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HomeMy WebLinkAboutDecember 15, 2025 - Draft Council Meeting Minutes Electronic Meeting December 15, 2025 - 07:00 PM Chair: Mayor Ashe Present: Mayor K. Ashe Councillor M. Brenner Councillor S. Butt Councillor L. Cook Councillor M. Nagy Councillor D. Pickles Councillor L. Robinson Regrets: None Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO S. Boyd - Fire Chief J. Eddy - Director, Human Resources L. Gibbs - Director, Community Services K. Heathcote Director, City Infrastructure R. Holborn - Director, Engineering Services F. Jadoon - Director, Economic Development & Strategic Projects S. Karwowski - Director, Finance & Treasurer S. Cassel – City Clerk V. Plouffe - Division Head, Facilities Management & Construction C. Rose - Chief Planner N. Surti - Division Head, Development Review & Urban Design R. Perera – Deputy Clerk Call to Order/Roll Call 1. 1 The City Clerk certified that all Members of Council were present and participating electronically. Playing of O Canada Mayor Ashe asked all Members of Council to rise for the playing of O Canada. Moment of Reflection Mayor Ashe called for a silent moment of reflection. Indigenous Land Acknowledgment Statement Mayor Ashe read the Indigenous Land Acknowledgment Statement. Disclosure of Interest No disclosures of interest were noted. Adoption of Minutes Council Minutes, November 24, 2025 (includes Confidential In Camera Minutes under separate cover) Executive Committee Minutes, December 1, 2025 Planning and Development Committee Minutes, December 1, 2025 Resolution #894/25 Moved By Councillor Brenner Seconded By Councillor Pickles That the minutes, Items 6.1 through 6.3, be approved. Carried Presentations There were no presentations. Delegations Resolution #895/25 Moved By Councillor Robinson 2. 3. 4. 5. 6. 6.1 6.2 6.3 7. 8. Council Meeting Minutes December 15, 2025 2 Seconded By Councillor Cook That the rules of procedure be suspended to allow an additional delegation who registered after the deadline. Carried on a Two-Thirds Vote Tayler Michaelson, Pickering Resident Re: GO Lakeshore East Express T. Michaelson, Pickering Resident, appeared before Council via electronic connection to speak to Agenda item 13.2, GO Lakeshore East Express. T. Michaelson stated that the removal of express trains in 2021 had added approximately 20 minutes to each commute, resulting in significant time lost for residents. T. Michaelson emphasized that this was not simply an inconvenience but a failure of accountability by Metrolinx, noting that the agency had committed to restoring express service by August 2024, a deadline that had passed without any updated timeline or explanation. T. Michaelson expressed concern that this lack of clarity from Metrolinx and the Province was unacceptable given the agency’s resources and funding. T. Michaelson also referenced the Bowmanville extension project and the planned closure of Simcoe Street in Oshawa from 2026 to 2029, which would increase pressure on Highway 401 and regional roads, adding that reinstating express service would help mitigate these impacts. T. Michaelson urged Council to support the motion and stated that Council’s action would signal that commitments must be honored. A question and answer period ensued between Members of Council and T. Michaelson regarding: suggestions for alternative options that could be explored and communicated to Metrolinx while waiting for the reinstating of the express service; • the potential merit of utilizing existing infrastructure, such as the third rail track near Danforth, as an option; and, • Pickering previously endorsing Ajax’s motion on the same issue, and whether any substantive response or changes from the Province or Metrolinx had been observed since those motions were passed. • Correspondence Corr. 46-25 8.1 9. 9.1 Council Meeting Minutes December 15, 2025 3 Angela Todd Anderson, Administrator, New Beginnings Community Church Re: New Beginnings Community Hurricane Relief Fund A question and answer period ensued between Members of Council and staff regarding: whether there were any external grants available to assist the organization instead of using casino revenue; • what financial controls, auditing requirements, or reporting mechanisms applied to the recipient organization to ensure taxpayer funds were used as intended; • whether staff had conducted due diligence on the recipient organization’s governance and financial accountability; • whether the federal or provincial government provided funding to this initiative; and, • whether this could become a recurring practice for Council. • Resolution #896/25 Moved By Councillor Brenner Seconded By Councillor Pickles That Corr. 46-25, from Angela Todd Anderson, Administrator, New Beginnings Church, dated November 15, 2025, regarding the New Beginnings Community Hurricane Relief Fund, be received; and, 1. That emergency relief funds in the amount of $2,000.00, payable to New Beginnings Community Church, be provided from the City of Pickering in care of the New Beginnings Community Hurricane Relief Fund for the Jamaica Recovery Aid initiative and that such funds be paid from Account 503040.11100. 2. Carried Report EC 10-25 of the Executive Committee held on December 1, 2025 Resolution #897/25 Moved By Councillor Pickles Seconded By Councillor Brenner That Report EC 10-25 of the Executive Committee Meeting held on December 1, 2025 be adopted, save and except Item 10.3, Report CS 35-25 and Item 10.4, Report CS 36-25. Carried 10. Council Meeting Minutes December 15, 2025 4 Director, Community Services, Report CS 30-25 2026 Community Festivals, Events and Initiatives Authority to Execute Park Permits, Licence Agreements, and Funding Agreements Council Decision: That staff be authorized to issue a park permit for use of Bruce Hanscomb Memorial Park by Alkame Dragon Boat Services from Sunday, May 24, 2026, until Sunday, May 31, 2026 (inclusive), for the Pickering Dragon Boat Festival, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer and that the Mayor and City Clerk be authorized to execute the Licence Agreement for Pickering Dragon Boat Festival, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer; 1. That staff be authorized to issue a park permit for use of Esplanade