HomeMy WebLinkAboutApril 9, 2001PICKERING
AGENDA
EXECUTIVE COMMITTEE
AGENDA
EXECUTIVE COMMITTEE MEETING
MONDAY, APRIL 9, 2001
7:30 P.M.
CHAIRMAN: Councillor Johnson
(i)
ADOPTION OF MINUTES
Meeting of March 26, 2001
(II)
MATTERS FOR CONSIDERATION
PAGE
OPERATIONS & EMERGENCY SERVICES REPORT OES 07-01
CONSTRUCTION PRIORITIES FOR REGIONAL ROADS
WITHIN THE CITY OF PICKERING
1-7
OPERATIONS & EMERGENCY SERVICES REPORT OES 09-01
PUBLIC WORKS OFFICIALS "WHO DOES WHAT"
STAGE II SERVICES REVIEW STUDY
8-12
OPERATIONS & EMERGENCY SERVICES REPORT OES 10-01
SAFER STREETS TRAFFIC MANAGEMENT STRATEGY
13-16
o
CORPORATE SERVICES REPORT CS 10-01
STATEMENT OF THE TREASURER RESPECTING 2000 REMUNERATION
AND EXPENSE PAYMENTS TO MEMBERS OF COUNCIL AND
COUNCIL APPOINTEES
17-21
PROCLAMATIONS
"EMPLOYMENT WEEK"
32-33
(Ill)
1.
CONFIDENTIAL MATTERS FOR CONSIDERATION
To consider a Personnel Matter
34-38
(IV)
OTHER BUSINESS
ADJOURNMENT
001
RECOMMENDATION OF THE EXECUTIVE COMMITTEE
DATE
MOVED BY
SECONDED BY
That Report OES 007-01 recommending Regional Road construction priorities within
the City of Picketing be received, adopted and forwarded to the Regional
Municipality of Durham requesting that its recommendations be considered in the
2001 Budget and multi-year Capital Forecast.
0O2
REPORT TO
COUNCIL
FROM:
Richard W. Holbom
Division Head
Municipal Property & Engineering
DATF_,: March 27, 2001
REPORT NUMBER: OES 007-01
SUBJECT: Construction Priorities for Regional Roads within the City of Pickering
RECOMMENDATION:
That Report OES 007-01 recommending Regional Road construction priorities within the
City of Pickering be received, adopted and forwarded to the Regional Municipality of
Durham requesting that its recomrnendations be considered in the 2001 Budget and
multi-year Capital Forecast.
ORIGIN:
The Municipal Property & Engineering Division of the Operations and Emergency Services
Department annually updates and recommends the Regional Road construction priorities for
Council's consideration.
AUTHORITY:
Municipal Act
FINANCIAL IMPLICATIONS:
Regional Road construction costs are bome entirely by the Regional Municipality of Durham
with the'exception of streetlights, sidewalks and some aesthetic improvements. Traffic Control
Signals at intersections on Regional Roads that do not meet warrants require funding provided by
others.
Report to Council OES 007-01
Subject: Construction Priorities for Regional Roads
Within the City of Pickering
Date: March 27,2001
Page 2
0O3
EXECUTWE SUMMARY:
From the Regional Road construction priorities listed in the report below, the following is a list
identifying the City's priorities for consideration.
PRIORITY ROAD NAME
IMPROVEMENTS REQUIRED
1 BROCK ROAD
2 BROCK ROAD
FINCH AVENUE
4 ALTONA ROAD
KINGSTON ROAD
widening from Dellbrook Avenue north and from Hwy
401 to Kingston Road in preparation for Hwy. 407
complete and file a Class Environ.mental Assessment
and construct a Brougham by-pass
complete and file a Class Environmental Assessment
and reconstruct to urban standards with operational and
intersection improvements
complete and file a Class Environmental Assessment
and reconstruct to 4 lanes urban standards Phase 1 from
Kingston Road to Twyn Rivers Drive/Sheppard Ave
implement recommendations from the Kingston Road
Corridor Study, Phase 1 from Pine Creek to H.E.P.C
6 WHITES ROAD
7 WHITES ROAD
ALTONA ROAD
reconstruct to 4 lanes urban standards from Oklahoma
Blvd. to Hwy 401
intersection widening and improvements at Oklahoma
Blvd./Granite Court
install automatic signals with warning gates at CP Rail
Level Crossing north of Finch Avenue
BACKGROUND:
A report on Regional Road construction priorities is prepared by the City of Picketing Staff and
updated on an annual basis. The report is presented to City Council for adoption, and is
forwarded to the Regional Municipality of Durham for their information and for input to their
004
Report to Council OES 007-01
Subject: Construction Priorities for Regional Roads
Within the City of Picketing
Date: March 27,2001
Page 3
REPORT:
From report MPE03/99 presented to Counc:il on December 13, 1999 listing the Regional Road
Priorities, the Region of Durham has addressed the following recommendations in 2000.
1. RR Hwy 2 Kingston Road
The Region has completed the signalizing of the intersection of Kingston Road at Steeple Hill
Road. The City has had discussions with Regional staff to incorporate recol.~anendations from
the Kingston Road Corridor Study into thc,~ design with features such as, coloured streetpfint
pedestrian crossings and enhanced landscaping which is scheduled to be installed this year.
