The URL can be used to link to this page

Home My WebLink AboutCS 48-03 Ciú/ o~ REPORT TO COUNCIL Report Number: CS 48-03 Date: December 3, 2003 From: Gillis A. Paterson Director, Corporate Services & Treasurer Subject: 2004 Temporary Borrowing By-law Recommendation: 1. That Report CS 48-03 from the Director, Corporate Services & Treasurer be received; and that: 2. the temporary borrowing limit to meet 2004 current expenditures pending receipt of taxes and other revenues be established at $24,000,000 for the period January 1, 2004 to September 30, 2004 inclusive, and $12,000,000 thereafter until December 31,2004; 3. the temporary borrowing limit for capital purposes for 2004 be established at $13,000,000; 4. the attached By-law be read three times and passed; and, 5. the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. Executive Summary: Not applicable Financial Implications: At this time it is difficult to estimate the interest costs as it is uncertain how much temporary financing may be required and for how long. An estimate will be provided at a later date in the 2004 Current Budget. With internal borrowings being undertaken to the maximum advisable, we will be resorting to external borrowing from the Region in early 2004 for 2003 approved expenditures. For Current purposes, the $23 million limit for 2003 has been increased to $24 million for 2004 and the $11 million has been increased to $12 million. The limit for Capital purposes has been reduced from $16 million for 2003 to $13 million for 2004. This may have to be adjusted once 2004 Capital budget has been approved. Report CS 48-03 Date: December 3, 2003 Subject: 2004 Temporary Borrowing By-law Page 2 Background: The borrowing of funds for current and capital purposes may become necessary during the normal course of operations during 2004. Under the provisions of Section 407 of the Municipal Act, 2001, (the Act), the Council of the City of Pickering may pass a by-law to provide for the temporary borrowing of funds to meet current operating expenditures pending receipt of taxes and other revenues of the City. Under the Act, the Corporation may also undertake temporary borrowings, under individual project approvals, for capital projects pending permanent financing, including the issuance of debentures by the Region. Current Budqet Financinq: The amount of such temporary borrowing outstanding at anyone time is generally limited by the Act, unless otherwise approved by the Ontario Municipal Board, to 50 per cent of the estimated annual revenues from January 1 to September 30 and to 25 per cent thereafter. Until the current year's estimates are adopted, the limitation may be calculated upon the revenues set forth in the estimates adopted for the next preceding year. Based upon the 2003 estimates of the Corporation, the allowable level of temporary borrowing outstanding under legislation is estimated at $24,000,000 from January 1 to September 30 and $12,000,000 thereafter. The requested $24,000,000 should be sufficient to meet the current expenditures of the City until the levies for 2004 are received. It is hoped that this amount will provide a sufficient level of temporary borrowings taking into account the potential effects of Taxation Legislation and its impact on cash flows. Capital Budqet Financinq: Borrowing for capital purposes under the Act can only be undertaken on projects approved by Council and will only be undertaken in the event that sufficient funds are not available at the time they are required. Recommendation 3 provides the authority for the Treasurer to obtain additional temporary interim financing (internal or external) for capital projects approved by Council. The $13 million capital borrowing limit would provide sufficient funds to cover the estimated 2004 capital expenditures. Attachments: 1. 2004 Temporary Borrowing By-law Report CS 48-03 Date: December 3, 2003 Subject: 2004 Temporary Borrowing By-law Page 3 Prepared By: Approved I Endorsed By: ~--ç;--:) = ~is A. Paterson Director, Corporate Services & Treasurer ~ Caryn Kong Senior Financial Analyst Attachment Copy: Chief Administrative Officer Recommended for the consideration of Pickering City Council 'I ,I II II II II Ii II I. II II THE CORPORATION OF THE CITY OF PICKERING BY-LAW NO. Being a by-law to authorize the temporary borrowing of moneys to meet the current and capital expenditures of the City of Pickering for the year 2004. WHEREAS Section 407(1) of the Municipal Act, 2001, provides that the Council of the City of Pickering may by by-law authorize the Mayor and Treasurer of the Municipality to borrow from time to time by way of promissory note such sums as the Council may deem necessary to meet, until the taxes for the current year are collected and other revenues are received, the current expenditures of the Municipality for the year, including the amounts required for principal and interest falling due within the year upon any debt of the Municipality, and the sums required by-law to be provided by the Council for any local board of the Municipality; and, WHEREAS Section 407(2) limits the total of such borrowings to not exceed 50 per cent of the estimated annual revenues from January 1, 2004 to September 30, 2004 and 25 per cent thereafter; and, WHEREAS it is deemed necessary by the said Council to borrow the sum of twenty four million dollars ($24,000,000) to meet, until the taxes for the current year are received, the current expenditures of the Municipality for the year 2004, including the amounts and sums aforesaid; and, WHEREAS the said sum of twenty four million dollars ($24,000,000) plus any similar borrowings that have not been repaid, is less than 50 per cent of the total amount of the estimated revenues of the Municipality from January 1 to September 30 as set forth in the estimates adopted by the said Council for the year 2003 exclusive of revenues derivable from the sale of assets, borrowings or issues of debentures or from a surplus including arrears of levies and $12,000,000 is less than 25 per cent thereafter; and, WHEREAS the Municipal Act provides that if a municipality has by by-law approved an undertaking to be financed in whole or in part by incurring long-term debt, the council may by by-law authorize temporary borrowing to meet expenditures made in connection with the undertaking; and, WHEREAS it is deemed necessary by the said Council to borrow the sum of thirteen million dollars ($13,000,000) to meet the capital expenditures approved by Council. NOW THEREFORE THE COUNCil OF THE CORPORATION OF THE CITY OF PICKERING HEREBY ENACTS AS FOllOWS: 1. The Mayor and Treasurer of the City of Pickering be and they are hereby authorized to borrow from time to time by way of promissory notes a sum or sums not exceeding twenty four million dollars ($24,000,000) to meet, until the levies for the year 2004 are received, the current expenditures of the Municipality for such year, including the amounts required for principal and interest falling due within the year upon any debt of the Municipality for the period January 1, 2004 to September 30, 2004 inclusive and $12,000,000 thereafter until December 31, 2004. 2. The Mayor and Treasurer of the City of Pickering be and they are hereby authorized to borrow from time to time by way of promissory notes a sum or sums not exceeding in all the sum of thirteen million dollars ($13,000,000) to meet the capital expenditures as approved by Council, of the Municipality including the amounts required for principal and interest. II I) II II 'í 'I Ii II II II I I 3. Any promissory notes made under the authority of this By-law shall be sealed and signed in accordance with the provisions of the Municipal Act and may be countersigned in writing by the Manager, Accounting Services of the Corporation in accordance with the provisions of the said Act. 4. This By-law shall come into effect on the first day of January 2004. BY-LAW read a first, second and third time and finally passed this 15th day of December, 2003. David Ryan, Mayor Bruce Taylor, Clerk II II II I: I