Park by Durham Community Health Centre on Friday, June 12, 2026, for National Indigenous Peoples Day, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer; 2. That staff be authorized to issue a park permit for use of Esplanade Park by Rotary Club of Pickering from Tuesday, June 16, 2026, until Monday, June 22, 2026 (inclusive), for Pickering Rotary Ribfest, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer and that the Mayor and City Clerk be authorized to execute the Licence Agreement for Pickering Rotary Ribfest, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer; 3. That staff be authorized to issue a park permit for use of Esplanade Park by ISKCON Durham from Friday, July 17, 2026, until Saturday, July 18, 2026 (inclusive), for Chariot Fest – Ratha Yatra, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer and that the Mayor and City Clerk be authorized to execute the Licence Agreement for Chariot Fest – Ratha Yatra, for use of on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer; 4. That staff be authorized to issue a park permit for use of Esplanade Park by Affiliation For Inspiring Youth Upliftment Enterprise (A.F.I.Y.U) on Saturday, July 25, 2026, for the A.F.I.Y.U. Enterprise, Movie on the Esplanade and Cultural Event, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer; 5. 10.1 Council Meeting Minutes December 15, 2025 5 That staff be authorized to issue a park permit for use of Esplanade Park by Canadian Food Truck Festivals from Thursday, August 6, 2026, until Monday, August 10, 2026 (inclusive), for the Pickering Food Truck Festival, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer and that the Mayor and City Clerk to execute the Licence Agreement for Pickering Food Truck Festival, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer; 6. That staff be authorized to issue a park permit for use of Esplanade Park by Apostolic Pentecostal Church on Tuesday, August 11, 2026, for the APC Sing- a-long, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer; 7. That staff be authorized to issue a park permit for use of Esplanade Park by the Indo-Canadian Cultural Association of Durham on Saturday, August 22, 2026, for the Celebration of India’s Heritage, on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer; 8. That the Director, Community Services, be authorized to enter into and execute Licence Agreement(s) with The Shops at Pickering City Centre for use of the parking lot and/or interior spaces for community engagement, on terms and conditions satisfactory to the Director, Community Services and Director, Corporate Services & City Solicitor; 9. That the Mayor and City Clerk be authorized to enter into and execute a Licence Agreement with Ontario Power Generation (OPG) for use of Kinsmen Park, Alex Robertson Park, and other OPG lands, for use by the City for the annual Canada Day event on terms and conditions satisfactory to the Director, Community Services and Chief Administrative Officer; 10. That the Director, Community Services be authorized to execute funding agreements for Young Canada Works, Canada Summer Jobs, Summer Experience Fund, Celebrate Canada, and Experience Ontario for events, programs, and initiatives within Community Services, on terms and conditions satisfactory to the Director, Community Services, Director, Finance & Treasurer, Director, Corporate Services & City Solicitor and Chief Administrative Officer; and, 11. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 12. Director, Community Services, Report CS 34-25 Additional Funds for Chestnut Hill Developments Recreation Complex Roof 10.2 Council Meeting Minutes December 15, 2025 6 and Skylight Replacement Second-Stage Request for Quotation No. RFQQ2025-5 Council Decision: That Report CS 34-25 regarding Additional Funds for Quotation No. RFQQ2025-5 for the Chestnut Hill Developments Recreation Complex Roof and Skylight Replacement be received; 1. That additional costs in the amount of $303,260.00 (net of HST rebate) over the original estimated project cost for RFQQ2025-5 (Report CS 08-25) for Chestnut Hill Developments Recreation Complex Roof and Skylight Replacement resulting in a revised total net project cost of $2,074,189.00 (net of HST rebate) be approved; 2. That the Director, Finance & Treasurer be authorized to finance the net project cost of $2,074,189.00 to be funded from the Canada Community Building Fund (CCBF) (FGT) Oblg RF as approved in the 2025 Capital Budget; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report. 4. Director, City Infrastructure, Report INF 13-25 Supply & Delivery of Street Sweeper Request for Quotation No. Q2025-26A Council Decision: That the lowest compliant respondent, Epoke North America Inc. for Request for Quotation No. Q2025-26A for the Supply and Delivery of a Street Sweeper, in the amount of $582,220.00 (net HST) or $646,530.00 (HST included) be accepted; 1. That the total gross project cost of $646,530.00 (HST included), and that the total net project cost of $582,220.00 (net HST) be approved; 2. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $582,220.00 as approved in the 2025 Capital Budget, to be funded by a transfer from the Equipment Reserve Fund; and, 3. That the appropriate officials if the City of Pickering be authorized to take the necessary actions as indicated in this report. 4. Director, Community Services, Report CS 35-25 10.5 10.3 Council Meeting Minutes December 15, 2025 7 Consulting Services for Greenwood Community Centre Remediation & Demolition RFP2025-19 A brief question and answer period ensued between Members of Council and staff regarding the timing of the Greenwood Community Centre demolition, with staff confirming that demolition would occur only after all user groups had transitioned to the new Dorsey Community and Heritage Centre. Resolution #898/25 Moved By Councillor Pickles Seconded By Councillor Brenner That Request for Proposal No. RFP2025-19 for Consulting Services for Greenwood Community Centre Remediation & Demolition, as submitted by Barry Bryan Associates in the amount of $60,750.72 (net HST) or $67,461.00 (HST included) be accepted; 1. That the total gross project cost of $165,507.00 (HST included) for design and associated costs, and the total net project cost of $149,044.00 (net HST) be approved; 2. That the Director, Finance & Treasurer be authorized to finance the net project cost of $149,044.00 as approved in the 2025 Capital Budget and funded from the Facilities Reserve; 3. That the Director, Community Services be authorized to execute the Form of Agreement with the above-mentioned consultant pursuant to Request for Proposal No. RFP2025-19; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report. 