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Home My WebLink AboutSeptember 13, 2004HCKERING Executive Committee Meeting Minutes Monday, September 13, 2004 7:30 PM Chair: Councillor Johnson PRESENT: Mayor Dave Ryan COUNCILLORS: K. Ashe M. Brenner R. Johnson B. McLean D. Pickles ALSO PRESENT: E. Buntsma - Director, Operations & Emergency Services N. Carroll - Director, Planning & Development G. Paterson - Director, Corporate Services & Treasurer L. Taylor - Manager, Development Review C. Rose -Manager, Policy A. Greentree - Supervisor, Legislative Services D. Kearns - Committee Coordinator (i) ADOPTION OF MINUTES Meeting of July 26, 2004 (11) 1. MATTERS FOR CONSIDERATION PLANNING & DEVELOPMENT REPORT PD 24-04 CITY INITIATED ZONING BY-LAW AMENDMENT APPLICATION A 23~03 CITY OF PICKERING IN ASSOCIATION WITH PINE RIDGE PARKWAY LTD. (FORMERLY 1331301 ONTARIO INC.) PART OF LOT 21, CONCESSION 1 (NORTHEAST CORNER OF PICKERING PARKWAY AND GLENANNA ROAD) Approved By-Law Forwarded To Council See Recommendation #1 PICKERIN(; Executive Committee Meeting Minutes Monday, September 13, 2004 7:30 PM Chair: Councillor Johnson a) Bob Oldman, 1200 Rigby Dr., representing Pine Ridge Parkway Ltd., spoke in support of staff recommendations and thanked the City and staff for all their work on this application. PLANNING & DEVELOPMENT REPORT PD 34-04 ZONING BY-LAW AMENDMENT APPLICATION A 7/04 ANTHONY VAN DAM 1477- 1481 ROUGEMOUNT DRIVE PART OF LOT 32, PLAN 228 Approved By-law Forwarded to Council See Recommendation #2 PLANNING & DEVELOPMENT REPORT PD 33-04 PLACES TO GROW- BETTER CHOICES, BRIGHTER FUTURE GREATER GOLDEN HORSESHOE GROWTH PLAN DISCUSSION PAPER SUMMER 2004-08-31 Approved See Recommendation #3 OPERATIONS & EMERGENCY SERVICES REPORT OES 25-04 TENDER NO. T-3-2004 TENDER FOR PICKERING RECREATION COMPLEX CHILLER REPLACEMENT, PICKERING CIVIC COMPLEX CHILLER CONVERSION Approved See Recommendation #4 OPERATIONS & EMERGENCY SERVICES REPORT OES 24-04 SUPPLY AND DELIVERY OF ONE FIRE PUMPER VEHICLE Q-29-2004 Approved See Recommendation #5 Executive Committee Meeting Minutes Monday, September 13, 2004 7:30 PM Chair: Councillor Johnson CORPORATE SERVICES REPORT CS 29-04 CASH POSITION REPORT AS AT JUNE 30, 2004 Approved See Recommendation #6 CORPORATE SERVICES REPORT CS 30-04 ONTARIO TRANSIT VEHICLE PROGRAM -2004 REQUEST FOR ALLOCATION OF FUNDS Approved See Recommendation #7 CORPORATE SERVICES REPORT CS 28-04 2004 FINAL TAX DUE DATES FOR COMMERCIAL, INDUSTRIAL AND MULTI-RESIDENTIAL REALTY TAX CLASSES AND TAX RATES Approved By-law Forwarded to Council See Recommendation #8 CORPORATE SERVICES REPORT CS 31-04 APPEAL OF DEVELOPMENT CHARGES BY-LAW Approved See Recommendation #9 10. CORPORATE SERVICES REPORT CS 33-04 2004 MUNICIPAL BY-ELECTIONS (WARD 2) -ADVANCE VOTING, SPECIAL VOTING LOCATIONS Approved By-law Forwarded to Council See Recommendation #10 11. CORPORATE SERVICES REPORT CS 27-04 APPOINTMENT TO ENFORCE THE PARKING BY-LAW AT 1822 WHITES ROAD, 1100 BEGLEY STREET AND 1865 KINGSTON ROAD By-law Forwarded to Council HCKEI IING Executive Committee Meeting Minutes Monday, September 13, 2004 7:30 PM Chair: Councillor Johnson 12. PROCLAMATIONS: "TERRY FOX RUN DAY"- SEPTEMBER 19, 2004 "2004 FIRE PREVENTION WEEK" - OCTOBER 3-9, 2004 "WHITE RIBBON WEEK" - OCTOBER 17-24, 2004 "CANADA'S CITIZENSHIP WEEK" - OCTOBER 18-24, 2004 "DRUG AWARENESS WEEK" - NOVEMBER 15-21, 2004 Approved See Recommendation #11 (III) I. OTHER BUSINESS Councillor McLean advised of his discussion with Stratos Solutions Inc. and of their wish to speak to Council at the September 20th Council Meeting concerning their tax recovery services. Councillor Pickles requested a status report on the conversion of the crosswalk on Valley Farm Road to an IPS system. The Director, Operations & Emergency Services advised that this project should be completed within a couple of weeks. Councillor Johnson advised that the Opening of the Women's Shelter will take place on Friday, September 17th at 11:00 am. He thanked Mayor, Members of Council and staff for their continued support of this facility. Mayor Ryan advised that Don Given, Malone Parsons made a presentation at Regional Planning Committee and will make a similar presentation at the October 4th, 2004 Management Forum Meeting concerning Urban Development Institute analysis of land supply in the GTA and Hamilton area. (IV) ADJOURNMENT The meeting adjourned at 8:05 pm. Appendix I Executive Committee Report EC 2004-14 That the Executive Committee of the City of Pickering having met on September 13, 2004, presents its fourteenth report to Council and recommends: PLANNING & DEVELOPMENT REPORT PD 24-04 CITY OF PICKERING IN ASSOCIATION WITH PINE RIDGE PARKWAY LTD. (FORMERLY 1331301 ONTARIO INC.) PART OF LOT 21, CONCESSION 1 (NORTHEAST CORNER OF PICKERING PARKWAY AND GLENANNA ROAD That Zoning By-law Amendment Application A 23/03, be APPROVED as set out in the draft by-law attached as Appendix I to Report PD 24-04, to amend the existing zoning on the subject property to permit a variety of office and commercial uses to implement the City's Official Plan Designation, submitted by the City of Pickering in association with Pine Ridge Parkway Ltd. (formerly 1331301 Ontario Inc.) on lands being Part of Lot 21, Concession 1 (1450 Pickering Parkway), in the City of Pickering. That the amending zoning by-law to implement Zoning By-law Amendment Application A 23/03, as set out in Appendix I to Report PD 24-04; be FORWARDED to City Council for enactment. PLANNING & DEVELOPMENT REPORT PD 34-04 ZONING BY-LAW AMENDMENT APPLICATION A 7/04 ANTHONY VAN DAM 1477 - 1481 ROUGEMOUNT DRIVE PART OF LOT 32, PLAN 228 That Zoning By-law Amendment Application A 7/04 submitted by Anthony Van Dam, on behalf of the owner Claire Van Dam, to amend the zoning of the subject property to an "R4" zone in order to permit the creation of two lots with minimum frontage of 15.0 metres, on lands being Part of Lot 32, Plan 228, City of Pickering, be APPROVED. That the amending zoning by-law to implement Zoning By-law Amendment Application A 7/04, as set out in Appendix I to Report PD 34-04 be FORWARDED to City Council for enactment. Appendix I Executive Committee Report EC 2004-14 PLANNING & DEVELOPMENT REPORT PD 33-04 PLACES TO GROW- BETTER CHOICES, BRIGHTER FUTURE GREATER GOLDEN HORSESHOE GROWTH PLAN DISCUSSION PAPER - SUMMER 2004 That Pickering Council RECEIVE and ENDORSE Report PD 33-04 as its comments on the proposed Growth Plan for the Greater Golden Horseshoe, prepared by the Ministry of Public Infrastructure Renewal, dated September 2004; That Pickering Council ADVISE the Ministry of Public Infrastructure Renewal that: (a) Pickering Council supports the recognition of downtown Pickering as an emerging urban centre; (b) there is a lack of rationale for designating the entire Agricultural Assembly area in Pickering as permanent open space; (c) the Province should be adopting a 50-year planning horizon for its Growth Plan for the Greater Golden Horseshoe Region; and (d) the Province needs to develop and detail the appropriate fiscal, regulatory and other tools for municipalities to facilitate plan implementation; That Pickering Council REQUEST the Province to release a comprehensive package of reforms for further consultation, which includes the planning reform initiatives, and the Greater Golden Horseshoe initiatives, such as the above Growth Plan, Transportation Strategy, 10- year Strategic Infrastructure Investment Plan, and the proposed Provincial Greenbelt Plan, prior to finalizing the growth