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HomeMy WebLinkAboutJune 8, 2026 Executive Committee Meeting Minutes Electronic Meeting June 08, 2026 - 02:00 PM Chair: Mayor Ashe Present: Mayor K. Ashe - left the meeting at 4:02 p.m. Councillor M. Brenner Councillor S. Butt Councillor L. Cook - left the meeting at 3:52 p.m. Councillor M. Nagy Councillor D. Pickles Councillor L. Robinson Regrets: None Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor J. Eddy - Director, Human Resources L. Gibbs - Director, Community Services K. Heathcote - Director, City Infrastructure R. Holborn - Director, Engineering Services F. Jadoon - Director, Economic Development & Strategic Projects S. Karwowski - Director, Finance & Treasurer S. Cassel - City Clerk V. Plouffe - Division Head, Facilities Management & Construction C. Rose – Chief Planner J. Yoshida - Deputy Fire Chief L. Arshad - Manager, Economic Development & Marketing K. Roberts - Manager, Cultural Services J. Robertson - Senior Financial Analyst H. Thakor - Senior Officer Economic Development & Strategic Projects J. Currie - Legislative Coordinator 1 Call to Order/Roll Call The City Clerk certified that all Members of the Committee were present and participating electronically. Disclosure of Interest No disclosures of interest were noted. Delegations Karen Fisher, Vice Chair, John Fahey, Member, John Ecker, Member, Willie Woo, Member, Bill Clancy, Executive Director, Durham Regional Police Service Board, Peter Moreira, Chief of Police, Chris Bovie, Director of External Relations, Durham Regional Police Service Re: Durham Region Policing and Governance Update K. Fisher, Vice Chair Durham Regional Police Service Board, appeared before the Committee via electronic connection to speak to the Durham Region Policing and Governance Update. With the aid of a PowerPoint presentation, K. Fisher provided an update on community safety and policing and outlined the composition of the Police Service Board, the priorities identified in the 2024–2027 Strategic Plan, ongoing efforts to strengthen community trust, and provided 2025 Regional statistic results. K. Fisher summarized recent notable achievements highlighting a decrease in auto theft, an increased number of compliance checks, and progress with diversity, equity, and inclusion initiatives. The presentation concluded with an overview of available sources of information. A question and answer period ensued between Members of the Committee, K. Fisher, Chief Moreira, and staff regarding: the coordination of strategic planning for officer attendance at community events, including whether officers remained on call while participating; • how the increased Regional budget had supported additional staffing and resources, and how those enhancements had benefited the Region; • the decrease in auto thefts and the observed increase in tourism-related crime, including the types of incidents involved; • the extent to which additional services and patrols contributed to improved response times for calls for service; • the importance of proceeding with new capital investments and the priorities that had been identified; • 1. 2. 3. 3.1 Executive Committee Meeting Minutes June 08, 2026 2 risks and concerns specific to residents aged 55+, and how supports had been provided and strengthened within those communities; • what measures had been taken to support growing community diversity, including the needs of newcomers and individuals facing language barriers; • the impact and usage of online reporting since its introduction;• which categories of crime had experienced the highest increase in rates;• whether full reports pertaining to alleged misconduct of Durham Regional Police (DRPS) members would be released; • what protocols and monitoring processes were in place for sex offenders released into the community; • how human trafficking had been addressed in Durham Region;• progress made on the Region's Drone Program;• the number of active CCTV cameras and how they had been utilized; and,• whether gun crimes in the region had been committed primarily by licensed firearms or illegally obtained weapons. • Cynthia Davis, President and CEO, Brian Pollard, Health System Executive, Clinical, Nancy Shaw, Senior Director, Public Affairs, Chris Squire, Health System Executive, Chief of Finance, Trevor Stewart, Chief Development Officer, Lakeridge Health Re: Lakeridge Health Annual Update C. Davis, President and CEO, Lakeridge Health appeared before the Committee via electronic