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September 29, 2025
Addendum Council Meeting Agenda Electronic Meeting September 29, 2025 - 07:00 PM Chair: Mayor Ashe Please be advised that in accordance with Section 10.04 of the Procedure By-law, the City of Pickering is holding Council and Committee Meetings in an electronic format until further notice. Members of the public may observe the meeting proceedings by viewing the livestream on the HTML Agenda or the archived video available on the City's website. How to Participate Individuals looking to make a verbal delegation may do so in accordance with the City’s Procedure By-law. In lieu of a verbal delegation, individuals may also submit written comments to clerks@pickering.ca. To register as a Delegation, please submit a Delegation Request Form by visiting pickering.ca/meetings. Please note that matters marked with an asterisk (*) have been amended or added. For inquiries related to accessibility, please contact Legislative Services Phone: 905.420.4611 | Email: clerks@pickering.ca Call to Order/Roll Call Playing of O Canada Moment of Reflection Indigenous Land Acknowledgment Statement Disclosure of Interest Adoption of Minutes 1. 2. 3. 4. 5. 6. Council Minutes, June 23, 2025 (includes Confidential In Camera Minutes under separate cover) Page 19 Special Council Minutes, July 15, 2025 (includes Confidential In Camera Minutes under separate cover) Page 55 Special Council Minutes, July 30, 2025 Page 72 Special Council Minutes, August 12, 2025 (includes Confidential In Camera Minutes under separate cover) Page 76 Executive Committee Minutes, September 2, 2025 Page 91 Special Council Minutes, September 2, 2025 (includes Confidential In Camera Minutes under separate cover) Page 101 Special Council Minutes, September 9, 2025 (includes Confidential In Camera Minutes under separate cover) Page 106 Special Council Minutes, September 22, 2025 (includes Confidential In Camera Minutes under separate cover) Page 110 Presentations Delegations Correspondence Corr. 37-25 Page 114 Jeff Abrams, Co-Principal and Janice Atwood-Petkovski, Co-Principal, Principles Integrity, Integrity Commissioner for the City of Pickering Re: Integrity Commissioner’s Recommendation Report Regarding Complaint Against Councillor Lisa Robinson September 22, 2025 Opening Remarks by: Janice Atwood-Petkovski, Co-Principal, Principles Integrity, Integrity Commissioner for the City of Pickering 6.1 6.2 6.3 6.4 6.5 6.6 6.7 6.8 7. 8. 9. 9.1 Addendum Council Meeting Agenda September 29, 2025 - 2 - Recommendation: Council Direction required. Corr. 38-25 Page 128 Thomas Street, Manager of Legislative Services/Deputy Clerk, Town of Ajax Re: GO Lakeshore East Express Service Recommendation: That Corr. 38-25, from Thomas Street, Manager of Legislative Services/Deputy Clerk, Town of Ajax, dated June 25, 2025, regarding GO Lakeshore East Express Service, be received and endorsed; and, 1. That a copy of this resolution be forwarded to The Honourable Doug Ford, Premier of Ontario, The Honourable Prabmeet Sarkaria, Minister of Transportation, Rob Cerjanec, MPP Ajax, John Henry, Regional Chair, Regional Municipality of Durham, all lower tier Durham Region municipalities, and Michael Lindsay, President & CEO, Metrolinx. 2. Corr. 39-25 Page 130 Alexander Harras, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham Re: Indexing of Regional Development Charges and Amendments to By-law #39-2022 (Regional Transit Development Charges By-law) and By-law #42- 2023 (Region Wide Development Charges By-law) Recommendation: That Corr. 39-25, from Alexander Harras, Regional Clerk/Director of Legislative Services, Regional Municipality of Durham, dated July 28, 2025, regarding the Indexing of Regional Development Charges and Amendments to By-law #39-2022 (Regional Transit Development Charges By-law) and By-law #42-2023 (Region Wide Development Charges By-law), be received for information. Corr. 40-25 Page 135 Donna Delvecchio, Acting City Clerk, Legal and Clerks Services, Office of the City Clerk, City of St. Catharines Re: Elect Respect Pledge 9.2 9.3 9.4 Addendum Council Meeting Agenda September 29, 2025 - 3 - Recommendation: That Corr. 40-25, from Donna Delvecchio, Acting City Clerk, Legal and Clerks Services, Office of the City Clerk, City of St. Catharines, dated July 30, 2025, regarding the Elect Respect Pledge, be received and endorsed; and, 1. That a copy of this resolution be forwarded to the Association of Municipalities of Ontario, Ontario’s Big City Mayors, the Federation of Canadian Municipalities, Mayors and Regional Chair of Durham, Durham MPs and MPPs, Durham Regional Police, the Ontario Provincial Police and the Royal Canadian Mounted Police. 2. Corr. 41-25 Page 138 Amanda Banting, Deputy Clerk, Town of Goderich Re: Town of Goderich’s Opposition to Bill 17, Protect Ontario by Building Faster Act, 2025 Recommendation: That Corr. 41-25, from Amanda Banting, Deputy Clerk, Town of Goderich, dated August 1, 2025, regarding the Town of Goderich’s Opposition to Bill 17, Protect Ontario by Building Faster Act, 2025, be received for information. Corr. 42-25 Page 140 The Corporation of the Municipality of West Nipissing Re: Approve Resolution Requesting a Moratorium on Aerial Spraying of Glyphosate in the Nipissing Forest Recommendation: That Corr. 42-25, from the Corporation of the Municipality of West Nipissing, dated August 12, 2025, regarding Approve Resolution Requesting a Moratorium on Aerial Spraying of Glyphosate in the Nipissing Forest, be received and endorsed. Corr. 43-25 Page 141 Susan Cassel, (Acting) Director, Corporate Services, City of Pickering Re: 2024 Animal Services Annual Report Recommendation: That Corr. 43-25, from Susan Cassel, (Acting) Director, Corporate Services, City of Pickering, dated September 9, 2025, regarding the 2024 Animal Services Annual 9.5 9.6 9.7 Addendum Council Meeting Agenda September 29, 2025 - 4 - Report, be received for information. Corr. 44-25 Page 161 Richard Holborn, Director, Engineering Services, City of Pickering Re: Pickleball Noise Investigation Post-Installation Report Shadybrook Park Recommendation: That Corr. 44-25, from Richard Holborn, Director, Engineering Services, City of Pickering, dated September 18, 2025, regarding Pickleball Noise Investigation Post-Installation Report - Shadybrook Park, be received; and, 1. That Council support the key findings contained within the Report.2. Report EC 07-25 of the Executive Committee held on September 2, 2025 Director, City Development & CBO, Report SUS 05-25 2024 Measuring Sustainability Report [Link to Report for reference] Recommendation: That Report SUS 05-25 regarding the 2024 Measuring Sustainability Report be received for information. Director, Corporate Services & City Solicitor, Report CLK 04-25 2026 Committee and Council Meeting Schedule [Link to Report for reference] Recommendation: That Report CLK 04-25 regarding the 2026 Committee and Council Meeting Schedule be received; 1. That the 2026 Committee and Council Meeting Schedule included as Attachment 1 to this report be approved; and, 2. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 3. 9.8 10. 10.1 10.2 Addendum Council Meeting Agenda September 29, 2025 - 5 - Director, Community Services, Report CS 22-25 Dorsay Community & Heritage Centre Public Art Commission of Public Art [Link to Report for reference] Recommendation: That Council endorse that the commission of public art at the main entrance of Dorsay Community & Heritage Centre be awarded to Hooman Mehdizadehjafari; 1. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $112,566.43 to be funded by a transfer from the Public Art Reserve as approved in the 2025 Current Budget; 2. That the Mayor and the City Clerk be authorized to execute the Letter of Understanding between Hooman Mehdizadehjafari and the City of Pickering, set out in Attachment 1, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 4. Director, Community Services, Report CS 23-25 Community Association Licence Agreements Amberlea Tennis Club [Link to Report for reference] No Committee Recommendation – Council Direction Required Original Staff Recommendation (for reference purposes only): Recommendation: That the Mayor and City Clerk be authorized to execute the Licence Agreement with Amberlea Tennis Club submitted as Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 1. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 2. 10.3 10.4 Addendum Council Meeting Agenda September 29, 2025 - 6 - Director, Community Services, Report CS 24-25 Community Association Licence Agreement Pickering Pickleball Club [Link to Report for reference] Recommendation: That the Mayor and City Clerk be authorized to execute the Licence Agreement with Pickering Pickleball Club submitted as Attachment 1 of this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 1. That the appropriate officials of the City of Pickering be authorized to take the necessary action as indicated in this report. 2. Director, Engineering Services, Report ENG 17-25 Frenchman’s Bay Watersheds Stormwater Management Master Plan Update Request for Proposal No. RFP2025-11 [Link to Report for reference] Recommendation: That the proposal submitted by Aquafor Beech Limited, in response to Request for Proposal No. RFP2025-11 for the Frenchman’s Bay Watersheds Stormwater Management Master Plan Update, in the amount of $481,782.72 (net HST) or $534,998.50 (HST included) be accepted; 1. That the total gross project cost of $616,748.00 (HST included), including the fee amount and other associated costs, and the total net project cost of $555,401.00 (net HST) be approved; 2. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $555,401.00 as follows: The sum of $499,861.00 to be funded by a transfer from the Development Charges – Stormwater Management Reserve Fund as approved in the 2025 Current Budget; a. The sum of $55,540.00 to be funded from Property Taxes;b. 3. That the Director, Engineering Services be authorized to enter into and execute the Form of Agreement with Aquafor Beech Limited pursuant to Request for Proposal No. RFP2025-11; and, 4. 10.5 10.6 Addendum Council Meeting Agenda September 29, 2025 - 7 - That the appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. 5. Director, Finance & Treasurer, Report FIN 13-25 Investment Portfolio Activity for the Year Ended December 31, 2024 Ontario Regulation 438/97 under the Municipal Act, 2001 [Link to Report for reference] Recommendation: That Report FIN 13-25 regarding Investment Portfolio Activity for the Year Ended December 31, 2024 be received for information. Director, Finance & Treasurer, Report FIN 14-25 2024 Building Permit Stabilization Reserve Fund [Link to Report for reference] Recommendation: That Report FIN 14-25 regarding the 2024 Building Permit Stabilization Reserve Fund be received for information. Fire Chief, Report FIR 05-25 Supply and Delivery of a Fire Truck - Pumper Rescue Replacement Quotation No. RFP2025-9 [Link to Report for reference] Recommendation: That Quotation No. RFP2025-9 submitted by Dependable Truck & Tank Limited for the supply and delivery of one Fire Pumper Rescue Apparatus in the amount of $1,721,775.00 plus HST be accepted; 1. That the total gross project cost of $2,312,856.00 (HST included) and the total net project cost of $2,082,798.00 (net of HST rebate) be approved; 2. That the Director, Finance & Treasurer be authorized to finance the total net project cost in the amount of $2,082,798.00 to be funded from the Rate Stabilization Reserve; and, 3. 10.7 10.8 10.9 Addendum Council Meeting Agenda September 29, 2025 - 8 - That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 4. Director, City Development & CBO, Report PLN 17-25 Proposed Indigenous Engagement Guide for Durham Region Area Municipalities [Link to Report for reference] Recommendation: That Council authorize City staff to participate in the creation of an Indigenous Engagement Guide for Durham Region area municipalities; 1. That Council agree to financially support the creation of an Indigenous Engagement Guide for Durham Region area municipalities: Based on a funding formula of: Whitby: 31%;i. Ajax, Clarington, Oshawa, and Pickering: 15% each;ii. Brock, Scugog, Uxbridge: 3% each;iii. a. To an upset limit of $25,000 for Pickering’s portion of the costs;b. 2. That Council authorize the Mayor and City Clerk to execute a cost sharing agreement among the City of Pickering, and the other area municipalities, a draft of which is included in Attachment 1, subject to any necessary, agreed to, minor refinements; and, 3. That the appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. 4. New and Unfinished Business Director, Corporate Services & City Solicitor, Report BYL 01-25 Page 181 Short-Term Rental Licensing Note: This item was deferred from the June 23, 2025 Council Meeting. Recommendation: That Report BYL 01-25 regarding the licensing and regulation of short term rentals be received for information. 10.10 11. 11.1 Addendum Council Meeting Agenda September 29, 2025 - 9 - Chief Administrative Officer, Report CAO 15-25 Page 220 Petticoat Creek Conservation Park Discussions with Toronto Region and Conservation Authority Recommendation: That Report CAO 15-25 regarding discussions with Toronto Region and Conservation Authority with respect to Petticoat Creek Conservation Park be received for information. Director, Community Services, Report CS 26-25 Page 281 Concession Services in Arenas Chestnut Hill Developments Recreation Complex Arena Q2025-24, and Don Beer Arena Q2025-23 Recommendation: That Request for Quotation No. Q2025-23 for Operation of the Don Beer Arena Concession submitted by Cashew and Clive Catering Inc. in the amount of $81,036.00 (net HST) or $91,570.68 (HST included) be accepted; 1. That Request for Quotation No. Q2025-24 for Operation of Chestnut Hill Developments Recreation Complex Arena Concession submitted by Cashew and Clive Catering Inc. in the amount of $51,728.00 (net HST) or $58,452.64 (HST included) be accepted; 2. That the Mayor and City Clerk be authorized to execute the Don Beer Arena Concession Licence Agreement set out in Attachment 1 to which Cashew and Clive Catering Inc. be permitted to operate the Don Beer Arena Concession for a one year term beginning October 3, 2025 and ending April 30, 2026, subject to minor revisions acceptable to the Director, Community Services, and the Director, Corporate Services & City Solicitor; 3. That the Mayor and City Clerk be authorized to execute the Chestnut Hill Developments Recreation Complex Arena Concession Licence Agreement set out in Attachment 2 to which Cashew and Clive Catering Inc. will be permitted to operate the Chestnut Hill Developments Recreation Complex Arena Concession for a one year term beginning October 3, 2025 and ending April 30, 2026, subject to minor revisions acceptable to the Director, Community Services, and the Director, Corporate Services & City Solicitor; and, 4. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 5. 11.2 11.3 Addendum Council Meeting Agenda September 29, 2025 - 10 - Director, Community Services, Report CS 28-25 Page 300 Operations Centre Overhead Doors Emergency Repairs Recommendation: That Report CS 28-25 regarding Operations Centre Overhead Doors Emergency Repairs be received for information. Director, Economic Development & Strategic Projects, Report ECD 07-25 Page 304 Independent Electricity Systems Operator Long Term 2 Energy Supply Request for Proposals Municipal Support Resolution – Dream Industrial Recommendation: That Council approve a Municipal Support Resolution, as required by the Independent Electricity Systems Operator (IESO), for the rooftop solar panel project proposed by Dream Industrial at 1725 McPherson Court (Property Identification Number: 263290027); 1. That the Mayor be authorized to sign the Prescribed Form of Municipal Support Resolution (Attachment 1) on behalf of the Corporation of the City of Pickering and that a copy of the signed Prescribed Form of Municipal Support Resolution be forwarded to Dream Industrial; and, 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in the report. 3. Director, Engineering Services, Report ENG 18-25 Page 317 Skateboard Park Design & Build Request for Proposal No. RFP2025-13 Recommendation: That Request for Proposal No. RFP2025-13 for the design and construction of a community sized skateboard park as submitted by Radius Skateparks Inc. in the amount of $849,696.00 (net HST) or $943,550.00 (HST included) be accepted; 1. That the total gross project cost of $1,064,579.00 (HST included), including the proposal amount, a contingency and other associated costs, and the total net project cost of $958,579.00 (net HST) be approved; 2. 11.4 11.5 11.6 Addendum Council Meeting Agenda September 29, 2025 - 11 - That Council authorize the Director, Finance & Treasurer to finance the total net project cost $958,579.00 for the Skateboard Park Design & Build as follows: The sum of $460,000.00 available budget in capital project C10320.2134 as approved in the 2021 and 2022 Parks Capital Budget be increased to $479,290.00 and be funded by a transfer of funds from the Development Charges City Share Reserve; a. The sum of $460,000.00 available budget in capital project C10320.2134 as approved in the 2021 and 2022 Parks Capital Budget be increased to $479,289.00 and be funded by a transfer of funds from the Development Charges Parks & Recreation Reserve Fund; b. 3. That the Director, Engineering Services be authorized to execute the Form of Agreement with Radius Skateparks Inc. pursuant to Request for Proposal No. RFP2025-13; 4. That Council authorize the demolition and removal of the existing skateboard park in Diana, Princess of Wales Park and restoration of the site as required by Hydro One Networks Inc. (HONI) upon completion of the new skateboard park; 5. That the Mayor and City Clerk be authorized to enter into an amending licence agreement for Diana, Princess of Wales Park with HONI, to include the subject hydro transmission corridor lands north of Kingston Road required for the proposed skateboard park, parking area, and associated amenities; and, 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 7. Director, Engineering Services, Report ENG 19-25 Page 323 Playground Reconstruction & Equipment Replacement 2025 Request for Tender No. T2025-12 Recommendation: That Request for Tender No. T2025-12 for the Playground Reconstruction and Equipment Replacement 2025 as submitted by Gray’s Landscaping & Snow Removal Inc. in the amount of $1,372,982.86 (net HST) or $1,524,637.02 (HST included) be accepted; 1. That the total gross project cost of $1,723,431.00 (HST included), including the proposal amount, a contingency and other associated costs, and the total net project cost of $1,552,003.00 (net HST) be approved; 2. That Council authorize the Director, Finance & Treasurer to finance the total net project cost $1,520,457.00 as follows: 3. 11.7 Addendum Council Meeting Agenda September 29, 2025 - 12 - The sum of $99,058.00 available budget in capital project C10572.2509 (Lynn Heights Park playground) as approved in the 2025 Parks Capital Budget be funded by a transfer of funds from the Parks Infrastructure Replacement Reserve and the balance of the costs in the amount of $95,689.00 be funded from the Community Sport and Recreation Infrastructure Fund (CSRIF) grant; a. The sum of $88,144.00 available budget in capital project C10572.2510 (Bonita Park playground) as approved in the 2025 Parks Capital Budget be funded by a transfer of funds from the Parks Infrastructure Replacement Reserve and the balance of the costs in the amount of $85,146.00 be funded from the CSRIF grant; b. The sum of $71,873.00 available budget in capital project C10572.2508 (Bayshore Tot Lot playground) as approved in the 2025 Parks Capital Budget be funded by a transfer of funds from the Parks Infrastructure Replacement Reserve and the balance of the costs in the amount of $69,429.00 be funded from the CSRIF grant; c. The sum of $120,000.00 available budget in capital project C10320.2330 (Chickadee Park playground) as approved in the 2023 Parks Capital Budget be funded by a transfer of funds from the Parkland Obligatory Reserve Fund and the additional amount of $45,846.00 required be funded from a transfer of unspent funds from C10320.2315 (Martin’s Tot Lot Playground) from the Parkland Obligatory Reserve Fund; d. The sum of $250,000.00 available budget in capital project C10572.2410 (Whitevale Park playground) as approved in the 2024 Parks Capital Budget be increased to $273,889.00 and funded by a transfer of funds from the Parkland Obligatory Reserve Fund; e. The sum of $394,162.00 available budget in capital project C10572.2403 (Claremont Memorial Park playground) as approved in the 2024 Parks Capital Budget be funded by a transfer of funds from the Casino Reserve; f. The sum of $200,000.00 available budget in capital project C10572.2413 (Diana, Princess of Wales Park playground) as approved in the 2024 Parks Capital Budget be increased to $208,764.00 and funded by a transfer of funds from the Casino Reserve; g. That the Mayor and City Clerk be authorized to enter into the Transfer Payment Agreement with the Ontario Ministry of Sport to obtain funds from the CSRIF; 4. That the Director, Engineering Services be authorized to execute the Form of Agreement with Gray’s Landscaping & Snow Removal Inc. pursuant to Tender No. T2025-12; and, 5. Addendum Council Meeting Agenda September 29, 2025 - 13 - That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 6. Director, Engineering Services, Report ENG 20-25 Page 334 Proposed Traffic Controls – Burkholder Drive Josiah Henson Public School Recommendation: That the attached draft by-law be enacted to amend Schedule “1”, Schedule “6”, Schedule “7”, Schedule “9” and Schedule “14” to By-law 6604/05 to provide for the regulation of stopping and parking restrictions on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to provide for traffic controls on Burkholder Drive in the vicinity of Josiah Henson Public School; and, 1. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendation in this report. 2. Fire Chief, Report FIR 06-25 Page 343 Execution of the Durham Region 9-1-1 System Agreement Recommendation: That Report FIR 06-25, regarding the 9-1-1 System Agreement between The Corporation of the City of Pickering and the Regional Municipality of Durham, be received; 1. That the Mayor and City Clerk be authorized to execute the 9-1-1 System Agreement with the Regional Municipality of Durham and the City of Pickering, as set out in Attachment 1 of this report, subject to such minor revisions as may be required by the Fire Chief and the Director, Corporate Services & City Solicitor; and, 2. That the appropriate City of Pickering officials be authorized to take the necessary actions to implement the recommendations in this report. 3. Director, City Infrastructure, Report INF 11-25 Page 357 Hoover Bridge Replacement – Emergency Work Request for Tender No. T2025-11 Recommendation: 11.8 11.9 11.10 Addendum Council Meeting Agenda September 29, 2025 - 14 - That Report INF 11-25 regarding the emergency replacement of the Hoover Bridge be received for information; 1. That Council approve the additional transfer from the Roads & Bridges Reserve Fund in the amount of $466,895.00 for this emergency replacement; and, 2. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendation in this report. 3. Director, City Development & CBO, Report PLN 19-25 Page 365 PTC Ownership Inc. (CentreCourt) – Request for Development Charges Deferral and Phased Site Plan Approval Recommendation: That Report PLN 19-25 regarding PTC Ownership Inc. (CentreCourt) – Request for Development Charges Deferral and Phased Site Plan Approval be received; 1. That, pursuant to By-law 8190/25, as amended, Council authorize the Mayor and City Clerk to execute a DC Deferral Agreement, subject to any necessary, agreed to, minor refinements as determined by the Director, Finance & Treasurer, the Director, Corporate Services & City Solicitor, and the Chief Administrative Officer; 2. That Council elects to accommodate PTC Ownership Inc.’s request for Phased Site Plan approval, and directs the Director, City Development & CBO, as follows: to issue Site Plan Approval for Site Plan Application (S 10/23), with Phase 1 (Towers 1 & 2) to be issued upon execution of a Site Plan Agreement, and Phase 2 (Towers 3 & 4) to be issued at a later date, subject to execution of a Site Plan Agreement; and, a. if Phase 2 is not advanced in a timely manner, Council authorize the Director, City Development & CBO, to issue conditional Site Plan Approval for the Phase 2 lands. OR b. 3. That Council does not elect to accommodate PTC Ownership Inc.’s request for Phased Site Plan approval, and directs the Director, City Development & CBO, to issue Site Plan Approval for only Phase 1 (Towers 1 & 2) and require PTC Ownership Inc. to submit a separate Site Plan Application for Phase 2 (Towers 3 & 4) at a later date; and, 4. 11.11 Addendum Council Meeting Agenda September 29, 2025 - 15 - That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations of this report. 5. Motions and Notice of Motions Elect Respect Moved By Councillor Nagy Seconded By Councillor Cook WHEREAS, democracy is strengthened when all individuals can participate fully, safely, and without discrimination, contributing to the well-being of their communities; And Whereas, democratic discourse and respectful debate are under pressure across all levels of government, including municipal councils in Ontario; And Whereas, elected officials are increasingly facing harassment, threats, intimidation, and unsafe work environments, which undermine personal safety, deter civic participation, and erode public confidence in democratic institutions; And Whereas, social media platforms, while enabling legitimate discourse, have also amplified abusive, discriminatory, or threatening behaviour, disproportionately affecting women, racialized persons, Indigenous peoples, LGBTQ+ persons, and persons with disabilities, discouraging many from seeking or remaining in public office; And Whereas, freedom of expression is a cornerstone of democracy and must be safeguarded, even as we combat unlawful harassment, violence, and hate; And Whereas, the Association of Municipalities of Ontario’s Healthy Democracy Project has identified troubling trends in declining voter turnout and a reduction in candidate participation at the municipal level; And Whereas, grassroots and national initiatives such as Halton Elected Representatives (H.E.R.) campaign and the Parliamentary Civility Pledge led by the Canadian Association of Feminist Parliamentarians, demonstrate a growing commitment to fostering respectful, safe, and inclusive environments in political life; Now therefore be it resolved that the Council of The Corporation for the City of Pickering: Supports the principles of the Elect Respect pledge and commits to: Treat all persons with dignity and respect in public, private, and online spaces; • Reject and call out harassment, threats, unlawful discrimination, and personal abuse; • Focus public debate on policies and ideas, rather than personal attacks • 1. 12. 12.1 Addendum Council Meeting Agenda September 29, 2025 - 16 - or identity-based commentary; Build a culture of safety and inclusion, ensuring that individuals of all genders, identities, backgrounds, races, sexual orientations, ages, and abilities feel empowered to run for and serve in public office; • Call on relevant authorities to investigate and respond to threats or harassment directed at elected officials, in accordance with applicable laws; • Model accountability and integrity by holding ourselves and one another to clear, transparent, and legally grounded standards of conduct; • Defend freedom of expression while actively opposing abuse and intimidation in all forms; • Encourages elected officials, political organizations, municipalities, and members of the public to sign and support the Elect Respect pledge by visiting: electrespect.ca; and, 2. Directs that a copy of this resolution be sent to the Association of Municipalities of Ontario (AMO), Ontario’s Big City Mayors, the Federation of Canadian Municipalities (FCM), Members of Provincial and Federal Parliament (MPPs and MPs), Durham Regional Police Services (DRPS), the Ontario Provincial Police (OPP), the Royal Canadian Mounted Police (RCMP), all municipalities in Ontario, Halton Elected Representatives (H.E.R.), and Canadian Association of Feminist Parliamentarians. 3. By-laws By-law 8205/25 Page 395 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. [Refer to Item 11.8, Report ENG 20-25] By-law 8206/25 Page 399 Being a by-law to appoint Tariq Mahmood as Municipal Law Enforcement Officer for the purpose of enforcing the by-laws of The Corporation of the City of Pickering. By-law 8207/25 Page 401 Being a by-law to exempt Blocks 231 to 233, Plan 40M-2710, Pickering from the part lot control provisions of the Planning Act. 13. *13.1 *13.2 *13.3 Addendum Council Meeting Agenda September 29, 2025 - 17 - Confidential Council - Public Report Regional Councillor Updates Other Business Confirmatory By-law Adjournment 14. 15. 16. 17. 18. Addendum Council Meeting Agenda September 29, 2025 - 18 - Draft Council Meeting Minutes Electronic Meeting June 23, 2025 - 07:00 PM Chair: Mayor Ashe Present: Mayor K. Ashe Councillor M. Brenner Councillor S. Butt Councillor L. Cook Councillor M. Nagy Councillor D. Pickles Councillor L. Robinson Regrets: None Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor S. Boyd - Fire Chief B. Duffield - Director, Operations L. Gibbs - Director, Community Services R. Holborn - Director, Engineering Services F. Jadoon - Director, Economic Development & Strategic Projects S. Karwowski - Director, Finance & Treasurer S. Cassel - City Clerk M. Guinto - Division Head, Public Affairs & Corporate Communications J. Litoborski – Division Head, Municipal Law Enforcement Services V. Plouffe - Division Head, Facilities Management & Construction A. Mitchell - Manager, Employee Services E. Knox – Community Safety & Well-Being Advisor C. Rose - Chief Planner 1- 19 - R. Perera - Deputy Clerk Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating electronically. Playing of O Canada Mayor Ashe asked all Members of Council to rise for the playing of O Canada. Moment of Reflection Mayor Ashe called for a silent moment of reflection. Indigenous Land Acknowledgment Statement Mayor Ashe read the Indigenous Land Acknowledgment Statement. Disclosure of Interest Councillor Robinson declared a conflict of interest under the Municipal Conflict of Interest Act with respect to Item 9.1, Corr. 27-25, Integrity Commissioner’s Recommendation Report Regarding Complaints against Councillor Robinson, June 16, 2025. Councillor Robinson stated that in accordance with Section 5 of the Municipal Conflict of Interest Act, she reserved her right to take part in the discussion of the matter, however, would not take part in the vote. Adoption of Minutes Council Minutes, May 26, 2025 (includes Confidential In Camera Minutes provided under separate cover) Executive Committee Minutes, June 9, 2025 Special Council Minutes, June 9, 2025 Planning and Development Committee Minutes, June 9, 2025 Resolution #757/25 Moved By Councillor Butt 1. 2. 3. 4. 5. 6. 6.1 6.2 6.3 6.4 Draft Council Meeting Minutes June 23, 2025 2- 20 - Seconded By Councillor Cook That the minutes, Items 6.1 through 6.4, be approved. Carried Presentations There were no presentations. Delegations Resolution #758/25 Moved By Councillor Brenner Seconded By Councillor Robinson That the rules of procedure be suspended to allow an additional delegation who registered after the deadline. Carried on a Two-Thirds Vote Matt Bentley, Pickering Resident Re: Report PLN 13-25 Northeast Pickering Secondary Plan Update (Refer to Item 11.1) M. Bentley, Pickering Resident, appeared before Council via electronic connection to speak to Item 11.1, Report PLN 13-25. M. Bentley stated that they were a resident of Claremont and that the Northeast Pickering Secondary Plan was not in the best interest of Pickering as it had the potential to significantly increase taxes through infrastructure needs noting that the economic impact would be irreversible. M. Bentley noted that the Plan would provide the greatest benefit to the developers and not the residents of Pickering as they would be responsible for the associated costs. M. Bentley stated that the Plan went against climate resilience and sustainability related policies and that urban sprawl was unnecessary as Pickering was well in its way to meeting Provincial growth targets. M. Bentley said that these types of developments typically create housing types that were profitable rather than what was needed in the community such as affordable housing. M. Bentley stated that the City needed to act in the public interest and urged Council to reject this Plan as growth should be managed wisely. Matt Bentley, Pickering Resident Re: Report PLN 16-25 7. 8. 8.1 8.2 Draft Council Meeting Minutes June 23, 2025 3- 21 - Pickering Official Plan Review Project Update and Completed Growth Management Strategy (Refer to Item 11.2) See Agenda Item 8.1. Abdullah Mir, Pickering Resident Re: Opposition to Bill 5 and Request to Repeal (Refer to Item 13.3) A. Mir, Pickering Resident, appeared before Council via electronic connection to speak to Item 13.3, Opposition to Bill 5 and Request to Repeal. A. Mir stated that the legislation was undemocratic and was not in the best interest of Pickering residents. A. Mir stated that the most concerning aspect of Bill 5 was the provision that allowed the creation of economic zones where laws would not apply. A. Mir urged Council to pass the Motion to demonstrate the standpoint of Pickering on Bill 5 and to provide psychological and emotional comfort to those who are fighting against the legislation. Helen Brenner, Pickering Resident Re: Opposition to Bill 5 and Request to Repeal (Refer to Item 13.3) H. Brenner, Pickering Resident, appeared before Council to speak to Item 13.3, Opposition to Bill 5 and Request to Repeal. H. Brenner said that they were a member of Stop Sprawl Durham and stated that Bill 5 undermined the principle of responsible government and that decisions about Pickering should be made by those who were accountable to Pickering. H. Brenner stated that the Bill gave power to the Province to impose their authority on Pickering. H. Brenner expressed concerns regarding lack of environmental protections and spoke about Association of Municipalities of Ontario’s (AMO) disagreement of Bill 5. H. Brenner said that Bill 5 created a future where Council decisions could be bypassed and that this authority was not limited in scope or time. H. Brenner asked that Council request the Province to rescind Bill 5. Mike Garvey, President, Pickering Pickleball Club Re: Report ENG 14-25 Diana, Princess of Wales Park Six Dedicated Outdoor Pickleball Courts Request for Tender No. T2025-8 (Refer to Item 12.6) 8.3 8.4 8.5 Draft Council Meeting Minutes June 23, 2025 4- 22 - M. Garvey, President, Pickering Pickleball Club appeared before Council via electronic connection to speak to Report ENG 14-25. M. Garvey noted their support for the Report adding that the City did not have adequate facilities for pickleball and was in need of courts. M. Garvey provided information regarding the Pickering Pickleball Club and noted the Club's intention to assist the City with the growth of facilities for pickleball. M. Garvey advised that the City of Markham allowed their club to use their courts for interclub tournaments and that the pickleball sessions held at the Chestnut Hill Development Recreation Complex were run by volunteers from their Club. M. Garvey concluded the delegation by noting that the Club looked forward to playing on the new courts. Resolution #759/25 Moved By Councillor Cook Seconded By Councillor Nagy That the order of the agenda be changed to hear Item 12.1, Report, FIN 08-25 as the next item of business. Carried New and Unfinished Business Director, Finance & Treasurer, Report FIN 08-25 Approval of the 2025 Development Charge Background Study and 2025 Community Benefits Charges Strategy Stan Karwowski, Director, Finance & Treasurer, appeared before Council via electronic connection and provided introductory remarks regarding the 2025 Development Charge study and the Community Benefit Charge background strategy. A brief question and answer period ensued between Members of Council, S. Karwowski, and S. Stephen, Partner, Watson & Associates Economists Ltd., regarding: whether there was any indications from the Province on the implementation of a standardized Development Charge (DC) rate for Ontario; and, • whether the council decision on the Report could be overturned by a Provincial decision to implement a standardized rate in the future. • 12. 12.1 Draft Council Meeting Minutes June 23, 2025 5- 23 - Resolution #760/25 Moved By Councillor Cook Seconded By Councillor Brenner That Report FIN 08-25 regarding the approval of the 2025 Development Charge Background Study and 2025 Community Benefits Charges Strategy be received; 1. That the City of Pickering – Development Charges Background Study, dated April 23, 2025 and its addendum dated June 2, 2025, prepared by Watson & Associates Economists Ltd. as required under Section 10(1) of the Development Charges Act, 1997, be approved; 2. That Council approve the Residential Development Charges for Development on Seaton Lands with an effective date of July 1, 2025 as shown in Schedule A; 3. That Council approve the Residential Development Charges for Development on Outside of Seaton Lands with an effective date of July 1, 2025 as shown in Schedule B; 4. That Council approve the Non Residential (Commercial, Industrial and Institutional) Development Charges with an effective date of July 1, 2025 as shown in Schedule C; 5. That the Director, Finance & Treasurer be directed that residential and non- residential Development Charges be indexed annually on July 1 of each year starting in 2026 by applying the annual change in the Statistics Canada Non- Residential Building Construction Price Index for Toronto, for the period ending March 31 of each year; 6. That Council approve the Community Benefits Charges Strategy, dated April 23, 2025; 7. That Council determine that no further public meeting is required, pursuant to Section 12 of the Development Charges Act 1997, as amended; 8. That Council enact the Development Charge By-law as set out in Attachment 3 to this report with an effective date of July 1, 2025; 9. That Council approve the Development Charge deferral program for high rise residential developments and non-residential developments, with an effective date of June 24, 2025 as shown in Schedule D; 10. That Council approve an amendment to the General Municipal Fees & Charges By-law 6191/03 as amended, as set out in Attachment 8 to this report, to implement fees related to the Development Charge deferral program for high rise residential developments and non-residential developments; 11. That the City continue the Reserve 8008, established for the City’s share (i.e., 12. Draft Council Meeting Minutes June 23, 2025 6- 24 - the non-development charge portion) of the costs of services included in the Development Charges Study and that the contributions be included in the Annual Current Budget for consideration by Council; That the City Clerk be instructed to undertake the By-law passage notification provisions under the Development Charges Act, 1997 and Ontario Regulation 82/98; 13. That Council enact the Community Benefits Charges Strategy By-law as set out in Attachment 10 this report; 14. That the City Clerk be instructed to undertake the By-law passage notification provisions under the Planning Act and Ontario Regulation 509/20; 15. That Council confirm its intention to ensure that the increase in the need for services attributable to growth will be met, recognizing that specific projects and project timing as contained in the study may be revised from time to time at the discretion of Council; 16. That Council confirms its intention that the future excess capacity identified in the 2025 Development Charges Background Study shall be paid for by development charges or similar charge; and, 17. That the appropriate City officials be authorized to take the actions necessary to implement these recommendations. 18. Carried Correspondence Corr. 27-25 City of Pickering Integrity Commissioner’s Recommendation Report Regarding Complaints Against Councillor Robinson, June 16, 2025 J. Abrams, Integrity Commissioner, Principles Integrity, appeared before Council via electronic connection to provide opening remarks on the Recommendation Report Regarding Complaints Against Councillor Robinson, June 16, 2025. J. Abrams stated that this was the fifth report regarding Councillor Robinson and that they were confident in their findings included in the Report. J. Abrams provided details of email exchanges between Councillor Robinson and Principles Integrity regarding the Report and request for submissions. J. Abrams reminded Council that this was a disciplinary matter and they should base their decision on how the recommendation fitted against the findings of the Report. 9. 9.1 Draft Council Meeting Minutes June 23, 2025 7- 25 - A question and answer period ensued between Members of Council and J. Abrams regarding: whether a response to the preliminary findings report was provided by Councillor Robinson; • clarification regarding the City's Council Code of Conduct and provisions related to the receipt of gifts and benefits; • whether the sign in sheet used by Councillor Robinson during the November 24, 2024 Town Hall meeting was in accordance with Municipal Freedom of Information and Privacy Protection Act; and, • the City having exhausted alternative mediation avenues such as the use of an outside therapist to resolve issues related to Councillor Robinson. • Having previously declared a conflict of interest, Councillor Robinson did not vote on the following item. Resolution #761/25 Moved By Councillor Cook Seconded By Councillor Nagy That the Report of the Integrity Commissioner, dated June 16, 2025, as contained in Corr. 27-25, pertaining to Councillor Robinson be received; and, 1. That in accordance with the Integrity Commissioner’s Report recommendations, the salary remuneration paid to Councillor Robinson be suspended for a period of 90 days starting on June 23, 2025 and ending on September 21, 2025. 2. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 0 0 1 0 Carried on a Recorded Vote (6 to 0) Draft Council Meeting Minutes June 23, 2025 8- 26 - Corr. 28-25 Matt Somerville, Senior Planner, Heritage, City of Pickering Re: Heritage Pickering Advisory Committee 2024 Year-End Report and 2025 Workplan Resolution #762/25 Moved By Councillor Butt Seconded By Councillor Pickles That Corr. 28-25 from Matt Somerville, Senior Planner, Heritage, City of Pickering, dated June 23, 2025, regarding the Heritage Pickering Advisory Committee 2024 Year-End Report and 2025 Workplan, be received for information. Carried Corr. 29-25 Andrea Fisher, Director of Legislative Services/Clerk, Town of Goderich Re: Town of Goderich Opposition to Amendments to O. Reg. 530 22 to Strong Mayor Powers The Council Decision regarding Agenda Items 9.3 through 9.9 was recorded later in the meeting. See Agenda Item 9.9, Corr. 35-25. A brief discussion ensued between Members of Council regarding Agenda Items Corr. 29-25 through Corr. 35-25: concerns of not endorsing the position of other municipalities who were taking a stance against Strong Mayor Powers; • successful 15-minute cities existing around the world;• clarification that the City does not have an explicit 15 minute City plan; and,• concerns that Corr. 35-25 was based on misinformation. • Council Decision: That Corr. 29-25, from Andrea Fisher, Director of Legislative Services/Clerk, Town of Goderich, dated May 9, 2025, regarding Town of Goderich Opposition to Amendments to O. Reg. 530 22 to Strong Mayor Powers, be received for information. 9.2 9.3 Draft Council Meeting Minutes June 23, 2025 9- 27 - Corr. 30-25 Josh Machesney, City Clerk - Director of Corporate Services, City of Quinte West Re: Opposition to Strong Mayor Powers in the Municipality of Quinte West Council Decision: That Corr. 30-25, from Josh Machesney, City Clerk - Director of Corporate Services, City of Quinte West, dated May 8, 2025, regarding Opposition to Strong Mayor Powers in the Municipality of Quinte West, be received for information. Corr. 31-25 Darrin Canniff, Mayor/CEO, Municipality of Chatham-Kent Re: Bill 5 - Risks to your Communities and Support Requested Council Decision: That Corr. 31-25, from Darrin Canniff, Mayor/CEO, Municipality of Chatham-Kent, dated May 13, 2025, regarding Bill 5 - Risks to your Communities and Support Requested, be received for information. Corr. 32-25 Town of Orangeville Re: Rescinding Strong Mayor Powers Council Decision: That Corr. 32-25, from Town of Orangeville, dated May 12, 2025, regarding Rescinding Strong Mayor Powers, be received for information. Corr. 33-25 Jennifer Willoughby, Director of Legislative Services/Clerk, Town of Shelburne Re: Town of Shelburne - Opting out of Strong Mayor Powers Council Decision: 9.4 9.5 9.6 9.7 Draft Council Meeting Minutes June 23, 2025 10- 28 - That Corr. 33-25, from Jennifer Willoughby, Director of Legislative Services/Clerk, Town of Shelburne, dated May 14, 2025, regarding Town of Shelburne - Opting out of Strong Mayor Powers, be received for information. Corr. 34-25 Amy Leclerc, Municipal Clerk, Revenue Services Clerk, Town of Mattawa Re: Strong Mayor Powers Council Decision: That Corr. 34-25, from Amy Leclerc, Municipal Clerk, Revenue Services Clerk, Town of Mattawa, dated May 15, 2025, regarding Strong Mayor Powers, be received for information. Corr. 35-25 Mary Torchia, Pickering Resident Re: 15 Minute City Plan Council Decision: That Corr 35-25, from Mary Torchia, Pickering Resident dated May 13, 2025, regarding 15 Minute City Plan, be received for information. Resolution #763/25 Moved By Councillor Butt Seconded By Councillor Pickles That Corr. 29-25 through Corr. 35-25 be approved. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0 9.8 9.9 Draft Council Meeting Minutes June 23, 2025 11- 29 - Carried on a Recorded Vote (6 to 1) Report EC 06-25 of the Executive Committee held on June 9, 2025 Resolution #764/25 Moved By Councillor Pickles Seconded By Councillor Butt That Report EC 06-25 of the Executive Committee Meeting held on June 9, 2025 be adopted, save and except Item 10.4, Report CS 13-25, Item 10.6, Report CS 15-25, Item 10.10, Report ENG 12-25, and Item 10.12, Report SUS 04-25. Carried Chief Administrative Officer, Report CAO 10-25 Pickering Heritage & Community Centre Project Update Tender No. T2023-12 – Milestone Report #3 Council Decision: That Report CAO 10-25 regarding the Pickering Heritage & Community Centre Project Update be received; 1. That staff be directed to issue a formal request to Durham Region Transit for the provision of a bus stop in proximity to the Pickering Heritage & Community Centre; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report. 3. Director, Community Services, Report CS 11-25 Lest We Forget Remembrance Crosswalks Update Council Decision: That Report CS 11-25 regarding Lest We Forget Remembrance Crosswalks Update be received for information. Director, Community Services, Report CS 12-25 10. 10.1 10.2 10.3 Draft Council Meeting Minutes June 23, 2025 12- 30 - Consulting Services for Mechanical Improvements at Chestnut Hill Developments Recreation Complex Council Decision: That RFP2025-5 for Consulting Services for Mechanical Improvements at Chestnut Hill Developments Recreation Complex submitted by Bouthillette Parizeau Inc. (BPA) in the amount of $188,764.80 (net HST) or $209,615.00 (HST included) be accepted; 1. That the total gross project cost of $420,640.00 (HST included), including the amount of the proposal, contingency and other associated costs, and the total net project cost of $378,799.00 (net of HST rebate), be approved; 2. That the Director, Finance & Treasurer be authorized to finance the net project cost of $378,799.00 to be funded from the Facilities Reserve, CCBF (FGT) and Property Taxes as approved in 2020 and 2022-2025 Capital Budgets; 3. That the Director, Community Services be authorized to execute the Form of Agreement with the above-mentioned consultant pursuant to Request for Proposal No. RFP2025-5; and, 4. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. 5. Director, Community Services, Report CS 14-25 Whitevale & District Residents’ Association Licence Agreement Renewal Council Decision: That the Mayor and City Clerk be authorized to execute the Licence Agreement for a five year term commencing July 1, 2025 and ending June 30, 2030 with Whitevale & District Residents’ Association for the operation of the Whitevale Arts & Culture Centre and the Whitevale Community Centre including the Mary Christian House, set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 1. That the appropriate City officials be authorized to take necessary actions as indicated in this report. 2. Director, Community Services, Report CS 16-25 10.5 10.7 Draft Council Meeting Minutes June 23, 2025 13- 31 - Mt. Zion Community Centre Association Licence Agreement Renewal Council Decision: That the Mayor and City Clerk be authorized to execute the Licence Agreement for a two year term commencing July 1, 2025 and ending June 30, 2027 with Mt. Zion Community Centre Association for the operation of the Mt. Zion Community Centre, set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 1. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 2. Director, Engineering Services, Report ENG 10-25 Proposed Community Safety Zone Liverpool Road Council Decision: That the attached draft by-law be enacted to amend Schedule “14” to By-law 6604/05 to provide for the regulation of Community Safety Zones on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering to provide for a Community Safety Zone on Liverpool Road, from Bushmill Street/Linwood Street to Halsey Lane; and, 1. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 2. Director, Engineering Services, Report ENG 11-25 Proposed Parking and Stopping Restrictions, Various Locations Amendment to the Traffic and Parking By-law 6604/05 Council Decision: That the attached draft by-law be enacted to amend Schedule “1”, No Stopping, and Schedule “2”, No Parking, to By-law 6604/05 to provide for the regulation of stopping and parking restrictions on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, 1. 10.8 10.9 Draft Council Meeting Minutes June 23, 2025 14- 32 - specifically to address the proposed installation of stopping and parking restrictions on portions of Eyer Drive, Craighurst Court and Zents Drive; and, That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 2. Director, City Development & CBO, Report SUS 03-25 Local Enhancement and Appreciation of Forests Tree Planting Program Update and Extension Council Decision: That Report SUS 03-25 regarding an update on Local Enhancement and Appreciation of Forests Backyard Tree Planting program results, and the proposed extension be received; 1. That the Mayor and City Clerk be authorized to execute a two-year extension to the joint agreement between the Region of Durham, the Local Enhancement and Appreciation of Forests organization, and participating municipalities, as set out in Attachment 1 of this report, to deliver the tree planting program from July 1, 2025, to June 30, 2027, subject to the terms and conditions satisfactory to Director, City Development & CBO, and Director, Corporate Services & City Solicitor; 2. That appropriate City staff be directed to take the necessary actions as indicated in this report; and, 3. That staff report back on program results and proposed next steps at the conclusion of the agreement term. 4. Director, Community Services, Report CS 13-25 Beverage Vending Machine Services Provider Request for Quotation No. Q2024-34 A brief question and answer period ensued between Members of Council and L. Gibbs, Director, Community Services, regarding the Report seeking approval to award a contract for beverage vending machine services and not snacks. Resolution #765/25 Moved By Councillor Pickles Seconded By Councillor Butt 10.11 10.4 Draft Council Meeting Minutes June 23, 2025 15- 33 - That the quotation submitted by Break Time Vending Services, in response to Request for Quotation No. Q2024-34 for Beverage Vending Machine Services Provider, offering commission of 54% of sales be accepted; 1. That the Director, Community Services be authorized to execute a Vending Services Agreement with Break Time Vending Services; and, 2. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 3. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0 Carried on a Recorded Vote (6 to 1) Director, Community Services, Report CS 15-25 Electric Vehicle Charging Stations Pilot Project A question and answer period ensued with staff regarding: clarification on whether EV chargers would be used for personal vehicles;• the capacity of the power grid and whether the grid could handle EV chargers;• whether the proposal was a good business model given that the City had lost money on 2 out of 3 charging stations; and, • the long-term cost impacts to the City and taxpayers.• Resolution #766/25 Moved By Councillor Pickles Seconded By Councillor Butt That Report CS 15-25 regarding the City’s electric vehicle charging stations pilot project be received for information. 10.6 Draft Council Meeting Minutes June 23, 2025 16- 34 - Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0 Carried on a Recorded Vote (6 to 1) Director, Engineering Services, Report ENG 12-25 Road Servicing Agreement with Ontario Power Generation Inc. Sandy Beach Road and Montgomery Park Road Resolution #767/25 Moved By Councillor Pickles Seconded By Councillor Butt That the City of Pickering enter into a Road Servicing Agreement with Ontario Power Generation Inc. to facilitate the design, approvals and construction for the rehabilitation of Sandy Beach Road from south of Bayly Street to Montgomery Park Road, and the reconstruction of Montgomery Park Road from Sandy Beach Road to approximately 400m east and south of McKay Road; 1. That the Mayor and City Clerk are hereby authorized to execute the Road Servicing Agreement between the City of Pickering and Ontario Power Generation Inc. in substantially the same form as attached to this report, subject to revisions acceptable to the Director, Engineering Services, the Director, City Infrastructure and the Director, Corporate Services & City Solicitor; and, 2. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 3. Voters Yes No Abstain Conflict Absent 10.10 Draft Council Meeting Minutes June 23, 2025 17- 35 - Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0 Carried on a Recorded Vote (6 to 1) Pursuant to Section 11.04 of the Procedure By-law, at 8:50 p.m., the Chair, after previous attempts to call the Member to order, ruled that Councillor Robinson would not be recognized for the balance of the Meeting and would not be permitted to speak or vote for the remainder of the Meeting. Director, City Development & CBO, Report SUS 04-25 2024 Sustainable Year-in-Review Resolution #768/25 Moved By Councillor Pickles Seconded By Councillor Butt That Report SUS 04-25, regarding the 2024 Sustainable Pickering Year-in-Review, be received for information. Carried Report PD 04-25 of the Planning & Development Committee held on June 9, 2025 Resolution #769/25 Moved By Councillor Cook Seconded By Councillor Nagy That Report PD 04-25 of the Planning & Development Committee Meeting held on June 9, 2025 be adopted Carried 10.12 11. Draft Council Meeting Minutes June 23, 2025 18- 36 - Director, City Development & CBO, Report PLN 13-25 Northeast Pickering Secondary Plan Update Council Decision: That the Northeast Pickering Secondary Plan Land Use Concepts and Preferred Land Use Plan report, prepared by SGL Planning & Design Inc., (SGL) dated May 2025, provided as Appendix I to Report PLN 13-25, be received, and forwarded to the public, agencies, landowners, and others engaged in the process, for comment; and, 1. That SGL and City Staff review the comments received on the SGL Report, and prepare a Proposed Plan for consideration at a Statutory Public Meeting to be held in the fall 2025. 