HomeMy WebLinkAboutMarch 17, 2003
Committee of the Whole
Meeting Minutes
Monday, March 17,2003
8:00 p.m.
Chair: Councillor Brenner
PRESENT:
Mayor Wayne Arthurs
COUNCILLORS:
M. Brenner
M. Holland
R. Johnson
B. Mclean
D. Pickles
ALSO PRESENT:
E. Buntsma - Director, Operations & Emergency Services
N. Carroll - Director, Planning & Development
G. Paterson - Director, Corporate Services & Treasurer
B. Taylor - City Clerk
D. Kearns - Committee Coordinator
ABSENT:
Councillor Ryan - Vacation
ADOPTION OF MINUTES
Meeting of February 10, 2003
II
MA TIERS FOR CONSIDERATION
1.
CLERK'S REPORT Cl 05-03
APPOINTMENT OF BY-LAW ENFORCEMENT OFFICERS
By-law Forwarded To Council
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Committee of the Whole
Meeting Minutes
Monday, March 17, 2003
8:00 p.m.
Chair: Councillor Brenner
2.
CLERK'S REPORT Cl 06-03
APPOINTMENT OF BY-LAW ENFORCEMENT OFFICERS
By-law Forwarded to Council
3.
PROCLAMATIONS
"DAY OF MOURNING" -APRil 28, 2003
"PITCH-IN CANADA WEEK" -APRil 21-27, 2003
"NEW HOMES MONTH" - APRil, 2003
"RACING AGAINST DRUGS DURHAM WEEK" - MAY 4-10,2003
Approved
See Recommendation #1
4.
OPERATIONS & EMERGENCY REPORT OES 08-03
TENDER FOR SPORTS FIELD LIGHTING, KINSMEN PARK
TENDER T -5-2003
Approved
See Recommendation #2
III
ADJOURNMENT
The meeting adjourned at 8:03 p.m.
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Appendix I
Committee of the Whole Report
COW 2003-3
That the Committee of the Whole of the City of Pickering having met on March 17,
2003, presents its third report to Council and recommends:
1.
PROCLAMATIONS
"DAY OF MOURNING" - APRil 28, 2003
"PITCH-IN CANADA WEEK" - APRil 21-27, 2003
"NEW HOMES MONTH" - APRil, 2003
"RACING AGAINST DRUGS DURHAM WEEK" - MAY 4-10,2003
The Mayor Arthurs be authorized to make the following proclamations:
"Day of Mourning" - April 28, 2003
"Pitch-in Canada Week" - April 21-27, 2003
"New Homes Month" - April, 2003
"Racing Against Drugs Durham Week" - May 4-10, 2003
2.
OPERATIONS & EMERGENCY REPORT OES 08-03
TENDER FOR SPORTS FIELD LIGHTING, KINSMEN PARK
TENDER T-5-2003
1. That Report OES 08-03 of the Director, Corporate Services & Treasurer and
Director, Operations & Emergency Services, be received; and
2. That the expenditures and financing for Project 03-2718-001-00 in the amount
of $400,000 for lighting and improvements at the Kinsmen Park and Project
03-2718-001-17 in the amount of $20,000 to upgrade the electrical service at
Kinsmen Park, as included in the 2003 Capital Budget, be approved; and
3. That Tender No. T-5-2003 submitted by loc-Pave Construction limited in the
amount of $183,398 (taxes included) for the configuration of an electrical
distribution service upgrade, supply and installation of sports field lighting
within Kinsmen Park, be accepted; and
4. That the optional price in Tender No. T-5-2003 submitted by Loc-Pave
Construction limited in the amount of $90,843 (taxes included) for the
electrical work for the football field known as the Ajax-Pickering Dolphins
Minor Football Club Field within Kinsmen Park, be accepted; and
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Appendix I
Committee of the Whole Report
COW 2003-3
5. That contracted services in the amount of $28,913 be authorized for Veridian
Connections, in order to undertake the necessary utility upgrade to facilitate
sports field lighting projects; and
6. That Council approve the Financing Plan submitted February 17, 2003, by Mr.
Jeff Priestman, President of the Ajax-Pickering Dolphins Minor Football Club
for their contribution towards their portion of the shared costs of the
partnership venture in the amount of $53,623 plus interest; and
7. That Council approve the Financing Plan submitted on March 14,2003 by the
Pickering Soccer Club for their contribution towards their portion of the shared
costs of the partnership venture in the amount of $102,789 plus interest; and
8. That the balance of the work for the project, currently estimated at
approximately $60,000, consisting of primarily irrigation requirements and
field improvements and included in the projects approved under
Recommendation 2 above, be approved; and
9. Council approve the City portion of the funding as follows:
a) The Director, Corporate Services & Treasurer be authorized to finance the
City's portion of the costs in the estimated amount of $230,000 (T-5-2003)
project through the issuance of debt through the Region of Durham for a
period not exceeding 5 years, at a rate to be determined, be approved and
the balance of approximately $2,850 plus financing costs be financed from
current funds; and
b) That annual repayment charges in the amount of approximately $55,000
be included in the annual Current Budget for the City of Pickering
commencing in 2004 and continuing thereafter until the loan is repaid; and
c) That the Director, Corporate Services & Treasurer has certified that this
loan and the repayment falls within the City's Debt and Financial
Obligations approved Annual Repayment limit for debt and other financial
obligations for 2002 as established by the Province for municipalities in
Ontario; and
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Appendix I
Committee of the Whole Report
COW 2003-3
d) That a temporary loan in the amount of approximately $102,789 less the
initial deposit of $10,000 be extended to the Pickering Soccer Club; and,
approximately $53,623 to the Ajax-Pickering Dolphins Football Club on
terms and conditions satisfactory to the Treasurer; and
e) That the Director, Corporate Services & Treasurer be authorized to take
any actions necessary in order to effect the foregoing; and
10. That the appropriate officials of the City of Pickering be authorized to take the
necessary action to give effect hereto.
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