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Home My WebLink AboutENG 13-26 Report to Council Report Number: ENG 13-26 Date: July 23, 2026 From: Richard Holborn Director, Engineering Services Subject: Engineering Consulting Services for Detailed Design of Michell Bridge Replacement Project File: A-1440 Recommendation: 1. That Report ENG 13-26 regarding the Detailed Design of Michell Bridge Replacement Project be received; 2. That the proposal submitted by Keystone Bridge Management Inc. in response to Request for Proposal No. RFP 2026-7 Consulting Services for Michell Bridge Replacement, in the amount of $220,615.55 (HST included) or $198,671.14 (net HST) be accepted; 3. That the total gross project cost of $276,578.00 (HST included), including the proposal fee amount, a contingency, and other associated costs, and the total net project cost of $249,067.00 (net of HST) be approved; 4. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $249,067.00 (net HST) by a transfer from the OCIF Fund as approved in the 2025 Capital Budget; 5. That the Director, Engineering Services be authorized to enter into and execute the Form of Agreement with the above-mentioned consultant pursuant to Request for Proposal No. RFP 2026-7; and, 6. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 1.0 Executive Summary: The purpose of this report is to obtain Council’s authorization to retain Keystone Bridge Management Inc. to complete the detailed design and prepare the tender documentation needed to replace the Michell Bridge (Bridge ID #7001) over Reesor Creek on Seventh Concession Road. ENG 13-26 July 23, 2026 Page 2 In 2024, the City of Pickering hired the consulting firm of Keystone Bridge Management Corp. to conduct the biennial bridge and large culverts inspections including Michell Bridge. The inspection concluded that the bridge is beyond repair and should be replaced soon. The City also retained AECOM in 2023 to conduct a detailed structural evaluation and condition survey of Michell Bridge to explore alternatives for both replacement and rehabilitation. Based on the structural evaluation, and the guidelines set forth in the MTO Structural Manual (2021) and Ontario Ministry of Transportation (MTO) Structural Rehabilitation Manual (2007), AECOM recommended that the bridge be replaced with a new structure. A load limit of 25 tonne was proposed for the bridge, and a load limit by-law was passed in 2025. Request for Proposals No. RFP2026-7 was posted on the City’s bids&tenders portal on May 4, 2026, and closed on June 4, 2026, for a competitive bidding process to select a qualified consultant to complete the detailed design and prepare the tender documents required to replace the Michell Bridge. The Evaluation Committee reviewed and evaluated four (4) proposals received using the criteria outlined in the bid document. The top ranked proposal submitted by Keystone Bridge Management Inc. in the amount of $220,615.55 (HST included) or $198,671.14 (net HST) is recommended for approval. It is also recommended that the total gross project cost of $276,578.00 (HST included) which includes the proposal fee amount, a contingency and other associated costs, and the total net project cost of $249,067.00 (net HST) be approved. 2.0 Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priorities of Advance Innovation & Responsible Planning to Support a Connected, Well-Serviced Community, and Lead & Advocate for Environmental Stewardship, Innovation & Resiliency. 3.0 Financial Implications: 1. RFP Amount RFP2026-7 $120,040.00 Provisional Item - MCEA Schedule B HST (13%) 75,195.00 25,380.55 Total Gross RFP Amount $220,615.55 HST Rebate (11.24%) (21,944.41) Total Net RFP Amount $198,671.14 ENG 13-26 July 23, 2026 Page 3 2. Estimated Project Cost Summary RFP 2026-7 $120,040.00 Provisional Item MCEA Schedule B Fee 75,195.00 Contingency (10%) 19,524.00 Toronto and Region Conservation Authority Permit Approval and Review Cost 30,000.00 Sub Total – Costs $244,759.00 HST (13%) 31,818.67 Total Gross Project Cost $276,577.67 HST Rebate (11.24%) (27,510.91) Total Net Project Cost $249,066.76 3. Approved Source of Funds Approved Capital Account Source of Funds Approved Budget Funds Required C10570.1804 OCIF Grant $400,000.00 $249,067.00 RF – Roads and Bridges Debt Financing – 20 years $312,374.24 $850,000.00 0.00 0.00 $1,562,374.24 $249,067.00 Net Project Cost Under (Over) Approved Funds $1,313,307.24 Note: The proposal includes a provisional item in the amount of $75,195.00 (HST excluded) should a Municipal Class Environmental Assessment Schedule B be deemed required to complete the design of the bridge replacement. The OCIF grant will fund the current expenditure of $249,066.76. 