HomeMy WebLinkAboutOctober 7, 2003 Council Meeting
Agenda
Tuesday, October 7, 2003
7:30 pm
(i)
ADOPTION OF MINUTES
Regular Meeting of September 15, 2003
(11)
1.
DELEGATIONS
Theresa Johnston, representing the Trans Canada Trail Task Force, will
address Council with respect to the Trail throughout the City of Pickering.
Kees Van der vecht, representing the Kinsale and Area Residents Association,
will address Council with respect to the Highway #7 Auto Wreckers and Kinsale
Properties Limited.
James Dubray, Executive Director, Durham Children's Aid Society, will address
Council in support of his request to proclaim October, 2003 as Child Abuse
Neglect and the week of October 20-26, 2003 as Foster Family Week.
Allan Knight, Board Chair, Ajax/Pickering Road Watch, will provide Council with
an update on Road Watch progress in our Community.
Ifil)
1.
RESOLUTIONS PAGE
To adopt the Finance & Operations Report dated September 22, 1-4
2003.
To consider Report OES 35-03, concerning Integrated Waste 5-34
Management System.
To consider proclaiming October as "Child Abuse Neglect &
Prevention Month and October 20-26 as Foster Family Week.
35-36
Council Meeting
Agenda
Tuesday, October 7, 2003
7:30 pm
{IV) BY-LAWS
By-law Number 6179/03
Being a by-law of The Corporation of the City of Pickering to amend the
Payment of Property Taxes from ten monthly post dated cheque
payments to eleven monthly electronic payments.
By-Law Number 6185/03
Being a by-law to amend by-law 2192/86 designating certain highway
within the City of Pickering as through highway.
37
38-39
(V) OTHER BUSINESS
(VI) CONFIRMATION BY-LAW
(VII) ADJOURNMENT
-2-
OOl
RESOLUTION OF COUNCIL
DATE
MOVED BY
SECONDED BY
That the Finance & Operations Committee Report dated September 22, 2003, be
adopted.
CARRIED:
MAYOR
Appendix I
Finance & Operations Committee Report
FOC 2003-7
That the Finance & Operations Committee, having met on September 22, 2003,
presents its seventh ~report to Council and recomimends:
OPERATIONS & EMERGENCY SERVICES REPORT OES 32-03
DURHAM REGION TRANS CANADA TRAIL
CITY OF PICKERING ALI'GHNMENT
That Report OES 32-03 regarding The Final Report "TOWARD AN INTERIM
ROUTE SELECTION, for The Durham Region Trans Canada Trail" be
received; and
That Council support the recommended interim trail alignment as per the
Task Force's recommendation.
OPERATIONS & EMERGENCY SERVICES REPORT OES 34-03
REMEDIATION OF AN URBAN IMPACTED WATERSHED
AND LAGOON, FRENCHMAN'S BAY
FINAL REPORT - JUNE 2003-09-12
That Report OES 34-03 regardi,ng "Remediation of an Urban Impacted
Watershed and Lagoon, Frenchman's Bay, City of Picketing, be received for
information; and
That staff consult with various external agencies such as TRCA, MNR, DRO
and MOE to discuss the report and next steps, in preparation for a Class
Environmental Assessment to address remediation of Frenchman's Bay; and
That Council endorse, in principal, the acceptance of pursuing a flow
balancing system for remediafion of Frenchman's Bay; and therefore
a)
Direct staff to make the necessary changes to the Stormwater section of
Northeast Quadrant Development Guidelines including the deletion of the
specific reference to the Bowood property, located on the south side of
Kingston Road, west of Fairport Road, as the preferred location for a
storm water management facility; and
b) Authorize the City Solicitor to advise the Solicitor for BoW°od Properties
and the Ontado Municipal Board of the City's changed position respecting
the Bowood property.
Appendix I
Finance & Operations Committee Report
FOC 2003-7
0O3
CORPORATE SERVICES REPORT CS 39-03
CHANGES TO THE PRE-AUTHORIZED PAYMENT PLAN
That Report CS 39-03 concerning Changes to the Pre-Authorized Payment
Plan, of the Director, Corporate Services & treasurer, be received; and
That the attached By-law 6179/03 providing for the changes to the pre-
authorized payment plan from ten monthly post dated cheques to eleven
monthly electronic withdrawals; and
That the Director, Corporate Services & Treasurer be authorized to make any
changes or undertake any actions necessary in order to ensure that the pre-
authorized electronic payment plan is completed on a yearly basis; and
That the attached By-law, providing for the changes to the pre-authorized
payment plan, ~be read three times and passed by Council; and
That the appropriate officials of the City of Pickering be given authority to give
effect thereto.
CORPORATE SERVICES REPORT 'CS 32-03
SECTION 357~358 OF THE MUNICIPAL ACT, 2001, AS AMENDED
- ADJUSTMENT TO TAXES
That Re:port CS 32-03 concerning Section 357/358 of the Municipal Act,
2001, as amended - Adjustment to Taxes, of the Director, Coroorate Services
& Treasurer, be received; and
That the write-off of taxes as provided under Section 357/358 of the Municipal
Act, 20.01, be approved; and
That the appropriate officials of the City of Pickering be authorized to take the
necessary action to give effect hereto.
Appendix I
Finance & Operations Committee Report
FOC 2003-7
CORPORATE SERVICES REPORT CS 37-03
CASH POSITION REPORT AS AT JUNE 30, 2003
That Report CS 37-03, concerning Cash Position Report as at June 30, 2003
from the Director, Corporate Services & Treasurer, be received for information.
CORPORATE SERVICES REPORT CS 31-03
FORMAL QUOTATIONS - QUARTERLY REPORT FOR INFORMATION
That Report CS 31-03 concerning Formal Quotations - Quarterly Report for
Information, of the Director, Corporate Services & Treasurer, be received and
forwarded to Coundl for information.
7. LAND ACQUISITION
That staff pursue the acquisition of land based on the verbal report provided.
00,
RESOLUTION OF COUNCIL
DATE
MOVED BY
SECONDED BY
1. That Report OES 35-03, CS 35-03 and OES 28-03, be received for
information; and
That Council endorse, in principal, the Region of Durham's Integrated Waste
Management System consisting of a two or three stream collection of
recyclables and two-stream collection of organics through the separation of
kitchen (food waste) organics in the City of Picketing, and the Region be so
advised.
That the costs associated with the implementation of a kitchen organics
collection program be identified and considered during the City's 2004 Budget
deliberations.
4. That Council request the Region of Durham to advise the City of Picketing of
the financial ;impacts of receiving, processing and disposing of kitchen
organics from the City of Pickering, and advise the City of the Region's long
term strategy for securing a composting facility in Pickering prior to the
implementation of a kitchen organics collection program in the City of
Pickedng.
CARRIED:
MAYOR
006
PICKERING
REPORT TO
COUNCIL
Report Number: OES 35-03
Date: September 30, 2003
From:
Richard Holborn
Division Head, Municipal Property & Engineering
Subject:
Integrated Waste Management System
- File: MPE4000
Recommendation:
1. That Report OES 35-03, CS 35-03 and OES 28-03 be received for information;
and
That Council endorse, in principal, the Region of Durham's Integrated Waste
Management System consisting of a two or three stream collection of recyclables
and two-stream collection of organics through the separation of kitchen (food
waste) organics in the City of Pickering, and the Region be so advised.
That the costs associated with the implementation of a kitchen organics
collection program be identified and considered during the City's 2004 Budget
deliberations.
That Council request the Region of Durham to advise the City of Pickering of the
financial impacts of receiving, processing and disposing of kitchen organics from
the City of Pickering, and advise the City of the Region's long term strategy for
securing a composting facility in Pickering prior to the implementation of a
kitchen organics collection program in the City of Pickering.
Executive Summary: N/A
Financial Implications: To be determined and considered during 2004
City Budget deliberations.
Report OES 35-03
Subject: Integrated Waste Management Program
Date: September 30, 2003
Page 2
007
Background: The Operations & Emergency Services and Corporate Services
Departments have submitted reports 0ES 28-03 and CS 35-03 in response to the
Region of Durham's Council Resolution of May 7, 2003 regarding the Integrated Waste
Management System.