2. Director, City Development & CBO, Report PLN 16-25 Pickering Official Plan Review Project Update and Completed Growth Management Strategy Council Decision: That Report PLN 16-25, regarding the Pickering Official Plan Review, be received; 1. That the City of Pickering Growth Management Strategy Final Report, prepared by Watson & Associates Economists Ltd. in association with WSP, dated May 28, 2025, provided as Attachment 1 to Report PLN 16-25, be received, and that staff be directed to implement the growth projections contained therein, through the Pickering Official Plan Review (Pickering Forward); 2. That staff consider the comments received from Phase 1 (Background & Research) of the Official Plan Review, and the key outcomes and recommendations in the City of Pickering Growth Management Strategy Final Report, in preparation of Phase 2 (Policy Drafting) of the Pickering Official Plan Review process; and, 3. That a copy of the City of Pickering Growth Management Strategy Final Report be made available to interested parties through the project website. 4. Director, City Development & CBO, Report PLN 14-25 11.1 11.2 11.3 Draft Council Meeting Minutes June 23, 2025 19- 37 - Zoning By-law Amendment A 06/24 Draft Plan of Condominium CP-2024-05 9004807 Canada Inc. (Stonepay) 1635 Palmer’s Sawmill Road Council Decision: That Zoning By-law Amendment Application A 06/24, submitted by 9004807 Canada Inc. (Stonepay), to permit a condominium development containing 85 townhouse units, be approved, and that the draft Zoning By-law Amendment, as set out in Appendix I to Report PLN 14-25, be finalized and forwarded to Council for enactment. Director, City Development & CBO, Report PLN 15-25 Official Plan Amendment OPA 23-004/P Zoning By-law Amendment A 10/23 1334281 Ontario Limited 720 Granite Court Council Decision: That Official Plan Amendment OPA 23-004/P and Zoning By-law Amendment Application A 10/23, submitted by 1334281 Ontario Limited, for lands located at 720 Granite Court, be refused; and, 1. That should Official Plan Amendment OPA 23-004/P (OPA 23-004/P) and Zoning By-law Amendment Application A 10/23 (ZBA A 10/23), submitted by 1334281 Ontario Limited, for land located at 720 Granite Court, be appealed to the Ontario Land Tribunal (OLT), that Council authorize City staff, its outside legal counsel and outside experts in the fields of planning, transportation, environmental, urban design and other specialties, as may be required, to present and defend Council’s position on OPA 23-004/P and A 10/23 at the OLT. 2. New and Unfinished Business Director, Corporate Services & City Solicitor, Report BYL 01-25 Short-Term Rental Licensing 11.4 12. 12.2 Draft Council Meeting Minutes June 23, 2025 20- 38 - A question and answer period ensued between Members of Council and staff regarding: clarification regarding whether by-law staff were available during weekends to address issues related to short-term rentals; • licensing providing more proactive tools to the City to track short-term rentals;• other municipalities who conducted licencing for short-term rentals;• deciding next year whether the City should move towards licencing;• whether the City could track issues related to short-term rentals to assist in the decision making; • clarification that certain complaints arising from short-term rentals were referred to Durham Regional Police Servies as opposed to By-law; • whether there was an alternative solution to licencing;• whether there was value in referring the Report back to staff;• how many short-term rentals were in Pickering;• whether there could be additional costs from the Municipal Accommodate Tax; and, • the impact of deferring a decision on the recommendation.• Moved By Councillor Butt Seconded By Councillor Cook That Report BYL 01-25 regarding the licensing and regulation of short term rentals be received for information. Note: The disposition of this matter was determined through the deferral motion below: Resolution #770/25 Moved By Councillor Brenner Seconded By Councillor Nagy That Report BYL 01-25 be deferred to the September 29, 2025 Council Meeting. Carried Chief Administrative Officer, Report CAO 09-25 2024 Equity, Diversity and Inclusion Annual Report & 2025 Work Plan Resolution #771/25 Moved By Councillor Butt Seconded By Councillor Brenner 12.3 Draft Council Meeting Minutes June 23, 2025 21- 39 - That Report CAO 09-25 regarding the City of Pickering’s 2024 Equity, Diversity and Inclusion Annual Report & 2025 Work Plan be received for information. Carried Chief Administrative Officer, Report CAO 11-25 2024 Community Safety & Well-Being Annual Report Resolution #772/25 Moved By Councillor Butt Seconded By Councillor Cook That Report CAO 11-25 regarding the 2024 Community Safety & Well-Being Annual Report be received for information. Carried Director, Economic Development & Strategic Projects, Report ECD 05-25 Naming Rights Agreement for Pickering’s New Community Centre Resolution #773/25 Moved By Councillor Cook Seconded By Councillor Brenner That Council approve the acceptance of $1,000,000 from Dorsay Developments Corporation in exchange for the naming rights of Pickering’s new community centre, (previously called the Pickering Heritage & Community Centre) to be called Dorsay Community & Heritage Centre; 1. That Council approve the naming rights agreement between the City of Pickering and Dorsay Developments Corporation, set out in Attachment 1, subject to minor revisions acceptable to the Chief Administrative Officer and City Solicitor and that the agreement be amended to reflect the facility name of Dorsay Community & Heritage Centre; 2. That the Mayor and City Clerk be authorized to execute the naming rights agreement as amended, between the City of Pickering and Dorsay Developments Corporation; and, 3. That the appropriate City of Pickering Officials be authorized to take necessary actions as indicated in this report. 4. Carried 12.4 12.5 Draft Council Meeting Minutes June 23, 2025 22- 40 - Director, Engineering Services, Report ENG 14-25 Diana, Princess of Wales Park Six Dedicated Outdoor Pickleball Courts Request for Tender No. T2025-8 A question and answer period ensued between Members of Council and staff regarding: whether the City would remove the soccer pitches in the Diana, Princess of Wales Park; • clarification regarding the hydro one approvals;• findings of the consultant’s noise study; and,• how the City planned to rectify possible future noise complaints related to the outdoor pickleball courts. • Resolution #774/25 Moved By Councillor Butt Seconded By Councillor Brenner That Request for Tender No. T2025-8 for the Diana, Princess of Wales Park Pickleball Courts as submitted by Zilli Construction Ltd. in the total tendered amount of $312,963.00 (net HST) or $347,531.50 (HST included) be accepted; 1. That the total gross project cost of $419,180.00 (HST included), including the tendered amount, a contingency and other associated costs, and the total net project cost of $377,485.00 (net HST) be approved; 2. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $377,485.00 as approved in the 2025 Capital Budget to be funded by a transfer from the Casino Reserve; 3. That the Director, Engineering Services be authorized to execute the Form of Agreement with Zilli Construction Ltd. pursuant to Request for Tender No. T2025-8; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 5. Carried Director, Engineering Services, Report ENG 15-25 Shared E-Scooter Pilot Program 12.6 12.7 Draft Council Meeting Minutes June 23, 2025 23- 41 - Request for Proposal No. RFP2025-6 Resolution #775/25 Moved By Councillor Butt Seconded By Councillor Pickles That the proposal submitted by Bird Canada Scooters Inc. in response to Request for Proposal No. RFP2025-6 for the Shared E-Scooter Pilot Program be accepted; 1. That the Director, Engineering Services be authorized to execute an agreement with Bird Canada Scooters Inc. pursuant to Request for Proposal No. RFP2025-6; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 3. Carried Director, Finance & Treasurer, Report FIN 11-25 Ontario Transfer Payment Amending Agreement for the Building Faster Fund Resolution #776/25 Moved By Councillor Butt Seconded By Councillor Pickles That Report FIN 11-25 regarding the amendment to Ontario Transfer Payment Agreement with the Province of Ontario be received; 1. That the Mayor and City Clerk be authorized to execute the amended Ontario Transfer Payment Agreement with the Province of Ontario for the Building Faster Fund; and, 2. That the appropriate City of Pickering officials be given authority to take the necessary actions to give effect thereto. 3. Carried Director, City Infrastructure, Report INF 04-25 Supply & Delivery of Three 4-Ton Dump Trucks Request for Quotation No. RFQQ2025-8 Resolution #777/25 Moved By Councillor Butt 12.8 12.9 Draft Council Meeting Minutes June 23, 2025 24- 42 - Seconded By Councillor Pickles That the quotation submitted by Viking Cives Ltd. in response to Request for Quotation No. RFQQ2025-8 for the Supply & Delivery of Three 4-Ton Dump Trucks, in the amount of $1,358,496.00 (net HST) or $1,508,550.00 (HST included) be accepted; 1. That the total gross project cost of $1,508,550.00 (HST included), and that the total net project cost of $1,358,496.00 (net of HST rebate) be approved; 2. That the Director, Finance & Treasurer be authorized to finance $905,664.00 from Vehicle Replacement Reserve as approved in the 2025 Capital Budget and the balance $452,832.00 from DC - Other Services Related to a Highway Reserve; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 4. Carried Director, City Infrastructure, Report INF 05-25 Autumn Stormwater Management Pond Cleanout Request for Tender No. T2025-7 Resolution #778/25 Moved By Councillor Butt Seconded By Councillor Pickles That the bid submitted by Mianco Group Inc. in response to Request for Tender No. T2025-7 for Autumn Stormwater Management Pond Cleanout, in the amount of $301,450.77 (net HST) or $334,747.81 (HST included), be accepted; 1. That Council approve the hiring of T.Y.Lin International Canada Inc. as a consultant, in the amount of $88,600.00 (HST excluded) to undertake contract administration and construction inspection for the Autumn Stormwater Management Pond Cleanout in accordance with Purchasing Policy 10.03 (c), as the assignment is above $50,000.00; 2. That the total gross project cost of $560,462.00 (HST included), including the tendered amount, engineering design, a contingency, and other associated costs, and the total net project cost of $504,713.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $504,713.00 as approved in the 2024 Capital Budget to be funded by a transfer from the SWM Reserve Fund; and, 4. 12.10 Draft Council Meeting Minutes June 23, 2025 25- 43 - That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 5. Carried Director, City Infrastructure, Report INF 06-25 Begley Stormwater Management Pond Cleanout Request for Tender No. T2025-10 Resolution #779/25 Moved By Councillor Butt Seconded By Councillor Pickles That the bid submitted by Buildscapes Construction Ltd. in response to Request for Tender No. T2025-10 for Begley Stormwater Management Pond Cleanout, in the amount of $262,537.67 (net HST) or $291,536.52 (HST included), be accepted; 1. That Council approve the hiring of T.Y.Lin International Canada Inc. as a consultant, in the amount of $78,800.00 (HST excluded) to undertake contract administration and construction inspection for the Begley Stormwater Management Pond Cleanout in accordance with Purchasing Policy 10.03 (c), as the assignment is above $50,000.00; 2. That the total gross project cost of $498,603.00 (HST included), including the tendered amount, consulting cost, a contingency, and other associated costs, and the total net project cost of $449,007.00 (net of HST rebate) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $449,007.00 as approved in the 2024 Capital Budget to be funded by a transfer from the SWM Reserve Fund; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 5. Carried Director, City Infrastructure, Report INF 07-25 Provincial Grant Funding for Krosno Creek Culvert Replacements Municipal Housing Infrastructure Program – Housing-Enabling Water Systems Fund Resolution #780/25 12.11 12.12 Draft Council Meeting Minutes June 23, 2025 26- 44 - Moved By Councillor Butt Seconded By Councillor Pickles That Report INF 07-25 regarding Provincial Grant Funding for the Krosno Creek Culvert Replacements Project be received; 1. That Council authorize the Mayor and City Clerk to execute the Transfer Payment Agreement with the Province of Ontario for the Housing-Enabling Water Systems Fund: Intake 2 on such terms satisfactory to the Director, City Infrastructure and any other necessary documentation, including the necessary by-law to permit the City of Pickering to enter into the Housing- Enabling Water Systems Fund: Intake 2 Transfer Payment Agreement; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 3. Carried Motions and Notice of Motions Review of Strong Mayor Powers Legislation Discussion ensued between Members of Council regarding: the City having taken a position to oppose the Strong Mayor Powers when they were first introduced to municipalities aside from Ottawa and Toronto; • the reasons as to why the legislation needed to be reviewed by the Province as stated in the motion; • concerns being expressed from municipalities across the Province;• understanding the economic impact of the legislation;• adding Federation of Canadian Municipalities (FCM) to the circulation parties as they oversee municipalities across the Country; and, • the limited uses of the Strong Mayor Powers in Pickering to date.• Resolution #781/25 Moved By Councillor Brenner Seconded By Councillor Cook WHEREAS, the Province of Ontario passed O. Reg. 530/22 under Part VI.1 of the Municipal Act, Special Powers and Duties of the Head of Council (the “Strong Mayor Powers” or “SMP”); And Whereas, since 2022, Strong Mayor Powers have been imposed on 216 Municipalities with 2 municipalities receiving such Powers on November 23, 2022, 26 municipalities receiving the Powers on July 1, 2023, 18 receiving them on 13. 13.1 Draft Council Meeting Minutes June 23, 2025 27- 45 - October 31, 2023, and most recently, the Powers were extended to an additional 170 municipalities on May 1, 2025; And Whereas, Associations such as The Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO), and The Association of Municipalities of Ontario (AMO), have advocated for municipalities and municipal staff as it relates to Strong Mayor Powers; And Whereas, such Advocacy includes but is not limited to opposition to the Powers as they relate to matters that are within the realm of municipal administration and operation, including matters of employment, and the hiring and termination of municipal staff including the Chief Administrative Officer (CAO), all of which are having negative impacts on workplace culture. And Whereas, through a research scan of municipalities in 2024, conducted by AMCTO, they found mayors retention, use and implementation of Powers can and have changed the dynamics between staff and decision-making, and that overall the legislation has had negative impacts to municipal staff and the disruption of municipal timelines, policies and procedures by: creating operational and administrative burdens when it comes to supporting the interpretation and implementation of the legislation; • blurring the lines of political and administrative authority, particularly between the mayor and CAO; • creating inconsistencies and a lack of accountability and transparency in decision making; and, • leaving staff employment, well-being and effectiveness at the discretion of the mayor; • And Whereas, AMCTO has advocated specifically to remove the ability for heads of council to directly hire or dismiss any municipal staff as well as advocating for clarity in the implementation of the Strong Mayor Powers legislation noting that it has led to inconsistent implementation and undue administrative burdens on staff; And Whereas, while the Ministry states that the expansion of Strong Mayor Powers is to help promote provincial priorities, including to support housing and housing- related infrastructure, the recent addition of 170 municipalities receiving the Powers did not include a request to commit to a housing pledge, nor did it provide those municipalities with a housing target; And Whereas, despite the Powers having been in place for 3 years, it remains unclear what checks and balances are in place from the Ministry to ensure that the Powers are being used in accordance with O. Reg. 580/22: Provincial Priorities; And Whereas, with the implementation of Bill 5, Protect Ontario by Unleashing our Economy Act, 2025, a majority of Municipal Planning Powers have been removed and/or transferred to the Minister which was one of the key justifications for granting SMPs; Draft Council Meeting Minutes June 23, 2025 28- 46 - Now therefore be it resolved that the Council for The Corporation of the City of Pickering requests: That the Ministry of Municipal Affairs and Housing conduct a comprehensive review of the Special Powers and Duties of the Head of Council under Part VI.1 of the Municipal Act and O. Reg 530/22; 1. That such review include but not be limited to input from stakeholders such as The Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO), The Association of Municipalities of Ontario (AMO), and Municipal Chief Administrative Officer’s and Municipal Clerks from the 216 Municipalities where Strong Mayor Powers have been imposed; 2. That the review examine the concerns previously raised by AMCTO and AMO as set out in this motion; and, 3. That a copy of this Motion be forwarded to The Honourable Doug Ford, Premier of Ontario, The Honourable Rob Flack, Minister of Municipal Affairs and Housing, the Leaders of the Opposition for the NDP and Liberal Parties, all Durham MPPs, all Durham Region Lower Tier Municipalities, The Association of Municipal Managers, Clerks and Treasurers of Ontario, The Association of Municipalities Ontario, and The Federation of Canadian Municipalities. 4. Carried Unanimously on a Recorded Vote Councillor Robinson was not included in the recorded vote due to the Chair’s ruling earlier in the meeting, in accordance with Section 11.04 of the Procedure By-law, that she would not be recognized for the balance of the Meeting. Addressing the Impacts of Removal of Highway 407 Tolls on Regional Roads in Pickering Discussion ensued between Members of Council regarding: the increase of traffic on Brock Road and Whites Road from drivers accessing the un-tolled portion of Highway 407; • the City having requested the installation of signals at Palmers Sawmill Road and Brock Road and at Usman Road; • measures that the City could take to address people using shortcuts to access the 407; and, • looking at how the City could address issues related to Brock Road becoming a bottle neck. • 13.2 Draft Council Meeting Minutes June 23, 2025 29- 47 - Resolution #782/25 Moved By Councillor Pickles Seconded By Councillor Brenner WHEREAS, the Province’s removal of tolls on Highway 407 east of Brock Road as of June 1, 2025, is a positive step and will benefit many residents of Durham Region; And Whereas, as tolls remain in place on Highway 407 ETR west of Brock Road, many drivers will be entering or exiting Highway 407 at Brock Road in Pickering. This significantly adds to traffic on Brock Road and Whites Road as they navigate through Pickering to reach Highway 407. And Whereas, ideally these drivers should utilize Highway 412 to connect between Highway 407 and Highway 401; And Whereas, Pickering Council requested that the Region of Durham install traffic signals at Palmers Sawmill Road and Brock Road and at Usman Road (south leg) and Brock Road through Resolution # 471/24 at the April 22, 2024 Council Meeting; And Whereas, the Region of Durham has plans to widen Brock Road to four lanes between Taunton Road and Alexander Knox Road, along with improvements to street lighting, signage and signal modifications; And Whereas, the traffic concerns are impacting the flow of traffic and safety in Pickering; Now therefore be it resolved, that the Council of The Corporation of the City of Pickering requests: That the Region of Durham immediately review the change in traffic conditions in Pickering, particularly on Brock Road and Whites Road, due to the removal of tolls on Highway 407 east of Brock Road; 1. That the Province and the Region of Durham explore methods to encourage and incentivize drivers to use Highway 412 to connect between Highway 407 and Highway 401; 2. That the Region of Durham recommend and expedite means to address the congestion, traffic and safety concerns including widening Brock Road to four lanes between Alexander Knox Road and Taunton Road, and possibly widening to six lanes where appropriate. Additionally, that the Region of Durham recommend and expedite the installation of traffic signals on Brock Road at Palmers Sawmill Road and at Usman Road, along with other operational improvements; 3. That the Region of Durham recommend and expedite improvements to Whites Road and other roads to address congestion, traffic and safety concerns; and, 4. That a copy of this resolution be sent to the Region of Durham for immediate consideration. 5. Draft Council Meeting Minutes June 23, 2025 30- 48 - Carried Unanimously on a Recorded Vote Councillor Robinson was not included in the recorded vote due to the Chair’s ruling earlier in the meeting, in accordance with Section 11.04 of the Procedure By-law, that she would not be recognized for the balance of the Meeting. Opposition to Bill 5 and Request to Repeal Discussion ensued between Members of Council regarding: Bill 5 being passed recently but not yet having received Royal Assent;• negative impacts of the Bill on indigenous communities, authority of local governments, and endangered species; • concerns regarding the designation of special economic zones; and,• concerns regarding Bill 5 removing powers of the indigenous councils.• Resolution # 783/25 Moved By Councillor Nagy Seconded By Councillor Cook WHEREAS, on April 17, 2025, the Government of Ontario brought forth Bill 5: Protect Ontario by Unleashing Our Economy Act, 2025, a broad omnibus legislation that proposes to make various changes to existing planning, consultation, approval, authority, and protection frameworks found in Provincial statutes in relation to major infrastructure, mining and resource development projects; And Whereas, on June 4, 2025, Bill 5 passed its third and final reading in the Ontario legislature, but has not yet come into force; And Whereas, Bill 5 granted broad powers by creating provincial “authority to designate special economic zones”, which allows for the suspension of constitutionally protected rights of Indigenous peoples and the suspension of powers of municipal governments and environmental authorities; And Whereas, Bill 5 provides powers for the Province that First Nations governments in Ontario have stated would be contrary to Treaty agreements with the Crown; And Whereas, amendments to the Ontario Heritage Act, 1990, fail to address systemic issues in archaeological resource management, such as delayed consultation with Indigenous communities and unilateral provincial control over Indigenous artifacts and cultural heritage. Additionally, the amendments exacerbate already weakened heritage protections brought in Report #2025-CG-7 Page 2 of 10 through Bill 23. Any exemptions under the Ontario Heritage Act could result in negative impacts, including the destruction of Indigenous artifacts and burial sites; And Whereas, Bill 5 repeals the Endangered Species Act (ESA) and degrades 13.3 Draft Council Meeting Minutes June 23, 2025 31- 49 - protections for the environment and circumvents policies that have kept Ontarians safe and healthy for decades, including regulations that prevent the contamination of Ontario’s water and the means by which water contamination is identified; And Whereas, the new regime for endangered species and at-risk species is designed for more flexible permitting and registry-based approvals, rather than automatic prohibitions on activities that harm listed species or their habitats. Additionally, narrowing the definition of habitat in the ESA to just the immediate area surrounding dwelling sites excludes protection of broader ecosystems that endangered and at-risk species rely on for survival. There are more than 230 species at risk in Ontario, many of which are in Durham, including numerous birds, fish, insects, reptiles and plant species. These species have experienced population declines over the past several decades and are at risk of being lost completely. While these changes could expedite development approvals, they may also reduce environmental oversight resulting in devastation to populations of endangered species; And Whereas, the 'trusted proponent' model under the Special Economic Zones Act, 2025, may create a two-tier development system, favouring select private businesses with fewer regulations, thereby undermining labour standards and enabling potentially exploitative and unsafe working conditions; And Whereas, Bill 5 enables the Province to override municipal authorities and planning activities without consultation or warning, including the ability to upend planning processes already long underway and future planning processes being considered or yet to be contemplated; And Whereas, Bill 5 undermines the practice and spirit of democracy and a rights- based system in the Province of Ontario, and to date has garnered the public opposition of the Chiefs of Ontario, Nishnawbe Aski Nation, Anishinabek Nation, Association of Iroquois and Allied Indians, Sandy Lake First Nation, Neskantaga First Nation, Grassy Narrows First Nation, the Canadian Civil Liberties Association, Amnesty International Canada, the Canadian Environmental Law Association, World Wildlife Fund – Canada, David Suzuki Foundation, The Canadian Parks and Wilderness Society, Ontario Biodiversity Council, Ontario Nature, Legal Advocates for Nature’s Defence, Environmental Defense, Wildlands League, Wildlife Preservation Canada, Ecojustice, the Toronto Zoo, Mining Watch Canada, Democracy Watch, municipalities in Ontario, and numerous other pan-regional and local organizations across Ontario; Now therefore be it resolved that the Council of The Corporation for the City of Pickering: Opposes the Government of Ontario’s Bill 5 due to its infringement on Indigenous rights, assignment of powers to arbitrarily override and ignore long-established areas of municipal government authorities, risks to the long- 1. Draft Council Meeting Minutes June 23, 2025 32- 50 - term health of important ecosystems and the environment generally, and circumvention of numerous democratic rights and oversight responsibilities; Calls upon the Government of Ontario to immediately repeal Bill 5;2. Urges the Government of Ontario, in accordance with the recommendation of Grand Chief Joel Abram of the Association of Iroquois and Allied Indians, to “engage in a comprehensive redrafting process with full First Nations participation” and to likewise engage with municipalities and other affected stakeholders in the same comprehensive redrafting process, maintaining a rights-based foundation, inclusive of an evidence-based approach to environmental protections; 3. Supports efforts to streamline the approvals process for mining projects in Ontario when it does not come at the expense of safeguarding against environmental and community impacts, nor negate or remove the duty to consult with our Indigenous stakeholders such as the Mississauga’s of Scugog Island First nation (MSIFN), and those Indigenous Nations adjacent to the designated “Ring of Fire” mining zone; 4. Is supportive of mechanisms that would result in increased local procurement in the electricity sector; however, we wish it to be noted that limiting competition could increase costs if local or preferred suppliers are more expensive than international alternatives, which may result in increased electricity prices for ratepayers; and, 5. Directs that a copy of this resolution be sent to the Honourable Doug Ford, Premier of Ontario; the Honourable Stephen Lecce, Minister of Energy and Mines; the Honourable Todd McCarthy, Minister of the Environment, Conservation and Parks; the Honourable Vic Fedeli, Minister of Economic Development, Job Creation and Trade; the Honourable Rob Flack, Minister of Municipal Affairs and Housing; the Honourable George Pirie, Minister of Northern Economic Development and Growth; the Honourable Greg Rickford, Minister of Indigenous Affairs and First Nations Economic Reconciliation and Minister Responsible for Ring of Fire Economic and Community Partnerships; Chief Kelly LaRocca of the Mississauga’s of Scugog Island Frist Nations; all treaty members of the William Treaties signatories; the Association of Municipalities of Ontario; the Region of Durham; and all municipalities in Ontario. 6. Carried Unanimously on a Recorded Vote Councillor Robinson was not included in the recorded vote due to the Chair’s ruling earlier in the meeting, in accordance with Section 11.04 of the Procedure By-law, that she would not be recognized for the balance of the Meeting. Draft Council Meeting Minutes June 23, 2025 33- 51 - By-laws Resolution #784/25 Moved By Councillor Butt Seconded By Councillor Pickles That By-law Numbers 8187/25 through 8194/25 be approved. Carried By-law 8187/25 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. By-law 8188/25 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. By-law 8189/25 Being a by-law to amend Zoning By-law 8149/24, as amended, to implement the Official Plan of the City of Pickering, Region of Durham, Block 2, Plan 40M-2685, in the City of Pickering (A 06/24). By-law 8190/25 Being a By-law Regarding Development Charges. By-law 8191/25 Being a by-law to amend By-law 6191/03 to confirm General Municipal Fees. By-law 8192/25 Being a by-law to Provide for the Payment of Community Benefits Charges for the City of Pickering Pursuant to Section 37 of the Planning Act. By-law 8193/25 Being a by-law that designates the lands legally described as Lot 17, Plan 40M- 14. 14.1 14.2 14.3 14.4 14.5 14.6 14.7 Draft Council Meeting Minutes June 23, 2025 34- 52 - 2774, Lot 71 (the “Forsyth House”) and municipally known as 5113 Brock Road (Claremont), Pickering, as being cultural heritage value or interest. By-law 8194/25 Being a by-law to appoint Anthony Karabulut as Municipal Law Enforcement Officer for the purpose of enforcing the by-laws of the Corporation of the City of Pickering. Confidential Council - Public Report Mayor Ashe stated that prior to the Regular Meeting of Council, an In-camera session was held at 5:00 pm in accordance with the provisions of the Municipal Act and Procedure By- law to receive advice subject to solicitor-client privilege, and to consider matters pertaining to personal matters about an identifiable individual, including municipal or local board employees; a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. These matters were discussed in closed session as they pertain to the potential divestiture of the City of Pickering’s interest in Elexicon Corporation, various Economic Development & Strategic Projects related initiatives, and a citizen appointment to the Heritage Pickering Advisory Committee. Citizen Appointment to the Heritage Pickering Advisory Committee (HPAC) Resolution #785/25 Moved By Councillor Cook Seconded By Councillor Nagy That Mark Lowe be appointed to the Heritage Pickering Advisory Committee for a term ending on November 14, 2026, or until a successor is appointed. Carried Regional Councillor Updates There were no updates from Regional Councillors. 14.8 15. 15.1 16. Draft Council Meeting Minutes June 23, 2025 35- 53 - Other Business Councilor Cook gave Notice of a Motion regarding requesting the Federal Government to include femicide in the Criminal Code. • Confirmatory By-law Moved By Councillor Cook Seconded By Councillor Butt That By-law 8195/25, to confirm the proceedings of the June 23, 2025 Council Meeting be approved. Carried Adjournment Moved By Councillor Nagy Seconded By Councillor Cook That the meeting be adjourned. Carried The meeting adjourned at 10:08 p.m. Dated this 23rd day of June 2025. ______________________________ Kevin Ashe, Mayor ______________________________ Susan Cassel, City Clerk 17. 18. 19. Draft Council Meeting Minutes June 23, 2025 36- 54 - Draft Special Council Meeting Minutes Electronic Meeting July 15, 2025 - 02:00 PM Chair: Mayor Ashe Present: Mayor K. Ashe Councillor M. Brenner Councillor S. Butt Councillor L. Cook Councillor M. Nagy Councillor D. Pickles Councillor L. Robinson Regrets: None Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor S. Boyd - Fire Chief K. Heathcote - Director, City Infrastructure L. Gibbs - Director, Community Services R. Holborn - Director, Engineering Services F. Jadoon - Director, Economic Development & Strategic Projects S. Karwowski - Director, Finance & Treasurer S. Cassel - City Clerk V. Plouffe - Division Head, Facilities Management & Construction D. Quaife - Division Head, Information Technology A. Jagdeo - Senior Project Manager, Digital Services R. Perera - Deputy Clerk 1- 55 - Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating electronically. Disclosure of Interest No disclosures of interest were noted. In Camera Matters Resolution #786/25 Moved By Councillor Cook Seconded By Councillor Robinson That Council move into closed session in accordance with the Municipal Act and the Procedure By-law to receive advice subject to solicitor-client privilege, and to consider matters pertaining to a proposed or pending acquisition or disposition of land by the municipality; litigation or potential litigation; a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. The matters being discussed in closed session pertain to the potential divestiture of the City of Pickering’s interest in Elexicon Corporation, an Ontario Land Tribunal (OLT) appeal by Tribute (Brookdale) Limited, a cost contribution agreement for the Notion Road/Squires Beach Road overpass project, and the expropriation of lands required for the construction of a new fire station at 1521 Bayly Street. Carried Mayor Ashe reminded Members of their confidentiality obligations under the Procedure By- law and the Council Code of Conduct. Council took a brief pause to allow the livestream of the Meeting to be severed. Chief Administrative Officer, Confidential Report CAO 13-25 Re: Potential Divestiture of City of Pickering’s Interest in Elexicon Corporation & Next Steps 1. 2. 3. 3.1 Draft Special Council Meeting Minutes July 15, 2025 2- 56 - This portion of the meeting was closed to the public. Refer to the In Camera meeting minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Confidential Memorandum from the Director, City Development & CBO and the Director, Corporate Services & City Solicitor Re: Appeal by Tribute (Brookdale) Limited of Failure to Make a Decision on applications for Official Plan Amendment and Zoning By-law Amendment Property Address: 1101A, 1105 and 1163 Kingston Road City File Numbers: OPA 24-002/P and A 02/24 OLT Case Numbers: OLT-25-000437 and OLT-25-000438 This portion of the meeting was closed to the public. Refer to the In Camera meeting minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Chief Administrative Officer, Confidential Report CAO 12-25 Cost Contribution Agreement for the Notion Road/Squires Beach Road Overpass Project This portion of the meeting was closed to the public. Refer to the In Camera meeting minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Confidential Memorandum from the Director, Corporate Services & City Solicitor Re: Director, Corporate Services & City Solicitor, Report LEG 06-25 Expropriation of Lands Required for the Construction of a New Fire Station at 1521 Bayly Street, Pickering This portion of the meeting was closed to the public. Refer to the In Camera meeting minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Resolution #787/25 Moved By Councillor Robinson 3.2 3.3 3.4 Draft Special Council Meeting Minutes July 15, 2025 3- 57 - Seconded By Councillor Cook That Council rise and resume into the open session of the Special Meeting of Council. Carried Council took a brief pause to allow the livestream of the Meeting to be resumed. Confidential Special Council - Public Report Mayor Ashe stated that during the closed portion of the meeting, Council considered matters pertaining to the potential divestiture of the City of Pickering’s interest in Elexicon Corporation, an Ontario Land Tribunal (OLT) appeal by Tribute (Brookdale) Limited, a cost contribution agreement for the Notion Road/Squires Beach Road overpass project, and the expropriation of lands required for the construction of a new fire station at 1521 Bayly Street. These matters were discussed in closed session to receive advice subject to solicitor-client privilege, and to consider a proposed or pending acquisition or disposition of land by the municipality; litigation or potential litigation; a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. Chief Administrative Officer, Confidential Report CAO 13-25 Re: Potential Divestiture of City of Pickering’s Interest in Elexicon Corporation & Next Steps Resolution #788/25 Moved By Councillor Nagy Seconded By Councillor Cook That the confidential direction provided to staff through Report CAO 13-25, be approved. Carried Confidential Memorandum from the Director, City Development & CBO and the Director, Corporate Services & City Solicitor 4. 4.1 4.2 Draft Special Council Meeting Minutes July 15, 2025 4- 58 - Re: Appeal by Tribute (Brookdale) Limited of Failure to Make a Decision on applications for Official Plan Amendment and Zoning By-law Amendment Property Address: 1101A, 1105 and 1163 Kingston Road City File Numbers: OPA 24-002/P and A 02/24 OLT Case Numbers: OLT-25-000437 and OLT-25-000438 Resolution #789/25 Moved By Councillor Nagy Seconded By Councillor Cook That Council authorize City staff, its outside legal counsel and outside experts in the fields of planning, transportation, urban design and other specialties, as may be required, to present and defend Council’s position on OPA 24-002/P and A 02/24 at the OLT; and, 1. That Council authorize City staff and its outside legal counsel to negotiate with Tribute(Brookdale) Limited to address planning matters related to, but not limited to, building heights, floor space index, affordable housing, parking, pedestrian and street network, parkland, and commercial and office space, and report back with a revised concept plan for Council’s consideration. 2. Carried Chief Administrative Officer, Confidential Report CAO 12-25 Cost Contribution Agreement for the Notion Road/Squires Beach Road Overpass Project Resolution #790/25 Moved By Councillor Nagy Seconded By Councillor Cook That the confidential direction provided to staff through Report CAO 12-25, be approved. Carried Delegations Matt Bentley, Pickering Resident Re: Report CLK 03-25 2025 Ward Boundary Review Re-evaluation Report from Watson & Associates Economists Ltd. (Refer to Item 6.8) 4.3 5. 5.1 Draft Special Council Meeting Minutes July 15, 2025 5- 59 - M. Bentley, Pickering Resident, appeared before Council via electronic connection to speak to Item 6.8, Report CLK 03-25. M. Bentley stated that they were speaking on behalf of over 1,000 residents who had signed a Ward Boundary Review petition in 2021. M. Bentley expressed concern over the ward boundary option that was recommended in Report CLK 03-25 due to the anticipated growth in Ward 3. M. Bentley stated that while the Cherrywood issue should be resolved that there was no reason to change the wards. M. Bentley requested to instead adopt 'Option B’, which was more in line with the existing ward structure, and to move a motion to review the ward boundaries again in 8 years. M. Bentley compared the review that was conducted in 2021 with the 2025 review advising that it was not of the same magnitude. M. Bentley noted that adopting 'Option A' was against the principle of effective representation as Ward 3 was seeing the largest growth in the City. M. Bentley asked Council to fix the Cherrywood issue by adopting 'Option B' in keeping with the comprehensive review done in 2021. A brief question and answer period ensued between Members of Council and M. Bentley regarding: clarification regarding the request to revisit the boundaries in 8 years and the reasoning pertaining to the timeframe of 8 years; and, • specific concerns for Ward 3 in adopting 'Option A' as it relates to north Pickering. • Matters for Consideration Resolution #791/25 Moved By Councillor Brenner Seconded By Councillor Robinson That the order of the agenda be changed to hear Item 6.8, Report, CLK 03-25 as the next item of business. Carried Director, Corporate Services & City Solicitor, Report CLK 03-25 2025 Ward Boundary Review Re-evaluation Report from Watson & Associates Economists Ltd. J. Valenti, Manager, Watson & Associates Economists Ltd. and Dr. R. J. Williams 6. 6.8 Draft Special Council Meeting Minutes July 15, 2025 6- 60 - joined the meeting via electronic connection to present the 2025 Ward Boundary Review Re-evaluation Report. Dr. R. J. Williams stated that this review was not a fulsome ward boundary review as it was a re-evaluation of the Review conducted in 2021. Through the aid of a PowerPoint presentation, Dr. R. J. Williams provided an overview of the previous review that was conducted in 2021 and the timeline of events that led to the re-evaluation review. J. Valenti provided an overview of the recommended ‘Option A’ and the three associated changes to the existing ward structure. Dr. R. J. Williams stated that putting the Brock Road corridor into Ward 3 brought population parity for a short period time. Dr. R. J. Williams stated that ‘Option B’ would take the City back to the existing ward structure while only fixing the Cherrywood issue which would then contain the limitations of the existing ward system as it would be a minimal change. Dr. R. J. Williams concluded the presentation by stating the next steps of the process including legislated timelines. Discussion and a question and answer period ensued between Members of Council, staff, Dr. R. J. Williams, and J. Valenti regarding: clarification that ‘Option A’ was the best option to address population imparity;• when the next ward boundary review could take place and the need to conduct the next review prior to the 2034 Municipal Election; • whether the City could look at the number of wards in the City and how this would affect the composition of Regional Councillors; • how ‘Option B’ measured against the principle of effective representation;• what the population of Ward 3 was during the 2022 Municipal Election;• the projected population numbers for Ward 3 used during the 2021 Review being higher than the actual population numbers used for Ward 3 during this Review; • ‘Option A’ fixing the division of the Cherrywood Community issue;• when the Region of Durham would be conducting a Regional Council composition review and the associated impacts of that review on the City’s wards; • three ward options being presented during the public consultation sessions and the rationale for only bringing forward two options for Council approval; • whether the recommended 'Option A' was based on survey responses;• the need to have firm wording in the motion to conduct the next ward boundary review following the 2030 Municipal Election; • concern regarding adding a timeline now instead of waiting until the Policy came forward to Council for approval; and, • when Council would be provided the opportunity to comment on the proposed policy for ward boundaries. • Draft Special Council Meeting Minutes July 15, 2025 7- 61 - Moved By Councillor Cook Seconded By Councillor Nagy That the 2025 Ward Boundary Review Re-evaluation Report, prepared by Watson & Associates Economists Ltd. dated July 15, 2025, provided as Attachment 1 to Report CLK 03-25, be received; 1. That Final Option A, as outlined in the Ward Boundary Review Re-evaluation Report, for the City of Pickering be approved; 2. That the draft By-law included as Attachment 3 to this report be approved and enacted; 3. That staff be directed to present a Ward Boundary Review Policy for Council’s consideration during the 2026-2030 Term of Council; and, 4. That appropriate City of Pickering officials be authorized to take the actions necessary to give effect to this report. 5. Carried later in the Meeting (See Following Motions) Resolution #792/25 Moved By Councillor Brenner Seconded By Councillor Nagy That Item 4 of the main motion be amended to read as follows: That staff be directed to present a Ward Boundary Review Policy for Council’s consideration during the 2026-2030 Term of Council requiring the next Review to take place following the 2030 Municipal Election. Motion Lost Resolution #793/25 Moved By Councillor Nagy Seconded By Councillor Brenner That Item 4 of the main motion be amended to read as follows: That staff be directed to present a Ward Boundary Review Policy for Council’s consideration during the 2026-2030 Term of Council to align with the next Regional Council Composition Review conducted by the Regional Municipality of Durham. Motion Lost The Main Motion was then before Council for Adoption Resolution #794/25 Draft Special Council Meeting Minutes July 15, 2025 8- 62 - Moved By Councillor Cook Seconded By Councillor Nagy That the 2025 Ward Boundary Review Re-evaluation Report, prepared by Watson & Associates Economists Ltd. dated July 15, 2025, provided as Attachment 1 to Report CLK 03-25, be received; 1. That Final Option A, as outlined in the Ward Boundary Review Re-evaluation Report, for the City of Pickering be approved; 2. That the draft By-law included as Attachment 3 to this report be approved and enacted; 3. That staff be directed to present a Ward Boundary Review Policy for Council’s consideration during the 2026-2030 Term of Council; and, 4. That appropriate City of Pickering officials be authorized to take the actions necessary to give effect to this report. 5. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0 Carried on a Recorded Vote (6 to 1) Director, Corporate Services & City Solicitor, Report LEG 06-25 Expropriation of Lands Required for the Construction of a New Fire Station at 1521 Bayly Street, Pickering Brief discussion ensued regarding concerns about expropriating land and ensuring that all alternative options were exhausted prior to commencing the expropriation. Resolution #795/25 Moved By Councillor Pickles Seconded By Councillor Butt 6.1 Draft Special Council Meeting Minutes July 15, 2025 9- 63 - That the total cost of the expropriation as determined by the Expropriations Act (Ontario) and as detailed in the Confidential Memo to Council dated July 15, 2025 be approved; 1. That the Director, Finance & Treasurer be authorized to finance the total acquisition costs asset out in the Director, Corporate Services & City Solicitor’s Confidential Memo dated July 15, 2025 from the Casino Reserve (408037); and, 2. That appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. 3. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0 Carried on a Recorded Vote (6 to 1) Director, Community Services, Report CS 18-25 Consulting Services for Design of New Fire Hall (Replacement of Fire Station #5) RFP2025-7 Brief discussion ensued regarding concern about approving the RFP for Fire Hall #5 and Report LEG 06-25 regarding expropriating the lands for Fire Hall #5 at the same meeting. Resolution #796/25 Moved By Councillor Pickles Seconded By Councillor Butt That Request for Proposal No. RFP2025-7 for Consulting Services for the Design of a new Fire Hall (Replacement of Fire Station #5), as submitted by ZAS Architects in the amount of $590,208 (net HST), be accepted; 1. 6.2 Draft Special Council Meeting Minutes July 15, 2025 10- 64 - That the total gross project cost of $755,970 (HST included) for design and associated costs, and the total net project cost of $680,774 (net HST) be approved; 2. That the Director, Finance & Treasurer be authorized to finance the net project cost of $680,774 as approved in the 2020 and 2025 Capital Budgets and funded from a transfer from a 10 Year Internal Loan and the Casino Reserve; 3. That the Director, Community Services be authorized to execute the OAA_600-2021-A_ V1.2_Contract with the above-mentioned consultant pursuant to Request for Proposal No. RFP2025-7; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report. 5. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0 Carried on a Recorded Vote (6 to 1) Director, Community Services, Report CS 19-25 Licence Agreement for Pro Shop Services at Don Beer Arena Resolution #797/25 Moved By Councillor Pickles Seconded By Councillor Butt That the Mayor and City Clerk be authorized to execute the Don Beer Arena Pro Shop Licence Agreement set out in Attachment 1 to which XPRT Marketing & Promotions will be permitted to operate the Don Beer Arena Pro Shop for a two year term beginning September 1, 2025 and ending April 30, 2027, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 1. 6.3 Draft Special Council Meeting Minutes July 15, 2025 11- 65 - That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 2. Carried Director, Community Services, Report CS 20-25 Consulting Services for the Cultural Strategic Plan, Museum Strategic Plan and Public Art Plan A brief question and answer period ensued with staff regarding whether there was a need to approve Report CS 20-25 at this meeting with L. Gibbs, Director, Community Services advising that it was timely and efficient to approve the three plans at the same time as the consultant would be undertaking the work at the same time. Resolution #798/25 Moved By Councillor Pickles Seconded By Councillor Butt That RFP2025-2 for Consulting Services for the Cultural Strategic Plan, Museum Strategic Plan and Public Art Plan submitted by Patricia Huntsman Culture + Communication in the amount of $164,850.00 (net HST) or $186,280.50 (HST included) be accepted; 1. That the Director, Community Services be authorized to execute the Form of Agreement with the above mentioned consultant pursuant to Request for Proposal No. RFP2025-2; 2. That the Director, Finance & Treasurer be authorized to finance the net project cost of $167,752.00 to be funded from Property Taxes as approved in the 2025 Current Budget; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report. 4. Carried Unanimously on a Recorded Vote Director, Community Services, Report CS 21-25 Council Chambers Renovation Tender No. T2025-5 Discussion and a question and answer period ensued between Members of Council 6.4 6.5 Draft Special Council Meeting Minutes July 15, 2025 12- 66 - and staff regarding: a breakdown of the costs related to the new A/V sound systems and the redundancies of the systems that would be in place; • whether there would be any other functions or events that would take place in the Council Chambers; • concern that Members of Council were not consulted properly on the design option; • concern that only the staff recommended option was presented to Council from the three schematics that were created; • concern regarding the design of the seating area for Members of Council and the Chair; • concern that the Project was not a necessity in comparison to other City projects; • the importance of the Chamber being welcoming for everyone and the need to build a safe barrier free space for all; • the proposed set up of the seating area being consistent with most other municipalities; and, • the importance of the Council Chambers being a significant setting for democracy and the funds allocated for the Project being reasonable. • Resolution #799/25 Moved By Councillor Pickles Seconded By Councillor Butt That the bid submitted by Century Group Inc. in response to Request for Tender No. T2025-5 for the Council Chambers Renovation located in the Pickering Civic Complex, in the amount of $2,874,451.00 (excluding HST) or $3,248,129.63 (HST included) be accepted; 1. That the bid submitted by AVI-SPL Canada Ltd. in response to Request for Quote No. RFSQ2025-4 for the Council Chambers Audio Visual System Replacement, in the amount of $485,041.91 (net HST) or $548,097.35 (HST included) be accepted and assigned as a subcontract to tender T2025-5, under the cash allowance included in that bid price; 2. That the total gross project cost of $3,666,230.00 (HST included), including the amount of the tender, construction contingency, and other associated costs, and the total net project cost of $3,301,554.00 (net HST) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $3,301,554.00 to be funded as follows: Rate Stabilization Reserve: $2,991,685.00• Casino Reserve: $109,869.00• 4. Draft Special Council Meeting Minutes July 15, 2025 13- 67 - CCBF (formerly Federal Gas Tax): $170,000.00• Public Art Reserve: $30,000.00• That the Director, Community Services be authorized to execute the CCDC-2, 2020 Stipulated Price Contract with the above-mentioned contractor pursuant to Request for Tender No. T2025-5; 5. That the update regarding Public Art be received and the Mayor and City Clerk be authorized to execute the Letter of Understanding between Dorsay James and the City of Pickering as set out in Attachment 1, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report. 7. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0 Carried on a Recorded Vote (6 to 1) Director, City Infrastructure, Report INF 08-25 The Esplanade South Asphalt Resurfacing & Municipal Parking Lot Replacement Request for Tender No. T2025-9 Resolution #800/25 Moved By Councillor Pickles Seconded By Councillor Butt That the bid submitted by IPAC Paving Limited in response to Request for Tender No. T2025-9 for The Esplanade South Asphalt Resurfacing & Municipal Parking Lot Replacement, in the amount of $649,280.09 (net HST) 1. 6.6 Draft Special Council Meeting Minutes July 15, 2025 14- 68 - or $720,996.95 (HST included), be accepted; That the total gross project cost of $960,090.00 (HST included), including the tendered amount, engineering design, a contingency, and other associated costs, and the total net project cost of $864,591.00 (net of HST rebate) be approved; 2. That the Director, Finance & Treasurer be authorized to finance the net project cost of $864,591.00 as approved in the 2024 and 2025 Capital Budget as follows: That the sum of $282,376.00 to be funded from the CCBF Reserve Fund for The Esplanade South Resurfacing as approved in the 2025 Capital Budget; a. That the sum of $582,215.00 to be funded from the Rate Stabilization Reserve Fund as approved in the 2024 Capital Budget for Municipal Parking Lot Replacement; and, b. 3. That the appropriate officials of City of Pickering officials be authorized to take the necessary actions as indicated in this report. 4. Carried Director, Corporate Services & City Solicitor, Report IT 02-25 Digital Transformation Implementation - Microsoft Dynamics 365 Customer Relationship Management Solution Request for Proposal No. RFP2025-12 Resolution #801/25 Moved By Councillor Pickles Seconded By Councillor Butt That the proposal submitted by Endeavour Solutions Inc. in response to Request for Proposal No. RFP2025-12 for Digital Transformation Implementation - Microsoft Dynamics 365 Customer Relationship Management solution in the amount of $890,400.00 (net HST) or $988,750.00 (HST included) be accepted; 1. That the total gross project cost of $988,750.00 (HST included) and the total net project cost of $890,400.00 (net of HST rebate) be approved; 2. That the Director, Finance & Treasurer be authorized to finance the total net project cost of $890,400.00 from the previously approved 2023 Capital Budget C.10405.2305 Digital Strategy and Website Refresh; 3. That Council provide authorization to the Director, Corporate Services & City Solicitor to proceed with procurement of required software licenses in 4. 6.7 Draft Special Council Meeting Minutes July 15, 2025 15- 69 - accordance with the Procurement Policy PUR 010 for a cost not to exceed to $312,000 (net of HST) and this cost to be funded from 2023 Capital Budget C. 10405.2305 Digital Strategy and Website Refresh; That the Director, Corporate Services & City Solicitor be authorized to execute the Form of Agreement with Endeavour Solutions Inc. pursuant to Request for Proposal No. RFP2025-12; and, 5. That the appropriate officials of City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. 6. Carried By-laws By-law 8196/25 Being a by-law to change the ward boundaries in the City of Pickering. Resolution #802/25 Moved By Councillor Pickles Seconded By Councillor Cook That By-law Number 8196/25 be approved. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0 Carried on a Recorded Vote (6 to 1) Confirmatory By-law Moved By Councillor Brenner Seconded By Councillor Cook 7. 