4.0 Discussion: The purpose of this report is to obtain Council’s authorization to hire Keystone Bridge Management Inc. to complete the detailed design and prepare the tender documentation ENG 13-26 July 23, 2026 Page 4 needed to replace the Michell Bridge (Bridge ID #7001) over Reesor Creek on Seventh Concession Road. The City conducts biennial bridge and large culvert inspections to determine the maintenance and capital needs of the City’s bridge and large culvert assets with a span of 3m or more. This work generally involves a qualified engineering consulting company providing detailed visual inspection of each structure and individual inspection reports for each structure. In 2024, the engineering consulting company Keystone Bridge Management Corp. completed the full bridge inspection service for 29 bridges and 26 large culverts in the City. The Municipal Bridge and Culvert Inspection Report completed by Keystone identified Michell Bridge as a priority bridge in need of immediate replacement. Their report indicates that the condition of railings, surcharge on the deck, and the exterior condition is driving the need for the replacement. Michell Bridge is located on Seventh Concession Road crossing over Reesor Creek and is approximately 70 years old. In October 2025, the bridge was damaged as the result of a motor vehicle collision and the south railing was detached. A temporary barrier has been installed for safety reasons. In 2023, the City retained AECOM to conduct a structural evaluation and detailed condition survey of the existing Michell Bridge over Reesor Creek to explore alternatives for both replacement and rehabilitation. Following a comprehensive life cycle cost analysis of all feasible options, AECOM recommended, based on structural evaluations, and the guidelines set forth in the MTO Structural Manual (2021) and Ontario Ministry of Transportation (MTO) Structural Rehabilitation Manual (2007), that the bridge be replaced with a new structure. The existing bridge has reached the end of its service life, and further rehabilitation to extend its use is not a financially or structurally viable option in alignment with the Keystone recommendations. A load limit of 25 tonne was proposed for the bridge, and a load limit by-law was passed in 2025. Request for Proposal RFP2026-7 for Consulting Services for the replacement of Michell Bridge was posted on the City’s bids&tenders portal on May 4, 2026 and closed on June 4, 2026, and the City received submission from four consulting firms. The proposals were evaluated by the Evaluation Committee consisting of two staff members from the Traffic and Transportation section of the Engineering Services Department and one staff member from the City Infrastructure Department. The proposals were evaluated based on the consultant’s qualification and experience working on similar projects, their understanding of the objectives and requirements of the project, proposed workplan to deliver the project in a timely manner, and proposed price. The top ranked proposal was submitted by Keystone Bridge Management Inc. The top ranked proposal submitted by Keystone Bridge Management Inc. in the amount of $220,615.55 (HST included) or $198,671.14 (net HST) is recommended for approval. It is also ENG 13-26 July 23, 2026 Page 5 recommended that the total gross project cost of $276,578.00 (HST included) which includes the proposal fee amount, a contingency and other associated costs, and the total net project cost of $249,067.00 (net HST) be approved. Attachment: 1. Location Map Prepared By: Ridhita Ghose, P.Eng., Transportation Engineer Nadeem Zahoor, M.Eng. P.Eng., Manager, Transportation and Traffic Approved/Endorsed By: Cathy Bazinet, Manager, Procurement and Finance Stan Karwowski, Director, Finance & Treasurer Approved/Endorsed By: Richard Holborn, P.Eng., Director, Engineering Services NZ:nz Recommended for the consideration of Pickering City Council By: Marisa Carpino, M.A. Chief Administrative Officer Atttachment 1 - Report ENG 13-26