HomeMy WebLinkAboutFIR 01-26Report to Council
Report Number: FIR 01-26
Date: January 26, 2026
From: Steve Boyd
Fire Chief
Subject: Supply and Delivery of Demo Unit Aerial Apparatus
RFQQ2025-26
File: A-1440-001
Recommendation:
1. That the quotation submitted by Safetek Emergency Vehicles Ltd. in response to Request
for Quotation RFQQ2025-26 for the Supply and Delivery of One Demo Unit Aerial
Apparatus, in the amount of $2,251,306.00 (excluding HST) or $2,543,975.00.00 (HST
included) be accepted;
2. That the total gross project cost of $2,773,941.00 (HST included) and the total net project
cost of $2,498,020.00 (net of HST rebate) be approved; and
3. That the appropriate officials of the City of Pickering be authorized to take the necessary
actions as indicated in this report.
Executive Summary: The purpose of this report is to award Quotation No. RFQQ2025-26 for
the Supply and Delivery of One Demo Unit Aerial Apparatus – aerial ladder replacement. As
approved in the 2025 Capital Budget, the Fire Services Department will require one aerial ladder
apparatus to replace City Vehicle 545, the 2013 Smeal aerial ladder apparatus, currently in
service.
On November 19, 2025, a Second Stage Quotation, RFQQ2025-26 through Canoe Procurement
Group Collaborative Agreement was advertised on the City’s bids&tenders portal. Two quotations
were received.
In accordance with the Purchasing Policy, Item 13.01, the Manager may enter into arrangements
with municipalities, local boards and other public bodies on a cooperative or joint venture basis
where there are economic advantages and where the best interests of the City would be served.
The policy of the government agency or public authority hosting the cooperative call for bids is to
be the accepted policy of the City for the cooperative call and no other approval by the City is
required beyond that of the Manager, appropriate Director and Treasurer, unless debt funding is
required, then Council approval must first be obtained.
The Evaluation Committee scored the quotations and established Safetek Emergency Vehicles
Ltd. as the top-ranked respondent. Fire Services staff recommend the acceptance of Quotation
No. RFQQ2025-26 submitted by Safetek Emergency Vehicles Ltd., in the amount of
$2,251,306.00 (excluding HST) or $2,543,975.00 (HST included) be accepted.
FIR 01-26 January 26, 2026
Page 2
Relationship to the Pickering Strategic Plan: The recommendations in this report
respond to the Pickering Strategic Plan Priority of Advance Innovation & Responsible Planning to
Support a Connected, Well-Serviced Community; and Advocate for an Inclusive, Welcoming,
Safe & Healthy Community.
Financial Implications:
1). Quotation Amount
Quotation No. RFQQ2025-26 $ 2,251,306.00
HST (13%) 292,669.00
Total Gross Quotation Cost $2,543,975.00
2). Estimated Project Costing
Quotation No. RFQQ2025-26 $2,251,306.00
Machinery & Equipment (504200)
Adjusted Machinery & Equipment
Extended Warranty
Sub Total Cost
375,000.00
(195,000.00)
23,509.00
$2,454,815.00
HST (13%) 319,126.00
Total Gross Project Cost $2,773,941.00
HST Rebate (11.24%) (275,921.00)
Total Net Project Cost $2,498,020.00
3). Approved Source of Funds
Account Code
C10700.2508.504300
C10700.2508.504200
Source of Funds
Rate Stabilization Reserve
Rate Stabilization Reserve
Property Taxes
Total Funds
Available Budget
$2,125,000.00
375,000.00
$2,500,000.00
0.00
$2,500,000.00
Required
$2,314,852.00
183,168.00
$2,498,020.00
0.00
$2,498,020.00
Project Cost under/(over) approved funds by $1,980.00
FIR 01-26 January 26, 2026
Page 3
Discussion: The purpose of this report is to award Quotation No. RFQQ2025-26 for the
Supply and Delivery of One Demo Unit Aerial Apparatus – aerial ladder replacement. This aerial
ladder apparatus, as approved in the 2025 Capital Budget and bid under RFQQ No. RFQQ2025-
26, will be primarily utilized to respond to emergency incidents that include structure fires,
industrial alarms, and specialized rescues. It is designed to be maneuverable throughout the City
and is constructed with a 32.6-meter aerial ladder, a 1,500-liter water tank and a water pump with
a capacity rating of 8,000 liters per minute.