5. Carried Director, Community Services, Report CS 36-25 Museum Deaccession Winter 2025 Artifact Deaccession List A question and answer period ensued with staff regarding: why deaccession had become a recurring process rather than an exceptional process; • 10.4 Council Meeting Minutes December 15, 2025 8 whether the staff person hired through the grant was an independent heritage expert; • how staff determined whether an artifact lacked historical or cultural significance; • how many artifacts had been deaccessioned during this term of Council and the previous term; • whether this was a normal practice for the City or whether it had become more extensive in recent years due to relocations to other facilities; and, • whether all artifacts had now been reviewed or whether further deaccessioning would occur in the near future. • Resolution #899/25 Moved By Councillor Pickles Seconded By Councillor Brenner That Report CS 36-25 regarding Museum Deaccession be received;1. That Council endorse the deaccession of museum artifacts, as set out in Attachment 1; and, 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in the report. 3. Carried Report PD 06-25 of the Planning & Development Committee held on December 1, 2025 Resolution #900/25 Moved By Councillor Pickles Seconded By Councillor Cook That Report PD 06-25 of the Planning & Development Committee Meeting held on December 1, 2025 be adopted. Carried Director, City Development & CBO, Report PLN 23-25 Pickering Official Plan Amendment 52 Informational Revision 29 Planning Act Conformity Amendments City Initiated 11. 11.1 Council Meeting Minutes December 15, 2025 9 File: OPA 25-002P A brief question and answer period ensued between Members of Council and staff regarding whether provincial policy required the removal of mandatory pre- consultation and density bonusing, or if these changes were discretionary. Staff advised that the changes were mandated by provincial legislation, which prohibited municipalities from requiring pre-consultation and eliminated density bonusing. Council Decision: That Official Plan Amendment Application OPA 25-002P, initiated by the City of Pickering, as set out in Exhibit “A” to Attachment 1 to Report PLN 23-25 be approved to: amend existing policies to recognize the delegated authority of consent applications from the Region of Durham to the City of Pickering; a. no longer require pre-consultations but instead encourage pre- consultations between the Applicant and the City prior to submitting a development application; b. add revised Parkland Dedication policies;c. remove Density Bonusing policies entirely from the Pickering Official Plan; d. 1. That the Draft By-law to adopt Amendment 52 to the Pickering Official Plan, as set out in Attachment 1 to Report PLN 23-25, be finalized and forwarded to Council for approval; and, 2. That Informational Revision 29 to the Pickering Official Plan as set out in Attachment 2 to Report PLN 23-25 be approved. 3. City Development Department & CBO, Report PLN 24-25 Zoning By-law Amendment Application A 03/25 Amendment to Consolidated Zoning By-law 8149/24, as amended City Initiated File: A 03/25 Council Decision: That Part 1 of City Initiated Zoning By-law Amendment Application A 03/25, to permit amendments to Zoning By-law 8149/24, as amended, to correct errors and omissions, and to add text clarifying zoning provisions and aid zoning interpretation, be approved; and, 1. 11.2 Council Meeting Minutes December 15, 2025 10 That the Draft By-laws implementing Part 1 of Zoning By-law Amendment Application A 03/25, as set out in Attachments 1 and 2 to Report PLN 24-25, be finalized and forwarded to Council for adoption. 2. New and Unfinished Business Chief Administrative Officer, Report CAO 21-25 Beachfront Park Master Plan (Phase 1 Implementation) and Alex Robertson Park Gravel Parking Lot – Project Update Request for Tender No. T2024-7 – Milestone Report #2 Resolution #901/25 Moved By Councillor Pickles Seconded By Councillor Cook That Report CAO 21-25 regarding Beachfront Park Master Plan (Phase 1 Implementation) and Alex Robertson Park Gravel Parking Lot - Project Update, Milestone Report #2, be received for information. Carried Chief Administrative Officer, Report CAO 22-25 Construction of Dorsay Community & Heritage Centre Project Update Tender No. T2023-12 – Milestone Report #4 Resolution #902/25 Moved By Councillor Pickles Seconded By Councillor Nagy That Report CAO 22-25 regarding the Dorsay Community & Heritage Centre Project Update be received for information. Carried Director, Corporate Services & City Solicitor, Report CLK 06-25 Xerox Canada Ltd. Print Shop Equipment Lease Renewal Red X. Technologies Inc. Resolution #903/25 12. 12.1 12.2 12.3 Council Meeting Minutes December 15, 2025 11 Moved By Councillor Butt Seconded By Councillor Cook That Report CLK 06-25 regarding Xerox Canada Ltd. Print Shop Equipment Lease Renewal be received; 1. That Council approve the new lease agreements with Xerox through Red X TechnologiesInc. for a period of five and a half years; from May 1, 2026 to October 31, 2031 with the option to extend to October 31, 2033, based on the terms and conditions of collaborative agreement number OECM-2022-411 - Multi-Function Devices and A4 Printer; 2. That the Director, Corporate Services & City Solicitor be authorized to execute the lease agreement for the Xerox Canada Ltd. printers and any related agreements; 3. That the total contract value over the lease term, not to exceed $291,760.29 (net HST),be funded through the approved Current Budgets from 2026 to 2031; and, 4. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 5. Carried Director, Community Services, Report CS 37-25 Consulting Services for Harvey House Restoration RFP2025-21 Resolution #904/25 Moved By Councillor Butt Seconded By Councillor Nagy That Request for Proposal No. RFP2025-21 for Consulting Services for the Harvey House Restoration, as submitted by +VG Architects in the amount of $82,374.72 (net HST) or $91,473.50 (HST included), be accepted; 1. That the total gross project cost of $119,385.00 (HST included) for design and associated costs, and the total net project cost of $107,510.00 (net HST) be approved; 2. That the Director, Finance & Treasurer be authorized to finance the net project cost of $107,510.00 as approved in the 2020 and 2025 Capital Budgets and funded from a transfer from Property Taxes and the Facilities Reserve; 3. That the Director, Community Services be authorized to execute the OAA 600 2021 A Contract with the above-mentioned consultant pursuant to Request for 4. 12.4 Council Meeting Minutes December 15, 2025 12 Proposal No. RFP2025-21; and, That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report. 5. Carried Director, Engineering Services, Report ENG 21-25 Recommendation for Letter of Support to Seek Funding for Replacement Vessel For PARA Marine Search and Rescue Waterfront Visionary Advisory Committee Brief discussion ensued between Members of Council regarding the Commodore of PARA contacting the City to advise of restructuring within the federal government related to search and rescue operations and a request that the recommendation contained in Report ENG 21-25 not come forward at this time. Moved By Councillor Brenner Seconded By Councillor Robinson That Report ENG 21-25 regarding the Waterfront Visionary Advisory Committee recommendation to request Council to prepare a letter of support to seek federal funding for a replacement vessel for PARA Marine Search and Rescue be received; 1. That the Mayor be authorized to send a letter of support from the City of Pickering to Juanita Nathan, MP Pickering-Brooklin seeking federal funding for a replacement vessel for PARA Marine Search and Rescue; and, 2. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 3. Note: The disposition of this matter was determined through the referral motion below: Resolution #905/25 Moved By Councillor Brenner Seconded By Councillor Robinson That Report ENG 21-25 be referred back to staff to receive further information from the Federal Government. Carried 12.5 Council Meeting Minutes December 15, 2025 13 Director, Finance & Treasurer, Report FIN 19-25 2026 Interim Levy and Interim Tax Instalment Due Dates Resolution #906/25 Moved By Councillor Cook Seconded By Councillor Butt That an interim property tax levy be adopted for all realty property classes for 2026; 1. That the interim property tax levy instalment due dates be February 24, 2026 and April 24, 2026; 2. That the attached draft by-law, providing for the imposition of the taxes, be enacted; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 4. Carried Fire Chief, FIR 07-25 Ontario Power Generation Memorandum of Understanding for Fire Protection and Emergency Management Resolution #907/25 Moved By Councillor Brenner Seconded By Councillor Robinson That Report FIR 07-25, regarding the Memorandum of Understanding for Fire Protection and Community Emergency Management between The Corporation of the City of Pickering and Ontario Power Generation Inc., be received; 1. That the Mayor and City Clerk be authorized to execute the Memorandum of Understanding with Ontario Power Generation Inc., as set out in Attachment 1 of this report, subject to such revisions as may be required by the Fire Chief and the Director, Corporate Services & City Solicitor; and, 2. That the appropriate City of Pickering officials be authorized to take the necessary actions to implement the recommendations in this report. 3. Carried 12.6 12.7 Council Meeting Minutes December 15, 2025 14 Motions and Notice of Motions Automated External Defibrillator Awareness A brief discussion ensued between Members of Council regarding: importance in promoting AED registration and public awareness to save lives;• support for the initiative, emphasizing that sudden cardiac arrest could occur anywhere and the importance of quick access to AEDs; and, • heart attacks being on the rise in recent years and the significance of moving forward with this initiative. • Resolution #908/25 Moved By Councillor Brenner Seconded By Councillor Butt WHEREAS, sudden cardiac arrest is a primary cause of mortality in Canada and ensuring rapid access to Automated External Defibrillator (AEDs) is critical to improving survival outcomes; And Whereas, the City of Pickering has installed AEDs in various municipal facilities to enhance emergency readiness and community well-being; And Whereas, the AED Foundation Ontario provides the province’s main database and official registry of AEDs for first responders and community members; And Whereas, registered AEDs provide emergency services with the quickest navigation and response times to deescalate emergency scenarios; And Whereas, strong communication with our residents and community members remains a priority for important message sharing, connectivity, and engagement; Now therefore be it resolved that the Council of The Corporation of the City of Pickering directs through the Office of the Chief Administrative Officer: That staff register the City’s publicly available AED with the AED Foundation Ontario; and, 1. That staff promote AED awareness to Pickering residents. 2. Carried Unanimously on a Recorded Vote GO Lakeshore East Express Service A discussion ensued between Members of Council regarding: advancing the Motion and requesting Metrolinx to provide a timeline for reinstating express service, demonstrating leadership and responsiveness • 13. 