HomeMy WebLinkAboutENG 01-26Report to Council
Report Number: ENG 01-26
Date: January 26, 2026
From: Richard Holborn
Director, Engineering Services
Subject: Neighbourhood Traffic Calming Measures Guidelines Request for Proposal No. RFP2025-22 File: A-1440-001
Recommendation:
1.That the proposal submitted by CIMA+ in response to Request for Proposal No. RFP2025-
22 for the Neighbourhood Traffic Calming Measures Guidelines in the amount of
$136,410.00 (net HST) or $151,476.50 (HST included) be accepted;
2.That the total gross project cost of $166,624.00 (HST included) including the fee amount
and other associated costs and the total net project cost of $150,050.00 (net HST) be
approved;
3.That Council authorize the Director, Finance & Treasurer to finance the total net project
cost of $150,050.00 (net HST) as follows;
a)An amount of $135,045.00 of the approved project cost, as identified in the 2025
Development Charges Background Study and included in the 2026 Current Budget,
be funded by a transfer from the Development Charges – Other Services Related to
a Highway Reserve Fund;
b)An amount of $15,005.00 of the approved project cost, as identified in the 2025
Development Charges Background Study and included in the 2026 Current Budget
be funded from Property Taxes;
4.That the Director, Engineering Services be authorized to enter into and execute the Form of
Agreement with CIMA+ pursuant to Request for Proposal No. RFP2025-22; and
5.That the appropriate officials of the City of Pickering be authorized to take the actions
necessary to implement the recommendations indicated in this report.
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Executive Summary: The purpose of this report is to obtain Council’s authorization to award
Request for Proposal No. RFP2025-22 to CIMA+ for the development of the City’s
Neighbourhood Traffic Calming Measures Guidelines. As part of the 2026 Current Budget,
Neighbourhood Traffic Calming Measures Guidelines was approved as a project with a budget
of $174,000.00, as informed by the 2025 Development Charges Background Study.
Engineering Services staff receive many traffic safety related concerns from residents every year. However, the City currently does not have a set of established traffic calming measures guidelines, procedures and tools to refer to when addressing resident concerns related to traffic safety. Staff address traffic safety concerns using best practices utilized by neighbouring municipalities. Set guidelines and procedures that provide clear direction are needed to
improve road safety across the City in a consistent and efficient manner.
Request for Proposal No. RFP2025-22 was posted on the City’s bids&tenders portal on November 13, 2025, and closed on December 4, 2025. Seven proposals were submitted. The Evaluation Committee, consisting of staff from the Engineering Services Department, reviewed and evaluated the proposals using the criteria outlined in the bid document. The top-ranked
proposal submitted by CIMA+ in the amount of $136,410.00 (net HST) or $151,476.50 (HST included) is recommended for approval.
Relationship to the Pickering Strategic Plan: The recommendations in this report respond
to the Pickering Strategic Plan Priorities of Advocate for an Inclusive, Welcoming, Safe and Healthy Community; and Advance Innovation & Responsible Planning to Support a Connected, Well-Serviced Community.
Financial Implications:
1.Proposal Amount
CIMA+ Fee Proposal $134,050.00 HST (13%) 17,426.50
Total Gross Proposal Amount $151,476.50
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2.Estimated Project Cost Summary:
CIMA+ Fee Proposal $134,050.00
Associated Costs Contingency (10%) 13,405.00
Sub Total – Costs $147,455.00
HST (13%) 19,169.00 Total Gross Project Cost $166,624.00 HST Rebate (11.24%) (16,574.00)
Total Net Project Costs $150,050.00
3.Approved Source of Funds – 2026 Current Budget
Expense Code Source of Funds Budget Required
10500.502230.0000 Development Charges – Other Services Related to a Highway Reserve Fund
$156,600.00 $135,045.00
10500.502230.0000 Property Taxes $17,400.00 $15,005.00
Total Funds $174,000.00 $150,050.00
Net project costs Under / (Over) approved funds $23,950.00
Discussion: The purpose of this report is to obtain Council’s authorization to award Request for Proposal No. RFP2025-22 to CIMA+ the project for the development of the City’s Neighbourhood Traffic Calming Measures Guidelines.
An amount of $174,000.00 had been identified for the development of the City’s Neighbourhood Traffic Calming Measures Guidelines and was included in the 2026 Current
Budget, as informed by the 2025 Development Charges Background Study.
Engineering Services staff receive many traffic safety related concerns and requests from residents every year. However, the City currently does not have a set of established traffic calming measures guidelines, consistent procedures, or the tools to refer to when addressing
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resident concerns and requests related to traffic calming that are appropriate for the City’s local context.
Staff currently use various measures based on best practices from neighbouring municipalities
to address traffic safety concerns from residents. Set guidelines and procedures that provide clear direction are needed to improve road safety across the City in a consistent and effective manner. With the City’s population anticipated to grow significantly by 2036, Staff will require a streamlined and comprehensive guideline to manage neighbourhood traffic proactively,
beyond simply reacting to issues as they arise, to advance road safety and optimize traffic
operations throughout Pickering.
The purpose of the guidelines will be to provide a framework for initiating, developing, assessing, implementing, and monitoring traffic calming measures for local, collector and type C arterial roads that are within the City’s jurisdiction. The consultant will undertake the
development of the City’s Neighbourhood Traffic Calming Measures Guidelines for rural and
urban Pickering, as well as develop a checklist for proactive traffic calming measures for new developments.
The project will include on-going stakeholder consultations, an online survey for the public, an in-person public open house for public consultation along with multiple internal and external
technical stakeholder consultations.
Request for Proposal No. RFP2025-22 for Consulting Services for the development of the City’s Neighbourhood Traffic Calming Measures Guidelines was posted on the City’s bids&tenders portal on November 13, 2025 and closed on December 4, 2025.
The proposals were evaluated by the Evaluation Committee consisting of three staff members
from the Transportation & Traffic Section of the Engineering Services Department. The
proposals were evaluated based on the consultant’s qualifications and experience working on similar projects, their understanding of the objectives and requirements of the project, proposed workplan to deliver the project in a timely manner, quality of their proposal and proposed price.
The highest scoring proposal submitted by CIMA+ in the amount of $136,410.00 (net HST) or
$151,476.50 (HST included) is recommended for approval. The total gross project cost, which includes the fee amount and a contingency is estimated at $166,624.00 (HST included), and the total net project cost is estimated at $150,050.00 (net HST).
Staff recommend acceptance of the proposal submitted by CIMA+ in the amount of
$136,410.00 (net HST) or $151,476.50 (HST included) and that the net project cost of
$150,050.00 (net HST) be approved.
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Attachment: None.
Prepared By: Approved/Endorsed By:
Original Signed By: Original Signed By:
Ridhita Ghose, P.Eng. Richard Holborn, P.Eng.
Transportation Engineer Director, Engineering Services
Original Signed By: Original Signed By:
Nadeem Zahoor, P.Eng., M.Eng. Stan Karwowski, MBA, CPA, CMA Manager, Transportation & Traffic Director, Finance & Treasurer
Original Signed By:
Cathy Bazinet, CPPB, NIGP-CPP
Manager, Procurement
RG:nz
Recommended for the consideration of Pickering City Council
Original Signed By:
Marisa Carpino, M.A. Chief Administrative Officer