2. RR #1 Brock Road
The design for the grade separation at the CP Railway crossing south of Taunton Road is
underway. The City has received a copy of the preliminary design in October 1999 and has
passed their comments on the design back to the Region. Land acquisition by the Region for
this project has started and is ongoing.
An additional northbound right tum lane on Brock Road from south of Picketing Parkway to
Kingston Road was constructed, along with intersection improvements at Brock Road and
Picketing Parkway.
The Region has started the Environmental Assessment Process for Brock Road from Bayly Street
to Hwy. 407 and for the Brougham by-pass.
Brock Road has been resurfaced from north of Concession 5 Road northerly 450 metres.
Brock Road has been resurfaced from Old Brougham Road northerly 450 metres.
Traffic Signals have now been installed at the intersection of Brock Road anti Regional Road 5,
east of Claremont.
3. RR #22 Bayly Street
Traffic Signals have been installed at the intersection of Bayly Street and Squires Beach Road at
the City's cost.
4. RR #27 Altona Road
The Region has started the Environmental Assessment Process from Kingston Road to north of
Sheppard Avenue.
5. RR #37 Finch Avenue
In December 2000, the Region announced commencement of the design stage for improvements
Report to Council OES 007-01
Subject: Construction Priorities for Regional Roads
Within the City of Pickering
Date: March 27,2001
Page 4
0O5
The following construction recommendations for Regional Roads within the City of Picketing
are listed in order of Regional Road number.
RR Hwy. 2 KINGSTON ROAD from Toronto border (Rouge River) to Ajax border
(Notion Road)
implement recommendations from the Kingston Road Corridor Study undertaken
by the City of Picketing and the Regional Municipality of Durham, Phase 1 from
Pine Creek to H.E.P.C., Phase 2from Brock Road to Notion Road
enhanced landscaping and pedestrian crossings at the new signalized intersection
at Steeple Hill Road
signalization at Bainbridge Drive
RR #1 BROCK ROAD from Montgomery Park Road to Uxbridge Townline (Conc. 10 Road)
· widening from Dellbrook Avenue north in preparation for Hwy. 407. To be
completed in 2 Phases: Phase 1, Dellbrook Avenue to Taunton Roa& Phase 2,
Taunton Road to Hwy. 7
· complete andfile a Class Environmental Assessment for a Brougham by-pass
· grade separation at CPR crossing south of Taunton Road
· intersection geometric improvements at Rossland Road
· signalization at Clements Road/Dillingham Road
· widening from Hwy 401 to Kingston Road
RR #4
TAUNTON ROAD from Markham Townline (York Road #30) to Ajax boundary
no immediate requirements (reconstruction is complete through Picketing)
RR #5
CONCESSION 9 ROAD (Central Street) from Markham Townline (York Road
#30) to RR #23 (Lakeridge Road) Whitby boundary
no immediate requirements (reconstruction is complete west of (RR #1) Brock
Road)
006
Report to Council OES 007-01
Subject: ConstrUction Priorities for Regional Roads
Within the City of Picketing
Date: March 27,2001
Page 5
·
RR #24
no immediate requirements
CHURCH STREET from RR #22 (Bayly Street) to Ajax bound:au (CN Rail line)
no immediate requirements
RR #27
ALTONA ROAD from RR Hwy. #2 (Kingston Road) to Whitevale Road thence
westerly to Markham Townline (York Road #30)
complete and file a Class Environmental Assessment and reconstruct to 4 lanes
urban standards from Kingston Road to Finch Avenue. To ,be completed in 2
Phases: Phase 1, Kingston Road to Twyn Rivers/Shepppard; Phase 2 Twyn
Rivers/Sheppard to Finch Avenue
install automatic signals with gates at CP Rail level crossing north of Finch
Avenue
signalization at Rougemount Drive/Littleford Street
RR #29
LIVERPOOL ROAD from RR #22 Bayly Street to RR #37 Finch Avenue
resurface from Pickering Par]rWay to Kingston Road
reconstruct to 4 lanes from Glenanna Road to Finch Avenue
RR #31
WESTNEY ROAD from Conc. 5 Road (Ajax boundary) to Cone. 7 Road, thence
westerly to RR #1 Brock Road
safety improvements at Hwy. 17 intersection
review traffic control at Seventh Concession Road intersection
RR #37
FINCH AVENUE from RR #27 Altona Road to RR #1 Brock Road
complete and file a Class Environmental Assessment and reconstruct to urban
standards with operational and intersection improvements. To be completed in 3
Phases: Phase 1, Liverpooi' Road to Whites Roa& Phase 2, Brock Road to
Liverpool Roa& Phase 3, Whites Road to Altona Road
intersection improvements at Dixie Road
· jog elimination at Fairport Road
Report to Council OES 007-01
Subject: Construction Priorities for Regional Roads
Within the City of Picketing
Date;
March 27,2001
Page 6
007
ATTACHMENTS:
N/A
Prepared By:
un ard W. H¢om, Division Head
icipal Prdperty & Engineering
RWH:ds
Approved / Endorsed By:
Everett Buntsma, D~rector
Operations & Emergency Services
Copy:
Chief Administrative Officer
Director, Operations & Emergency Services
Director, Planning & Development
I:\COUNCIL\OES007-01 .docMar01
Recommended for the consideration of Picketing
City Council
0O8
RECOMMENDATION OF THE EXECUTIVE COMMITTEE
DATE
MOVED BY
SECONDED BY
The Report to Council OES 09-01 be received; and
1. That the Director, Operations & Emergency Services or his designate continue to
participate in the Stage II Service Review.
