HomeMy WebLinkAboutCS 04-04
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REPORT TO
COUNCIL
Report Number: CS 04-04
Date: April 14, 2004
From:
Gillis A. Paterson
Director, Corporate Services & Treasurer
Subject:
Statement of the Treasurer Respecting 2003 Remuneration and
Expenses of Members of Council and Council Appointees to Boards,
Agencies and Other Bodies
Recommendation:
1.
It is recommended that Council receive for information the Statement of the
Treasurer respecting Remuneration and Expenses of Members of Council and
Council Appointees for the year 2003.
Executive Summary: Section 284(1) of the Municipal Act 2001 states in part that
the Treasurer of every municipality shall, in each year, submit to the Council of the
municipality, an itemized statement of the remuneration and expenses paid to each
Member of Council. The statement must also include remuneration and expenses paid
to any other person who has been appointed by Council to serve as a member of any
body.
Financial Implications:
None
Background: Over the last few years this report has evolved to include various
categories of expenditures that have been interpreted to be required under the new
Municipal Act and/or financial reporting requirements of the Province of Ontario or
professional accounting bodies. While the old Act was rather vague, the new one
clarifies some aspects but still leaves others open to interpretation. In the interests of
Council wanting to provide clear and transparent reporting of these expenses as
required under the Act, I have discussed the relevant section of the Act with several
Treasurers in Durham, reviewed the report presented to Durham Region Council and
consulted with representatives of the Ministry of Municipal Affairs. As a result changes
have been incorporated in this year's report.
The reference in the Act to "...expenses paid...to ..." has been interpretated to also
include expenses paid on behalf of a Member of Councilor appointee. For example,
assume two Councillors incur the same registration expense to attend the same
conference. One puts in on his charge card and seeks reimbursement from the City
Report CS 04-04
Date: April 14, 2004
021
Subject: Statement of the Treasurer Respecting 2003 Remuneration
and Expenses of Members of Council and Council Appointees
to Boards, Agencies and Other Boards
Page 2
while the other has the City billed directly. There should be no difference in the
reporting treatment due to the method of payment and this interpretation will
accomplish that. It also complies with what I believe is the intent of the legislation. The
report excludes expenditures that are corporate in nature, for example school awards,
promotional items and photography, and that are not directly associated with any
individual Councillor. Council receptions, Committee meeting expenses and City Hall
administration and overhead expenses are also excluded.
Payments made by Veridian Corporation to Pickering Council appointees to the Board
have been included. This comes about as a result of a review of the Act and enquiries
made to Veridian and its legal counsel. While the Act refers to expenses paid, it is
silent as to paid by whom. Furthermore, the Act also stipulates that any body to whom
a Council appointment is made must provide the municipality with a statement of
remuneration and expenses paid for the year. This has been interpreted to mean that
this information must be included in the Treasurer's report to Council. It is my
understanding the Treasurers of Ajax and Clarington are also including this information
in their reports to their respective Councils.
Several other bodies to which Council makes appointments have also been included as
an "other body" as required under the Act. However, the many community committees
and groups that Councillors are appointed to have been excluded as, to the best of my
knowledge, no remuneration or expenses are paid.
The Remuneration and expenses of City of Pickering Regional Councillors are paid and
reported separately by the Region of Durham.
Attachments:
1. Remuneration and Expenses of Members of Council
2. Detailed Breakdown of 2003 Expenses
3. Remuneration and Expenses of Council Appointees
4. Remuneration and Expenses Paid by Veridian Corporation to Council Appointees
Report CS 04-04
Date: April 14, 2004
022'
Subject: Statement of the Treasurer Respecting 2003
Remuneration and Expense Payments to Members of
Council and Council Appointees
Page 2
Prepared By:
Approved I Endorsed By:
~.e
Avril Pay
Audit Analyst
- -------f ~ ~ ~ ~
Gillis A. Paterson
Director, Corporate Services & Treasurer
GAP:ap
Attachment
Copy: Chief Administrative Officer
Recommended for the consideration of
Pickering City Council
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STATEMENT OF TREASURER
MEMBERS OF CITY COUNCIL
2003 REMUNERATION AND EXPENSES
Remuneration (1) Per Diems (2) Benefits (3) Severance Expenses (4) Travel
($) ($) ($) ($) ($) ($)
Mayor
W. Arthurs (Jan - Nov/03) 46,000 3,600 10,109 105,000 4,689 12,280
D. Ryan 3,942 - 577 - 91 1,246
49,942 3,600 10,686 105,000 4,780 13,526
Councillors
K. Ashe (Dec/03) 1 ,454 - 103 - 437 605
M. Brenner 25,000 2,000 7,294 - 8,491 7,260
M. Holland 25,000 3,000 7,362 - 19,468 7,260
R. Johnson 25,000 2,000 7,293 - 19,484 7,260
B. Mclean 25,000 2,750 7,339 - 6,971 7,260
D. Pickles 25,000 2,750 7,345 - 13,430 7,260
D. Ryan (Jan - Nov/03) 23,077 2,000 4,493 - 1,113 6,655
149,531 14,500 41 ,229 - 69,393 43,560
NOTES TO MEMBERS OF CITY COUNCIL:
(1) Authority:
By-law 5999/02
Municipal Act, 2001 Section 283
Includes one third portion deemed tax free under Council Report Cl 30-03
Excludes amounts paid to City of Pickering Regional Councillors by the Region of Durham.
separately by the Region.