pan; and That the City Clerk FORWARD a copy of Report PD 33-04 to the Minister of Public Infrastructure Renewal, the Minister of Municipal Affairs and Housing, the Region of Durham, and Wayne Arthurs, MPP, Pickering-Ajax- Uxbridge. Appendix I Executive Committee Report EC 2004-14 OPERATIONS & EMERGENCY SERVICES REPORT OES 25-04 TENDER NO. T-3-2004 TENDER FOR PICKERING RECREATION COMPLEX CHILLER REPLACEMENT, PICKERING CIVIC COMPLEX CHILLER CONVERSION That Report OES 25-04 regarding the Pickering Recreation Complex Chiller Replacement and Pickering Civic Complex Chiller Conversion be received; and That Tender No. T-3-2004 submitted by Harold R. Stark, Division of William Stark Group Inc. for the replacement of the Pickering Recreation Complex Chiller and the Pickering Civic Complex Chiller Conversion in the amount of $599,169.00 (G.S.T. extra) be accepted; and That the total gross project cost of $676,795.33 and a net project cost of $632,519.00 including tender amount and other project costs identified in this report be approved; and That Council authorize the Director, Corporate Services & Treasurer to finance the project as included in the approved 2004 Capital Budget as follows: a) issuance of debt not exceeding the amount of $425,000 for a period not exceeding 10 years, at a rate to be determined; b) issuance of debt not exceeding the amount of $130,000 for a period not exceeding 5 years, at a rate to be determined; c) the balance of funding for the above project in the estimated amount of $77,500 plus financing costs, be financed from 2004 current funds; d) financing and repayment charges in the amount of approximately $82,600 be included in the annual Current Budget for the City of Pickering commencing in 2005 and continuing thereafter until the loans are repaid; Appendix I Executive Committee Report EC 2004-14 e) the Director, Corporate Services & Treasurer has certified that these loans and the repayment thereof falls within the City's Debt and Financial Obligations approved Annual Repayment Limit for debt and other financial obligations for 2004 as established by the Province for municipalities in Ontario; f) the Treasurer be authorized to take any actions necessary in order to effect the foregoing; and 5. Staff at the City of Pickering be given the authority to give effect thereto. OPERATIONS & EMERGENCY SERVICES REPORT OES 24-04 SUPPLY AND DELIVERY OF ONE FIRE PUMPER VEHICLE Q-29-2004 That Report OES 24-04 regarding the supply and delivery of a Fire Pumper Vehicle, be received; and That Quotation No. Q-29-2004 submitted by Smeal Fire Apparatus for the supply and delivery of a Fire Pumper Vehicle in the amount of $378,000.00 (GST extra) be accepted; and That the total gross purchase cost of $404,460.00 and a net purchase cost of $378,000.00 be approved; and That Council authorize the Director, Corporate Services & Treasurer to finance the purchase through the issuance of debt; a) That debt financing not exceeding the amount of $378,000 for a pedod not exceeding 10 years, at a rate to be determined, be approved; and b) That financing and repayment charges in the amount of approximately $48,500 be included in the annual Current Budget for the City of Pickering commencing in 2005 and continuing thereafter until the loan is repaid; and Appendix I Executive Committee Report EC 2004-14 c) That the Director, Corporate Services & Treasurer has certified that this loan and the repayment thereof falls within the City's Debt and Financial Obligations approved Annual Repayment Limit for debt and other financial obligations for 2004 as established by the Province for municipalities in Ontario; and d) That the Treasurer be authorized to take any actions necessary in order to effect the foregoing; and That staff at the City of