2. That staff report back to Council upon completion of the Stage II Services Review
Study.
REPORT TO
COUNCIL
OOB
FROM:
Richard Holbom DATE: March 27, 2001
Division Head, Municipal Property & Engineering
REPORT NUMBER: OES 09-01
SUBJECT:
Public Works Officials "Who Does What"
- Stage II Services Review Study
- File: MPE1000
RECOMMENDATION:
The Report to Council OES 09-01 be received; and
1. That the Director, Operations & Emergency Services or his designate continue to
participate in the Stage 11 Service Review.
That staff report back to Council upon completion of the Stage II Services Review Study.
ORIGIN:
Region of Durham Council Resolution dated, January 26, 2000
AUTHORITY:
Not Applicable
FINANCIAL IMPLICATIONS:
2001 - Account2290-2392 $10,000
EXECUTWE SUMMARY:
The Region of Durham recently received responses to an RFP to conduct a Stage II Services
Review Study, which will prepare business cases and implementation strategies for service
delivery realignments within the Region and local municipalities.
0 1 0 Date: March 27, 2001
Report to Council OES 09-01
Subject: Public Works Officials "Who Does What"
Stage II Services and Review Study
Page 2
BACKGROUND:
The Public Works Officials of Durham Region "Who Does What" Committee has been meeting
regularly since January 2000 to review service delivery. In May 2000, a Stage 1 Report
identifying service delivery concepts was completed.
At the Council meeting of September 18, 2000, the Council of the City of' Picketing passed
Resolution # 121/00, Item #5, which read as follows:
1. "That Report MPE 22-00 regarding the "Who Does What"' Services
Review be received for information; and
2. That the "Who Does What" Services Review Stage I Report, iMay 2000,
under separate cover, be received for information; and
o
That the recommendations within the "Who Does What" Service Review
Stage I Report be received for information and the Region of Durham be
so advised; and
That the City of Pickering recommend to Regional Council m:td all local
Councils in Durham that prior to any consideration of service realignment
changes (preliminary or otherwise and including review of water and
sewer, etc.) with Durham municipalities that the prerequisite business case
analysis be undertaken and provided as the basis for all recommended
changes. Such analysis include the identification of the operational cost
efficiencies which will result together with the identification of .all funding
responsibility changes between the former and proposed service provider
including capital expenditure responsibilities and an analysis of human
resource considerations.
o
That Council endorse Picketing's participation in the preparation of Stage
II Terms of Reference to determine business cases and implementation
strategies for the service deliw~ry concepts identified in the Stage I Report,
subject to acceptable Terms of Reference and cost sharing plans.."
On October 11, 2000, Regional Council, after receiving comments on the Study report from all
the Area Municipalities, approved the following recommendation of the Works Committee.
Ao
"THAT the Public Works Officials "Who Does What" Commit~Iee prepare
Terms of Reference for the Stage II Report which will provide financial
analysis and business case development for concepts identified in Stage I
of the Services Review Report;
Bo
THAT cost sharing arrangements with Area Municipalities with respect to
funding the preparation of the Terms of Reference and the proposed Stage
II Report be apportioned on the same basis as the Stage I Report; and
C. THAT the Public Works Officials "Who Does What" Committee report
Report to Council OES 09-01
Subject: Public Works Officials "Who Does What"
Stage II Services and Review Study
Date: March 27, 2001
Page 3
011.
The "Who Does What" Committee continued to meet, and with the assistance of the facilitator,
Wood-Sloan Inc., developed a Terms of Reference for a Stage II Report. The Stage II Report
will determine if business cases support the proposed service delivery options, and if so, will
provide implementation strategies. The Terms of Reference were presented to the Regional
Works Committee on January 24, 2001. On February 7, 2001, Regional Council approved the
recommendation from the Works Committee, specifically;
"THAT the Region of Durham proceed with the 'Request for Proposals'
for the Stage II Services Review Report and the area municipalities be
asked to cost-share on a proportionate cost basis as per the report;
b) THAT funds be included in the Region's 2001 budget; and
c)
THAT the Public Works 'Who Does What' Committee report back to the
Works Committee by March 7, 2001 with study costs and project
schedule."
At the Regional Council Meeting of February 7, 2001, a report from the City of Oshawa was
considered as an addendum to the agenda. Oshawa City Council on February 6, 2001 adopted a
recommendation from their Governance Review Committee. Among the recommendations that
refer to the Public Works Officials "Who Does What" Committee is:
"That the Phase II report not be completed until a position in governance is
confirmed."
For reasons stated in the status report to the Governance Review Committee, and as a result of
the resolution passed by Oshawa City Council, the City of Oshawa has withdrawn participation
in the Stage II Services Review.