Both reports have been referred back to staff after much deliberation, as the financial
impacts of integrated waste have been unclear due to the many unknown factors. Also
the decision on whether the City of Pickering should maintain responsibiiity of solid
waste collection for garbage and organics or whether the responsibility should be
transferred to the Region must be made.
City staff has estimated that implementing a kitchen organics collection program would
increase the City's collection costs by $496,000 annually. The one time cost to supply
organic bins for 25,000 households and to run a sufficient promotion and education
campaign is estimated at $550,000. The Region of Durham needs to advise the City of
the estimated additional cost to receive, process and dispose of the kitchen organics.
In order to implement a kitchen organics collection program, to increase diversion from
landfill and meet the Region's target of 50% diversion by 2007 or sooner, municipalities
need to commit to an integrated waste management system. The Region of Durham
needs this commitment in order to carry out a long-term strategy for disposal involving
securing a composting facility to receive the collected organic material.
City staff recommend that Council advise the Region of Durham of its commitment to
an integrated waste management system in Pickering. A decision as to jurisdiction
for collection and the associated costs can be determined during the City's 2004
budget deliberations. Due to the lead-time required to secure a composting site and
the requirement to guarantee the volume / weight to be processed; a commitment to
participate is a key first step in the process. An implementation date cannot be
determined at this time.
Should the City decide to retain the collection of solid waste and approve the
implementation of kitchen organics collection through the 2004 budget deliberations it
should be realized that a least six-month is required to:
renegotiate the existing contract with Miller Waste
order and take delivery of new collective equipment
run a promotion and education campaign
order, take delivery of, and deliver to residents the organic bins
secure an interim site, acceptable to the Region of Durham until a
permanent site is available
CORP0227-07/01
O08
Report OES 35-03
Subject: Integrated Waste Management Program
Date: September 30, 2003
Page 3
Since there are many factors that affect the actual implementation date, the City cannot
advise the Region at this time as to when the kitchen organics collection program will
commence. However, the City should be in a position to advise upon completion of the
2004 budget deliberations.
This report has been discussed with the Director, Corporate Services & Treasurer who
concurs with the approach and the recommendations.
Attachments:
1. Report to Council CS 35-03
2. Report to Council OES 28-03
Prepared By:
Ri/c~'ard Hol ~d'J~
/~l'vision Heat,
/'Municipal Property & Engineering
Approved / Endorsed/,By
Director, Operations & Emergency
Services
RH:mld
Attachments
Copy: Chief Administrative Officer
Director, Corporate Services & Treasurer
Recommended for the consideration of
Pickering City Council ,t ~ ,,
ThO"rr~s J. Ou~n, Chief Administr-'~e~offic~'r
CORP0227-07/01
PICKERING
REPORT TO COUNCIL 0 0 9
Report Number: CS 35-03
Date: September 10, 2003
From:
Gillis A. Paterson
Director, Corporate Services & Treasurer
Subject: Solid Waste Management Costs in the City of Pickering
Recommendation:
It is recommended that Report CS 35-03 'from the Director, Corporate Services &
Treasurer be received for information as a supplement to Report OES 28-03.
Executive Summary: At its meeting of June 23, 2003 the Finance & Operations
Committee of the City of Pickering considered Report OES 28-03 and
Recommendations 1, 2, 3, 4c and 5 and referred it back to staff to provide further
financial information.
At its meeting of July 28, 2003. Council received further information in the form of
correspondence from the Chief Administrative Officer, (Attachment 1) and the Director,
Operations & Emergency Services and the Director, Corporate Services & Treasurer on
this subject. Council reaffirmed their request for information on the Region's costs.
Over the summer certain tonnage estimates have been refined and revised by the
Division Head, Municipal Property & Engineering resulting in financial estimates for
2004 being slightly higher than those previously provided.
It appears that the discussion can be reduced to two simple elements as the costs
should be the same or similar with two exceptions:
a)
The City has been offered an attractive rate by Miller Waste. If the program is
undertaken by the Region they must negotiate their own rate which we have
been led to understand will probably be higher thereby increasing the cost to the
City's taxpayers
b)
The Chair, Regional Works has advised the Council that should the program be
implemented by the Region, costs to the City's taxpayers will be approximately
20 percent higher to cover the Region's overhead. Additionally, the City will lose
control over all such costs that it currently has or will have under the new
program.
This report has been prepared in conjunction with the Director, Operations &
Emergency Services and the Division Head, Municipal Property & Engineering.
Report CS 35-03 'Z ~ F ~ Date: September 10, 2003
Subject: Solid Waste Management Costs in the City of Pickering Page 2
Collection of Orcjanics (Incremental Costs)
Pickering Region
Operated Operated
Collection 496,000 496,000+ Region costs unknown at this time as dependent
Costs upon contract negotiations by the Region
Advertising 50,000 50,000+ City's cost estimated at $2 per household.
Region unknown at this time.
Administration Nil 99,000+ 20% of City's collection costs per Chair, Regional
Costs Works Committee
Cost of Bins Nil Nil Estimated cost of $500,000 will be funded by
Region from Solid Waste Mgmt Reserve Fund.
Disposal Costs 231,000 ..231,000 incurred by the Region regardless of program
777..000 876..000+-i- ownership
The only fixed costs known at this time are those for the City of Picketing as operator of
the program. The Region's costs for the operation are unknown at this time but are
assumed to be not less than those for the City.
The above collection costs for the City have been confirmed on September 9, 2003 by the
Chief Administrative Officer and Miller Waste.
Financial Implications: Implementation of the new kitchen organics collection
program by the City of Pickering will cost an estimated $546,000 in 2004, ($496,000 for
collection and $50,000 for first year advertising education and promotions) for a City run
program. The increase on the average tax bill for a "City run" organics program
based on a $200,000 residential assessment would be $13,25 which is 0.5% on
the total tax bill or 1.85% on the City's share of the tax bill. Assuming disposal
costs are charged back to Pickering taxpayers, the Region's portion of the tax bill would
increase approximately $6 or 0.5% (combined total of $19.25).
At the July 28, 2003 Council meeting, we were advised by the Chair, Regional Works
COmmittee that costs would be approximately 20 percent ($99,000) higher, to cover
overhead costs, if the program is administered by the Region of Durham. In addition
the Region will incur costs of approximately $500,000 financed from the Region's Solid
Waste Management Reserve Fund for organic bins to be distributed throughout
Pickering and approximately $231,000 for disposal of the organics collected. The
increase on the average tax bill for a "Durham Region program" based on (City's cost of
$546,000 plus 20% overhead or $99,000 and $231,000 for disposal) would be $23.17
or 1.0% on the total tax bill, or roughly 2.0% on the Durham portion only, assuming
these costs are charged back to Pickering taxpayers.
Background: The following is provided further to Council's request for financial
information regarding the cost of solid waste management in the City of Pickering. It is
understood this information was to be a combination of existing costs and projected
2004 costs for Integrated Waste Management Services.
Report CS 35-03
~ o~- ~' Date: September 10, 2003
Subject: Solid Waste Management Costs in the City of Pickering
Page 3
011
City of Pickering
2002 Actual Solid Waste Collection Costs (1)
Garbage (2) $1,161,000
Yard Waste (2) .$ 271,000
(1) Excludes Pilot Project
(2) Net of GST Rebate
In addition in 2002 the Region of Durham paid approximately $3,083,000 for processing
and disposal of the garbage and yard waste and the recyclables.
These costs are borne by the taxpayers of the City with $1,432,000 being on the City's
portion, and $3,083,000 on the Region's portion, of the tax bill. Therefore, the total cost
of solid waste management services in 2002 in the City of Pickering was approximately
$4,515,000.
The addition of a kitchen organics collection program to provide integrated waste
management services would add approximately $496,000, net of GST rebate to the
City's costs. Should the Region undertake the program $595,000 ($496,000 plus 20%
overhead as per Chair, Regional Works Committee) will be added to the City
ratepayer's costs. In addition, almost $231,000 will be added to the Region's costs for
composting regardless of who is responsible for collection.
Attached are three schedules prepared by the Division Head, Municipal Property &
Engineering that lay out the costs of collection and disposal of solid waste in Pickering.
In order to create a better comparison of costs for the current system versus an
integrated system some of the numbers have been revised, hence the original estimate
of $428,000 has been revised to $496,000 for collection costs.
