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HomeMy WebLinkAboutPD 14-04 Ciú¡ o~ REPORT TO EXECUTIVE COMMITTEE Report Number: PO 14-04 Date: February 23, 2004 From: Neil Carroll Director, Planning & Development Everett Buntsma Director, Operations & Emergency Services Subject: West Rouge Canoe Club Request for Extension of Lease Agreement with Toronto and Region Conservation Authority for Paddling Facility on West Spit of Frenchman's Bay Recommendation: 1. That the request of the West Rouge Canoe Club to extend its lease agreement with the Toronto and Region Conservation Authority for the next three years on an annual basis commencing with the period November 1,2003 to October 31,2006, to accommodate a temporary compound on the west spit of Frenchman's Bay for the storage, within trailers, of canoes and kayaks associated with the club's paddling facility, be SUPPORTED by Council. 2. That the City Clerk FORWARD a copy of Report PO 14-04 to the Toronto and Region Conservation Authority. Financial Implications: lease extension. No direct costs to the City are anticipated as a result of the Executive Summary: In April 1994, the West Rouge Canoe Club (WRCC) established a paddling facility on the west spit of Frenchman's Bay on lands owned by the Toronto and Region Conservation Authority (TRCA). The "facility" comprises of two trailers on wheels for the temporary storage of canoes and kayaks, and a parking area for three to five cars (see Attachment #1). The facility was introduced with the permission of TRCA, and the concurrence of City Council. Extensions to that approval have been granted by Pickering Council and TRCA from 1995 through 2003. The present lease agreement expired October 31, 2003. The City's approval for this temporary accommodation is required due to the current "R4" zoning of the land, which permits only residential use of the property. Report PO 14-04 Date: February 23, 2004 Subject: West Rouge Canoe Club Page 2 The WRCC have requested that TRCA extend their lease agreement (see Attachment #2). On February 6, 2004, TRCA Executive Committee recommended approval of lease extensions for the next three years on an annual basis to the Toronto and Region Conservation Authority, ending October 31, 2006 (see Attachment #3). Discussion: City staff has reviewed the request of the WRCC and have no objection to three annual extensions of the lease agreement between the West Rouge Canoe Club and the TRCA ending October 31, 2006. The paddling activity is consistent with the environmentally friendly recreation activities, which are suitable for the Bay, and with the current park operations. TRCA is expected to keep the road serving the West Spit open for at least three years in order to provide access to the leased Scudelari home, located on the eastern end of the West Spit, maintaining continued access to the Canoe Club. TRCA staff has also suggested that the City of Pickering, TRCA and the West Rouge Canoe Club investigate opportunities for a permanent location for the West Rouge Canoe Club consistent with TRCA/Pickering waterfront plans. The Municipal Property & Engineering Division advise that they are currently working on a design for waterfront areas adjacent to Frenchman's Bay, and are aware of the West Rouge Canoe Club's interest in securing a permanent facility. The Director, Operations & Emergency Services has no objection to the lease extension request and has indicated that there should be no conflicts between waterfront trail construction and operation of the paddling facility. He has also indicated that there have been no complaints from residents or park users about these operations. Attachments: 1. 2. Facility Plan and Location Map Letter from the Toronto and Region Conservation Authority staff, dated November 12, 2003 conveying the request for lease extension from the West Rouge Canoe Club. Letter from TRCA conveying TRCA Executive Committee Recommendation (from February 6, 2004 meeting). 3. Report PO 14-04 Date: February 23,2004 Subject: West Rouge Canoe Club Page 3 Prepared By: Approved / Endorsed By: d:~¿k~~~;¡L Steve Gaunt, MCIP, RPP Planner" -" ~"--J ~-" .. {~ ..j ¡!