On February 13, 2001, the request for proposal (RFP) was advertised and proposals were
received on March 1, 2001. Since only two proposals were received, (Deloitte & Touche, and
Johnston Smith International) short listing was not required. In accordance with the February 7,
2001, Regional Council resolution, the Works Committee was reported to following their regular
meeting on March 7, 2001. At that meeting, they were advised of the potential candidates, their
cost and schedule. On March 9, 2001, the "Who Does What" Committee heard presentations
from both candidates.
The "Who Does What" Committee is recommending to the Regional Works Committee that the
proposal from Deloitte & Touche be accepted at a cost of $408,564 plus G.S.T. This cost covers
only what was identified in the RFP as mandatory tasks. It excludes what was identified as
optional tasks and these will be undertaken by the WDW Committee.
MANDATORY TASKS (to be undertaken bv Deloitte & Touche)
Rationalized Road Network
Regional Road Maintenance at Local Level
Rationalized Depots
Solid Waste Collection at Regional Level
Processing Engineering Development Approvals
012
Report to Council OES 09-01
Subject: Public Works Officials "Who Does What"
Stage II Services and Review Study
Date: March 27, 2001
Page 4
The "Who Does What" Committee is also recommending to the Regional Woxks Committee that
Wood-Sloan Inc. be engaged to provide overall project management at an estimated cost of
$60,000.
The "Who Does What" Committee is recommending to Regional Works C. ommittee that the
Region of Durham fund the above noted costs, partially in recognition of Oshawa's non-
participation, to avoid other municipalities having to over-contribute.
The "Who Does What" Committee report will be presented to the Regional Works Committee on
March 27, 2001 and must also be approved by the Finance and Administration Committee as
well as Regional Council.
It is anticipated that the consultants will be advised of the award of contract on April 12, 2001.
The project schedule has been estimated at 26 weeks (October 12, 2001 completion) with an
interim report at 14 weeks, (July 20, 2001).
Therefore, we recommend that Council receive this report and direct staff to continue to be
involved in the "Who Does What" Services Review in conjunction with the Region of Durham.
ATTACHMENTS:
None
Prepared By: Approved / Endorsed B :
R/i~hard Hol(~, Ev/~rett Bunt~ma
Division He. afl, Municipal Property & Engineering Director, Operations & Emergency Services
EB:mld
Copy: Chief Administrative Officer
Director, Operations & Emergency Services
Recommended for the consideration of Picketing
City Council
Tho/m-a~'J~ ~uinn,[(~hief.k,~lrni~~
013
RECOMMENDATION OF THE EXECUTIVE COMMITTEE
DATE
MOVED BY
SECONDED BY
o
That Report OES 010-01 regarding the Safer Streets Traffic Managemem Strategy be
received for information; and
That the Draft Safer Streets Traffic Management Strategy (under separate cover) be
received for information, and that staff be authorized to commence Phase 2 of the
work plan: Community Consultation, for a three month period prior to finalizing the
Strategy; and
That staff report back to Council on or before the September 24, 2001
Executive/Council meeting with a Final Safer Streets Traffic Managemem Strategy,
including the results of the Community Consultation phase.
014
PICKERING
REPORT TO
COUNCIL
FROM:
Richard Holbom
Division Head
Municipal Property & Engineering
DATE: April 2, 2001
REPORT NUMBER: OES 010-01
SUBJECT: Safer Streets Traffic Management Strategy
RECOMMENDATION:
o
That Report OES 010-01 regarding the Safer Streets Traffic Management Strategy be
received for information
That the Draft Safer Streets Traffic Management Strategy (under separate cover) be
received for information, and that staff be authorized to commence Phrase 2 of the work
plan: Community Consultation, for a three month period prior to finalizing the Strategy
That staff report back to Council on or before the September 24, 2001 Executive/Council
meeting with a Final Safer Streets Traffic Management Strategy, including the results of
the Community Consultation phase.
ORIGIN:
Request by the Chief Administrative Officer
AUTHORITY:
Municipal Act
FINANCIAL IMPLICATIONS:
Professional consulting assistance may be required for some components of' this Strategy and
community consultation process to an upset limit of $10,000 to be budgeting in Current Account
#2290-2392.
Report to Council OES 010-01
Subject: Safer Streets Traffic Management Strategy
Date:
April 2, 2001
Page 2
015
BACKGROUND:
At the Executive Committee Meeting of December 11, 2000, Report OES 020-00 regarding a
traffic operational review was presented and discussed. During that discussion, the Chief
Administrative Officer advised that a City wide comprehensive strategy on traffic management
could be delivered by the. end of March 2001. A study of this type has been contemplated by
staff for a few years, but staff have been unable to devote the time required to concentrate on
such a task due to other priorities.
In December, 2000, staff developed a work plan, a draft table of contents and a working title for
the comprehensive review. After a cursory review of the information, it was accepted and the
review commenced. The title was changed to the "Safer Streets Traffic Management Strategy".
A Draft of the Safer Streets Traffic Management Strategy has been provided under separate
cover. The draft Strategy is incomplete and requires some additional information such as a
Glossary and some policy content, that could not be produced to meet the end of March deadline
for copying..