7.1 8. Draft Special Council Meeting Minutes July 15, 2025 16- 70 - That By-law 8197/25, to confirm the proceedings of the July 15, 2025 Special Council Meeting be approved. Carried Adjournment Moved By Councillor Butt Seconded By Councillor Nagy That the meeting be adjourned. Carried The meeting adjourned at 5:52 p.m. ______________________________ Kevin Ashe, Mayor ______________________________ Susan Cassel, City Clerk 9. Draft Special Council Meeting Minutes July 15, 2025 17- 71 - Draft Special Council Meeting Minutes Electronic Meeting July 30, 2025 - 02:00 PM Chair: Mayor Ashe Present: Mayor K. Ashe Councillor M. Brenner Councillor S. Butt Councillor L. Cook Councillor M. Nagy Councillor D. Pickles Councillor L. Robinson - joined the meeting at 2:17 p.m. Regrets: None Also Present: K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor R. Holborn - Director, Engineering Services S. Cassel - City Clerk C. Rose - Chief Planner N. Surti - Division Head, Development Review & Urban Design J. Yoshida - Deputy Fire Chief R. Perera - Deputy Clerk Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating 1. 1- 72 - electronically, save and except for Councillor Robinson. Disclosure of Interest No disclosures of interest were noted. Delegations There were no delegations. Matters for Consideration Memorandum from the Director, City Development & CBO Re: Enhanced Minister’s Zoning Order Amendment Request Southbridge Care Homes (Orchard Villa Long-Term Care) 1955 Valley Farm Road K. Bentley, Director, City Development & CBO, appeared before Council via electronic connection to speak to the Enhanced Minister's Zoning Order (EMZO) Amendment Request. K. Bentley stated that the Province issued a Minister’s Zoning Order (MZO) as requested by Southbridge Care Homes in June 2023 to permit a multi-phased development at the property known as the Orchard Villa Long-Term Care facility. K. Bentley noted that Pickering City Council had unanimously opposed the MZO request in 2023; however, the Province nonetheless approved it. K. Bentley advised that the Province had posted the new EMZO request on their Environmental Registry of Ontario (ERO) on July 10, 2025, and that the Memorandum provided details of the revisions sought by Southbridge Care Homes to the MZO issued in 2023. K. Bentley advised that staff were seeking direction to provide comments back to the Province. Discussion and a question and answer period ensued between Members of Council and staff regarding: likelihood of area residents being unaware of the EMZO due to the lack of public consultation conducted by the Province; • whether there had been any activity initiated on the 2023 MZO; • the impacts of the Province issuing the 2023 MZO given the high number of Orchard Villa Long-Term Care residents who died during the COVID-19 pandemic and the disrespect shown to grieving families during that time; • the revised EMZO being significantly different from the 2023 MZO;• 2. 3. 4. 4.1 Draft Special Council Meeting Minutes July 30, 2025 2- 73 - the subject area being residential and the negative impacts of the EMZO on the community, community character, and intensification; • the lack of sound planning principles surrounding the EMZO;• concerns regarding the issues at Orchard Villa Long-Term Care facility during the pandemic with no assurances those issues would be addressed prior to the consideration of issuing the new EMZO; • the report completed by the Canadian Armed Forces on the Orchard Villa Long-Term Care facility during the COVID-19 pandemic and the number of issues that were identified in the report; • clarification that the City did not have approval authority or the ability to appeal the EMZO; • whether there were additional requirements that the applicant needed to comply with aside from the Building Code to receive a building permit, given it was a long term care facility; and, • whether there were any other EMZOs issued to other Ontario municipalities and the impacts of EMZOs in relation to the loss of site plan control oversite by the City. • Councillor Pickles assumed the Chair at 2:24 p.m. Mayor Ashe resumed the Chair at 2:30 p.m. Resolution #803/25 Moved By Councillor Brenner Seconded By Councillor Cook That the Minister of Municipal Affairs and Housing be advised that the City of Pickering does not support the proposed amendment to Minister’s Zoning Order, Ontario Regulation 125/23, requested by CVH (No. 6) LP (Southbridge Care Homes) for the lands municipally known as 1955 Valley Farm Road, as the requested amendment would result in significant adverse impacts on the existing community related to compatibility, traffic, municipal infrastructure, and parking, which have not been adequately assessed; 1. That the Minister of Municipal Affairs and Housing be further advised that the City of Pickering requests the revocation of Minister’s Zoning Order, Ontario Regulation 125/23, on the basis that CVH (No. 6) LP (Southbridge Care Homes) has not advanced the building permit application for a proposed 15- storey mixed-use retirement facility, which was initially submitted in June 2023 and placed on hold in May 2024, despite the MZO having been approved in June 2023; and, 2. Draft Special Council Meeting Minutes July 30, 2025 3- 74 - That a copy of this resolution be forwarded to the Honourable Rob Flack, Minister of Municipal Affairs and Housing; The Honourable Peter Bethlenfalvy, Minister of Finance and MPP for Pickering – Uxbridge; The Honourable Natalia Kusendova-Bashta, Minister of Long- Term Care; Leaders of the Opposition Party; and the Leader of the Third Party. 3. Carried Unanimously on a Recorded Vote Confirmatory By-law Moved By Councillor Butt Seconded By Councillor Pickles That By-law 8198/25, to confirm the proceedings of the July 30, 2025 Special Council Meeting be approved. Carried Adjournment Moved By Councillor Robinson Seconded By Councillor Cook That the meeting be adjourned. Carried The meeting adjourned at 2:46 p.m. ______________________________ Kevin Ashe, Mayor ______________________________ Susan Cassel, City Clerk 5. 6. Draft Special Council Meeting Minutes July 30, 2025 4- 75 - Draft Special Council Meeting Minutes Electronic Meeting August 12, 2025 - 03:00 PM Chair: Mayor Ashe Present: Mayor K. Ashe Councillor M. Brenner Councillor S. Butt Councillor L. Cook Councillor M. Nagy Councillor D. Pickles Councillor L. Robinson Regrets: None Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor S. Boyd - Fire Chief J. Eddy - Director, Human Resources K. Heathcote - Director, City Infrastructure L. Gibbs - Director, Community Services R. Holborn - Director, Engineering Services F. Jadoon - Director, Economic Development & Strategic Projects S. Karwowski - Director, Finance & Treasurer S. Cassel - City Clerk J. Halsall - Division Head, Finance P. Helgesen - Division Head, Water Resources & Development Services V. Plouffe - Division Head, Facilities Management & Construction D. Quaife - Division Head, Information Technology 1- 76 - A. Mostert - Manager, Landscape & Parks Development R. Kumar - Senior Financial Analyst – Development Charges & Capital Management H. Thakor - Senior Officer Economic Development & Strategic Projects R. Perera - Deputy Clerk Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating electronically. Disclosure of Interest Councillor Pickles - Director, Corporate Services & City Solicitor, Confidential Report LEG 05-25 A conflict of interest was declared under the Municipal Conflict of Interest Act with respect to Item 3.1, Confidential Report LEG 05-25 from the Director, Corporate Services & City Solicitor, regarding the potential acquisition of Frenchman’s Bay, on the basis of the possible involvement of an organization that he was affiliated with. Councillor Pickles did not take part in the discussion or vote on this matter and left the virtual meeting room during the in-camera portion of the Meeting. Councillor Robinson - Corr. 36-25 A conflict of interest was declared under the Municipal Conflict of Interest Act with respect to Item 6.1, Corr. 36-25, Integrity Commissioner’s Recommendation Report Regarding Multiple Complaints against Councillor Robinson, August 5, 2025. Councillor Robinson stated that in accordance with Section 5 of the Municipal Conflict of Interest Act, she reserved her right to take part in the discussion of the matter, however, would not take part in the vote. In Camera Matters Resolution #804/25 Moved By Councillor Cook Seconded By Councillor Robinson That Council move into closed session in accordance with the Municipal Act and the Procedure By-law to receive advice subject to solicitor-client privilege, and to consider matters pertaining to a proposed or pending acquisition or disposition of land by the municipality; a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality, which, if disclosed, could 1. 2. 2.1 2.2 3. Draft Special Council Meeting Minutes August 12, 2025 2- 77 - reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. The matters being discussed in closed session pertain to the potential acquisition of Frenchman's Bay, a presentation from Elexicon, Elexicon Corporation – Corporate Matters, and an economic development update regarding Ontario Power Generation. Carried Mayor Ashe reminded Members of their confidentiality obligations under the Procedure By- law and the Council Code of Conduct. Council took a brief pause to allow the livestream of the Meeting to be severed. Director, Corporate Services & City Solicitor, Confidential Report LEG 05-25 Re: Potential Acquisition of Frenchman's Bay Councillor Pickles declared a conflict on this item. ( A conflict of interest was declared under the Municipal Conflict of Interest Act with respect to Item 3.1, Confidential Report LEG 05-25 from the Director, Corporate Services & City Solicitor, regarding the potential acquisition of Frenchman’s Bay, on the basis of the possible involvement of an organization that he was affiliated with. Councillor Pickles did not take part in the discussion or vote on this matter and left the virtual meeting room during the in-camera portion of the Meeting. ) This portion of the meeting was closed to the public. Refer to the In Camera meeting minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Presentation from Amanda Klein, President and CEO, Cynthia Chan, Chief Financial Officer, Stephen Vetsis, VP of Regulatory Affairs and Stakeholder Relations, and Jodi MacLean, Manager of Communications and Public Affairs, Elexicon 3.1 3.2 Draft Special Council Meeting Minutes August 12, 2025 3- 78 - This portion of the meeting was closed to the public. Refer to the In Camera meeting minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Confidential Memorandum from the Director, Corporate Services & City Solicitor Re: Elexicon Corporation – Corporate Matters This portion of the meeting was closed to the public. Refer to the In Camera meeting minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Confidential Memorandum from the Director, Economic Development & Strategic Projects Re: Economic Development Update regarding Ontario Power Generation This portion of the meeting was closed to the public. Refer to the In Camera meeting minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Resolution #805/25 Moved By Councillor Robinson Seconded By Councillor Nagy That Council rise and resume into the open session of the Special Meeting of Council. Carried It was the consensus of Council to take a short recess. Council recessed at 5:25 p.m. and reconvened at 5:53 p.m. in open session. Council took a brief pause to allow the livestream of the Meeting to be resumed. Confidential Special Council - Public Report Mayor Ashe stated that during the closed portion of the meeting, Council considered 3.3 3.4 4. Draft Special Council Meeting Minutes August 12, 2025 4- 79 - matters pertaining to the potential acquisition of Frenchman's Bay, a presentation from Elexicon, Elexicon Corporation – Corporate Matters, and an economic development update regarding Ontario Power Generation. These matters were discussed in closed session to receive advice subject to solicitor-client privilege, and to consider matters pertaining to a proposed or pending acquisition or disposition of land by the municipality; a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. Director, Corporate Services & City Solicitor, Confidential Report LEG 05-25 Re: Potential Acquisition of Frenchman's Bay Having previously declared a conflict of interest, Councillor Pickles did not vote on the following item. Resolution #806/25 Moved By Councillor Brenner Seconded By Councillor Cook That the confidential direction provided to staff through Report LEG 05-25, be approved. Carried Confidential Memorandum from the Director, Corporate Services & City Solicitor Re: Elexicon Corporation – Corporate Matters Resolution #807/25 Moved By Councillor Robinson Seconded By Councillor Cook That the confidential direction provided to staff through the confidential memorandum from the Director, Corporate Services & City Solicitor, be approved. Carried 4.1 4.2 Draft Special Council Meeting Minutes August 12, 2025 5- 80 - Confidential Memorandum from the Director, Economic Development & Strategic Projects Re: Economic Development Update regarding Ontario Power Generation Resolution #808/25 Moved By Councillor Butt Seconded By Councillor Cook That the confidential direction provided to staff through the confidential memorandum from the Director, Economic Development & Strategic Projects, be approved. Carried Delegations There were no delegations. Correspondence Corr. 36-25 Jeff Abrams, Co-Principal and Janice Atwood-Petkovski, Co-Principal, Principles Integrity, Integrity Commissioner for the City of Pickering Re: Integrity Commissioner’s Recommendation Report Regarding Mulitple Complaints Against Councillor Robinson - August 5, 2025 Councillor Robinson declared a conflict on this item. ( A conflict of interest was declared under the Municipal Conflict of Interest Act with respect to Item 6.1, Corr. 36-25, Integrity Commissioner’s Recommendation Report Regarding Multiple Complaints against Councillor Robinson, August 5, 2025. Councillor Robinson stated that in accordance with Section 5 of the Municipal Conflict of Interest Act, she reserved her right to take part in the discussion of the matter, however, would not take part in the vote. ) J. Abrams, Co-Principal and J. Atwood-Petkovski, Co-Principal, Principles Integrity, appeared before Council via electronic connection to provide opening remarks on the Recommendation Report Regarding Multiple Complaints Against Councillor Robinson, August 5, 2025. J. Abrams stated that this was the sixth report regarding Councillor Robinson and that they were confident in their findings, included in the Report. J. Atwood-Petkovski provided a high-level overview of the complaints as 4.3 5. 6. 6.1 Draft Special Council Meeting Minutes August 12, 2025 6- 81 - outlined in the report. J. Abrams stated that the recommended expedited approach would not affect procedural fairness as Councillor Robinson would still be able to comment on the Preliminary Findings Report. J. Abrams reminded Council that this was a disciplinary matter and they should base their decision on how the recommendation fitted against the findings of the Report. Discussion and a question and answer period ensued between Members of Council, J. Abrams, and J. Atwood-Petkovski regarding: whether the investigation had reviewed the nature of the complaints to determine whether they were vexatious; • whether a discussion of the complaints was held outside of the formal complaint/investigation process; • whether the Integrity Commissioner had consulted anyone on the new expedited complaint process and whether a similar process had been recommended to other municipalities; • whether the Integrity Commissioner had consulted the Durham Regional Police Services on the complaints; • the legislative obligations of the CAO to ensure the well-being of all employees and a duty to address issues any time a staff member felt they were harassed; • multiple staff members being subjected to false allegations by Councillor Robinson; • whether any new information had come to light since the publication of the recommendation report that may affect the recommended sanctions; • the need to engage staff respectfully, even if there are differences of opinions;• harassing behaviour not being tolerated in any other corporate workplace setting; and, • the publications noted in the recommendation report and how they intentionally impugned the reputation of the City of Pickering, its staff and Council. • Resolution #809/25 Moved By Councillor Brenner Seconded By Councillor Cook That the Report of the Integrity Commissioner, dated August 5, 2025, as contained in Corr. 36-25, pertaining to Councillor Robinson be received; 1. That in accordance with the Integrity Commissioner’s Report recommendations, the salary remuneration paid to Councillor Robinson be suspended for a period of 90 days starting on September 22, 2025 and ending on December 20, 2025; 2. Draft Special Council Meeting Minutes August 12, 2025 7- 82 - That the following process be followed in the event the CAO forms the opinion that disparaging remarks have been made by Councillor Lisa Robinson toward staff in meetings of Council or one of its committees, or on Youtube, which warrant intervention by the Integrity Commissioner: An allegation of breach is brought to the attention of the Integrity Commissioner by the CAO that Councillor Robinson, in either a meeting of Council or one of its committees, or in a posting on YouTube, has made comments about staff that fall into one or more of the following categories: is overtly harassing;i. is unjustifiably critical or disrespectful to identifiable staff members;ii. impugns staff’s credibility, impartiality, or integrity;iii. a. If the Integrity Commissioner forms a prima facie (‘on its face’) opinion that the allegation would, if the facts prove to be true, form a breach of the Code of Conduct, the Integrity Commissioner will compile a Preliminary Findings Report (PFR) and share the PFR with Councillor Robinson, with the requirement that the Councillor respond within 14 days with a submission in respect of the findings made in the PFR, whether they constitute a breach of the Code of Conduct, and any comments she may have on a) a potential remedy to the breach, and/or b) the imposition of a monetary sanction; and, b. The Integrity Commissioner will consider the submissions, if any, of the Councillor and submit a Recommendation Report (containing the text of the PFR and any revisions, along with the Integrity Commissioner’s recommendations and concluding remarks) to the next available meeting of Council if the conclusion remains that the Code of Conduct has been breached and a sanction is warranted. c. 3. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 0 0 1 0 Draft Special Council Meeting Minutes August 12, 2025 8- 83 - Carried on a Recorded Vote (6 to 0) Matters for Consideration Request for Council Endorsement Federation of Canadian Municipalities (FCM) Committees Councillor Nagy Pursuant to Section 11.04 of the Procedure By-law, at 6:50 p.m., the Chair, after previous attempts to call the Member to order, ruled that Councillor Robinson would not be recognized for the balance of the Meeting and would not be permitted to speak or vote for the remainder of the Meeting. A brief discussion ensued regarding Councillor Nagy's experience to date on the Federation of Canadian Municipalities (FCM) and other committees. Resolution #810/25 Moved By Councillor Brenner Seconded By Councillor Cook WHEREAS the Federation of Canadian Municipalities (FCM) represents the interests of member municipalities on policy and program matters that fall within federal jurisdiction; And Whereas, FCM’s Board of Directors is comprised of elected municipal officials from all regions and sizes of communities to form a broad base of support and provide FCM with the united voice required to carry the municipal message to the federal government; Now therefore be it resolved that the Council of The Corporation of the City of Pickering: Endorses Councillor Mara Nagy to serve as a committee member on committees of FCM’s Board of Directors, for the period starting in June 2025 and ending at the end of the current Council Term on November 14, 2026; 1. That the City assumes all costs associated with Councillor Nagy attending FCM’s committee meetings or other relevant FCM Board-related meetings, and such costs shall be covered in accordance with Policy ADM 190, Council Compensation Policy; and, 2. That a copy of this resolution be forwarded to FCM. 3. Carried 7. 7.1 Draft Special Council Meeting Minutes August 12, 2025 9- 84 - Director, Economic Development & Strategic Projects, Report ECD 06-25 Amendment to ROFR Agreements (Employment Land – 2019 Parcel 3) With Unity Hub Industrial Park Ltd., Amalgamation of Shirva Investment and Development Corporation and 10466921 Canada Inc. A brief question and answer period ensued between Members of Council and F. Jadoon, Director, Economic Development & Strategic Projects regarding: clarification regarding the amalgamation process of Shirva Investment and Development Corporation and 10466921 Canada Inc; • the timelines for the amalgamation of the two properties; and,• the types of buildings that would be constructed on the subject lands.• Resolution #811/25 Moved By Councillor Butt Seconded By Councillor Pickles That Report ECD 06-25 from the Director, Economic Development & Strategic Projects regarding the proposed amendment to the Right of First Refusal (ROFR) Agreements entered into pursuant to the Agreements of Purchase and Sale for: 5.28 acres sold to Shirva Investment and Developments Corporation (PIN 26402-0159); a. 1.12 acres sold to 10466921 Canada Inc. (PIN 26402-0158), both of which are now amalgamated as Unity Hub Industrial Park Ltd., be received; b. 1. That Staff be authorized to replace the existing ROFR Agreements with the new ROFR Agreement attached to this report, provided that Unity Hub Industrial Park Ltd., executes and registers on title an Amending Agreement with His Majesty the King in Right of Ontario as represented by the Minister of Infrastructure substantially in the form attached to this report; 2. That the Mayor and City Clerk be authorized to execute the attached new ROFR Agreement (Attachment 2) with Unity Hub Industrial Park Ltd. with an additional 2.5 years to commence construction of new buildings on the said lands; and, 3. That appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. 4. Carried 7.2 Draft Special Council Meeting Minutes August 12, 2025 10- 85 - Director, Engineering Services, Report ENG 16-25 Detailed Design for Shoreline Improvements – West Shore Boulevard to Marksbury Road A brief question and answer period ensued between Members of Council and staff regarding: the importance of the Project and the trail providing connectivity in the waterfront trail system; and, • the timelines for completion of the project and when construction was expected to begin. • Resolution #812/25 Moved By Councillor Brenner Seconded By Councillor Cook That Council approve retaining the services of the Toronto and Region Conservation Authority to prepare the detailed design for the Shoreline Improvements from West Shore Boulevard to Marksbury Road, as an Exception in accordance with Purchasing Policy 010, Appendix 1, item 8; 1. That the proposal submitted by Toronto and Region Conservation Authority to prepare the detailed design for the Shoreline Improvements from West Shore Boulevard to Marksbury Road, in the amount of $150,096.00 (net HST) or $166,675.00 (HST included be accepted; 2. That Council authorize staff to execute a letter of agreement with the Toronto and Region Conservation Authority to prepare the detailed design for the Shoreline Improvements from West Shore Boulevard to Marksbury Road, on such terms as are satisfactory to the Director, Engineering Services and the Director, Finance & Treasurer; 3. That the total gross project cost of $183,343.00 (HST included), including the fee amount and other associated costs, and the total net project cost of $165,106.00 (net HST) be approved; 4. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $165,106.00 as follows: The sum of $82,553.00 available budget in capital project C10572.2404 as approved in the 2025 Parks Capital Budget to be funded by a transfer of funds from Development Charges City Share Reserve Fund; a. The sum of $82,553.00 available budget in capital project C10572.2404 as approved in the 2025 Parks Capital Budget to be funded by a transfer of funds from the Development Charges Parks & Recreation Reserve b. 5. 7.3 Draft Special Council Meeting Minutes August 12, 2025 11- 86 - Fund; and, That the appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. 6. Carried Unanimously on a Recorded Vote Director, Finance & Treasurer, Report FIN 12-25 Amendment to DC By-law 8190/25 - Demolition Credit Proof of Payment A brief question and answer period ensued between Members of Council and staff regarding: whether there was any financial impact on the City; and,• the end date for the waiver of proof of prior Development Charges payment for demolition credits. • Resolution #813/25 Moved By Councillor Butt Seconded By Councillor Pickles That Report FIN 12-25 regarding Amendment to Development Charges By- law 8190/25 - Demolition Credit Proof of Payment Requirement be received; 1. That Council approve an amendment to the Development Charges By-law 8190/25 to waive the requirement for proof of prior DC payment in the calculation of demolition credits, for demolitions occurring between July 1, 2025 and December 31, 2026; 2. That Council enact the Amending Development Charges By-law as set out in Attachment 1 of this report; and, 3. That the appropriate City officials be authorized to take the actions necessary to implement these recommendations. 4. Carried Director, City Infrastructure, Report INF 09-25 Supply & Delivery of Various Trucks with Attachments Request for Quotation No. Q2025-7 Resolution #814/25 7.4 7.5 Draft Special Council Meeting Minutes August 12, 2025 12- 87 - Moved By Councillor Pickles Seconded By Councillor Butt That Quotation submitted by John Bear Buick GMC Limited, in response to Request for Quotation No. Q2025-7 for the Supply & Delivery of Various Trucks with Attachments in the amount of $319,864.00 (net HST) or $355,195.00 (HST included) be accepted; 1. That the total gross project cost of $355,195.00 (HST included), and that the total net project cost of $319,864.00 (net of HST rebate) be approved; 2. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $319,864.00 as provided for in the 2025 Capital Budget as follows: The sum of $319,864.00 to be funded from the Vehicle Replacement Reserve Fund; and, a. 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 4. Carried Director, City Infrastructure, Report INF 10-25 Supply & Delivery of Two Wide Area Mowers Quotation No. RFQQ2025-10 Resolution #815/25 Moved By Councillor Pickles Seconded By Councillor Butt That the quotation submitted by Turf Care Products in response to Request for Quotation No. RFQQ2025-10 the amount of $542,483.00 (net HST) or $602,403.00 (HST included) be accepted; 1. That the total gross project cost including estimated tariffs of $602,403.00 (HST included), and that the total net project cost of $542,483.00 (net HST) be approved; 2. That the Director, Finance & Treasurer be authorized to finance the total net project of $542,483.00 as follows: That the sum of $225,000.00 as approved in the 2025 Capital Budget be increased to $271,241.50 and be funded from the Equipment Reserve Fund for the Wide Area Mower replacement; a. That the sum of $225,000.00 as approved in the 2025 Capital budget be increased to $271,241.50 and be funded from Development Charges – Parks and Recreation Reserve for the new Wide Area Mower; and, b. 3. That the appropriate City of Pickering officials be authorized to take the 4. 7.6 Draft Special Council Meeting Minutes August 12, 2025 13- 88 - necessary actions to give effect hereto. Carried By-laws By-law 8199/25 Being a By-law to amend By-law 8190/25, Development Charges By-law. Resolution #816/25 Moved By Councillor Butt Seconded By Councillor Cook That By-law Number 8199/25 be approved. Carried Confirmatory By-law Moved By Councillor Cook Seconded By Councillor Nagy That By-law 8200/25, to confirm the proceedings of the August 12, 2025 Council Meeting be approved. Carried Adjournment Moved By Councillor Brenner Seconded By Councillor Pickles That the meeting be adjourned. Carried The meeting adjourned at 7:01 p.m. ______________________________ Kevin Ashe, Mayor 8. 8.1 9. 10. Draft Special Council Meeting Minutes August 12, 2025 14- 89 - ______________________________ Susan Cassel, City Clerk Draft Special Council Meeting Minutes August 12, 2025 15- 90 - Draft Executive Committee Meeting Minutes Electronic Meeting September 02, 2025 - 02:00 PM Chair: Mayor Ashe Present: Mayor K. Ashe Councillor M. Brenner Councillor S. Butt Councillor L. Cook Councillor M. Nagy Councillor D. Pickles Councillor L. Robinson Regrets: None Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO J. Eddy - Director, Human Resources L. Gibbs - Director, Community Services K. Heathcote - Director, City Infrastructure R. Holborn - Director, Engineering Services S. Karwowski - Director, Finance & Treasurer S. Cassel - City Clerk J. Halsall - Division Head, Finance V. Plouffe - Division Head, Facilities Management & Construction N. Robinson - Deputy Fire Chief C. Rose - Chief Planner I. Marouchko - Manager, Water Resources S. Marsh - Manager, Accounting Services C. Whitaker - Manager, Sustainability & Strategic Environmental Initiatives J. Currie - (Acting) Deputy Clerk 1- 91 - Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating electronically. Disclosure of Interest No disclosures of interest were noted. Delegations There were no delegations. Matters for Consideration Director, City Development & CBO, Report SUS 05-25 2024 Measuring Sustainability Report K. Bentley, Director, City Development & CBO, provided a brief introduction to the 2024 Measuring Sustainability Report, noting that Measuring Sustainability reports had been provided in 2010, 2012, and 2017, and that this Report was developed by staff in consultation with regional partners. E. Jackson, Managing Director and P. Hawkins, Senior Climate Change Project Officer, ICLEI Canada appeared before the Committee via electronic connection and were available to answer questions as it related to their work on the 2024 Measuring Sustainability Report. A question and answer period ensued between Members of the Committee, staff, E. Jackson and P. Hawkins regarding: whether Carbon Dioxide uptake estimates could be presented in future reports showing absorption trends using common rates; • whether the City of Pickering had previous partnerships with ICLEI Canada;• how the recommended initiatives contribute to the improvement of air quality and how the impacts of electricity generation, mining and battery production and disposal would be addressed; • clarification that the role of ICLEI Canada's contributions to the 2024 Measuring Sustainability Report did not include providing data and that the data compiled in the report was from several sources such as the Ontario Ministry of the Environment; • 1. 2. 3. 4. 4.1 Draft Executive Committee Meeting Minutes September 02, 2025 2- 92 - providing a report of an itemized cost sheet for each action within the 2024 Measuring Sustainability Report, and including the expected changes in air quality as a result of the initiatives; • clarification of when, where and by whom ICLEI Canada was founded;• whether there was a list of typical recommendations to reach net zero for a City of Pickering's size; • whether the 250 residents who completed the survey were sufficient to represent the views of all of Pickering; and, • the extensive list of data sources provided within the appendix attached to the Report. • Moved By Councillor Brenner Seconded By Councillor Butt That Report SUS 05-25 regarding the 2024 Measuring Sustainability Report be received for information. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0 Carried on a Recorded Vote (6 to 1) Director, Corporate Services & City Solicitor, Report CLK 04-25 2026 Committee and Council Meeting Schedule A brief discussion and question and answer period ensued between Members of the Committee and staff regarding: whether Executive Committee Meetings could be held in the evening and • 4.2 Draft Executive Committee Meeting Minutes September 02, 2025 3- 93 - whether this would be a more accessible time for Pickering residents to attend; that items on the Executive Committee meeting agendas were included on Council meeting agendas, providing a second opportunity at an evening meeting, for the public to delegate on an item; and, • when the 2026 Election Candidate nomination period would begin.• Moved By Councillor Nagy Seconded By Councillor Cook That Report CLK 04-25 regarding the 2026 Committee and Council Meeting Schedule be received; 1. That the 2026 Committee and Council Meeting Schedule included as Attachment 1 to this report be approved; and, 2. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 3. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0 Carried on a Recorded Vote (6 to 1) Director, Community Services, Report CS 22-25 Dorsay Community & Heritage Centre Public Art Commission of Public Art A brief question and answer period ensued between Members of the Committee and staff regarding: 4.3 Draft Executive Committee Meeting Minutes September 02, 2025 4- 94 - details of the public art selection process;• whether an itemized list of costs could be provided and if the proposed cost was a realistic estimate; • whether any excess funds would be returned to the Public Art Reserve Fund and whether Council could be provided with a Reserve Fund balance update; • whether the funding of public art was being prioritized over other public and social issues; and, • that public art was a commitment to the community and that positive feedback had been received from the public. • Pursuant to Section 11.04 of the Procedure By-law, at 2:59 p.m., the Chair, after previous attempts to call the Member to order, ruled that Councillor Robinson would not be recognized for the balance of the Meeting and would not be permitted to speak or vote for the remainder of the Meeting. Moved By Councillor Butt Seconded By Councillor Nagy That Council endorse that the commission of public art at the main entrance of Dorsay Community & Heritage Centre be awarded to Hooman Mehdizadehjafari; 1. That Council authorize the Director, Finance & Treasurer to finance the net project cost of $112,566.43 to be funded by a transfer from the Public Art Reserve as approved in the 2025 Current Budget; 2. That the Mayor and the City Clerk be authorized to execute the Letter of Understanding between Hooman Mehdizadehjafari and the City of Pickering, set out in Attachment 1, subject to minor revisions acceptable to the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 4. Carried Unanimously on a Recorded Vote Director, Community Services, Report CS 23-25 Community Association Licence Agreements Amberlea Tennis Club Councillor Brenner noted that Council's decision regarding the Amberlea Tennis 4.4 Draft Executive Committee Meeting Minutes September 02, 2025 5- 95 - Club Licencing Agreement should be informed by the completion of a noise attenuation study, specifically as it pertains to the use of the courts by the Pickering Pickleball Club. That the Mayor and City Clerk be authorized to execute the Licence Agreement with Amberlea Tennis Club submitted as Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 1. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 2. Note: The disposition of this matter was determined through the following referral motion. Moved By Councillor Brenner Seconded By Councillor Butt That Report CS 23-25 be referred to the September 29, 2025 Council meeting for direction. Carried Director, Community Services, Report CS 24-25 Community Association Licence Agreement Pickering Pickleball Club A question and answer period ensued between Members of the Committee and staff regarding: how the general publics use of the new courts would be facilitated;• whether there would be follow up consultation with the general public as well as the Pickering Pickleball Club to ensure the scheduled time allotted is functioning effectively; • whether a booking or permitting system had been considered for the open court times and if a set of etiquette rules would be posted or provided to the public; and, • whether a solar lighting system could be considered to allow for the option to extend the hours of operation of the courts in the future. • 4.5 Draft Executive Committee Meeting Minutes September 02, 2025 6- 96 - Moved By Councillor Brenner Seconded By Councillor Cook That the Mayor and City Clerk be authorized to execute the Licence Agreement with Pickering Pickleball Club submitted as Attachment 1 of this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 1. That the appropriate officials of the City of Pickering be authorized to take the necessary action as indicated in this report. 2. Carried Director, Engineering Services, Report ENG 17-25 Frenchman’s Bay Watersheds Stormwater Management Master Plan Update Request for Proposal No. RFP2025-11 Moved By Councillor Brenner Seconded By Councillor Cook That the proposal submitted by Aquafor Beech Limited, in response to Request for Proposal No. RFP2025-11 for the Frenchman’s Bay Watersheds Stormwater Management Master Plan Update, in the amount of $481,782.72 (net HST) or $534,998.50 (HST included) be accepted; 1. That the total gross project cost of $616,748.00 (HST included), including the fee amount and other associated costs, and the total net project cost of $555,401.00 (net HST) be approved; 2. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $555,401.00 as follows: The sum of $499,861.00 to be funded by a transfer from the from Development Charges – Stormwater Management Reserve Fund as approved in the 2025 Current Budget; a. The sum of $55,540.00 to be funded from Property Taxes;b. 3. That the Director, Engineering Services be authorized to enter into and execute the Form of Agreement with Aquafor Beech Limited pursuant to Request for Proposal No. RFP2025-11; and, 4. That the appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. 5. Carried 4.6 Draft Executive Committee Meeting Minutes September 02, 2025 7- 97 - Director, Finance & Treasurer, Report FIN 13-25 Investment Portfolio Activity for the Year Ended December 31, 2024 Ontario Regulation 438/97 under the Municipal Act, 2001 Moved By Councillor Butt Seconded By Councillor Cook That Report FIN 13-25 regarding Investment Portfolio Activity for the Year Ended December 31, 2024 be received for information. Carried Director, Finance & Treasurer, Report FIN 14-25 2024 Building Permit Stabilization Reserve Fund Moved By Councillor Brenner Seconded By Councillor Butt That Report FIN 14-25 regarding the 2024 Building Permit Stabilization Reserve Fund be received for information. Carried Fire Chief, Report FIR 05-25 Supply and Delivery of a Fire Truck - Pumper Rescue Replacement Quotation No. RFP2025-9 Moved By Councillor Pickles Seconded By Councillor Cook That Quotation No. RFP2025-9 submitted by Dependable Truck & Tank Limited for the supply and delivery of one Fire Pumper Rescue Apparatus in the amount of $1,721,775.00 plus HST be accepted; 1. That the total gross project cost of $2,312,856.00 (HST included) and the total net project cost of $2,082,798.00 (net of HST rebate) be approved; 2. That the Director, Finance & Treasurer be authorized to finance the total net project cost in the amount of $2,082,798.00 to be funded from the Rate Stabilization Reserve; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 4. 4.7 4.8 4.9 Draft Executive Committee Meeting Minutes September 02, 2025 8- 98 - Carried Director, City Development & CBO, Report PLN 17-25 Proposed Indigenous Engagement Guide for Durham Region Area Municipalities A brief discussion and question and answer period ensued between Members of Committee and staff regarding the involvement of Indigenous Communities in the discussions of the proposed guide and that the upset limit of $25,000 would be a one-time contribution. Moved By Councillor Brenner Seconded By Councillor Cook That Council authorize City staff to participate in the creation of an Indigenous Engagement Guide for Durham Region area municipalities; 1. That Council agree to financially support the creation of an Indigenous Engagement Guide for Durham Region area municipalities: Based on a funding formula of: Whitby: 31%;i. Ajax, Clarington, Oshawa, and Pickering: 15% each;ii. Brock, Scugog, Uxbridge: 3% each;iii. a. To an upset limit of $25,000 for Pickering’s portion of the costs;b. 2. That Council authorize the Mayor and City Clerk to execute a cost sharing agreement among the City of Pickering, and the other area municipalities, a draft of which is included in Attachment 1, subject to any necessary, agreed to, minor refinements; and, 3. That the appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. 4. Carried Unanimously on a Recorded Vote Member Updates on Committees There were no updates from Members on Committees. Other Business 4.10 5. 6. Draft Executive Committee Meeting Minutes September 02, 2025 9- 99 - Councillor Nagy gave Notice of a Motion regarding a cooling by-law.• Councillor Nagy gave Notice of a Motion regarding a parking leniency by-law.• Councillor Nagy gave Notice of a Motion regarding an elect respect motion.• Councillor Nagy gave Notice of a Motion regarding the National Council of Canadian Muslims • Adjournment Moved By Councillor Butt Seconded By Councillor Cook That the meeting be adjourned. Carried The meeting adjourned at 3:18 p.m. 7. Draft Executive Committee Meeting Minutes September 02, 2025 10- 100 - Draft Special Council Meeting Minutes Electronic Meeting September 02, 2025 - Immediately Following the Executive Committee Meeting Chair: Mayor Ashe Present: Mayor K. Ashe Councillor M. Brenner Councillor S. Butt Councillor L. Cook Councillor M. Nagy Councillor D. Pickles Councillor L. Robinson Regrets: None Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO N. Surti - Division Head, Development Review & Urban Design S. Cassel - City Clerk C. Rose - Chief Planner K. Yelk - Planner II J. Currie – (Acting) Deputy Clerk Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating electronically. 1. 1- 101 - Disclosure of Interest No disclosures of interest were noted. In Camera Matters Resolution #817/25 Moved By Councillor Robinson Seconded By Councillor Pickles That Council move into closed session in accordance with the Municipal Act and the Procedure By-law to receive advice subject to solicitor-client privilege, and to consider matters pertaining to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board. The matters being discussed in closed session pertain to two Ontario Land Tribunal (OLT) appeals for an Official Plan and Zoning By-law Amendment for 705 Kingston Road and for an appeal of a minor variance matter for 1315 Broadview Street. Carried A Confidential Memorandum from the Director, City Development & CBO and the Director, Corporate Services & City Solicitor Re: Appeal by 705 Kingston Road Ltd. for Failure to Make a Decision on applications for Official Plan Amendment and Zoning By-law Amendment Property Address: 705 Kingston Road City File Numbers: OPA 24-003/P and A 05/24 OLT Lead Case Numbers: OLT-25-000595 This portion of the meeting was closed to the public. Refer to the In Camera meeting minutes for further information. [City Clerk has custody and control of the In Camera minutes.] A Confidential Memorandum from the Director, City Development & CBO and the Director, Corporate Services & City Solicitor Re: Council Direction Regarding Appeal of Committee of Adjustment Decision City File: MV 41/25 by S. Vaz Applicant: Stuart Vaz Property Address: 1315 Broadview Street OLT File: OLT-25-000572 This portion of the meeting was closed to the public. Refer to the In Camera 2. 3. 3.1 3.2 Draft Special Council Meeting Minutes September 02, 2025 2- 102 - meeting minutes for further information. [City Clerk has custody an dcontrol of the In Camera minutes.] Resolution #818/25 Moved By Councillor Nagy Seconded By Councillor Cook That Council rise and resume into the open session of the Special Meeting of Council. Carried Council took a brief pause to allow the livestream of the Meeting to be resumed. Confidential Special Council - Public Report Mayor Ashe stated that during the closed portion of the meeting, Council considered matters pertaining to two Ontario Land Tribunal (OLT) appeals for an Official Plan and Zoning By-law Amendment for 705 Kingston Road and for an appeal of a minor variance matter for 1315 Broadview Street. These matters were discussed in closed session to receive advice subject to solicitor-client privilege, and to consider matters pertaining to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality. A Confidential Memorandum from the Director, City Development & CBO and the Director, Corporate Services & City Solicitor Re: Appeal by 705 Kingston Road Ltd. for Failure to Make a Decision on applications for Official Plan Amendment and Zoning By-law Amendment Property Address: 705 Kingston Road City File Numbers: OPA 24-003/P and A 05/24 OLT Lead Case Numbers: OLT-25-000595 Resolution #819/25 Moved By Councillor Pickles Seconded By Councillor Robinson That Council authorize City staff to retain outside legal counsel and outside experts in the fields of planning, transportation, urban design and other specialties, as may be required, to present and defend Council’s position on OPA 24-003/P and A 05/24 at the OLT; and, 1. That Council authorize City staff and its outside legal counsel to negotiate with 705 Kingston Road Ltd. to address planning matters related to, but not limited to, building heights, affordable housing, parking, pedestrian and street 2. 4. 4.1 Draft Special Council Meeting Minutes September 02, 2025 3- 103 - network, parkland, and commercial/retail space, and report back with a revised concept plan for Council’s consideration. Carried A Confidential Memorandum from the Director, City Development & CBO and the Director, Corporate Services & City Solicitor Re: Council Direction Regarding Appeal of Committee of Adjustment Decision City File: MV 41/25 by S. Vaz Applicant: Stuart Vaz Property Address: 1315 Broadview Street OLT File: OLT-25-000572 Resolution #820/25 Moved By Councillor Cook Seconded By Councillor Nagy That, regarding Minor Variance Application MV 41/25 by S. Vaz, the City takes no further action with respect to the appeal of the decision of the Committee of Adjustment to the Ontario Land Tribunal submitted by S. Vaz. Carried Confirmatory By-law Moved By Councillor Robinson Seconded By Councillor Cook That By-law 8201/25, to confirm the proceedings of the September 2, 2025 Special Council Meeting be approved. Carried Adjournment Moved By Councillor Robinson Seconded By Councillor Pickles That the meeting be adjourned. Carried The meeting adjourned at 4:07 p.m. 4.2 5. 6. Draft Special Council Meeting Minutes September 02, 2025 4- 104 - ______________________________ Kevin Ashe, Mayor ______________________________ Susan Cassel, City Clerk Draft Special Council Meeting Minutes September 02, 2025 5- 105 - Draft Special Council Meeting Minutes Electronic Meeting September 09, 2025 - 02:30 PM Chair: Mayor Ashe Present: Mayor K. Ashe Councillor M. Brenner Councillor S. Butt Councillor L. Cook Councillor M. Nagy – joined the meeting at 2:32 p.m. Councillor L. Robinson Regrets: Councillor D. Pickles Also Present: M. Carpino - Chief Administrative Officer S. Karwowski - Director, Finance & Treasurer S. Cassel - City Clerk J. Currie - (Acting) Deputy Clerk Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating electronically, save and except Councillor Nagy and Councillor Pickles. Disclosure of Interest No disclosures of interest were noted. In Camera Matters Resolution #821/25 1. 2. 3. 1- 106 - Moved By Councillor Robinson Seconded By Councillor Brenner That Council move into closed session in accordance with the Municipal Act and the Procedure By-law to receive advice subject to solicitor-client privilege, to consider matters pertaining to a proposed or pending acquisition or disposition of land by the municipality or local board, and to a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. The matters being discussed in closed session pertain to the potential acquisition of Frenchman's Bay. Carried Mayor Ashe reminded Members of their confidentiality obligations under the Procedure Bylaw and the Council Code of Conduct. Council took a brief pause to allow the livestream of the Meeting to be severed. Confidential Memorandum from the Chief Administrative Officer Re: Potential Acquisition of Frenchman's Bay This portion of the meeting was closed to the public. Refer to the In Camera meeting minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Resolution #822/25 Moved By Councillor Robinson Seconded By Councillor Nagy That Council rise and resume into the open session of the Special Meeting of Council. Carried Council took a brief pause to allow the livestream of the Meeting to be resumed. Confidential Special Council - Public Report Mayor Ashe stated that during the closed portion of the meeting, Council considered matters pertaining to the potential acquisition of Frenchman's Bay. This matter was discussed in closed session to receive advice subject to solicitor-client privilege, and to consider matters pertaining to a proposed or pending acquisition or disposition of land by the municipality, and a position, plan, procedure, criteria or instruction to be applied to any 3.1 4. Draft Special Council Meeting Minutes September 09, 2025 2- 107 - negotiations carried on or to be carried on by or on behalf of the municipality or local board. Confidential Memorandum from the Chief Administrative Officer Re: Potential Acquisition of Frenchman's Bay Resolution #823/25 Moved By Councillor Cook Seconded By Councillor Nagy That the confidential direction provided to staff be approved. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 5 1 0 0 1 Carried on a Recorded Vote (5 to 1) Confirmatory By-law Moved By Councillor Brenner Seconded By Councillor Robinson That By-law 8202/25, to confirm the proceedings of the September 9, 2025 Special Council Meeting be approved. Carried Adjournment Moved By Councillor Robinson Seconded By Councillor Butt That the meeting be adjourned. 4.1 5. 6. Draft Special Council Meeting Minutes September 09, 2025 3- 108 - Carried The meeting adjourned at 3:24 p.m. ______________________________ Kevin Ashe, Mayor ______________________________ Susan Cassel, City Clerk Draft Special Council Meeting Minutes September 09, 2025 4- 109 - Draft Special Council Meeting Minutes Electronic Meeting September 22, 2025 - 03:00 PM Chair: Mayor Ashe Present: Mayor K. Ashe Councillor M. Brenner Councillor S. Butt Councillor L. Cook Councillor M. Nagy Councillor D. Pickles Councillor L. Robinson Regrets: None Also Present: R. Holborn – (Acting) Chief Administrative Officer S. Cassel – (Acting) Director, Corporate Services/City Clerk A. MacGillivray - Council & Committee Coordinator R. Perera – Deputy Clerk Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating electronically. Disclosure of Interest No disclosures of interest were noted. 1. 2. 1- 110 - In Camera Matters Resolution #824/25 Moved By Councillor Robinson Seconded By Councillor Cook That Council move into closed session in accordance with the Municipal Act and the Procedure By-law to receive advice subject to solicitor-client privilege, and to consider a matter pertaining to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality. The matter being discussed in closed session pertains to the Ontario Land Tribunal (OLT) appeal of Ward Boundary By-law 8196/25. Carried Mayor Ashe reminded Members of their confidentiality obligations under the Procedure By- law and the Council Code of Conduct. Council took a brief pause to allow the livestream of the Meeting to be severed. Confidential Memorandum from the (Acting) Director, Corporate Services/City Clerk Re: Appeal to the Ontario Land Tribunal (OLT) of Ward Boundary By-law 8196/25 - OLT File: OLT-25-000677 This portion of the meeting was closed to the public. Refer to the In Camera meeting minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Resolution #825/25 Moved By Councillor Robinson Seconded By Councillor Cook That Council rise and resume into the open session of the Special Meeting of Council. Carried Council took a brief pause to allow the livestream of the Meeting to be resumed. Confidential Special Council - Public Report Mayor Ashe stated that during the closed portion of the meeting, Council considered a matter pertaining to the Ontario Land Tribunal (OLT) appeal of Ward Boundary By-law 3. 3.1 4. Draft Special Council Meeting Minutes September 22, 2025 2- 111 - 8196/25. The matter was discussed in closed session to receive advice subject to solicitor- client privilege, and to consider a matter pertaining to litigation or potential litigation, including matters before administrative tribunals, affecting the municipality. 4.1 Confidential Memorandum from the (Acting) Director, Corporate Services/City Clerk Re: Appeal to the Ontario Land Tribunal (OLT) of Ward Boundary By-law 8196/25 - OLT File: OLT-25-000677 Resolution #826/25 Moved By Councillor Pickles Seconded By Councillor Cook That regarding the appeal of Ward Boundary By-law 8196/25, OLT File OLT-25- 000677, Council authorizes City staff to retain outside legal counsel and outside experts, as may be required, to present and defend By-law 8196/25. Voters Yes No Abstain Conflict Absent Mayor Ashe X Councillor Brenner X Councillor Butt X Councillor Cook X Councillor Nagy X Councillor Pickles X Councillor Robinson X Results 6 1 0 0 0 Carried on a Recorded Vote (6 to 1) Confirmatory By-law Moved By Councillor Butt Seconded By Councillor Cook That By-law 8203/25, to confirm the proceedings of the September 22, 2025 Special Council Meeting be approved. Carried 4.1 5. Draft Special Council Meeting Minutes September 22, 2025 3- 112 - Adjournment Moved By Councillor Butt Seconded By Councillor Cook That the meeting be adjourned. Carried The meeting adjourned at 3:31 p.m. ______________________________ Kevin Ashe, Mayor ______________________________ Susan Cassel, City Clerk 6. Draft Special Council Meeting Minutes September 22, 2025 4- 113 - Principles Integrity 1 Integrity Commissioner’s Recommendation Report Regarding Complaint Against Councillor Lisa Robinson September 22, 2025 Executive Summary: [1]This report results from a complaint filed against Councillor Lisa Robinson in relation to her participation on a lengthy podcast publicly posted to YouTube in which disparaging, defamatory, profane and homophobic statements were repeatedly made and in which the host of the podcast exhorted the public to commit acts of violence against individually identified members of Council. [2]The complaint alleged that the Councillor’s participation breached her obligations under the Code of Conduct in numerous ways. [3]We find that the complaint is substantiated and that the Councillor’s conduct breached the Code of Conduct by disparaging, disrespecting and harassing members of Council. [4]We find that this complaint, rather than a ‘one-off’, can be seen as part of a pattern of behaviour where the Councillor disparages, disrespects and harasses the City of Pickering’s governance. In this case, her fellow members of Council are targeted individually and collectively, whereas on other occasions it is staff. She repeatedly exploits social media to make her malicious attacks public. [5]We are recommending a 60-day suspension of pay. Process [6]In conducting this investigation, Principles Integrity applied the principles of procedural fairness and was guided by the complaint process set out under the Code. [7]This fair and balanced process includes the following elements: a.Reviewing the complaint to determine whether it is within scope and jurisdiction and in the public interest to pursue, including giving consideration to whether the complaint should be restated or narrowed, where this better reflects the public interest; b.Notifying the Respondent, and providing her with the opportunity to respond in full to the allegations; c. Reviewing the Code, all relevant documentation including watching the videos posted, and interviewing relevant witnesses as necessary; and, Corr. 37-25 - 114 - Principles Integrity 2 d. Providing the Respondent with the opportunity to review and provide comments to the Integrity Commissioner’s Preliminary Findings Report, prior to finalizing and submitting a Recommendation Report. Code Provisions [8] Relevant provisions of the Code are set out below: Policy Objective: 2. Attaining an elected position within one's community is a privilege which carries significant responsibilities and obligations. Members of Council are held to a high standard as leaders of the community and are expected to become well informed on all aspects of municipal governance, administration, planning and operations. They are also expected to carry out their duties in a fair, impartial, transparent, professional, and respectful manner. 