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Home My WebLink About02/24/2003 Finance & Operations Committee Meeting Minutes Monday, February 24, 2003 at 1 :30 p.m. Chair: Councillor Ryan PRESENT: Mayor Wayne Arthurs COUNCILLORS: M. Brenner M. Holland B. McLean D. Pickles D. Ryan ALSO PRESENT: 1. Quinn - Chief Administrative Officer E. Buntsma - Director, Operations & Emergency Services N. Carroll - Director, Planning & Development G. Paterson - Director, Corporate Services & Treasurer R. Holborn - Division Head, Municipal Property & Engineering S. Reynolds - Division Head, Culture & Recreation B. Taylor - City Clerk D. Kearns - Committee Coordinator ABSENT: Councilor Johnson - Convention ill ADOeTION OF MINUTES Meeting of January 27,2003 ill) DI;"LEGA TIO~ 1. Donna Dickson, representing the Pearl Earth Sciences Corporation, addressed the Committee with respect to the proposed plasma facility to be built in Pickering. She advised that all levels of government are aware of their proposal and articles have appeared in the Toronto Star and News Advertiser and to-date no negative comments have been received. - 1 - 2. 2. ~'Ú¡ o~ (I I I Finance & Operations Committee Meeting Minutes Monday, February 24, 2003 at 1 :30 p.m. Chair: Councillor Ryan III MATTERS FOR CONSIDERATION OPERATIONS & EMERGENCY SERVICES REPORT OES 06-03 PARK NAME CHANGE REQUEST 1. Approved See Recommendation #1 2. CLERKS REPORT CL 04-03 PROPOSED TREE BY-LAW Referred to the March 17th Council Meetina as amended to include the TRCA and CLOCA exemption 1. Carolyn Anderson, 1017 Mountcastle Drive, requested approval of this by-law advising of its importance. IV STAFF ITEMS FOR DISCUSSION 1. The Chief Administrative Officer advised of his letter to Mr. Jack McCorkell, Commissioner of Works, Region of Durham concerning road work within the City of Pickering. The Director, Operations & Emergency Services, advised that staff are in discussion with the Region concerning boulevard maintenance on regional roads within the City. V OTHER BUSINESS 1. Councillor Pickles advised of a request received by Councillor Johnson concerning exemption from the half load limit on Balsam Road. Councillor Holland raised a concern regarding clarity of procedures at Committee Meetings. This item will be addressed by the City Clerk. -2- Finance & Operations Committee Meeting Minutes Monday, February 24,2003 at 1 :30 p.m. Chair: Councillor Ryan OOL..JtIIA TIERS FOR CONSIDERATION 3. 4. CORPORATE SERVICES REPORT CS 09-03 TRIDEUOPTIONS FOR HOMES DEVELOPMENT FINAL PHASE 1200 THE ESPLANADE NORTH EAST OF MILLENNIUM BUILDING Approved By-law Forwarded to Council See Recommendation #2 CORPORATE SERVICES REPORT CS 10-03 AMENDMENT TO PURCHASING POLICY REGARDING CONSULTING SERVICES Approved As Amended in the Report under Conditions Jo reflect apprisina Council 'By Written Report' See Recommendation #3 5. CORPORATE SERVICES REPORT CS 15-03 CASH POSITION REPORT AS AT DECEMBER 31. 2002 Approyed See Recommendation #4 6. CORPORATE SERVICES REPORT CS 02-03 CONFIRMATION OF COMPREHENSIVE CRIME INSURANCE FOR 2003 Approved See Recommendation #5 7. CORPORATE SERVICES REPORT CS 12-03 2003 ANNUAL REPAYMENT LIMIT FOR DEBT AND FINANCIAL OBLIGATION Approved See Recommendation #6 -3- Finance & Operations Committee Meeting Minutes Monday, February 24, 2003 at 1 :30 p.m. Chair: Councillor Ryan 8. 9. 10. CORPORATE SERVICES REPORT CS 11-03 ESTABLISHMENT OF THE THIRD PARTY/DEVELOPER'S CONTRIBUTIONS RESERVE FUND Approved By-Law Forwarded to Council See Recommendation #7 CORPORATE SERVICES REPORT CS 14-03 ANNUAL STATEMENT OF THE TREASURER ON THE 2001 REMUNERATION AND EXPENSE PAYMENT TO MEMBERS OF COUNCIL Approved See Recommendation #8 CORPORATE SERVICES REPORT CS 16-03 ROTARY CLUB OF PICKERING WRITE-OFF OF UNCOLLECTABLE ACCOUNT Approved See Recommendation #9 (VII) OTHER BUSINESS 1. Councillor Pickles requested discussions take place between staff, interested Councillors and Options from Homes representatives concerning greater accessibility to affordable housing. VIII ADJOURNMENT The meeting adjourned at 4:20 p.m. -4- Appendix I Finance & Operations Committee Report Foe 2003-2 That the Finance & Operations Committee, having met on February 24, 2003, presents its second report to Council and recommends: 1. OPERATIONS & EMERGENCY SERVICES REPORT OES 06-03 PARK NAME CHANGE REQUEST 1. That Operations & Emergency Services Report concerning Park Name Change Request, be received; and 2. That Council delete the name