As per the July 14, 2003 memo to the Chief Administrative Officer from the Director,
Operations & Emergency Services and myself on this subject, the addition of a new
organics program will cost more no matter which level of government is responsible for
it. Based upon the comments of the Chair of the Regional Works Committee the cost
under the administration of the Region would be approximately 20 percent more than
under the City.
As noted in the above-mentioned memo, the future costs for the City ratepayers under
a Durham administered program could be substantially higher once the program is fully
implemented across the Region and cost sharing is based upon the Regional tax levy.
Under such a scenario, based upon the limited information available, Pickering
taxpayers absorbing a percentage of the costs of the other participating municipalities
would be far greater than those municipalities sharing in a percentage of Pickering's
costs. Aisc the City would lose control over the program and administrative costs to the
taxpayer should the program be transferred to the Region.
012
Report CS 35-03
Date: September 10, 2003
Subject: Solid Waste Management Costs in the City of Picketing
Page 4
Attachments:
1. Memo from the Chief Administrative Officer to the Mayor and Members of Council
dated July 24, 2003
2. Current Services Levels for Waste Management Services in the City of Pickering
3. Projected Waste Management Services in the City of Pickering
4. Cost Comparisons by Jurisdiction for Waste Management Services
Prepared / Approved / Endorsed By:
Prepared / Approved / Endorsed By:
Ri.c/hard Hol~,o.~
~vision Head, Municipal Property
~ & Engineering
Gillis A. Paterson
Director, Corporate Services & Treasurer
GAP:vw
Attachments
Copy: Chief Administrative Officer
Director, Operations & Emergency
Division Head, Municipal Property & Engineering
Recommended for the consideration of
Pickering City Council
::~...,~_~ . ~/~/~/'v~
Th6r~a~3. a~n, C~ef Adm~i~t.r.a~ive Off~:er ;
July 24, 2003
To:
From:
Subject:
ATTACHMENT
ATTACHMC::NT #__:.[._TO REPORT
OFFICE OF THE
CHIEF ADMINISTI:gA~E OFFICER
~ECEIVED
MEMORANDUM cl'rv o~ .
JUL 2 4 2003
013
Mayor Arthurs and
Members of Council
CORPORATE SERVICES
Thomas J. Quinn
Chief Administrative Officer
Regional Integrated Waste Program
Miller Waste / City of Pickering Component
File: O-7000-001
This is further to the recent memorandum form the Director, Operations & Emergency Services
(dated July 21, 2003). Please be advised that it was Miller Waste who initially recommended
that the City establish a possible implementation date of May 1, 2004. Subsequent to further
review and discussion, I would like to propose to Council that the implementation date could
actually be scheduled sometime during the period of January 1, 2004 - March 31, 2004
pending certain decisions.
if it is Council's desire to move forward on this matter, we will certainly endeavour t° expedite
this process. Once the City has received approval from Council, the emphasis will clearly be on
Miller Waste and the Region of Durham to ensure logistics are in place (i.e., site approval,
purchase of additional vehicles etc.,).
If we were successful in implementing this program effective January 1, 2004 the total cost
would be.$478,000 [428,000 + 50,000 (for advertising and promotion)], which would have an
additional effect on our tax rate of approximately 1.6% - 1.8%. Naturally the 2004 tax rate
amount would be pro-rated accordingly should the implementation date be deferred. Please be
assured, that whatever date is determined, we will ensure that the 2004 proposed budget is
adjusted accordingly.
Therefore, I am requesting Council's decision as to how you wish staff to pursue this matter.
You may also wish to note that we have included previously distributed correspondence to this
package for your reference. I trust this will provide you with sufficient information prior to the
Council meeting on Monday, July 28, 2003.
TJQ:jh
Copy:
J
Qui~n
Director, Operations & Emergency Services
Director, Corporate Services & Treasurer
Division Head, Municipal Property & Engineering
City Clerk
014
ATTACHMENT# ~-..~__TO REPORT
Current Service Levels for Waste Management Services in the City of Picketing - 2004 Projection
using 2002 quantities and 2603 pricing
item description of service
frequency estimated unit price total price payment
of service no. of description per unit per year by
per year units of units per year (taxes extra)
A WASTE COLLECTION
A1 garbage/bulky goods 52 21,015 tonnes $51.36 $1,079,330 City
A2 organics 52 0 tonnes $0.00 $0 City
A3 leaf & yard waste and Christmas trees 25 1,784 tonnes $148.08 $264.175 City
A4 metal/electronics/white goods 52 269 tonnes $51.36 $13,816 Ci(y
A5 blue box recycling 26 25,000 stops $27.32 $683,000 Region
Sub-total: waste collection
GST (net of rebate)
TOTAL: waste collection
(4) 29,574 tonnes
B WASTE DISPOSAL
$2,040,321
$61,210
$2,101,53~
B1 garbage/bulky goods daily 21,015 tonnes $84.00 $1,765,260 Region
B3 composting of food waste daily 0 tonnes $120.00 $0 Region
B4 composfing of yard waste/Christmas trees seasonal 1,784 tonnes $64.00 $149,856 Region
B5 metal/electronics/white goods daily 269 tonnes $0.00 $0 Miller
B6 sorting of recyclabie fibres daily 5,205 tonnes $0.00 $0 Region
B7 sorting of recyclable containers daily 1,301 tonnes $103.19 $134,250 Region
B8 hauling of un-sorted recyclable containers daily 1,301 tonnes $31.00 $40,331 Region
Sub-total: waste disposal 29,574 tonnes $2,089,697
GST (net of rebate) $62,691
TOTAL: waste disposal $2,152,388 i
D Total: integrated waste program $4,253,919
E Assumptions
* Tuesday to Friday collection
* total tonnes based on 2002 collections
* expanded recycling in effect
* estimated 25,000 curbstde stops
* apartment collections not affected
* contractor is to be Miller Waste Systems
F Notes
composting disposal rate estimated as per
Chairman, Regional Works Committee and Miller
standard annual inflation & fuel adjustment rates to apply
contract term ends March 31, 2009
Regional costs for sorting fibres unavailable
Total tonnage includes tonnes collected for recycling provided by the Region
Excludes administariton costs or promotion/~ducation costs
Projected Waste Management Services for the City of Pickering for 2004
frequency estimated unit price total price payment
item description of service of service no. of description per unit per year by
per year units · of units per year (taxes extra)
01 ,.5
A WASTE COLLECTION
A1 garbage/bulkygoods 52 14,787 formes $74.00 $1,094,238 City
A2 organics 52 6,228 tonnes $74.00 $460,872 City
A3 leaf & yard waste and Christmas trees 25 1,784 tonnes $148.08 $264,175 City
A4 metal/electronics/white goods 52 269 tonnes $74.00 $19,906 City
A5 blue box recycling 26 25,000 stops $27.32 $683,000 Region
Sub-total: waste collection
GST (net of rebate)
TOTAL: waste collection
o) 29,574 tonnes
$2,522,191
$75,666
$2,597,857
B WASTE DISPOSAL
BI garbage/bulky goods daily 14,787 tonnes $84.00 $1,242,108
B3 composting of food waste daily 6,228 tonnes $120.00 $747,360
B4 composting of yard waste/Christmas trees seasonal 1,784 tonnes $84.00 $149,856
B5 metaFelectrenJcs/white goods daily 269 tonnes $0.00 $0
B6 sorting of recyclable fibres daily 5,205 tonnes $0.00 $0
B7 sorting of recyclable containers daily 1,301 formes $103.19 $134,250
B8 hauling of un-sorted recyclable containers daily 1,301 tonnes $31.00 $40,331
Sub-total: waste disposal 29,574 tonnes $2,313,905
GST (net of rebate) $69,417
TOTAL: waste disposal $2,383,322
TOTAL: integrated waste program $4,981,179
Region
Region
Region
Miller
Region
Region
Region
PROMOTION & EDUCATION
green bins, liners, paper bags, calendar & delivery
newspaper & radio advertising and education
promotion campaign
TOTAL: promotion & education
once 25,000 stop $20.00 $500,000 Region
4 months LS $50,000 City
$550,000
,,t1)
E Assumptions
* Tuesday to Friday collection
total tonnes based on 2002 collections
expanded recycling in effect
* estimated 25,000 curbside stops
apartment collections not affected
contractor is to be Miller Waste Systems
Notes
composting disposal rate estimated as per
Chairman, Regional Works Committee and Miller
standard annual inflation & fuel adjustment rates to apply
contract term ends March 31, 2009
50% waste diversion will be achieved
Regional costs for sorting fibres unavailable
Total tonnage includes tonnes collected for recycling provided by the Re,lion
016
ATTACHMENT-/:t~ TO P, EPO Pd' #_~ 3E- a.~
0
.~0
0
0
Fig' REPORT TO
FINANCE & OPERATIONS COMMITTEE
Report Number: OES 28-03
Date: June 5, 2003
From:
Richard W. Holborn, P: Eng.