3. All Members of the Council of the City of Pickering are committed to protecting and promoting the well-being and best interests of the citizens of the City with the highest standards of integrity and ethical conduct. This Code is an affirmation of this commitment. It recognizes and is based on the following key statements of principle: (a) Members are committed to performing their duties of office, and arranging private affairs, in a manner that promotes public confidence in the integrity of Member and respect for Council as a whole. (b) Members are committed to acting and being seen to act with integrity and impartiality that will bear the closest scrutiny. (c) Members are committed to serving their constituents in a conscientious and diligent manner. (d) Members are committed to working with City officials and staff in a conscientious and respectful manner. […] 05 Interaction with the Public, Other Members, and Council/Staff Relations 05.01 Members have a duty to treat members of the public, one another, and staff, with respect and dignity and without abuse, bullying, or intimidation. 05.02 Members have a duty to ensure that the City's work environment is safe, and free from discrimination and harassment. - 115 - Principles Integrity 3 05.09 Notwithstanding the provisions noted above, Members shall have regard for the following City Policies that outline further parameters pertaining to Council/Staff relations including…, Respectful Workplace. […] 26.04 Every Member shall comply with the requirements of this Code of Conduct, and shall act in accordance with its spirit and intent, in all matters pertaining to the performance of his or her duties as a Member. [9] The relevant provisions of the Respectful Workplace are set out below: Policy Objectives The Corporation of the City of Pickering (City) aims to provide a safe, supportive and inclusive environment that is free from discrimination, harassment and conflict for members of our community, our employees and volunteers. The City will not tolerate violence, vandalism, racism, abusive or demeaning rhetoric, or any activity that may constitute a criminal or provincial offence at a City facility, property, program, activity or event. 01.06 Harassment or Harass – As defined in the Ontario Human Rights Code, means engaging in a course of vexatious behavior, comment or conduct that is known or ought reasonably to be known to be unwelcome to an individual(s) whether inside the workplace or outside. It may include but is not limited to behavior, conduct or comment that is directed at or is perceived to be offensive to another individual(s): • which is reasonably perceived by the recipient as an intention to bully, embarrass, intimidate or ridicule the recipient. 05 Unacceptable Behaviors 05.01 Harassment, discrimination, vandalism and violence as defined in this Policy are unacceptable behaviors. It is also an unacceptable behavior to act in a manner that destroys, damages, defaces or compromises the safety of City property. Unacceptable behavior also includes activity that is disturbing to any employee or customer where they feel unsafe, threatened or harmed. For greater clarity, unacceptable behaviors involving employees and/or customers include but are not limited to the following: • Intimidation, threat of violence, verbal, written or by social media. - 116 - Principles Integrity 4 • Using language that demeans, humiliates or expresses hate or incites harassment towards an individual(s). 07.01 Individuals who engage in any unacceptable behaviour, as outlined in this Policy, may be subject to immediate removal from City property and a ban period. Complaints and Chronology: [10] On August 12, 2024 members of Council (all but the respondent Councillor Robinson) filed a complaint alleging that Councillor Robinson’s participation on the Kevin J. Johnston Freedom Report Podcast of July 30, 2024 reflected conduct which breached the Code of Conduct. [11] The complaint also alleged that the Councillor’s Media Release issued and posted on social media on August 7, 2024 reflected further conduct which breached the Code. [12] On August 14, 2024 Councillor Robinson emailed to give us a “heads-up” that we may receive complaints regarding her appearance on the podcast, and to clarify that she did not know what he would say, nor did she endorse the disparaging comments that the host made. [13] Following our review of the complaint and the podcast, we found that there were reasonable grounds to believe that the conduct of Kevin J. Johnston, the host, amounted to criminal harassment and inciting hatred as defined under the Criminal Code of Canada, and that the participation of Councillor Robinson amounted to knowingly or recklessly aiding or abetting in the criminal conduct of Kevin J. Johnston, also a breach of the Criminal Code. [14] S. 223.8 of the Municipal Act provides as follows: If the Commissioner, when conducting an inquiry, determines that there are reasonable grounds to believe that there has been a contravention of […] the Criminal Code (Canada), the Commissioner shall immediately refer the matter to the appropriate authorities and suspend the inquiry until any resulting police investigation and charge have been finally disposed of, and shall report the suspension to council. [15] As stipulated under the Municipal Act, we referred the matter to the Durham Regional Police Service, who referred the matter to the Ontario Provincial Police, for investigation. Members of Council were advised, accordingly. - 117 - Principles Integrity 5 [16] On June 26, 2025 we were advised that the police investigation had been closed, and as such, we have resumed our review of the complaint. Background and Facts: [17] On July 30, 2024 Councillor Robinson participated in an online podcast hosted by Kevin J. Johnston and shown on Rumble, a video platform with an apparent conservative and far-right constituency. [18] Kevin J. Johnston introduced himself as an individual who has served time in prison and now, in order to evade prosecution of legal responsibility under Canadian law, resides in and transmits on social media from Panama. [19] During the podcast, the host published the names, photos and personal phone numbers of each of the Councillor’s colleagues on Pickering, labelling them as ‘pedophiles’, Nazis’ and ‘Fascists’. [20] The host engaged in vile and violent rhetoric, stating that these Pickering Council Members deserved “a baseball bat to the face”; suggested that a ‘vicious dog’ be let loose at City Council meetings to ‘attack and maim’ them, and invoked ‘70s biker types with ‘big biceps and scarred knuckles’ to remove them ‘by force’. [21] At certain moments, the host asked Councillor Robinson to be off-camera for a few minutes “to protect her” while he stated ‘his opinions’, which she later told him (on- camera) that she appreciated. [22] During these brief moments, he then spewed his most egregious vitriol, however each time she appeared back on camera immediately following these ‘off-camera’ moments, she was seen nodding her head, or laughing, and in one instance, picking up and continuing with the thread of his offensive statements. [23] The following are examples from the podcast of conduct which breached the Code of Conduct: At time-stamp 21:00, Johnston posts a photograph of each of the six other Members of Council, including their personal cell phone numbers, and then berates, insults the physical appearance of, and criticizes each of them individually. Councillor Robinson is present and smiling throughout. At 27:00, Johnston urges viewers to “phone these pedophiles” who “allow grown men in dresses to be in the changeroom with six-year-old girls”. Councillor Robinson smiles and nods at this complete mischaracterization of universal changerooms. - 118 - Principles Integrity 6 At 44:00, while Councillor Robinson is off-camera, Kevin Johnston says about the other members of Council “they all deserve a baseball bat to the face”. At 48:00, Kevin Johnston tells her: Lisa I’m gonna boot you out for a second ‘cuz I’ve got some opinions that, uh, are my own and in no way, shape or form are yours. [Councillor Robinson leaves screen] Johnston continues: So you heard what Councillor Lisa Robinson just had to say. This is the City of Pickering which is to the immediate east of downtown Toronto, and the City of Pickering is run by pedophiles. That’s it. Let’s go through this one more time, well actually many more times tonight. [Johnston then proceeds with reviewing again the photos and contact info for each Member of Council, editorializing with disparaging comments about their views, their physical appearances] We need all of you, you, you out there, all of you, phone these people, fill the voice mail up, harass them, needle them, scream at them, do whatever it takes to understand how disgusted as a society we all are with this full support of pedophilia. Oh yeah, all of you need to do this. I’ve just given you their phone numbers. I’m pretty sure those are their cell phone numbers. Pretty sure. So drive them nuts. These people are elected to represent we the people but what they do. They elate. They represent the less than 1% of the perverts in the world. LGBTQ losers, Black Lives Matter, those scum bags. Antifa those losers. All these males who put on skirts. They don’t pay property tax. They shouldn’t have a say in anything at all. […] Everyone, start the attack. Don’t hit them. They deserve it. They all deserve a baseball bat in the face. Don’t do it. Cuz the law unfortunately says it’s illegal to pummel pedophiles with a bat. […] The morbidly obese [identifying a photo of a Councillor] is a far-left wing nutcase freak-show everything and we just need to get these people out of office. Let’s talk about this… [Councillor Robinson’s face re-appears on camera] Councillor Robinson picks up the thread of the conversation: In 2017 I lost to Councillor XX that you showed there… [demonstrating that she has been there, but with her camera off] At 1:00:00 Johnston says (referring to Mayor Ashe) “I’m going to call him Mayor Ass” to which Councillor Robinson replies: “You can do whatever you like to do.” - 119 - Principles Integrity 7 At 1:22:00 Councillor Robinson smiles while Johnston calls the other Councillors pedophiles. At 1:24:00 Johnston continues: … this amazing lady right beside me here is the only one fighting [drag queen story time] and she’s the only one being punished and of course the media gets on the Islamophobic nonsense, the homophobic nonsense, the transphobic nonsense, all that garbage. So let me just remove you cuz I’ve got an opinion to offer here… [The Councillor smiles, disappears from the screen. The host proceeds to speak out against the transgendered, telling them that they need to get help or get MAiDs, and continues:] We gotta get rid of all this pedo nonsense… Lisa you’re back up. Okay. Sorry, every time I’ve got an opinion, you’ve gotta go [24] The fact that Councillor Robinson watched the photos of the other Members of Council shown by Johnston demonstrates that she had merely turned her camera off, and that she was nevertheless present throughout the podcast. [25] At no point did the Councillor appear uncomfortable, taken aback, or disturbed by any of the rhetoric. At no point did she attempt to distance herself from the extremely offensive statements or threats. [26] At no point did Councillor Robinson chastise, dispute, attempt to correct or to stop any of the characterizations of the Pickering Council Members, and in fact, she repeatedly concurred with, laughed about and contributed to disparaging the credibility of Council Members, of Pickering City Council and its decision-making processes, and of the personal physical attributes and characteristics of her fellow Council Members. [27] Up until the end of her participation in the podcast, she appeared comfortable, at ease and pleased with the way the podcast was unfolding. [28] On August 14, 2024 the Councillor emailed Principles Integrity to ‘give us a heads- up’ that we may receive complaints regarding her recent appearance on the podcast. She stated that she did not know what he would say during the episode, and that she did not endorse the disparaging comments he made about Council, that she apologized for her association with making those remarks and that she publicly disassociated herself from everything he had said. She noted that she herself did not make any disparaging comments, nor share personal cell phone numbers of fellow Councillors. - 120 - Principles Integrity 8 [29] Despite this ‘heads up’ to us, it is not unreasonable to conclude that, although momentarily off-camera, the Councillor was comfortable, supportive and in agreement with the vile statements and threatening calls for violence against her fellow Pickering Council Members. [30] At no point did she appear uncomfortable, try to correct the host, or take the initiative to leave the podcast. [31] Rather, as is apparent to the viewer, she laughed at the host’s statements and comments, appeared pleased to be participating, and encouraged the thrust of the rhetoric. [32] Kevin J.Johnston is the host of the podcast in question and has previously been politically-involved, running for Mayor in both Mississauga and Calgary. [33] He has also been criminally prosecuted and convicted of wilful promotion of hatred, has been found liable in defamation, has been ordered to pay $2.5M in damages, has been found guilty of contempt, for which he was sentenced to 18 months in jail. [34] In his introductory remarks on his podcast, he brags that his re-location to Panama enables him to operate beyond the laws of Canada and with impunity. [35] He is known to have made disparaging and offensive statements about Canada in his podcast. For example, in orienting the audience to the geographic location of Pickering, he referenced the Pickering Nuclear Generation Station, wishing for its meltdown in order to see Toronto “wiped off the map”: “the only time you’re going to see me back in Toronto is if I’ve got a full-fledged nuclear weapon in the trunk of the car… […] …I would just love to see Toronto under a mushroom cloud, but I digress…” [36] During the podcast in question, Council Members were defamed as pedophiles, Nazis and Fascists, whom viewers were encouraged to violently beat with baseball bats. Attacks by vicious dogs and bikers were also raised. [37] The Councillor voluntarily and of her own free will participated in the podcast posted July 30, 2024. [38] At approximately 18 minutes into the podcast, in reference to those of a similar mindset to the host, Councillor Robinson stated: “this is an elite group that I would like to be a part of”. Analysis and Findings: - 121 - Principles Integrity 9 [39] To participate, even though momentarily not visible on camera, in a podcast where viewers are invoked to take “a baseball bat to the face” of Council Members, or to let ‘vicious dog’ loose at City Council meetings to ‘attack and maim’ Council Members, or to exhort ‘70s biker types with ‘big biceps and scarred knuckles’ to remove Council Members ‘by force’ is reprehensible conduct. [40] The Councillor’s participation on the podcast represents an egregious disrespect for her role as Councillor, and a flagrant breach of her obligations under the Code of Conduct. [41] The fact that the Councillor went ‘off-camera’ for a moment during the worst of the host’s rants (in order to “protect” her from consequences) does not save her, in our view. It was obvious to the viewer that she was supportive, never protesting or seeking to correct any of his statements. [42] In fact, when re-appearing on-camera after his most egregious rants, the Councillor was smiling, nodding her head, laughing, and picked up immediately on the thread of the conversation. [43] One would have expected a participant who was not complicit – someone who was duped into participation and then shocked or dismayed by the rhetoric of the host – to refuse to continue, to exit the podcast, to leave in protest. [44] The Councillor did not seek to leave, but rather, on the contrary, she openly supported the statements, and expressed appreciation to the host. [45] On August 7, 2024 the Mayor and Councillors representing all of Council, less Councillor Robinson, issued a signed statement in the form of a News Release, denouncing Councillor Robinson’s appearance on the podcast. [46] That same day, in response, Councillor Robinson issued and posted on Facebook her own Media Release, in which she begins by stating that she does not condone “anything the Mr. Johnston said in a hateful manner or that advocates violence against any of my fellow councillors” and that she rejects and disassociates herself from such rhetoric. [47] However, for the next 9 paragraphs of her 10 paragraph Media Release, she proceeded to criticize and disparage the Members of Council and Council itself, to promote herself as a truth-teller and claims to be fighting single-handedly against imagined corruption, coercion and hypocrisy. [48] Her so-called ‘apology’ is therefore inauthentic; it demonstrates a lack of understanding of the flagrancy of her egregious conduct or of the damage done to her fellow Council Members. - 122 - Principles Integrity 10 [49] Her ‘heads-up’ email to us as Integrity Commissioner in anticipation of a complaint comes across as a “wasn’t me” defense which, given the ‘apology’ posted the week previous, demonstrates a complete lack of acknowledgment and remorse. Councillor Robinson’s Response to Complaints Can’t hold Councillor responsible for the harassment and threats spewed by podcast host [50] The Councillor’s position is that is that she cannot be held responsible for the uttering of threats, invoking or encouraging violence against Council members or the expression of hateful vitriol spewed by the host. [51] She points out that her “decision to go off-camera during the worst of his rhetoric was an attempt to distance” herself. [52] We find this to be fallacious. If the Councillor wished to distance herself from the rhetoric, she could have left the podcast. She could have remained on- camera, reprimanded the podcast host for his egregious conduct towards her colleagues, and logged off. She could have issued an immediate apology, calling him out for his threatening and offensive rhetoric. [53] Instead, she remained on the podcast throughout, going off-camera only when he suggested it as he was about to get shockingly abusive and reprehensible, in an effort to shield her from accountability. [54] He, of course, is beyond the jurisdiction of Canadian law and certainly not constrained by any Code of Conduct or even civilized decorum. [55] We do not accept that the Councillor – who was the featured guest and the star celebrity of the show – cannot be held accountable simply because she herself did not utter the most egregious rhetoric but simply sat by, smiling, laughing, participating and encouraging throughout. [56] Whether she momentarily turned off her camera at certain times does not, in our view, relieve her of shared responsibility for the podcast. [57] We find that she bears responsibility for her participation during the harassing, threatening and offensive rhetoric targeting her fellow members of Council. Police Lay No Charges – Criminal Allegations Outside Our Jurisdiction [58] The Councillor’s position is that the Integrity Commissioner lacks jurisdiction to deal with a complaint where the Integrity Commissioner determines that there - 123 - Principles Integrity 11 are reasonable grounds to believe that there has been a contravention of the Criminal Code. [59] As explained above, s. 223.8 of the Municipal Act requires that an Integrity Commissioner who believes that the substance of a complaint reveals a breach of the Criminal Code, then the Commissioner “shall immediately refer the matter to the appropriate authorities and suspend the inquiry until any resulting police investigation and charge have been finally disposed of”. [60] It is clear that once the matter has been concluded by the police and the matter disposed of (which may include not pressing charges), then the Integrity Commissioner may resume a review and investigation of the complaint, as appropriate. [61] The police have determined that no charges will be pursued and have closed their file. For this reason, our jurisdiction to deal with the complaint as filed has been restored and we have resumed our investigation. [62] This approach is corroborated by case law. In Michael Di Biase v City of Vaughan CanLII 2016 ONSC 5620, the court held as follows: The Integrity Commissioner’s jurisdiction to deal with the complaint does not disappear even if the complaint is of a criminal nature [209] Allegations of a criminal nature will almost always allege conduct which also offends the Code of Conduct. For this reason, the Integrity Commissioner’s jurisdiction does not disappear because she determines that the alleged free family cottage construction allegation is criminal in nature. Rather her jurisdiction is suspended until the appropriate police service completes its investigation. [210] The onus of proof in a criminal case is higher than the onus of proof in a civil matter. This means that a police service may decide not to lay charges, or charges may be dismissed because they are not provable beyond a reasonable doubt. Conduct that cannot be proven beyond a reasonable doubt may be provable on a balance of probabilities and thus a violation of the Code of Ethical Conduct may be proven despite an acquittal or a decision not to proceed with criminal charges. [211] If no charges are laid or the applicant is acquitted, the Integrity Commissioner’s jurisdiction is restored and the Integrity Commissioner can, if she thinks it advisable, determine whether a violation of the Code of Conduct has nevertheless occurred. If charges are laid, the Integrity Commissioner will not proceed until the criminal proceedings have been completed. [emphasis added] Charter-Protected Political Expression - 124 - Principles Integrity 12 [63] The Councillor’s position is that penalizing her presence on the podcast “sets a dangerous precedent that chills democratic debate”. [64] We find this argument to be disingenuous. Healthy democratic debate does not include publicly denigrating opponents, character assassinations, and encouraging a host who is invoking public violence against one’s fellow politicians. [65] In fact, holding the Councillor accountable for her participation in this despicable conduct upholds a positive democratic principle – that treating others with respect and dignity is a pillar of our civil democracy. [66] Freedom of expression, while a fundamental freedom, is not unrestricted; indeed section 1 of the Charter qualifies its guarantee of rights and freedoms and specifically recognizes that the right to free expression is “subject to such reasonable limits prescribed by law as can be demonstrably justified in free and democratic society.” [67] Laws which protect against harassment in all its forms are an example of such a limitation. [68] City Council adopted a Code of Conduct to guide and demand a level of integrity, respect, ethics, and decorum necessary to allow efficient and effective governance and citizen representation. [69] The Councillor has voluntarily taken on this role; so long as she is a member of Council, she is subject to the Code and is required to conform to the standards of behaviour required by Council. Findings: [70] Given all of the foregoing, we find that the Councillor’s participation in the podcast violated the Code of Conduct. [71] We find that in both her participation in the podcast of July 30, 2024 and the Media Release she issued on August 7, 2024, her conduct breached the Code of Conduct, in particular, Policy Objective 2 and 3, and Rules 5.01, 5.02, 5.09 and 26.04. [72] Rule 5.09 references the City’s Respectful Workplace Policy, which applies to Members of Council as well as to the City’s staff and volunteers. [73] Under the Respectful Workplace Policy, harassment includes conduct or behaviour which is “reasonably perceived by the recipient as an intention to bully, embarrass, intimidate or ridicule...” and includes: - 125 - Principles Integrity 13 • Intimidation, threat of violence, verbal, written or by social media. • Using language that demeans, humiliates or expresses hate or incites harassment towards an individual(s). [74] We find that the Councillor’s conduct constituted harassment as defined in the Respectful Workplace Policy. Recommendations and Concluding Remarks: [75] We are of the view that the Respondent’s conduct represents a continued pattern of violating the provisions of the Code of Conduct. [76] In our view, a significant change in behaviour is necessary. As such, we believe that a significant sanction is warranted. [77] Under the Municipal Act, upon receipt of a recommendation report from the integrity commissioner, Council may impose a reprimand or a suspension of pay for a period of up to 90 days. [78] Unfortunately, unlike Ontario school boards in similar circumstances, municipal councils lack the authority to suspend members from attending a meeting, or to impose other remedies that are intended to be curative and preventative but which are not clearly available under the Municipal Act. [79] Council is left with the blunt instrument of pay suspension. While a suspension of pay cannot per se change the Councillor’s pattern of behaviour, pay suspension is a relevant penalty for violation of the Code. [80] We note that this is the seventh time that we have had to report publicly in regard to conduct of Councillor Robinson that has been found to breach the Code of Conduct and on each occasion, a further suspension of pay has been imposed. [81] We therefore recommend: 1. That the remuneration paid to Councillor Robinson be suspended for 60 days. [82] We will be available to introduce this report and respond to questions regarding its contents during the Council meeting at which this report is considered. - 126 - Principles Integrity 14 About Principles Integrity and the Complaint Process Principles Integrity was appointed the Integrity Commissioner for the City of Pickering on November 15, 2022. We are also privileged to serve as Integrity Commissioner for a number of other Ontario municipalities. The operating philosophy which guides us in our work with all of our client municipalities is this: The perception that a community’s elected representatives are operating with integrity is the glue which sustains local democracy. We live in a time when citizens are skeptical of their elected representatives at all levels. The overarching objective in appointing an integrity commissioner is to ensure the existence of robust and effective policies, procedures, and mechanisms that enhance the citizen’s perception that their Council (and local boards) meet established ethical standards and where they do not, there exists a review mechanism that serves the public interest. The City has as part of its ethical framework a Code of Conduct which is the policy touchstone underlying the assessments conducted in this report. It represents the standard of conduct against which all members of Council are to be measured when there is an allegation of breach of the ethical responsibilities established under the Code of Conduct. The review mechanism contemplated by the Code, one which is required in all Ontario municipalities, is an inquiry/complaints process administered by an integrity commissioner. Integrity commissioners carry out a range of functions for municipalities (and their local boards). They assist in the development of the ethical framework, for example by suggesting content or commentary for codes of conduct. They conduct education and training for members of council and outreach for members of the community. One of the most important functions is the provision of advice and guidance to members to help sort out ethical grey areas or to confirm activities that support compliance. And finally, but not principally, they investigate allegations that a person has fallen short of compliance with the municipality’s ethical framework and where appropriate they submit public reports on their findings, and make recommendations, including recommending sanctions, that council for the municipality may consider imposing in giving consideration to that report. It is important that this broad range of functions be mentioned in this investigation report. Our goal, as stated in our operating philosophy, is to help members of the Pickering community, indeed the broader municipal sector and the public, to appreciate that elected and appointed representatives generally carry out their functions with integrity. In cases where they do not, there is a proper process in place to fairly assess the facts and, if necessary, recommend appropriate sanctions. In every case, including this one, the highest objective is to make recommendations that serve the public interest, if there are recommendations to be made. Our role differs from other ‘adjudicators’ whose responsibilities generally focus, to state it colloquially, on making findings of fact and fault. While that is a necessary component when allegations are made, it is not the only component. Our operating philosophy dictates the format of this report. The tenets of procedural fairness require us to provide reasons for our conclusions and recommendations, and we have done that. Procedural fairness also requires us to conduct a process where parties can participate in the review and resolution of a complaint. - 127 - TOWN OF AJAX 65 Harwood Avenue South Ajax ON L1S 3S9 www.ajax.ca ____________________________________________________________________________ The Honorable Doug Ford Premier of Ontario Legislative Building Queen's Park Toronto ON M7A 1A1 premier@ontario.ca Sent by E-Mail June 25, 2025 Re: GO Lakeshore East Express Service The following resolution was passed by Ajax Town Council at its meeting held on June 23, 2025: Whereas GO Lakeshore East Express train service previously provided a vital transit option for residents of Durham Region commuting to Union Station in downtown Toronto; and, Whereas the original timeline indicated that this disruption would last for three years and be completed by 2024, yet there is currently no updated timeline or clear communication on when the service will resume, raising concerns about project continuity and delivery; and, Whereas on Monday, May 15, 2023, Metrolinx gave a delegation to Ajax Council, where representatives confirmed the service was on track to resume in August 2024; and, Whereas on Monday, May 26, 2025, Ajax MPP Rob Cerjanec, raised a question in the Ontario Legislature to the Minister of Transportation regarding the timeline for the return of the GO Lakeshore East Express service, but did not receive a clear response; and, Whereas the return of this express service would significantly improve public transportation options for residents of Durham Region and reduce the vehicular traffic and gridlock in and out of Toronto; and, Corr. 38-25 - 128 - Whereas Durham Region is one of the fastest-growing areas in Ontario, and ensuring reliable, efficient public transit options is essential to support this growth and reduce congestion on regional roadways; and, Therefore It Be Resolved: 1. That the Town of Ajax Council requests the provincial government to prioritize the reinstatement of the GO Lakeshore East Express Train service and provide residents of Durham Region an update on the timeline for resumed service; 2. That Metrolinx be invited to present a project update at a future meeting of Council; and 3. That a copy of this motion be sent to Ontario Premier Doug Ford, Minister of Transportation Prabmeet Sarkaria, Ajax MPP Rob Cerjanec, Durham Regional Chair John Henry, all lower tier Durham Region municipalities, Interim President and CEO of Metrolinx, Michael Lindsay. CARRIED If you require further information please contact me at 365-885-6983 or Thomas.street@ajax.ca Sincerely, Thomas Street Manager of Legislative Services/Deputy Clerk Copy: Regional Councillor S. Lee Councillor R. Tyler Morin Hon. Prabmeet Singh Sarkaria, Minister of Transportation Rob Cerjanec, Ajax MPP Durham Regional Chair John Henry All Durham Region lower-tier municipalities Interim President and CEO of Metrolinx, Michael Lindsay - 129 - THIS NOTICE OF PASSING HAS BEEN FORWARDED TO THE EIGHT AREA CLERKS If you require this information in an accessible format, please contact 1-800-372-1102 extension 2097. Sent Via Email July 28, 2025 Susan Cassel City Clerk City of Pickering One The Esplanade Pickering, Ontario L1V 6K7 RE: Indexing of Regional Development Charges and Amendments to By-law #39-2022 (Regional Transit Development Charges By-law) and By-law #42-2023 (Region Wide Development Charges By-law) Our File: F32 Council at its meeting held on June 25, 2025 passed the following By- laws pursuant to the Development Charges Act, 1997: •By-law #2025-027 being a By-law to amend By-law #39-2022, a by-law regarding development charges for transit services; and •By-law #2025-028 being a By-law to amend By-law #42-2023, a by-law regarding the imposition of development charges. Attached are certified copies of the By-laws as well as the two Notices of Passing by The Regional Municipality of Durham. Would you kindly bring this matter to the attention of your Council and appropriate staff. Alexander Harras Alexander Harras, Regional Clerk/Director of Legislative Services AH/np Attachments c: E. Baxter-Trahair, Chief Administrative Officer N. Taylor, Commissioner of Finance R. Jagannathan, Commissioner of Works S. Austin, Commissioner of Community Growth and Economic Development J. Hunt, Director, Legal Services B. Holmes, General Manager, Durham Region Transit The Regional Municipality of Durham Corporate Services Department Legislative Services 605 Rossland Rd. E. Level 1 PO Box 623 Whitby, ON L1N 6A3 Canada 905-668-7711 1-800-372-1102 durham.ca Alexander Harras, M.P.A. Director of Legislative Services & Regional Clerk Corr. 39-25 - 130 - Authority: Report #2025-F-13 By-law Number 2025-027 of The Regional Municipality of Durham Being a by-law to amend by-law number 39-2022. Whereas section 19 of the Development Charges Act, 1997, S.O. 1997, c.27 (the “Act”) provides for amendments to development charge by-laws. And Whereas the Council of The Regional Municipality of Durham requires certain amendments to By-law 39-2022. And Whereas in accordance with the Act, Bill 17, Protect Ontario by Building Faster and Smarter Act, 2025 eliminates the need for a development charge background study as well as the need for a public meeting to make an amendment to By-law 39-2022, and is therefore not provided in the amendment of this By-law. And Whereas a public notice will be made available to inform the public that By-law 39- 2022 has been amended. Now therefore, the Council of The Regional Municipality of Durham hereby enacts as follows: 1. Following section 20 add new section, as follows: 20.1 Notwithstanding section 20 of this by-law, development charges imposed pursuant to this by-law shall not be adjusted as of July 1st, 2025 and instead shall be adjusted on November 1st, 2025 in accordance with the Statistics Canada Quarterly, Construction Price Statistics, catalogue number 62-207, for the most recently available annual period ending March 31. This By-law Read and Passed on the 25th day of June, 2025. J. Henry, Regional Chair and CEO A. Harras, Regional Clerk - 131 - NOTICE OF THE PASSING OF A BY-LAW TO AMEND BY-LAW #39-2022, A BY-LAW REGARDING DEVELOPMENT CHARGES FOR TRANSIT SERVICES TAKE NOTICE that the Council of The Regional Municipality of Durham passed By-law No. 2025-027, being a By-law to amend By-law No. 39-2022, a by-law regarding development charges for transit services, on the 25th day of June, 2025 pursuant to Section 19 of the Development Charges Act, 1997 (“Act”); AND TAKE NOTICE THAT By-law No. 2025-027 amends By-law No. 39-2022 as follows: Following section 20 of By-law 39-2022, that the following new section be added: 20.1 Notwithstanding section 20 of this by-law, development charges imposed pursuant to this by-law shall not be adjusted as of July 1st, 2025 and instead shall be adjusted on November 1st, 2025 in accordance with the Statistics Canada Quarterly, Construction Price Statistics, catalogue number 62-207, for the most recently available annual period ending March 31. By-law No. 2025-027 applies to all lands located within The Regional Municipality of Durham. A copy of the complete By-law No. 2025-027 is available for examination in the office of the Regional Clerk during regular office hours, Monday to Friday, 8:30 a.m. to 4:30 p.m., at the address shown below. DATED AT the Town of Whitby this 11th day of July, 2025. For further information please contact: Alexander Harras Regional Clerk/Director of Legislative Services clerks@durham.ca The Regional Municipality of Durham 605 Rossland Road East, Level 1 P.O. Box 623 Whitby, ON L1N 6A3 905-668-7711 ext. 2054 - 132 - Authority: Report #2025-F-13 By-law Number 2025-028 of The Regional Municipality of Durham Being a by-law to amend by-law number 42-2023. Whereas section 19 of the Development Charges Act, 1997, S.O. 1997, c.27 (the “Act”) provides for amendments to development charge by-laws. And Whereas the Council of The Regional Municipality of Durham requires certain amendments to By-law 42-2023. And Whereas in accordance with the Act, Bill 17, Protect Ontario by Building Faster and Smarter Act, 2025 eliminates the need for a development charge background study as well as the need for a public meeting to make an amendment to By-law 42-2023, and is therefore not provided in the amendment of this By-law. And Whereas a public notice will be made available to inform the public that By-law 42- 2023 has been amended. Now therefore, the Council of The Regional Municipality of Durham hereby enacts as follows: 1. Following subsection 3.16 add new subsection, as follows: 3.16.1 Notwithstanding subsection 3.16 of this by-law, development charges imposed pursuant to this by-law shall not be adjusted as of July 1st, 2025 and instead shall be adjusted on November 1st, 2025 in accordance with the Statistics Canada Quarterly, Construction Price Statistics, catalogue number 62-207, for the most recently available annual period ending March 31. This By-law Read and Passed on the 25th day of June, 2025. J. Henry, Regional Chair and CEO A. Harras, Regional Clerk - 133 - NOTICE OF THE PASSING OF A BY-LAW TO AMEND THE REGIONAL RESIDENTIAL AND NON-RESIDENTIAL DEVELOPMENT CHARGE BY-LAW #42-2023 TAKE NOTICE that the Council of The Regional Municipality of Durham passed By-law No. 2025-028, being a By-law to amend the Regional Residential and Non-Residential Development Charge By-law No. 42-2023 on the 25th day of June, 2025 pursuant to Section 19 of the Development Charges Act, 1997 (“Act”); AND TAKE NOTICE THAT the By-law No. 2025-028 amends By-law No. 42-2023 as follows: Following subsection 3.16 of By-law 42-2023, that the following new subsection be added as follows: 3.16.1 Notwithstanding subsection 3.16 of this by-law, development charges imposed pursuant to this by-law shall not be adjusted as of July 1st, 2025 and instead shall be adjusted on November 1st, 2025 in accordance with the Statistics Canada Quarterly, Construction Price Statistics, catalogue number 62- 207, for the most recently available annual period ending March 31. By-law No. 2025-028 applies to all lands located within The Regional Municipality of Durham, with the exception of the water supply and sanitary sewerage services which do not apply to the development of lands located within the Seaton Community. A map of the Seaton Community is provided below. SCHEDULE “F” SEATON COMMUNITY A copy of the complete By-law No. 2025-028 is available for examination in the office of the Regional Clerk during regular office hours, Monday to Friday, 8:30 a.m. to 4:30 p.m., at the address shown below. DATED AT the Town of Whitby this 11th day of July, 2025. For further information please contact: Alexander Harras Regional Clerk/Director of Legislative Services clerks@durham.ca The Regional Municipality of Durham 605 Rossland Road East, Level 1 P.O. Box 623 Whitby, ON L1N 6A3 905-668-7711 ext. 2054 - 134 - July 30, 2025 Association of Municipalities of Ontario 155 University Ave | Suite 800 Toronto, ON M5H 3B7 Sent via email: resolutions@amo.on.ca Re: Elect Respect Pledge Our File 10.12.1 To Whom it May Concern, At its meeting of July 14, 2025, St. Catharines City Council approved the following motion: WHEREAS democracy is healthy when everyone is able to participate fully and safely and contribute to the well-being of their community; and WHEREAS we are witnessing the dissolution of democratic discourse and respectful debate across all levels of government and in neighbouring jurisdictions; and WHEREAS Ontario’s municipally elected officials are dealing with increasingly hostile, unsafe work environments facing threats and harassment; and WHEREAS social media platforms have exacerbated disrespectful dialogue, negative commentary, and toxic engagement which disincentivizes individuals, especially women and candidates from diverse backgrounds from running for office; and WHEREAS better decisions are made when democracy is respectful and constructive and the voices of diverse genders, identities, ethnicities, races, sexual orientation, ages and abilities are heard and represented around municipal council tables; and WHEREAS the Association of Municipalities of Ontario’s Healthy Democracy Project has identified concerning trends with fewer people voting in local elections and running for municipal office; and WHEREAS in 2024, female elected representatives from across Halton formed a group called H.E.R. (Halton Elected Representatives) which pledged to speak out against harassment and negativity in politics and called on elected officials to uphold the highest standards of conduct; and Corr. 40-25 - 135 - WHEREAS H.E.R. Halton has launched a campaign called Elect Respect to promote the importance of healthy democracy and safe, inclusive, respectful work environments for all elected officials that encourages individuals to participate in the political process; and WHEREAS on June 5, 2025, the Canadian Association of Feminist Parliamentarians launched a non-partisan “Parliamentary Civility Pledge” to encourage all parliamentarians to commit to end workplace harassment and increase civility on Parliament Hill, modelled after the pledge developed in Halton by representatives of H.E.R.; NOW THEREFORE BE IT RESOLVED: THAT City of St. Catharines Council supports the Elect Respect pledge and commits to: • Treat others with respect in all spaces—public, private, and online, • Reject and call out harassment, abuse, and personal attacks, • Focus debate on ideas and policies, not personal attacks, • Help build a supportive culture where people of all backgrounds feel safe to run for and hold office, • Call on relevant authorities to ensure the protection of elected officials who face abuse or threats, and • Model integrity and respect by holding one another to the highest standards of conduct; and BE IT FURTHER RESOLVED That City of St. Catharines Council calls on elected officials, organizations and community members to support the Elect Respect campaign and sign the online pledge at www.electrespect.ca; and BE IT FURTHER RESOLVED that a copy of this resolution be sent to the Association of Municipalities of Ontario, Ontario’s Big City Mayors, the Federation of Canadian Municipalities, Mayors and Regional Chairs of Ontario, relevant MPs and MPPs, Regional Police, the Ontario Provincial Police and the Royal Canadian Mounted Police. If you have any questions, please contact the Office of the City Clerk at extension 1524. Donna Delvecchio, Acting City Clerk Legal and Clerks Services, Office of the City Clerk :av cc: Ontario Big City Mayors The Federation of Canadian Municipalities - 136 - Mayors and Regional Chairs of Ontario MPs and MPPs Regional Police The Ontario Provincial Police Royal Canadian Mounted Police - 137 - The Town of Goderich 57 West Street Goderich, Ontario N7A 2K5 519-524-8344 townhall@goderich.ca www.goderich.ca Friday, August 1, 2025 The Honourable Doug Ford, Premier of Ontario Premier's Office Room 281 Main Legislative Building, Queen's Park Toronto, ON M7A 1A5 The Honourable Rob Flack, Minister of Municipal Affairs and Housing Ministry of Municipal Affairs and Housing 17th Floor 777 Bay St. Toronto, ON M7A 2J3 SENT VIA EMAIL: premier@ontario.ca rob.flack@ontario.ca RE: Town of Goderich’s Opposition to Bill 17, Protect Ontario by Building Faster Act, 2025 Dear Premier Ford and Minister Flack: The Council of the Town of Goderich passed the following resolution at their July 28, 2025, Council meeting regarding the Opposition to Bill 17, Protect Ontario by Building Faster Act, 2025: Moved By: Councilor Petrie Seconded By: Councilor Thompson Whereas on May 12, 2025, the Government of Ontario (hereafter, the “Province”), enacted Bill 17, also known as the Protect Ontario by Building Faster and Smarter Act, 2025 (hereafter, the “Act”), which will defer Development Charges (hereafter, “DCs”) and their associated revenues, and increase collection efforts and costs; And Whereas the DCs collected from developers are necessary to help municipalities fund the capital costs of infrastructure and services required to support new housing; Now Therefore be it resolved that The Council of the Corporation of the Town of Goderich: •Requests that the Province of Ontario provide municipalities with clarity on how they should fund the capital costs of infrastructure and services required to support new growth, given the impacts to overall DC revenue; •Wishes it to be known that the constant change to the Province’s planning and development framework is creating uncertainty and is ultimately reducing the construction of housing; and, Corr. 41-25 - 138 - The Town of Goderich 57 West Street Goderich, Ontario N7A 2K5 519-524-8344 townhall@goderich.ca www.goderich.ca • Directs the Clerk to forward a copy of this resolution to the Honourable Doug Ford, Premier of Ontario, Honourable Rob Flack, Minister of Municipal Affairs and Housing, Huron-Bruce MPP, Huron-Bruce MP, AMCTO, AMO and all Ontario Municipalities. CARRIED Yours truly, Amanda Banting Deputy Clerk /js Cc: The Honourable Lisa Thompson, Minister of Rural Affairs, Member of Provincial Parliament – Huron-Bruce, lisa.thompson@pc.ola.org Ben Lobb, Member of Parliament – Huron-Bruce, ben.lobb@parl.gc.ca Angela Toole, Acting Manager of Municipal Governance/Clerk, Town of Kingsville, atoole@kingsville.ca Association of Municipal Managers, Clerks, and Treasurers of Ontario, amcto@amcto.com Association of Municipalities Ontario, resolutions@amo.on.ca All Municipalities in Ontario - 139 - CORPORATION OF THE MUNICIPALITY OF WEST NIPISSING Council - Committee of the Whole Resolution #2025-263 Title:Approve Resolution Requesting a Moratorium on Aerial Spraying of Glyphosate in the Nipissing Forest Date:August 12, 2025 Moved by:Councillor Fern Pellerin Seconded by:Councillor Kaitlynn Nicol WHEREAS the Province of Ontario, through the Ministry of Natural Resources and Forestry, is planning to begin aerial spraying of glyphosate-based herbicides in late August 2025 in the Nipissing Forest; and WHEREAS the Nipissing Forest covers a significant portion, if not all, of the Municipality of West Nipissing, and residents and ecosystems may be impacted by this activity; and WHEREAS new scientific evidence published since Health Canada’s last assessment of glyphosate in 2017 has linked glyphosate-based end-use products to cancer, metabolic and neurological diseases, reproductive toxicity, and ecosystem harm; and WHEREAS the Province of Quebec banned the use of glyphosate for forestry purposes in 2001 and replaced aerial herbicide spraying with manual forest thinning as a safer alternative forest management method; and WHEREAS many residents have expressed concern regarding the potential environmental and public health risks associated with aerial spraying of glyphosate-based herbicides; NOW THEREFORE BE IT RESOLVED THAT the Council of the Municipality of West Nipissing formally request that the Honourable Mike Harris Jr., Minister of Natural Resources and Forestry, reconsider the planned use of glyphosate-based herbicides in the Nipissing Forest and suspend the aerial spraying initiative until further independent research and updated risk assessments are completed and reviewed; and BE IT FURTHER RESOLVED THAT this resolution be forwarded to: The Honourable Mike Harris Jr., Minister of Natural Resources and Forestry The Honourable Sylvia Jones, Minister of Health MPP John Vanthof, Timiskaming–Cochrane AMO (Association of Municipalities of Ontario) FONOM (Federation of Northern Ontario Municipalities) All municipalities within Northeastern Ontario CARRIED Corr. 42-25 - 140 - Memo To: September 9, 2025 From: Copy: Marisa Carpino Chief Administrative Officer Susan Cassel (Acting) Director, Corporate Services Division Head, Municipal Law Enforcement Services Manager, Municipal Law Enforcement Services Supervisor, Animal Services Subject: 2024 Animal Services Annual Report File: S-3010 In an effort to showcase the work our dedicated Animal Services staff are involved in as well as outline the numerous animals that have been cared for over the last year, I am happy to provide the attached Pickering Animal Services Annual Report. This report outlines programming, events, and other ways Pickering Animal Services have engaged and interacted with the community and its animals in 2024. Pickering Animal Services has led numerous initiatives which are outlined in the Report. These include but are not limited to a campaign to prevent wildlife road deaths, a partnership with PetSmart, free animal wellness clinics for the vulnerable population, the volunteer and foster program, community pet food pantry, numerous youth animal focused events, rabies and microchip clinics, and Animal Services’ biggest annual event: Petapolooza. Without the dedication of both Animal Shelter and Enforcement Staff, the animals within our City would not have the chance to be rescued, cared for, or find their forever homes. Pickering Animal Services also provides housing for animals from Whitchurch-Stouffville and the Provincial Animal Welfare Service, which extends our reach to animals outside of our city. The Report also outlines the growing number of animals that have been housed in the City’s aging, small animal shelter. This further supports the City’s commitment to build a new purposely designed animal shelter that will best meet the needs of our growing community and continue services for its animals. PB:jl Attachment 2024 Animal Services Annual Report CAO 58-25 Corr. 43-25 - 141 - pickering.ca/animals Animal Services 2024 ANNUAL REPORT - 142 - Land Acknowledgement We acknowledge that the City of Pickering resides on land within the Treaty and traditional territory of the Mississaugas of Scugog Island First Nation and Williams Treaties signatories of the Mississauga and Chippewa Nations. Pickering is also home to many Indigenous persons and communities who represent other diverse, distinct, and autonomous Indigenous nations. This acknowledgement reminds us of our responsibilities to our relationships with the First Peoples of Canada, and to the ancestral lands on which we learn, share, work and live. Jason Litoborski Division Head, Municipal Law Enforcement Services Lindsey Narraway Supervisor, Animal Services Jennifer Hayden Manager, Municipal Law Enforcement Services Paul Bigioni Director, Corporate Services & City Solicitor Meet the Team – Animal Shelter Staff Nick Florio, Carl Milanes Sabryn Barnett, Jeff Ho, Sandra Harrop, Rebecca Menchenton Animal Services Officers - 143 - Key Highlights & Accomplishments 06 10 04 03 Events & Programs Introduction Statistics Contents - 144 - 3ANIMAL SERVICES ANNUAL REPORT 2024 Introduction ickering Animal Services is dedicated to ensuring the safety and well-being of both pets and residents in the community. Services include pet adoption, reuniting lost pets with their owners, and providing temporary care for domestic animals. The team also handles the licensing of pets and animal- related businesses, investigates animal-related complaints, provides education and assistance to residents, and picks up stray and injured animals. Staff also remove deceased animals from the roads ensuring traffic safety. With a commitment to helping both the people and pets of Pickering, Animal Services plays a vital role in fostering a compassionate and safe environment. We are proud to present this inaugural Annual Report. This report will highlight 2024 statistics, foster and volunteer contributions, community events, education programs, and the many partnerships and collaborations that made them possible throughout the year. P - 145 - Other Statistics CatDogBird 17 152 297 22 Intake Statistics Owner surrender Stray Other (Transferred in, Shelter offspring) 64 313 112 * intake does not equal outgoing due to animals currently in care. Outgoing Statistics Adopted Returned to owner Euthanized Transferred out Other 478 290 110 29 42 7 * The animal shelter currently has 1 full-time animal shelter attendant, 2 part-time animal shelter attendants, 1 part-time clerk, and 2 animal shelter summer students. *Other includes small animals and livestock. Animals Received at the Shelter in 2024 489 - 146 - 5ANIMAL SERVICES ANNUAL REPORT 2024 Enforcement Statistics Dead-on-arrival (domestic and wildlife)332 65 21 164 53 8 142 42 47 4 Wildlife Found stray pet/pet at large/sick or injured Dog bites Dogs off leash complaint Poop n Scoop Other Cat complaints Barking dog complaints Deceased owned animal pick up *All enforcement calls are answered by 2 full-time Animal Services Officers and 1 additional Summer Field Officer. 