connection to speak to the Lakeridge Health Annual Update. With the aid of a PowerPoint presentation, C. Davis outlined recent advancements, including the introduction of new X-ray technology at the Ajax Pickering Hospital, financial savings, improvements to Emergency Department flow and patient experience, efforts to reduce wait times, and the continued expansion of surgical care closer to home. C. Davis highlighted Lakeridge Health’s partnership with Queen’s University to train future family physicians with the objective of increasing access to primary care in Durham Region. The delegate reviewed planning for future growth, including the redevelopment of the Bowmanville Hospital, the establishment of bridging clinics to strengthen mental health and addictions services, and partnering with Grandview Kids to expand specialized pediatric services locally. C. Davis concluded by noting the upcoming launch of a new Strategic Plan at the 2026 Annual General Meeting, and highlighting the establishment of the new Women’s Health Collective. A question and answer period ensued between Members of the Committee and C. Davis regarding: 3.2 Executive Committee Meeting Minutes June 08, 2026 3 the assessment process for identifying Alternate Level of Care (ALC) patients;• what indicators were tracked to calculate the Emergency Department’s length of stay; • when the Women's Health Collective began and who was eligible to join;• the number of primary care physicians currently in training in Durham Region and the likelihood of whether they would remain in the Region; • whether the surgery numbers reported for the Jerry Coughlan Wellness and Health Centre were cumulative or annual; • the timeline for the post-acute complex continuing care centre to begin operating in Pickering; • whether recent improvements were attributable to additional funding or reduced patient volumes; • what the wait times were to be seen by specialists, and whether residents were leaving the Region to receive treatment elsewhere; and, • the current occupancy level at which Lakeridge Health was operating.• Matters for Consideration Director, Community Services, Report CS 15-26 Draft Cultural Strategic Plan, Museum Strategic Plan and Art in Public Spaces Plan Progress Update L. Gibbs, Director, Community Services, City of Pickering appeared before the Committee via electronic connection and introduced the Cultural Strategic Plan, Museum Strategic Plan, and Art in Public Spaces Plan and highlighted upcoming events. P. Huntsman, Principal, Patricia Huntsman Culture + Communication appeared before the Committee via electronic connection to provide an update on the Cultural Strategic Plan, Museum Strategic Plan, and Art in Public Spaces Plan. With the aid of a PowerPoint presentation, P. Huntsman outlined the project process, reviewed engagement activities, and summarized major cultural sector shifts. P. Huntsman highlighted the overarching vision and values, noting that safety, collaboration, sustainability, learning, creativity, accessibility and relevance formed the lens through which the Plans were developed. The delegate identified and summarized five overall strategic priorities: fostering placemaking and a distinct community identity; celebrating interculturalism through the arts; sustaining and maintaining a 4. 4.1 Executive Committee Meeting Minutes June 08, 2026 4 creative economy; being future ready; and prioritize youth and young families. P. Huntsman concluded with a summary of the objectives of the Pickering Museum Village Strategic Plan and the Art in Public Spaces Plan objectives. Councillor Brenner assumed the Chair at 4:02 p.m. A brief question and answer period ensued between Members of the Committee, P. Huntsman, and staff regarding: identifying underused areas in Pickering for arts and cultural purposes;• clarification that the current draft Plan would undergo further public consultation before returning to Council; and, • whether examples of previous initiatives had informed the development of the Plan. • Moved By Councillor Nagy Seconded By Councillor Butt That Report CS 15-26 regarding the Draft Cultural Strategic Plan, Museum Strategic Plan and Art in Public Spaces Plan be received for information. Carried Director, Economic Development & Strategic Projects, Report ECD 04-26 Economic Development Strategy (2026-2030) Building Our Future: Pickering’s Economic Growth Roadmap F. Jadoon, Director, Economic Development & Strategic Projects, appeared before the Committee via