Division Head
Municipal Property & Engineering
Subject:
The Region of Durham's Integrated Waste Management System and
Program
City of Pickering Response to Report #2003-J-11
Recommendation:
4a)
That Report OES 28-03 regarding the Region of Durham's Integrated Waste
Management System and Program be received; and that
The City of Pickering acknowledge the recommendations adopted by Regional
Council on May 7, 2003 regarding the Annual Solid Waste Management
Servicing and Financing Study and proposed 2003 Current and Capital Budget
and related financing (#2003-J-11); and that
The City of Pickering supports a commitment by the Region of Durham to Miller
Waste Durham Inc.'s Pickering Site at 1220 Squires Beach Road for a long term
solution to receive, process and transfer Durham's waste; and that
The City of Pickering agrees to participate in the Region's Integrated Waste
Management Program under the following conditions:
The contract to collect garbage, yard waste, kitchen organics and expanded
blue box materials remain with Miller Waste Systems at least until March 31,
2009 (the original term of Pickering's contract}.
ii)
The Region confirms that the program to collect kitchen organics will not
commence until the Miller Waste Durham Inc. site at 1220 Squires Beach
Road, Pickering is able to receive such waste, through a long-term
commitment with Durham Region and after an extensive education and
promotion campaign for residents in Pickering.
iii) The Region provide each household in Pickering the same "start-up" package
consisting of bins, bags, liners and information guide that the other
participating municipalities received as per the May 7, 2003 Council
recommendations.
018
Repor[ OES 28-03
^TTACHMENT #
'~ TO REPORT #~. ~-¢'-°-'5
,;.'2 ~:,-~ ¢ ~' Date: June 5, 2003
Subject: The Region of Durham's Integrated Waste Management System and
Program
City of Pickering Response to Report #2003-J-11
Page 2
4b)
iv) The Region agrees to assist in the funding of staff at the City that will deal
with waste management issues and inquiries during the transfer of
jurisdiction, at an amount to be determined.
v) The Region reimburses the City of Pickering for waste collection costs
incurred retroactive to January 1, 2003 consistent with the May 7, 2003
Council recommendations.
OR
The City of Pickering requests the Region to proceed with the implementation of
the Region's Integrated Waste Management System by assuming responsibility
to collect all materials that are diverted from landfill through recycling (expanded
blue box) and composting (kitchen organics and yard waste) with the City
retaining responsibility for the collection of garbage under the following
conditions:
ii)
iii)
iv)
The contract to collect yard waste, kitchen organics and expanded blue box
materials remain with Miller Waste Systems at least until March 31, 2009 (the
original term of Pickering's contract).
v)
The Region confirms that the program to collect kitchen organics will not
commence until the Miller Waste Durham Inc. site at 1220 Squires Beach
Road, Pickering is able to receive such waste, through a long-term
commitment with Durham Region and after an extensive education and
promotion campaign for residents in Pickering.
The Region provide each household in Pickering the same "start-up" package
consisting of bins, bags, liners and information guide that the other
participating municipalities received as per the May 7, 2003 Council
recommendations.
The Region agrees to assist in the funding of staff at the City that will deal
with waste management issues and inquiries during the transfer of
jurisdiction, at an amount to be determined.
The Region reimburses the City of Pickering for organic waste collection
costs incurred retroactive to January 1, 2003 consistent with the May 7, 2003
Council recommendations.
OR
ATTACHMENT # ~ TO REPORT #~ 3 ~'-0~
Report OES 28-03 .3 ¢/i,~ Date: June 5, 2003
.Subject: The Region of Durham's Integrated Waste Management System and
Program
City of Pickering Response to Report #2003-J-11 Page 3
019
4c)
4d)
The City of Pickering requests the Region to proceed with the implementation of
the Regions' integrated waste management system that includes a two or three
stream collection of recyclables and two stream collection of organics with the
City retaining responsibility for collection of garbage, organics and yard waste
under the following conditions:
i)
ii)
iii)
The Regional contract to collect expanded blue box materials remain with
Miller Waste Systems at least until March 31, 2009 to coincide with the term
of Pickering's contract to collect garbage, yard waste and kitchen organics.
The Region confirms that the program to collect kitchen organics will not
commence until the Miller Waste Durham Inc. site at 1220 Squires Beach
Road, Pickering is able to receive such waste, through a long-term
commitment with Durham Region and after an extensive education and
promotion campaign for residents in Pickering.
The Region provide each household in Pickering the same "start-up" package
consisting of bins, bags, liners and information guide that the other
participating municipalities received as per the May 7, 2003 Council
recommendations.
OR
'The City of Pickering is satisfied to continue with the status ~iuo waste
management system, is not prepared to collect two-stream organics (yard waste
and kitchen organics) at this time, is retaining responsibility to collect garbage
and yard waste and requires detailed financial and tax impact information from
the Region in order to determine a business case; and that
Report OES 28-03 be forwarded to the Clerk of the Regional Municipality of
Durham.
Executive Summary: At the Council Meeting of May 7, 2003, the Region of
Durham adopted recommendations regarding Report #2003-J-11 for Solid Waste
Management Services. One recommendation was for the municipalities of Picketing,
Ajax, Oshawa and Whitby to respond within 60 days, as to whether they concur with
joining the Region's Integrated Waste Management Program.
This report investigates the options available to the' City of Pickering for the provision of
Solid Waste Management Services with respect to collection responsibilities and waste
streams. The City has four options that can be considered:
020
Report OES 28-03
L~ c~ ¢~" Date: June 5, 2003
Subject: The Region of Durham's Integrated Waste Management System and
Program
City of Pickering Response to Report #2003-J-11
Page 4
Option 1 - transfer all waste responsibilities to the Region.
Option 2-
retain waste collection responsibilities for garbage only and transfer organic
collection to the Region as a recycling/composting initiative and have the
Region implement a kitchen organics collection program.
Option 3 - retain waste collection responsibilities and agree to a two-stream organics
system by implementing a kitchen organic collection program.
Option 4 - maintain the status quo with respect to waste management responsibilities
and collection systems (i.e., do nothing)
Before any kitchen organic collection program can commence, the Region of Durham
must commit to a site to receive and process the materials. The May 7, 2003 Regional
Council recommendations direct Regional staff to negotiate with Miller Waste to utilize
the site on Squires Beach Road in Pickering. The City of Pickering supports this
location as a made in Durham solution.
It is important to the City's administration that a "one collector take all" system be
maintained in Pickering. As such, the recommendations in this report include
conditions that Miller Waste Systems be the contractor in Pickering, in order to honour
the long-term contract that Pickering entered into in October 2000.
The Region of Durham has committed to fund kitchen organic green bins to an amount
of $20 per household should this program be implemented in Pickering, regardless of
jurisdiction over collection. The Region of Durham has also committed to recover the
City of Pickering's collection costs through the Regional Solid Waste Tax Requirement
effective January 1, 2003 if the City chooses to transfer waste collection responsibility
to the Region. This cost is estimated to be $1,474,815 (net G.S.T. included) in 2003.
Financial Implications: City staff have not received information requested in letters
dated March 13, 2003 and April 4, 2003 to Regional staff regarding the financial
estimates of the proposed Regional system of Integrated Waste Management. City
staff was presented information by the Region indicating that under the Regional
program for the four participating municipalities, the average increase on the overall
waste tax requirement (local plus Regional) was estimated at 10% (range 0% to 20%).
