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Home My WebLink AboutJune 14, 2004Executive Committee Meeting Minutes Monday, June 14, 2004 7:30 PM Chair: Councillor Holland PRESENT: Mayor Dave Ryan COUNCILLORS: M. Holland R. Johnson B. McLean D. Pickles ALSO PRESENT: T. J. Quinn - Chief Administrative Officer E. Buntsma - Director, Operations & Emergency Services N. Carroll - Director, Planning & Development G. Paterson - Director, Corporate Services & Treasurer B. Taylor - City Clerk ABSENT: Councillor Ashe - Personal Business Councillor Brenner - City Business (I) ADOPTION OF MINUTES Meeting of May 25, 2004 (11) 1. MATTERS FOR CONSIDERATION OPERATIONS & EMERGENCY SERVICES REPORT OES 41-03 NO PARKING BY-LAW AMENDMENT TO BY-LAW 2359/87 WALNUT LANE Tabled at the Executive Committee Meeting of January 26, 2004 Not lifted from table at this Meetinq -1- Executive Committee Meeting Minutes Monday, June 14, 2004 7:30 PM Chair: Councillor Holland OPERATIONS & EMERGENCY SERVICES REPORT OES 17-04 TENDER NO. T 1-2004 TENDER FOR PLAYGROUND CONSTRUCTION REQUEST FOR PROPOSAL RFP 1-2004, PLAYGROUND EQUIPMENT Approved See Recommendation #1 OPERATIONS & EMERGENCY SERVICES REPORT OES 18-04 MUSEUM PROGRAM CENTRE Approved See Recommendation #2 CORPORATE SERVICES REPORT CS 18-04 2004~2005 PROPERTY AND LIABILITY INSURANCE PROGRAM Approved See Recommendation #3 CORPORATE SERVICES REPORT CS 13-04 MUNICIPAL PERFORMANCE MEASUREMENT PROGRAM PROVINCIALLY MANDATED PUBLIC REPORTING OF PERFORMANCE MEASURES Approved See Recommendation #4 CORPORATE SERVICES REPORT CS 15-04 DEVELOPMENT CHARGES RESERVE FUND -STATEMENT OF THE TREASURER FOR 2003 Approved See Recommendation #5 -2- Executive Committee Meeting Minutes Monday, June 14, 2004 7:30 PM Chair: Councillor Holland CORPORATE SERVICES REPORT CS 17-04 SECTION 357/358/354 OF THE MUNICIPAL ACT -ADJUSTMENT TO TAXES Approved See Recommendation #6 CORPORATE SERVICES REPORT CS 19-04 RESPONSIBLE PET OWNERSHIP ORGRAM -PAW JOINT ANIMAL SERVICES COMMITTEE Approved See Recommendation #7 HUMAN RESOURCES REPORT HR 01-04 BENEFITS CONSULTING SERVICES MOSEY & MOSEY BENEFITS CONSULTANTS Approved See Recommendation #8 10. CLERK'S REPORT CL 22-04 APPOINTMENT TO ENFORCE THE PARKING BY-LAW AT 1915 DENMAR ROAD By-law Forwarded to Council For Approval (111) ADJOURNMENT The meeting adjourned at 7:50 pm. -3- Appendix I Executive Committee Report EC 2004-11 That the Executive Committee of the City of Pickering having met on June 14, 2004, presents its eleventh report to Council and recommends: OPERATIONS & EMERGENCY SERVICES REPORT OES 17-04 TENDER NO. T 1-2004 TENDER FOR PLAYGROUND CONSTRUCTION REQUEST FOR PROPOSAL RFP 1-2004, PLAYGROUND EQUIPMENT 1. That Report OES 17-04 regarding playground construction and playground equipment, be received; and That Tender No. T 1-2004 submitted by Serve Construction Limited for park and playground construction, in the amount of $63,459.25 (7% G.S.T. extra), be accepted; and That Request for Proposal RFP 1-2004 submitted by Recreation Playsystems (a division of RTS Plastics Inc.) for the supply and installation of playground equipment in various parks in the amount of $97,387.61 (7% G.S.T. extra), be accepted; and That the total project cost of $250,000.00 (construction $63,459.25, play equipment $97,387.61, safety surfacing $23,000.00, other project costs $65,000.00 and contingency $1,153.14) which includes the above tendered amount and RFP amount as identified in this report be approved; and 5. That staff at the City of Pickering be given the authority to give effect thereto. OPERATIONS & EMERGENCY SERVICES REPORT OES 18-04 MUSEUM PROGRAM CENTRE That Report OES 18-04 regarding the Museum Program Centre, be received; and That Council formally requests that the Ministry of