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Home My WebLink About06/23/2003 Finance & Operations Committee Meeting Minutes Monday, June 23,2003 at 1 :30 PM Chair: Councillor Johnson PRESENT: Mayor Wayne Arthurs COUNCILLORS: M. Brenner M. Holland R. Johnson B. McLean D. Pickles D. Ryan ALSO PRESENT: T. Quinn - Chief Administrative Officer E. Buntsma - Director, Operations & Emergency Services N. Carroll - Director, Planning & Development G. Paterson - Director, Corporate Services & Treasurer J. Reble - Solicitor for the City R. Holborn - Division Head, Municipal Property & Engineering S. Reynolds - Division Head, Culture & Recreation B. Taylor - City Clerk D. Kearns - Committee Coordinator ADOPTION OF MINUTES Meeting of May 26, 2003 II MATTERS FOR CONSIDERATION 1. OPERATIONS & EMERGENCY SERVICES REPORT OES 28-03 THE REGION OF DURHAM'S INTEGRATED WASTE MANAGEMENT SYSTEM AND PROGRAM CITY OF PICKERING RESPONSE TO REPORT #2003-J-11 Referred to the July 28th Council Meeting As Amended - 1 - Finance & Operations Comm ittee Meeting Minutes Monday, June 23, 2003 at 1 :30 PM Chair: Councillor Johnson 1. Mr. McArthur, Miller Waste Systems, made a presentation to Committee with respect to the various options for waste disposal. 2. APTA FIRST QUARTER PERFORMANCE FOR 2003 Approved See Recommendation #1 3. OPERATIONS & EMERGENCY SERVICES REPORT OES 29-03 PROPOSED TELUS MOBILITY COMMUNICATION SITE SIDELINE 24 NORTH OF HIGHWAY 407 LEASE AGREEMENT Approved By-law Forwarded to Council See Recommendation #2 4. OPERATIONS & EMERGENCY SERVICES REPORT OES 30-03 TENDER T-4-2003 TENDER FOR SURFACE TREATMENT. AUDLEY ROAD Approved See Recommendation #3 5. CLERK'S REPORT CL 19-03 APPOINTMENT TO ENFORCE THE PARKING BY-LAW By-law Forwarded to Council 6. CLERK'S REPORT CL 18-03 APPOINTMENTS TO THE DURHAM REGIONAL POLICE SERVICES BOARD Approved See Recommendation #4 -2- 9. Finance & Operations Comm ittee Meeting Minutes Monday, June 23, 2003 at 1 :30 PM Chair: Councillor Johnson III OTHER BUSINESS 1. Councillor Holland advised that he has received a number of resident concerns with respect to the hours of operation at the Recreation Complex. He requested that the hours be extended from 10 pm to 11 pm, Monday to Friday. Approved See Recommendation #5 2. The Chief Administrative Officer advised that he has been in contact with the Region of Durham and Ontario Power Generation concerning delaying the Provincial Nuclear Exercise which has been scheduled for October 16, 2003. 3. The Chief Administrative Officer advised that he is in receipt of Dr. Eyles report on Storm Water Management which he will review with staff. 4. Councillor Brenner advised that he forwarded correspondence to the City Clerk concerning the guilty plea entered by the City with respect to dumping in the Amberlea Creek. Council were advised of this issue and a report was provided by the Solicitor for the City. 5. Councillor Pickles advised the Director, Operations & Emergency Services of infected trees on Baggins Street. 6. Councillor Holland requested staff to address the issues at the south end of Liverpool Road with respect to the difficulties pedestrians are experiencing with the construction work and walking through the area. 7. Councillor Johnson advised that he chaired a session concerning CEPA Road Salts at the Ontario Traffic Conference. 8. Councillor Johnson advised that the Durham Regional Police will make a Power Point Presentation at Council concerning speeding issues. Councillor Johnson questioned the issue concerning asphalt on Southview Drive. The Director, Operations & Emergency Services advised that a petition has been received from residents requesting the paving of Southview Drive. This petition will be forwarded to Mayor Arthurs and Councillors Johnson and Pickles. 10. Councillor McLean requested a status report on the Knob Hill Farms site. - 3- 9. 10. 