13.1 13.2 Council Meeting Minutes December 15, 2025 15 to residents; the Motion building on a previous Council resolution endorsing a motion from the Town of Ajax and reflecting a continued commitment to addressing concerns about Metrolinx service; • concerns regarding the disparity in service levels between Durham Region and the western GTHA; and, • travel times remaining unchanged without express service, and Metrolinx needing to restore credibility by reinstating express service and improving communication. • Resolution #909/25 Moved By Councillor Cook Seconded By Councillor Brenner WHEREAS, Lakeshore East Express train service previously provided a vital transit option for residents of Durham Region commuting to Union Station in downtown Toronto; And Whereas, the original timeline indicated that this disruption would last for three years and be completed by 2024, yet there is currently no updated timeline or clear communication on when the service will resume, raising concerns about project continuity and delivery; And Whereas, on Monday, May 26, 2025, Ajax MPP Rob Cerjanec, raised a question in the Ontario Legislature to the Minister of Transportation regarding the timeline for the return of the GO Lakeshore East Express service, but did not receive a clear response; And Whereas, the return of this express service would significantly improve public transportation options for residents of Durham Region and reduce the vehicular traffic and gridlock in and out of Toronto; And Whereas, on June 15, 2023 Metrolinx announced the next steps to extend GO service to Bowmanville, followed by a public announcement to commence work on January 12, 2026, that will force the closure of the southern part of Simcoe Street in Oshawa, the only continuous roadway connecting Lake Ontario to Port Perry, a road that houses Lakeridge Health Oshawa, plus additional extended medical services, putting increased commuter pressure on arterial roadways and Highway 401 until work concludes in 2029; And Whereas, Durham Region is one of the fastest-growing areas in Ontario, and ensuring reliable, efficient public transit options is essential to support this growth and reduce congestion on regional roadways. Now therefore be it resolved that the Council of The Corporation for the City of Council Meeting Minutes December 15, 2025 16 Pickering directs through the Office of the Chief Administrative Officer: That the provincial government be requested to prioritize the reinstatement of the GO Lakeshore East Express Train service and provide residents of Durham Region with an update on the timeline for resumed service; 1. That Metrolinx be invited to present a project update on a return to Express Service timeline and an update on the progress of the Bowmanville extension and its impact on Highway 401 across Durham Region, at a future meeting of Council; and, 2. That a copy of this resolution be forwarded to The Honourable Doug Ford, Premier of Ontario, The Honourable Prabmeet Sarkaria, Minister of Transportation, Rob Cerjanec, MPP Ajax, John Henry, Regional Chair, all lower tier Durham Region municipalities, and Michael Lindsay, President and CEO of Metrolinx. 3. Carried Unanimously on a Recorded Vote Protecting Whitevale School House A discussion ensued between Members of Council regarding: the building being identified as a significant heritage structure of interest to the local community and currently owned by Infrastructure Ontario; • the building having been vacant for some time, subject to vandalism, and requiring immediate securing and repairs to prevent further deterioration; • suggestions to explore adaptive reuse options for the building, such as a child care facility, office space, or residence, while maintaining its location and heritage value; • request that staff review zoning in consultation with the community to support repurposing and ensure the building remains a vital part of the area; • the importance of collaboration with Infrastructure Ontario, provincial agencies, and local stakeholders to secure reinvestment and restoration of the building; and, • the building being constructed in 1865 as the local community schoolhouse, with support expressed for the motion highlighting the building’s role in representing early education history and its significance to generations of families in the community. • Resolution #910/25 Moved By Councillor Pickles Seconded By Councillor Butt 13.3 Council Meeting Minutes December 15, 2025 17 WHEREAS, the Whitevale School House located at 3215 Sideline 28 was built in 1865 by Truman P. White and served as the community school house until 1966, after which it was converted into a private residence; And Whereas, the building was constructed in the Greek Revival style and has significant potential heritage value, including architectural value as a rare example of a large, well-designed country schoolhouse; associative value for its long- standing role in the education and growth of the Whitevale community; and contextual value for its contribution to the character of Whitevale Road and the Whitevale Heritage Conservation District; And Whereas, residents in the community would like to see this unique building and its history protected, with consideration for adaptive reuse; And Whereas, the building is currently vacant and has been subject to deterioration and vandalism; And Whereas, the City is aware that Infrastructure Ontario is currently reviewing the Whitevale School House to determine whether the property merits designation as a provincially significant heritage property; And Whereas, City of Pickering heritage staff have reviewed the historical significance of the property and recommend that it be designated under Part IV of the Ontario Heritage Act, recognizing that such designation is not legally enforceable on provincially owned lands; Now therefore be it resolved that the Council of The Corporation of the City of Pickering directs, through the Office of the Chief Administrative Officer: That the City’s heritage staff request that Infrastructure Ontario expedite the ongoing heritage review of the subject property, which is considering its potential value as a provincially significant heritage property under Part III of the Ontario Heritage Act, as defined by Ontario Regulation 10/06; 1. That the City’s heritage staff request Infrastructure Ontario to immediately take all necessary steps to secure this historic, valued building and protect it from further vandalism or deterioration; 2. That the Province, in consultation with the City heritage staff, and the local community, including representatives from the Whitevale and District Residents’ Association and the Whitevale Arts & Culture Centre, explore opportunities for the adaptive reuse and restoration of the Whitevale School House; 3. That following the conclusion of consultations with the Province and the local community including representatives from the Whitevale and District Residents’ Association and the Whitevale Arts & Culture Centre, City staff be directed to initiate any site-specific zoning by-law amendments that may be required to expand the list of permitted uses on the property, and to amend 4. Council Meeting Minutes December 15, 2025 18 any associated zoning provisions needed to support these future reuse opportunities; and, That a copy of this resolution be forwarded to the Honourable Peter Bethlenfalvy, MPP Pickering-Uxbridge, The Honourable Kinga Surma, Minister of Infrastructure, Ms. Angela Clayton, President and Chief Executive Officer, Infrastructure Ontario, The Honourable Stan Cho, Minister of Tourism, Culture and Gaming, The Honourable Graham McGregor, Minister of Citizenship and Multiculturalism; The Honourable Andrea Khanjin, Minister of Red Tape Reduction and the Ms. Helen Chimirri-Russell, Chief Executive Officer, Ontario Heritage Trust. 5. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 0 0 0 1 Carried on a Recorded Vote (6 to 0) Closure of Pedestrian Bridge over Rouge River A discussion ensued between Members of Council regarding: the lack of communication from Parks Canada with elected officials and staff prior to the closure of the pedestrian bridge; • the closure creating significant hardship for residents, particularly those in the South Rosebank community who rely on the bridge for commuting to the Rouge Hill GO Station; • Parks Canada agreeing to review options with the contractor to allow pedestrian access during peak commuting hours; • the Motion being identified as an opportunity to encourage Parks Canada to implement solutions and improve engagement with the community; • concerns about inadequate detour signage, which would require pedestrians to walk long distances along Rosebank Road, Rouge Mount Drive, Kingston • 13.4 Council Meeting Minutes December 15, 2025 19 agencies and all levels of government having a responsibility to communicate with municipalities and residents, and abrupt closures without notice undermining effective governance; • appreciation for Parks Canada’s prompt response to inquiries, while noting that further work was needed to develop alternatives such as partial closures or time-specific access; and, • the issue being connected to broader transportation concerns, including GO Train service, and the need to consider impacts on commuters. • Resolution #911/25 Moved By Councillor Brenner Seconded By Councillor Cook WHEREAS, Parks Canada closed access to Rouge Beach and the Great Lakes Waterfront Trail including the pedestrian bridge over Rouge River abruptly, November 26, 2025 with a scheduled re-opening in 2027; And Whereas, upon becoming aware of the proposed closure in early fall, City of Pickering staff arranged a meeting with Parks Canada; And Whereas, a meeting was held on December 8, 2025; And Whereas, Pickering staff in advance of the meeting, communicated concerns with Parks Canada, that while the Waterfront Trail was being considered for closure in Toronto including the pedestrian bridge over Rouge River, that the section of Waterfront Trail from the bottom end of Dyson Road to Bella Vista Drive should remain open for Pickering residents; And Whereas, many of those using the pedestrian bridge, use it to access the Rouge Hill GO Station to get to and from work, including employees of Abbeylawn Retirement Home; And Whereas, the posted detour route for the Waterfront Trail closure requires Pickering users to walk up Dyson Road and Rougemount Drive to Kingston Road which is not practical. Now therefore be it resolved that the Council of The Corporation of the City of Pickering directs through the Office of the Chief Administrative Officer: That Parks Canada be requested to immediately take the necessary steps to explore options to re-open access across the pedestrian bridge at the foot of Dyson Road to enable residents to access the Rouge Hill GO Station during the Rouge Beach Improvements project; and, 1. That a copy of this resolution be sent to Juanita Nathan, MP Pickering- Brooklin, Mikaïlou Sy, Field Unit Superintendent, Rouge, Parks Canada, Waterfront Regeneration Trust, Rougemount Community and Recreation 2. Council Meeting Minutes December 15, 2025 20 Association, Pickering West Shore Community Association, and the General Manager of Parks and Recreation, City of Toronto. Carried Unanimously on a Recorded Vote Review of Safety Code 6 Communication Towers A discussion ensued between Members of Council and regarding: the Motion being self-explanatory and affecting all wards within the City and Council being often asked to comment on matters governed by outdated Safety Code 6 criteria; • significant changes in technology since the last update in 2015, moving from analog to advanced digital devices, and the need for Safety Code 6 to be reevaluated and revisited; • the importance of greater consultation and the establishment of an advisory committee, like the nuclear advisory committee, to address potential health impacts of telecommunication facilities; • recent applications for monopole towers, including one in Ward 2, and concerns that outdated legislation did not adequately address safety requirements for both residential and industrial areas; • the need for a robust and current telecommunications safety plan to support connectivity while ensuring public health and safety; • concerns that original studies were based on adult males, not children, despite towers being proposed near schools, playgrounds, and places of worship; and, • emphasis that supporting the Motion did not oppose progress but ensured residents were protected and informed. • Resolution #912/25 Moved By Councillor Brenner Seconded By Councillor Cook WHEREAS, Safety Code 6 sets out recommended safety limits for human exposure to radiofrequency electromagnetic fields (EMF) in the frequency range of 3 kHz to 300 GHz; And Whereas, this frequency range includes those used by communications devices and equipment that emit radiofrequency EMF, including Wi-Fi, cell phones, smart metres and technologies using 5G; And Whereas, Innovation, Science and Economic Development Canada (formerly known as Industry Canada) is the primary approval authority for the location and 13.5 Council Meeting Minutes December 15, 2025 21 operation of telecommunication facilities