The Strategy is a detailed overview of many of the traffic issues that affect Picketing. It contains
the technical information required to understand issues such as:
1) Classification of Streets
2) Rationalizing Speed Limits
3) Traffic Control Devices
4) Enforcement
5) Education
6) Traffic Calming Measures
The key deliverables that are contained within the Strategy are:
1) A review and recommendations of existing traffic calming pilot projects
2) Neighbourhood Traffic Watch Program
3) 40krn/h Reduced Speed Policy
4) All-Way Stop Sign Policy
5) Traffic Calming Policy
It is recommended that Council receive the draft Strategy and authorize staff to commence a
three month public consultation process, as set out in the work program.
016
Report to Council OES 010-01
Subject: Safer Streets Traffic Management Strategy
Dale:
April 2, 2001
Page 3
3)
4)
An open house/public forum in mid May, 2001 to obtain community input on the draft
Strategy
A workshop, if deemed necessary, in June, 2001 to address issues that remain outstanding
following the May openhouse/public forum
Public consultation will consist of gathering and reviewing/discussing feedback on the various
policies as mentioned above, in order to finalize them for consideration of Council. Should
assistance be required in this process, such as workshop or public meeting facilitation, an upset
limit of $10,000 has been identified in the proposed 2001 current budget. The otiginal work plan
contemplated that staff would present the Final Safer Streets Management Strategy at the
Executive Council meeting of September 24, 2001. This date is still feasible at this time.
ATTACHMENT S:
None
Prepared By:
Richar~i'Holborn /- -
Division Head, Municipal Property & Engineering
Approved / Endorsed By:
Director, Operations & Emergency Services
R~.'ds
Copy:
Chief Administrative Officer
Director, Operations & Emergency Services Department
I:\COUNC IL\Oes01001. DOCApr-01
Recommended for the consideration of Picketing
City Council
Qu , C fef Adm
017
RECOMMENDATION OF THE EXECUTIVE COMMITTEE
DATE
MOVED BY
SECONDED BY
It is recommended that Council receive for information the Statement of the Treasurer
respecting Remuneration and Expense Payments to Members of Council and Council
Appointees for the Year 2000.
018
PICKERING
REPORT TO
COUNCIL
FROM:
Gillis A. Paterson
Director, Corporate Services & Treasurer
DATE: April 3, 2001
REPORT NUMBER: CS 10-01
SUBJECT:
Statement of the Treasurer Respecting 2000 Remuneration and Expense Payments
to Members of Council and Council Appointees
RECOMMENDATION:
It is recommended that Council receive for information the Statement of the Treasurer respecting
Remuneration and Expense Payments to Members of Council and Council Appointees for the
year 2000.
ORIGIN:
Director, Corporate Services & Treasurer
AUTHORITY:
Municipal Act, R.S.O. 1990, as amended, Section 247(1).
FINANCIAL IMPLICATIONS:
Not Applicable
EXECUTIVE SUMMARY:
Not Applicable
BACKGROUND:
Section 247(1) of the Municipal Act states in part that the Treasurer of every municipality shall,
in each year, submit to the Council of the municipality, an itemized statement of the
remuneration and expenses paid to each Member of Council. The statement must also include
remuneration and expenses paid to any other person who has been Council appointed to serve as
Report to Council CS 10-00 Date:
Subject: Statement of the Treasurer Respecting 2000 Remuneration and Expense
Payment to Members of Council and Council Appointees
April 3, 2001
Page
019
ATTACHMENTS:
1. Statement of Treasurer
Prepared By:
Manager, Accounting Services
GAP:vw
Attachment
Approved / Endorsed By:
Gillis A. Paterson,
Director, Corporate Services & Treasurer
Recommended for the consideration of Pickering
City Council
ThO/rr~r~ J.- Quinn(/Chief ~{dministrat-'~O ffi ~r~-
020
2000 STATEMENT OF TREASURER
REMUNERATION AND EXPENSES
MEMBERS OF COUNCIL & COUNCIL APPOINTEES
Remuneration
Expenses (5) Total
Members of
Council
Mayor
W. Arthurs
48,670 16,264 64,934
48,670 16,264 64,934
Councillors
M. Brenner 19,468 7,771 27,239
D. Dickerson 18,237 9,999 28,236
M. Holland 19,468 6,871 26,339
R. Johnson 19,468 8,409 27,877
B. McLean 1,231 196 1,427
D. Pickles 19,468 7,391 26,859
D. Ryan 19,468 4,550 24,018
1.16,808 45,187 161,995
Council Appointees
Committee of Adjustment
K. Ashe
M. Holland
R. Johnson
P. White
C. Young
M. Billinger
T. Mohr
E. Newton
960 58 1,018
1,120 57 1,177
96O 309 1,269
1,200 73 1,273
880 143 1,023
5,120 640 5,760
Fenceviewers
A. Burtney
M. O'Connor
P. Scott
120 36 156
160 32 192
160 66 226
440 134 574
Authority
Notes 1,4
Note 6
Note 7
Notes 2,4
Note 8
Note 8
Note 8
Note 8
Note 8
Notes 2,4
Note 8
Note 8
Note 8
Livestock Valuers
J. Laider
S. Wideman
Property Standards
Comittee
G. Fernandes
T. Middleton
D. Mohr
B. Young
1,100 124 1,224
100 2O 120
1,200 144 1,344
40
40
8_ 0
Note 8
Note 8
Notes 3,4
Note 8
Note 8
Note 8
(3)
(4)
(5)
(6)
(7)
(8)
Authority: By-Law 1834/84 - Section 178
Building Code Act - Section 15.6
Authority: By-Law C- 1 -
The Municipal Act -
Section 2140.17 & 18
Section 245
Includes mileage, conferences, meals and taxable benefits paid.
