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HomeMy WebLinkAboutCS 12-04 REPORT TO EXECUTIVE COMMITTEE Report Number: CS 12-04 Date: May 07, 2004 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: Cash Position Report as at March 31,2004 Recommendation: It is recommended that Report CS 12-04 from the Director, Treasurer be received for information. Corporate Services & Executive Summary: The attached schedules provide the City of Pickering's cash position, continuity of taxes receivable, outstanding investments, development charges collected and other development contribution information for the three months ended March 31,2004. Financial Implications: The cash position of the Corporation for three months ended March 31, 2004 was a net increase in cash of $938,181 to $5,255,075. Sources of Funds totalled $44,784,108 and Use of Funds totalled $43,845,927. Background: The discussion below describes the purpose and the information contained in each of the attached schedules. Statement of Cash Position: Attachment 1 reflects the sources and uses of funds for the first quarter of 2004. Subcategories have been identified to highlight those cash transactions that are significant in nature or large dollar value transactions for the City of Pickering. Continuity of Taxes Receivable: Attachment 2 summarizes the tax related transactions from January 1 to March 31, 2004 and provides the outstanding taxes receivable as at March 31, 2004. This balance represents all three levels of taxes billed, such as City, Region and School Boards. Outstandinq Investments: Attachment 3 reflects the short-term and long-term investments for both the Current Fund and the Reserve Funds outstanding as at March 31,2004. Report CS 12-04 Subject: Cash Position Report as at March 31,2004 Date: May 7, 2004 Page 2 Development Charges Collected: Attachment 4 indicates the total development charges for the City, Region and School Boards, as the City is responsible for collecting development charges on behalf of all levels of government. The total amount collected of $282,899 agrees with the balance indicated under Sources of Funds on Attachment 1. However the remittance of development charges to the Region and School Boards indicated under the Use of Funds is different than the total collected on Attachment 4. This variance is a result of timing differences because payments to the Region and School Boards are due 25 days following the month collected. Other Development Contributions: Attachment 5 is provided to show other significant development contributions that have been received. Attachments: 2. 3. 4. 5. 6. 7. 8. Statement of Cash Position Continuity of Taxes Receivable Outstanding Investments Statement of Development Charges Collected Other Development Contributions City Portion of Development Charges Collected 2002-2004 Building Permits Issued 2000-2003 City Portion of Development Charges Collected 1991-2003 Prepared By: Approved / Endorsed By: Avril Pa~n ,e/ / Audit Analyst Gillis A. Paterson Director, Corporate Services & Treasurer Attachments Copy: Chief Administrative Officer Recommended for the consideration of Pickering Cib/Council Tf~(::;~ma~'J. Q"uinn, (:::~ief Adm~ ATTACHMENT# ~ TOREPORT# c~.!.~-o~ City of Pickering Cash Position Statement for three months ending March 31, 2004 Sources of Funds: Accounts Receivable collected $ 496,812 Development charges collected 282,899 Operating 4,888,170 Grants-in-lieu: Federal 320,514 Provincial 396,374 Ontario enterprises 3,194,906 Municipal enterprises 718,943 Linear Properties 104,105 Federal specific grants 5,561 Ontario specific grants 69,228 Interest Income 142,910 Sale of land Tax payments received 34,163,686 POA Revenue Total $ 44,784,108 Use of Funds: Operating and Capital Expenditures $ 11,715,610 Payroll 6,620,186 Region Levy 14,594,568 Regional portion of Dev. Charges 513,184 School Board Levies 9,572,689 School Board portion of Dev. Charges 67,091 APTA Funding 762,600 Total $ 43,845,927 Net Cash Increase (Decrease) $ 938,181 FINANCIAL POSITION Bank Balance Net Cash Bank Balance Jan. 1, 2004 Provided {Used) Mar. 31, 2004 Current Fund $ 4,316,894 $ 938,181 $ 5,255,075 TOTAL $ 4,316,894 $ 938,181 $ 5,255,075 Note: Includes City, Region and School Boards Cash Position first quarter 2004.xlsNET CHANGES ATTACHHENT# ,~ TOREPOR,T#~/~- o o ~000000 ~000000 ~0~0 ~0~0~ 0000000 ~0 8i 0000000 0000000 0000000 0000000 0000000 0000000 000~000 000~00 000~00 ~00~00 ~000~0 ~0~00~ 0000000 ~00~ ~g=zzoo 0 t-- e- ^'I-TACHMENT #~'TO REPORT #,, ~¢~' I~ - o~ I- Z ATTACHHENT #._~. TO R ~7?ORT # ~ /,fi_ o ~, City of Pickering Other Development Contributions For three months ending March 31, 2004 CONTRIBUTIONS: Cash - In - Lieu of Parkland TOTAL CASH-IN-LIEU OF PARKLAND $11,200 $11,200 Cash Position first quarter 2004Other Dev. Contrbtns I ATTACHMENT #~ TO REPORT ^TTACHMENT # 7 . TO REPORT#~$ f,~-~J