Pickering be given the authority to give effect thereto. CORPORATE SERVICES REPORT CS 29-04 CASH POSITION REPORT AS AT JUNE 30, 2004 That Report CS 29-04 from the Director, Corporate Services & Treasurer, concerning Cash Position Report as at June 30, 2004, be received for information. CORPORATE SERVICES REPORT CS 30-04 ONTARIO TRANSIT VEHICLE PROGRAM -2004 REQUEST FOR ALLOCATION OF FUNDS That Report CS 30-04 conceming the Ontario Transit Vehicle Program - 2004 Request for Allocation of Funds, be received for information; and That Council approve the application for Provincial subsidy funding as directed in the Ontario Transit Vehicle Program (OTVP) guidelines for 2004; and That Council approve the OTVP application for the eligible expenditures as approved in 2004, APTA Budget and the Treasurer be authorized to make any changes to the OTVP application or undertake any actions necessary in order to ensure the application process is complete; and That the appropriate officials of the City of Pickering and the Ajax Pickering Transit Authority be given authority to give effect thereto. PICK biledNG Appendix I Executive Committee Report EC 2004-14 CORPORATE SERVICES REPORT CS 28-04 2004 FINAL TAX DUE DATES FOR COMMERCIAL, INDUSTRIAL AND MULTI-RESIDENTIAL REALTY TAX CLASSES AND TAX RATES That Report CS 28-04 of the Director, Corporate Services & Treasurer, be received; and That the Director, Corporate Services & Treasurer be authorized to issue the FINAL 2004 Tax Bills for Commercial, Industrial and Multi-residential properties with due date of October 15th, 2004. That the Director, Corporate Services & Treasurer be authorized to make any changes or undertake any actions necessary, including altering the due dates, in order to ensure the tax billing process is completed and in order to comply with Provincial Regulations; and That the necessary By-law attached to this report be read three times and approved; and That the appropriate officials of the City of Pickering be given authority to give effect hereto. = CORPORATE SERVICES REPORT CS 31-04 APPEAL OF DEVELOPMENT CHARGES BY-LAW That Report CS 31-04 from the Director, Corporate Services & Treasurer, be received; and That Council approve the appointment of Mr. Brad Teichman of the law firm McCarthy, Tetrault LP to act on behalf of the City of Pickering in regards to the appeal of the City's 2004 Development Charge By-law; and That the Director, Corporate Services & Treasurer be given authority to give effect thereto and to engage the services of any other legal or consulting services required in regards to defending the City's interest in this matter. Appendix I Executive Committee Report EC 2004-14 10. CORPORATE SERVICES REPORT CS 33-04 2004 MUNICIPAL BY-ELECTIONS (WARD 2) -ADVANCE VOTING, SPECIAL VOTING LOCATIONS That Corporate Services Report CS 33-04 regarding the 2004 By-election be received; and That the draft by-law to provide advance voting on Saturday, October 30, 2004 and Wednesday, November 3, 2004, between the hours of 10:00 am and 8:00 pm and for reduced hours of voting in institutions and retirement homes on voting day be enacted; and That the appropriate officials of the City of Pickering be given authority to give effect thereto. 11. PROCLAMATIONS: "TERRY FOX RUN DAY"- SEPTEMBER 19, 2004 "2004 FIRE PREVENTION WEEK"- OCTOBER 3-9, 2004 "WHITE RIBBON WEEK" - OCTOBER 17-24, 2004 "CANADA'S CITIZENSHIP WEEK" - OCTOBER 18-24, 2004 "DRUG AWARENESS WEEK" - NOVEMBER 15-21, 2004 That Mayor Ryan be authorized to make the following proclamations: "Terry Fox Run Day"- September 19, 2004 "2004 Fire Prevention Week" - October 3 - 9, 2004 "White Ribbon Week" - October 17 - 24, 2004 "Canada's Citizenship Week" - October 18 - 24, 2004 "Drug Awareness Week" - November 15 - 21, 2004