Represents term from January 1, 2000 to November 30, 2000
New Councillor for term commencing December 1, 2000
Council Appointees for new term commencing December 1, 2000
021.
022
RECOMMENDATION OF THE EXECUTIVE COMMITTEE
DATE
MOVED BY
SECONDED BY
That the draft by-law to re-name "Local Councillor" title to "City Councillor" be
forwarded to Council for approval.
REPORT TO COUNCIL
023
FROM: Bruce Taylor
City Clerk
DATE: March 26, 2001
REPORT NUMBER: CL 15-01
SUBJECT:
Re-name "Local Councillor" title to "City Councillor"
- File: A-2110
RECOMMENDATION:
That the draft by-law to re-name "Local Councillor" title to "City Councillor" be forwarded to
Council for approval.
ORIGIN:
Mayor's request to re-name Councillor's title to more appropriately reflect their position on City
Council.
AUTHORITY:
Sections 29(8) and 29(9) of the Municipal Act, R.S.O. 1990 c.M. 45
FINANCIAL IMPLICATIONS:
None
EXECUTIVE SUMMARY:
To provide a by-law to provide for the change of. title of"Local Councillor" to "City Councillor".
BACKGROUND:
On November 19, 1979, Council enacted By-law C-l, Part I, Section 1100.5 designating the title
"Local Councillor" for a councillor elected in a ward of the Town to represent the electors of that
ward on the Council of the Town of Picketing. -
l~ff'oetlxro lnmmrv I 9~ClCI th~ Tnvan nf Plek~rlnc~ ~vne d~elcmat~d ne a City Althnn~h tho. titlo.
024
Report to Council CL 15-01
Subject: Re-name "Local Councillor" title to "City Councillor"
Date:
March, 26, 2001
Page 2
ATTACHMENTS:
1. Draft By-law.
Prepared By:
C. Anne G-re(niree'
Ap~nd°rsC
dB.~m~ce Tt//a/;lor ~
CAG:bt
Attachments
Recommended for the consideration of Pickering
City Council
T}(omas J. Qmnn,lt Chiet~'Admlmstr~"~Officett
A'n'ACHHENT # / TO REPORT #.,~ ~- / ~'- o ?
THE CORPORATION OF THE CITY OF PICKERING
O25
BY-LAW NO.
Being a by-law to re-name "Local Councillor" title
to "City Councillor".
WHEREAS pursuant to sections 29(8) and 29(9) of the Municipal Act, R.S.O. 1990, chapter
M45, Council may pass a by-law adopting the title "councillor" or Council may pass a by-law
providing for a different title; and
WHEREAS effective January 1, 2000 the Town of Pickering was designated as a City;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF
PICKERING HEREBY ENACTS AS FOLLOWS:
The title "Local Councillor" shall be replaced with the title ."City Councillor" for a
councillor elected in a ward of the City to represent the electors of that ward on the
Council of the City of Pickering.
2. By-law C-l, Part I, be amended to repeal Section 1100.5.
BY-LAW read a first, second and third time and finally passed this 17th day of April, 2001.
Wayne Arthurs, Mayor
Brace Taylor, Clerk
026
RECOMMENDATION OF THE EXECUTIVE COMM][TTEE
DATE
MOVED BY
SECONDED BY
That the draft by-law to appoint persore; to enforce the Parking By-law at 2200 Brock
Road, be forwarded to Council for approval.
REPORT TO
COUNCIL
027
FROM:
Bruce Taylor, AMCT, CMM
City Clerk
DATE: April 2, 2001
REPORT NUMBER: CL 16/01
SUBJECT: Appointments to enforce the Parking By-law at 2200 Brock Road, in Picketing
RECOMMENDATION:
That the draft by-law to appoint persons to enforce the Parking By-law at 2200 Brock Road, be
forwarded to Council for approval.
ORIGIN:
Letter from Tritav Holdings Inc. dated March 23, 2001.
AUTHORITY:
Section 15(I) of the Police Services Act. tLS.O. 1990, c.P. 15
FINANCIAL IMPLICATIONS:
None
EXECUTIVE SUMMARY:
N/A
BACKGROUND:
Correspondence has been received from Tritav Holdings Inc. requesting the appointment of two
persons as By-law Enforcement Officers for the purpose of enforcing the Parking By-law at 2200
Brock Road.
ATTACHMENTS:
1. Correspondence from Tritav Holdings Inc.
2. Draft By-law.
028
Report to Council CL 16/01
Subject: Appointment of By-law Enforcement Officers
Date:
Apffi 2, 2001
P~e 2
Prepared By:
Approved / Endorsed By:
Debbie Kearns
BT:dk
Attachments
Copy: Chief Administrative Officer
Recommended for the consideration of Pickering
City Council
/#
Mar-28-01 12:03P
16655 Yonge Street, Newmarket. Ontario. L3X 1V6
Tel: (905) 953-9829
Fax: (905) 836-8191
I A'rrACHMENT #
TO REPORT '#?-,~-'-,'-~1
P.()l
029
To= City of Pickering From: Amedeo Monaco
Debbie
Fax= (905) 420-9685 Pages= 1
Plane: (905) 420-4660 13ate: 03/28/2001
Re: Names for ByLaw Enforcement cc:
Urgent For Review [] Please Comment [] Please Reply [] Please Recycle
I Commeflts:.