Progress Bay Front Park and establish the name of Progress Frenchman's Bay East Park for parkland located on Front Street and Frenchman's Bay. 2. CORPORATE SERVICES REPORT CS 09-03 TRIDELIOPTIONS FOR HOMES DEVELOPMENT FINAL PHASE 1200 THE ESPLANADE NORTH (EAST O~NG) 1. That Report CS 09-03 of the Director, Corporate Services, concerning Tridel/Options for Homes Development Final Phase, be received for information; and 2. That Council approve providing relief from the provisions of the 1987 Development Agreement respecting cash-in-lieu of parkland payment for the last phase of the development, being 1200 The Esplanade North, based on the same formula as was applied to the Millennium Apartment at 1 000 The Esplanade North, at an estimated cost of approximately $160,000 on the condition that City owned microwave equipment be accommodated on the roof of the new building; and 3. That Council support the application of Provincial Home Ownership Program Funding to this project subject to any future related municipal obligations being approved by Council; and - 5- Appendix J Finance & Operations Committee 2003.2 5. That the attached By-law be read three times and passed by Council; and 6. That the appropriate officials of the City of Pickering be given authority to give effect thereto. 3. CORPORATE SERVICES REPORT CS 10-03 AMENDMENT TO PURCHASING POLICY REGARDING CONSULTING SERVICES 1. That Report CS 10-03 of the Director, Corporate Services concerning Amendment to Purchasing Policy Regarding Consulting Services, be received for information; and 2. That the Purchasing Policy as approved by Council at its meeting on November 5, 2001 be amended to revise the delegation of authority for the engagement of consulting services as described in this report; and 3. That the appropriate officials of the City of Pickering be given authority to give effect thereto. 4. CORPORATE SERVICES REPORT CS 15-03 CASH POSITION REPORT AS AT DECEMBER 31, 2002 1. That Report CS 15-03 from the Director, Corporate Services & Treasurer concerning Cash Position Report, be received for information. 5. CORPORATE SERVICES REPORT CS 02-03 CONFIRMATION OF COMPREHENSIVE CRIME INSURANCE FOR 2003 1. That Report CS 02-03 of the Director, Corporate Services & Treasurer, concerning Confirmation of Comprehensive Crime Insurance for 2003, be received and forwarded to Council for information. - 7- Appendix I Finance & Operations Committee Report Foe 2003-2 6. CORPORATE SERVICES REPORT CS 12-03 2003 ANNUAL REPAYMENT LIMIT FOR DEBT AND FINANCIAL OBLIGATION 1. That Report CS 12-03 of the Director, Corporate Services & Treasurer, concerning 2003 Annual Repayment Limit for Debt and Financial Obligation, be forwarded to Council for information. 7. CORPORATE SERVICES REPORT CS 11-03 ESTABLISHMENT OF THE THIRD PARTY/DEVELOPER'S CONTRIBUTIONS RESERVE FUND 1. That Report CS 11-03 of the Director, Corporate Services & Treasurer, concerning the Establishment of the Third Party/Developer's Contributions Reserve Fund, be approved; and 2. That Council approve the establishment of the Third Party/Developer's Contributions Reserve Fund; and 3. That the attached by-law be read three times and passed; and 4. That funds currently paid by Third Party/Developer's Contributions Reserve Fund for future capital commitments be transferred to this Reserve Fund and all such future payments be deposited in this fund; and 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions to give effect thereto. 8. CORPORATE SERVICES REPORT CS 14-03 ANNUAL STATEMENT OF THE TREASURER ON THE 2001 REMUNERATION AND EXPENSE PAYMENT TO MEMBERS OF COUNCIL 1. It is recommended that Council receive for information the Statement of the Treasurer respecting Remuneration and Expense Payments to Members of Council and Council Appointees for the year 2002. - 7- Appendix I Finance & Operations Committee Report Foe 2003-2 9. CORPORATE SERVICES REPORT CS 16-03 ROTARY CLUB OF PICKERING WRITE-OFF OF UNCOLLECTABLE ACCOUNT 1. That Report CS 16-03 of the Director, Corporate Services & Treasurer, be received; and 2. That the outstanding account receivable (donation) from the Pickering Rotary Club for the Millennium Trail in the amount of $100,000 be written off in 2003; and 3. That this net amount to be expensed of $85,686 be included in the annual Current Budget to be financed from the tax levy; and 4. That the appropriate officials of the City of Pickering be authorized to take the necessary action to give effect hereto. - 8-