under the Radiocommunications Act; And Whereas, Safety Code 6 was last updated in 2015; And Whereas, Telecommunications technology has advanced significantly over the past decade with the introduction and expansion of 5G technology, and continues to evolve; Now therefore be it resolved that the Council of The Corporation of the City of Pickering directs through the Office of the Chief Administrative Officer: That Health Canada and Innovation, Science and Economic Development Canada be requested to conduct a review of Safety Code 6, which would include the following: consideration of acceptable separation distances between telecommunication facilities and sensitive land uses, including residences, schools, places of worship, and daycare facilities; • consider establishing an advisory committee as part of the review process, including representation from local municipalities and school boards; and, • 1. That a copy of this resolution be sent to the Minister of Health, The Honourable Marjorie Michel; the Minister of Industry, The Honourable Mélanie Joly, and the Minister of Artificial Intelligence and Digital Innovation, The Honourable Evan Solomon, and all Durham Region Members of Parliament. 2. Carried Unanimously on a Recorded Vote Seaton Trail A discussion ensued between Members of Council and regarding: the Seaton Trail closure occurring without notice to Council or the community, noting that the trail was heavily used and expected to see increased usage as the area grows; • the need for Infrastructure Ontario to complete repairs and reopen the trail as quickly as possible, and to engage in discussions regarding long-term maintenance and stewardship; • suggestions to explore partnerships with other stakeholders such as Rouge National Urban Park, trail organizations, and community groups to support revitalization and ongoing maintenance; • reopening the trail promoting active living and enhancing quality of life for residents; • the Motion requesting the Province to remove Bundle 10 from land offerings and consider its use as a trailhead, given its unsuitability for residential • 13.6 Council Meeting Minutes December 15, 2025 22 development and potential value as an access point for the trail; and, strong community interest in preserving and improving the trail and the importance of collaboration among all parties to ensure its long-term viability. • Resolution #913/25 Moved By Councillor Pickles Seconded By Councillor Butt Whereas, the Seaton Trail is an important recreational and natural asset for the Hamlet of Whitevale, and residents of Pickering, Durham as well as used by people from across the Greater Toronto Area; And Whereas, the Region of Durham recognizes the Seaton Trail as part of its Activity Trail Network with the future connection to the Rouge Park and the City of Pickering recognizes the Seaton Trail in its City of Pickering Recreation & Parks Ten Year Plan (2024) noting the growing popularity and use of trails and highly desirable amenity as a valued community asset and destination; And Whereas, there has been a recent closure of the Seaton Trail between the Green River Trail Head (Highway 7) and the Whitevale Bridge (Whitevale Road); And Whereas, recently, Province of Ontario signage has been erected that indicates "Trail Closed" for this northern portion of the trail but there has been no information on this for area residents; And Whereas, the Ministry of Infrastructure has indicated that the north section of the Seaton Trail is in need of significant repairs, including work on 11 small foot bridges and associated stairs. The timeline for repairs has yet to be determined. The situation will be reassessed in the spring to explore potential funding availability for repairs, design, project management fees and contingencies, etc. In the meantime, signage remains in place to discourage public use of the trail due to its current condition; And Whereas, immediately north of Whitevale, there are lands recognized by Pickering Council and members of the community as a regenerating pit/marsh area, through which informal trails have provided access to much needed nature and green space; And Whereas, these lands are suitably located to provide a Seaton Trail Head with ample parking, and connections to the Rouge National Urban Park; And Whereas, despite these attributes, Infrastructure Ontario has designated these lands Low Density Residential as part of Bundle Ten of a real estate offering; And Whereas, on three separate occasions, being July 19, 2021, May 16, 2022 (as per Pickering Council Resolution #886/22) and September 16, 2024, the Mayor of Pickering of the day wrote the (then) appropriate Provincial Minister of Infrastructure Council Meeting Minutes December 15, 2025 23 requesting the lands be redesignated to either Hamlet Heritage Open Space or Seaton Natural Heritage System; And Whereas, there is a synergy in maintaining a functional Seaton Trail north of the Hamlet of Whitevale and the creation of a Trail Head and parking facility at the regenerating marsh/pit area north of Whitevale: Now therefore be it resolved that the Council of The Corporation of the City of Pickering directs through the Office of the Chief Administrative Officer: That staff request the Minister of Infrastructure, as owners of the land, to undertake and provide the necessary funding, as soon as possible in the spring of 2026, to make the necessary repairs to re-open the Seaton Trail between the Hamlet of Whitevale Bridge and the Green River Trail Head to the public; 1. That staff request a meeting with Infrastructure Ontario to explore long-term, sustainable funding and stewardship in collaboration with organizational partners, the Rouge National Park, and representatives from Infrastructure Ontario, the Region of Durham, and the City of Pickering; 2. That staff request the Minister of Infrastructure eliminate Bundle 10 from the Provincial sales offerings and in consultation with the City of Pickering and Hamlet of Whitevale community, create a Trail Head and parking facility at the regenerating marsh/pit area north of Whitevale; 3. That staff request the Minister of Infrastructure, in consultation with the City, the Region of Durham, the Federal Government, the Rouge National Urban Park, Toronto and Region Conservation Authority, the Whitevale District Residents Association, volunteer and civic organizations supporting the trail network and nearby residents, to explore options for more permanent improvements to the Seaton Trail as well as continue to provide maintenance and stewardship of the Seaton Trail; and, 4. That a copy of this resolution be forwarded to Jaunita Nathan, MP Pickering- Brooklin, The Honourable Peter Bethlenfalvy, MPP Pickering-Uxbridge, The Honourable Kinga Surma, Minister of Infrastructure, the Region of Durham, The Honourable Julie Dabrusin, Minister of Environment, Climate Change and Nature, the Rouge National Urban Park (Parks Canada), and the Toronto and Region Conservation Authority. 