However, it must be noted that levels of service increased in three of the four
municipalities. Regional staff have indicated that there would likely be no net tax impact
in Picketing when all aspeqts of waste management expenditures and revenues are
considered, however, no information has been provided to confirm this assumption, and
a review of the Region's 2003 Current and Capital budget did not assist'in this respect.
Report OES 28-03
Date: June 5, 2.003
Subject: The Region of Durham's Integrated Waste Management System and
Program
City of Pickering Response to Report #2003-J-11
Page 5
02t
Should the City transfer waste collection responsibilities to the Region, the local solid
waste tax requirement would decrease and the Regional solid waste tax requirement
would increase. Should the decision be made within the 60-day response period
requested by the Region, the City's costs for collection will be recovered from the
Regional Solid Waste Tax Requirement effective January 1,2003. This is estimated at
$1 ,.474,815 (net G.S.T. included) for the year 2003.
Background: On May 7, 2003, the Council of the Regional Municipality of
Durham adopted recommendations from the Finance & Administration and Works Joint
Committee related to the Annual Solid Waste Management Servicing and Financing
Study and proposed 2003 Current and Capital Budget and related financing report
(#2003-J-11).
The recommendations have been categorized under the following headings and the
entire resolution is included in this report as Attachment 1:
a) 2003 Solid Waste Management Budget and Tax Rates
b) A new expanded Blue Box Program in Ajax, Whitby, Pickering and Oshawa
c) The Regional Integrated Waste Management Program
d) The CN Watson and Associates "Durham Region Waste Management Systems
Study"
e) Residential brush, leaf and yard waste contracts
f) Energy for waste
g) Other matters
h) Negotiations with Miller Waste Systems for a long term disposal facility
i) Authorizations
Recommendation C (iv) requested that the local Area Municipalities of Ajax, Pickering,
Oshawa and Whitby respond to the Region within sixty days or sooner of their
concurrence to participate in the Region's Integrated Waste Management Program.
Report OES 28-03 provides comment on the Region's recommendations and compares
them to resolutions of the Council of the City of Pickering related to solid waste
management. It also provides information for Council to consider in making an
environmentally and financially responsible decision on solid waste management
services for the City of Pickering.
022
Report OES 28-03
Subject: The Region of Durham's Integrated Waste Management System and
. Program
City of Pickering Response to Report #2003-J-11
Page 6
Currently, the City of Pickering has jurisdiction over, and provides the services of
collection of garbage, and yard waste to approximately 24,000 residential units
(curbside and medium density multi-residential). Administrative services such as
education, promotion and advertising programs are also provided by the City. In 2002,
the City collected 22,418 tonnes of garbage waste and 1905 tonnes of yard waste.
The Region of Durham has jurisdiction over, and provides the services of collection of
blue box recycling and multi-residential recycling collection, and all services related to
receiving, hauling, disposal, processing and marketing of all solid waste and
recyclables. In 2002, the Region collected 6035 tonnes of curbside recyclables and
266 tonnes of apartment recyclables in Pickering. Recently, the Region of Durham has
taken over all waste management powers in the Area Municipalities of Clarington,
Brock, Scugog and Uxbridge through an Integrated Waste Management Program.
In November 2001, the City of Pickering, in partnership with The Town of Markham,
Miller Waste Systems and the Region of Durham commenced an integrated waste pilot
program in the Amberlea neighbourhood. In this program, enhanced recycling and
kitchen organics were collected using an automated collection truck and carts for
approximately 518 homes. This program is still in place, but the cart for garbage and
recycling has been removed and collection has been reverted back to bags and blue
boxes. In this program, diversion from landfill increased from 27% to an annual
average of 54%. The costs related to automated collection vehicles and cads make
this prohibitive to expand Citywide, but indicated quite clearly the willingness of
residents, on a small scale, to participate in separation of kitchen waste to increase
diversion from landfill.
When the Region commenced their Integrated Waste Management Program in
Clarington, Brock, Uxbridge and Scugog, the four remaining local municipalities were
asked if they were interested in participating. In response, the Council of the City of
Picketing passed Resolution #75/02 at the Council Meeting of May 6, 2002, indicating
conditions upon which Picketing would be a participating municipality. The Region
dealt with this, and other local municipal correspondence and requests regarding solid
waste, through the C.N. Watson review and Report 2003-J-11.
Based on the recommendations contained within the Regional approval of May 7, 2003,
the City of Picketing has one of four options.
Option
Respond to the Region within sixty days or sooner of their concurrence to
participate in the Region's Integrated Waste Management Program.
Report OES 28-03
Date: June 5, 2003
Subject: The Region of Durham's Integrated Waste Management System and
Program
City of Pickering Response to Report #2003-J-11
Page 7
023
Option 2
Request the Region to proceed to implement the Region's Integrated Waste
Management System that includes the two-stream or a three-stream collection of
recyclables and two stream collection of organics. Advise the Region that the
City of Pickering will retain responsibility to collect garbage, and request the
Region to assume responsibility to collect and recycle kitchen organics and yard
waste.
Option 3
Request the Region to proceed to implement the Region's Integrated Waste
Management System that includes the two-stream or a three-stream collection of
recyclables and two stream collection of organics. Advise the Region that the
City of Pickering will retain responsibility to collect garbage, kitchen organics and
yard waste.
Option 4
Maintain the status quo with respect to jurisdictional responsibilities and waste
management systems for diversion. Advise the Region that the City of Pickering
is not providing a two-stream collection of organics, and kitchen organics will not
be separated.
The following describes the details of each option and provides the information required
for Council to respond to the Region of Durham.
Option 1
The Region of Durham's Integrated Waste Management Program has established a
minimum benchmark standard for levels of service. These standards are in Place for
Clarington, Brock, Uxbridge and Scugog and would be used for Pickering or any other
municipality that joins the program. The benchmark requirements are included as
Attachment #2.
When comparing the Region's Program to those currently in place for collection in
Pickering, the following differences are evident:
Adds expanded recycling City-wide
Adds food waste composting weekly City-wide
Yard waste - paper bags become mandatory, i.e., NO PLASTIC
024
Report OES 28-03
Date: June 5, 2003
Subject: The Region of Durham's Integrated Waste Management System and
Program
City of Pickering Response to Report #2003-J-11
Page 8
Adds I extra yard waste collection (24 vs. 23)
White goods weekly (an increase for rural which is currently monthly)
Imposes 3 bag limit for garbage (currently 4 bags)
Allows purchase of tags for excess bags
Bulky goods reduced to one a month collection (currently weekly)
Bulky goods is a call-in service and may be user pay
Includes street container collection (currently done by staff)
The City of Pickering passed a resolution at the Council meeting held on May 6, 2002,
advising the Region that Pickering is prepared to negotiate being a "participating"
municipality in the Region's acceptance of all waste management powers, subject to
many conditions. The resolution is included as Attachment #3. The majority of the
conditions were contingent on the Region's program in Pickering being a wheeled cad-
based system. The Region's Integrated Waste program is a system where blue boxes
(or any suitable container) are used for recycling, bags (or any suitable container) are
used for residual garbage, green bins are used for kitchen organics, and kraft, paper
bags are used for yard waste. Staff at the Region and City of Pickering are confident
that increased diversion to levels exceeding 50% are achievable using the Region's
system without the need for large wheeled cads.
The Region has a commitment through their May 7, 2003 set of recommendations to
provide the following assistance to the City of Picketing should the City be a participant:
Fund (recover) the 2003 collection costs for Pickering through the Regional Solid
Waste Tax Requirement effective January 1, 2003, should the City choose to
transfer waste collection responsibility to the Region. The City's 2003 budget for
compost and garbage collection is $1,474,815 (net G.S.T.). Since the waste
management function would be at the Regional level, an annual expenditure of
approximately $1,520,000 (total 2003 budget) would not be required at the City
level in 2004 and beyond.
II.
