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HomeMy WebLinkAboutJanuary 12, 2026 - Draft Executive Committee Meeting Minutes Electronic Meeting January 12, 2026 - 02:00 PM Chair: Councillor Brenner Present: Mayor K. Ashe - joined the meeting at 2:43 p..m. Councillor M. Brenner Councillor S. Butt Councillor L. Cook Councillor M. Nagy Councillor D. Pickles Councillor L. Robinson Regrets: None Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor S. Boyd - Fire Chief J. Eddy - Director, Human Resources L. Gibbs - Director, Community Services K. Heathcote - Director, City Infrastructure S. Karwowski - Director, Finance & Treasurer R. Holborn - Director, Engineering Services F. Jadoon - Director, Economic Development & Strategic Projects S. Cassel - City Clerk M. Guinto - Division Head, Public Affairs & Corporate Communications V. Plouffe - Division Head, Facilities Management & Construction C. Rose - Chief Planner M. Murray - Manager, Community Services Administration & Strategic Initiatives F. Patel - Strategic Initiatives & Corporate Priorities Advisor R. Perera - Deputy Clerk 1 Call to Order/Roll Call Councillor Brenner, Vice Chair, assumed the Chair for the meeting on behalf of Mayor Ashe, who was delayed due to the need to attend another meeting. The City Clerk certified that all Members of the Committee were present and participating electronically, save and except for Mayor Ashe. Disclosure of Interest No disclosures of interest were noted. Delegations Sam Snyders, Pickering Resident and Terra Snape, Pickering Resident Re: Report CS 01-26 Recreation & Parks Ten Year Plan Year One Progress Report S. Snyders and T. Snape, Pickering Residents, appeared before Members of the Committee via electronic connection to speak to Report CS 01-26. S. Snyders expressed concerns regarding the absence of public skating programs during the spring and summer months at the Chestnut Hill Developments Recreation Complex. S. Snyders noted that despite the arena being operational and ice available, no public skating programs were scheduled, and all available ice was allocated to paid leagues and rentals, emphasizing that this was a programming decision rather than a capacity or budgetary constraint. S. Snyders stated that the facility was taxpayer- funded and should prioritize equitable access and align with Council’s health, recreation, and community well-being objectives. S. Snyders highlighted that current parent and tot programs were scheduled on weekday afternoons, which excluded many families due to school and work commitments. S. Snyders stressed the health benefits of skating, its role in promoting active lifestyles, and its alignment with Canada’s 24-hour movement guidelines. Additionally, S. Snyders noted that indoor arenas provided safe, climate-controlled spaces during extreme heat events, supporting equity and climate resilience. S. Snyders requested that Council guarantee a minimum level of public skating programming whenever municipal ice was operational, including spring and summer months, re-evaluate the parent-and- tot program schedule to include evenings or weekends, direct staff to prioritize baseline public use allocations before assigning all available ice to paid or private programs, and ensure future ice programming decisions reflected the taxpayer- funded nature of the facility and Council’s health, equity, and accessibility goals. S. 1. 2. 3. 3.1 Executive Committee Meeting Minutes January 12, 2026 2 Snyders concluded by affirming that residents valued the facility and sought consistent, affordable, family-friendly skating opportunities as a fair return on taxpayer investment. A brief question and answer period ensued between Members of the Committee and S. Snyders regarding whether the concerns noted in the delegation had been raised with City staff. Matters for Consideration Chief Administrative Officer, Report CAO 01-26 Corporate Strategic Plan 2025 Annual Progress Report A question and answer period ensued between Members of the Committee and staff regarding: clarification regarding the financial implications section as to whether initiatives would still be completed if funding was not available and how that would be reflected in the Plan; • how to address concerns from residents about property taxes and affordability during budget engagement; • which City areas or departments would be prioritized for modernization as the City moved forward with Artificial Intelligence and online software; • whether there was a contradiction between the provincial direction for public sector employees to return to the office and the City’s investment in technology to support remote work; • the use of video surveillance at City facilities and parks and who residents should contact if they encountered problems in City parks; • why the economic development strategy was shown at 75% completion and whether this was due to entering the fourth year of the Plan; • how the City could better communicate infrastructure investments and planning to residents in response to comments and concerns that the City is growing rapidly and there not being enough infrastructure to support that growth; • how to effectively communicate partnerships and advocacy with other bodies, such as the Region and federal government, regarding infrastructure projects; • whether remote work schedules were resulting in the sharing of staff workstations; • 4. 