489 441 388 356 2021 2022 2023 2024 Animal Shelter Intake ( 2021 - 2024 ) 5ANIMAL SERVICES ANNUAL REPORT 2024 5 Total: 878 - 147 - Key Highlights & Accomplishments Roads act as barriers between habitats, and crossing guidelines are needed as support measures to prevent animals from being killed while trying to cross a road. Preventing wildlife from being hit by vehicles not only saves animal lives, it makes the roads a safer place for all drivers. Pickering Animal Services has been working with Parks Canada, Toronto and Region Conservation Authority, Eco-Kare International, and the Toronto Zoo on ways to reduce turtle and other wildlife mortality rates along Finch Avenue and the Pickering Scarborough Townline near Amos’ Pond. PetSmart Charities Grant Pickering Animal Services received a $35,000 grant from PetSmart Charities of Canada to help support the day-to-day care of animals prior to being adopted. Preventing and Reducing Wildlife Road Deaths - 148 - 7ANIMAL SERVICES ANNUAL REPORT 2024 In 2024, Animal Services piloted a new Empathy Through Art program that taught empathy for humans and animals alike. Students visited the shelter and met with many of the animals waiting for their forever homes. Students were tasked with picking an animal that they wanted to help find a home, creating an adoption profile, and painting that pet’s portrait. These portraits were showcased at the shelter until the animals were adopted. Facility Needs Assessment Staff continued to work with an animal shelter consultant to conduct a needs assessment to ensure that the City plans for an animal shelter that addresses both current and future community needs. Empathy Through Art - 149 - Whiskers & Wellness Clinic With the help of local veterinarians, Animal Services and the Community Safety & Well-Being Committee collaborated to provide the first- ever free wellness clinic for vulnerable populations, utilizing the One Health Model to support both people and their pets. 14 people and 21 animals were provided with support at the December 4th event. Volunteer & Fostering Program Throughout the year, 29 Animal Services Volunteers worked a total of 842 hours to help out at animal- related events and care for pets at our satellite adoption sites. Foster families play a crucial role by providing temporary homes and care for animals, while they are waiting for their forever homes. With the help of 31 dedicated foster families, a total of 72 animals were able to be placed into foster. - 150 - 9ANIMAL SERV ICES ANN U AL REPO R T 2 0 2 4 In 2024, the City continued its dedication to supporting the health and well-being of pets and their owners through accessible and inclusive programs. These efforts included the community pet pantry and three satellite adoption centres. A new initiative for 2024 was the collaboration with Petcademy, a company that provides valuable post-adoption support. This partnership offers complimentary behavioural support to pet parents, foster families, and residents considering surrendering their pets. The collaboration with Petcademy helped track key statistics that reflect the effectiveness of these services: Community Pet Support Program 69% Engagement rate, showing the level of continued interaction with pet parents after adoption. Individuals received complimentary behavioural support for their pets. 223 94% Net Promoter Score (NPS), which measures satisfaction levels of adopters and foster families. - 151 - Events & Programs March 12 – Tails to Tales Reading at the Shelter with Pickering Public Library Children had the opportunity to visit the shelter and read to the animals, learn about their unique stories, and create handmade toys for them to enjoy while waiting to be adopted. February 20 – Adopt a Pet Program hosted by Animal Services and Pickering Public Library Participants learned about the responsibilities that come along with having a pet and were able to ‘adopt’ their own to take home and care for. - 152 - 11ANIMAL SERVICES ANNUAL REPORT 2024 May 4 – Low Cost Rabies and Microchip Clinic Occurring annually on the first Saturday of May, the clinic vaccinated 162 animals against rabies and provided 62 microchips to help reunite pets back with their families. May 11 – Petapolooza After 11 years, Petapolooza, Pickering’s Pet Festival keeps getting bigger and better. This annual event attracts over 4,000 people and is Animal Services’ biggest fundraiser of the year. Last year, the event brought in more than $40,000. - 153 - - 154 - 13ANIMAL SERVICES ANNUAL REPORT 2024 May 11 – 4th Annual Tails of Hope Short Story Contest with Pickering Public Library The Tails of Hope Short Story Writing Contest asked children to write a story about their furry friend and use their imagination to bring it to life. Tails of Hope demonstrates the love and appreciation that children have for animals of all shapes and sizes. June 11 – Indigenous Painting with Pickering Public Library Local Indigenous artist Victoria Grant shared her knowledge and teachings about the deep connection between Indigenous culture and our surrounding wildlife. In addition, participants received step-by-step instructions on how to paint native wildlife scenes on canvas. July 1 – Canada Day Animal Services attended the City’s annual Canada Day celebration to increase awareness and educate residents on various animal-related topics. July 6 – Summer Reading Club Launch Party Animal Services attended the Pickering Public Library’s event to increase awareness and provide children with a fun animal-related craft. - 155 - July 31 – Cardboard Castles In partnership with the Pickering Public Library, children had the opportunity to decorate cardboard boxes which were used at the animal shelter for cats to play, sleep, and climb on. August 20 – Mastering the Barkside with Pickering Public Library Who’s Walking Who Dog Training Centres provided training to 40 attendees who learned how games-based training can help improve a dogs behaviour. July 26 & August 16 – Pop up Education event at Rick Johnson Memorial Park Animal Services attended to increase awareness and educate residents on various animal-related topics. - 156 - October 2 – Paw Print Wreath making with Pickering Public Library Participants learned all about animal services while creating an animal themed wreath to be taken home and displayed. The clinic vaccinated 112 animals against rabies and provided 40 microchips to help reunite pets back with their families. November 16 – Low Cost Rabies and Microchip Clinic 15ANIMAL SERV ICES AN N U AL REP O R T 2 0 2 4- 157 - Community Fundraising - 158 - 17ANIMAL SERVICES ANNUAL REPORT 2024- 159 - Animal Services 2024 ANNUAL REPORT - 160 - Memo To: Marisa Carpino September 18, 2025 Chief Administrative Officer From: Richard Holborn Director, Engineering Services Copy: Director, Community Services Manager, Landscape & Parks Development Coordinator, Parks Development Subject: Pickleball Noise Investigation Post-Installation Report -Shadybrook Park File: A-1440 A.Purpose The purpose of this memorandum is to provide an update on the pickleball noise investigation at Shadybrook Park conducted on July 29, 2025, specifically assessing the effectiveness of the recommendations outlined in the initial sound investigation report dated December 18, 2024. B.Background The construction of the third court at Shadybrook Park, accommodating both tennis and pickleball, reached substantial completion on August 23, 2024. The newly constructed tennis court features tennis in an east-west orientation, with pickleball courts in an east-west orientation on each half of the tennis court. In total, four pickleball courts were installed to meet the growing demand to serve the Pickering Pickleball Club, a recently incorporated, volunteer-run not-for-profit entity with approximately 500 members. During 2023 and 2024, pickleball experienced rapid growth and was emerging as a mainstream sport across North America, with millions of new participants annually. Despite this surge, there was limited guidance or standardized design best practices for pickleball courts in public parks, particularly regarding minimizing noise and sound impacts to surrounding residents. In Q2 2023, Pickleball BC, in collaboration with the British Columbia Recreation and Parks Association, published the “Guide to Pickleball Court Planning and Operation” to establish consistent development practices addressing noise mitigation and court placement. CAO 62-25 Corr. 44.25 - 161 - September 18, 2025, Page 2 of 4 Shadybrook Park, Pickleball Noise Investigation C. Discussion Following construction of the courts in Shadybrook Park, noise complaints were received from nearby residents. City staff engaged in ongoing discussions and held in-person meetings to better understand these concerns. Consequently, the City retained Actinium Engineering Inc. to perform a noise investigation, assessing sound levels and recommending mitigation strategies based on available literature at the time. While reviewing the British Columbia Pickleball Guidelines, City staff noted several limitations, including their focus solely on ground-level noise receptors and lack of consideration for multi- storey residences or ambient noise environments. To obtain a more accurate representation of neighbourhood impacts, the City conducted a noise investigation at Shadybrook Park focusing on maximum impulse noise generated by paddle strikes rather than averaged sound levels that include quiet intervals. This approach, which also accounted for local ambient noise factors, provided a more realistic assessment of audible disturbances. The initial study conducted in December, 2024 indicated that the installation of noise mitigation measures and the removal of pickleball from the east courts was required to significantly reduce sound levels at the north and west receptors. The engineering noise model illustrated that these interventions would reduce sound levels significantly by 8-14 dBA. In accordance with these findings, and the direction from Council through Resolution #694/25, the City implemented these recommendations on June 23, 2025, by installing solid noise mitigation panels on the west, north, and part of the south fences of the tennis/pickleball court and removing the two eastern pickleball courts from play. Following the installation of the mitigation measures, Actinium Engineering Inc. was retained to conduct a post-installation review to evaluate the effectiveness of the noise mitigation panels. The objective of this review was to compare the measured the sound levels (dBA) against the predicted modelling provided in the initial report dated December 18, 2024, and to provide City staff was a clear understanding and confirmation of the mitigation measures’ effectiveness. The site visit to conduct sound measurements occurred on July 29, 2025, and are documented in Pickleball Noise Investigation Post-Installation Report dated September 8, 2025 (attached). The results indicate that the modelled sound levels were very accurate compared to those measured on site following the noise mitigation panel installation and pickleball court reduction to two courts– see Table below. - 162 - September 18, 2025, Page 3 of 4 Shadybrook Park, Pickleball Noise Investigation Receptor Distance from Centre of Court to Receptors (m) Pickleball Sound Levels w/ No Sound Mitigation Pickleball Sound Levels w/ Noise Mitigation for Two Courts - Modeled (dBAI) Pickleball Sound Levels w/ Noise Mitigation for Two Courts - Measured (dBAI) BC Correlation: (10 dBA less due to method of research conducted) R1 61 65 53 (-12) 55 (+2) 45 R1b 53 66 52 (-14) 54 (+2) 44 R2 50 66 58 (-8) 58 48 R3 73 63 52 (-11) 52 42 R3b 63 63 51 (-12) 51 41 R4 131 58 57 (-1) 57 47 R4b 121 58 57 (-1) 57 47 * Green indicates the difference in dBA values between no mitigation and mitigation in the model * Red indicates the variance between what was modelled and what was measured on site Typical Sound Level for Reference: • A conversation between 2 people at 1m distance = 60 dBA • Whispers between 2 people at 1m distance = 30 dBA D. Key Findings: • For the noise mitigation panels to be effective, pickleball should only be played on the two western courts. • Noise mitigation panels will have little effect on reducing noise generated from the east courts as the courts are oriented in an east-west direction. When players hit the ball upwards, the sound travels over the 3m high panels on the west side. As a result, the panels have no effect to lower noise levels for the second-story of the homes to the west. • Noise mitigation panels reduce sound levels substantially on the west and north side by 8- 12 dBA. • East receptors will have a minor reduction in sound levels of 1 dBA due to the elimination of play on the two eastern courts. - 163 - September 18, 2025, Page 4 of 4 Shadybrook Park, Pickleball Noise Investigation E. Conclusion A copy of the Actinium Engineering Inc. Pickleball Noise Investigation Report dated September 8, 2025 is attached. The assessment confirms that Shadybrook Park is best suited for two pickleball courts on the west side only, with sound mitigation panels positioned along the north, west, and a portion of the south fence. The modeled data was closely aligned with the measured data, demonstrating a high degree of accuracy with minor deviations. Lastly, this assessment confirmed the reduction of 8-12 dBAI at the most impacted receptors. Should you have any questions regarding the above, please contact Arnold Mostert, Manager, Landscape & Parks Development, Jia Dhatt, Coordinator, Parks Development or myself. RH/AM/JD Attachment Letter from Actinium Engineering Inc. regarding Pickleball Noise Investigation Post- Installation Report dated September 8, 2025 - 164 - - 165 - - 166 - - 167 - - 168 - - 169 - - 170 - - 171 - - 172 - - 173 - - 174 - - 175 - - 176 - - 177 - - 178 - - 179 - - 180 - Report to Council Report Number: BYL 01-25 Date: June 23, 2025 From: Paul Bigioni Director, Corporate Services & City Solicitor Subject: Short-Term Rental Licensing File: L-2200 Recommendation: 1. That Report BYL 01-25 regarding the licensing and regulation of short term rentals be received for information. Executive Summary: The purpose of this report is to respond to Resolution #929/22, which directed staff to report back to Council regarding the feasibility of regulating short term rentals. There are two elements to short term rental (STR) regulation: zoning and licensing. The zoning by-law defines “short term rental” and sets out where they can be located. A licensing by-law, if enacted, would require owners of STR properties to obtain a license from the City and comply with license conditions. The zoning of STRs must be in place before the City can consider enacting a licensing by-law. On December 16, 2024, the City adopted the Consolidated Zoning By-law No. 8149/24. This revised By-law now includes STR provisions. Any violation of the STR zoning provisions can now be prosecuted by the City. The new STR zoning provisions add to the City’s existing enforcement tools contained in its Property Standards By-law, Nuisance By-law, Noise By-law and Traffic and Parking By-law. As part of their review of the feasibility of enacting an STR licensing by-law, staff engaged with residents through community consultations by way of digital platforms and in person sessions. Staff also reviewed STR regulatory best practices in other municipalities. After full consideration of the results of the public consultation and best practices elsewhere, and after considering the financial implications, staff do not recommend enacting an STR licensing by-law at this time. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Advocate for an Inclusive, Welcoming, Safe & Healthy Community. Financial Implications: There are no financial implications to this report. - 181 - BYL 01-25 June 23, 2025 Page 2 Discussion: The purpose of this report is to respond to Resolution #929/22 which directed staff to report back to Council regarding the feasibility of regulating STRs. To prepare this report, City staff did detailed research, attended Provincial workshops, conducted community consultations, met with other municipalities, and established a working group including staff from City Development, Legal Services, Fire Services, and Municipal Law Enforcement Services to consider all the issues relevant to the licensing of STRs. Finance staff were consulted on the cost related to the program. There are approximately 300 to 400 unique STR listings in Pickering. This number is anticipated to grow given the economic challenges facing residents, housing affordability, and population growth. STR regulation generally consists of two elements: zoning and licensing. Zoning by-law provisions must be in place to permit STRs. Absent such zoning provisions, STRs would be illegal. The City is able to license STRs by means of a separate licensing by-law only once STRs are legalized in the zoning by-law. With the enactment of Consolidated Zoning By-law No. 8149/24 on December 16, 2024, the City adopted zoning provisions which allow STRs. The consolidated zoning by-law was the result of work by City Development staff that began in 2020. After Council’s Direction #929/22, staff in Municipal Law Enforcement and Legal Services worked together with City Development staff to draw up STR provisions for inclusion in the consolidated zoning by-law. As a result, the consolidated zoning by-law contains the following provisions: [Definition] Short-term Rental: means a dwelling unit or part of a dwelling unit used to provide temporary accommodation for a rental period of not more than 28 consecutive days to the same guest but shall not include a hotel, or bed and breakfast or any other use defined herein. **** Where permitted by this By-law, a short-term rental shall only be permitted in accordance with the following provisions: 1. A maximum of one short-term rental per dwelling shall be permitted. 2. The dwelling in which the short-term rental is located shall be the principal residence, as defined in the Income Tax Act, of the person or persons operating and residing in the short-term rental. 3. Parking for the short-term rental shall be in accordance with Section 5. 4. A short-term rental shall not be established or operated in a manner which changes the external appearance of the dwelling. In summary, the consolidated zoning by-law requires that a person can have one STR only in the residential dwelling unit which serves as their principal residence. Once Council enacted the consolidated zoning by-law, STRs became a permitted use and staff began work on a licensing by-law that would require owners of STR properties to obtain a license from the City and comply with license conditions designed to ensure that STRs function appropriately and safely in the communities in which they are located. A licensing by-law could contain provisions that: (a) make a license conditional on compliance with all applicable by- laws; (b) require a local service contact; (c) limit the ages and the number of permissible - 182 - BYL 01-25 June 23, 2025 Page 3 occupants; (d) require adequate insurance; (e) impose safety requirements such as maintenance and periodic testing of appliances, mechanical systems, smoke alarms, carbon monoxide detectors and electrical systems; (f) impose record keeping requirements; (g) create a Renters Code of Conduct; and (h) create offences for the violation of license conditions and enable enforcement. A licensing by-law would add to the tools available to the City to stop STRs from being a nuisance or safety concern to neighbours. It is important, however, to note that the City already has significant power to address complaints arising from STRs by means of its Noise, Nuisance, Property Standards, Clean & Clear, and Traffic and Parking By-laws. In addition, the City can now prosecute violations of the new STR provisions in the consolidated zoning by- law. A licensing by-law would assist with enforcement against problem STRs, but it is not, in the view of staff, essential, given the other tools available. Since 2020, Customer Care staff have identified 38 complaints related to issues associated with STRs. This includes 29 complaints related to a single problematic property that is no longer operated as an STR. The single problematic property was addressed by using the Noise and Nuisance By-laws, with assistance from Durham Regional Police Services. Four of the other complaints were related to traffic and parking, and the remainder were noise or property maintenance-related. Staff have had success addressing STR problems using the tools currently available in existing by-laws. With or without a licensing by-law, it is important to recognize that the City does not have the power to simply shut down illegal or nuisance STR operations without applying to the Superior Court of Justice for an Order closing premises under either of sections 447 or 447.1 of the Municipal Act. Public Consultation by Planning Staff The first public consultation on STRs was completed by City Development staff as part of the consolidated zoning by-law review. This consultation occurred from October to November 2023 and focused on the STR provisions. Staff received 71 responses. Survey results indicated that 73% of respondents supported the regulation of STRs. 52% of respondents felt that STRs should be limited to the owner’s residence. There was 33% support for STRs being permitted in all residential areas. There was no clear preference for the building type in which STRs should be permitted. 40% of respondents favoured an outright ban on STRs, while 46% supported STRs provided they were subject to some form of regulation. Public Consultation by Municipal Law Enforcement and Corporate Working Group Additional public consultation was conducted by Municipal Law Enforcement staff utilizing “Let’s Talk Pickering” from July to September, 2024. This consultation received responses from 197 people, most of whom (192) were Pickering residents. The results are summarized as follows: • 59.5% of respondents were in favour of regulating STRs • 24% had used an STR in Pickering • 8% of respondents were operators of STRs in Pickering - 183 - BYL 01-25 June 23, 2025 Page 4 • 63.5% felt that limits on the length of stay were important • 37.5% felt that existing by-laws could address their STR-related concerns • 56.5% of respondents felt that a Municipal Accommodation Tax should be levied on STRs • 58.5% felt that an STR should be located in the primary residence of an owner. This is consistent with the survey results obtained by Planning staff • 86% supported a limit on the number of people permitted in a single STR • 60% supported making local contact and address information for all STRs accessible to the public so that members of the public can communicate concerns directly to STR owners. (This is done in numerous other Ontario municipalities that regulate STRs.) • 45.7% supported STRs being limited to the main building on the property From March 26, 2025 through to April 22, 2025 staff conducted additional community consultations and industry outreach. Licensing by-law information along with invitations to two City Open Houses were provided to Airbnb, VRBO, the Real Estate Council of Ontario and the Tourism Association of Ontario via on-line contact channels. As of the date of this report, none of these industry stakeholders has provided feedback. Staff attempted to contact Airbnb and VRBO at the phone numbers listed on their web sites, but no responses were received. Staff further reached out to anyone who had participated in the first consultation and requested additional feedback. A project page was set-up on Let’s Talk Pickering on March 26, 2025. The page included licensing by-law information, an explanation of how residents could provide feedback, and an invitation to attend either of the two Public Open Houses. The first Open House was hosted at the Chestnut Hill Developments Recreation Complex from 9:30 am to 12:30 pm on April 2, 2025. The second Open House was hosted in the lobby of City Hall on April 3, 2025 from 5:30 pm to 7:30 pm. Both Open Houses were advertised on the City’s social media channels and on signs across the City. A survey was provided at each of the Open Houses and staff received additional comments via email. In the days following the Open Houses, staff displayed STR information boards on the second floor of City Hall along with copies of a survey for interested residents. At the completion of the community consultation, staff received additional comments including: • requests for a ban on STRs • requests to limit the number of STRs based on population • preference for longer retention of renter information • preference for no regulation on STRs • support for regulation of long term rentals (Please note that this is done by the Residential Tenancies Act (Ontario), and is not within municipal jurisdiction.) • concerns about limited long-term rental options • feeling that STR regulation is a cash grab • concern about higher property taxes • parking concerns • concerns about garbage and illegal dumping. - 184 - BYL 01-25 June 23, 2025 Page 5 The results of all public consultations held for STRs are summarized at Attachment 1 to this report. Short Term Rental Governance Review Staff researched best practices both inside and outside Durham Region. Staff reviewed STR regulation in Toronto, however, Toronto is not a useful comparison because it is so much larger than Pickering and has far more attractions, venues, and events which create a much higher demand for STRs. The majority of municipalities in the Region of Durham do not license STRs. They are of the view that regulating the issues caused by STRs through noise, nuisance and parking by-laws is more effective than introducing a licensing program. The table below sets out key features of STR regulation in the other lower tier municipalities in Durham Region. The table below also identifies the number of staff dedicated to the STR program in Oshawa and Kawartha Lakes. City/Town/ Township STR Licensing Number of Staff Dedicated Including enforcement and administration License Fee Number of Active STRs Software For Monitoring Ajax No N/A N/A N/A N/A Whitby No No dedicated staff, when it proceeds a Licensing Officer N/A Estimated 300 in Whitby N/A Oshawa Yes 2 Licensing Examiners who process applications 3 Licensing Inspectors who inspect as needed. All generalist officers are tasked with investigating $100.00/year with a $50.00 application fee Approximately 36 licensed and operating Harmari Software - 185 - BYL 01-25 June 23, 2025 Page 6 City/Town/ Township STR Licensing Number of Staff Dedicated Including enforcement and administration License Fee Number of Active STRs Software For Monitoring complaints as necessary Clarington No N/A N/A N/A N/A Scugog No, regulated via Nuisance and Noise By-law N/A N/A N/A N/A Brock No, regulated via Nuisance and Noise By-law N/A N/A Estimated at 145 N/A Uxbridge No N/A N/A N/A N/A Kawartha Lakes Yes 2.5 FT STR Officers, one FT Administrator. Planning to add two additional STR Officers in 2025 Varies by season and if the property has the owner present during rental $150.00- $1,500.00 600 active, 400 currently licensed. Granicus Host Compliance - 186 - BYL 01-25 June 23, 2025 Page 7 Estimated Costs and Revenues The revenues from licensing STRs will not be sufficient to cover the associated costs. Dedicated staff will need to be hired and software licenses will be required to implement, administer and enforce a licensing program. Demands on existing Municipal Law Enforcement staff due to the City’s growth would make it impossible for them to absorb the workload created by a licensing by-law. Without adequate staffing, reasonable processing times for permit applications is impossible, and inspections, investigations and enforcement will not live up to residents’ expectations. All of the municipalities consulted by City staff in the course of preparing this report have warned that investigations of STR license violations are time consuming and that STR licensing should not be introduced without dedicated staffing. The licensing of STRs is expected to generate revenues of approximately $90,000.00 annually. This is based on the assumption that approximately 200 STRs will operate and apply for a license. (Please note that other municipalities have observed a drop of approximately 30% in the total number of STRs once a licensing by-law is enacted.) This also assumes an annual license fee of $450.00, which staff consider reasonable based upon their review of fees charged in other municipalities. In addition to license fee revenue, modest additional Municipal Accommodation Tax revenues would be generated, half of which must be shared with Destination Pickering, the City’s tourism municipal services corporation. While it is difficult to precisely determine the number of STRs that will obtain licenses, the estimates provided above are based on data provided by other municipalities and are considered reasonable by staff. Total estimated costs for enforcement and administration are estimated to be $221,300.00 annually, with one-time costs of $25,600.00 for equipment, furniture and training. The costs are estimated as follows: 1. Software and Support – Procurement of STR monitoring and reporting software including support are approximately $20,000.00 annually. 2. Staffing – In order to adequately enforce STR regulations, an additional full-time Municipal Law Enforcement Officer will be required. This Officer will be assigned to primarily overnight shifts to respond to STR Noise and Nuisance matters. This officer will provide an added benefit to the City by addressing issues with problem bars/clubs and assist with overnight parking enforcement with a focus on STR-related parking issues. Additionally, the hiring of a full-time Clerk, Administration Business Licensing is needed. This role will assist with the administration of STR licensing including the data input, reviewing any reports or information provided by the software vendor, issuance of licenses and correspondence with property owners. Additionally, this role could be used to assist with the issuance of waterfront parking permits as time allows. The costs for staffing would be: i. Municipal Law Enforcement Officer (FT) salary/benefits: $114,445.00 ii. Clerk, Administration Business Licensing (FT) salary/benefits: $86,855.00 - 187 - BYL 01-25 June 23, 2025 Page 8 3. One-Time Implementation Costs - In addition to the annual costs, one-time costs would be incurred upon implementation for necessary equipment, furniture, uniforms, mobile phone and training. These one-time costs would amount to $25,600.00. To summarize, the annual costs and revenues associated with an STR licensing by-law are estimated at: Annual Revenues: Total License Fees: $90,000.00 Annual Costs: Software and Support: $20,000.00 Staffing: $201,300.00 Total Costs: $221,300.00 One-time Implementation Costs: $25,600.00 Total Costs: $246,900.00 Net annual Cost (one-time costs excluded): $131,300.00 Net annual Cost (one-time costs included): $156,900.00 Conclusion Given that staff can use the City’s existing zoning and other by-laws to address problems associated with STRs, and given that the revenues from licensing STRs will be far outweighed by the associated costs of implementation, administration and enforcement, staff cannot recommend the enactment of an STR licensing by-law. That being said, if Council wishes to proceed with an STR licensing by-law, it can direct staff accordingly, and staff will prepare and present a draft STR licensing by-law for Council’s consideration at the regularly scheduled October Executive Committee and Council meetings. Municipal Law Enforcement staff will monitor any and all problems associated with STRs on an ongoing basis and, to the extent information is available, will monitor growth in the number of STRs operating in the City. As the City grows, the licensing of STRs may become more feasible in the future. - 188 - BYL 01-25 June 23, 2025 Page 9 Attachment: 1.Public Consultation Results Prepared By: Approved/Endorsed By: Jason Litoborski, CPSO Paul Bigioni Division Head, Municipal Law Enforcement Director, Corporate Services & City Solicitor Services JL/ks Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original Signed By:Original Signed By: Original Signed By: - 189 - C , or located at the top or bottom. Use the Text Box Tools tab to change the formatting of the sidebar text box. Type sidebar content. A sidebar is a standalone supplement to the main the Text Box Tools tab to change the formatting of the sidebar text box.] pickering.ca Short-Term Rental By-law Community Engagement & Consultation Results Report Attachment 1 to Report BYL 01-25 - 190 - Municipal Law Enforcement Services Community Consultation Summary Report: Draft Short-Term Rental By-law Chestnut Hill Developments Recreation Complex Tuesday April 2, 2025 9:30 am to 12:00 pm Visitor Summary Visitors to consultation table. 7 Visitors with knowledge of the draft Short-term By-law and engaged with Staff. 3 Visitors engaged by taking information only. 3 Engagement Tools Summary • Copies of the draft Short-Term Rental By-law; • Information package with comments and questions to the draft Short-term Rental By-law; and • Public Information Meeting Sign-In sheet in accordance with the Municipal Freedom of Information Act and Protection of Privacy Act. Comments and Feedback 1. Why is the City of Pickering allowing short-term rentals in the community? Why is this even being considered? 2. Suggestion from resident: If members of council are going to allow short-term rentals to operate in the community there should be measures of restriction in place i.e. by only allowing one (1) short-term rental per 1000 people. 3. Comment on the draft by-law: the removal of “corporation” in the definition of “person”. - 191 - 4. Comment on the draft by-law: Under number 6 – “Schedules” the wording using “Visitor” shall be defined in the definitions or changed using an appropriate term as defined. 5. Comment on the draft by-law: As outlined in number 21 – the resident commented that a one (1) year retention of the short-term rental guest record was too short. Suggested a three (3) year retention period for records. 6. It would be beneficial to discuss the draft by-law at a Councillor Town Hall to allow residents to learn and comment on the draft by-law. 7. Short-term rentals should not be regulated. Those who wish to rent out their home should be allowed to do so without interference from the City 8. The Short-term By-law should be flipped to a by-law for long-term rentals. 9. Short-term rentals in the community will deplete long-term rental inventory and impact rental housing affordability. - 192 - Municipal Law Enforcement Services Community Consultation Summary Report: Draft Short-Term Rental By-law Civic Centre Lobby Wednesday April 3, 2025 5:30 pm to 7:30 pm Visitor Summary Visitors to Community Open House. 2 Visitors with knowledge of the draft Short-term By-law and engaged with Staff. 2 Visitors engaged by taking information only. 0 Engagement Tools Summary • Copies of the draft Short-Term Rental By-law; • Information package with comments and questions to the draft Short-term Rental By-law; and • Public Information Meeting Sign-In sheet in accordance with the Municipal Freedom of Information Act and Protection of Privacy Act. Comments and Feedback 1. Are current STR’s ”grandfathered” from the consolidated zoning by-law and the proposed STR by-law 2. Resident feels this is a cash grab 3. Residents do not want to pay higher property tax, nor report income if they choose to rent out their home for a few weeks a year. 4. Parking issues already exist. There are concerns that STR’s will create more problems, especially in the Seaton area. - 193 - 5. Where will garbage and waste be stored if there is a limited amount of space. Will this lead to more illegal dumping in our City if renters are required to remove and dispose of their garbage. - 194 - City Development Community Consultation Summary Report: Consolidated Zoning By-law including Short- Term Rentals Webex Virtual Open House Meeting Thursday September 21, 2023 7:00 pm to 8:00 pm EST. Meeting Summary Visitors to the Meeting. 5 Visitors with knowledge of the draft Short-term By-law and engaged with Staff. 1 Community Consultation Webex meeting online views post September 21st. 69 Engagement Tools Summary • Draft Consolidated Zoning By-law and site plan images; • Digital Agenda package with comments and questions; and • Public Information Meeting facilitated in accordance with the Municipal Freedom of Information Act and Protection of Privacy Act. Comments and Feedback 1. Are there any questions in regard to shipping containers, nightclubs, or additional dwelling units? Responses: None 2. Staff shared three images; an image of the city centre area as a potential zone for allowing or permitting short-term rentals, a row of stacked townhouses on an arterial road, and highly residential area including single family homes as short- term rental dwelling options. Responses: One - 195 - • Participant: Short-term rentals are not only used by tourists but also are used by individuals that need accommodation while visiting family or friends, where the individual that they’re visiting may not be able to put people up, so short-term rentals address would address this matter. 3. Does anyone have any thoughts on what may be a priority, from your perspective, is it; climate change, housing affordability, or even neighbourhood character? Responses: Two • Participant: My question relates to short-term rentals; can you provide further details on how you plan to regulate short-term rentals and ensure the proper use of these properties? (*Sent question through Webex chat.) Staff: We are looking at the number of days. The provisions that we are looking to come up with are based on the best practices across Ontario. We are looking at the number of days, ensuring that the owner is on site or living on the property, this is their home. Also indicating in which residential area short-term rentals may be permitted. Right now, because we have not heard anything further from residence or any of the public. We are keeping them as short-term rentals permitted in all residential zones. Hopefully, there can be some more direction coming from the surveys, and I would encourage everyone who is either watching on YouTube or here on the screen with us to fill out the survey. • Staff: The adequate regulation of short-term rentals requires a suite of tools from the Municipality. But the Participants comment was to ensure the proper use of these properties. So, the zoning by-law and the zoning provisions will not regulate the safe and proper operation of a short- term rental, it’s really through a licensing by-law that that the operation of a short-term rental could be adequately regulated. So, this evening we’re looking at zoning requirements with respect to short-term rental, so that could: in what zones are short-term rentals a permitted use, will there be any parking minimum parking requirements for short-term rentals. We would have a definition of short-term rental in the zoning by- law, but I don’t think the by zoning law could effectively address the number of days that that a short-term rental could operate. That would be through using other tools the municipality has such as licensing etc. My understanding is that the City is going to be looking at the other tools sometime later this year or in 2024 and present the whole suite of - 196 - tools to address short-term rentals. This evening we’re really just looking at zoning, so definition for short-term rentals, which may include a reference to owner occupied, what zones short-term rentals should be permitted in, and any parking requirements or other sort of zoning requirements. •Participant: What if the rental property is always vacant but continues to be used for events? (Asked through Chat) Staff: I would like to reiterate that zoning does not apply to people, and one, it is applying to the exterior of the building and two it does not regulate the activities inside. There are corporate by-laws that would speak to noise and property standards. - 197 - City Development Community Consultation Summary Report: Consolidated Zoning By-law including Short-Term Rentals In-person Open House Thursday September 21, 2023 7:00 pm to 8:00 pm. Meeting Summary Visitors to the Open House. 8 Visitors with knowledge of the draft Short-term By-law and engaged with Staff. 0 Engagement Tools Summary • Draft Consolidated Zoning By-law, Short-term Rental Video and interactive zoning maps; • Digital Agenda package with comments and questions; and • Public Information Meeting facilitated in accordance with the Municipal Freedom of Information Act and Protection of Privacy Act. Comments and Feedback 1. Staff Introduction: A zoning by law acts as an implementation tool of an Official plan which serves as a vision of how a city will move forward in future land use. Zoning by-laws put the official plan into perspective and contain specific requirements that are legally enforceable. These are known as general provisions, which can be applied across the City. Those are general provisions that can be applied to specific zones. What they regulate are how land is used, where buildings and structures are located on private lots, the types of buildings that are permitted and how they may be used, sizes and dimensions, parking requirements, building heights, and density. *Interactive zoning map displayed. I would like to distinguish Zoning by-laws from cooperate by-laws, we do not zone - 198 - for people, for example, we cannot regulate who rents a room or who rents a short-term rental, but we can define the number of rooms and the ratio of rooms to people. In general, there are principles of safety and infrastructure management that are also built into the creation of provisions that we tend to use as a standard. * Short Term Rental Video shown to guests. 2. Staff lead discussion: A s hort term rental is a source of revenue for homeowners, and an option for travelers to have a more diverse range of options when staying in the GTA. The tension comes from the need for long-term rental and maintenance issues that have arisen from whole home rentals. In response the City is looking at a regulatory approach that includes new provisions for the second draft of the comprehensive zoning by-law plus an investigation of permit systems within 2024. We are two departments that have collaborated and are working in step with each other. As the experience of other municipalities has shown there is a cost to implementing a permit system and their resources. For context, what it is that we can do within the zoning by-law? The zoning by-law permits certain land uses and we can add a definition for what is a short term rental, we can talk about whether it is owner-occupied, and we can look at the different zones, and by zones. I am not necessarily referring to geography but building typology. Currently, we have the potential of having short-term rentals in all residential areas, including mixed-use and single-family homes or single-dwelling homes and everything in between. What are the pros and cons of having short-term rentals within the four location examples provided? Responses: None 3. Staff: We are intending for the second draft of the zoning by-law to include the definition of a short-term rental and to list short-term rentals as a permitted use in certain zone categories. We are hoping to hear from the public about their comments and their opinion as to where they believe short-term rentals should be permitted in the City. That will assist us in preparing the provisions. Responses: None - 199 - Staff: Maybe I can reemphasize, regulation of short-term rentals across the province with municipalities has tended to be a two-pronged approach, one being that provisions in the zoning by-law complement and are in collaboration with the permit system. That is where the internal workings of a short-term rental would be regulated, for example, maintenance of the property or the homeowner's knowledge of what is happening on their property while they are renting it out. I don’t know the full list of what a permit can or cannot cover, so be sure to follow up and pay attention to any additional consultations to develop a permit system. It is something that will be investigated by the City in 2024. Responses: None - 200 - Project Report 03 July 2024 - 03 September 2024 Let's Talk Pickering Short Term Rentals Highlights TOTAL VISITS 1.5 k MAX VISITORS PER DAY 263 NEW REGISTRATI ONS 2 ENGAGED VISITORS 196 INFORMED VISITORS 423 AWARE VISITORS 1.3 k Aware Participants 1,291 Aware Actions Performed Participants Visited a Project or Tool Page 1,291 Informed Participants 423 Informed Actions Performed Participants Viewed a video 0 Viewed a photo 0 Downloaded a document 0 Visited the Key Dates page 0 Visited an FAQ list Page 0 Visited Instagram Page 0 Visited Multiple Project Pages 217 Contributed to a tool (engaged)196 Engaged Participants 196 Engaged Actions Performed Registered Unverified Anonymous Contributed on Forums 0 0 0 Participated in Surveys 98 98 0 Contributed to Newsfeeds 0 0 0 Participated in Quick Polls 0 0 0 Posted on Guestbooks 0 0 0 Contributed to Stories 0 0 0 Asked Questions 0 0 0 Placed Pins on Places 0 0 0 Contributed to Ideas 0 0 0 Visitors Summary Pageviews Visitors 12 Aug '24 26 Aug '24 500 1000 - 201 - Tool Type Engagement Tool Name Tool Status Visitors Registered Unverified Anonymous Contributors Survey Tool Short Term Rentals Draft 433 98 98 0 Let's Talk Pickering : Summary Report for 03 July 2024 to 03 September 2024 ENGAGEMENT TOOLS SUMMARY 0 FORUM TOPICS 1 SURVEYS 0 NEWS FEEDS 0 QUICK POLLS 0 GUEST BOOKS 0 STORIES 0 Q&A S 0 PLACES Page 2 of 13 - 202 - Visitors 433 Contributors 196 CONTRIBUTIONS 197 Let's Talk Pickering : Summary Report for 03 July 2024 to 03 September 2024 ENGAGEMENT TOOL: SURVEY TOOL Shor t Term Rentals Please identify your relationship with Pickering. Select all that all apply: I live in Pickering I work in Pickering I own a business in Pickering I utilize short-term rentals in Pickering I own/operate a short-term rental in Pickering Other (please specify) Question options 50 100 150 200 250 192 38 17 5 6 6 Page 3 of 13 Mandatory Question (197 response(s)) Question type: Checkbox Question - 203 - Let's Talk Pickering : Summary Report for 03 July 2024 to 03 September 2024 Are you in favour of the City implementing Short Term Rental licensing and regulations? 119 (59.5%) 119 (59.5%) 81 (40.5%) 81 (40.5%) Yes No Question options Page 4 of 13 Mandatory Question (197 response(s)) Question type: Radio Button Question - 204 - Let's Talk Pickering : Summary Report for 03 July 2024 to 03 September 2024 Do you use short-term rentals in Pickering? 6 (3.0%) 6 (3.0%) 18 (9.0%) 18 (9.0%) 176 (88.0%) 176 (88.0%) Yes, regularly Occassinally No Question options Page 5 of 13 Mandatory Question (197 response(s)) Question type: Radio Button Question - 205 - Let's Talk Pickering : Summary Report for 03 July 2024 to 03 September 2024 Do you currently operate a short-term rental in Pickering? 8 (4.0%) 8 (4.0%) 192 (96.0%) 192 (96.0%) Yes No Question options Page 6 of 13 Mandatory Question (197 response(s)) Question type: Radio Button Question - 206 - Let's Talk Pickering : Summary Report for 03 July 2024 to 03 September 2024 Do you feel there should be a maximum number of days one renter can be in a short- term rental? (Short-term rentals generally include stays of less than 28 days, but the maximum length can vary depending on the municipality in which the rental is lo... 127 (63.5%) 127 (63.5%) 73 (36.5%) 73 (36.5%) Yes No Question options Page 7 of 13 Mandatory Question (197 response(s)) Question type: Dropdown Question - 207 - Let's Talk Pickering : Summary Report for 03 July 2024 to 03 September 2024 The City has by-laws in place to set standards for property maintenance and usage, and to encourage considerate and respectful relationships between people who live and work in Pickering (available at pickering.ca/Bylaw).Do you feel that the by-law... 75 (37.5%) 75 (37.5%) 125 (62.5%) 125 (62.5%) Yes No Question options Page 8 of 13 Mandatory Question (197 response(s)) Question type: Radio Button Question - 208 - Let's Talk Pickering : Summary Report for 03 July 2024 to 03 September 2024 Do you agree with a Municipal Accommodation Tax applying to short-term rentals? Municipal Accommodation Tax (MAT) is a local tax levied by municipalities on short- term rental accommodations such as hotels, motels, and Airbnb rentals. The purpose of ... 113 (56.5%) 113 (56.5%) 62 (31.0%) 62 (31.0%) 25 (12.5%) 25 (12.5%) Yes No Undecided Question options Page 9 of 13 Mandatory Question (197 response(s)) Question type: Dropdown Question - 209 - Let's Talk Pickering : Summary Report for 03 July 2024 to 03 September 2024 Would you support a regulation that requires the property used for a short-term rental be the owner’s primary residence? 117 (58.5%) 117 (58.5%) 83 (41.5%) 83 (41.5%) Yes No Question options Page 10 of 13 Mandatory Question (197 response(s)) Question type: Radio Button Question - 210 - Let's Talk Pickering : Summary Report for 03 July 2024 to 03 September 2024 Should there be a limit on the number of people permitted in a single rental unit? 172 (86.0%) 172 (86.0%) 28 (14.0%) 28 (14.0%) Yes No Question options Page 11 of 13 Optional question (197 response(s), 0 skipped) Question type: Dropdown Question - 211 - Let's Talk Pickering : Summary Report for 03 July 2024 to 03 September 2024 Should a short-term rental be limited to the main residential dwelling building, or be permitted in outbuildings? Outbuildings may include a second building on a lot already occupied by a main residence. This could include a backyard house, garage,... Limit short-term rental to main building.Allow for short-term rentals for both main building and outbuildings. Other (please specify) Question options 10 20 30 40 50 60 70 80 90 100 110 90 99 11 Page 12 of 13 Mandatory Question (197 response(s)) Question type: Checkbox Question - 212 - Let's Talk Pickering : Summary Report for 03 July 2024 to 03 September 2024 Should the owner of a short-term rental have to make their information (including a contact for public complaints) available on the City of Pickering's website? 120 (60.0%) 120 (60.0%) 49 (24.5%) 49 (24.5%) 30 (15.0%) 30 (15.0%)1 (0.5%) 1 (0.5%) Yes, similar to other businesses who post relevant details online.No, this information should not be publicly available. Other - a database should be maintained by the City for private reference/issues management only.Other (please specify) Question options Page 13 of 13 Optional question (197 response(s), 0 skipped) Question type: Radio Button Question - 213 - Survey Responses Graph I live in Pickering 192 I work in Pickering 38 I own a business in Pickering 17 I utilize short- term rentals in Pickering 5 I own/operate a short-term rental in 6 Other (please specify)6 Yes 119 No 81 *special characters like '&' will be removed from options Please identify your relationship with Pickering. Select all that all apply: Are you in favour of the City implementing Short Term Rental licensing and regulations? 0 20 40 60 80 100 120 140 160 180 200 I live in Pickering I work in Pickering I own a business in Pickering I utilize short-term rentals in Pickering I own/operate a short-term rental in Pickering Other (please specify) 192 38 17 5 6 6 Please identify y... I live in Pickering I work in Pickering I own a business in Pickering I utilize short-term rentals in Pickering I own/operate a short-term rental in Pickering Other (please specify) 0 20 40 60 80 100 120 Yes No 119 81 Are you in favour... Yes No - 214 - Yes, regularly 6 Occassinally 18 No 176 Yes 8 No 192 Do you use short-term rentals in Pickering? Do you currently operate a short-term rental in Pickering? 0 20 40 60 80 100 120 140 160 180 Yes, regularly Occassinally No 6 18 176 Do you use short-... Yes, regularly Occassinally No 0 20 40 60 80 100 120 140 160 180 200 Yes No 8 192 Do you currently ... Yes No - 215 - Yes 127 No 73 Yes 75 No 125 Do you feel there should be a maximum number of days one renter can be in a short-term rental? (Short-term rentals generally include stays of less than 28 days, but the maximum length can vary depending on the municipality in which the rental is located). The City has by-laws in place to set standards for property maintenance and usage, and to encourage considerate and respectful relationships between people who live and work in Pickering (available at pickering.ca/Bylaw).Do you feel that the by- laws currently in place can effectively address community concerns related to short-term rentals, such as noise, parking, and property cleanliness/maintenance? 0 20 40 60 80 100 120 140 Yes No 127 73 Do you feel there... Yes No 0 20 40 60 80 100 120 140 Yes No 75 125 The City has by-l... Yes No - 216 - Yes 113 No 62 Undecided 25 Yes 117 No 83 Would you support a regulation that requires the property used for a short-term rental be the owner’s primary residence? Do you agree with a Municipal Accommodation Tax applying to short-term rentals?Municipal Accommodation Tax (MAT) is a local tax levied by municipalities on short-term rental accommodations such as hotels, motels, and Airbnb rentals. The purpose of the tax is to generate revenue for the municipality to support local tourism initiatives and promotion, increasing overnight stays which in-turn, increases local economic activity. 0 20 40 60 80 100 120 Yes No Undecided 113 62 25 Do you agree with... Yes No Undecided 0 20 40 60 80 100 120 Yes No 117 83 Would you support... Yes No - 217 - Yes 172 No 28 Limit short-term rental to main building. 90 Allow for short- term rentals for both main 99 Other (please specify)11 Should there be a limit on the number of people permitted in a single rental unit? Should a short-term rental be limited to the main residential dwelling building, or be permitted in outbuildings? Outbuildings may include a second building on a lot already occupied by a main residence. This could include a backyard house, garage, or barn for example. 0 20 40 60 80 100 120 140 160 180 Yes No 172 28 Should there be a... Yes No 0 10 20 30 40 50 60 70 80 90 100 Limit short-term rental to main building. Allow for short-term rentals for both main building and outbuildings. Other (please specify) 90 99 11 Should a short-te... Limit short-term rental to main building. Allow for short-term rentals for both main building and outbuildings. Other (please specify) - 218 - Yes, similar to other businesses who 120 No, this information should not be 49 Other - a database should be 30 Other (please specify)1 Should the owner of a short-term rental have to make their information (including a contact for public complaints) available on the City of Pickering's website? 0 20 40 60 80 100 120 Yes, similar to other businesses who post relevant details online. No, this information should not be publicly available. Other - a database should be maintained by the City for private reference/issues management only. Other (please specify) 120 49 30 1 Should the owner ... Yes, similar to other businesses who post relevant details online. No, this information should not be publicly available. Other - a database should be maintained by the City for private reference/issues management only. Other (please specify) - 219 - Report to Council Report Number: CAO 15-25 Date: September 29, 2025 From: Marisa Carpino Chief Administrative Officer Subject: Petticoat Creek Conservation Park Discussions with Toronto Region and Conservation Authority File: A-1440 Recommendation: 1. That Report CAO 15-25 regarding discussions with Toronto Region and Conservation Authority with respect to Petticoat Creek Conservation Park be received for information. Executive Summary: The purpose of this report is to provide an update on the discussions between the City of Pickering (City) and the Toronto and Region Conservation Authority (TRCA) regarding the future of Petticoat Creek Conservation Park (PCCP). The park, which spans 173 acres (70 hectares) along the waterfront, is owned and operated by TRCA and offers various recreational activities. Unfortunately, its infrastructure and amenities have deteriorated over the years due to a lack of investment and resources from TRCA. Recognizing the potential of PCCP, the City engaged KPMG in early 2023 to explore opportunities and business management models that would allow the City to take over maintenance, operations, and capital improvements of the park. The Business Case Analysis completed by KPMG in December 2023 identified a path forward for a City-funded and TRCA- managed PCCP Master Plan process. The plan aims to rehabilitate existing infrastructure and introduce new active recreational elements in non-regulated areas. The proposed investments by the City of Pickering include approximately $35.8 million in capital costs (2023 dollars) over an approximate 7 year period and $2.3 million in annual operating costs (2023 dollars). Key capital improvements, funded by the City, would include pool and splashpad replacements, picnic shelter expansions, renovated and winterized washroom facilities, hiking trail enhancements, new pickleball, basketball and beach volleyball courts, a destination playground, and various infrastructure upgrades. Despite robust negotiations during 2024-2025, TRCA expressed concerns about the introduction of new active recreational programming elements which would attract increased park users and, in their view, detract from the environmental values that support existing park visitor programs and services operating at PCCP. TRCA also expressed concerns about the protection of the environmental aspects/features of the natural areas for hazard management and provision of habitat. TRCA's vision for PCCP focuses on improving existing infrastructure, to support their mandate for environmental stewardship, without adding new active recreational elements. The City made it clear that it’s interest to introduce new active recreational elements would respect the - 220 - CAO 15-25 September 29, 2025 Page 2 environmental sensitive areas of PCCP, be guided by the park planning process, and only be considered in non-regulated, open park space areas. The City and TRCA attempted to develop a Joint Management Park Planning Process, but it became clear that TRCA would not accept terms introducing active recreational elements – which was a condition of the City to support the investment of City funds in TRCA owned property. On August 22, 2025, TRCA informed the City that they would seek funding to develop a Master Plan for PCCP, focusing only on existing infrastructure improvements. Consequently, the City concluded its negotiations with TRCA, as the City's investment is contingent on introducing new active recreational elements. TRCA has since clarified its position, indicating that the Master Plan would seek to evaluate if active recreational elements are appropriate for the non-environmentally sensitive/natural heritage areas of PCCP, however the Master Plan process would take approximately two years to complete once funding and staff resources are in place. Based on the time frame required, the City’s pursuit of active recreational elements in PCCP is concluded. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priorities of Advocate for an Inclusive, Welcoming, Safe & Healthy Community; Lead & Advocate for Environmental Stewardship, Innovation & Resiliency; and Strengthen Existing & Build New Partnerships. Financial Implications: The City of Pickering included $300,000 in the 2025 Budget to hire a consultant and undertake the PCCP Master Planning Process, in collaboration with TRCA. Since TRCA and the City could not come to terms on the principles that would guide its development, these funds remain unspent. TRCA will be seeking funding from the Region of Durham, in addition to the City and senior levels of government. City staff will not be introducing funds in the draft 2026 Budget and 2027-2035 Capital Forecast to support this effort. Discussion: The purpose of this report is provide an update on the discussions with TRCA regarding PCCP. PCCP is owned and operated by the TRCA. The 173 acre (70 hectare) park area is strategically located along the waterfront and offers cycling, walking and running along the waterfront trail, picnic areas for families and corporate events, and a wide range of natural, environmentally significant features to explore. Throughout the years, the amenities at PCCP have remained static and/or deteriorated due to lack of financial and/or human resources investment from TRCA. For instance, the park’s outdoor aquatic facility has remained closed since the onset of COVID-19 in 2020 due to mechanical and infrastructure challenges. With the right kind of investment, PCCP also has the capability of becoming a destination park that would attract visitors from the Greater Toronto Area. - 221 - CAO 15-25 September 29, 2025 Page 3 Recognizing the opportunity of the site and the potential PCCP has, the City engaged KPMG to investigate opportunities and discuss the business management models with TRCA that would allow the City to assume responsibility for the maintenance, operations, and potential investment in the necessary capital improvements to revitalize the park (Resolution #158/23; Notice of Motion, Attachment 1). As per Report CAO 11-23 (Resolution #365/23, Attachment 2), the Business Case Analysis was completed by KPMG in December 2023 in consultation with stakeholders including TRCA. The findings of the business case analysis demonstrated a path forward wherein a City funded and TRCA managed PCCP Master Plan process could be undertaken that would establish a vision for the long-term management use of the park, based on extensive stakeholder engagement, that delivers on TRCA’s mandate and complies with regulations applicable to the lands. Furthermore, it identified potential investments, once again funded by the City of Pickering, which would both rehabilitate existing aging infrastructure and introduce new active recreational elements in areas that are open space designations outside of the regulated area. The introduction of new active recreational elements such as pickleball, beach volleyball, and basketball courts, sheltered lakefront viewing deck, destination playground and the replacement of the pool and splashpad (which are in disrepair and have been closed for some time) was a priority for the City. PCCP is one of the largest green spaces in the City’s urban area. The City’s analysis identified an opportunity to develop a vision for PCCP, through a park master plan exercise in collaboration with TRCA, that would position PCCP as a year round destination park, introduce new programming and public amenities to PCCP, enhance natural trail experiences and education of natural heritage and conservation, leverage large park areas for events, enhance safety through lighting and improved parking lots, widening roads to accommodate snow plows in the winter, and improved facilities (i.e. washrooms, pavilions) that support park activities. The benefit for TRCA is that the site is responsibly maintained by a municipality with the necessary experience, expertise and financial/human resources – that delivers on the objectives and mandate of TRCA. It relieves the financial strain on TRCA but still delivers on the intended outcome. These City investments reflected approximately $35.8 million in capital costs (2023 dollars) and $2.3 million in annual operating costs (2023 dollars) for maintenance, operating and staff costs. Capital Improvements, identified by the City, for consideration include: Existing Infrastructure 1.Pool Replacement 2.Splashpad Replacement 3.Picnic Shelter & Outdoor Seating Expansion 4.Hiking Trails Enhancement (side trails and programming to support education) 5.Swimming Pool Building Repairs & Renovations 6.Washroom Building Repairs & Renovations (& winterize) 7.Maintenance Shop & Office Replacement - 222 - CAO 15-25 September 29, 2025 Page 4 8.Roadways, Walkways Repairs & Upgrades 9.Safety & Security Upgrades related to Parking (lighting, formal parking lots) 10. Services Upgrades (gas, water, hydro, sanitary & storm) New Infrastructure 11. Pickleball Courts 12. Beach Volleyball Courts 13. Basketball Courts 14. Sheltered Lakefront Viewing Deck 15. Destination Playground that highlights the natural environment Operational Enhancements identified by the City of Pickering for consideration include: 16. Extend the seasonal use of the park to 12 months of the year 17. Expand Summer Day Camp Programming & Community Events 18. Introduce Passive Self-led Winter Activities (snowshoeing, trail walking) 19. City responsible for Snow Clearing of Roadways and Walkways 20. City responsible for PCCP park operation, staffing and maintenance As per Report FIN 01-24 (Resolution #379/24, Attachment 3), Council directed staff in January 2024 to commence negotiations with TRCA for PCCP for consideration of amenities included above and to include basketball courts and an outdoor pool, at such time that a visionary exercise commences. Since that time, City staff have been in robust negotiations with TRCA. Several meetings took place in an effort to define a shared vision for PCCP and explore opportunities to enter into such an arrangement. At the request of TRCA, a formal expression of interest was provided to TRCA dated May 23, 2023 (Attachment 4). After much discussion, TRCA expressed their clear concerns in the City taking over the maintenance and operation of PCCP and for the introduction of new active recreational programming being proposed by the City considering their environmental stewardship function. The City made clear our position that active recreational elements would only be considered in spaces outside of the regulated area. In a letter from TRCA to the City dated October 23, 2024, TRCA recommended a PCCP Park Planning Project informed by engagement which could determine program elements compatible with site goals and current and future community needs (Attachment 5). From TRCA’s perspective, these elements would include “such improvements to the Waterfront Trail, washrooms, the workshop, park roads, parking lot, conversion of the pool complex area to support picnicking, education, and other events, and other required essential infrastructure upgrades, that provide great value to Pickering residents and visitors”. TRCA’s vision for improvements did not include new active recreational amenities as proposed by the City such as pickleball courts, replacement of the pool and splash pad, beach volleyball, etc. In response, the City provided TRCA with a letter dated October 31, 2024 that summarized the contrast between TRCA’s and the City’s position and highlighted that there was not an - 223 - CAO 15-25 September 29, 2025 Page 5 alignment for the potential for PCCP and the path forward (Attachment 6). Council was provided a confidential update on the negotiations in December 2024 (Report CAO 08-24). In an effort to resume discussions and find common ground, both the City and TRCA undertook the exercise of developing a “Joint Management Park Planning Process for PCCP”. This document sought to identify jointly agreed upon objectives, purpose, criteria, governance and funding of the Master Plan process. It unfortunately became apparent to the City that TRCA would not accept terms that would introduce active recreational elements, lighting to the parking lots and replace/reintroduce the pool or splashpad. On August 22, 2025, the City received a letter from TRCA advising that at the direction of the TRCA Board they would be working through their budget process to request funding from the Region of Durham to develop a Master Plan for PCCP (Attachment 7). They will also be seeking funding from the City and senior levels of government. TRCA is not interested in pursuing new active recreational elements at PCCP until they have agreed upon an updated vision for PCCP through the park master planning process. Once again, their interests remain to invest in their existing infrastructure and replacing the pool with an expanded picnicking area. TRCA has since clarified its position, indicating that the Master Plan would seek to evaluate if active recreational elements are appropriate for the non-environmentally sensitive/natural heritage areas of PCCP, however the Master Plan process would take approximately two years to complete once funding and staff resources are in place. Based on the time frame required, the City’s pursuit of active recreational elements in PCCP is concluded . Since the City’s investment of funds is contingent on a vision that includes the introduction of new active recreational elements in designated spaces in PCCP, the City has concluded its negotiation with TRCA on this joint initiative. Attachments: 1.Notice of Motion and Resolution #158/23 2.Report CAO 11-23 and Resolution #365/23 3.Resolution #379/24 4.City’s Formal Expression of Interest dated May 23, 2023 5.TRCA Letter to the City dated October 23, 2024 6.City Letter to TRCA dated October 31, 2024 7.TRCA Letter to the City dated August 22, 2025 - 224 - CAO 15-25 September 29, 2025 Page 6 Prepared By: Approved/Endorsed By: Marisa Carpino Richard Holborn Chief Administrative Officer Director, Engineering Services Stan Karwowski Director, Finance & Treasurer :MC Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original Signed By:Original Signed By: Original Signed By: Original Signed By: - 225 - Notice of Motion Petticoat Creek Conservation Park – TRCA Date: April 24, 2023 Moved By: Councillor Brenner Signature: Seconded By: Councillor Robinson Signature: Now therefore be it resolved, that the Council for the Corporation of the City of Pickering: 1.Directs Staff, through the Office of the CAO, to enter into discussions with Toronto and Region Conservation Authority (TRCA) regarding the potential acquisition of Petticoat Creek Conservation Park by the City or Management Agreement of said property between the City and TRCA. 2.That $50,000 be added to the 2023 Current Budget in General Government, Consulting account (502230) to be funded by Rate Stabilization Reserve, for the purpose of securing consulting services for a Business Case Analysis regarding the acquisition, appraisal valuation financing strategy, financial operating impacts including asset replacement strategy and/or Management Agreement of Petticoat Creek Conservation Park. 3.That Staff report back to Council, regarding the status of discussions with TRCA, by Q3 2023. Attachment 1 to CAO 15-25 - 226 - Legislative Services Division Clerk’s Office Directive Memorandum April 28, 2023 To: Marisa Carpino Chief Administrative Officer From: Susan Cassel City Clerk Subject: Direction as per Minutes of the Meeting of City Council held on April 24, 2023 Petticoat Creek Conservation Park – TRCA Council Decision Resolution #158/23 Please take any action deemed necessary. Susan Cassel Copy: Director, Finance & Treasurer Now therefore be it resolved, that the Council of The Corporation of the City of Pickering: 1. Directs Staff, through the Office of the CAO, to enter into discussions with Toronto and Region Conservation Authority (TRCA) regarding the potential acquisition of Petticoat Creek Conservation Park by the City or Management Agreement of said property between the City and TRCA; 2. That $50,000 be added to the 2023 Current Budget in General Government, Consulting account (502230) to be funded by Rate Stabilization Reserve, for the purpose of securing consulting services for a Business Case Analysis regarding the acquisition, appraisal valuation financing strategy, financial operating impacts including asset replacement strategy and/or Management Agreement of Petticoat Creek Conservation Park; 3. That Staff report back to Council, regarding the status of discussions with TRCA, by Q3 2023. - 227 - Report to Council Report Number: CAO 11-23 Date: December 11, 2023 From: Marisa Carpino Chief Administrative Officer Subject: Opportunity for Petticoat Creek Conservation Park -File: A-1440 Recommendation: 1.That Report CAO 11-23 regarding Opportunity for Petticoat Creek Conservation Park be received for information. Executive Summary: Petticoat Creek Conservation Park (PCCP) is owned and operated by the Toronto and Region Conservation Authority (TRCA). The 173 acres park area is strategically located along the waterfront and offers cycling, walking and running along the waterfront trail, picnic areas for families and corporate events, and a wide range of natural features to explore. Throughout the years, the amenities at PCCP have remained static and/or slightly eroded due to lack of financial investment and/or human resources from TRCA. Recognizing the opportunity of the site and the potential PCCP has, the City engaged KPMG to investigate opportunities and discuss the business management models with TRCA that would allow the City to assume responsibility for the maintenance, operations, and potential investment in the necessary capital improvements to revitalize the park. The Park provides the City with a rare opportunity to acquire a crown jewel that is only 15 minutes away for most of Pickering’s population. With the right kind of investment, PCCP also has the capability of becoming a destination park that would attract visitors from the Greater Toronto Area (GTA). Thorough discussions were held with internal stakeholders such as Community Services, Corporate Services, Engineering Services, Finance Department, and Operations Department staff teams. External stakeholders such as the TRCA were also engaged to better understand opportunities and current facility conditions at this site and what can be achieved. Based on the conversations, a review of the financials, and research of other models, KPMG formulated their report, Opportunity for Petticoat Creek Conservation Park (Attachment 1). Findings from KPMG’s report indicate that a potential partnership with TRCA would include: 1.A business management model where the City can optimize control of the property. 2.Enhanced programming to provide residents with a unique experience while ensuring conservation areas are protected. This is best achieved through the development of a formal master plan in collaboration with TRCA. 3.Provincial and Federal government grants to enable the development of infrastructure upgrades and program components. This is best achieved through partnership funding. Attachment 2 to CAO 15-25 - 228 - CAO 11-23 December 11, 2023 Subject: Opportunity for Petticoat Creek Conservation Park Page 2 City staff and TRCA have an alignment on the vision of the park in terms of program enhancements. The purpose of this report is to share the results of KPMG’s analysis regarding the potential partnership of PCCP property between the City and TRCA, the potential for enhanced park amenities and programming, and the projected financial impact to the City of Pickering. Financial Implications: KPMG’s analysis of program improvements indicates that significant financial investment will be required to meet the programming potential, which enables year-round use, and upgrades in road safety and park security. The potential capital investment in PCCP is projected to be $5,400,000 in current infrastructure repairs, $11,500,000 in new pool (design and construction) and $18,900,000 in new capital infrastructure, in 2023 dollars. This represents a total investment over an approximate 10 year forecast of approximately $35.8 million in capital costs, in 2023 dollars. If the City does not replace the pool, it would cost $1,000,000 to remove it, in 2023 dollars. For the new proposed capital infrastructure and programs (including the pool), it is expected that these would add approximately $2.3 million in annual operating costs (maintenance, operating and staffing). This cost is expected to be fully realized beginning in 2029, when all capital infrastructure and programs have been put in place. Discussion: The Petticoat Creek Conservation Park (PCCP) is a significant cultural and natural heritage site within the City. It is a large public green space within our urban area of Pickering that provides residents and visitors alike with the unique opportunity to gather, play, learn, explore, hike, experience nature and so much more. The property is owned and managed by the Toronto and Region Conservation Authority (TRCA) who are reliant on various forms of government and grant funding to sustain the capital. Over the years, various amenities at PCCP have deteriorated or been removed from service due to a lack of financial and/or human resources. For instance, the park’s outdoor aquatic facility has remained closed due to mechanical and infrastructure challenge s. Recognizing the potential that this property has for residents and visitors alike, Council directed staff through Resolution #158/23 (Attachment 2), to explore opportunities to purchase PCCP or enter into a management/lease agreement with TRCA that would enable the City to assume responsibility for the maintenance and day to day operation and invest in the necessary capital improvements. As a result, KPMG was secured for the purpose of developing a Business Case Analysis regarding the business management models, appraisal valuation, and financial operating impacts including asset replacement strategy of PCCP. KPMG’s analysis highlights the distinct potential offered by PCCP for the City, including the ability to oversee a substantial waterfront park and enhance the City's ecological framework by introducing new features, programs, and events for the advantage of Pickering's local communities. - 229 - CAO 11-23 December 11, 2023 Subject: Opportunity for Petticoat Creek Conservation Park Page 3 A.Programming Potential PCCP has several existing amenities that attract visitors to the park. However, permanent structures such as the outdoor swimming pool, buildings/offices, washrooms were developed in 1975. To help reactivate PCCP, investments in these structures are necessary. There are mutual goals between the City and TRCA about leveraging the PCCP site to be more optimally used. To properly prioritize park upgrades, it is essential for the City of Pickering to develop a Master Plan in collaboration with TRCA and establish a vision for the long-term management and use of the park. The main objectives of a PCCP Master Plan would include positioning PCCP as a destination park for Pickering residents and GTA visitors; enhancing programming to the conservation area; extending use of the park to 12 -months of the year; and leveraging large areas as event space that cannot oth erwise be accommodated at Pickering’s greenspaces. Given that PCCP is strategically located in part on environmentally significant areas, the City’s focus on new programming is limited to areas that are open space designations and do not fall within the regulated zone. A thorough assessment of the site would need to be completed before the introduction of any initiatives, however there are a few low hanging fruits that can be accomplished immediately. Further upgrades can be introduced through staged improvements. These include the renovation of washrooms and pavilions; upgrades to parking lots and lighting and launching new facilities/activities on site such as pickleball courts and beach volleyball. Recognizing that PCCP’s potential is vast, the City also aims to maximize opportunities to residents throughout the four seasons by winterizing washrooms and implementing new winter programming that respect the natural elements of the Park such as, snowshoeing and cross country skiing. Enhancement plans for PCCP include the option for newly constructed pool with splash pad too. The Swimming Pool Complex has been repaired several times in the past, however it is now at a state where major replacement is required in the underground piping and machinery. The process and anticipated cost to repair and renovate the existing pool versus rebuilding a new pool is the same with estimated costs coming in at $10 million for each option. For these reasons, repairing the existing pool was considered and dismissed. As such, there are two options remaining: 1.Remove existing pool structure, implement new swimming pool with modern and cost effective design at a cost of approximately $10 million; or 2.Abandon the swimming pool at a cost of $1,000,000 The anticipated capital costs related to the design and implementation of the new swimming pool and other programs amount to approximately $30.4 million. Depending on how the city secures the right to the property, this will help determine if the City has financial capacity to rebuild the pool and/or splashpads. City staff will bring forward a - 230 - CAO 11-23 December 11, 2023 Subject: Opportunity for Petticoat Creek Conservation Park Page 4 Capital Plan strategy in January 2024 that will include PCCP and other key infrastructure investments for Council’s consideration. Initiatives being proposed must undergo the necessary screenings for environmental sensitivities and habitat considerations. While this may be the case, there is a mutual understanding between City staff and TRCA about placement of upgrades on unregulated zones. Next Steps In January 2024, a Special Council Meeting will be held to review and prioritize key capital projects that Council may request the Mayor to consider for inclusion in the 2024 or future budgets during the current term of office. The PCCP project will be included as an option for Council’s consideration. Attachments: 1.Opportunity for Petticoat Creek Conservation Park 2.Resolution #158/232 Prepared By: Approved/Endorsed By: Farnaz Patel Stan Karwowski Strategic Initiatives & Corporate Priorities Advisor Director, Finance & Treasurer FP:mc Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original Signed By: Original Signed By: Original Signed By: - 231 - Opportunity forPetticoat Creek Conservation Park City of Pickering Council Meeting –December 11th, 2023 — December 11, 2023 Attachment #1 to Report CAO 11-23 - 232 - 2Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent me mber firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. 01 Executive Summary - 233 - 3Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent me mber firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. In July 2023, the City of Pickering (the City or Pickering) retained KPMG LLP (KPMG) to conduct a business case analysis on t he merits and associated challenges with a potential acquisition or a partnership with the Toronto and Region Conservation Authority (TRCA)for Petticoat Creek Conservation Park (PCCP) that would enable the City to assume responsibility for the maintenance, including any potential capital improvements, and day to day operations of PCCP. The assessment intends to inform the City regarding the opportunity and how a partnership with TRCA could benefit the City and residents over the long term. This report summarizes the findings and the potential next steps. PCCP is a significant cultural and natural heritage site within the City of Pickering. It is a large public green space within the City that provides residents and visitors alike with the unique opportunity to gather, play, learn, explore, hike, experience nature and so much more. Currently, PCCP is owned and managed by the TRCA who are reliant on various forms of government and grant funding to sustain the capital and ope rating program of the park. Over the years, various amenities at PCCP have deteriorated or been removed from service due to a lack of financial and/or human resources. This has negatively impacted user experience and does not realize the full potential of the park. Our Approach Through discussions with internal and external stakeholders and a review of financial data and a facility condition assessmen t provided by TRCA, KPMG has considered the following three key elements that the City should be considering as part of the business case for realizing the full potential of PCCP and the City’s role in achieving that objective. Executive Summary –Background and Purpose KPMG has been retained by the City of Pickering to conduct a business case analysis on the merits of a potential partnership with TRCA for the Petticoat Creek Conservation Park. Business Model Enhanced Programming Funding - 234 - 4Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent me mber firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. About PCCP PCCP is located in the southwestern end of Pickering and borders Lake Ontario. The park is owned and operated by the TRCA. Executive Summary –A Unique Opportunity Petticoat Creek Conservation Park overlooks Lake Ontario and is one of the largest green spaces in Pickering’s urban area. Moving forward, the City has a unique opportunity to work together with the TRCA to develop a vision for the long -term management and use of the park. The opportunity to acquire or manage PCCP is a unique one. In order to properly prioritize park upgrades, the City has indicated that it will aim to develop a master plan and establish a vision for the long-term management and use of the park in collaboration with TRCA. The main objectives of a PCCP master plan are to: Position PCCP as a destination park for not only City residents, but to attract visitors from the wider GTA to introduce them to Pickering tourism Bring new programming and activities to the conservation area Extend use of the park and seasonal use to 12-months of the year Leverage large areas as event space that cannot be accommodated at Pickering’s Esplanade Park - 235 - 5Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent me mber firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. Current Infrastructure Requires Maintenance The buildings at PCCP were constructed in 1975, so in addition to the investment required for the swimming pool complex, a third party facility condition assessment completed in 2021 for PCCP found that there are other facilities within the PCCP that are overdue for maintenance. The findings from the third-party facility condition assessment as well as a breakdown of anticipated costs required for repairs can be found on page 17. The backlogged repairs are short term solutions to aging assets, so the City has considered the replacement of some of these assets entirely (new maintenance building, winterized washrooms and road paving) in the anticipated new capital investments identified on page 29. Therefore these backlogged costs may not all be applicable and should be further investigated. Executive Summary –Enhancing Public Use There are a significant number of improvements that the City can make within the PCCP to enhance existing use, increase visitor traffic and generate revenue. Estimated Remaining Maintenance Costs: $5.4 million (2023$)1 Opportunities to Reimagine the Swimming Pool PCCP has historically been popular for it’s large outdoor swimming complex. Due to the age of the main pool structure, the complex is in a state of disrepair and has been closed since 2019. In addition to being in relatively poor condition, the shape and design of the pool is very difficult to operate and lifeguard. To repair and renovate the existing pool would require excavating the bed of the pool to reinstate soil conditions, essentially the same process and anticipated costs as building an entirely new pool. For these reasons, repairing the existing pool was considered and dismissed. As such, there are two options for the City to consider: 1.Remove existing pool structure, implement new swimming pool with modern design at a cost of $10 million, plus approximately 15% in design costs 2.Abandon the swimming pool and remove the existing pool structure at a cost of $1 million, and use the space for other programs Estimated New Pool Design and Capital Costs:$11.5 million (2023$) 1 This estimate is in 2023 dollars and is a sum of the recommended maintenance costs between 2021 and 2030 that were not completed by TRCA. - 236 - 6Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent me mber firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. Financial Investment The challenge facing the City with respect to expanded programming is the large financial investment required to deliver the infrastructure needed for the new programming, enable winter use, and improve road safety and park security. Detailed capital cost estimates for program implementation and park enhancements are discussed on page 29. The City has provided input on the capital improvement timelines, where implementation could begin in 2026 and continue to the end of 2029. Executive Summary –Expanded Programming The City of Pickering wants to position PCCP as a destination park by introducing activities and programming that are inclusive and can appeal to a wide demographic. Pickleball Improved Programming To make PCCP a destination park, PCCP requires other programs or facilities that would help attract new visitors. There is a shared vision among City stakeholders to introduce new park features and programs to help reinvigorate PCCP. By providing capital support, the City can implement the following programming or provide enhancements to existing amenities for the residents of Pickering and the wider GTA to enjoy: Picnic Areas Day Camps Nature Education Winterized Washrooms Hiking Trails Paved Roads Estimated New Capital Costs $ 30.4 million (one time) (2023$) Estimated New Operation and Maintenance Costs:$ 2.3 Million (per year) (2023$) New Outdoor Pool It has been noted that funding from other levels of government could be available to support the construction of some of the new programs and facilities. There may also be interest from private sector partnerships to fund or operate the new programs (e.g., volleyball and pickleball organizations). It is the City’s intention to pursue these grants in partnership with TRCA to help alleviate financial burdens. - 237 - 7Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent me mber firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. TRCA Involvement PCCP is a watershed area that is owned and managed by the TRCA. As a conservation park, it offers a unique natural corridor for wildlife to live or travel along the creek towards Lake Ontario, therefore there are various ecological factors to consider, if the City were to implement new infrastructure in the park. In order to continue to protect the natural heritage on site, the focus of new programming should be located in the area highlighted in blue on the map on the right. Business Management Models There are various amenities at PCCP that have eroded over time due to a lack of financial and/or human resources. The City is exploring opportunities to either purchase PCCP or enter into a management/lease agreement with TRCA to enable the City to assume responsibility for the maintenance and day to day operation and potentially invest in the necessary capital improvements to revitalize and reactivate the park. Given the limited financial position of TRCA, we don’t believe they are in a position to make meaningful contributions to operating or capital costs. Executive Summary –Collaborate with TRCA PCCP is a conservation area that is owned and managed by the TRCA, who relies on various forms of government and grant funding to sustain the capital and operating program. Entering into a partnership with TRCA for the management of PCCP may result in sharing of costs. - 238 - 8Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent me mber firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. Safety Improvements PCCP is currently open daily between 9 am and 8 pm from mid-May to early September and weekends only from early September to October. As part of the City’s new vision for the park, PCCP would remain open throughout all four seasons and remain accessible and safe for all visitors. Road safety and informal parking lots have been identified as a major concern, where streets are narrow and unfenced. If extending the hours of use, the City plans to install street lighting to ensure visibility after sunset. Extending operation into the colder months will also require new winterized washrooms and snow removal equipment. Open Space for Events and Recreation With significant growth anticipated in Pickering in the coming years, the City is looking to enhance recreational programming and greenspaces to sufficiently serve the needs of the growing population. The City sees opportunity to use PCCP as new program space for Day Camps to help reduce pressure on existing recreation facilities, where many programs are currently at capacity. Executive Summary –Municipal Requirements If PCCP were to be managed and operated by the City of Pickering, there are a number of essential changes that will need to be made to improve the safety and usability of the park. Moreover, as the Pickering City Centre project unfolds and existing outdoor event spaces (i.e., City Hall and Glenanna Park) will undergo renovations, a new large-scale event space will be required to serve the community for events like the annual food truck festival. - 239 - 9Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent me mber firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. 02 Project Background and Understanding - 240 - 10Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent me mber firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. Petticoat Creek Conservation Area Background Petticoat Creek Conservation Park (PCCP) is located in the southwestern end of Pickering and borders Lake Ontario. The park is owned and operated by the Toronto and Region Conservation Authority (TRCA). Petticoat Creek Conservation Park Area, Pickering About Petticoat Creek Conservation Park •Petticoat Creek Conservation Park (PCCP) provides a large public green space within the urban area of Pickering that provides residents and visitors with the opportunity to gather, play, learn, explore, hike and experience nature. •PCCP offers a unique natural corridor for wildlife to live or travel along the creek towards Lake Ontario. It is home to 69 types of trees, such as willows, oak, birch and pine, and a wide variety of wildlife, notably white-tail deer, foxes, red tailed hawks, rabbits and squirrels. TRCA Involvement •Toronto and Region Conservation Authority (TRCA) is a registered charity, established under the Conservation Authorities Act and aims to enhance the region’s natural environment and protect land, water and communities. •TRCA owns about 40,000 acres of land in the Toronto region. •PCCP is owned and managed by the TRCA and TRCA relies on various forms of government and grant funding to sustain the capital and operating program. •Various amenities at PCCP have eroded over time and some have been removed from service due to a lack of financial and/or human resources. This has impacted user experience and does not realize the full potential of the property. - 241 - 11Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent me mber firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. 03 Location Overview - 242 - 12Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent me mber firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. Overview of Area Surrounding Pickering Pickering has a population of approximately 100,000 people with 231 square kilometres of area that borders communities such as Toronto, Ajax and Whitby and has Lake Ontario to the south. •Pickering is located in Southern Ontario, Canada, immediately east of Toronto in Durham Region. •The City has a population of approximately 100,000 people and covers an area of 231 square kilometres. •Pickering is anticipated to be one of the most rapid growing areas in the GTA in the next 20 years, with a population projected to double during that time. •Toronto, Markham, and Rouge Park border Pickering on the west; Ajax and Whitby border Pickering on the east; Uxbridge borders to the north; and Lake Ontario forms Pickering's southern boundary. Pickering Toronto Ajax Whitby Lake Ontario Markham Petticoat Creek Conservation Park - 243 - 13Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent me mber firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. TRCA Greenspace in Pickering Pickering is home to four conservation properties that are managed by the TRCA. ★Petticoat Creek Conservation Park: The 173 acres of park area offers cycling, walking and running along the waterfront trail, picnic areas for families and corporate events, a wide array of flora and fauna to explore, and views of the bluffs. 1. Greenwood Conservation Area: The park is located in both the City of Pickering and the Town of Ajax, separated by Fifth Concession Road. The Trans Canada Trail passes through the park. The park provides opportunity for activities such as hiking, cross country skiing, fishing, bird watching and camping. 2. Claremont Nature Centre: An area of 395 acres with the Duffins Creek running through the property. It includes the Claremont Field Centre School which offers outdoor education programs for school, Scouts, Guides and other general interest groups. Although the Field Centre is not open to the general public, the site is open for hiking. 3. Altona Forest: An area of 131 acres that was designated as environmentally significant as it serves as an essential habitat for a large number of plants and animals native to southern Ontario. These include many migratory and songbirds, foxes, coyotes, hawks and rare amphibians. Permitted activities in the forest include hiking, bird watching and wildlife photography. Altona Forest Petticoat Creek Conservation Park Greenwood Conservation Area 1 3 2 Claremont Nature Centre - 244 - 14Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent me mber firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. Overview of Major Greenspaces in Pickering The City of Pickering places importance on operating and maintaining high quality parks and greenspaces for its residents. Pickering sees its recreation and parks system as essential to the well-being of its residents. City of Pickering –Recreation & Parks Master Plan 2017 Parks Legend City Boundary The City of Pickering developed a master plan for recreation and parks services to keep pace with the anticipated growth of the City. The Vision set out for parks and recreation services in Pickering is: We are active, cohesive, sustainable, and enjoy community pride in Pickering through our participation in recreation, parks and special events. The map on the right illustrates the vast amount of parks and greenspace (denoted in light blue) the City of Pickering manages for its’ residents. - 245 - 15Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent me mber firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. 04 Description of Subject Property and Asset Condition - 246 - 16Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent me mber firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. Amenities and Programming at PCCP PCCP has a number of existing amenities that attract visitors to use the park. Overview of Petticoat Creek Conservation Park •Open daily between 9 am to 8 pm from May 20 –September 4, 2023 and weekends only from September 2 –October 9, 2023 •The park is approximately 173 acres in size. •Permanent structures at PCCP were initially developed in 1975. The pool complex has been significantly renovated since. •The main structures (assets) in PCCP include: 1.Outdoor Swimming Pool; 2.Swimming Pool Building; 3.Lifeguard Office; 4.Maintenance Shop/Office; 5.Public Washrooms (Pleasant Point Washroom and Rogers Acres (Lakeview) Washroom; and 6.Other Miscellaneous Structures (e.g., wooden shed, entrance gate booth, picnic shelters and other site infrastructure). Photo source: TRCA, 2021 - 247 - 17Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent me mber firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. Current Condition of Park Infrastructure and Facilities A facility condition assessment was completed in 2021 by FCAPX a Division of Roth IAMS Ltd. (detailed in Appendix B) and found a number of capital repairs required over the next five years. These are summarized at a high level below. Note: The rating information and costing data presented has been summarized from the facility condition assessment report pre pared by FCAPX. The estimated costs of repairs on this slide are as at 2021, determined at the time of the assessment. The estimated costs do not account for inflation. Swimming Pool The Facility is not functioning as intended; must be dealt with without delay Cost of outstanding repairs: $5.4 million (2021$) Swimming Pool Building The Facility is not functioning as intended; must be dealt with without delay Cost of outstanding repairs: $856k (2021$) Lifeguard Office The Facility are functioning as intended; minimal repairs anticipated within the next five years. Cost of outstanding repairs: $30k (2021$) Maintenance Office The Facility is not functioning as intended; must be dealt with without delay Cost of outstanding repairs: $193k (2021$) Washroom Buildings The facility is not functioning as intended; repairs required within the next year to restore functionality. Cost of outstanding repairs: $196k (2021$) Site Infrastructure The maintenance of park facilities and infrastructure include paved roadways, walkways, water and sewage. Cost of outstanding repairs: $5.9 million(2021$) - 248 - 18Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent me mber firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. 05 Programming Potential - 249 - 19Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent me mber firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. Programming in Other Conservation Areas and Parks In addition to seeking staff input, other conservation areas and parks in Ontario were reviewed to inform opportunities for programs. Further information about Byng Island and Heart Lake are outlined in this report due to similarities in size and existing features of these parks. Photo Source: Tourist Places Springwater Conservation Area Byng Island Conservation Area Heart Lake Conservation Area Jack Darling Memorial Park Photo Source: Grand River Conservation Authority Photo Source: BlogTOPhoto Source: Ontario Conservation Areas Rouge National Urban Park Photo Source: City of Toronto Oshawa Lakeview Park Photo Source: Oshawa Express - 250 - 20Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent me mber firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. Byng Island Park Conservation Area Byng Island is a conservation area located in Dunnville, Ontario. The park is owned and managed by the Grand River Conservation Authority and offers visitors a chance to explore the Grand River and Lake Erie. The conservation area is 470 acres in size and is open daily from May 1 to October 15. Features and Activities •The largest outdoor swimming pool in Canada (max. capacity: 1,000) people, includes a wading area and splash pad. •380 campsites, 134 of which are serviced (electricity and water) •Pavilion with full kitchen and washrooms (for events e.g., weddings) •Three concrete boat launches to accommodate sailing, boating, fishing •Picnic tables •Two sand volleyball courts •A baseball field •Carolinian forests, the river, provincially significant wetlands and creeks for unique bird watching and fishing opportunities. •A two-kilometer nature trail Byng Island is a comparable conservation area located in Dunnville, Ontario, that features a swimming pool among other public use amenities. Photo Source: Ontario Conservation Areas Photo Source: Grand River Conservation AuthorityPhoto Source: Grand River Conservation Authority - 251 - 21Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent me mber firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. Heart Lake Conservation Area Heart Lake Conservation Area occupies 418 acres in the Etobicoke Creek watershed, within the City of Brampton. Its diverse ecosystem includes two kettle lakes, the headwaters for Spring Creek, and provincially significant wetlands. Features and Activities •Aquatic facility –fully accessible 840 sqm heated swimming pool and splash pads •Over 30 wetland-themed water features •Day camps •Picnic areas –10 picnic site throughout the park •Fitness trail –outdoor fitness stations for strength training, enhanced stretching, cardio activities •Treetop Trekking –eight course, 10 zip lines, and 75 aerial games •Fishing –including a “Learn to Fish” program •Hiking trails –including a treecaching trail activity •Medicine Wheel Garden Energy and Water Efficiency A system controller ensures that the aquatic playground features only use water when activated by a user pushing an activation button located in the playground. The features are pre-programmed to follow various sequences once activated. Washrooms and the pump house feature energy efficient light fixtures and low flow toilets and faucets. Heart Lake is a TRCA-owned conservation area located in Brampton, Ontario, that features two kettle lakes, an outdoor swimming pool among other public use amenities. Photo Source: TRCA - 252 - 22Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent me mber firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. PCCP Master Plan In discussions with City staff and TRCA, a number of programming improvement objectives and considerations to increase visitor footfall have emerged as key opportunities to help reactivate PCCP. PCCP is a large waterfront park located in Pickering and is one of the largest green spaces in the City’s urban area. Discussions with TRCA to date have been collaborative in envisioning a future PCCP. As a result, the City wants to develop a master plan to establish a vision for the use of the park. The main objectives of the PCCP master plan are: •To position PCCP as a destination park for not only Pickering residents, but to attract visitors from the wider GTA; •Bring new programming and activities to the conservation area; •Extend use of park and seasonal use to 12-months of the year; and •Leverage large areas as event space that cannot be accommodated at Pickering’s Esplanade Park. Some of the high level considerations and requirements to realize this master plan include: •Safety and security related to parking –e.g., lighting, formal parking lots; •Widen existing roads to improve safety and access, and allow for the use of snow plows in winter; and •Improve back-of-house facilities to support operations and enhanced programming. Additional assumptions made to achieve this long-term vision would require the City to be responsible for repairing and maintaining the existing facilities. The City would also construct and own any new program infrastructure, e.g., pickleball court. - 253 - 23Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent me mber firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. Overview –Master Plan Opportunities As PCCP is a conservation area, TRCA recommends that future development and programming be located in the blue area in the map to ensure risks to natural habitats and natural hazards risks are minimized. Appendix C contains detailed maps demonstrating the various natural hazards and ecological factors to consider in the master plan of PCCP, including: •Environmentally significant areas; •Floodplains; •Wetlands; •And others. Given the now-closed pool, TRCA recommends that future development opportunities should be focused on its footprint and the surrounding manicured grass areas and parking lots. This is highlighted in blue on the map to the right. Any redevelopment in the north section should take the form of more passive, minor recreational uses. This will ensure that existing ecological functions are maintained within the natural features on and adjacent to the site. TRCA recommends uses such as picnic shelters, high ropes courses (e.g., treetop trekking) day camp facilities, play structures, expanded water- play facilities, community gardens or a skate trail. These uses can be flexible to the shape and size of available space, and would avoid impacts to natural features. - 254 - 24Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent me mber firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. Key Opportunities –Swimming Pool Current Conditions •The current state of the Swimming Pool Complex is poor, where the facility has been closed to the public since 2019 •The outdoor swimming pool has been repaired numerous times in the past, and is now at a state where major replacement is required in the underground piping and machinery –essentially a new swimming pool is required •The capital cost for this repair is high, with the facility condition assessment indicating that many repairs are required. Underground work to support a new swimming pool structure is required and the anticipated design and capital costs are estimated to be $11.5 million in 2023 dollars. •The current shape of the pool is irregular with many potential blind spots for lifeguards. The City anticipates additional staffing would be required if current shape of pool is retained •TRCA indicated that the splash pads within the swimming complex should be operational, as the underground infrastructure (e.g., piping and filtration) is separate from the main pool. However, the splash pads are overdue for approximately $700k in repairs that may require further assessment. Considerations •City staff is seeking Council direction as to whether to rebuild as a completely new modern pool (rectangular with accessible beach entry and lane swimming capabilities) or to focus on operating the splash pads only –as those are in good condition •Maintain operations of the washroom/changeroom space in Complex for splash pad use and for camps The City of Pickering wants to position PCCP as a destination park by introducing activities and programming that are inclusive and can appeal to a wide demographic. In discussion with City staff and TRCA, the key opportunities on this slide have emerged as priorities. Swimming Pool Complex - 255 - 25Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent me mber firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. The three swimming pool options are summarized below. In all three options, it is assumed that the splash pads will continue to operate and require staffing and renovations will be made to upgrade the pool washroom/changerooms. Swimming Pool Options Analysis Close Renovate Existing Build New (Preferred Option) Strategy Fill in existing pool and consider using surface for new programming Dig out pool, fix below grade soil to carry load, replace pool in same shape, fix all connecting piping Dig out pool, fix below grade soil to carry load, design and install new pool with modern design and new piping New asset N/A No Yes Primary users N/A Casual users Casual users + swim lessons, races and team practices Primary benefit Low cost option Re-open historic layout Brand new rectangular modern pool with accessible beach entry and water features, broader user group Primary concern Loss of key City asset Essentially the same cost as building new pool and poor layout with comparatively higher operating costs Cost to design and build Est. cost $1 million $10 million $10 million # of staff required to operate No additional lifeguards 14-16 lifeguards 8-10 lifeguards Total operation costs annually N/A ~$834k (2023$)~$578k (2023$) Due to the high cost of removing and repairing the residual infrastructure and poor layout, “Renovate Existing” has been deemed a non- feasible option with potentially minimal cost savings and high operating costs compared to a “Build New” option. - 256 - 26Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent me mber firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. Programming –Key Opportunities 1/2 •The City currently offers pickleball lessons and pickleball drop- in at four City-run facilities. With the growing popularity of pickleball across the community, there is interest in constructing pickleball courts at PCCP •Set up beach volleyball infrastructure near the water •Explore moving Pickering’s existing cricket field to open areas in PCCP The City of Pickering wants to position PCCP as a destination park by introducing activities and programming that are inclusive and can appeal to a wide demographic. In discussion with City staff and TRCA, the key opportunities on this slide have emerged as priorities. Sports •The City could explore opportunities to expand picnic concepts in the park to welcome more visitors, e.g., additional picnic shelters of different sizes and styles to support smaller groups and parties •Consider charging fees for advanced booking of picnic areas and provide Pickering residents with priority booking •Consider installing accessible sheltered viewing decks to create safe lookout points over the water Picnic Areas •The City would install new playground infrastructure that can be used by different age groups •The destination playground may incorporate a design that highlights the natural environment in PCCP Destination Playgrounds •Enhance the existing main waterfront trail by adding additional side trails and programming to support education about nature in the park •Explore Tree Top Trekking partnership for the public to participate in physical activities in nature and potentially use climbing or ziplining equipment to navigate the treescape Hiking and Education - 257 - 27Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent me mber firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. Programming –Key Opportunities 2/2 The City of Pickering wants to position PCCP as a destination park by introducing activities and programming that are inclusive and can appeal to a wide demographic. In discussion with City staff and TRCA, the key opportunities on this slide have emerged as priorities. •Extend hours of operation •Add streetlighting to ensure safety of visitors in the evening •Use park for large event space (e.g., Ribfest, Canada Day), introduce food trucks during weekends –continue smaller events in Esplanade Park Expanded Public Use •The current condition of the existing maintenance shop/office facilities is poor and presents a risk to its users. The building requires immediate repairs and renovations to ensure safe use •With the additional programming discussed, enhanced back -of-house facilities and essentially a new operations building will be required to accommodate staff e.g., larger staff rooms, washrooms, storage rooms •If PCCP is successful in attracting more visitors, road widenings and additional road infrastructure may be required to improve safety and access Operational CapacityWinter Programming •Extend seasonal use of the park and keep PCCP open during all months of the year •Operation in winter months would require winterizing the public washrooms •Implement new winter programming for City of Pickering residents that respect the natural elements of the Park such as, snowshoeing and cross country skiing •The City could take over the operation of the on-site day camps •Include PCCP as part of the City’s summer camp offering to increase capacity Camps - 258 - 28Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent me mber firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. Programming –Considered but Discarded The programming opportunities on this slide have been considered by the City but have been discarded due to costs, lack of alignment with PCCP as a conservation area and/or similar offerings at other facilities in Pickering. •The open space in PCCP should not be considered for soccer fields or baseball diamonds •The City does not intend to build winter domes that would increase seasonal use as there are similar facilities offered in other parts of Pickering (e.g., Chestnut Hill Developments Recreation Complex) Team Sports Connection to Lake •City staff have concerns about installing a staircase to provide beach access due to concerns of the waterfront being a secluded area •Installing infrastructure along the waterfront may bring additional challenges related to ownership (TRCA or Federal), environmental stewardship mandate challenges and potential liabilities for the City Off-leash Dog Park •There are off-leash dog area established within close vicinity to the park, so this is deemed low priority for the City Tennis Court •There are public tennis courts within close vicinity to the park, so this is deemed low priority for the City Skate Park / Ice Skating •As a large concrete installation, the TRCA is opposed to additional infrastructure in the park that may conflict with PCCP’s status as a conservation area - 259 - 29Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent me mber firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. The anticipated capital costs of designing and constructing a new pool and other programs described on the previous pages amounts to $30.4 million in 2023 dollars. These estimates do not account for staffing costs or other operations and maintenance costs. Anticipated Capital Costs of New Pool and Programs The following capital and operating costs are estimates that were prepared jointly in a workshop between the City and KPMG fo r the purposes of the analysis. The following costs are in 2023 dollars before tax, and include design costs which are considered 15% of the capital cost for the pool and splash pads, and 10% of the capital cost for the other programs. Additional costing is recommended to determine a more detailed estimate. #Element Name Initial Capital Cost (2023$) $ 18,900,000 $ 30,400,000 $ 11,500,000 Total Capital Costs Total Pool Capital Costs Total New Programs Capital Costs - 260 - 30Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent me mber firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. 