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Home My WebLink AboutApril 13, 2004 ~ Executive Committee Meeting Minutes Tuesday, April 13, 2004 7:30 PM Chair: Councillor Holland PRESENT: Mayor Dave Ryan COUNCILLORS: K. Ashe M. Brenner M. Holland R. Johnson B. McLean D. Pickles ALSO PRESENT: T. J. Quinn - Chief Administrative Officer E. Buntsma - Director, Operations & Emergency Services N. Carroll - Director, Planning & Development G. Paterson - Director, Corporate Services & Treasurer A. Greentree - Deputy Clerk D. Kearns - Committee Coordinator ADOPTION OF MINUTES Meeting of March 22, 2004 II MATTERS FOR CONSIDERATION 1. PLANNING & DEVELOPMENT REPORT PO 18-04 CITY INITIATED APPLICATIONS TO AMEND THE PICKERING OFFICIAL PLAN OPA 02-03/P AND ZONING BY-LAW AMENDMENT APPLICATION A 19/02 TO PEMIT ACCESSORY DWELLING UNITS IN EXISTING DWELLING UNITS Approved See Recommendation #1 - 1 - Executive Comm ittee Meeting Minutes Tuesday, April 13, 2004 7:30 PM Chair: Councillor Holland 1. Don Bates, 1625 McBrady Cres., advised that he was in attendance at the Statutory Public Information Meeting concerning this item and signed the sign-in sheet. He was of the opinion that particular notice would have been sent to those who signed this sheet. He further stated that he was pleased to hear that notice would be mailed out on any upcoming meetings with respect to this item. 2. PLANNING & DEVELOPMENT REPORT PO 16-04 ZONING BY-LAW AMENDMENT APPLICATION A 25/03 2050 DIXIE ROAD SOUTHPART OF LOT 25 CONCESSION 2 Approved See Recommendation #2 By-law Forwarded to Council for Approval 3. CORPORATE SERVICES REPORT CS 05-04 CONFIRMATION OF COMPREHENSIVE CRIME INSURANCE FOR 2004 Approved See Recommendation #3 4. CORPORATE SERVICES REPORT CS 07-04 CASH POSITION REPORT AS AT DECEMBER 31.2003 Approved See Recommendation #4 5. OPERATIONS & EMERGENCY SERVICES REPORT OES 13-04 QUOTATION NO. Q-18-2003 QUOTATION FOR FIRE ALARM SYSTEMS UPGRADE PICKERING RECREATION COMPLEX Approved See Recommendation #5 -2- 4. Executive Committee Meeting Minutes Tuesday, April 13, 2004 7:30 PM Chair: Councillor Holland 6. CLERK'S REPORT CL 19-04 TRANSFER OF RESIDENTIAL WASTE COLLECTION RESPONSIBILITIES TO THE REGION OF DURHAM Approved See Recommendation #6 7. CLERK'S REPORT CL 18-04 APPOINTMENTS TO ENFORCE THE PARKING BY-LAW By-law Forwarded to Council for Approval 8. ELECTION OF THE CHAIR OF THE REGIONAL MUNICIPALITY OF DURHAM Lost III OTHER BUSINESS 1. Councillor Johnson spoke briefly on waste diversion. He commented on the attempt to move the Provincial and Federal Environmental Assessment Process esthrough at the same time. He further stated that each municipality should be responsible for their own waste and should promote reduction of waste. 2. Mayor Ryan congratulated Royal Canadian Legion, Branch 606 on the success of their 1st Annual Easter Parade. 3. Councillor Holland advised that the Police Services Board have empowered the Chief of Police to offer a $10,000 reward for assistance in solving the hate crime which took place at the Islamic Centre in Cherrywood if he deems it will help with the investigation. Councillor Hofland advised that various municipalities are considering testing taxi cab drivers and he requested a report from the Clerk on the feasibility of such testing - 3- ~ Executive Comm ittee Meeting Minutes Tuesday, April 13, 2004 7:30 PM Chair: Councillor Holland 5. Councillor Holland advised of his attendance at the Power Squadron Event to recognize the search and rescue by the Auxiliary PARA Members which took place on September 26, 2003. 