This project has a total budget of $2,500,000.00, of which $2,125,000.00 has been assigned to
the capital vehicle and $375,000.00 has been assigned to capital machinery and equipment. The
proposed cost of the capital vehicle is over budget by $189,852.00. To ensure this project is
completed under budget, the capital machinery and equipment costs will be reduced by
$195,000.00. The remaining funds available for capital machinery and equipment will be
sufficient to upfit this apparatus with the required new equipment. Fire Services will repurpose
some equipment currently in service to reduce the amount of new equipment that will need to be
purchased.
Staff made a collective decision to explore the potential of purchasing a demonstration apparatus
with the purpose of saving money and labour and reducing the delivery time. It is common
knowledge in the industry that custom aerial ladder apparatuses are more expensive than
demonstration apparatuses, the project is labour intensive and delivery times exceed two years.
The aerial ladder proposal that has been submitted by Safetek Emergency Vehicles Ltd. is for an
apparatus that is currently under construction with an estimated completion date of March 2026.
We have estimated that the apparatus will be placed in service six months after the successful
respondent is awarded. This time allows Pickering Fire Services’ and City Infrastructure staff to
oversee the final stages of construction of the apparatus and ensure it is fully operational before it
is deemed ready for service. This includes purchasing and installing required equipment that has
not been included in the purchasing contract, and training City Infrastructure and Fire Services
staff on the apparatus’ maintenance and use.
When the apparatus is ready for service it will be added to the Pickering Fire Services vehicle
fleet. It will replace City Vehicle 545, a 2013 Smeal aerial ladder apparatus. The 2013 Smeal
apparatus will be utilized as a spare apparatus until it reaches its estimated 15-year service life.
Specifications for this apparatus were developed based on consultation with City Infrastructure
staff, and Fire Services staff.
On November 19, 2025, a Second Stage Quotation, RFQQ2025-8 through Canoe Procurement
Group Collaborative Agreement was advertised on the City’s bids&tenders portal. Two
companies responded by the closing date of December 4, 2025. The quotation from Safetek
Emergency Vehicles Ltd. complied with all of the technical requirements and received an
acceptable score from the Evaluation Committee. Canoe Procurement Group is a collaborative
agency which the City is a member of, and therefore, meets the criteria of a Cooperative
Purchase as per section 13.01 of the Purchasing Policy.
Fire Services staff have reviewed the specifications of the unit provided in the submission,
previous work experience of Safetek Emergency Vehicles Ltd., and references provided,
FIR 01-26 January 26, 2026
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deeming the quotation acceptable. Safetek Emergency Vehicles Ltd. has successfully completed
previous projects with Pickering Fire Services that include the 2023 Aerial Ladder (FIR 01-24),
the 2020 Fire Pumper Rescue Truck (FIR 02-21), the 2020 Aerial Ladder Truck (FIR 01-20) and
the 2015 Fire Pumper Rescue Truck (FIR 03-15).
Upon careful examination of all quotations and relevant documents received, the Fire Services
Department recommends the acceptance of Quotation No. RFQQ2025-26 submitted by Safetek
Emergency Vehicles Ltd. in the amount of $2,251,306.00 (excluding HST) or $2,543,975.00 (HST
included) and that the total net project cost of $2,498,020.00 (net of HST rebate) be approved.
Attachment:
None
Prepared By: Approved/Endorsed By:
Original Signed By Original Signed By
Jason Yoshida Steve Boyd
Deputy Fire Chief Fire Chief
Original Signed By Original Signed By
Cathy Bazinet, CPPB, NIGP-CPP Stan Karwowski, MBA, CPA, CMA
Manager Procurement Director, Finance & Treasurer
SB:jm
Recommended for the consideration
of Pickering City Council
Original Signed By
Marisa Carpino, M.A.
Chief Administrative Officer