Such amounts are reported
(2) Per diem payments to Members of Council are for attendance at special meetings throughout the year.
(3) Benefits include RRSP contributions in lieu of a pension plan, health and dental coverage, CPP and EHT costs
(4) See detailed breakdown of expenses on Attachment 2
Grand
Total
($)
181,678
5,856
187,534
2,599
50,044
62,090
61,037
49,320
55,785
37,338
318,213
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STATEMENT OF TREASURER
MEMBERS OF CITY COUNCIL
DETAILED BREAKDOWN OF 2003 EXPENSES
Newsletter! Meals Outside Office Phones! Total
Conferences Postaae Recpt/Prom Aaencies Supplies Internet Expenses
($) ($) ($) ($) ($) ($) ($)
Mayor
W. Arthurs (Jan - Nov/03) 1,723 - 2,268 - 44 653 4,689
D. Ryan - - - - - 91 91
1,723 - 2,268 - 44 745 4,780
Councillors
K. Ashe (Dec/03) - - - - 55 382 437
M. Brenner - 3,099 668 - - 4,724 8,491
M. Holland 1,545 6,699 2,209 4,800 55 4,159 19,468
R. Johnson 1,027 3,480 3,255 4,800 433 6,489 19,484
B. McLean 1,067 1,032 734 650 421 3,066 6,971
D. Pickles 946 4,575 722 4,400 - 2,787 13,430
D. Ryan (Jan - Nov/03) - - 212 - - 902 1,113
4,586 18,885 7,799 14,650 965 22,509 69,393
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ATTACHMENT #~, TO REPOR r #t.~~ß ¥ "0 i
STATEMENT OF TREASURER
COUNCIL APPOINTEES
2003 REMUNERATION AND EXPENSES
Remuneration
$
Expenses (8)
$
Total
$
Committee of Adjustment (1)
K. Ashe (Jan-Oct/03)
C. Young
T. Mohr
M. Billinger (9)
E. Newton (9)
C. Braney (7)
B. Utton (7)
D. Johnson (7)
960
880
1,120
1,120
960
67
163
41
850
27
1,027
1,043
1,161
1,970
987
5.040
1.148
6.188
Fenceviewers/Property
Standards Committee (2, 4)
D. Mohr
B. Young
A. Burtney (9)
M. O'Connor (9)
P. Scott (9)
G. Fernandes (9)
R. Fleming (7)
40
40
40
40
80
80
Livestock Valuers (3)
J. Laider
A. Singh (7)
S. Wideman (9)
898
898
540
540
1 .438
1 .438
APTA Board of Directors (5)
W. Arthurs
M. Brenner (9)
D. Pickles (9)
D. Ryan (7)
fl'i>'C.
U~...V
Remuneration
$
Expenses (8)
$
Total
$
Pickering Public Library Board (6)
M. Holland
D. Pickles
D. Ryan
Wm. Boyes
H. Guscott
J. Foster (left Nov./01)
K. Rathee (Jan./02) (9)
S. Steele
S. Trepanier
K. Ashe (7)
D. McLean (7)
K. Cummings (7)
J. Duncan (7)
P. Iwrin (7)
J. Lucas (7)
P. Savel (7)
H. Van Leeuwen (9)
80
80
153
153
233
233
NOTES TO COUNCIL APPOINTEES:
All payments are authorized under Council's adoption of the 2003 Current Budget.
(1 ) Authority: By-law 5242/98
Municipal Act, 2001 Section 283
(2) Authority: By-law C-1
Municipal Act, 2001 Section 283
(3) Authority: By-law 6211/03
Municipal Act, 2001 Section 283
(4) Authority: By-law C-1
Building Code Act Section 15.6
(5) Authority: By-law 5873/01
Municipal Act, 2001 Section 283
(6) Authority: By-law 5784/00
Municipal Act, 2001 Section 283
(7)
(8)
Council appointees for new term commencing December 1, 2003
Expenses include conferences, travel and meeting expenses
(9)
Continuing member
027
ATTACH M ENT # L TO REPORT # ~ Y '0 i
STATEMENT OF TREASURER
COUNCIL APPOINTEES
VERIDIAN CORPORATION BOARD OF DIRECTORS
2003 REMUNERATION AND EXPENSES
Remuneration Expenses (4) Total
$ $ $
Veridian Corporation (1,2)
Board of Directors (3)
W. Arthurs 7,833 7,833
M. Brenner (5) 2,125 2,125
R.Johnson 9,958 293 10,251
J. Mason 12,517 4,409 16,926
J. Randolph 9,808 9,808
R.Sutton 9,958 3,505 13,463
52.199 8.207 60.406
NOTES TO VERIDIAN CORPORA TON BOARD OF DIRECTORS:
(1) The above information was provided by the Vice President, Corporate Affairs,
Veridian Corporation.
(2) Remuneration and expenses are paid by Veridian Corporation as may be
established by the Board of Directors. The term of office for the Board follows the
calendar year therefore, the above expenses are for 12 months ending December
31,2003.
(3) Appointed by Council under City of Pickering By-law 5784/00
(4) Expenses include conferences, meals and mileage
(5) City's Interim Mayor upon W. Arthurs resignation