11. Finance & Operations Committee Meeting Minutes Monday, June 23, 2003 at 1 :30 PM Chair: Councillor Johnson IV MATTERS FOR CONSIDERATION 7. CORPORATE SERVICES REPORT CS 25-03 DEVELOPMENT CHARGES - ANNUAL INDEXING Approved See Recommendation #6 8. CORPORATE SERVICES REPORT CS 24-03 DEVELOPMENT CHARGES RESERVE FUND -STATEMENT OF THE TREASURER FOR 2002 Approved See Recommendation #7 CORPORATE SERVICES REPORT CS 28-03 2003/2004 PROPERTY AND LIABILITY INSURANCE Approved See Recommendation #8 CORPORATE SERVICES REPORT CS 29-03 FIRST AMENDING AGREEMENT -VERIDIAN CORPORATION SHAREHOLDERS' AGREEMENT By-law Forwarded To Council INTERDEPARTMENTAL DEVELOPMENT TEAM REPORT lOT 01-03 CITY OF PICKERING PARTICIPATION IN THE REGION OF DURHAM'S PROPOSED COMMUNITY RENTAL HOUSING PROGRAM Approved See Recommendation #9 -4- Finance & Operations Committee Meeting Minutes Monday, June 23, 2003 at 1 :30 PM Chair: Councillor Johnson v ADJOURNMENT The meeting adjourned at 3:38 PM and reconvened at 4:58 PM to consider the following matters In Camera: 1. The Chief Administrative Officer advised Council that a personnel matter has been resolved to the satisfaction of all involved. 2. The Chief Administrative Officer distributed correspondence dated June 18, 2003, from the Solicitor for the City concerning the Ministerial Zoning Orders. 3. The Chief Administrative Officer distributed correspondence dated June 18, 2003, from the Solicitor for the City respecting #7 Auto Recycling OMB Hearing. 4. The Chief Administrative Officer distributed and commented on correspondence dated June 18,2003, from the Solicitor for the City concerning Kinsale Topsoil OMB Hearing. 5. The Chief Administrative Officer distributed and commented on correspondence dated June 20,2003 from the City Clerk concerning a deck complaint. The meeting adjourned at 5:14 PM. - 5- Appendix I Finance & Operations Committee Report FOC 2003-6 That the Finance & Operations Committee, having met on June 23, 2003, presents its sixth report to Council and recommends: 1. APT A FIRST QUARTER PERFORMANCE FOR 2003 To receive for information correspondence dated June 9, 2003 from the General Manager, Ajax Pickering Transit Authority concerning APT A First Quarter Performance for 2003. 2. OPERATIONS & EMERGENCY SERVICES REPORT OES 29-03 PROPOSED TELUS MOBILITY COMMUNICATION SITE SIDELINE 24 NORTH OF HIGHWAY 407 LEASE AGREEMENT 1. That Report OES 29-03 for a Lease Agreement for a TELUS Mobility Communication site in the City of Pickering, be received; and 2. That a By-law be enacted to authorize the execution of a Lease Agreement in a form satisfactory to the Solicitor for the City and the Director, Corporate Services & Treasurer with TM Mobile Inc. (TELUS Mobility) for those lands consisting of part of the road allowance between Lots 24 and 25, Concession 5 (Sideline 24, south of Hwy. 7), for the purposes of installing and maintaining communications equipment; and 3. That staff prepare the required documentation and by-law to stop-up and close the road allowance affected by the agreement; and 4. That the Mayor and Clerk be authorized to execute the Lease Agreement. 3. OPERATIONS & EMERGENCY SERVICES REPORT OES 30-03 TENDER T-4-2003 TENDER FOR SURFACE TREATMENT. AUDLEY ROAD 1. That Report OES 30-03 regarding Audley Road, surface treatment, be received; and -6- Appendix I Finance & Operations Committee Report FOC 2003-6 2. That Tender T-4-2003, submitted by Miller Paving Limited, for Surface Treatment, Audley Road in the amount of $71,973 (7% GST extra), for a total of $77,011 and a net cost after GST rebate of $74,132, be accepted; and 3. That the total Phase Two project cost of $90,386 including the tender amount, other associated project costs, and a total net project cost of $87,007, be approved. 4. CLERK'S REPORT CL 18-03 APPOINTMENTS TO THE DURHAM REGIONAL POLICE SERVICES BOARD That the Council of the Corporation of the City of Pickering hereby endorses the following resolution of the Council of the Municipality of Clarington: WHEREAS the Regional Municipality of Durham is awaiting a response from the Province as to the ability to nominate two further people to the Durham Regional Police Services Board; AND WHEREAS Durham Regional Police are providing site security at both Darlington and Pickering Nuclear Generating Stations under protocol of the Canadian Nuclear Safety Commission (CNSC); AND WHEREAS the CNSC, Ontario Power Generation (OPG) and the Canadian Nuclear Host Communities (CNHC) continuously seek input and dialogue with the Municipality of Clarington and the City of Pickering with respect to site security; NOW THEREFORE BE IT RESOLVED THAT the Municipality of Clarington request that one of the members of Regional