 7th to noon)
- City Clerk (April 7th)
- Manager, Finance & Taxation
- Financial Analyst
- Executive Assistant (April 8th)
The Mayor opened the meeting with comments from the Chief Administrative Officer
and a presentation given by the Director, Corporate Services & Treasurer summarizing
the proposed 2005 Current and Capital Budgets. The proposed budget results in a levy
increase of 6.7%.
CAPITAL BUDGETS
Operations & Emergency Services - Roads Section
Moved by Councillor Brenner that the Capital Budget for Operation & Emergency
Services - Roads Section be approved with the following amendments:
· Moved by Councillor Brenner that the Park Crescent project in the amount of
$75,000 be transferred from Deferred Projects to Priority Projects.
Budget Meeting Minutes
Thursday & Friday, April 7th & 8th, 2005
9:00 am
· Moved by Councillor Dickerson that the Appleview Road project in the amount of
$150,000 and the Helen Crescent project in the amount of $125,000 be deleted
from the Priority Projects and that the Sandy Beach Road project in the amount
of $275,000 set out in Appendix 1 be added to the Priority Project list.
· Moved by Councillor Pickles that the Brougham Road project set out in Appendix
I in the amount of $85,000 be added to the Pdority Project list.
· Moved by Councillor Johnson that the Hoxton Street project listed in Appendix 1
in the amount of $171,000 be added to the Priority Projects list.
· Moved by Councillor Johnson that the Conc. 7 - York Line to Sideline 28 project
set out in the Priority Projects list be amended to read Conc. 7 - York Line to
Sideline 32 in the amount of $175,000.
· Moved by Councillor Johnson that the Westney Road project of surface
treatment from RR #5 to Sandtrap Court in the amount of $61,000 as set out in
Appendix 1 be added to the Priodty Project list.
· Moved by Councillor Johnson that the Sideline 16 North of 407 project in the
amount of $350,000 be transferred from the Deferred Projects list to the Priority
Projects list in the amount of $250,000.
CARRIED
Operations & Emer.qency Services - Parks Section
Moved by Councillor McLean that the Capital Budget for Operations & Emergency
Services - Parks Section be approved with the following amendments:
· Moved by Councillor McLean that the Duffins Trail Works project be reduced by
$45,000 to provide an allocation of $105,000.
· Moved by Councillor McLean that an allocation of $150,000 for works in David
Farr Park be added to the 2005 Priority Projects list.
CARRIED
Plannin.q & Development - External Subdivision Works
Moved by Councillor Pickles that the Capital Budget for Planning & Development -
External Subdivision Works be approved with the following amendments:
Budget Meeting Minutes
Thursday & Friday, April 7th & 8th, 2005
9:00 am
Moved by Councillor Dickerson that Project TC-19 Town Centre West - northerly
access road, east of Dixie Road in the amount of $211,200, as set out in the
Priority Projects, Roads, list of Planning & Development, External Subdivision
Works, be deleted.
Moved by Councillor Dickerson that Project TC-11 Kingston Road (north side),
Dixie Road to CNR in the amount of $81,900 and Project TC-9 Kingston Road
(north side), Glendale Drive to Walnut Lane in the amount of $128,700, as set
out in the Deferred Projects, Sidewalks/Streetlights, list of Planning &
Development, External Subdivision Works, be added as a Priority Project for
2005 in Planning & Development, External Subdivision Works.
CARRIED
Operations & Emergency Services - Street Lights Section
Moved by Councillor Dickerson that the Capital Budget for Operations & Emergency
Services - Street Lights Section be approved.
Operations & Emergency Services - Stormwater Management Section
Moved by Councillor McLean that the Capital Budget for Operations & Emergency
Services - Stormwater Management Section be approved with the following
amendment:
Moved by Councillor McLean that the allocation of $45,000 for the Contour
Mapping - Krosno & Pine Creek be increased by a further $45,000 to provide for
the Environmental Assessment for the Krosno Creek Watercourse.
CARRIED
Operations & Emergency Services - Facilities Section
Moved by Councillor McLean that the Capital Budget for Operations & Emergency
Services - Facilities Section be approved with the following amendment:
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Budget Meeting Minutes
Thursday & Friday, April 7th & 8th, 2005
9:00 am
Moved by Councillor Dickerson that the Second Floor Addition - East Shore /
Seniors Centre be transferred from Deferred Projects to Priority Projects and that
a further allocation of $175,000 be added to this project for a total of $275,000.
