HomeMy WebLinkAboutCS 33-04PICKERING
REPORT TO
EXECUTIVE COMMITTEE
Report Number: CS 33-04
Date: August 25, 2004
From:
Anne Greentree
Supervisor, Legislative Services
Subject:
2004 Municipal By-elections (Ward 2)
- Advance Voting, Special Voting Locations
- File: A-2140
Recommendation:
That the Clerk's Report CS 33-04 regarding the 2004 By-election be received;
and
That the draft by-law to provide advance voting on Saturday, October 30, 2004
and Wednesday, November 3, 2004, between the hours of 10:00 a.m. and 8:00
p.m., and for reduced hours of voting in institutions and retirement homes on
voting day be enacted.
That the appropriate officials of the City of Pickering be given authority to give
effect thereto.
Executive Summary: In accordance with Sections 43(1) and 46(3) the Municipal
Elections Act, 1996, a by-law is being recommended to provide for advance voting to be
held on Saturday, October 30, 2004 and Wednesday, November 3, 2004, at the Civic
Complex between the hours of 10:00 a.m. and 8:00 p.m., and to provide for voting at
Bay Ridges Long-Term Care on Voting Day between the hours of 10:00 am and 12:00
noon.
Financial Implications:
1. N/A
2. Staffing costs for each advance voting day is approximately $1025.
Report CS 33-04
Subject: 2004 By-Elections
Date: August 31, 2004
Page 2
Background:
Advance Votinq
Section 43(1) of the Municipal Elections Act, 1996, requires the City to pass a by-law, at
least 30 days before voting day, establishing one or more dates for advance voting and
the hours during which voting places shall be open on the advance voting date(s).
In previous years, the City of Pickering has provided two advance voting dates, the
Wednesday and Saturday immediately before Voting Day. The Civic Complex has
traditionally been used as the location for advance voting because of its immediate
proximity to the Pickering Town Centre, the Recreation Complex and the Library. As
well, the Civic Complex has sufficient parking and is on the public transit route. The
combination of two advance voting days, 10 hours of voting, and the Civic Complex has
proven successful. We recommend, therefore, that the City enact a by-law to provide
for advance voting on Wednesday, October 30, 2004 and Saturday, November 3, 2004
between the hours of 10:00 a.m. and 8:00 p.m., and that the Civic Complex be used as
the advance voting location.
Special Votinq Locations
The Municipal Elections Act, 1996, provides that voting must be provided on the
premises for institutions with 20 or more beds occupied by persons who are disabled,
chronically ill or infirm and for retirement homes in which 50 or more beds are occupied.
We refer to these locations as "special voting locations". Council may pass a by-law
providing for reduced hours of voting for these special voting locations.
The only institution qualifying as a special voting location in Ward 2 is Bay Ridges Long-
Term Care. Voting hours at Bay Ridges Long-Term Care have been established based
on number of potential electors and the hours of voting for this facitility in our 2003
Municipal Elections.
It is recommended that election officials assigned to these special voting locations
conduct the vote during the specified hours. Voting will be conducted with both roving
vote and stationary voting processes. After the close of vote, the Election Officials
working at the special voting location will immediately proceed to the specified regular
voting location. The ballots will then be removed from the special voting location ballot
box and deposited through the vote tabulator into the ballot box for that voting
subdivision.
The election results of the special voting locations will be included with the results of the
voting subdivision in which the institution is located.
Report CS 33-04
Subject: 2004 By-Elections
Date: August 31, 2004
Page 3
The recommended voting hours for Pickering's special voting location are as follows:
Voting Place Hours of Voting
Bay Ridges Long-Term Care 10:00 a.m.- 12:00 noon
900 Sandy Beach Road
Pickering
Attachments:
1. Draft By-law
Prepared By:
Supervisor, Legislative Services
Approved By:
Director, Corporate Services & Treasurer
BT:cag
Attachments
Recommended for the consideration of ~
Pickering City C~~,~ '
Thomas O. Oy~'ef Ad~inistr~ffi.,~,cer
CORPORA--iON OF 7HE C?¥ OF ?!Ci<ER~N¢
SY-LAW NO. /04
Being a by-law to provide for reauced hours
of voting in institutions and retirement homes
on Voting Day and for advance votes to be
held prior to the 2004 By-election Voting Day.
WHEREAS Section 43(1) of the Municipal Elections Act, 1996 provides that a municipal
council shall pass a by-law establishing one or more dates for an advance vote, and the
hours during which voting places shall be open on that date or dates;
AND WHEREAS Section 46(3) of the Municipal Elections Act, 1996, S.O. 1996,
provides that a municipal council may pass a by-law with respect to reduced voting
hours in voting places in retirement homes or those institutions as defined in Section
45(7) of the said Act, where the voting place is only for the use of the residents;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF
PICKERING HEREBY ENACTS AS FOLLOWS:
An advance vote shall be held on Saturday, October 30, 2004 between the hours
of 10:00 a.m. and 8:00 p.m. at the Picketing Civic Complex, One The Esplanade,
Pickering.
A second advance vote shall be held on Wednesday, November 3, 2004
between the hours of 10:00 a.m. and 8:00 p.m. at the Pickering Civic Complex,
One The Esplanade, Pickering.
3. That the voting places listed below shall be open during the hours specified:
Voting Place Hours of Voting
Bay Ridges Long-Term Care 10:00 a.m.- 12:00 noon
900 Sandy Beach Road
Picketing
BY-LAW read a first, second and third time and finally passed this 20th day of
September, 2004.
David Ryan, Mayor
Bruce Taylor, Clerk