('b.¿~:t.{ (..~. Lynda Taylor, IP, RPP Manager, Development Review Everett Bu Director, Operations & Emergency Services SG:ld Attachments Copy: Chief Administrative Officer Director, Operations & Emergency Services Recommended for the consideration of Pickering City C iI ATTP.CHMENT #, TO RU vAT # PO /4 -04 Frenchman's Bay -- - - - -;- --- -- -- --- -------- - ---- --- ----- eo c h P . ------------------ ----- 0 f n t --------------- ------------------ -~:~------- ------------------- en 0 de - - --- ---- ----------- ----- - - - -- --- -- ------- ------ Location of Existing Trailers City of Pickering Planning & Development Department DETAIL IN l' FRENCHMAN'S BAY N. Scudellari 1083 ßeachpoint Promenade LAKE ONTARIO City of Pickering Planning & Development Department KEY MAP l' þTl ACHi\~ENl # l TO F~.' N "pr, 11./-0'/ ". oJf"'. 71 I. ----- õñs ê,RÝaN iío n for The Living City November 12, 2003 CFN 26296 Mr. Steve Gaunt Planning department City of Pickering One the Esplanade Pickering, ON L1V 6K6 REceIVED NOV 1 2 2003 CITY OF PICKERING ¡ D PLANNING AND I eVELOPMENT DEPARTMENT Dear Mr. Gaunt: Re: Frenchman's Bay - West Rouge Canoe Club Extension of Agreement The West Rouge Canoe Club has requested an extension to their temporary licence agreement for the next three years on an annual basis commencing with the period November 1, 2003 to October 31, 2004. We have enclosed all the approvals and documentation for the temporary licence agreement approvals from early 2001. Please note the correspondence of October 31 2000 to Linda Taylor suggesting the City of Pickering and TRCA investigate a location for the West Rouge Canoe Club on a more permanent basis. We should review this situation and the licence agreement extension with Everett Buntsma to get his comments. If you have any comments and suggestions as we proceed, please call the undersigned at 416-661-6600, extension 5243. /:our; Irul , 961 / jL r Fi 0, MCIP, RPP VWaterfront Specialist Watershed management Division Ene!. cc: Lisa Valente - TRCA 5 Shoreham Drive, Downsview, Ontario M3N 1 S4 (416) 661-6600 FAX 661-6898 www.trca.on.ca a ; '<:I,I ~ ",-," ATTACHMENT' REPORT # PO ðñs ê,RýåNiTo n for The Living City 3 TO /'1-04 February 12, 2004 ~~~~~~o!~ CITY OF PICKERING PICKERING, ONTARIO Neil Carroll Director of Planning and Development City of Pickering One The Esplanade Pickering, Ontario L 1 V 6K7 RECEI'/ED Dear Mr. Carroll: 1 '¡¥ '}t¡nl' " ",.\.<..4 CITY OF PiCKERING PLANNING & DEVELOPMENT DEPARTMENT Re: West Rouge Canoe Ciub Temporary Licence Agreement Extension - Nov. 1, 2003 to Oct. 31, 2006 ' On Friday, February 6,2004, Toronto and Region Conservation Authority's (TRCA) Executive Committee recommended to the Authority approval of the West Rouge Canoe Club's request for an extension to their temporary licence agreement for the period Nov. 1,2003 to Oct. 31,2006, as follows: THE EXECUTIVE COMMITTEE RECOMMENDS THAT the request to extend the temporary licence agreement with the West Rouge Canoe Club for a paddling facility on Frenchman's Bay for the next three years commencing November 1, 2003, be approved subject to conditions satisfactory to Toronto and Region Conservation Authority (TRCA) staff and solicitor; THA T the Authority's approval be subject to the City of Pickering Councifs concurrence with the temporary licence agreement extension for the next three years; THA T the appropriate TRCA officials be authorized and directed to take whatever action is required in connection with the continuation of the West Rouge Canoe Club paddling facility on TRCA lands, including the execution of appropriate documents; AND FURTHER THA T the City of Pickering be so advised. A copy of the Executive Committee's report is attached for your reference. Please note that the Authority's approval to be considered on February 2th is subject to the City of Pickering Council's concurrence. We have also attached for your records the letter of notification sent to the Pickering Harbour Company on the West Rouge Canoe Club's temporary licence agreement extension. This report and recommendations have had the benefit of input from Operations and Emergency Services - John McMullen and your staff - Steve Gaunt. Please contact the undersigned at extension 5243 with any comments or questions. We look forward to Council's concurrence of the West Rouge Canoe Club's continued use of the West Spit of Frenchman's Bay. a. ;~l .""",' 5 Shoreham Drive, Downsview, Ontario M3N 1 S4 (416) 661-6600 FAX 661-6898 www.trca.on.ca #"-~~ TO . ,., v: "!'f:ÇIf-,~""_. Yours truly - /t,.I/..." A/VI/..' /..