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Home My WebLink AboutOctober 12, 2004PICKFR1N( Executive Committee Meeting Minutes Tuesday, October 12, 2004 7:30 PM Chair: Councillor Pickles PRESENT: Mayor Dave Ryan COUNCILLORS: K. Ashe M. Brenner R. Johnson B. McLean D. Pickles ALSO PRESENT: E. Buntsma N. Carroll B. Taylor - Director, Operations & Emergency Services - Director, Planning & Development - City Clerk ABSENT: T. J. Quinn - Chief Administrative Officer (Medical Leave) ADOPTION OF MINUTES Meeting of September 27, 2004 (11) 1. MATTERS FOR CONSIDERATION PLANNING & DEVELOPMENT REPORT PD 37-04 ROAD DEDICATION AND NAMING BY-LAW PART LOT 15, RANGE 3, B.F.C., PICKERING (PARTS 2, 3, 4 AND 5, PLAN 40R-22710) - CLEMENTS ROAD PART LOT 16, REGISTRAR'S COMPILED PLAN 1051, PICKERING (PARTS 7 AND 9, PLAN 40R-22043) - HEATHSIDE CRESCENT By-Law Forwarded To Council Executive Committee Meeting Minutes Tuesday, October 12, 2004 7:30 PM Chair: Councillor Pickles PLANNING & DEVELOPMENT REPORT PD 38-04 LICENCE AGREEMENT - ONTARIO PARCEL AGREEMENT SUPPLY OF DIGITAL MAPPING CITY OF PICKERING AND THE REGION OF DURHAM Approved See Recommendation #1 OPERATIONS & EMERGENCY SERVICES REPORT OES 28-04 PICKERING/AJAX ITALIAN SOCIAL CLUB RENEWAL OF LICENCE AGREEMENT CENTENNIAL PARK BROCK ROAD Approved See Recommendation #2 OPERATIONS & EMERGENCY SERVICES REPORT OES 29-04 ALCOHOL POLICY OF THE CITY OF PICKERING Approved By-Law Forwarded To Council See Recommendation #3 OPERATIONS & EMERGENCY SERVICES REPORT 30-04 O.J. MULLER LANDSCAPE CONTRACTOR LTD. RENEWAL OF LEASE AGREEMENT ADDroved By-Law Forwarded To Council See Recommendation #4 OPERATIONS & EMERGENCY SERVICES REPORT OES 32-04 MUNICIPAL BRIDGE MAXIMUM GROSS VEHICLE WEIGHT RESTRICTIONS - BY-LAWS TO REVISE LOAD LIMITS Approved By-Law Forwarded To Council See Recommendation #5 PICK ERIN( Executive Committee Meeting Minutes Tuesday, October 12, 2004 7:30 PM Chair: Councillor Pickles CORPORATE SERVICES REPORT CS 34-04 2004 ANNUAL REPAYMENT LIMIT FOR DEBT AND FINANCIAL OBLIGATIONS Approved See Recommendation #6 CORPORATE SERVICES REPORT CS 37-04 TENDER / CONTRACT APPROVAL - COUNCIL'S SUMMER RECESS Approved See Recommendation #7 PROCLAMATIONS "WASTE REDUCTION WEEK" "CHILD CARE WORKER & EARLY CHILDHOOD EDUCATOR APPRECIATION DAY" "BLOCK PARENT WEEK" Approved See Recommendation #8 (111) 1. OTHER BUSINESS Councillor Brenner requested the City Clerk to obtain copies of the minutes of the Municipal Affairs Consultation Meetings back to 2003. Councillor Johnson thanked Council for their support of Herizon House and advised that today was their Official Opening. Councillor Pickles stated that he is proud of Council's continued Herizon House and thanked the community volunteers. support of (IV) ADJOURNMENT The meeting adjourned at 7:48 pm. Appendix I Executive Committee Report EC 2004-15 That the Executive Committee of the City of Pickering having met on October 12, 2004, presents its fifteenth report to Council and recommends: PLANNING & DEVELOPMENT REPORT PD 38-04 LICENCE AGREEMENT - ONTARIO PARCEL AGREEMENT SUPPLY OF DIGITAL MAPPING CITY OF PICKERING AND THE REGION OF DURHAM That Council approve entering into an agreement with the Region of Durham for the supply of digital parcel mapping of Pickering for a five (5) year period at a total cost of $19,000.00 (plus applicable taxes) to be paid from the annual approved current budget for the Planning & Development Department. That the appropriate officials of the City of Pickering be authorized to give effect thereto. OPERATIONS & EMERGENCY SERVICES REPORT OES 28-04 PICKERING/AJAX ITALIAN SOCIAL CLUB RENEWAL OF LICENCE AGREEMENT CENTENNIAL PARK BROCK ROAD That Report OES 28-04 regarding