CARRIED
COMRIF
Moved by Councillor McLean that the Capital Budget for COMRIF be approved.
CARRIED
Corporate Services Department & External Aqencies - Capital Maintenance &
Replacements
Moved by Councillor McLean that the Capital Budget for Corporate Services
Department & External Agencies be approved.
CARRIED
Corporate Services Information Technology - Capital Maintenance
Replacements
Moved by Councillor McLean that the Capital Budget for Corporate Services Information
Technology be approved.
CARRIED
Operations & Emergency Services Fire Services Division - Capital Maintenance
Replacements
Moved by Councillor Dickerson that the Capital Budget for Operations & Emergency
Services - Fire Services Division be approved.
CARRIED
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PICKERING
Budget Meeting Minutes
Thursday & Friday, April 7th & 8th, 2005
9:00 am
Operations & Emer.qency Services Municipal Property & En.qineering Division
Capital Maintenance & Replacemen~
Moved by Councillor McLean that the Capital Budget for Operations & Emergency
Services - Municipal Property & Engineering Division be approved with the following
amendment:
Moved by Councillor Pickles that a further $75,000 be added to Sidewalks -
Misc. Safety Projects for a total of $175,000.
CARRIED
Operations & Emergency Services Culture & Recreation Division - Capital
Maintenance & Replacements
Moved by Councillor Pickles that the Capital Budget for Operations & Emergency
Services - Culture & Recreation Division be approved.
CARRIED
Planninq & Development Department- Capital Maintenance & Replacements
Moved by Councillor McLean that the Capital Budget for the Planning & Development
Department be approved.
CARRIED
Libraries - Capital Maintenance & Replacements
Moved by Councillor McLean that the Capital Budget for Libraries be approved.
CARRIED
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PICKEI qG
Budget Meeting Minutes
Thursday & Friday, April 7th & 8th, 2005
9:00 am
Council Support, Corporate Services & Operations & Emerqency Services Dept. -
Health & Safety Capital
Moved by Councillor Dickerson that the Capital Budget for the Council Support,
Corporate Services & Operations & Emergency Services Dept. be approved.
CARRIED
Libraries - Health & Safety Capital
Moved by Councillor Dickerson that the Capital Budget for Libraries - Health & Safety
Capital be approved.
CARRIED
Council Support, Administration & Corporate Services Department - New Capital
Moved by Councillor Dickerson that the Capital Budget for Council Support,
Administration & Corporate Services Department - New Capital be approved.
CARRIED
Corporate Services Information Technolo,qy - New Capital
Moved by Councillor Brenner that the Capital Budget for Corporate Services Information
Technology - New Capital be approved.
CARRIED
Corporate Projects
Moved by Councillor Dickerson that the Capital Budget for Corporate Projects be
approved.
CARRIED
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Budget Meeting Minutes
Thursday & Friday, April 7th & 8th, 2005
9:00 am
Operations & Emergency Services Department - New Capital
Moved by Councillor Pickles that the Capital Budget for Operations & Emergency
Services - New Capital be approved.
CARRIED
Planning & Development Department- New Capital
Moved by Councillor Brenner that the Capital Budget for Planning & Development
Department- New Capital be approved.
CARRIED
Libraries - New Capital
Moved by Councillor McLean that the Capital Budget for Libraries - New Capital be
approved.
CARRIED
Appendix to Bud,qet Documents
Moved by Councillor Brenner that Appendices 1, 2, 3 and 4 to the Current and Capital
Budgets be received with the following amendment:
Moved by Councillor Brenner that with respect to Appendix 3, an allocation of
$300,000 be added to the 2005 budget for the design of the structure of the
bridge between the Pickering Town Centre and the GO Station.
CARRIED
Adoption of the Capital Budqet
Moved by Councillor Dickerson that the Capital Budget be approved as amended.
CARRIED
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Budget Meeting Minutes
Thursday & Friday, April 7th & 8th, 2005
9:00 am
CURRENT BUDGET
Moved by Councillor Brenner that the Current Budget be approved with the following
amendments:
· That Account 2195-2712 Grants to Organizations & Individuals, Culture &
Recreation be amended to reword the term Duffin Watershed Project to Joint
Funded Environmental Projects and that a further allocation of $3,000 for a total
of $10,000 be added to this item.