~.-~,t-v~/ ¡J4t¿o7 'ç.~i)¡: Larry Field MSc.(PI.), RPP Waterfront Specialist cc: Everett Buntsma, Director of Operations and Emergency Services, City of Pickering John McMullen, Parks Planner, City of Pickering Steve Gaunt, Planner II, City of Pickering Lori Colussi, Property Agent, Rentals and Administration, TRCA Kathy Stranks, Supervisor, Board Member Services, TRCA õñsêrRvåNUo n for The Living City l,"1("H;'.'!;",~,.3. rc :::f;'~'¡~¡ "¡'" PL' :.=..i/.z:~~..",_.¡- February 12, 2004 Mr. Harold Hough President The Pickering Harbour Company Limited Executive Offices 591 Liverpool Road Pickering Ontario L1W 1R1 Dear Mr. Hough: Re: West Rouge Canoe Club's Temporary Licence Agreement Extension On Friday, February 6,2004, Toronto and Region Conservation Authority's (TRCA) Executive Committee recommended to the Authority that a request from the West Rouge Canoe Club to extend their temporary licence agreement to October 31, 2006 for their current site on the West Spit of Frenchman's Bay be approved, as follows: THE EXECUTIVE COMMITTEE RECOMMENDS THA T the request to extend the temporary licence agreement with the West Rouge Canoe Club for a paddling facility on Frenchman's Bay for the next three years commencing November 1,2003, be approved subject to conditions satisfactory to Toronto and Region ConseNation Authority (TRCA) staff and solicitor; THAT the Authority's approval be subject to the City of Pickering Councils concurrence with the temporary licence agreement extension for the next three years; THA T the appropriate TRCA officials be authorized and directed to take whatever action is required in connection with the continuation of the West Rouge Canoe Club paddling facility on TRCA lands, including the execution of appropriate documents; AND FURTHER THAT the City of Pickering be so advised. A copy of the Executive Committee's report is attached for your reference. We request The Pickering Harbour Company's support for the continuation of the West Rouge Canoe Club's use of their current location on the West Spit The conditions in the temporary licence agreement remain unchanged. If you have any comments or questions, please call the undersigned at 416-661-6600 ext. 5243. .. ,..'" . '" .."",. 'š'Sh~~~'h~';"D;¡'~;',"'D~:;~'~~'i;~:"Õ~;;;;'~"M3Ñ"l's^4~~(416)'661=6'6õo'~'FÃ'x-ij61~6'š98":::;;;~'~'~~~~~~.."""..........~,.,..=' ~"'\ ATTACHMENT #- 3 TO REFíJRl # PO ILl -0";' y o~rs t~uly /;. '-? /. ~/¡¡' /I ~/ f/Þ Y ~¡¿ Larry Field, MSc.(PI.), RPP Waterfront Specialist cc: Neil Carroll, Director of Planning and Development, City of Pickering Lori Colussi, Property Agent, Rentals and Administration, TRCA Kathy Stranks, Supervisor, Board Member Services, TRCA ATTACHMENT #- ~3 TO RUGAl # PO ILf-()t.¡ TO: Chair and Members of the Executive Committee Meeting #1/04, February 6, 2004 FROM: James W. Dillane, Director, Finance a,nd Business Development RE: FRENCHMAN'S BAY. WEST ROUGE CANOE CLUB Licence Agreement Extension CFN 26339 KEY ISSUE To extend the temporary licence agreement with the West Rouge Canoe Club for the existing location on the west spit of Frenchman's Bay in the City of Pickering for the next three years commencing with the period November 1 , 2003 to October 31 , 2004. RECOMMENDATION THE EXECUTIVE COMMllTEE RECOMMENDS THAT the request to extend the temporary licence agreement with the West Rouge Canoe Club for a paddling facility on Frenchman's Bay for the next three years commencing November 1, 2003, be approved subject