6. The following matters were discussed prior to the regular meeting: a. Councillor McLean provided the Chief Administrative Officer with a petition against a sidewalk on Goldenridge Dr. b. Mayor Ryan advised that beginning April 19, 2004, an Invocation will be recited at the beginning of each meeting. c. Councillor Holland advised that he received a call and attended a meeting concerning the garbage and drainage at the Robin Hood Inn and informed the concerned residents that the Ward 3 Councillors are aware of the situation and confirmed that staff were dealing with this matter. d. The Deputy Clerk distributed correspondence from the Region of Durham advertising a workshop on implementing the new Regional No Smoking By- law. IV ADJOURNMENT The meeting adjourned at 7:54 pm. -4- Appendix I Executive Committee Report EC 2004-06 That the Executive Committee of the City of Pickering having met on April 13, 2004, presents its sixth report to Council and recommends: 1. PLANNING & DEVELOPMENT REPORT PO 18-04 CITY INITIATED APPLICATIONS TO AMEND THE PICKERING OFFICIAL PLAN OPA 02-03/P AND ZONING BY-LAW AMENDMENT APPLICATION A 19/02 TO PEMIT ACCESSORY DWELLING UNITS IN EXISTING DWELLING UNITS 1. That Council direct staff to schedule and advertise a formal public meeting on the proposed amendment to the City of Pickering Official Plan and amendments to the City's zoning by-laws to permit accessory dwelling units in the City of Pickering; and 2. That following the formal public meeting, staff bring forward a report that responds to the issues identified at the public meeting on the proposed amendments to the City of Pickering Official Plan, Zoning By-laws and a recommendation on a registration by-law all related to accessory dwelling units. 2. PLANNING & DEVELOPMENT REPORT PO 16-04 ZONING BY-LAW AMENDMENT APPLICATION A 25/03 2050 DIXIE ROAD SOUTHPART OF LOT 25 CONCESSION 2 1. That Zoning By-law Amendment Application A 25/03 be APPROVED, subject to conditions outlined in Appendix I to Report PO 16-04, to amend the zoning of the subject property to an 'A' - Rural Agricultural Zone to 'S2' - Single Detached Dwelling Zone in order to permit future residential development with minimum lot frontages of 13.5 metres, on lands being, South Part of Lot 25, Concession 2, City of Pickering, submitted by the owner/applicant Harry Gerlach. 2. That the amending zoning by-law to implement Zoning By-law Amendment Application A 25/03, as set out in Appendix 1/ to Report PO 16-04 be FORWARDED to City Council for enactment. - 5- Appendix I Executive Committee Report EC 2004-06 3. CORPORATE SERVICES REPORT CS 05-04 CONFIRMATION OF COMPREHENSIVE CRIME INSURANCE FOR 2004 1. That Report CS 05-04 of the Director, Corporate Services & Treasurer concerning Confirmation of Comprehensive Crime Insurance for 2004, be received and forwarded to Council for information. 4. CORPORATE SERVICES REPORT CS 07-04 CASH POSITION REPORT AS AT DECEMBER 31. 2003 1. That Report CS 07-04 of the Director, Corporate Services & Treasurer concerning Cash Position Report as at December 31, 2003, be received for information. 5. OPERATIONS & EMERGENCY SERVICES REPORT OES 13-04 QUOTATION NO. Q-18-2003 QUOTATION FOR FIRE ALARM SYSTEMS UPGRADE PICKERING RECREATION COMPLEX 1. That Report OES 13-04 regarding the Fire Alarm Systems Upgrade at the Pickering Recreation Complex, be received; and 2. That Quotation Q-18-2003 submitted by Siemens Building Technologies for the replacement of the existing fire alarm system with a two stage fully addressable fire alarm system in the amount of $90,118.0 plus GST, be accepted; and 3. That the total gross project cost $104,451.26 and a net project cost of $97,618.00 including quotation amount and other project costs identified in the report, be approved; and 4. That staff at the City of Pickering be given the authority to give effect thereto. -6- ~ Appendix I Executive Committee Report EC 2004-06 6. CLERK'S REPORT CL 19-04 TRANSFER OF RESIDENTIAL WASTE COLLECTION RESPONSIBILITIES TO THE REGION OF DURHAM 1. That Clerk's Report CL 19-04 regarding the transfer of the City's power relating to residential waste collection to the Region of Durham, be received; and 2. That the Council of The Corporation of the City of Pickering hereby consents to Region of Durham By-law Number 23-2004 which provides for the transfer of all the lower-tier power relating to residential solid waste collection from the City of Pickering, to the Region effective January 1,2004. -7-