That Accounts 2111/2113-1400 Mayor/Council, Employee Benefits reflect an
increase in the City's contribution to an RRSP from 9% to 11%.
· That a car allowance for the CAO be provided in Account 2121-2110 CAO Office,
Travel, effective May 1, 2005.
· That the allocation of $140,000 in Account 2125-2392 Legal Services, Consulting
& Professional be transferred to Account 2125-1100/1400 Legal Services,
Salaries & Wages/Employer Contributions to provide for an in-house Solicitor.
· That the allocation of $25,930 for a New Position - Administrative Assistant -
July 1, 2005 start date in Account 2127-1100 Finance, Salaries & Wages be
deleted.
· That an allocation of $25,930 to provide for a new position in Information
Technology effective July 1, 2005 be added to Account 2196-1100, IT, Salaries &
Wages.
· That an allocation of $23,125 to provide for a Financial Analyst effective July 1,
2005 be added to Account 2127-1100, Finance, Salaries & Wages
CARRIED
Councillor Brenner declared an interest in the Salaries & Wages budget for the
Recreation Complex because a member of his family is employed by the City at
that location.
In considering the budget and supporting documentation, Council requested staff
address the following action items:
Councillor Pickles requested that the Director, Corporate Services & Treasurer
look at increasing the term of the debt financing for some projects.
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Budget Meeting Minutes
Thursday & Friday, April 7th & 8th, 2005
9:00 am
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Councillor Brenner requested staff to get a list of outstanding Work Orders from
Veridian.
Councillor Pickles asked staff for a report on how funds are allocated for the
Environmental Assessment work on Frenchman's Bay.
Staff was asked to investigate the feasibility of acquiring a colour photocopier.
Councillor Pickles asked staff to provide a report priorizing the sidewalk
construction projects.
Councillor Brenner asked for a list of all vehicles operated by the City and the
Departments that use these vehicles.
Councillor Pickles stated that sidewalks are needed along the west side of
Westney Road in the vicinity of Valley View Public School and was informed that
this project is scheduled for 2005.
Staff was asked to investigate the feasibility of removing the push button showers
in the various arenas and facilities throughout the City.
Councillor McLean requested a report on the status of work in Lynn Heights
Park.
Councillor Brenner suggested that staff meet with representatives of the two
School Boards to discuss the upgrade of playground equipment located on
school properties.
Councillor Brenner suggested that staff investigate the feasibility of carrying out a
broad space needs study of the Civic Complex.
Councillor Brenner stated that he expects the Council of the Region of York to
pass a resolution directing their staff to negotiate with the City of Pickering to
reimburse the City for expenditures it incurred with respect to the York Water
Supply issue. Councillor Brenner further stated that whatever funds are received
from the Region of York should go back into general revenue.
Councillor Brenner inquired into the interest rate being charged for internal debt
and was informed it was about 3.0%. He proceeded to request a report on the
interest revenue being earned on internal debt financing.
Councillor Pickles asked staff to check on the status of POA revenue as set out
on Page 5 of the Current Budget.
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PICKEI NG
Budget Meeting Minutes
Thursday & Friday, April 7th & 8th, 2005
9:00 am
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Councillor Pickles requested a report on why the City is receiving less money
from Federal Government for PILS than what is being billed to them by the City.
He further asked for a breakdown of revenue from Federal Government PILS for
2003 and 2004.
Councillor Dickerson requested staff to provide a report on automatic increases
for the Travel Allowance for Councillors.
Councillor Pickles requested a report on the hours of work for the Municipal Law
Enforcement Officers and the feasibility of being able to contact those Officers
who are on duty after regular office hours.
Mayor Ryan directed staff to prepare a report on options on providing for a 5.5%
increase prior to the May 2nd Council Meeting to ratify the Budgets.
Staff was directed to establish a Working Group comprised of City Councillors,
with the assistance of the new City Clerk and Manager,. By-law Enforcement
Services, to provide input into the establishment of a Business Plan.
The Meeting recessed at 4:30 pm on April 7th, it reconvened at 9:00 am on April 8th
and adjourned at 11:25 am on April 8th, 2005.
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