Ensure the delivery of household "green bins" to each household at a total cost
not to exceed $20 per household to be financed from the Regional Solid Waste
Management Reserve Fund. Regional staff advise that this would be done
through a public tender process and the package would include a kitchen bin, a
curbside bin, bio-degradable liners (one box), and five (5) kraft paper bags for
yard waste, similar to what was provided to Clarington, Brock, Uxbridge and
Scugog residents. The City would not be involved in the specification or
procurement of the bins. There are approximately 24,000 households on
Report OES 28-03
ATTACHMENT # J~--~___ TO' RE,~ 0~, ~"" #¢~S '~'~a~e
o/oF ~' June 5, 2003
Subject: The Region of Durham's Integrated Waste Management System and
Program
City of Pickering Response to Report #2003-J-11
Page 9
025
III.
curbside collection resulting in an estimated expenditure of $480,000 for the
green bin packages.
Negotiate with Miller Waste Systems for a long-term solution for the receiving
and disposal of Durham's garbage. Although not specifically mentioned, it is
implied that this solution would be within Durham's borders and include the site
on Squires Beach Road in Pickering. This would certainly put the Region and its
area municipalities at the forefront of responsible leadership in waste
management, and a made in Durham solution.
Should the City decide to transfer jurisdiction of waste collection to the Region, there
are certain safeguards that are important to maintain. Currently, the City has a contract
with Miller Waste Systems to collect garbage and yard waste with a term that ends
March 31, 2009. All of the terms of the contract were negotiated in good faith and
excellent service has been evident since the contract started October 1, 2000. It is
important that the new Regional contract be negotiated with Miller Waste with a
termination date not earlier than March 31,2009.
The City of Pickering and Region of Durham presently have only one contractor, Miller
Waste Systems, who provides collection within the City boundaries. However, the
Region's curbside blue box collection contract with Miller has only been extended to
May 28, 2004. In order to get the most out of an integrated waste management
program, having one contractor collect all materials is required. It is therefore,
important that the contract to collect expanded blue box materials in Picketing with
Miller Waste be extended to coincide with the contract for the garbage, and two-stream
organics, that being at least until March 31,2009.
Option 2
This option is a compromise between Option 1 and Option 3 in that it commits to the
separation of kitchen organics from the waste stream and diverts this material from
landfill, but this would be accomplished at the Regional level. It is based on the
premise 1:hat the Region is a leader in recycling and waste diversion as part of its
disposal mandate through the Municipal Act, 2001 and the Regional Municipality Act.
The Region currently collects recyclable materials, and compostable kitchen and yard
waste organics can be categorized as such.
The City of Pickering would retain responsibility for the collection of garbage. The
Region of Durham would retain responsibility to collect all recyclable (diverted)
materials. In accordance with the May 7, 2003 Council recommendations, the Region
would provide the green bins required for collecting kitchen organics and set the service
level standards for all organics and expanded blue box materials collection.
O26
Report OES 28-03
io ~F i.~ Date: June 5, 2003
Subject: The Region of Durham's Integrated Waste Management System and
Program
City of Pickering Response to Report #2003-J-11
Page 10
In order to retain the "one collector" status in Pickering, the Region's contract(s) for
collection in Pickering should be negotiated with Miller Waste Systems with an end date
of March 31, 2009.
Option 3
By requesting the Region to implement the Integrated Waste Management System in
Pickering, but not transferring responsibility of collection to the Region, the City is
agreeing and committing to diversion of kitchen organics from the waste stream.
The City would have to exercise Clause 3 of the contract with Miller Waste Systems,
due to a change in scope of works, and negotiate new prices to reflect the collection
changes contemplated. This would result in increased costs to the City.
The Region has committed through their resolution of May 7, 2003 to ensure the
delivery of the green bins for kitchen organics regardless of whether the City or Region
has jurisdiction over collection. However, the City would not have input into the
specifications or supplier. The City would be responsible to coordinate, promote and
advertise the new integrated waste management system with the exception of blue box
recycling to its residents and would retain jurisdiction over garbage, yard waste and
kitchen organics collection and administration of the contract. The City would continue
to budget for the collection service annually.
With two levels of government responsible for collection under two separate contracts,
there is the possibility that when the Region's expanded blue box collection contract
ends May 28, 2004, there could be two different contractors collecting waste and
recyclables within the City of Pickering. This is not desirable as proper coordination
and cooperation is required during recycling weeks and holiday collection changes.
Option 4
By exercising this option and advising the Region accordingly, the City of Pickering
would continue with the Status Quo waste management system. The City, at this time,
would not introduce the separate collection of kitchen organics to divert this material
from land!fill. As such, the contract with Miller Waste Systems would not change in
scope and new prices would not have to be negotiated. However, maintaining the
status quo, allows the City of Pickering to explore options related to waste collection
and diversion as well as potential operating efficiencies with Miller Waste Systems.
This would be done within a time frame acceptable to the City.
The City would maintain responsibility for garbage and yard waste collection and would
budget for these services annually with increases due to growth (volume) and CPI
(indexing). Advertising, education and promotion programs would be maintained at the
City and Regional levels.
Report (:)ES 28-03
if oF I ~ Date: June 5, 2003 027
Subject: The Region of Durham's Integrated Waste Management System and
Program
City of Pickering Response to Report #2003-J-11
Page
Attachrnents:
Resolution of May 7, 2003, Council of the Regional Municipality of Durham
Region of Durham's Integrated Waste Management Program Benchmark
Standard for Levels of Service
Prepared By:
Richard W. Fl'(~orn, P. Eng.
u'iSion Head/
nicipal PropertY & Engineering
Ap p rove d .,/..En'~l b~s e¢~y:
Everett
Director
Operations & Emergency Services
RWH:ds
Attachments
Copy: Chief A~ministrative Officer
Recommended for the consideration of
Pickering City Co~z[~il ,.. .,.
Tl~'~i. QL~n, C~ Admi~~e
028
Municipality
Durham
C;lerk~$
Depanment
605 ROSSI.AND ROAD E,
WHITBY ON LtN 6A3
CANADA
Fax: (gO5)
E-mail:
www. m¢on,durham.on,~
Pat M. Madlll,
Regional Clerk
................. ' MAY 1 4 2003
........................................................ "GL~K'8 OlViSlO~
65 Haloed Avenue
Aj~, ON L1S 2H9
The Annual ~olld Waste Management Se~lolng ~nd Financing
$tudy and propo~d 2003 Currant and :apl~l tudl~t and
related flna~ol0~ {~0~4,1~} - OUR FILE: F0140
Mr, de Ron,d, the Finance & Administration and WOrks Joint
Comml~ees of Regional COuncil considered the ~ove ma~er and
at a meeting held on'May 7, 2003, Oouncil adopted Iht following
recommenda~on~ ~f the Joint OommiAees;
2003 Solid Waste Man, aqement Budget and Tax Rates
i) THAT'the proposed_2003,Regional $olld,,Wa~te
.Msnag.e. ment Operating Budget in the amount of
$20,426,600 be approved'so summarized in Schedule 1
to the Recommendations contained in Joint Report 2003-
J-11;
ii)
THAT the proposed 2003 Reglortal.$olld Waste.
Management..CaDital Budget in the amount of $720,000
be approved as summarized in Schedule 2 to the
Reoommehdations contained in Joint Report 2003-&11; '
and
iii)
· THAT the,2003 Regl.onal Solid Waste .Mans;lament
T_.~ax Rates be approved as summarized in Schedules 3
and 4 to the R.ec~ommendations contained in Joint Report
2003-J-11, based upon the proposed 2003 Solid Waste
Management Budget,. which in 2003 separates Regional
Integrated Waste Management Program costs from the
remaining non-integrated program costs for Regional
waste operations in the Towns of Ajax and Whitby and
the Cities of O~:[~awa and Piokering;
12
100% Po*t Con~u'mer
F R
b)
CLEP, t{S DF__.F'T L.405 6;6',-] ~f:E.l~;3 TO P.]~,"
L.L,E R I NG
A new expan'd, pd Blue Box, Program tn Alex. W ,171~bv~
.?lckerln, q and Oehawa~
THAT in order to meet Regional Council'scommitment to'
implement a.n'expanded mc?cling program ~ soon a~.
· po~ible across the Regi0n...the following be approved:.
'THAT a cent?act extensior~ with Miller Waste Systems for
.the curbside collection of_basic Blue Box recycla.bles for the
residents of Ajax, Oshawa, Picketing'and .Whitby at the. rate
of $28;77 per household'Per year, (excluding GST) .from
February 1,.2003 until June 6, 2003, when an expanded
recycling progr~.m can commence in Ajax, Oshawa, .