2023 Roadmap Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Q1 Q2 Q3 Q4 Pre-development Phase 1 City Council Decision 2 Contract Preparation and Signing 3 Assessment and Preliminary Master Plan (baseline studies) 4 Stakeholder and Community Engagement 5 Master Plan Completion 7 Design and Construction of Pool 8 Design and Construction of Other Park Amenities 202920242025202620272028 Based on our assumptions for decision-making timelines, required stakeholder engagement and related planning, construction is anticipated to begin in 2026. Following this timeline, the new pool is expected to launch in the summer of 2028. Program Improvements Timeline Council Approval The following timeline anticipates the negotiations and planning required in producing a master plan for the park. Taking the new program opportunities discussed on pages 27 and 28, the City can begin to develop concepts and engage external designers. For activities in row 8, the upfront development should prioritize key infrastructure items like road improvements and winterized washrooms to allow the p ark to be open for winter use. Beyond 2028, the City can continue to invest in remaining park improvements, where the timing of construction cos ts will be based on available funding. - 261 - 31Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent me mber firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. 06 Summary and Conclusion - 262 - 32Document Classification: KPMG Public © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent me mber firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. Considerations for Future Operation Model The considerations have been presented below to demonstrate their impact as either a benefit or a challenge based on the results of the analysis. KPMG recommends the City to engage in a detailed due diligence process to quantify the potential impact of the key risks highlighted below before further engaging in partnership discussions with TRCA. Enhance Public use Expand ProgrammingUnique Opportunity Municipal RequirementsCollaborate with TRCA Free resident entry Challenges: •High costs to replace and operate pool •Overdue maintenance on existing facilities Challenges: •Financial investment (new infrastructure) Challenges: •Acquisition costs •Unique partnership model/contract Challenges: •Governance restrictions •Protection of natural heritage Challenges: •Road safety •Informal parking Opportunities: •Rapid impact •Introduce new public amenities Opportunities: •Rapid implementation •Attract new visitors •Introduce new programming Opportunities: •Destination park •Large lakefront property Opportunities: •Share costs •Partnerships with TRCA •Education on natural heritage and conservation Opportunities: •New event space •New program space and reduce pressure on existing recreation facilities - 263 - Document Classification: KPMG Public home.kpmg/ca The information contained herein is of a general nature and is not intended to address the circumstances of any particular individual or entity. Although we endeavour to provide accurate and timely information, there can be no guarantee that such information is accurate as of the date it is received or that it will continue to be accurate in the future. No one should act on such information without appropriate professional advice after a thorough examination of the particular situation. © 2023 KPMG LLP, an Ontario limited liability partnership and a member firm of the KPMG global organization of independent member firms affiliated with KPMG International Limited, a private English company limited by guarantee. All rights reserved. The KPMG name and logo are trademarks used under license by the independent member firms of the KPMG global organization. - 264 - Legislative Services Division Clerk’s Office Directive Memorandum April 28, 2023 To: Marisa Carpino Chief Administrative Officer From: Susan Cassel City Clerk Subject: Direction as per Minutes of the Meeting of City Council held on April 24, 2023 Petticoat Creek Conservation Park – TRCA Council Decision Resolution #158/23 Please take any action deemed necessary. Susan Cassel Copy: Director, Finance & Treasurer Now therefore be it resolved, that the Council of The Corporation of the City of Pickering: 1.Directs Staff, through the Office of the CAO, to enter into discussions with Toronto and Region Conservation Authority (TRCA) regarding the potential acquisition of Petticoat Creek Conservation Park by the City or Management Agreement of said property between the City and TRCA; 2.That $50,000 be added to the 2023 Current Budget in General Government, Consulting account (502230) to be funded by Rate Stabilization Reserve, for the purpose of securing consulting services for a Business Case Analysis regarding the acquisition, appraisal valuation financing strategy, financial operating impacts including asset replacement strategy and/or Management Agreement of Petticoat Creek Conservation Park; 3.That Staff report back to Council, regarding the status of discussions with TRCA, by Q3 2023. Attachment #2 to Report CAO 11-23 - 265 - Legislative Services Division Clerk’s Office Directive Memorandum December 15, 2023 To: Marisa Carpino Chief Administrative Officer From: Susan Cassel City Clerk Subject: Direction as per Minutes of the Meeting of City Council held on December 11, 2023 Chief Administrative Officer, Report CAO 11-23 Opportunity for Petticoat Creek Conservation Park Council Decision Resolution #365/23 Please take any action deemed necessary. Susan Cassel That Report CAO 11-23 regarding Opportunity for Petticoat Creek Conservation Park be received for information. - 266 - Legislative Services Division Clerk’s Office Directive Memorandum January 23, 2024 To: Stan Karwowski Director, Finance & Treasurer From: Susan Cassel City Clerk Subject: Direction as per Minutes of the Special Meeting of City Council held on January 18, 2024 Director, Finance & Treasurer, Report FIN 01-24 -Capital Projects Priorities Council Decision Resolution #379/24 1.That Report FIN 01-24 of the Director, Finance & Treasurer be received; 2.That Council confirm the first capital budget priority as the Seaton Recreation Complex & Library at an estimated total project cost of $242.97 million (design, construction and furniture & fixtures) and that Council recommends that the Mayor be requested include this project in the 2024 Capital Budget and Capital forecast as follows: a)That the 2024 Capital Budget include $22.95 million for design of the Seaton Recreation Complex & Library to be funded as follows: i.A transfer from the Development Charges Reserve Fund Parks & Recreation in the amount of $17,622,209; ii.A transfer from the Development Charges Reserve Fund Library in the amount of $4,854,760; and, iii.A transfer from the Seaton FIA Reserve in the amount of $473,031; b)That the Capital Forecast 2025 to 2033 include funding for construction and related costs for the Seaton Recreation Complex & Library in the amount of $220.02 million; 3.That Council confirm the second capital budget priority as Pickering City Centre Project Phase One which is the City Centre Park at an estimated total cost of $15.0 million (design, construction and furniture & fixtures) and that Council recommends that the Mayor be requested to include this project in the 2024 Capital Budget and Capital Forecast as follows: a)That the 2024 Capital Budget include $1.5 million for design to be funded as follows: Attachment 3 to CAO 15-25 - 267 - Please take any action deemed necessary. Susan Cassel i.A transfer from the Casino Reserve Fund in the amount of $750,000; ii.A transfer from the Parks and Recreation Reserve Fund in the amount of $750,000; and, b)That the Capital Forecast 2025 to 2033 include funding for construction and related costs for the Pickering City Centre Project Phase One which is the City Centre Park in the amount of $13.5 million; 4.That Council confirms the following additional capital budget priorities and requests that the Mayor include the applicable funds in the 2024 Current and Capital Budget and Capital Forecast: a)Pickering Heritage Community Centre (Scenario 3), with the awarding of the construction contract having to be considered by Council in February 2024, that has an estimated ARL impact of 19.0 percent, and an estimated gross cost of $61.2 million less Federal Government Grants of ($16.5 million) which translates into a net cost of $44.7 million; b)That staff be directed to commence negotiations with TRCA for Petticoat Creek Conservation Park (PCCP), with the ownership issue still to be resolved, and report back to Council by Q4, 2024, and, that future consideration be given, based on the amenities set out for PCCP in Scenario 4, and to include basketball courts and an outdoor pool, at such time that a visionary exercise commences; and, c)That the Pickering City Centre Project Phase Two (Scenario 6), be deferred to 2028 upon the completion of the Seaton Recreation Complex & Library; 5.That Council authorize the Director, Finance & Treasurer to pursue a financial strategy that maximizes the economic benefit of its Elexicon investment and that the Mayor be requested to include sufficient funds in the 2024 Current Budget for the Treasurer to undertake such action; 6.That Council authorize the Director, Finance & Treasurer to pursue all possible options as it relates to addressing the current inadequate DC funding of the growth related capital program and capital forecast and that the Mayor be requested to include sufficient funds in the 2024 Current Budget to undertake such action; 7.That Council authorize City staff to pursue naming rights revenues, other private sector partnerships and grant programs for the confirmed capital budget priorities, whereby it would be beneficial to the City from a financial lens, and that Council recommends that the Mayor be requested to include $50,000 in the 2024 Current Budget to undertake this activity; and, 8.That the appropriate City of Pickering officials be given authority to take the necessary actions to give effect thereto. - 268 - Copy: Directors Group Chief Administrative Officer - 269 - Pickering Civic Complex | One The Esplanade | Pickering, Ontario L1V 6K7 T. 905.420.4648 | F. 905.420.6064 | Toll Free 1.866.683.2760 | cao@pickering.ca | pickering.ca Office of the Chief Administrative Officer Sent by email May 23, 2024 John MacKenzie Chief Executive Officer Toronto and Region Conservation Authority 101 Exchange Avenue Vaughan, ON, L4K 5R6 John.MacKenzie@trca.ca Subject: Expression of Interest -Management Agreement File: A1000-001 Further to initial discussions between the City of Pickering and TRCA, I confirm the City’s interest in entering into a Management Agreement with TRCA to enable the City to operate, maintain and invest in the Petticoat Creek Conservation Area. Petticoat Creek Conservation Area presents an excellent opportunity to build on the longstanding and fruitful relationship between the City and the TRCA. I look forward to our continued discussion of this matter. Yours truly Paul Bigioni (Acting) Chief Administrative Officer PB:mj Enclosure Attachment 4 to CAO 15-25 - 270 - Attachment 5 to CAO 15-25 - 271 - - 272 - Pickering Civic Complex | One The Esplanade | Pickering, Ontario L1V 6K7 T. 905.420.4648 | F. 905.420.6064 | Toll Free 1.866.683.2760 | cao@pickering.ca | pickering.ca Office of the Chief Administrative Officer Sent by email October 31, 2024 John MacKenzie CEO, Toronto Region and Conservation Authority John.MacKenzie@trca.ca Subject: Petticoat Creek Conservation Park -Future Park Plan File: R-Petticoat Creek Conservation Park This letter is to acknowledge receipt of your letter dated October 23, 2024 regarding Petticoat Creek Conservation Park – Future Park Plan. On behalf of the City of Pickering, I appreciate the time and attention invested by you and your team in our discussions over the past several months to realize the full potential for this park in Pickering. As you are aware, City staff were directed by Pickering Council in April 2023 to enter into discussions with TRCA to negotiate the purchase or long term management agreement of Petticoat Creek Conservation Park (PCCP) (Resolution #158/23). Many meetings and site visits were conducted with TRCA staff and the City’s consultants at KPMG to conduct a fulsome assessment of the opportunities for the site. Since that time, Pickering Council has been provided with two public reports that summarize our findings and those reports have been shared with TRCA (Reports CAO 11-23 & FIN 01-24). In January 2024, City staff were directed by Pickering Council to commence negotiations with TRCA for PCCP, with the ownership issue still be resolved and to report back to Council in Q4 2024 and to consider amenities outlined in “Scenario 4” of Report FIN 01-24 which includes the passive park elements, new active recreational uses and most notably the design and construction of a new outdoor pool to replace the existing pool currently closed to the public (Resolution #379/24). On May 23, 2024, City staff provided you with correspondence confirming the City’s expression of interest to enter into a management agreement with TRCA for PCCP (Attachment 1). Since that time, TRCA & City staff have had many meetings to discuss the potential park planning process, range of amenities for the site, the investment contemplated by the City (both in replacements/renovations of existing infrastructure and introduction of new infrastructure), and the timelines and milestones for the project. Please see Attachments 2 and 3 which were provided by the City to TRCA for discussion purposes, for reference. The City appreciates the full participation of TRCA in those efforts. Unfortunately, based on your correspondence dated October 23, 2024, there does not seem to be an alignment between the City and TRCA on the potential for PCCP and the path forward. Attachment 6 to CAO 15-25 - 273 - Petticoat Creek Conservation Park October 31, 2024 Page 2 of 3 TRCA’s position as outlined in the letter is that: •TRCA has concerns with the site’s capacity to support active recreational programming outlined in Scenario 4 and the compatibility with TRCA’s mandate; •TRCA would look to direct the Park Planning Project with support and collaboration from the City of Pickering; and •TRCA has a long-term interest in continuing to operate and manage the site with support, financially and otherwise, from the City and Region. In contrast, the City’s position presented during our discussions is that: •The City sees an opportunity to introduce amenities that provide active recreational uses, in suitable locations on the site, while also recognizing our broader commitment to invest in and renew the aging existing infrastructure that supports environmental stewardship. The total capital investment by the City to renew and reinvigorate PCCP is projected to be over $35M over 5-10 years. (See Attachment 2 & 3); •The City will fund and lead a park plan process, in consultation with TRCA, to ensure a vision is crafted that delivers on TRCA’s mandate and complies with regulations applicable to the lands. The City has a proven track record of undertaking this process with TRCA in a responsible and cooperative manner. The City’s projected cost for a park plan process is $300,000 reflected in Pickering’s draft 2025 Budget; and •To realize the full potential of PCCP and support the City’s capital investment in PCCP, the City will assume the operational and maintenance responsibility for the park at an approximate annual cost of $2.3M. The benefit for TRCA is that the site is responsibly maintained by a municipality with the necessary experience, expertise and financial/human resources – that delivers on the objectives and mandate of TRCA. It relieves the financial strain on TRCA but still delivers on the intended outcome. The City of Pickering recognizes Petticoat Creek Conservation Park as a significant cultural and natural heritage site in the City of Pickering. As a large public green space within the urban area of Pickering, it provides residents and visitors alike with unique opportunities to gather, play, learn, explore, hike, experience nature and more. The property, owned and managed by TRCA, relies on various forms of government and grant funding to sustain the capital and operating program of the park. Unfortunately, various amenities at PCCP have deteriorated or been removed from service over the years due to a lack of financial and/or human resources which has negatively impacted user experience. It is clear that TRCA shares the City’s vision that the site can be revitalized to better serve the broader community. To that end, we see an opportunity for the City to play a pivotal role in realizing the full potential of PCCP. The opportunity, proposed by the City, will position PCCP as a destination park, extend park use to 12 months per year, renew existing infrastructure and bring new activities to the park. This opportunity will infuse an investment in PCCP of approximately $35.8M over 5-10 years. The City of Pickering has a long history of investing significant funds and delivering transformative projects along the waterfront, in cooperation and collaboration with TRCA, that preserves and protects our environment and enhances public access to experience, enjoy and learn about our natural heritage. These projects include the Frenchman’s Bay Harbour Entrance Project, Frenchman’s Bay - 274 - Petticoat Creek Conservation Park October 31, 2024 Page 3 of 3 West Revitalization Project, Beachfront Park Revitalization Project and the Shoreline Stabilization and Trail Connection Project (which will extend the waterfront trail between Marksbury Road and West Shore Boulevard). The opportunity before us now is to work together to leverage the sustainable funding and operational expertise of the City to realize a vision for PCCP that renews, reinvigorates and reimagines PCCP for future generations. I appreciate that, in our meeting on October 24, 2024, there was a shared commitment to continue discussions and explore opportunities to find a path forward. I understand this will involve joint efforts to draft a non-binding Letter of Intent (LOI) which will include terms of reference, project charter (the path forward) and governance (roles and responsibilities of TRCA and the City with respect to decision making, park plan consultation etc.). City staff look forward to those discussions at our next meeting in mid November 2024. This work will better position me to provide an update to Pickering Council in Q4 2024 and for TRCA staff to report to their Board in January 2025. Thanks again for your continued commitment to these discussions and negotiations. Yours truly Marisa Carpino Chief Administrative Officer :mc Attachments: 1.City letter to TRCA regarding Expression of Interest, Management Agreement dated May 23, 2024 2.City Vision for Petticoat Creek Conservation Park dated September 11, 2024, for discussion purposes 3.City Map to TRCA with potential locations for New Infrastructure (PCCP), for discussion purposes Copy: Director, Legislative and Property Services, TRCA Director, Policy Planning, TRCA Director, Conservation & Lands, TRCA Director, Education and Training, TRCA Senior Manager, Government and Community Relations, TRCA Director, Engineering Services, City of Pickering Director, Corporate Services & Solicitor, City of Pickering Director, Operations, City of Pickering Director, Community Services, City of Pickering - 275 - Pickering Civic Complex | One The Esplanade | Pickering, Ontario L1V 6K7 T. 905.420.4648 | F. 905.420.6064 | Toll Free 1.866.683.2760 | cao@pickering.ca | pickering.ca Office of the Chief Administrative Officer Sent by email May 23, 2024 John MacKenzie Chief Executive Officer Toronto and Region Conservation Authority 101 Exchange Avenue Vaughan, ON, L4K 5R6 John.MacKenzie@trca.ca Subject: Expression of Interest -Management Agreement File: A1000-001 Further to initial discussions between the City of Pickering and TRCA, I confirm the City’s interest in entering into a Management Agreement with TRCA to enable the City to operate, maintain and invest in the Petticoat Creek Conservation Area. Petticoat Creek Conservation Area presents an excellent opportunity to build on the longstanding and fruitful relationship between the City and the TRCA. I look forward to our continued discussion of this matter. Yours truly Paul Bigioni (Acting) Chief Administrative Officer PB:mj Enclosure - 276 - Date: September 11, 2024 Vision for Petticoat Creek Conservation Park (PCCP) A PCCP Master Planning process, undertaken in collaboration and partnership with TRCA, and led by the City of Pickering will identify the priorities with projected timelines and costs. Existing Infrastructure 1. Pool Replacement 2. Splashpad Replacement 3. Picnic Shelter & Outdoor Seating Expansion 4. Hiking Trails Enhancement (side trails and programming to support education) 5. Swimming Pool Building Repairs & Renovations 6. Washroom Building Repairs & Renovations (& winterize) 7. Maintenance Shop & Office Replacement 8. Roadways, Walkways Repairs & Upgrades 9. Safety & Security Upgrades related to Parking (lighting, formal parking lots) 10. Services Upgrades (gas, water, hydro, sanitary & storm) New Infrastructure 11. Pickleball Courts 12. Beach Volleyball 13. Basketball Courts 14. Sheltered Lakefront Viewing Deck 15. Destination Playground that highlights the natural environment Operational Enhancements introduced by the City of Pickering 16. Extend the seasonal use of the park to 12 months of the year 17. Expand Summer Day Camp Programming & Community Events 18. Introduce Passive Self-led Winter Activities (snowshoeing, trail walking) 19. City responsible for Snow Clearing of Roadways and Walkways 20. City responsible for PCCP park operation, staffing and maintenance - 277 - Legend Basketball Courts (2) Nature Play Pickleball Courts (8) Lakefront Viewing Deck Pool & Waterplay Beach Volleyball Courts (4) - 278 - Attachment 7 to CAO 15-25 - 279 - - 280 - Report to Council Report Number: CS 26-25 Date: September 29, 2025 From: Laura Gibbs Director, Community Services Subject: Concession Services in Arenas Chestnut Hill Developments Recreation Complex Arena Q2025-24, and Don Beer Arena Q2025-23 File: A-1440-001 Recommendation: 1. That Request for Quotation No. Q2025-23 for Operation of the Don Beer Arena Concession submitted by Cashew and Clive Catering Inc . in the amount of $81,036.00 (net HST) or $91,570.68 (HST included) be accepted; 2. That Request for Quotation No. Q2025-24 for Operation of Chestnut Hill Developments Recreation Complex Arena Concession submitted by Cashew and Clive Catering Inc . in the amount of $51,728.00 (net HST) or $58,452.64 (HST included) be accepted; 3. That the Mayor and City Clerk be authorized to execute the Don Beer Arena Concession Licence Agreement set out in Attachment 1 to which Cashew and Clive Catering Inc. be permitted to operate the Don Beer Arena Concession for a one year term beginning October 3, 2025 and ending April 30, 2026, subject to minor revisions acceptable to the Director, Community Services, and the Director, Corporate Services & City Solicitor; and 4. That the Mayor and City Clerk be authorized to execute the Chestnut Hill Developments Recreation Complex Arena Concession Licence Agreement set out in Attachment 2 to which Cashew and Clive Catering Inc . will be permitted to operate the Chestnut Hill Developments Recreation Complex Arena Concession for a one year term beginning October 3, 2025 and ending April 30, 2026, subject to minor revisions acceptable to the Director, Community Services, and the Director, Corporate Services & City Solicitor. 5. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. Executive Summary: The purpose of this report is to award Request for Quotation No. Q2025-23 for Operation of the Don Beer Arena Concession, Request for Quotation No. Q2025-24 for Operation of Chestnut Hill Developments Recreation Complex Arena Concession, and seek approval to execute the Licence Agreements between the City of Pickering and Cashew and Clive Catering Inc. Section 06.12 of the Purchasing Policy (PUR 101) requires that revenue generating proposals for services are subject to the approval of Council prior to the Manager awarding the contract. - 281 - CS 26-25 September 29, 2025 Page 2 The Don Beer Arena (DBA) Concession License Agreement (Attachment 1) and the Chestnut Hill Developments Recreation Complex (CHDRC) Arena Concession License Agreement (Attachment 2) are for a one-year term , respectively, beginning October 3, 2025 and ending April 30, 2026 (total of eight months). Under the terms of the Arena Concession License Agreements, Cashew and Clive Catering Inc. is responsible for operating the c oncession at DBA, and the c oncessions at CHDRC Arena for the purpose of selling items and services related to food and beverages. The c oncessions will operate Monday to Friday from 5:00 pm to 9:00 pm and Saturday to Sunday from 8:00 am to 8:00 pm, or extended/reduced hours as required to support tournaments and events. Request for Quotation No. Q2025-23 was advertised on the City’s bids&tenders portal on July 11, 2025 and closed on August 8, 2025. Three companies submitted responses for this project. Request for Quotation No. Q2025-24 was advertised on the City’s bids&tenders portal on July 11, 2025 and closed on August 8, 2025. Three companies submitted responses for this project. The Evaluation Committee, consisting of staff from Community Services, reviewed and evaluated submitted responses based on each respondent’s experience and qualifications and understanding of the project, and revenue to the City. All reference checks and required pre- conditions of the award have been received and approved. It is the recommendation of the Evaluation Committee to award the contract to Cashew and Clive Catering Inc. as the top- ranked Respondent. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Strengthening Existing & Building New Partnerships. Financial Implications: The revenue to be generated from Cashew and Clive Catering Inc. will be based on monthly rental fees (inclusive of HST) for each respective site, as outlined below: Don Beer Arena Concession: Year Monthly Rental Fee Term Total Year 1 $2,350 $16,450 Year 2 $2,467 $19,740 Year 3 $2,591 $20,728 Year 4 $2,721 $21,768 TOTAL $81,036 - 282 - CS 26-25 September 29, 2025 Page 3 Chestnut Hill Developments Recreation Complex Year Monthly Rental Fee Term Total Year 1 $1,500 $10,500 Year 2 $1,575 $12,600 Year 3 $1,654 $13,232 Year 4 $1,737 $13,896 TOTAL $51,728 The Purchasing Policy (PUR 010; Section 06.12) requires that revenue generating proposals for services are subject to the approval of Council prior to the Manager awarding the contract. Discussion: The purpose of this report is to award Request for Quotation No. Q 2025-23 for Operation of the Don Beer Arena Concession, Request for Quotation No. Q2025-24 for Operation of Chestnut Hill Developments Recreation Complex Arena Concession, and seek approval to execute the Licence Agreements between the City of Pickering and Cashew and Clive Catering Inc. 1. Procurement Process Request for Quotation No. Q2025-23 was advertised on the City’s bids&tenders portal on July 11, 2025 and closed on August 8, 2025. Three companies submitted responses for this project. Request for Quotation No. Q2025-24 was advertised on the City’s bids&tenders portal on July 11, 2025 and closed on August 8, 2025. Three companies submitted responses for this project. The Evaluation Committee, consisting of staff from Community Services, reviewed and evaluated submitted responses based on each respondent’s experience and qualifications and understanding of the project, and revenue to the City. All reference checks and required pre- conditions of the award have been received and approved. It is the recommendation of the Evaluation Committee to award the contract to Cashew and Clive Catering Inc.as the top- ranked Respondent. The term of the Agreements are to be for a period of one year. The City reserves the right to extend this contract, on an annual basis, for up to four years, provided that the Company’s performance is satisfactory, and the proposed Consumer Price Index pricing two months prior to the expiry date of the contract for each subsequent year is acceptable to the City . 2. Concession Services The DBA Concession is located on the main floor within the Don Beer Arena. The CHDRC Arena C oncession is located on the main f loor of the CHDRC and a secondary Concession is located on the second floor behind the stands inside the Delaney Rink. These Concessions provide much needed services to the users of the facilities. The Concession services offered by Cashew and Clive Catering Inc will include a wide variety of food and beverage options including hot and cold food items such as sandwiches and wraps, salads, fruit, french fries, hot - 283 - CS 26-25 September 29, 2025 Page 4 dogs, muffins, coffee/tea and soft drinks. Cashew and Clive Catering Inc. also have a partnership with Pizza Pizza to sell pizza on site. The same food options will be available to sport user groups and patrons at both arenas. The services and products offered at the Concessions enhance the operation of DBA and CHDRC Arena as full-service destinations and are appreciated by the sport user groups using the facility. City staff recommend that the Arena Concession License Agreements set out in Attachment 1 and Attachment 2 be approved with Cashew and Clive Catering Inc . to operate the DBA and CHDRC Arena Concessions for a one-year term beginning October 3, 2025 and ending April 30, 2026. Attachments: 1.DBA Concession Licence Agreement 2.CHDRC Arena Concession Licence Agreement Prepared By: Approved/Endorsed By: Original Signed By Original Signed By Kim Bradley Laura Gibbs, MBA, MSc. Special Advisor, Community Initiatives Director, Community Services Original Signed ByOriginal Signed By Marilou Murray Cathy Bazinet, CPPB, NIGP-CPP Manager, Community Services Administration & Manager, Procurement Strategic Initiatives Original Signed By Stan Karwowski, MBA, CPA, CMA Director, Finance & Treasurer LG :kb - 284 - CS 26-25 September 29, 2025 Page 5 Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original Signed By Richard Holborn For - 285 - Attachment 1 to Report CS 26-26 Licence Agreement This Licence Agreement is made as of October 3rd 2025. Between: Cashew and Clive Catering Inc. (the “Operator”) and The Corporation of the City of Pickering (the "City") Whereas the City is the owner of the Don Beer Arena located at 940 Dillingham Road, Pickering, Ontario, L1W 1Z6 (the “Arena”); And Whereas the City is prepared to grant the Operator an exclusive licence to operate the Arena Concession. Now therefore the parties agree as follows: Definitions 1.In this Agreement, (a) “Arena Concession” means the facility located in the Arena for the operation of Food and Beverage Services as hereinafter defined. (b)“D irector” means the Director of the City's Community Services Department or a designate. (c)“S ervices” means the supply, provision and sale of items and services relating to food and beverage. (d)“O perator” means the owner/manager responsible for the delivery of food and beverage services from the Arena Concession; and (e)“Term” means the term of this Agreement, as set out in Section 2. Term 2. (1) The term of the agreement is to be for a period commencing October 3rd , 2025 and ending April 30th, 2026. The City reserves the right to extend this contract, on an annual basis, for up to four (4) years, provided that the Company’s performance, in the sole discretion of the City, is satisfactory - 286 - 2 and furthermore provided the parties are able to agree on an acceptable fee amount for any subsequent years. (2) The City grants to the Operator a licence to operate the Services in the Arena Concession for the period beginning October 3, 2025 and ending April 30, 2026 (7 months total). The term may be extended and the Operator may provide the Services from May 1, 2026 until August 31, 2026 at the sole discretion of the City, which must be requested and approved in writing. (3) Either the Operator or the City may terminate this Agreement prior to its expiry date by providing ninety (90) days’ written notice to the other. Fees 3.1 The Operator shall pay to the City monthly installments of $2,350.00 inclusive of HST on the first day of each month in the total amount of: (a) October 1, 2025 ending April 30, 2026, for a total of $16,450.00 inclusive of HST. 3.2 Prior to the commencement of the term the Operator shall provide the City with seven (7) months of post-dated cheques. If the Operator fails to pay any of the monthly installments the City will notify the Operator of the default and if the default in payment is not remedied within 15 days of the Operator being notified the City may terminate this agreement effective immediately. Hours of Operation 4. (1) The Operator shall operate the Services during the term, seven days per week, between: (a) 5:00 pm and 9:00 pm Monday through Friday; and (b) 8:00 am and 6:00 pm Saturdays and Sundays, or as needed to support tournaments and events, and subject to closing for statutory holidays or any other reasons, only with the prior written approval of the Director. (2) In no event shall the Arena Concession be open before 7:00 am or after 11:00 pm on any day. (3) The Operator shall supply all equipment required for the operation of the Services at its expense. (4) The City shall provide water, heat, and electrical power for the operation of the Arena Concession at its expense. - 287 - 3 (5) The Operator shall pay all realty, business or other taxes or rates that may be levied against the lands upon which the Arena is located, against the Arena Concession or as a result of the Services. (6) The Operator shall comply with all reasonable standards set by the Director for the operation and maintenance of the Arena Concession, in keeping with the standards set for the operation and maintenance of the Arena. (7) The Operator shall not alter any part of the Arena Concession, nor install any fixtures thereto without the prior permission in writing of the Director. (8) The Operator shall comply with all applicable statutes, laws, by -laws and regulations, whether federal, provincial, municipal or otherwise at any time in effect during the term of the agreement. (9) The Operator shall maintain the Arena Concession in a safe, clean and neat condition and shall maintain all equipment used in providing the Services in good repair. (10) The Operator shall operate the Services in a proficient way and shall employ trained and courteous staff. Insurance 5. Prior to occupying the Arena Concession, the Operator, at its own expense, shall provide, (a) comprehensive general public liability insurance, identifying the City as an additional insured, including coverage for personal injury, contractual liability, tenant’s legal liability, non-owned automobile liability, death and property damage, on an occurrence basis with respect to the business carried on at the Arena Concession and The Operators’ use and occupancy of the Arena Concession, with a cross liability clause and with coverage for any one occurrence or claim of not less than $2,000,000 CAD, whic h insurance shall protect the City in respect of claims by The Operators and Third Parties as if the City was separately insured; (b) All risk property insurance coverage for all equipment, furniture and property owned by the Operator while occupying the Arena Concession; (c) the Operator shall provide proof of automobile insurance for all vehicles used for the purpose of any works arising out of the occupation of the Arena Concession; and - 288 - 4 (d) a certificate of insurance coverage in a form satisfactory to the City, prior to the Operator occupying the Arena Concession, which insurance coverage shall be kept in full f orce and effect throughout the term . 6. The Operator shall not do or omit or permit to be done anything which causes any insurance premium of the City to be increased, and if any insurance premium shall be so increased, the Operator shall pay to the City forthwith upon demand the amount of such increase. If notice of cancellation or lapse shall be given respecting any insurance policy of the City or if any insurance policy shall be cancelled or refused to be renewed by an insurer by reason of the use or occupation of the Arena Concession, the Operator shall forthwith remedy or rectify such use or occupation upon being requested to do so in writing by the City and if shall fail to do so the City may, at its option, terminate this Agreement forthwith by notice to the Operator and the Operator shall immediately vacate the Arena Concession. Liability of the City 7. The City shall not be liable to the Operator for any loss of or damage to the Arena Concession or any equipment or inventory contained therein, whether caused by fire, theft, burglary or otherwise, unless such loss or damage was caused by the negligence of the City, its servants, agents or employees. 8. The Operator shall indemnify the City and each of its servants, employees and agents from and against all actions, suits, claims and demands which may be brought against any of them, and from and against all losses, costs, charges, damages and expenses which may be sustained by any of them as a result of the use and occupation of the Arena Concession by the Operator or those persons for who the Operator is responsible at law. Default 9. If at any time the Operator is in default in the performance of any of the obligations under this Agreement and such default continues for fifteen (15) days after the receipt by the Operator of notice from the Director setting out the particulars of such default, the City shall have the right to terminate this Agreement forthwith, and thereupon all the rights of the Operator under this Agreement shall immediately cease and the City shall not be liable for payment to the Operator of any moneys whatsoever, including damages or lost profit, by reason of such termination. 10. If any outstanding fees are not paid as required by this Agreement, the City shall be entitled to retain and dispose of any equipment installed in the Arena Concession to satisfy the outstanding fees and the costs of collecting them. - 289 - 5 11. Notwithstanding the termination of this Agreement, the provisions of Section 8, 9, and 10 shall continue to bind the Operator, and the Operator shall continue to be obligated to pay to the City all monies due to the City. General 12. The Director or designate shall have the right to enter the Arena Concession at any time for any reason, provided all reasonable efforts are made to minimize any disruption to the Operator’s use of the Arena Concession. 13. The Operator shall not exhibit or allow to be exhibited in the Arena Concession any sign, notice, notice board, painting, design or advertisement without the prior consent of the Director. 14. This Agreement shall not be assignable by the Operator without the consent of the City, which consent may be arbitrarily refused. 15. This Agreement shall inure to the benefit of and be binding upon the parties and their respective successors and permitted assigns. 16. No amendment to this Agreement shall be effective unless it is in writing and signed by both parties. 17. The Operator shall not sublet, subcontract, assign, or contract out, the management/services of the Arena Concession at any time during this agreement. 18. (1) Any notice to the City under this Agreement shall be in writing and shall be delivered to the following address: Pickering Civic Complex One The Esplanade Pickering, Ontario L1V 6K7 Attention: City Clerk (2) Any notice to the Operators under this Agreement shall be in writing and shall be delivered to the following address: Cashew and Clive Catering Inc. 147 Citation Drive Concord, ON L6A 0J4 Attention: Elik Farin - 290 - 6 (3) Notice shall be sufficiently given if delivered in person or sent by registered mail during normal business hours on a business day. Business day shall mean Monday to Friday inclusive, excluding statutory holidays. (4) Each notice sent shall be deemed to have been received on the day it was delivered or on the third business day after it was mailed. (5) The parties may change their address for notice by giving notice to the other in the manner provided in this section. 18. This Agreement constitutes the entire understanding between the parties and supersedes all prior communications, negotiations, and agreements, whether written or oral and this Agreement be be amended only on the consent of the parties and if made in writing. 19. This Agreement shall be governed by the laws of the Province of Ontario. - 291 - 7 IN WITNESS WHEREOF the parties have signed this Agreement. Cashew and C live Catering Inc. ____________________________________ Elik Farin, Owner/Manager (We have authority to bind the Corporation) The Corporation of the City of Pickering: ____________________________________ Kevin Ashe, Mayor ____________________________________ Susan Cassel, City Clerk - 292 - Attachment 2 to Report CS 26-25 Licence Agreement This Licence Agreement is made as of October 3rd 2025. Between: Cashew and Clive Catering Inc. (the “Operator”) and The Corporation of the City of Pickering (the "City") Whereas the City is the owner of the Chestnut Hill Developments Recreation Complex located at 1867 Valley Farm Road, Pickering, Ontario, L1V 3Y7 (the “Arena”); And Whereas the City is prepared to grant the Operator an exclusive licence to operate the Arena Concession; Now therefore the parties agree as follows: Definitions 1.In this Agreement, (a) “Arena Concession” means the facility located in the Arena for the operation of Food and Beverage Services as hereinafter defined; (b)“D irector” means the Director of the City's Community Services Department or a designate; (c)“S ervices” means the supply, provision and sale of items and services relating to food and beverage; (d)“O perator” means the owner/manager responsible for the delivery of food and beverage services from the Arena Concession; and (e)“Term” means the term of this Agreement, as set out in Section 2. Term 2. (1) The term of the agreement is to be for a period commencing October 3rd , 2025 and ending April 30th, 2026. The City reserves the right to extend this contract, on an annual basis, for up to four (4) years, provided that the Company’s performance, in the sole discretion of the City, is satisfactory - 293 - 2 and furthermore provided the parties are able to agree on an acceptable fee amount for any subsequent years. (2) The City grants to the Operator a licence to operate the Services in the Arena Concession for the period beginning October 3, 2025 and ending April 30, 2026 (7 months total). The term may be extended and the Operator may provide the Services from May 1, 2026 until August 31, 2026 at the sole discretion of the City, which must be requested and approved in writing. (3) Either the Operator or the City may terminate this Agreement prior to its expiry date by providing ninety (90) days’ written notice to the other. Fees 3.1 The Operator shall pay to the City monthly installments of $1,500.00 inclusive of HST on the first day of each month in the total amount of: (a) October 3, 2025 ending April 30, 2026, for a total of $10,500 inclusive of HST. 3.2 Prior to the commencement of the term the Operator shall provide the City with seven (7) months of post-dated cheques. If the Operator fails to pay any of the monthly installments the City will notify the Operator of the default and if the default in payment is not remedied within 15 days of the Operator being notified the City may terminate this agreement effective immediately. Hours of Operation 4. (1) The Operator shall operate the Services during the term, seven days per week, between: (a) 5:00 pm and 9:00 pm Monday through Friday; and (b) 8:00 am and 6:00 pm Saturdays and Sundays, or as needed to support tournaments and events, and subject to closing for statutory holidays or any other reasons, only with the prior written approval of the Director. (2) In no event shall the Arena Concession be open before 7:00 am or after 11:00 pm on any day. (3) The Operator shall supply all equipment required for the operation of the Services at its expense. - 294 - 3 (4) The City shall provide water, heat, and electrical power for the operation of the Arena Concession at its expense. (5) The Operator shall pay all realty, business or other taxes or rates that may be levied against the lands upon which the Arena is located, against the Arena Concession or as a result of the Services. (6) The Operator shall comply with all reasonable standards set by the Director for the operation and maintenance of the Arena Concession, in keeping with the standards set for the operation and maintenance of the Arena. (7) The Operator shall not alter any part of the Arena Concession, nor install any fixtures thereto without the prior permission in writing of the Director. (8) The Operator shall comply with all applicable statutes, laws, by -laws and regulations, whether federal, provincial, municipal or otherwise at any time in effect during the term of the agreement. (9) The Operator shall maintain the Arena Concession in a safe, clean and neat condition and shall maintain all equipment used in providing the Services in good repair. (10) The Operator shall operate the Services in a proficient way and shall employ trained and courteous staff. Insurance 5. Prior to occupying the Arena Concession, the Operator, at its own expense, shall provide, (a) comprehensive general public liability insurance, identifying the City as an additional insured, including coverage for personal injury, contractual liability, tenant’s legal liability, non-owned automobile liability, death and property damage, on an occur rence basis with respect to the business carried on at the Arena Concession and The Operators’ use and occupancy of the Arena Concession, with a cross liability clause and with coverage for any one occurrence or claim of not less than $2,000,000 C AD, which insurance shall protect the City in respect of claims by The Operators and Third Parties as if the City was separately insured; (b) All risk property insurance coverage for all equipment, furniture and property owned by the Operator while occupying the Arena Concession; - 295 - 4 (c) the Operator shall provide proof of automobile insurance for all vehicles used for the purpose of any works arising out of the occupation of the Arena Concession; and (d) a certificate of insurance coverage in a form satisfactory to the City, prior to the Operator occupying the Arena Concession, which insurance coverage shall be kept in full f orce and effect throughout the term . 6. The Operator shall not do or omit or permit to be done anything which causes any insurance premium of the City to be increased, and if any insurance premium shall be so increased, the Operator shall pay to the City forthwith upon demand the amount of such increase. If notice of cancellation or lapse shall be given respecting any insurance policy of the City or if any insurance policy shall be cancelled or refused to be renewed by an insurer by reason of the use or occupation of the Arena Concession, the Operator shall forthwith remedy or rectify such use or occupation upon being requested to do so in writing by the City and if shall fail to do so the City may, at its option, terminate this Agreement forthwith by notice to the Operator and the Operator shall immediately vacate the Arena Concession. Liability of the City 7. The City shall not be liable to the Operator for any loss of or damage to the Arena Concession or any equipment or inventory contained therein, whether caused by fire, theft, burglary or otherwise, unless such loss or damage was caused by the negligence of the City, its servants, agents or employees. 8. The Operator shall indemnify the City and each of its servants, employees and agents from and against all actions, suits, claims and demands which may be brought against any of them, and from and against all losses, costs, charges, damages and expenses which may be sustained by any of them as a result of the use and occupation of the Arena Concession by the Operator or those persons for who the Operator is responsible at law. Default 9. If at any time the Operator is in default in the performance of any of the obligations under this Agreement and such default continues for fifteen (15) days after the receipt by the Operator of notice from the Director setting out the particulars of such default, the City shall have the right to terminate this Agreement forthwith, and thereupon all the rights of the Operator under this Agreement shall immediately cease and the City shall not be liable for payment to the Operator of any moneys whatsoever, including damages or lost profit, by reason of such termination. - 296 - 5 10. If any outstanding fees are not paid as required by this Agreement, the City shall be entitled to retain and dispose of any equipment installed in the Arena Concession to satisfy the outstanding fees and the costs of collecting them. 11. Notwithstanding the termination of this Agreement, the provisions of Section 8, 9, and 10 shall continue to bind the Operator, and the Operator shall continue to be obligated to pay to the City all monies due to the City. General 12. The Director or designate shall have the right to enter the Arena Concession at any time for any reason, provided all reasonable efforts are made to minimize any disruption to the Operator’s use of the Arena Concession. 13. The Operator shall not exhibit or allow to be exhibited in the Arena Concession any sign, notice, notice board, painting, design or advertisement without the prior consent of the Director. 14. This Agreement shall not be assignable by the Operator without the consent of the City, which consent may be arbitrarily refused. 15. This Agreement shall inure to the benefit of and be binding upon the parties and their respective successors and permitted assigns. 16. No amendment to this Agreement shall be effective unless it is in writing and signed by both parties. 17. The Operator shall not sublet, subcontract, assign, or contract out, the management/services of the Arena Concession at any time during this agreement. 18. (1) Any notice to the City under this Agreement shall be in writing and shall be delivered to the following address: Pickering Civic Complex One The Esplanade Pickering, Ontario L1V 6K7 Attention: City Clerk - 297 - 6 (2) Any notice to the Operators under this Agreement shall be in writing and shall be delivered to the following address: Cashew and Clive Catering Inc. 147 Citation Drive Concord, ON L6A 0J4 Attention: Elik Farin (3) Notice shall be sufficiently given if delivered in person or sent by registered mail during normal business hours on a business day. Business day shall mean Monday to Friday inclusive, excluding statutory holidays. (4) Each notice sent shall be deemed to have been received on the day it was delivered or on the third business day after it was mailed. (5) The parties may change their address for notice by giving notice to the other in the manner provided in this section. 19. This Agreement constitutes the entire understanding between the parties and supersedes all prior communications, negotiations, and agreements, whether written or oral and this Agreement be be amended only on the consent of the parties and if made in writing. 20. This Agreement shall be governed by the laws of the Province of Ontario. - 298 - 7 IN WITNESS WHEREOF the parties have signed this Agreement. Cashew and Clive Catering Inc. ____________________________________ Elik Farin, Owner/Manager (We have authority to bind the Corporation) The Corporation of the City of Pickering: ____________________________________ Kevin Ashe, Mayor ____________________________________ Susan Cassel, City Clerk - 299 - Report to Council Report Number: CS 28-25 Date: September 29, 2025 From: Laura Gibbs Direc tor, Community Services Subject: Operations Centre Overhead Door s Emergency Repairs File: A-1440-001 Recommendation: That Report CS 28-25 regarding Operations Centre Overhead Doors Emergency Repairs be received for information. Executive Summary: The purpose of this report is to notify Council of the emergency repairs required at the Operations Centre. Seven of the eighteen overhead doors at the Operations C entre require repairs before the winter season begins. The winter control season is scheduled to begin on November 3rd . Failure to repair the doors before this time will jeopardize the City’s capacity to comply with the required response times for winter control operations. Given the imminent start of the season, emergency repairs are the only viable option to ensure the overhead doors are operational. Wilcox Door Service Inc. has submitted quotes totaling $102,959.95 (HST included) for the emergency repairs. These quotes have been accepted in accordance with Section 12.01 of the City’s Purchasing Policy (PUR 010) and Section 15 of the Purchasing Procedure (PUR 010 001). The total gross cost for the project is estimated at $133,847.00 (HST included), with a net project cost of $120,533.00 (net HST). Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Advocate for an Inclusive, Welcoming, Safe & Healthy Community. Financial Implications: 1.Quotation Amount Overhead door repairs $83,615.00 New door controllers 7,500.00 HST (13%) 11,844.95 Total Gross Quotation Cost $102,959.95 - 300 - CS 28-25 September 29, 2025 Page 2 2. Estimated Project Costing Summary Overhead door repairs $83,615.00 New door controllers 7,500.00 Contingency (30%) 27,334.00 Total Project Cost $118,449.00 HST (13%) 15,398.00 Gross Project Costs $133,847.00 HST Rebate (11.24%) (13,314.00) Total Net Project Costs $120,533.00 3.Approved Source of Funds Description Source of Funds Account Code Balance available Required Operations Centre Overhead Doors Emergency Repairs Emergency Operational Needs Capital Budget 11100.503510 $261,432.96 $120,533.00 Total Funds $261,432.96 $120,533.00 Project Cost under (over) approved funds by $140,899.96 In accordance with Purchasing Policy PUR 010, Section 12.01 in an emergency situation staff are permitted to obtain such goods and services as are necessary to respond to the emergency. If the purchase amount exceeds $50,000.00, the Director must notify the Treasurer and CAO and the Director shall submit a report of the incident to the appropriate Committee and Council at the earliest possible time. A larger contingency has been included to allow for unforeseen conditions that could affect the work, due to the condition of the overhead doors. Discussion: The purpose of this report is to notify Council of the emergency repairs required at the Operations Centre. Seven of the eighteen overhead doors at the Operations Centre require repairs before the winter season begins. 1.Emergency Repair The Operations Centre is comprised of eighteen bays. The eight northern bays are tempered vehicle storage and are used to store winter control vehicles at optimum temperatures. Freezing temperatures can cause the vehicles’ mechanical systems to fail, rendering them inoperable. The eight central bays are used as repair bays for the winter control vehicles. The - 301 - CS 28-25 September 29, 2025 Page 3 two southern bays are interior wash bays. Five of the overhead doors within the tempered vehicle storage bays require mechanical/electrical repairs and they are currently inoperable. Two of the overhead doors within the repair bays require repairs to their safety mechanism s. These doors have been locked out for safety reasons at this time. For the tempered vehicle storage, if the overhead doors are not repaired immediately, then there is insufficient space to safely maneuver the winter control vehicles into the bay. This will cause some rural winter control vehicles to be parked outside, which can cause their mechanical systems to fail due to cold temperatures. Smaller plow vehicles would also have insufficient space to safely maneuver into the bay, which will result in staff safety issues. If the repair bay overhead doors are not repaired im mediately, this will impact the ability for winter control vehicles to be repaired and return to winter control operations. These issues will impact response times and provision of winter maintenance. The provision of winter maintenance is essential to prevent serious delay s, injury, damage, and restore basic service provided by the City . 