the extension of the Licence Agreement between the City of Pickering (Owner of Centennial Park located on Block 92, Plan 40M-1440) and the Pickering/Ajax Italian Social Club, be received; and That Council consider the request from the Pickering Ajax Italian Social Club to renew the Licence Agreement for an additional five years for the purposes of a meeting place for the Club's members and the sole beneficial Owner of a portable building, which the Club has placed in Centennial Park for the exclusive use by the Club subject to the terms and conditions as set out in the Licence Agreement; and That the Mayor and City Clerk be authorized to renew the Licence Agreement between the City of Pickering and the Pickering/Ajax Italian Social Club. Appendix I Executive Committee Report EC 2004-15 OPERATIONS & EMERGENCY SERVICES REPORT OES 29-04 ALCOHOL POLICY OF THE CITY OF PICKERING 1. That Report OES 29-04 regarding the Alcohol Policy of the City of Pickering, be received; and That a by-law to amend the Alcohol Management Policy for City owned facilities, be enacted; and That staff at the City of Pickering be given authority to give effect thereto. OPERATIONS & EMERGENCY SERVICES REPORT 30-04 O.J. MULLER LANDSCAPE CONTRACTOR LTD. RENEWAL OF LEASE AGREEMENT That Report OES 30-04 regarding a renewal of a Lease Agreement with O.J. Muller Landscaping Contractor Ltd., be received; and That the attached draft by-law be enacted to authorize the execution of a lease agreement (renewal for an additional year) with O.J. Muller Landscaping Contractor Ltd. to lease those lands consisting of a stone house and 6.074 acres, to use and occupy the property or the premises to cultivate the land for cash and to store market nursery stock. The property and premises are located on Brock Road North Pickering, and compromising those parts of Lot 19, Concession 3, Pickering, designated as Parts 2 and 3, Plan 40R-7012; and That the Mayor and Clerk be authorized to give effect hereto. OPERATIONS & EMERGENCY SERVICES REPORT OES 32-04 MUNICIPAL BRIDGE MAXIMUM GROSS VEHICLE WEIGHT RESTRICTIONS - BY-LAWS TO REVISE LOAD LIMITS That Report OES 32-04 regarding the establishment of safe load limits on municipal bridges be received; and That City Council pass the attached draft by-law limiting the gross vehicle weight of any vehicle or any class thereof, passing over certain bridges, under the jurisdiction of the Corporation of the City of Pickering. Appendix I Executive Committee Report EC 2004-15 CORPORATE SERVICES REPORT CS 34-04 2004 ANNUAL REPAYMENT LIMIT FOR DEBT AND FINANCIAL OBLIGATIONS That Report CS 34-04 from the Director, Corporate Services & Treasurer, concerning the 2004 Annual Repayment Limit for Debt and Financial Obligations, be received for information. CORPORATE SERVICES REPORT CS 37-04 TENDER / CONTRACT APPROVAL - COUNCIL'S SUMMER RECESS That Report CS 37-04 reporting on tendering and contract approvals during Council's Summer Recess, be received; and That Council pass a resolution ratifying the approval of the Tenders and Contracts contained in this Report by the Chief Administrative Officer during Council's summer recess (i.e., from June 28 to July 26, 2004 and from July 27, 2004 to September 13, 2004) being Tender No. T-5-2004, and the quotation for two (2) Chevrolet Cavaliers for Fire Services - Fire Protection Division. PROCLAMATIONS "WASTE REDUCTION WEEK" "CHILD CARE WORKER & EARLY CHILDHOOD EDUCATOR APPRECIATION DAY" "BLOCK PARENT WEEK" That Mayor Ryan be authorized to make the following proclamations: "Waste Reduction Week"- October 18 - 24, 2004 "Child Care Worker & Early Childhood Educator Appreciation Day" - 2004 "Block Parent Week" - October 24 - 30, 2004 October 27,