Pickerin9 a.n.d Whitby;
THAT a contract, eXtension With'Miller Waste systems for
the curb-side colle~tioh of'the e,e_x~anded Blue Box
recyclabl6s for the residents ~f ~iokerlng, Aj~x,'Whltby and
..Oshawa at .the rate of $27.32 per household per. year
.(excluding G$'f} from June 9, 2003 to Ma~/2.8, 2004;'.
TRAT a contract extension with Miller Waste Darh.am Inc..
for.the sorting of mixed Blue Box ~ontai~ers at Miller's
Pickering facil!ty at'the' basl~: sorting rate of $~166,96 per'
t0nne from.Febm, ary 1,2003 antil the new expanded Blue
BOx'containers program is started on June 9, 2003, (At
which time, 'a new rote of $103,19 per tonne; excluding
GST, will apply Until May 28, 2004);
THAT a contract extension with Miller Waste Du[harn Inc.
for the haulage of mixed Blue'Box containers, received from
Clartngton, Ajax, Oshawa, Pbkering ahd Whitby, to Miller's
Pickerihg.'faciltty, ;at a rate of $31.00 per tonne, including .the
rental of'required roll, off bins (excluding GST) during the
period from February !, 2003 until. May 2,8; 2004;
.' '029
FR
c)
-.LERk=,
~ B~, ~L~.~t TO PIEk"ERING
~:,YVACHMEN'[~__. < TOREPORT~_~E~
The'Regional Inte~ated...Waste Ma~anement
i) ' THAT in order to implement the Regional COuncil "
Reselution of Februa~ 12, 2003.(A~chment ~1. ' '
Sohedule 2'to Joint Repo~ 2003.J.11), Redonal'Coup=il
authorized Works and Rnance staff to ~mmence
negotiations with Picketing, Aj=, OshaWa,. and Whitby, to
resolve outstanding issues, including =on~rns and
recommendations brought toward by Io~J Area
Municipalities through coffespondence reoeive~ b~ the
Region from PickeHng, Oshawa and Whitby (see ' ...
Attachmen~ ~3 - Correspondence items t0 Joint
2003-J-11)., to pe~it the impiementation of the Region's~
.Integrated ~aSte M~agem'ent Program in these Area
Municipalities by 2004;
ii>
THAT given the willingness of the'City,of Piokefing to.: .
paRlclpate in,a Regional Integrated Waste Management:
Program, which includes cu'rb-side organics, col'laotian
and exp~n, ded feQyoi'ables collegian, It is farther
'recommended that; ,..
,a) .
b)
Staff.of the Finar;~ and Works Departments be'.
authorized to immediately commence negotiations
wi~h the'staff of t'he',City of Picketing and Mllle~'
Waste Systems to determine the feasibility.of.
extending the Region's Integrated Waste
Managemerit Program tO Picketing residents
commi~ncing as soon as p0.,ssible in 2003;
Should the City of Picke.ring ohoose to transfer
waste colleCtion responsibility, under the
~Ct,"the 2003 costs for collection,, recycling,, haulage
and disposal be recovered'from Picketing through.
the Regional Solid Waste Tax'Requirement
effective January 1,2003; and
'THAT the Region ensure delivery of household 'Green
Bins' to each hdusehold, at a total cost not to exoeod'
$20 per I'iousehold;~to be financed from' the Rog!anal .
Sc/lid Waste Managemen{ Reserve Fund, consistent
with the Region's 2002 capital funding.commitment to
purchase 0rganic,.4 contaii3ers, as previously approved
by Regional Council during implementation of the
Regional' Integrated Waste Management .Program in
Clarington, Brock, Scugog and. Uxbridga; ,...
P. 03/~E
14
~003
ATTACHMENT ~?~ ...~- (~' ~ .~'-o._.-~
..LER[ .... DEF'T 90 "-' TO PICKER i I'.IG
REPOR'[~_O~ ~ ~-
' ~~
' iv) .' THA~;:the)oml ,Of Aj~, Plckedng,
. . 'Osh~::an~, ~to-r%pond to the.
'Reg,oh W,,in'~rfi~n"r of their oOnCurre'nc.
· "~, , to~a.icipate~~gioCntegrated waste. ' .'
'. 5, Man.gement'Prog, ra , '... .
~AT the mp~A from' G.~. Wagon and.~s~iatee "Du~
Reglon'W~te M~a~me~t Systems 8~dy' ~
(eee A~ohment ~ to' Joint' Repo~ 200a~-11) and Regional.
Oounoil approve the'mCommendmions ~ntained in the
8~dy ~
. 'a) 'That th'e 'RegiSn of Durham' continue to proceed w]t~.
the. implementation of its'"LongAerm Waste
M~ag~ment Strategy Plan~ 2ooo-2oEo;'
b) That ~e Region ~f Durham,.in ~nce~ with· the~
Ar~'MuDIClP~litie~, pried 'tO ~mplement Ihe~~
Begi~n~s ifltegmte~ waste manag, ment ~ys~em ~o~.~
the munieipalitie8 of Picketing, Ajax, Wht~y and
Oehaw~ lhM includes ~ ~o-stream Or a throe-
~tream c~llection d.mcyclables and ~o-Stmam
:olleotion' bf organics,, at ~he Io~1 m~nicip~litles ~
: request';. - ....
e) ' R~sldentlal Brush, Leaf and Yard Wa~teg~ntract~
...i) THAT the Regi~ reje~ ~1 pr~osals Sbbm~ed un~r RFP..
.332-2~1 for ~e r~Mng, ~ling and ~mposfing of b~h,'
leaf and ya~ wa~e as well ~ f~'wastes for ~mpo~fing,
., sin~ the one bid re~ed was una~p~le; and
'. ii), THAT the'Region isspe hew tendem fo~ ~e interim r~iving,
· hauling and ~mposUng'of residential b'rush, le~ ~d yard
wa~es from Picketing, Aj~, Whi~y and Oshawa and fr~.~e
Region's W~te Ma~geme~t Facilities;
F'. 04/0E
031.
I:)32
2003
40 FR
ATTACHMENT #._~'T'O REPORT
CLERKS ]'~EPT 9~5 g~_, ~gE,,:, TO
. '
?-o
/:,J;'?ACH McN~ ~ .... ~
f)
Energy from Waste'
'i) THAT.the Regiod. reje~ a proposal from Miller Waste
Systems for the re0eiving, hau!ing and disposal of up. tO
15,000 tonnes of residenti=~l garbage waste a.t the energy .
from waste facility operated by American ReFuel in Niagara
, Faits., New York due to pi'ohib.itive costs; and
ii) THAT Reg!onal stuff'be authorized tO :meet with staff from
other GTA Regions.to explore, opportunities to maximize
waste diversion and examine opportunities for management
of waste materials,, including options for Energy From·
Waste type facilities;
',Other Matters_'
i) THAT in order to cor~r~ue existing recycling programs and
· establish a rate for garJ~ge bagtags, the following be
approved:
a)
b)
The contract'be extended with .Miller.was. '~ Systems for
' collecti,on and processing of Blue .Box recyclableg from
e,p.artrnent.buildings and town. houses in .Pbkering, Ajax, ~
Whi~y and Oshawa at the,.current rate of $1,2.3 per unit
per month (exoluding GS.T) from May 1, 2003 to
September 26, 2003;
'The contraat be extended With Atlantic'Packaging
Products Ltd. for the sale .of Blue Box paper fibres at
currant'market fa{es from February ,1,2003 to May 28,
2004i and "
That Regi0nal Fees ahd Charges for Solid Waste
Management be approved as set out in Att~hmenti#i.
Schedule'3 to .Joint. Report 2003-3-11, including a .
Regional fee for garbage bag tags set at $1.50 per tag,
to be purcha~, d where residents and businesses i: .
participating in the Regionatlntegrated Wast~.
Management Pmgr~;(currently In Clarington, Scugog,
Uxbridge and Bro~k) require mo, re than the three bag
'limit of garbage waste per collection stop, .T,I~ approved
listing for Solid waste Management. will form' part' of the
regional listing of Fees and Charges, to.be distributed to
the public;
/6
~R
C L E R K B
i)
THAT subject to negotiation with the local area'municipalities.