Dear Dabble,
Further to our telephone call this mornin9, the following two names are the individuals we would like to
see have the responsibility for Parking Control at 2200 Brock Road, Pickerin9.
Amedeo Monaco
2 Joe Arena
Sincerely
Amedeo Monaco
030
TRITAV HOLDINGS INC.
March 23, 2001
Mr.~Brac~ Taylor
Town of Pickering
Picketing Civic Complex
One the Esplanade
Picketing, Ontado
L1V 6K7
16655 Yonge Street, Unit 28
Newmarket, Ontario
L3X 1V6
RECEIVED
CITY OF P~CKERING
Tel: (905) 836-0717
Fax:(9o5).3~,19~ MAR 2. 7 2001
CLERK'S DIVISION
MAR 2 7 2001
CITY OF PICKERING
PICKERING, ONTARIO
Dear Mr. Taylor,
Re: Parking Control at 2200 Brock Road
In the past several months' vehicles have been left over night parked on our parking lot. Some have
"For Sale" signs on them and some just park there. We have been unable to get these vehicles
removed. Therefore, I am requesting to be appointed a municipal law enforcement officer strictly for
the purpose of Parking Control at 2200 Brock Road North, Pickering.
Sincerely,
Mr. Amedeo Monaco
.ATTACHMENT# z TO REPORT
031
THE CORPORATION OF THE CITY OF PICKERING
BY-LAW NO.
Being a by-law to appoint By-law Enforcement
Officers for certain purposes (Parking Regulation
2200 Brock Road)
WHEREAS pursuant to section 15(I) of the Police Services Act., R.S.O. 1990, c.P.15, as
amended, a municipal council may appoint persons to enforce the by-laws of the municipality
and
WHEREAS pursuant to section 15(2) of the' said Act, municipal by-law enforcement officers are
peace officers for the purpose'of enforcing municipal by-laws;
NOW THEREFORE THE COUNCIL OF THE CORPORATION OF THE CITY OF
PICKERING HEREBY ENACTS AS FOLLOWS:
o
The following officers be hereby appointed as municipal law enforcement officers in and
for the City of Pickering in order to ascertain whether the provisions of By-law 2359/87
are obeyed and to enforce or carry into effect the said By-law and is hereby authorized to
enter at all reasonable times upon lands municipally known as 2200 Brock Road.
Amedeo Monaco
Joe Arena
The authority granted in section 1 hereto is specifically limited to that set out in section 1,
and shall not be deemed, at any time, to exceed the authority set out in section 1.
These appointments shall expire upon the persons listed in section lceasing to be
employees of Tritav Holdings Inc. or upon Tritav Holdings Inc. ceasing to be an agent of
2200 Brock Road, or upon whichever shall occur first.
BY-LAW read a first, second and third time and finally passed this 17th day of April, 2001.
Wayne Arthurs, Mayor
032
RECOMMENDATION OF THE EXECUTIVE COMMITTEE
DATE
MOVED BY
SECONDED BY
That Mayor Arthurs be authorized to make the following proclamation:
"Employment Week"-May 14-20, 2001
03/:-:'?/01 16:11 THE:+~PLANNING~:TEAHDEV CANADA e 905~209605 N0.9~6 ~0.:'
Tuesday, March 27, 2001
Dear Mr. Taylor,
My name is Jeevan Bains 'and .I am the press-Secretary for the Employment
Expo Fair, I would like to requ.esl a proclamalion'declaring the week of May 14,
2001 as Employment Week in Pickering¢.-. The Employment Expo will be held on
Wednesday May 16, from 10am to 8pm at the. Melt0 East Trade Centre. This
innovative venture is, being sponsored by Human, Resources Development
Canada and co-ordinated by The Durham District School Board in an effod to
provide an educational and accessible venue tO'recruilers and job seekers. At
this fourth annua exposition; 100 exhibitors will be on site showcasing various -
business-based pavilions and interactive-displays.
Leading edge companies, will be present loOking to fill temporary, part-time, full-
time or summer positions.
Visitors will have the opportunity to 'fine tune their job search skills free of charge.
A variety of informative career related seminars and Internet job search
workshops with Compu.ter access will be available., Trained job searoh
professionals witl be on.hand to assist viSitors in creating a resume, write cover
letters, and perfecting attendee's interview' Skills:
A new component to the Fair focuses on breaking the,b'arriers to employment for
the disabled. Different disability organizations will be showcasing technology that
individuals with.disabilities utilize in the workplace. Employment service
agencies will be on the scene to give disabled job seekers and interested
employers their support and advice.
Approximately 1'0000 dynamic and enthusiasticj0b seekers are predicted to
attend this innovative expedition. I hope you will be able to attend this federal
government initiative aimed at providing' an edUcational and accessible venue for
recruiters and job seekei's, It would be greatly appreciated if you could promote
this endeavor by proclaiming the Week of May t4 as Employment.Week. If you
desire further information please do not hesitate to contact us. I look forward to
headng from you.
