HomeMy WebLinkAboutPD 20-03
CiÚI (J~
REPORT TO
PLANNING COMMITTEE
Report Number: PD 20-03
Date: April 23, 2003
From:
Neil Carroll
Director, Planning & Development
Subject:
Streamlining of Part Lot Control Process and Fee Structure
- File No.: PLC.
Recommendation:
That the revised Part Lot Control Process and Fee Structure set out in Report PD 20-03
be endorsed by Council.
Executive Summary: In keeping with our efforts to continue streamlining
development approval processes, it is recommended that the Part Lot Control Process
and Fee Structure be amended. The recommended revised process will eliminate
repetitive requests of Council to enact Part Lot Control By-laws and improve the
timeliness of our service to the development industry.
Financial Implications: General analysis indicates that, while this revised process
may create a moderate increase in fees to the developer, the fees being recommended
are in keeping with the cost to the municipality to provide this service and fall within the
range of fees being charged by other municipalities in the Region.
1.0 Background: In 1999, the City simplified its procedures respecting the
processing of Part Lot Control By-laws. On the recommendation of the City
Solicitor at the time, authority was granted for Part Lot Control By-laws to be
forwarded directly to Council for enactment, rather than being first considered by a
Committee of Council. This process was initiated to provide a more time-efficient
process for staff, Council and the development industry. In keeping with our
efforts to continue streamlining development approval processes, it is
recommended that the Part Lot Control process be further amended.
Part Lot Control By-laws are required under the provisions of the Planning Act
where more than one dwelling unit is being constructed on any lot/block within a
plan of subdivision. At the present time, developers submit their requests for By-
Report PO 20-03
Date: April 23, 2003
Subject: Part Lot Control Process
Page 2
laws following the pouring of dwelling unit foundations and the preparation of
applicable reference plans ("as-built survey"). Once it is confirmed that the units
comply with zoning, a Report to Council and By-law are prepared, forwarded to
Council for enactment and then registered. This process may be repeated several
times for lands within one plan of subdivision depending on:
(a)
(b)
the number of units being constructed within the plan of subdivision; and
the scheduled closing dates of the units (as these By-laws must be
registered prior to the developer conveying each dwelling unit into private
ownership ).
2.0 Discussion
2.1 Revised Process
It is recommended that following the registration of a plan of subdivision, a Report
be forwarded to Council requesting the enactment of a Part Lot Control By-law,
which by-law would reference all of the lots/blocks within the plan of subdivision
that will have more than one dwelling unit constructed thereon. The enacted By-
law would then be held and registered against specific lots and blocks as as-built
surveys, lot frontages and area certificates are provided and zoning compliance
confirmed.
This method is currently being used by other municipalities in Durham and has
proven successful. Under the current system, the timeline to process a Part Lot
Control By-Law is approximately one month. If the recommended revised process
is adopted, it will:
(a)
(b)
eliminate repetitive requests of Council to enact Part Lot Control By-laws;
and
improve the timeliness of our service to the development industry by
approximately two weeks.
2.2 Revised Fee Structure
It is also recommended that the fee structure currently in place be revised. Under
the current process a fee of $300.00 (plus GST) is charged for the preparation of
each By-law (there could be several By-laws for one housing project), plus
registration and reporting costs. It is proposed that the City continue to charge a
$300.00 fee for preparation of the initial By-law and that an additional fee be
charged at the time a developer submits a request for Part Lot Control exemption
of:
(a)
$35.00 for each unit being constructed on the lots/blocks within a plan of
subdivision, or other development where Part Lot Control is required; and
Report PO 20-03
Date: April 23,2003
Subject: Part Lot Control Process
Page 3
(b)
$20.00 for each unit being constructed within a common element
condominium plan. (This fee is lower as the review process for units
being constructed pursuant to a common element condominium is not as
extensive as the process to ensure compliance of units being constructed
via the plan of subdivision or other application process).
These fees strictly cover the City's administrative costs to complete zoning
compliance review on each unit within each type of request, and staff time to
register each By-law. It is also in keeping with the fee structure and process used
by other municipalities for this service. The City would continue to charge for By-
law registration and reporting fees.
Prepared By:
¿)~
Denise By , Co~rdinator
Property & Development Services
DB:bg
Copy: Chief Administrative Officer
Manager, Development Review
Recommended for the consideration of
Pickering City Council
",