' particil~ating, ~at '$taff negotiate with Miller Waste Systems fora
16rig term dis~osa~ facil~ for the' disposal of Durham'garbage 'and
that the neg~ati~:~ pla~e uPOn. notificntion from the lOWer
· area municfpalities for their p~, rticipation; and
Authorlza,tlons:
, i) . · THAT'the Regional Solicitor.be authorized to, prepare the
requisite By-law-~ and, agreements; and
ii) . THAT.'the. Regional'Chaii' and Clerk be authorized to
execute the subject agreements."
F'. 0~;/0E
P.M: Madilt, A,MLO.T:, CMM 1
.Regional Clerk
PMM/ab '
IR.J. Clapp, Commissioner of Finance.
J:,R, McCorkell, Commissioner of Works ·
a.J. Royl RegiOnal.Solicitor
'Area'Clerks
034
Region of Durham
New Integrated Waste Management Program
Benchmark requirements
The Region of Durham has established the following as the minimum benchmark
standards for the new integrated waste management program, so residents will know
what to expect and better understand how they can actively participate in reducing their
waste by increasing their recycling and composting acti'dties. These benchmark
standards will ensure residents receive the same level of curbside waste service and the
Region is able to cost effectively recycle, compost and dispose of residential waste
materials.
Garbage
Weekly garbage waste collection with a 3 bag limit per collection
Garbage bag tags for more than the 3 bag per week limit
"Call in" separate bulky goods collection
Recycling
Biweekly expanded Blue Box recycling collection
· Two or more Blue Boxes to be used to separate paper fibres from containers
· Cardboard and boxboard to be flattened, bundled and tied '
,, Weekly white goods collection
· No plastic bags
Composting
· Weekly food waste collection using bio-degradable liner bags
· Seasonal leaf & yard waste collections, 24 per year
· Paper yard waste bags or rigid open top containers to be used
· Seasonal fled brush collection with a 3 bundle I/mit per collection, 24 per year
· Christmas tree collection, two pickups in January
· No plastic bags
No grass clippings
Operational activities
Collection hours to be 7:00 am to 4:00 pm, Tuesday to Friday
Holidays to be collected on following Saturday
All waste materials to be collected on same day of week
RESOLUTION OF COUNCIL
DATE
MOVED BY
SECONDED BY
That Mayor Arthurs be authorized to make the following proclamation:
"Child Abuse Neglect & Prevention Month" - October, 2003
"Foster Family Week" - October 20 to 26, 2003
CARRIED:
MAYOR
Sep-ZB-O3 Ol:llpm From-Durham Children's Aid Midt0wn +gO5433Zg~ T-Tg4 P.OOZ/OOZ F-503
03c
Durhorn children's Aid 5ociety
555 Rossland Road West, Oshawa ON LIJ 3HS
Tel: 905-~33-155l Fox' 905-~33-0603 E-mail: durhamcaedurhamcas, ca
Charitable Registration Number: 129~7 6~0~
September 25, 2003
City of Pickering
Att'n: B. Taylor, Clerk
Dear Mayor Arthurs & Council,
October is Child Abuse & Neglect Prevention Month. Durham Children's Aid Society
initiated the Purple Ribbon Campaign, in October 1992 to commemorate the month. Since that
time, the use of the purple ribbon as a symbol has been adopted by 42 Children's Aid
Societies across Ontario.
Durham CAS would like to request the support of the City of Pickering by having
'- .......... ' .... "" ~-;2..",~,~,,~,'u,,
One important week during this month is Foster Family Week, during which we honour the
families that provide the ultimate community service by caring for children in our care who
have suffered abuse and neglect. We would also like to request that Council~tl~411~Ft~
We would appreciate being able to appear before Council on October 7 to provide more
information and formally request the declaration of both Chiid Abuse & Neglect
Prevention Month and Poster Family Week.
Last year over 10,000 ribbons were distributed throughout Durham Region, and over $15,000
raised to support abuse prevention, education, and enrichment for children who have been
victims, or are at risk, of abuse and neglect.
O,~er 1,000 children are being cared for right now in one of 216 foster homes. For every one of
these children there are at least four more who receive assistance while they remain at home.
We encourage you and your councilors to make these important declarations and wear purple
ribbons throughout the month to show support for our efforts to raise awareness of child abuse
and neglect. If you have any questions, please contact Yvonne Williams at 905-433-1551 x
2619. Thank you for your support.
Since~y,
James L. Dubray
Executive Director
Makb9 a difference since 1905
THE CORPORATION OF THE CITY OF PICKERING
BY-LAW NO. 6179/03
Being a By-law of The Corporation of the City of Pickering to
Amend the Payment of Property Taxes from ten monthly post
dated cheque payments to eleven monthly electronic payments.
WHEREAS the Council of The Corporation of the City of Pickering, enacted By-law
Number 354/76 on February 2, 1976 to provide for the payment and collection of
general taxes.
WHEREAS the Council of The Corporation of the City of Pickering enacted By-law
Number 4676/95 on October 2, 1995 to amend By-law Number 354/76 to provide for
the provision of ten post-dated cheques; and
WHEREAS it is the intent of the Council of The Corporation of the City of Pickering to
amend the property tax payment By-law to allow for a change from the ten post-dated
cheques to eleven electronic payments.
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF
PICKERING HEREBY ENACTS AS FOLLOWS:
Section 6 of By-law 354/76, as amended by By-law 4676/95 is hereby amended
by deleting Section 6 of By-law 4676/95 and replacing it with:
Notwithstanding Clauses 3,4, and 5 above, and provided all taxes
payable by the taxpayer in any year prior to the current year, plus
all penalties and interest thereon, are paid in full, the Treasurer is
hereby authorized to accept eleven monthly electronic payments,
commencing January 1st and ending November 1st inclusive; the
first six electronic payments from January 1st to June 1st, will pay
the interim tax bill adjusted by an increase as determined by the
Treasurer for property re-assessment years and the second five
electronic payments dated July 1st to November 1st will pay the
final tax bill installment in five consecutive equal monthly part
payments. Failure by the taxpayer to pay any one monthly part
payment will invoke the penalty provisions as set out in Clause 4
of this By-law.
If any section or portion of this By-law is found by a court of competent
jurisdiction to be invalid, it is the intent of Council for The Corporation of the City
of Pickering that all remaining sections and portions of this By-law continue in
force and effect.
BY-LAW read a first, second and third time and finally passed this 7th day of October,
2003.
Wayne Arthurs, Mayor
Bruce Taylor, Clerk
037
THE CORPORATION OF THE CITY OF PICKERING
BY-LAW NO. 6185/03
Being a by-law to amend by-law 2192/86
designating certain highway within the
City of Pickering as through highway.
WHEREAS, By-law 2192/86, as amended, designates Cowan Circle within the City of
Pickering as through highway; and
WHEREAS, it is deemed expedient to amend By-law 2192/86 to provide an all-way stop
at the intersection of Cowan Circle and Moorelands Crescent (easterly intersection).
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF PICKERING
HEREBY ENACTS AS FOLLOWS:
Schedule A to By-law 2192/86, as amended, is hereby further amended by
deleting the following item:
Highway From T_9o
Cowan Circle Rosebank Road South terminus
Of Cowan Circle
Schedule A to By-law 2192/86, as amended, is hereby further amended by
adding hereto the following items:
Highway From ?_90
Cowan Circle Rosebank Road Easterly intersection of
Moorelands Crescent
Cowan Circle
East limit of the easterly
Intersection of
Moorelands Crescent
South terminus of
Cowan Circle
This By-law shall come into force on the date that it is approved by the Council of
the City of Pickering and when signs to the effect are erected.
BY-LAW read a first, second and third time and finally passed this 7th day of October
2003.
Wayne Arthurs, Mayor
Bruce Taylor, Clerk
TOYN EVALF' ROAD ~ X~
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OPE~TIONS & EMERGENCY
MUNICIPAL PROPER~ & TRAFFIC REPORT
ENGINEERING DIVISION
.~o, ~AT~: LOCATION OF PROPOSED STOP SIGNS
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L:\MPandE\771ematic Mopplng\Map=\Mp~. - Traffic\A~achment for Report\2003 T-Reporf-21.dwg