Council appointed to the Police Services Board be a member of either Clarington or Pickering Council; and THAT this resolution be copied to the City of Pickering, the Regional Municipality of Durham, the Durham Regional Police Services Board, the CNSC, and the CNHC. - 7- Appendix I Finance & Operations Committee Report FOC 2003-6 AND THAT a copy of this endorsement be forwarded to the Municipality of Clarington, the Regional Municipality of Durham, the Durham Regional Police Services Board, the Canadian Nuclear Safety Commission, the Canadian Nuclear Host Communities and the Honourable Robert Runciman, Minister of Public Safety and Security. EXTENDED HOURS OF OPERATION RECREATION COMPLEX 5. That the hours of operation at the Recreation Complex be extended to 11 PM weekdays throughout the summer. CORPORATE SERVICES REPORT CS 25-03 DEVELOPMENT CHARGES - ANNUAL INDEXING 6. 1. That Report CS 25-03 regarding Development Charges - Annual Indexing, be received; and 2. That effective July 1, 2003, as provided for in Section 16 of By-law 5546/99, the Development Charges referred to in Sections 6 and 11 of that by-law be increased by 3.1 percent being the annual increase in the Construction Price Statistics as reported by Statistics Canada for the year ended March 31, 2003; and 3. That the appropriate officials of the City of Pickering be given authority to give effect thereto. 7. CORPORATE SERVICES REPORT CS 24-03 DEVELOPMENT CHARGES RESERVE FUND -STATEMENT OF THE TREASURER FOR 2002 1. That Report CS 24-03 as the Statement of the Director, Corporate Services & Treasurer respecting the Development Charges Reserve Fund (G/L 4227 and 4229) be received by Council for information. -8- Appendix I Finance & Operations Committee Report FOC 2003-6 8. CORPORATE SERVICES REPORT CS 28-03 2003/2004 PROPERTY AND LIABILITY INSURANCE 1. That Report CS 28-03 of the Director, Corporate Services & Treasurer concerning 2003/2004 Property and Liability Insurance, be received; and 2. That the City of Pickering renew its property, liability and other coverages through the Frank Cowan Company at a 2003/04 renewal premium of approximately $306,431 plus applicable taxes for the period July 1, 2003 to July 1, 2004 inclusive; and 3. That the Director, Corporate Services & Treasurer, as part of the Risk Management Program, be authorized to continue the Reimbursable Deductible Program through the Insurance Adjuster and the Frank Cowan Company and further, that the Director be authorized to settle any claims including any adjusting and legal fees within the total deductible limit where it is in the City's interest to do so; and 4. That the Director, Corporate Services & treasurer be authorized to purchase additional insurance, make changes to deductibles and existing coverages, and alter terms and conditions as becomes desirable or necessary in order to protect the assets of the City and it's elected officials and staff; and 5. That the appropriate officials of the City of Pickering be given authority to give effect thereto. 9. INTERDEPARTMENTAL DEVELOPMENT TEAM REPORT IDT 01-03 CITY OF PICKERING PARTICIPATION IN THE REGION OF DURHAM'S PROPOSED COMMUNITY RENTAL HOUSING PROGRAM 1. That Council RECEIVE IDT Report Number 01-03 of the Interdepartmental Development Team respecting the Region of Durham's proposed Community Rental Housing Program; and 2. That the Region BE ADVISED that Council supports programs that facilitate the development of rental housing; and 3. That the Region BE ADVISED that Council does not support the Region's Community Rental Housing Program, as established, given the - 9- Appendix I Finance & Operations Committee Report FOC 2003-6 inappropriately low Provincial financial contribution and the high required Area Municipal contribution for a matter that is not a primary municipal financial responsibility; and 4. That the Region BE ADVISED that the City is unable to participate in this program given both the required level of Area Municipal contribution under this program and the City's current financial resources; and 5. That Council ENDORSE the staff comments on technical program details, as set out in Appendix I, including support for the Regional concerns; and 6. That the City Clerk FORWARD a copy of Report Number IDT 01-03 to the Region of Durham. -10 -