4.1 Executive Committee Meeting Minutes January 12, 2026 3 where funding would come from should casino funds and provincial grants cease; • the City's current debt capacity and how the Seaton Recreation Complex impacted the debt capacity; • how funding strategies would be affected should anticipated growth not occur;• whether the future Term of Council could change the course of the Plan;• the number of survey responses received during public engagement of the Plan; • details on the broadband and connectivity component of the Report, particularly in the north; and, • how partnerships for connectivity have supported economic development initiatives and small businesses. • Moved By Councillor Cook Seconded By Councillor Butt That Report CAO 01-26, regarding Corporate Strategic Plan 2025 Annual Progress Report, be received for information. Carried Director, Corporate Services & City Solicitor, Report CLK 01-26 Amendments to the Records Retention By-law and Updates to Records and Privacy Policies A question and answer period ensued between Members of the Committee and staff regarding: whether there were any changes arising from the Report that the public should be aware of, particularly with respect to accessing City records; • whether all records were now online and how electronic records were backed up; • how retention periods for records were determined by staff;• clarification on the number of categories where retention periods were increased or decreased, and the addition of new file codes; and, • whether the new retention schedule strengthened the City’s ability to respond to FOI requests. • Moved By Councillor Cook 4.2 Executive Committee Meeting Minutes January 12, 2026 4 Seconded By Councillor Butt That Report CLK 01-26 regarding Amendments to the Records Retention By- law and Updates to Records and Privacy Policies be received; 1. That the draft Records Retention By-law and Schedule included as Attachment 1 to this report be approved and enacted; 2. That the draft ADM 060 Records Management Policy included as Attachment 2 to this report be approved; 3. That the draft ADM 050 Municipal Freedom of Information and Protection of Privacy Policy included as Attachment 3 to this report be approved; 4. That the draft by-law to designate the City Clerk as the Head under the Municipal Freedom of Information and Protection of Privacy Act, included as Attachment 4 to this report, be approved and enacted; and, 5. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 6. Carried Director, Community Services, Report CS 01-26 Recreation & Parks Ten Year Plan Year One Progress Report A question and answer period ensued between Members of the Committee and staff regarding: clarification on whether the report addressed the need for more swimming time and when residents could expect additional pool availability; • whether the delegate’s concerns about skating time had been considered and what actions were planned for summer ice programming; • what facilities might be included in the North East Secondary Plan and when recommendations would be brought forward to Council; • what types of programs or collaborations were envisioned when partnering with other municipalities, particularly in relation to recreation facilities; • whether coordination with the Town of Ajax regarding ice allocation was part of the arena strategy; • whether cricket facilities identified in the 10 year plan could be prioritized sooner and what timelines were anticipated for construction; • when the Dorsay Community and Heritage Centre would open to the public and what initial programming would be offered; • 4.3 Executive Committee Meeting Minutes January 12, 2026 5 progress on the Seaton Recreation Complex detailed design phase and when the project was expected to return to Council for approval; and, • the status of Dave Ryan Park in Seaton, including timelines for construction and when amenities may become available for public use. • Moved By Councillor Pickles Seconded By Councillor Cook That Report CS 01-26 regarding the City of Pickering’s Recreation & Parks Ten Year Plan Annual Report be received for information. Carried Director, Corporate Services & City Solicitor, Report LEG 01-26 Final Assumption of Plan of Subdivision Frontdoor Developments (Pickering) Inc. – Plan of Subdivision 40M-2660 Lots 1 to 40, Plan 40M-2660 Moved By Councillor Butt Seconded By Councillor Cook That Castle Hill Court within Plan 40M-2660 be assumed for public use;1. That works and services required by the Subdivision Agreement, dated June 19, 2018, within Plan 40M-2660, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance; 2. That Frontdoor Developments (Pickering) Inc. be released from the provisions of the Subdivision Agreement and any amendments thereto relating to Plan 40M-2660; and, 3. That the appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. 4. Carried Director, Corporate Services & City Solicitor, Report LEG 02-26 Final Assumption of Plan of Subdivision Marshall Homes (Copperfield) Ltd. – Plan of Subdivision 40M-2654 Lots 1 to 7, Plan 40M-2654 4.4 4.5 Executive Committee Meeting Minutes January 12, 2026 6 Moved By Councillor Pickles Seconded By Councillor Nagy That Frontier Court within Plan 40M-2654 be assumed for public use;1. That works and services required by the Subdivision Agreement, dated February 5, 2019, within Plan 40M-2654, which are constructed, installed or located on lands dedicated to, or owned by the City, or on lands lying immediately adjacent thereto, including lands that are subject to easements transferred to the City, be accepted and assumed for maintenance; 2. That Marshall Homes (Copperfield) Ltd. be released from the provisions of the Subdivision Agreement and any amendments thereto relating to Plan 40M- 2654; and, 3. That the appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. 4. Carried Member Updates on Committees There were no updates from Members on Committees. Other Business Councillor Brenner gave Notice of a Motion regarding the Seniors and Persons with Disabilities Snow Clearing Program. • Councillor Brenner gave Notice of a Motion regarding traffic calming measures.• Councillor Brenner gave Notice of a Motion regarding transit to the Dorsay Community and Heritage Centre. • Councillor Brenner requested that staff provide an update on the status of the new animal shelter now that land had been secured. • Councillor Nagy advised that, in collaboration with Ontario Power Generation (OPG), a community information night would be hosted at the OPG Pickering Information Centre, located at 1675 Montgomery Park Road, on Thursday, January 22, 2026 at 7:00 p.m. • Adjournment Moved By Councillor Robinson Seconded By Councillor Pickles 5. 6. 7. Executive Committee Meeting Minutes January 12, 2026 7 That the meeting be adjourned. Carried The meeting adjourned at 3:31 p.m. Executive Committee Meeting Minutes January 12, 2026 8