0-33
034
CONFIDENTIAL
RECOMMENDATION OF THE EXECUTIVE COMMITTEE
DATE
MOVED BY
SECONDED BY
That Report to Council CAO 03-01 be received; and
That Council empower the Chief Administrative' Officer to approve any
administrative amendments to the Hours of Work Policy - Non-Union Employees
and the Performance Review & Evaluation Policy- Non-Union Employees (as may
be required from time to time) under his own authority as outlined in the existing By-
law 682/77, providing such amendments do not affect the over-all structure and intent
of the Policies, or result in any change to the levels or amounts of compensation set
out therein.
CONFIDENTIAL
REPORT TO COUNCIL
035
FROM:
Thomas J. Quinn
Chief Administrative Officer
DATE: 'March 27, 2001
REPORT NUMBER: CAO 03-01
SUBJECT:
Hours of Work Policy - Non Union Employees
Performance Review and Evaluation Policy - Non Union Employees
Administrative Amendments
File: HR1060 HRl150
RECOMMENDATION:
1. That Report to Council CAO 03-01 be received; and
That Council empower the Chief Administrative Officer to approve any administrative
amendments to the Hours of Work Policy - Non-Union Employees and the Performance
Review & Evaluation Policy - Non-Union Employees (as may be required from time to
time) under his own authority as outlined in the existing By-Law 682/7'7, providing such
amendments do not affect the over-all structure and intent of the Policies, or result in any
change to the levels or amounts of compensation set out therein.
ORIGIN: Resolution 16/01 dated February 12, 2001
AUTHORITY:
Section 72 (a) of the Municipal Act
FINANCIAL IMPLICATIONS:
Not Applicable
EXECUTIVE SUMMARY:
This recommendation will ensure that Council retains its authority to make amendments to the
compensation provisions of the Performance Evaluation and Hours of Work Policies for Non-
union emr)lovees, while emnowerina the Chief Admini.qtrative Officer tn make aclmini~trative
Confidential Report to Council CAO 03-01
Hours of Work Policy - Non Union Employees
Performance Review and Evaluation Policy - Non Union Employees
March 27, 2001
Page 2
' conditions of employment for Non-Union employees and both will be applied consistently to the
Non-Union employee group.
Based on discussions at the Special Meeting of February 12, 2001, and for clarification purposes,
the Performance Review & Evaluation Policy is designed to link monetary rewards (an annual
merit bonus) to the job performance demonstrated by individual employees. Strong performers
will be rewarded in direct relationship to their overall job performance based on selected
performance criteria, their achievement of pre-stated goals and objectives, as well as their
contributions to the success of the organization. These will be documented on formal, written
Employee Performance Appraisal Forms. The process requires that each Employee Performance
Appraisal Form will be completed by the immediate supervisor and reviewed and endorsed by
the next higher level of supervision. Finally, the Chief Administrative officer, particularly in the
first few years following implementation, will review each Employee Performance Appraisal
Form, prior to the provision of merit bonuses 'where applicable.
At its Special Meeting of February 12, 2001 Council passed Resolution # 16/01:
That Report HR 01-01 regarding the terms and conditions of employment for non-union
employees be received by Council; and
2. That the following resolutions regarding non-union employees compensation for
overtime worked be rescinded:
Resolution #57/92, Item//4
Resolution #188/97
3. That Council approves the attached policies.
In addition to the above, Council considered adding the following paragraph as Recommendation
#4 to the above resolution:
That Council empower the Chief Administrative Officer, during 2001 and 2002, to
approve amendments to these policies (as may be required from time to time) under his
own authority as outlined in the existing By-law 682/77 and that this Recommendation
(#4) be referred to staffto reviewed and brought back to Council at a later date.
Council wanted to retain the exclusive authority to make amendments to the compensation
provisions of the policies. At the same time, however, in response to staff's concerns, Council
wished to empower the Chief Administrative Officer to address any administrative changes
which may arise during the implementation stages of the Policies. Accordingly, the following
recommendation is for Council's consideration and approval:
That Council empower the Chief Administrative Officer to approve any administrative
amendments to the Hours of Work Policy - Non-Union Employees and the Performance
Review & Evaluation Policy - Non-Union Emrflovees (as may be required from time to
Confidential Report to Council CAO 03-01
Hours of Work Policy - Non Union Employees
Performance Review and Evaluation Policy - Non Union Employees
March 27, 2001
Page 3
0 37
ATTACHMENTS:
1. Council Resolution 16/01
Prepared By:
Approved / Endorsed By:
Baba Oaj adh/-~si~
Division Head, Hman Resources
TJQ:jh
Attachments
Copy: All Department Heads
City Clerk
Thoma~
Chief Administrative Officer
Recommended for the consideration of Pickering
City Council
038
ATTACHHENT# t TO I~PO~T#,.CFIO 0~-0 i
Resolution #16/01 Passed on Februar~ 12, 2001
Moved by Councillor Ryan
Seconded by Councillor Holland
1. That Report HR 01-01 regarding the terms and conditions of employment for non-
union employees be reCeived by Council; and
2. That the following resolutions regarding non-union employees
overtime worked be rescinded:
Resolution #57/92, Item ~4
Resolution #188/97
compensation for
3. That Council approve the attached policies.
CARRIED