electronic connection and provided a brief introduction to Report ECD 04-26 Building our Future: Pickering's Economic Growth Roadmap. K. McCaffrey, Manager, and B. Peever, Partner, Public Sector Advisory, KPMG Canada appeared before the Committee via electronic connection to speak to Report ECD 04-26 Building our Future: Pickering's Economic Growth Roadmap. With the aid of a PowerPoint presentation, the delegates provided a project overview and highlighted the project objectives and engagement strategy. The delegates noted that the City of Pickering was one of the fastest growing communities in Ontario presenting an opportunity to convert major projects into sustained long-term jobs, tax-base growth, and economic diversification. The delegates identified four recommended action items: diversifying and expanding the local economy; leveraging major projects to stimulate growth; enhancing municipal 4.2 Executive Committee Meeting Minutes June 08, 2026 5 capacity and fiscal resilience; and building talent and place competitiveness. The delegates concluded that Pickering offered investors a combination of scale, connectivity, and momentum, positioning it to compete effectively in the regional market. A question and answer period ensued between Members of the Committee, K. McCaffrey, B. Peever, and staff regarding: whether the strategy's forecast for employment lands focused on the short- term, 5-10 years, or long-term, 15-20 years; • what industries were under consideration to attract investment and job creation; • whether Pickering was losing jobs to neighbouring municipalities;• the advantages of prioritizing the servicing of employment lands to attract new businesses and re-balance the tax structure toward a greater share of non- residential income; • what factors would attract industries to Pickering; and,• what staff were doing to ensure that small businesses remained a priority.• Moved By Councillor Pickles Seconded By Councillor Nagy That the Building Our Future: Pickering’s Economic Growth Roadmap, Economic Development Strategic Plan (2026-2030), prepared by KPMG LLP, be received; 1. That Council endorse the Building Our Future: Pickering’s Economic Growth Roadmap, set out as Attachment 1, as the City of Pickering’s Economic Development Strategic Plan (2026-2030); and, 2. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 3. Carried Chief Administrative Officer, Report CAO 07-26 Brougham Hall Lease Update A question and answer period ensued between Members of the Committee and staff regarding: 4.3 Executive Committee Meeting Minutes June 08, 2026 6 the extent of public consultation that had been undertaken pertaining to the termination of the lease agreement and the feedback that had been received; • whether an agreement had been reached with Transport Canada guaranteeing continued access to Brougham Hall for residents and community groups; • how many residents and community groups used Brougham Hall; and,• clarification that Brougham Hall was federally owned and that signing a lease would place the responsibility of maintaining the facility on the City. • Recommendation: Moved By Councillor Butt Seconded By Councillor Nagy That Report CAO 07-26 regarding Brougham Hall be received;1. That the lease agreement with the Brougham Recreation Society for Brougham Hall, set out in Attachment 1, be terminated with 30 days-notice provided to the Brougham Recreation Society by the Director, Community Services; 2. That the lease agreement with the Government of Canada for Brougham Hall, set out in Attachment 2, be terminated with 30 days-notice provided to the Government of Canada - Transport Canada by the City Solicitor; and, 3. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 4. Carried Director, Corporate Services & City Solicitor, Report CLK 05-26 2027 Committee and Council Meeting Schedule A question and answer period ensued between Members of the Committee and staff regarding: whether public consultation had been conducted regarding meeting accessibility and timing, and whether the designated meeting times for Committee and Council were intended to increase public participation; • when the decision had been made to move Statutory Public Meetings under the Planning Act to a separate date; • concerns regarding limitations on members of the public being able to participate in meetings; and, • 4.4 Executive Committee Meeting Minutes June 08, 2026 7 how many Statutory Public Meetings under the Planning Act had been held virtually. • Recommendation: Moved By Councillor Butt Seconded By Councillor Nagy That Report CLK 05-26 regarding the 2027 Committee and Council Meeting Schedule be received; 1. That the 2027 Committee and Council Meeting Schedule included as Attachment 1 to this report be approved; and, 2. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 3. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 4 1 0 0 2 Carried on a Recorded Vote (4 to 1) Director, Community Services, Report CS 14-26 Fire Station #2 Asphalt Resurfacing Tender No. T2026-5 Recommendation: Moved By Councillor Butt Seconded By Councillor Nagy That the bid submitted by D. Crupi & Sons Limited in response to Request for Tender T2026-5 for the Fire Station #2 Asphalt Resurfacing, in the amount of 1. 4.5 Executive Committee Meeting Minutes June 08, 2026 8 $305,280.00 (net HST) or $338,999.99 (HST included) to be accepted; That the total gross project cost of $396,630.00 (HST included), including the amount of the tender, construction contingency, and other associated costs, and the total net project cost of $357,178.00 (net HST) be approved; 2. That the Director, Finance & Treasurer be authorized to finance the net project cost of $357,178.00 to be funded from the Facilities Reserve and Property Taxes as approved in the 2021 and 2026 Capital Budgets, with the additional overage of $8,598.01 funded from Facilities Reserve; 3. That the Director, Community Services be authorized to execute the CCDC-2, 2020 Stipulated Price Contract with the above-mentioned contractor pursuant to Request for Tender No. T2026-5; and, 4. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 5. Carried Director, Engineering Services, Report ENG 09-26 Various Traffic By-law Updates Amendment to the Traffic and Parking By-law 6604/05 Recommendation: Moved By Councillor Butt Seconded By Councillor Nagy That Report ENG 09-26 regarding the Various Traffic By-law Updates be received; 1. That the attached draft by-law be enacted to amend Schedule “1”, No Stopping, Schedule “2”, No Parking and, Schedule “7”, Stop Signs to By-law 6604/05 to provide for the regulation of traffic controls on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to address the proposed installation of parking and stopping restrictions on Azalea Avenue, Canso Drive, Earl Grey Avenue and Twyn Rivers Drive and for the installation of an all-way stop at the intersection of Palmers Sawmill Road and Four Seasons Lane; and, 2. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 3. Carried Director, Finance & Treasurer, Report FIN 08-26 4.6 4.7 Executive Committee Meeting Minutes June 08, 2026 9 2026 Corporate Asset Management Plan Update Recommendation: Moved By Councillor Butt Seconded By Councillor Nagy That Report FIN 08-26 regarding the 2026 Corporate Asset Management Plan Update be received; 1. That Council direct staff to continue monitoring and reporting annually on the City’s asset management Key Performance Indicators, implementation barriers, and strategies to address those barriers in accordance with Section 9 of Ontario Regulation 588/17; 2. That Council direct staff to continue refining the City’s long-term infrastructure funding strategy to reduce backlogs, manage risk, and support sustainable service delivery; and, 3. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 4. Carried Director, City Development & CBO, Report PLN 11-26 Pickering Islamic Centre License Agreement Overflow Parking at Brock Ridge Community Park Recommendation: Moved By Councillor Butt Seconded By Councillor Nagy That Report PLN 11-26 regarding the Pickering Islamic Centre License Agreement be received; 1. That the Mayor and City Clerk be authorized to execute the Pickering Islamic Centre License Agreement for a five-year term, commencing July 1, 2026, and ending June 30, 2031, with Pickering Islamic Centre for the non-exclusive use of 10 parking spaces at Brock Ridge Community Park for overflow parking, set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, City Development & CBO and the Director, Corporate Services & City Solicitor; and, 2. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 3. 4.8 Executive Committee Meeting Minutes June 08, 2026 10 Carried Member Updates on Committees There were no updates from Members on Committees. Other Business There was no other business. Adjournment Moved By Councillor Pickles Seconded By Councillor Butt That the meeting be adjourned. Carried The meeting adjourned at 4:57 p.m. 5. 6. 7. Executive Committee Meeting Minutes June 08, 2026 11