to conditions satisfactory to Toronto and Region Conservation Authority (TRCA) staff and solicitor; THAT the Authority's approval be subject to the City of Pickering Council's concurrence with the temporary licence agreement extension for the next three years; THAT the appropriate TRCA officials be authorized and directed to take whatever action is required in connection with the continuation of the West Rouge Canoe Club paddling facility on TRCA lands, including the execution of appropriate documents; AND FURTHER TI-:IAT the City of Pickering be so advised. BACKGROUND At Authority meeting #1/01, held on February 23, 2001, Resolution #A 19/01 was adopted as follows: THA T the request to extend the temporary licence agreement with the West Rouge Canoe Club for a paddling facility on Frenchman's Bay for the next three years on an annual basis commencing with the period November 1,2000 to October 31,2001 be approved; THA T the Authority's approval be subject to the Council of the City of Pickering's concurrence with the extension to the temporary lease agreement; ¡~,L;H!\~E~n #- 3 TO of.'f;! if PO -- 1'1-0'1 AND FURTHER THAT the appropriate Authority officials be authorized and directed to take whatever action is required in connection with the continuation of the West Rouge Canoe Club paddling facility on Authority lands, including the execution of appropriate documents. City of Pickering Council has supported in previous years the use of the lands on a temporary basis by the West Rouge Club. Discussions with the City of Pickering Planning and Development, and Operations and Emergency Services Departments have been held on the request to extend the licence agreement for a further temporary period based on the results of 1994 to 2003 operations of the paddling facility by the West Rouge Canoe Club. RATIONALE The paddling facility is consistent with the environmentally-friendly recreation activities which are suitable for the Bay and with the current park operations. This proved to be the case for the operating seasons 1994 to 2003 with no objections from the residents and users of the park. The Director of Planning and Development for Pickering who is coordinating this request has indicated their staff's support for the licence agreement extension for the next three years on an annual basis. The Acting Director of the Watershed Management Division has reviewed the proposal and is in concurrence with the purchase of this property. DETAILS OF WORK TO BE DONE Approval from the City of Pickering to extend the temporary licence agreement for the next three years running the period November 1, 2003 to October 31 , 2004 will be required. The temporary licence extension request by the West Rouge Canoe Club will be considered by Council at a meeting in March, 2004. The Pickering Harbour Company will be notified of this licence agreement extension as owners of the abutting lake bed of Frenchman's Bay. The TRCA and the City of Pickering staff, along with the West Rouge Canoe Club will investigate opportunities for a permanent location consistent with TRCA/Pickering waterfront plans. Staff, upon approval by the Authority, will prepare and execute the necessary documents for the period November 1, 2003 to October 31 , 2004. FINANCIAL DETAILS The Club will continue to pay annually $500 rent for the next 3-year lease period. The Club will continue to cover the costs of one portable toilet which will be accessible to park users, and any additional costs deemed appropriate to cover the TRCA property taxes for the site area. ATTACHMENT # - 3 TO REfJAl # PO /~ -Otf The Club also agrees to assist TRCA with on-site clean-up and assist in monitoring any activities deemed detrimental to the public's enjoyment of this area. The Club will also maintain the trailers to the satisfaction of TRCA staff. Report prepared by: Lori Colussi, extension 5303; Larry Field, extension 5243 For Information contact: Larry Field, extension 5243 Date: December 18, 2003 Attachments: 1 t. ""'AI"'H~'¡:NT # 3 TO .'-. I .v ¡Vi..., - ~;F' vH1 It PO /'I-oLj.