Transportation make arrangements for the donation of the farmhouse at No. 3810 Balsam Road, Part Lot 5, Concession 6 to the Pickering Museum Village; and -4- Appendix I Executive Committee Report EC 2004-11 That Council request that the Ministry consider a financial contribution in support of the City of Pickering undertaking the relocation and preservation of this heritage structure; and That staff be authorized to enter into an appropriate acquisition agreement respecting the building; and That the appropriate officials of the City of Pickering be given the authority to give effect thereto. CORPORATE SERVICES REPORT CS 18-04 2004/2005 PROPERTY AND LIABILITY INSURANCE PROGRAM That Report CS 18-04 of the Director, Corporate Services & Treasurer concerning 2004/2005 Property and Liability Insurance Program, be received; and That the City of Pickering renew effective June 15, 2004, its property, liability and other coverages through the Frank Cowan Company for the period July 1, 2004 to July 1, 2005 inclusive on terms and conditions acceptable to the Director, Corporate Services & Treasurer; and That the Director, Corporate Services & Treasurer, as part of the Risk Management Program, be authorized to continue the Reimbursable Deductible Program through the Insurance Adjuster and the Frank Cowan Company and further, that the Director be authorized to settle any claims including any adjusting and legal fees within the total deductible limit where it is in the City's interest to do so; and That the Director, Corporate Services & Treasurer be authorized to purchase additional insurance, make changes to deductibles and existing coverages, and alter terms and conditions as becomes desirable or necessary in order to protect the assets of the City and it's elected officials and staff; and That the appropriate officials of the City of Pickering be given authority to give effect thereto. -5- Appendix I Executive Committee Report EC 2004-11 CORPORATE SERVICES REPORT CS 13-04 MUNICIPAL PERFORMANCE MEASUREMENT PROGRAM PROVINCIALLY MANDATED PUBLIC REPORTING OF PERFORMANCE MEASURES That Report CS 13-04 from the Director, Corporate Services & Treasurer, concerning Municipal Performance Measurement Program - Provincially Mandated Public Reporting of Performance Measures, be received for information. CORPORATE SERVICES REPORT CS 15-04 DEVELOPMENT CHARGES RESERVE FUND -STATEMENT OF THE TREASURER FOR 2003 That Report CS 15-04 of the Director, Corporate Services & Treasurer respecting the Development Charges Reserve Fund (G/L 4227 and 4229) be received by Council for information. CORPORATE SERVICES REPORT CS 17-04 SECTION 357/358/354 OF THE MUNICIPAL ACT -ADJUSTMENT TO TAXES That Report CS 17-04 of the Director, Corporate Services & Treasurer, concerning Section 357/358/354 of the Municipal Act - Adjustment to Taxes, be received; and That the write-offs of taxes as provided under Section 357/358/354 of the Municipal Act, 2001 be approved; and The appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. -6- Appendix I Executive Committee Report EC 2004-11 CORPORATE SERVICES REPORT CS 19-04 RESPONSIBLE PET OWNERSHIP ORGRAM -PAW JOINT ANIMAL SERVICES COMMITTEE 1. That Report CS 19-04 regarding the Responsible Pet Ownership Program proposed by the PAW Joint Animal Services Committee, be received; and 2. That the Council of the City of Pickering hereby endorses the Responsible Pet Ownership Program and other promotional initiatives as set out in the PAW Animal Services Business Plan dated Ma7, 2004. HUMAN RESOURCES REPORT HR 01-04 BENEFITS CONSULTING SERVICES MOSEY & MOSEY BENEFITS CONSULTANTS That Report HR 01-04 be received by Council and that the revised fee structure proposed by Mosey & Mosey Benefits Consultants, be approved. -7-