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HomeMy WebLinkAboutCS 33-04PICKERING REPORT TO EXECUTIVE COMMITTEE Report Number: CS 33-04 Date: August 25, 2004 From: Anne Greentree Supervisor, Legislative Services Subject: 2004 Municipal By-elections (Ward 2) - Advance Voting, Special Voting Locations - File: A-2140 Recommendation: That the Clerk's Report CS 33-04 regarding the 2004 By-election be received; and That the draft by-law to provide advance voting on Saturday, October 30, 2004 and Wednesday, November 3, 2004, between the hours of 10:00 a.m. and 8:00 p.m., and for reduced hours of voting in institutions and retirement homes on voting day be enacted. That the appropriate officials of the City of Pickering be given authority to give effect thereto. Executive Summary: In accordance with Sections 43(1) and 46(3) the Municipal Elections Act, 1996, a by-law is being recommended to provide for advance voting to be held on Saturday, October 30, 2004 and Wednesday, November 3, 2004, at the Civic Complex between the hours of 10:00 a.m. and 8:00 p.m., and to provide for voting at Bay Ridges Long-Term Care on Voting Day between the hours of 10:00 am and 12:00 noon. Financial Implications: 1. N/A 2. Staffing costs for each advance voting day is approximately $1025. Report CS 33-04 Subject: 2004 By-Elections Date: August 31, 2004 Page 2 Background: Advance Votinq Section 43(1) of the Municipal Elections Act, 1996, requires the City to pass a by-law, at least 30 days before voting day, establishing one or more dates for advance voting and the hours during which voting places shall be open on the advance voting date(s). In previous years, the City of Pickering has provided two advance voting dates, the Wednesday and Saturday immediately before Voting Day. The Civic Complex has traditionally been used as the location for advance voting because of its immediate proximity to the Pickering Town Centre, the Recreation Complex and the Library. As well, the Civic Complex has sufficient parking and is on the public transit route. The combination of two advance voting days, 10 hours of voting, and the Civic Complex has proven successful. We recommend, therefore, that the City enact a by-law to provide for advance voting on Wednesday, October 30, 2004 and Saturday, November 3, 2004 between the hours of 10:00 a.m. and 8:00 p.m., and that the Civic Complex be used as the advance voting location. Special Votinq Locations The Municipal Elections Act, 1996, provides that voting must be provided on the premises for institutions with 20 or more beds occupied by persons who are disabled, chronically ill or infirm and for retirement homes in which 50 or more beds are occupied. We refer to these locations as "special voting locations". Council may pass a by-law providing for reduced hours of voting for these special voting locations. The only institution qualifying as a special voting location in Ward 2 is Bay Ridges Long- Term Care. Voting hours at Bay Ridges Long-Term Care have been established based on number of potential electors and the hours of voting for this facitility in our 2003 Municipal Elections. It is recommended that election officials assigned to these special voting locations conduct the vote during the specified hours. Voting will be conducted with both roving vote and stationary voting processes. After the close of vote, the Election Officials working at the special voting location will immediately proceed to the specified regular voting location. The ballots will then be removed from the special voting location ballot box and deposited through the vote tabulator into the ballot box for that voting subdivision. The election results of the special voting locations will be included with the results of the voting subdivision in which the institution is located. Report CS 33-04 Subject: 2004 By-Elections Date: August 31, 2004 Page 3 The recommended voting hours for Pickering's special voting location are as follows: Voting Place Hours of Voting Bay Ridges Long-Term Care 10:00 a.m.- 12:00 noon 900 Sandy Beach Road Pickering Attachments: 1. Draft By-law Prepared By: Supervisor, Legislative Services Approved By: Director, Corporate Services & Treasurer BT:cag Attachments Recommended for the consideration of ~ Pickering City C~~,~ ' Thomas O. Oy~'ef Ad~inistr~ffi.,~,cer CORPORA--iON OF 7HE C?¥ OF ?!Ci<ER~N¢ SY-LAW NO. /04 Being a by-law to provide for reauced hours of voting in institutions and retirement homes on Voting Day and for advance votes to be held prior to the 2004 By-election Voting Day. WHEREAS Section 43(1) of the Municipal Elections Act, 1996 provides that a municipal council shall pass a by-law establishing one or more dates for an advance vote, and the hours during which voting places shall be open on that date or dates; AND WHEREAS Section 46(3) of the Municipal Elections Act, 1996, S.O. 1996, provides that a municipal council may pass a by-law with respect to reduced voting hours in voting places in retirement homes or those institutions as defined in Section 45(7) of the said Act, where the voting place is only for the use of the residents; NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOLLOWS: An advance vote shall be held on Saturday, October 30, 2004 between the hours of 10:00 a.m. and 8:00 p.m. at the Picketing Civic Complex, One The Esplanade, Pickering. A second advance vote shall be held on Wednesday, November 3, 2004 between the hours of 10:00 a.m. and 8:00 p.m. at the Pickering Civic Complex, One The Esplanade, Pickering. 3. That the voting places listed below shall be open during the hours specified: Voting Place Hours of Voting Bay Ridges Long-Term Care 10:00 a.m.- 12:00 noon 900 Sandy Beach Road Picketing BY-LAW read a first, second and third time and finally passed this 20th day of September, 2004. David Ryan, Mayor Bruce Taylor, Clerk