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HomeMy WebLinkAboutCS 48-04PICKERING REPORT TO EXECUTIVE COMMITTEE Report Number: CS 48-04 Date: November 9, 2004 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: 2005 Interim Spending Authority Recommendation: 1. That Report CS 48-04 from the Director, Corporate Services & Treasurer be received; and that: the 2005 Interim Operating Expenditures be approved at 50% of the prior years' budget including exceptions as contained in Attachment 1, pending approval of the formal 2005 Current Budgets by Council; the Treasurer be authorized to transfer to the Ajax Pickering Transit Authority (APTA) a maximum of 50% of APTA (City of Pickering's share) prior years budget, pending approval of the formal APTA 2005 Current Budgets by Council; and, 4. the appropriate City of Pickering officials be authorized to take the necessary actions to give effect thereto. Executive Summary: Not applicable Financial Implications: Adoption of interim current operating appropriations does not constitute approval of a formal budget but rather is required to provide funding authorization for the payment of salaries and wages and such other accounts as may be necessary for normal day-to-day operations of the City. At the conclusion of the Budget process, all interim current operating appropriations are nullified and replaced with the detail appropriations as approved by Council. Report CS 48-04 Subject: 2005 Interim Spending Authority Date: November 9, 2004 Page 2 Background: Each year, pending approval by City Council of the annual Operating Budget, it is necessary to provide expenditure authority respecting the payment of accounts for the interim period from January 1 until the Budget is adopted by Council. Such authority is in the form of interim current operating appropriations to meet estimated expense requirements of the individual departments, agencies and boards. The 2004 Current Budget was considered by Council in June 2004. The 2005 budget may prove to be as challenging as 2001 to 2004 due to the City's unique fiscal situation. Therefore, we are seeking approval to provide for interim spending authority for up to the first six months of 2005 or when Council approves the 2005 Budget, whichever occurs first. Appropriate adjustments have been made in the departmental appropriations listed as Attachment 1 where the spending patterns indicates that something greater than 6/12's will be necessary for the first six months of 2005 such as snow clearing (Roads). While there is a minor provision for small capital expenditures from current funds, any capital projects proposed prior to the approval of 2005 Capital budget will require specific approval by Council. The Interim Appropriations as listed are based upon the cost centres of the City and being the basis upon which the 2004 Budget was presented and approved. With the transfer of the Public Transit and Specialized Services to the Ajax Pickering Transit Authority (APTA), we continue to exclude this expenditure from the City of Pickering's budget. Instead, the City of Pickering's share of APTA's expenditures is addressed separately in Recommendation 3. Attachments: 1. 2005 Interim Appropriations for Current Budget Operating Expenditures Report CS 48-04 Subject: 2005 Interim Spending Authority Date: November 9, 2004 Page 3 Prepared By: Approved / Endorsed By: Sarah Kibble Financial Analyst Gillis A. Paterson Director, Corporate Services & Treasurer GAP:sk Attachment Copy: Chief Administrative Officer Director, Operations & Emergency Services Director, Planning & Development Chief Executive Officer, Library Rec(:. ~m. men~eration of P~cker~n~ Thomas J. ministrative Officer / ATTACHMENT # . CITY OF PICKERING 2005 INTERIM CURRENT OPERATING APPROPRIATIONS / TO REPORT# COST CENTRE Animal Control B. McLean, Reg. Coun. - Ward 2 Building Services By-Law C. A. O. Office Civic Complex Clerk Office Community Centres Corporate Projects & Policy Council Support Crossing Guards Cult & Rec. Admin. Customer Care D. Pickles, City Coun. - Ward 3 Development Control Don Beer Arena Dunbarton Pool Emergency Operation Control Centre Environmental Services Equipment & Furniture - cap/curr Finance Fire Protection Health & Safety Heritage Pickering Human Resources Information Technology K. Ashe, City Coun. - Ward 1 Legal Services Libraries M, Brenner, Reg. Coun. - Ward 1 Mayor Ryan Mun. Prop. Eng. & Admin. Museum Operations & Emerg. Services-Admin. Operations Centre - Municipal Garage Parks Plan, & Develop. - Admin, Planning Print Shop/Mail Room Programs Property Maintenance R. Johnson, Reg. Coun. - Ward 3 Recreation Complex - Arenas Recreation Complex - Central Core Recreation Complex - Pool Roads Senior Citizens Centre Street Lights Supply & Services Vacant, City Coun. - Ward 2 Various - General Government TOTAL APTA 2O04 BUDGET $28O,34O 71,475 690,798 507,454 346,379 412,820 503,806 488,791 517,349 209,657 291,000 838,870 133,193 71,475 486,711 856,832 278,104 123,726 1,555,625 75,000 1,974,507 9,311,811 119,039 6,340 608,766 946,948 69,390 205,590 3,884,002 71,475 120,835 1,233,133 332,037 324,500 812,537 2,200,277 788,407 1,301,343 381,872 1,797,278 410,776 71,475 619,236 1,856,322 646,705 3,556,184 211,214 544,800 286,831 71,475 6,346,275 $49,850,78~5 $4,488,669 2005 (Jan I - June 30) INTERIM APPROPRIATION $140,170 35,738 345,399 253,727 173,190 206,410 251,903 244,396 258,675 104,829 145,500 419,435 66,597 35,738 243,356 428,416 139,052 61,863 777,813 75,000 987,254 4,655,906 59,520 3,170 304,383 473,474 34,695 102,795 1,942,001 35,738 60,418 616 567 166 019 162 250 406 269 1,100 139 394 204 650 672 190 936 898,639 205,388 35,738 309,618 928,161 323,353 2,133,710 105,607 272,400 143,416 35,738 2,780,019 $24,925,393 $2,244,335