HomeMy WebLinkAboutINF 10-26
Report to
Council
Report Number: INF 10-26
Date: June 22, 2026
From: Kevin Heathcote
Director, City Infrastructure
Subject:
Supply & Delivery of Two Fifteen-Inch Tow Behind Wood Chippers
Request for Quotation No. RFQQ2026-27
File: A - 1440-001
Recommendation:
1. That Report INF 10-26 regarding the Supply & Delivery of Two Fifteen-Inch Tow Behind
Wood Chippers be received;
2. That the Quotation submitted by Vermeer Cananda Inc. in response to Request for
Quotation No. RFQQ2026-27 for the Supply and Delivery of Two Fifteen-Inch Tow Behind
Wood Chippers, in the amount of $295,731.00 (net HST) or $328,396.00 (HST included) be
accepted;
3. That the total gross project cost of $328,396.00 (HST included), and the total net project
cost of $295,731.00 (net HST) be approved;
4. That the Director, Finance & Treasurer, be authorized to finance the total net project cost of
$295,731.00 as follows:
a. That the sum of $260,000.00 as approved in the 2026 Capital Budget be increased to
$295,731.00 funded from the Equipment Reserve Fund; and,
5. That the appropriate officials of the City of Pickering be authorized to take the actions
necessary to implement the recommendations in this report.
1. Executive Summary:
The purpose of this report is to award Request for Quotation No. RFQQ2026-27 for the Supply
& Delivery of Two Fifteen-Inch Tow Behind Wood Chippers. The Public Works Division, within
the City Infrastructure Department, uses wood chippers for brushing and chipping during
maintenance projects and for emergency response during severe weather events.
Request for Quotation No. RFQQ2026-27 was posted on the City’s bids&tenders portal on
April 21, 2026 and closed on May 8, 2026. Two companies submitted a response for this project.
The quotation from Vermeer Canada Inc. complied with all of the technical requirements and was
INF 10-26 June 22, 2026
Page 2
the lowest compliant response with a price of $295,731.00 (net HST) or $328,396.00 (HST
included).
2. Relationship to the Pickering Strategic Plan:
The recommendations in this report respond to the Pickering Strategic Plan Priority of Advance
Innovation & Responsible Planning to Support a Connected, Well-Serviced Community.
3. Financial Implications:
3.1 Quotation Amount
RFQQ2026-27 $290,615.70
HST (13%) 37,780.04
Total Gross Quotation Cost
$328,395.74
3.2 Estimated Project Costing Summary
RFQQ2026-27 $290,616.00
HST (13%) 37,780.00
Total Gross Project Cost $328,396.00
HST Rebate (11.24%) (32,665.00)
Total Net Project Cost 295,731.00
3.3 Approved Source of Funds
Approved Capital
Account Source of Funds Available
Budget
Funds
Required
C10305.2601 Equipment Reserve Fund $130,000.00 $147,865.50
C10315.2602 Equipment Reserve Fund $130,000.00 $147,865.50
Total $260,000.00 $295,731.00
Net Project Cost under (over) Approved Funds ($35,731.00)
In accordance with Section 11.02 of the City’s Financial Control Policy, where authority has
been given in the annual Capital Budget for a particular project, the Chief Administrative
Officer, the appropriate Department Head(s) and the Treasurer may jointly approve changes to
such authorized amounts provided that the total amount of the over expenditures:
INF 10-26 June 22, 2026
Page 3
a. does not exceed the lesser of 10% of the approved capital expenditure or $100,000.00;
and,
b. are offset by corresponding under expenditures in other approved capital
expenditures.
This quotation did not meet the above noted thresholds.
In accordance with Section 11.05 of the City’s Financial Control Policy, Current and Capital
Budget expenditures in excess of the limits established under Section 11.01, 11.02, 11.03 and
11.04 shall require the approval of the Treasurer, the Chief Administrative Officer and Council.
4. Discussion:
The purpose of this report is to award Request for Quotation No. RFQQ2026-27 for the Supply
& Delivery of Two Fifteen-Inch Tow Behind Wood Chippers. The Public Works Division, within
the City Infrastructure Department, uses wood chippers for brushing and chipping during
maintenance projects and for emergency response during severe weather events. As the City
continues to grow and severe weather events become more frequent, the addition of new
wood chippers to the City’s fleet will increase operational effectiveness, improve emergency
storm response and reduce costs related to renting equipment. This reduces risk due to rental
equipment being unavailable during or after storm events.
Request for Quotation No. RFQQ2026-27 was posted on the City’s bids&tenders portal on April
21, 2026, and closed on May 8, 2026. Two companies submitted a quotation for this project. The
quotation from Vermeer Canada Inc. complied with all of the technical requirements and received
an acceptable score from the Evaluation Committee.
Upon careful review of the responses received, the City Infrastructure Department
recommends the acceptance of the lowest compliant response submitted by Vermeer Canada
Inc. for Request for Quotation No. RFQQ2026-27 in the amount of $295,731.00 (net HST) or
$328,396.00 (HST included) and that the total net project cost of $295,731.00 (net HST) be
approved.
Attachment: None
Prepared By: Matt Currer, Manager, Fleet & Roads Operations
Approved/Endorsed By: Cathy Bazinet, Manager, Procurement
Approved/Endorsed By: Kevin Heathcote, Director, City Infrastructure
Approved/Endorsed By: Stan Karwowski, Director, Finance & Treasurer
INF 10-26 June 22, 2026
Page 4
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Recommended for the consideration of Pickering City Council By:
Marisa Carpino, M.A.
Chief Administrative Officer