5. Carried Unanimously on a Recorded Vote By-laws Resolution #914/25 Moved By Councillor Butt 14. Council Meeting Minutes December 15, 2025 24 Seconded By Councillor Brenner That By-law Numbers 8216/25 through 8221/25 be approved, save and except 8216/25 and 8219/25. Carried By-law 8217/25 Being a By-law to amend Restricted Area (Zoning) By-law 8149/24, to implement the Official Plan of the City of Pickering, Region of Durham, being Blocks E and F, Plan 239, Now Parts 1 to 8, 40R-29069, City of Pickering. (A 03/25) By-law 8218/25 Being a By-law to amend Restricted Area (Zoning) By-law 8149/24, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, for land City wide. (A 03/25) By-law 8220/25 Being a by-law that designates the lands legally described as Part of Block 4, Plan 40M-2770, being Part 1, Plan 40R-32906 (the “Percy House”) and municipally known as 895 Wonder Drive, Pickering, as being cultural heritage value or interest. By-law 8221/25 Being a by-law to amend Zoning By-law 8149/24, as amended, to partially lift an existing “(H)” Holding Provision and apply an updated “(H)” Holding Provision applicable to the Seaton Urban Area. (A 07/25) By-law 8216/25 Being a by-law to adopt Amendment 52 to the Official Plan for the City of Pickering. (OPA 25-002P) Resolution #915/25 Moved By Councillor Butt Seconded By Councillor Brenner That By-law Number 8216/25 be approved. Voters Yes No Abstain Conflict Absent Mayor Ashe X 14.2 14.3 14.5 14.6 14.1 Council Meeting Minutes December 15, 2025 25 Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0 Carried on a Recorded Vote (6 to 1) By-law 8219/25 Being a by-law for the collection of taxes and to establish the instalment due dates for the Interim Levy 2026. Resolution #916/25 Moved By Councillor Butt Seconded By Councillor Brenner That By-law Number 8219/25 be approved. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0 Carried on a Recorded Vote (6 to 1) Confidential Council - Public Report Mayor Ashe stated that prior to the Regular Meeting of Council, an In-camera session was held at 5:30 pm in accordance with the provisions of the Municipal Act and the Procedure 14.4 15. Council Meeting Minutes December 15, 2025 26 By-law to consider matters pertaining to the City’s interest in Elexicon Corporation, and an appeal of a Committee of Adjustment decision submitted by St. Mary and St. John the Beloved Coptic Orthodox Church. The matters were discussed in closed session to receive advice subject to solicitor-client privilege, and because they pertained to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality; a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; a trade secret or scientific, technical, commercial or financial information that belongs to the municipality and has monetary value or potential monetary value; and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality. Chief Administrative Officer, Confidential Report CAO 23-25 The City’s Interest in Elexicon Corporation Resolution #917/25 Moved By Councillor Cook Seconded By Councillor Robinson That Report CAO 23-25 regarding the Elexicon Issuance Notice be received;1. That Council selects Option 1 of the Pre-Emptive Acceptance Notice which is to decline to participate in the offering and agree to waive all of its rights under Article 5 of the USA in respect to the offering; 2. That the Mayor and Clerk be authorized to execute the Pre-Emptive Acceptance Notice and any other documents as are necessary to select Option 1 of the Pre-Emptive Acceptance Notice, as set out in Attachment 1, and submit them to Elexicon Corporation prior to the deadline of 5:00 pm on December 24, 2025; and, 3. That the appropriate officials of the City of Pickering officials be authorized to take actions necessary to implement the recommendations in this report. 4. Confidential Memorandum from the Director, City Development & CBO and the Director, Corporate Services & City Solicitor Re: Council Direction Regarding Appeal of Committee of Adjustment Decision City File: MV 51/25 Applicant: St. Mary and St. John the Beloved Coptic Orthodox Church Property Address: 980 & 984 Kingston Road OLT File: OLT-25-000941 15.1 15.2 Council Meeting Minutes December 15, 2025 27 Resolution #918/25 Moved By Councillor Cook Seconded By Councillor Robinson That, regarding Minor Variance Application MV 51/25 by St. Mary and St. John the Beloved Coptic Orthodox Church, the City takes no further action with respect to the appeal of the decision of the Committee of Adjustment to the Ontario Land Tribunal submitted by the applicant. Regional Councillor Updates There were no updates from Regional Councillors. Other Business Councillor Nagy stated that a Hanukkah celebration will be held on Sunday, December 21, 2025, at 2:00 p.m. at the Chestnut Hill Developments Recreation Complex and invited members of the community to attend. • Mayor Ash noted that the Mayor’s Levy will be held on Saturday, January 10, 2026, at the Chestnut Hill Developments Recreation Complex. • Confirmatory By-law Moved By Councillor Robinson Seconded By Councillor Cook That By-law 8222/25, to confirm the proceedings of the December 15, 2025 Council Meeting be approved. Carried Adjournment Moved By Councillor Butt Seconded By Councillor Nagy That the meeting be adjourned. Carried The meeting adjourned at 8:38 p.m. Dated this 15th day of December, 2025. 16. 17. 18. 19. Council Meeting Minutes December 15, 2025 28 ______________________________ Kevin Ashe, Mayor ______________________________ Susan Cassel, City Clerk Council Meeting Minutes December 15, 2025 29