2. Procurement In the event of an emergency, the Purchasing Policy permits the Manager, Procurement to develop new supply arrangements. Staff followed the procedures outlined in Section 12 of the Purchasing Policy , with the Director notifying the Treasurer and CAO of the emergency purchase at the earliest possible time. Since this purchase exceeds $50,000.00 Council is being notified. Repairs were first initiated with the City’s existing service provider, Durham Doors. Durham Doors attempted to order required parts for repair from the overhead door manufacturer, Butzbach GmbH, but due to delivery times in excess of one year, they were unsuccessful in doing so. As a result, Durham Doors repaired the doors with parts that were immediately available; however, this interim solution has not resulted in a return to full operation of the overhead doors. Staff sought advice from the City of Bram pton, who have faced similar issues with the doors that were designed by the same architects, using the same product. Brampton staff recommended Wilcox Door Service Inc., who successfully resolved their issues. Wilcox has inspected the broken doors at the Operations Centre and provided quotes for the necessary repairs. 3.Timing The winter control season is scheduled to begin on November 3rd . Failure to repair the doors before this time will jeopardize the City’s capacity to comply with the required response times for winter control operations. Given the imminent start of the season, emergency repairs are the only viable option to ensure the necessary equipment is operational. As per Purchasing Policy, Section 12.01, the Community Services Department is notifying Council of the work being completed by Wilcox Door Service Inc. in the amount of $102,959.95 (HST included). The total net project cost inclusive of contingency is estimated at $120,533.00 (net HST). - 302 - CS 28-25 September 29, 2025 Page 4 Attachment: None Prepared By: Approved/Endorsed By: Original Signed By Original Signed By Dennis Yip, P.Eng., PMP®, CEM, LEED® AP Laura Gibbs, MBA, MSc. (Acting) Division Head, Facilities Management Director, Community Services & Construction Original Signed ByOriginal Signed By Vince Plouffe, OAA, MRAIC Stan Karwowski, MBA, CPA, CMA Division Head, Facilities Management Director, Finance & Treasurer & Construction Original Signed By Cathy Bazinet, CPPB, NIGP-CPP Manager, Procurement LG:dy Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original Signed By Richard Holborn For - 303 - Report to Council Report Number: ECD 07-25 Date: September 29, 2025 From: Fiaz Jadoon Director, Economic Development & Strategic Projects Subject: Independent Electricity Systems Operator Long Term 2 Energy Supply Request for Proposals Municipal Support Resolution – Dream Industrial File: A-1440-001 Recommendation: 1. That Council approve a Municipal Support Resolution, as required by the Independent Electricity Systems Operator (IESO), for the rooftop solar panel project proposed by Dream Industrial at 1725 McPherson Court (Property Identification Number: 263290027); 2. That the Mayor be authorized to sign the Prescribed Form of Municipal Support Resolution (Attachment 1) on behalf of the Corporation of the City of Pickering and that a copy of the signed Prescribed Form of Municipal Support Resolution be forwarded to Dream Industrial; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in the report. Executive Summary: The purpose of this report is to seek approval for Municipal Support Resolution for Dream Industrial to submit a bid for the Long Term 2 Energy Supply (Window 1) Request for Proposals (LT2(e-1) RFP) issued by the IESO. The proposed energy project is rooftop solar panels and would seek electricity supply contact from the IESO for a maximum of 1.4 MW across 3,000 panels at 1725 McPherson Court, an industrial building owned by the applicant. The Municipal Support Resolution only provides support in principle for a company to submit a proposal to IESO. In the event Dream Unlimited is awarded the contract from IESO, the company must apply for any permits or approvals under applicable laws and regulations that may be required for the project. The Municipal Support Resolution does not allow the project to bypass any planning and/or development processes. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priorities of Champion Economic Leadership & Innovation; and Advance Innovation & Responsible Planning to Support a Connected, Well Serviced Community. - 304 - ECD 07-25 September 29, 2025 Page 2 Financial Implications: Not applicable to this report. Discussion: The purpose of this report is to seek a Municipal Support Resolution on behalf of Dream Industrial, in partnership with Moose Power Inc., to bid to construct and operate a Long-Term Energy Project located on 1725 McPherson Court, Pickering L1W 3H9 under the Long Term 2 Energy Supply (Window 1) Request for Proposals (LT2(e-1) RFP) issued by the IESO. The IESO plays a central role in managing Ontario’s electricity system. As the system operator, it oversees the reliable flow of electricity across the grid and administers the wholesale electricity market. The IESO is governed by an independent board of directors that is appointed by the Government of Ontario. Its fees and license are set by the Ontario Energy Board and it operates independently of all other participants in the electricity market. Ontario’s electricity sector today is seeing growing demand, an evolving supply mix and a drive towards grid decarbonization. Combined, these factors are spurring the IESO’s ongoing large- scale resource acquisition effort to ensure sufficient supply will be available into the 2030s and beyond. While recent procurements have focused on increasing capacity to meet demand specifically during system peak hours, planning forecasts indicate both energy and capacity will increase significantly in 2029 and beyond. Over the next few years, the IESO expects to run multiple RFP submission windows, each under a distinct request for proposals, under the umbrella of the LT2 RFP, to procure resources to meet these emerging system needs. While the final terms of each contract will be determined between the successful proponents and the IESO, contracts under this RFP are intended to be for a 20-year period. The LT2 (e) RFP is intended to acquire approximately 14,000 GWh of annual energy supply to meet system energy needs from new electricity generating facilities. The proposal submission deadline for LT2(e) RFP is October 16, 2025. As per the IESO RFP guidelines, all proposals where the project site is proposed to be located on municipal project lands must include evidence of the delivery of a Pre-Engagement Confirmation Notice to the applicable local body administrator dated no later than 60 days prior to the Proposal Submission Deadline. Additionally, the proposal to the IESO must include the Prescribed Form: Evidence of Municipal Support. The proposed energy project from the proponent, Dream Industrial, is rooftop solar panels and would seek electricity supply contact from the IESO for a maximum of 1.4 MW across 3,000 panels at 1725 McPherson Court. The property is zoned for Employment General with the zoning code E1. Founded in 1996, Dream Unlimited Corp, the parent company to Dream Industrial REIT is a global real estate asset manager headquartered in Toronto. Dream Industrial is both the project proponent and property owner of the proposed rooftop solar project. The proposed project will be delivered in partnership with Moose Power Inc. Founded in 2009, Moose Power Inc. is proudly Canadian owned and operated, specializing in delivering solar - 305 - ECD 07-25 September 29, 2025 Page 3 solutions for commercial, industrial, apartment complexes, and institutional clients. To date Moose Power Inc. has developed over 100MW of solar energy projects ranging from 100kW to 4,000kW. Moose Power Inc. will lead engineering, procurement and construction. At this stage Dream Industrial and Moose Power Inc. are only seeking support for submission. If successful, the project would still be subject to all standard municipal permitting and licensing processes. The Municipal Support Resolution is recommended solely for the purposes of satisfying the mandatory requirements under Section 4.2(c) of the LT2(e-1) RFP and does not supersede any applicable permits or approvals under applicable Laws and Regulations that may be required for a particular Long-Term Energy Project. The installation of solar panels on buildings in Ontario is governed by the Ontario Building Code. If the applicant proceeds with the project, City Development staff will follow their standard review process to ensure compliance with applicable laws, including zoning, and structural safety. As electricity demand continues to grow in our communities, it is important for City of Pickering to support projects that build new energy supply infrastructure. Staff recommend that Council approve the Municipal Support Resolution, as required by the IESO, for the rooftop solar panel project proposed by Dream Industrial at 1725 McPherson Court. Attachments: 1. Prescribed Form: Evidence of Municipal Support (Energy) 2. Proposed Project Renderings 3. Pre-Engagement Confirmation Notice 4. IESO Letter to Members of Council Prepared By: Approved/Endorsed By: Laraib Arshad, MBA Manager, Marketing & Economic Development Fiaz Jadoon, EcD., CEcD, MPM, B.COMM Director, Economic Development & Strategic Projects - 306 - ECD 07-25 September 29, 2025 Page 4 LA: la Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer - 307 - - 308 - - 309 - - 310 - - 311 - - 312 - - 313 - - 314 - - 315 - - 316 - Report to Council Report Number: ENG 18-25 Date: September 29, 2025 From: Richard Holborn Director, Engineering Services Subject: Skateboard Park Design & Build Request for Proposal No. RFP2025-13 File: A-1440 Recommendation: 1.That Request for Proposal No. RFP2025-13 for the design and construction of a community sized skateboard park as submitted by Radius Skateparks Inc. in the amount of $849,696.00 (net HST) or $943,550.00 (HST included) be accepted; 2.That the total gross project cost of $1,064,579.00 (HST included), including the proposal amount, a contingency and other associated costs, and the total net project cost of $958,579.00 (net HST) be approved; 3.That Council authorize the Director, Finance & Treasurer to finance the total net project cost $958,579.00 for the Skateboard Park Design & Build as follows: a)The sum of $460,000.00 available budget in capital project C10320.2134 as approved in the 2021 and 2022 Parks Capital Budget be increased to $479,290.00 and be funded by a transfer of funds from the Development Charges City Share Reserve; b)The sum of $460,000.00 available budget in capital project C10320.2134 as approved in the 2021 and 2022 Parks Capital Budget be increased to $479,289.00 and be funded by a transfer of funds from the Development Charges Parks & Recreation Reserve Fund; 4.That the Director, Engineering Services be authorized to execute the Form of Agreement with Radius Skateparks Inc. pursuant to Request for Proposal No. RFP2025-13; 5.That Council authorize the demolition and removal of the existing skateboard park in Diana, Princess of Wales Park and restoration of the site as required by Hydro One Networks Inc. (HONI) upon completion of the new skateboard park; 6.That the Mayor and City Clerk be authorized to enter into an amending licence agreement for Diana, Princess of Wales Park with HONI, to include the subject hydro transmission corridor lands north of Kingston Road required for the proposed skateboard park, parking area, and associated amenities; and, 7.That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. - 317 - ENG 18-25 September 29, 2025 Page 2 Executive Summary: The purpose of this report is to obtain Council authorization to award Request for Proposal No. RFP2025-13 for the design and construction of a new community size skateboard park to Radius Skateparks Inc. The skateboard park is to be located in the hydro transmission corridor on the north side of Kingston Road, north of Diana, Princess of Wales Park. Funds for the project were approved in the 2021 and 2022 Capital Budget. Staff have submitted conceptual plans for the new skateboard park to Hydro One Networks Inc. (HONI), the owners of the hydro transmission corridor. HONI have advised that they will permit the construction of a skateboard park within the corridor, pending final engineering approval, to ensure that the design of the facility is compliant with HONI’s regulations. HONI have also advised that the existing parkland use licence agreement for the hydro transmission corridor south of Kingston Road known as Diana, Princess of Wales Park, can be amended to include the additional lands north on Kingston Road that will be required for the proposed skateboard park and associated parking area and amenities. The Skateboard Park Strategy approved by Council in January 2018 (Resolution #389/18) indicated the need for a new community scale skateboard park within the civic center of South Pickering. This skateboard park will replace the existing skateboard park in Diana, Princess of Wales Park, located east of the Chestnut Hill Developments Recreation Complex which has reached the end of its useful life. Upon completion of the new skateboard park, the existing facility in Diana, Princess of Wales Park will be decommissioned, removed and the lands restored to a condition acceptable to HONI. Request for Proposal No. RFP2025-13, for the design and construction of a community size skateboard park was advertised on the City’s bids&tenders portal on July 2, 2025, and closed on July 28, 2025, with three compliant bids submitted. Independent evaluations of the proposals were conducted by Engineering Services and City Infrastructure staff. The highest scoring proposal submitted by Radius Skateparks Inc . in the amount of $849,696.00 (net HST) or $943,550.00 (HST included) is recommended for approval. It is recommended that the total gross project cost of $1,064,460.00 (HST included) and the total net project cost of $958,579.00 (Net HST) be approved. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priorities of Advance Innovation & Responsible Planning to Support a Connected, Well-serviced Community ; and to Advocate for an Inclusive, Welcoming, Safe & Healthy Community. Financial Implications: 1.Tender Amount RFP No. 2025-13 $835,000.00 HST (13%) 108,550.00 Total Gross Tender Amount $943,550.00 - 318 - ENG 18-25 September 29, 2025 Page 3 2.Estimated Project Cost Summary RFP No. 2025-13 $835,000.00 Associated Costs Topographic survey Geotechnical Investigations Hydro One Networks Inc. fees Construction Contingency (10%) 7,000.00 13,500.00 3,000.00 83,500.00 Sub Total – Costs $942,000.00 HST (13%) 122,460.00 Total Gross Project Cost $1,064,460.00 HST Rebate (11.24%) (105,881.00) Total Net Project Cost $958,579.00 3.Approved Source of Funds – 2021 and 2022 Parks Capital Budget Expense Code Source of Funds Approved Budget Required C10320.2134 DC City Share Res $460,000.00 $479,290.00 DC P&R OB RF $460,000.00 $479,289.00 Total: $920,000.00 $958,579.00 Net Project Cost under (over) Approved Funds ($38,579.00) Discussion: The purpose of this report is to obtain Council authorization to award Request for Proposal No. RFP2025-13 for the design and construction of a new community size skateboard park to Radius Skateparks Inc . The skateboard park is to be located in the hydro transmission corridor on the north side of Kingston Road, north of Diana, Princess of Wales Park. Funds for the project were approved in the 2021 and 2022 Capital Budgets. Staff have prepared conceptual plans for the facility and have submitted them to HONI , the owners of the hydro transmission corridor, for their initial review and approval. HONI have advised that they will permit the construction of a skateboard park within the corridor, pending final engineering approval, to ensure that the design of the facility is compliant with HONI’s regulations. HONI have also advised that the existing parkland use licence agreement for the hydro transmission corridor south of Kingston Road known as Diana, Princess of Wales Park, can be amended to include the additional lands north on Kingston Road that will be required for the proposed skateboard park , parking area, and associated amenities. Funds in the amount of $350,000.00, for site preparation, the construction of a small parking area for the new skateboard park, and the demolition and site restoration of the existing skateboard park area is being requested in the 2026 Capital Budget. - 319 - ENG 18-25 September 29, 2025 Page 4 The Skateboard Park Strategy prepared in 2017 indicated the need for a new community scale skateboard park within the civic center of South Pickering. This skateboard park will replace the existing skateboard park in Diana, Princess of Wales Park, located east of the Chestnut Hill Developments Recreation Complex. The existing skateboard park, which is approximately 30 years old, has reached the end of its useful life and was not built to the current skateboard park design standards. The existing skateboard park will be decommissioned upon completion of the new skateboard park and the lands will be restored to a condition acceptable to HONI . The construction of a new skateboard park facility to replace the existing facility is also supported by the 2024 Recreation & Parks – Ten Year Plan. The Plan also recommends that all new facilities be classified as all-wheels parks, and be able to accommodate skateboarding, scootering, BM X biking, and inline skating. Request for Proposal No. RFP2025-13, for the design and construction of a community size skateboard park was advertised on the City’s bids&tenders portal on July 2, 2025, and closed on July 28, 2025, with three compliant bids submitted. Independent evaluations of the proposals were conducted by Engineering Services and City Infrastructure staff. The proposals were scored on their company profile, experience, and project team, the conceptual design that they provided, quality control, value added services, their project schedule and m ethodology of work. The top-ranking proponent was Radius Skateparks Inc. in the amount of $849,696.00 (net HST) or $943,550.00 (HST included). The total gross project cost, which includes the proposal amount, a contingency and other associated costs, is estimated at $1,064,460.00 (HST included) and the total net project cost is estimated at $958,579.00 (net HST). Radius Skateparks Inc. owners and staff have extensive experience in designing and constructing skateboarding facilities across Canada and internationally. Their designs are community driven, creative, and functional. Their work schedule includes approximately five months for consultation and design including three opportunities for user groups to provide input and comment throughout the process. Construction is proposed to proceed in the spring of 2026, following review and final approval by HONI and City staff. The Engineering Services Department recommends approval of the proposal submitted by Radius Skateparks Inc. for Request for Proposal No. RFP2025-13 in the amount of $849,696.00 (net HST) or $943,550.00 (HST included) and that the total net project cost of $958,579.00 (net HST) be approved. Attachment: 1.Location Map - 320 - ENG 18-25 September 29, 2025 Page 5 Prepared By: Approved/Endorsed By: Arnold Mostert, OALA Richard Holborn, P. Eng Manager, Landscape & Parks Development Director, Engineering Services Cathy Bazinet, NIGP-CPP Stan Karwowski, MBA, CPA, CMA Manager, Procurement Director, Finance & Treasurer AM:am Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original signed by:Original signed by: Original signed by:Original signed by: Original signed by: - 321 - - 322 - Report to Council Report Number: ENG 19-25 Date: September 29, 2025 From: Richard Holborn Director, Engineering Services Subject: Playground Reconstruction & Equipment Replacement 2025 Request for Tender No. T2025-12 File: A-1440 Recommendation: 1.That Request for Tender No. T2025-12 for the Playground Reconstruction and Equipment Replacement 2025 as submitted by Gray’s Landscaping & Snow Removal Inc. in the amount of $1,372,982.86 (net HST) or $1,524,637.02 (HST included) be accepted; 2.That the total gross project cost of $1,723,431.00 (HST included), including the proposal amount, a contingency and other associated costs, and the total net project cost of $1,552,003.00 (net HST) be approved; 3.That Council authorize the Director, Finance & Treasurer to finance the total net project cost $1,520,457.00 as follows: a)The sum of $99,058.00 available budget in capital project C10572.2509 (Lynn Heights Park playground) as approved in the 2025 Parks Capital Budget be funded by a transfer of funds from the Parks Infrastructure Replacement Reserve and the balance of the costs in the amount of $95,689.00 be funded from the Community Sport and Recreation Infrastructure Fund (CSRIF) grant; b)The sum of $88,144.00 available budget in capital project C10572.2510 (Bonita Park playground) as approved in the 2025 Parks Capital Budget be funded by a transfer of funds from the Parks Infrastructure Replacement Reserve and the balance of the costs in the amount of $85,146.00 be funded from the CSRIF grant; c)The sum of $71,873.00 available budget in capital project C10572.2508 (Bayshore Tot Lot playground) as approved in the 2025 Parks Capital Budget be funded by a transfer of funds from the Parks Infrastructure Replacement Reserve and the balance of the costs in the amount of $69,429.00 be funded from the CSRIF grant; d)The sum of $120,000.00 available budget in capital project C10320.2330 (Chickadee Park playground) as approved in the 2023 Parks Capital Budget be funded by a transfer of funds from the Park land Obligatory Reserve Fund and the additional amount of $45,846.00 required be funded from a transfer of unspent funds from - 323 - ENG 19-25 September 29, 2025 Page 2 C10320.2315 (Martin’s Tot Lot Playground) from the Parkland Obligatory Reserve Fund; e) The sum of $250,000.00 available budget in capital project C10572.2410 (Whitevale Park playground) as approved in the 2024 Parks Capital Budget be increased to $273,889.00 and funded by a transfer of funds from the Park land Obligatory Reserve Fund; f) The sum of $394,162.00 available budget in capital project C10572.2403 (Claremont Memorial Park playground) as approved in the 2024 Parks Capital Budget be funded by a transfer of funds from the Casino Reserve; g) The sum of $200,000.00 available budget in capital project C10572.2413 (Diana, Princess of Wales Park playground) as approved in the 2024 Parks Capital Budget be increased to $208,764.00 and funded by a transfer of funds from the Casino Reserve; 4. That the Mayor and City Clerk be authorized to enter into the Transfer Payment Agreement with the Ontario Ministry of Sport to obtain funds from the CSRIF; 5. That the Director, Engineering Services be authorized to execute the Form of Agreement with Gray’s Landscaping & Snow Removal Inc. pursuant to Tender No. T2025-12; and 6. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: The purpose of this report is to obtain Council authorization to award Request for Tender No. T2025-12 for the Playground Reconstruction and Equipment Replacement 2025 to Gray’s Landscaping & Snow Removal Inc . The playgrounds included in this project are located in Lynn Heights Park, Bonita Park, Bayshore Tot Lot, Chickadee Park, Whitevale Park, Claremont Memorial Park and Diana, Princess of Wales Park. The selection of playground equipment for all seven parks was completed through a separate procurement process. RSFQ2025-2 was advertised on the City’s bids&tenders portal on April 17, 2025 and closed on May 21, 2025 with eight vendors submitting proposals. Independent evaluations of the proposals were conducted by Engineering Services and City Infrastructure staff. The cost of the selected equipment was included as a cash allowance in Request for Tender No. T2025-12. The City was successful in obtaining grant funding from the Province of Ontario through the Community Sport and Recreation Infrastructure Fund (CSRIF). This grant will fund up to 50% of the eligible project costs to replace the playgrounds, up to a total value of $762,500.00. Three of the playground replacements within this tender (Lynn Heights Park, Bonita Park and Bayshore Tot Lot) were approved for grant funding (in the amount of $250,264.00), as well as four playgrounds scheduled to be replaced in 2026 subject to Capital Budget approval. In - 324 - ENG 19-25 September 29, 2025 Page 3 accordance with the Transfer Payment Agreement, all costs are to be incurred before December 31, 2026. Request for Tender No. T2025-12, for the Playground Reconstruction and Equipment Replacement 2025 was advertised on the City’s bids&tenders portal on August 8, 2025, and closed on September 9, 2025, with eight compliant bids submitted. The lowest compliant bid submitted by Gray’s Landscaping & Snow Removal Inc . in the amount of $1,372,982.86 (net HST) or $1,524,637.02 (HST included) is recommended for approval. It is recommended that the total gross project cost of $1,723,431.00 (HST included) and the total net project cost of $1,552,003.00 (net HST) be approved. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priorities of Advance Innovation & Responsible Planning to Support a Connected, Well-serviced Community ; and Advocate for an Inclusive, Welcoming, Safe & Healthy Community. Financial Implications: 1. Tender Amount Request for Tender No. T2025-12 $1,349,236.30 HST (13%) 175,400.72 Total Gross Tender Amount $1,524,637.02 2. Total Estimated Project Cost Summary Request for Tender No. T2025-12: Lynn Heights Park Bonita Park Bayshore Tot Lot Chickadee Park Whitevale Park Claremont Memorial Park Diana, Princess of Wales Park Total Tendered Amount: $172,163.00 152,994.00 124,417.00 147,253.00 243,775.00 323,041.00 185,593.00 $1,349,236.00 Associated Costs Materials Testing Allowance Project Signage ($1,000 per grant funded location) 8,000.00 3,000.00 30,000.00 - 325 - ENG 19-25 September 29, 2025 Page 4 Provision for resurfacing of part of original rink area in Claremont Memorial Park Construction Contingency (10%) 134,924.00 Sub Total – Costs $1,525,160.00 HST (13%) 198,271.00 Total Gross Project Cost $1,723,431.00 HST Rebate (11.24%) (171,458.00) Total Net Project Cost $1,552,003.00 3 A. Total Estimated Project Cost and Funding Per Location – Lynn Heights Park Tendered Amount – Lynn Heights Park Materials Testing Allowance Project Signage Construction Contingency Sub Total – Costs HST (13%) Total Gross Cost HST Rebate (11.24%) Total Net Project Cost $172,163.00 1,000.00 1,000.00 17,216.00 $191,379.00 24,879.00 $216,258.00 (21,511.00) $194,747.00 Expense Code Source of Funds Funds Available Funds Required C10572.2509 Parks Infrastructure Replacement Res Fund Provincial Grant (CSRIF) $200,000.00 $95,689.00 $99,058.00 $95,689.00 Total: $295,689.00 $194,747.00 Net Project Cost under (over) Approved Funds $100,942.00 3 B. Total Estimated Project Cost and Funding Per Location – Bonita Park Tendered Amount – Bonita Park Materials Testing Allowance Project Signage Construction Contingency $152,994.00 1,000.00 1,000.00 15,299.00 - 326 - ENG 19-25 September 29, 2025 Page 5 Sub Total – Costs HST (13%) Total Gross Cost HST Rebate (11.24%) Total Net Project Cost $170,293.00 22,138.00 $192,431.00 (19,141.00) $173,290.00 Expense Code Source of Funds Funds Available Funds Required C10572.2510 Parks Infrastructure Replacement Res Fund Provincial Grant (CSRIF) $200,000.00 $85,146.00 $88,144.00 $85,146.00 Total: $285,146.00 $173,290.00 Net Project Cost under (over) Approved Funds $111,856.00 3 C. Total Estimated Project Cost and Funding Per Location – Bayshore Tot Lot Tendered Amount – Bayshore Tot Lot Materials Testing Allowance Project Signage Construction Contingency Sub Total – Costs HST (13%) Total Gross Cost HST Rebate (11.24%) Total Net Project Cost $124,417.00 1,000.00 1,000.00 12,441.00 $138,858.00 18,052.00 $156,910.00 (15,608.00) $141,302.00 Expense Code Source of Funds Funds Available Funds Required C10572.2508 Parks Infrastructure Replacement Res Fund Provincial Grant (CSRIF) $200,000.00 $69,429.00 $71,873.00 $69,429.00 Total: $269,429.00 $141,302.00 Net Project Cost under (over) Approved Funds $128,127.00 - 327 - ENG 19-25 September 29, 2025 Page 6 3 D. Total Estimated Project Cost and Funding Per Location – Chickadee Park Tendered Amount – Chickadee Park Materials Testing Allowance Construction Contingency Sub Total – Costs HST (13%) Total Gross Cost HST Rebate (11.24%) Total Net Project Cost $147,253.00 1,000.00 14,725.00 $162,978.00 21,187.00 $184,165.00 (18,319.00) $165,846.00 Expense Code Source of Funds Funds Available Funds Required C10320.2330 C10320.2315 Park land Obligatory Res Fund Parkland Obligatory Res Fund (unspent funds from Martin’s Tot Lot) $120,000.00 $70,549.00 $120,000.00 $45,846.00 Total: $190,550.00 $165,846.00 Net Project Cost under (over) Approved Funds $24,704.00 3 E. Total Estimated Project Cost and Funding Per Location – Whitevale Park Tendered Amount – Whitevale Park Materials Testing Allowance Construction Contingency Sub Total – Costs HST (13%) Total Gross Cost HST Rebate (11.24%) Total Net Project Cost $243,775.00 1,000.00 24,377.00 $269,152.00 34,990.00 $304,142.00 (30,253.00) $273,889.00 Expense Code Source of Funds Funds Available Funds Required C10572.2410 Park land Obligatory Res Fund $250,000.00 $273,889.00 Total: $250,000.00 $273,889.00 Net Project Cost under (over) Approved Funds ($23,889.00) - 328 - ENG 19-25 September 29, 2025 Page 7 3 F. Total Estimated Project Cost and Funding Per Location – Claremont Memorial Park Tendered Amount – Claremont Memorial Park Materials Testing Allowance Provision for resurfacing of part of original rink area Construction Contingency Sub Total – Costs HST (13%) Total Gross Cost HST Rebate (11.24%) Total Net Project Cost $323,041.00 2,000.00 30,000.00 32,304.00 $387,345.00 50,355.00 $437,700.00 (43,538.00) $394,162.00 Expense Code Source of Funds Funds Available Funds Required C10572.2403 Casino Res Fund $400,000.00 $394,162.00 Total: $400,000.00 $394,162.00 Net Project Cost under (over) Approved Funds $5,838.00 3 G. Total Estimated Project Cost and Funding Per Location – Diana, Princess of Wales Park Tendered Amount – Diana, Princess of Wales Park Materials Testing Allowance Construction Contingency Sub Total – Costs HST (13%) Total Gross Cost HST Rebate (11.24%) Total Net Project Cost $185,594.00 1,000.00 18,559.00 $205,153.00 26,670.00 $231,823.00 (23,059.00) $208,764.00 Expense Code Source of Funds Funds Available Funds Required C10572.2413 Casino Res Fund $200,000.00 $208,764.00 Total: $200,000.00 $208,764.00 Net Project Cost under (over) Approved Funds ($8,764.00) - 329 - ENG 19-25 September 29, 2025 Page 8 The total approved budget for all seven locations is $1,570,000.00 and the total net project cost is estimated at $1,552,003.00 The City was successful in obtaining grant funding from the Province of Ontario through the CSRIF. This grant will fund up to 50% of the eligible project costs to replace the playgrounds at Lynn Heights Park, Bonita Park and Bayshore Tot Lot and will offset the city’s share of the costs at these locations. This project will use a total of $250,264.00 of the approved CSRIF grant funding. In accordance with the Transfer Payment Agreement all costs, including the four playgrounds scheduled to be replaced in 2026 subject to Capital Budget approval, are to be incurred before December 31, 2026. As part of the 2023 Parks Capital Budget, $120,000.00 was approved for the playground equipment replacement in Chickadee Park and $80,000.00 was approved for the playground equipment replacement in Martin’s Tot Lot. Upon review of the existing play equipment, staff determined that not all the equipment at Martin’s Tot Lot required replacement. The existing swing structure was replaced at a total cost of $9,450.45, leaving $70,549.55 unspent. Since the existing playground area in Chickadee Park is currently not accessible, staff are recommending that the unspent funds from the Martin’s Tot Lot playground replacement project be used for Chickadee Park, so that this park can be upgraded with an accessible path of travel to the playground area from the municipal sidewalk and additional seating be provided adjacent to the playground. Discussion: The purpose of this report is to obtain Council authorization to award Request for Tender No. T2025-12 for the Playground Reconstruction and Equipment Replacement 2025 to Gray’s Landscaping & Snow Removal Inc. The playgrounds included in this project are located in Lynn Heights Park, Bonita Park, Bayshore Tot Lot, Chickadee Park, Whitevale Park, Claremont Memorial Park and Diana, Princess of Wales Park. The playground area in Claremont Memorial Park will be relocated adjacent to the tennis courts, over the south half of the existing rink facility as per the approved Claremont Memorial Park Master Plan. The existing rink facility, including the rink boards and lighting will be removed as part of this project, with consideration in the 2027 Parks Capital Forecast for the construction of a new multi-use area covered structure. A provision of $30,000 to replace the asphalt on the north half of the rink facility for other community uses is included in the estimated project cost. The playground area in Diana, Princess of Wales Park will be relocated slightly south-east of its current location at the request of Hydro One Networks Inc., so that it will not be directly under the high v oltage overhead lines. The selection of playground equipment for all seven parks was completed through a competitive procurement process. RSFQ2025-2 was advertised on the City’s bids&tenders portal on April 17, 2025 and closed on May 21, 2025 with eight vendors submitting proposals. Independent evaluations of the proposals were conducted by Engineering Services and City Infrastructure staff. The proposals were evaluated for playability, accessibility, appearance/creativity, and durability/maintenance. Pricing was the final determining factor in equipment selection. The vendors were advised of the type of equipment desired at each - 330 - ENG 19-25 September 29, 2025 Page 9 location. The Whitevale and Claremont community residents were also given the opportunity to provide input into the type of replacement equipment that staff should consider within their local parks during several public events. Staff consulted with the residents at the Whitevale Spring Festival in May 2024 as well as at Claremont town hall meetings and Public open houses held in April, May, and November 2024. This information was included in the RSFQ documents and considered during the equipment selection process. The cost of the selected equipment was included as a cash allowance in Request for Tender No. T2025-12. The City was successful in obtaining grant funding from the Province of Ontario through the CSRIF. This grant will fund up to 50% of the eligible project costs to replace the playgrounds, up to a total value of $762,500.00. Three of the playground replacements within this tender (Lynn Heights Park, Bonita Park and Bayshore Tot Lot) will receive this funding, in the total amount of $250,264.00, as well as four playgrounds scheduled to be replaced in 2026 subject to Capital Budget approval. Request for Tender No. T2025-12, for the Playground Reconstruction and Equipment Replacement 2025 was advertised on the City’s bids&tenders portal on August 8, 2025, and closed on September 9, 2025, with eight compliant bids submitted. The Engineering Services Department recommends approval of the lowest compliant bid submitted by Gray’s Landscaping & Snow Removal Inc . for Request for Tender No. T2025-12 in the amount of $1,372,982.86 (net HST) or $1,723,431.00 (HST included) and that the total net project cost of $1,552,003.00 (net HST) be approved. Attachment: 1. Location Map - 331 - ENG 19-25 September 29, 2025 Page 10 Prepared By: Approved/Endorsed By: Arnold Mostert, OALA Richard Holborn, P. Eng Manager, Landscape & Parks Development Director, Engineering Services Cathy Bazinet, NIGP-CPP Stan Karwowski, MBA, CPA, CMA Manager, Procurement Director, Finance & Treasurer AM:am Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original signed by:Original signed by: Original signed by:Original signed by: Original signed by: - 332 - - 333 - Report to Council Report Number: ENG 20-25 Date: September 29, 2025 From: Richard Holborn Director, Engineering Services Subject: Proposed Traffic Controls – Burkholder Drive Josiah Henson Public School File: A-1440 Recommendation: 1. That the attached draft by -law be enacted to amend Schedule “1”, Schedule “6”, Schedule “7”, Schedule “9” and Schedule “14” to By -law 6604/05 to provide for the regulation of stopping and parking restrictions on highways or parts of highways under the jurisdiction of The Corporation of the City of Pickering, specifically to provide for traffic controls on Burkholder Drive in the vicinity of Josiah Henson Public School; and, 2. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendation in this report. Executive Summary: The purpose of this report is to request Council to enact a by -law for the inclusion of various traffic controls aimed at increasing pedestrian and vehicular safety on Burkholder Drive in the vicinity of Josiah Henson Public School. With the recent opening of Josiah Henson Public School, the close proximity of Rick Johnson Memorial Park , the many pedestrians that cross over Burkholder Drive, and anticipating another school directly south of Rick Johnson Memorial Park , staff are proposing the following changes to the Traffic and Parking By -law 6604/05: • Reduction of the speed limit on Burkholder Drive, from Taunton Road to Peter Matthews Drive from 50 km/h to 40 km/h • Installation of an all-way stop at Burkholder Drive and Skyridge Boulevard • Installation of an all-way stop at Burkholder Drive and Hibiscus Drive • A permanent school crossing guard at the existing all-way stop at Burkholder Drive and Azalea Avenue • Installation of a Community Safety Zone on Burkholder Drive from Cameo Street to Hibiscus Drive - 334 - ENG 20-25 September 29, 2025 Page 2 • Replacing parking restrictions with stopping restrictions on Burkholder Drive (Skyridge Boulevard to Azalea Avenue) to prevent motorists from parking in the bike lanes Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Advance Innovation & Responsible Planning to Support a Connected, Well-Serviced Community. Financial Implications: The supply and installation of signs and posts can be accommodated within the 2025 Roads Current Budget. Discussion: The purpose of this report is to request Council to enact a by -law to allow for the inclusion of stopping restrictions, all-way stops, and a community safety zone aimed to increase pedestrian and vehicular safety around Josiah Henson Public School. On Septem ber 15, 2025, Josiah Hensson Public School officially opened to the public. The school is located on the northeast corner of the intersection of Burkholder Drive and Azalea Avenue. Burkholder Drive is a north-south arterial road with one lane in each direction and bike lanes on both sides of the street. The surrounding community is primarily residential with many pedestrians, of all ages, crossing Burkholder Drive to attend Rick Johnson Memorial Park , which is located on the southwest corner of Burkholder Drive and Azalea Avenue. A. The posted speed limit on Burkholder Drive was reduced from 50 km/h to 40 km/h Prior to school opening, the posted speed limit on Burkholder Drive, from Taunton Road to Peter Matthew Drive, was 50 km/h. However, with the opening of Josiah Henson Public School, the close proximity of Rick Johnson Memorial Park , anticipating another school directly south of the park, and the many pedestrians that cross over Burkholder Drive, City of Pickering staff have changed the posted speed limit signs in this section of Burkholder Drive from 50 km/h to 40 km/h. Staff believe that this reduction in speed limit is a positive change, particularly around a school, that will better serve the community . B. Two additional all-way stops were installed on Burkholder Drive to allow for safe pedestrian crossing points It was recognized by staff that the only safe pedestrian crossing point to the school was at the all-way stop located at Burkholder Drive and Azalea Avenue, which crosses near the school’s front entrance. Recognizing that pedestrians will also cross both north and south of the school, City of Pickering staff added two additional all-way stop locations in advance of the school opening at the following locations: • Burkholder Drive and Skyridge Boulevard • Burkholder Drive and Hibiscus Driv e - 335 - ENG 20-25 September 29, 2025 Page 3 These new all-way stop locations will better assist pedestrians when crossing over to the school as well as assisting all pedestrians that use the park. The all-way stop locations are shown on Attachment 1. C. A crossing guard w ill be permanently added to the intersection of Burkholder Drive and Azalea Avenue In addition to the speed limit reduction and the all-way stops that were added to Burkholder Drive, a crossing guard was placed at the intersection of Burkholder Drive and Azalea Avenue to assist with the school opening. However, given for the number of pedestrians observed in the area, Engineering Services staff are arranging for the guard to remain at the location permanently. Other intersections in the community will be analyzed for crossing guard requirements once vehicle and pedestrian traffic and patterns at the school have been better established. D. Community Safety Zone on a portion of Burkholder Drive is recommended To increase awareness to the community that Burkholder Drive is a street of increased pedestrian activity , it is recommended that Burkholder Drive be made a Community Safety Zone from Cameo Street to Hibiscus Avenue. A Community Safety Zone within these limits will encompass Josiah Henson Public School, Rick Johnson Memorial Park and a future school just south of the park. It is not recommended at this time to include Burk holder Drive as a location for Automated Speed Enforcement. With the addition of two all-way stops and a reduction of the posted speed limit, staff will monitor the operating speed of the roadway, and if vehicular speeds are high, an Automated Enforcement Speed c amera will be considered for Burkholder Drive. The proposed Community Safety Zone is shown on Attachment 1. E. Stopping and parking restrictions on surrounding streets are to be revisited Parking restrictions are currently present on Burkholder Drive opposite the school. It is recommended by Engineering Services staff that the parking restrictions be changed to stopping restrictions to prevent motorists from stopping within the bike lane on Burkholder Drive from Sk yridge Boulevard to Azalea Avenue. All other parking and stopping restrictions surrounding the school will be reviewed by Engineering Services and Municipal Law Enforcement Services staff and may be subject to community consultation before recommendation. The proposed stopping restrictions on Burkholder Drive are shown on Attachment 1. The draft by -law amendment to By -law 6604/05 for Schedules “1”, “6”, “7”, “9” and “14” is presented in Attachment 2. - 336 - ENG 20-25 September 29, 2025 Page 4 Attachments: 1.Proposed Traffic Controls, Josiah Henson Public School Opening 2.Draft by -law Amendment to Schedule “1”, No Stopping, Schedule “6”, Through Highway s, Schedule “7”, Stop Signs, Schedule “9”, Speed Limits, and Schedule “14” Community Safety Zones to By -law 6604/05. Prepared By: Approved/Endorsed By: Nathan Emery Richard Holborn, P. Eng. Coordinator, Traffic Programs & Operations Director, Engineering Services Nadeem Zahoor, P. Eng., M. Eng Manager, Transportation & Traffic NE:ccc Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original signed by:Original signed by: Original signed by: Original signed by: - 337 - Proposed Traffic Controls NTS Engineering Services Department September, 2025 Josiah Henson Public School Opening N Cam e o S t . Skyri d g e B l v d . B u r k h o l d e r D r . Aza l e a Ave . Hib i s c u s D r . S a p p h i r e D r . Oren d a S t . F a s h i o n L n . A n g o r a S t . Pe t e r M a t t h e w s D r . Maratho n Ave. Taunto n R d . STOP STOP STOP New School, Josiah Henson PS Park Future School Legend Existing All-way Stop New All-way Stop Proposed Community Safety Zone Existing Parking Restrictions (Anytime) Proposed Stopping Restrictions (anytime) To Replace Parking Restrictions (anytime) *Burkholder Drive (Taunton Road to Peter Matthews Drive) Posted speed limit change from 50 km/h to 40 km/h STOP STOP Park STOP Draws t r i n g L n . Future Crossing Guard Location Attachment 1 to Report ENG 20-25 - 338 - The Corporation of the City of Pickering By-law No. Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. Whereas By-law 6604/05, as amended, provides for the regulating of traffic and parking on highways, private property and municipal property within the City of Pickering; and Whereas, it is deemed expedient to amend Schedule 1, Schedule 6, Schedule 7, Schedule 9 and Schedule 14 to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering. Specifically this by-law is to provide for the inclusion of traffic controls for a new school, Josiah Henson Public School. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Schedule 1 to By-law 6604/05, as amended, is hereby further amended thereto by the following: Schedule 1 No Stopping Column 1 Column 2 Column 3 Column 4 Highway Side Limits (From/To) Prohibited Times or Days Add Burkholder Drive Both Skyridge Boulevard to Azalea Avenue Anytime Attachment 2 to Report ENG 20-25 - 339 - By-law No. Page 2 2. Schedule 6 to By-law 6604/05, as amended, is hereby further amended thereto by the following: Schedule 6 Through Highways Column 1 Column 2 Highway Limits (From/To) Add Burkholder Drive Taunton Road (R.R.4) to Skyridge Boulevard Burkholder Drive Skyridge Boulevard to Azalea Avenue Burkholder Drive Azalea Avenue to Hibiscus Drive Burkholder Drive Hibiscus Drive to Peter Matthews Drive Hibiscus Drive Sapphire Drive to Burkholder Drive Hibiscus Drive Burkholder Drive to Marathon Avenue Skyridge Boulevard Sapphire Drive to Burkholder Drive Skyridge Boulevard Burkholder Drive to Peter Matthews Drive - 340 - By-law No. Page 3 3. Schedule 7 to By-law 6604/05, as amended, is hereby further amended thereto by the following: Schedule 7 Stop Signs Column 1 Column 2 Highway Compulsory Stop Facing Traffic Burkholder Drive @ Skyridge Boulevard Burkholder Drive, northbound and southbound Burkholder Drive @ Hibiscus Drive Burkholder Drive, eastbound and westbound Hibiscus Drive @ Burkholder Drive Hibiscus Drive, northbound and southbound Skyridge Boulevard @ Burkholder Drive Skyridge Boulevard, eastbound and westbound 4. Schedule 9 to By-law 6604/05, as amended, is hereby further amended thereto by the following: Schedule 9 Speed Limits Column 1 Column 2 Column 3 Highway Limits Speed Add Burkholder Drive Full Limit 40 km/h - 341 - By-law No. Page 4 5. Schedule 14 to By-law 6604/05, as amended, is hereby further amended thereto by the following: Schedule 14 Community Safety Zones Column 1 Column 2 Column 3 Highway Limits (From/To) Prohibited Times or Days Add Burkholder Drive Cameo Street to Anytime Hibiscus Drive 6. By-law passed this 29th day of September, 2025. ____________________________ Kevin Ashe, Mayor ________________________________ Susan Cassel, City Clerk - 342 - Report to Council Report Number: FIR 06-25 Date: September 29, 2025 From: Steve Boyd Fire Chief Subject: Execution of the Durham Region 9-1-1 System Agreement File: A-1440-001-25 Recommendation: 1.That Report FIR 06-25, regarding the 9-1-1 System Agreement between The Corporation of the City of Pickering and the Regional Municipality of Durham, be received; 2.That the Mayor and City Clerk be authorized to execute the 9-1-1 System Agreement with the Regional Municipality of Durham and the City of Pickering, as set out in Attachment 1 of this report, subject to such minor revisions as may be required by the Fire Chief and the Director, Corporate Services & City Solicitor; and, 3.That the appropriate City of Pickering officials be authorized to take the necessary actions to implement the recommendations in this report. Executive Summary: The purpose of this report is to obtain Council approval for the execution of the new Durham Region 9 -1-1 System Agreement. The Agreement establishes the governance, operational responsibilities, and service delivery expectations for the 9 -1-1 System within Durham Region, including the City of Pickering. The modernized agreement ensures that the Durham Regional Police Services Board (DRPS Board), through the Durham Regional Police Service, is responsible for the day-to-day operation of the Primary Public Safety Answering Point (PPSAP), with oversight provided by a multi-agency 9-1-1 Board. Financial matters are addressed in a separate Service Agreement between the Region and the DRPS Board. &RXQFLODSSURYDOLVUHTXLUHGWRIRUPDOO\DXWKRUL]HWKH&LW\RI3LFNHULQJ¶VSDUWLFLSDWLRQLQWKH execution of this essential service agreement. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priorities of Advocate for an Inclusive, Welcoming, Safe & Healthy Community; Advance Innovation & Responsible Planning to Support a Connected, Well-Serviced Community; and Strengthen Existing & Build New Partnerships. - 343 - FIR 06-25 September 29, 2025 Page 2 Financial Implications: There are no financial impacts that result from adopting the recommendations in this report. Discussion: The purpose of this report is to obtain Council approval for the execution of the new Durham Region 9-1-1 System Agreement. The new 9-1-1 System Agreement modernizes governance and operational responsibilities for WKH5HJLRQ¶VHPHUJHQF\FDOOV\VWHP7KHDJUHHPHQW x Establishes the DRPS Communications Unit as the PPSAP for all emergency calls. x Defines governance through a multi-agency 9-1-1 Board, which includes representation from Regional Council, DRPS, Paramedic Services, the Ministry of Health, and local Fire Chiefs. x Requires each User Agency, including Pickering Fire Services, to comply with performance standards, reporting, and privacy requirements. x Provides flexibility for amendments and clarifies termination provisions for parties to the agreement. It should be noted that the composition of the 9 -1-1 Board has not changed under this agreement. Local municipal participation continues through the ongoing representation of a )LUH&KLHIDSSRLQWHGE\WKH)LUH&KLHIV¶&RPPLWWHHZKLFKHQVXUHVWKDWDOOILU st responders DQGORFDO3XEOLF6DIHW\$QVZHULQJ 3RLQWVUHPDLQDFWLYHO\HQJDJHGLQWKHV\VWHP¶VJRYHUQDQFH 7KHDJUHHPHQWZDVGHYHORSHGFROODERUDWLYHO\ZLWKLQSXWIURP'536 VWDIIWKH5HJLRQ¶V Corporate Privacy Officer, Legal Services from both the Region and DRPS, as well as Regional Finance staff and the Internal Auditor. All contributing parties support and recommend execution of the agreement. Attachment: 1.Durham Region 9-1-1 System Agreement - 344 - FIR 06-25 September 29, 2025 Page 3 Prepared/Approved/Endorsed By: Original Signed By Steve Boyd Fire Chief SB:jm Recommended for the consideration of Pickering City Council Original Signed By Marisa Carpino, M.A. Chief Administrative Officer - 345 - REGIONAL MUNICIPALITY OF DURHAM 9-1-1 SYSTEM AGREEMENT This Agreement is made as of the ____ of , 2025 (“Effective Date”). BETWEEN: THE REGIONAL MUNICIPALITY OF DURHAM (“Durham Region”) -and - DURHAM REGIONAL POLICE SERVICES BOARD (“DRPS Board” or “DRPS”) -and - THE CORPORATION OF THE TOWN OF AJAX, THE CORPORATION OF THE TOWNSHIP OF BROCK, THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON, THE CORPORATION OF THE CITY OF OSHAWA, THE CORPORATION OF THE CITY OF PICKERING, THE CORPORATION OF THE TOWNSHIP OF SCUGOG, THE CORPORATION OF THE TOWNSHIP OF UXBRIDGE, THE CORPORATION OF THE TOWN OF WHITBY (Collectively “Area Municipalities” and individually “Area Municipality”) WHEREAS: A.Municipalities may establish, maintain and operate a centralized communication system for emergency response purposes pursuant to the Municipal Act, 2001, S.O. 2001, c. 25; B.Durham Region is responsible for providing ambulance services and establishing a police services board for the provision of policing within the municipal limits of Durham Region; C.The Area Municipalities are responsible for fire services within each of their respective municipalities within Durham Region; D.Durham Region has approved the creation and implementation of a central communication system providing an emergency reporting service for police, fire and ambulance services known as the 9-1-1 EMERGENCY TELEPHONE REPORTING SYSTEM (“9-1-1 System”) for the persons within its municipal limits; Attachment 1 to Report FIR 06-25 - 346 - - 2 - E. The creation and implementation of the 9-1-1 System does not oblige Durham Region and the Area Municipalities to provide 9-1-1 System service to persons not residing within the municipal limits of Durham Region but who may nevertheless have access to the 9-1-1 System; and, F. The Parties have participated in the development of operating procedures, technical requirements, financial obligations and management structure of the 9-1-1 System. NOW THEREFORE in consideration of the mutual promises contained herein and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties agree as follows: 1.0 PROVISION OF 9-1-1 SYSTEM 1.1 Durham Region agrees to maintain a 9-1-1 Primary Public Safety Answering Point (the “PPSAP”) for the police, ambulance and fire services (“User Agencies”) operated by the Parties within Durham Region for the purposes of providing a 9-1-1 System. 1.2 The PPSAP shall be located in the Communications Centre of the DRPS, subject to the terms and conditions of this Agreement and the terms of a separate service agreement between Durham Region and the DRPS Board respecting funding considerations of the PPSAP. 1.3 Durham Regional Council may alter the manner in which the 9-1-1 System service is delivered or terminate the delivery of the service at its sole discretion. 1.4 The Parties agree that a board as depicted in Appendix “A” to this Agreement shall be established for the purposes of administering the operation and delivery of the 9-1-1 System service (the “9-1-1 Board”). 1.5 The service delivery provisions and related funding responsibilities and obligations for the administration, operation and delivery of the 9-1-1 System shall be set out in a separate service agreement between Durham Region and the DRPS Board. 1.6 The capital assets, software licenses, logos, and literature relating to the 9-1-1 System shall remain the property or under the responsibility of Durham Region. 1.7 Each User Agency operating a Secondary Public Safety Answering Point (SPSAP) for the 9-1-1 System agrees to participate in the operation and implementation of the 9-1-1 System and to promptly handle calls received on the 9-1-1 System and relayed to it. - 347 - - 3 - 1.8 Each User Agency agrees to submit an annual report to the 9 -1-1 Board by March 1st of each calendar year that attests to their compliance with the 9-1-1 System Policy Manual approved by the 9-1-1 Board and summarizes the public complaints received by the User Agency relating to the 9-1-1 System and feedback of the User Agency and/or public on the operations of the 9 -1-1 System and the PPSAP for the previous calendar year. 1.9 Each User Agency agrees to be accountable for their own privacy responsibilities related to their SPSAP, including but not limited to: incident and breach management response policies and procedures, risk and privacy impact assessments and mitigations, audits, software safeguards and security configurations. 1.10 In the event a User Agency becomes aware of a threat to the security of the PPSAP or personal or confidential information associated therein, a User Agency will immediately notify the Durham Regional Police Service (“DRPS”) and Durham Region. 2.0 DESCRIPTION OF THE 9-1-1 PPSAP FUNCTION 2.1 The 9-1-1 System Policy Manual provides specifics of all policies which will govern the operations of the PPSAP. 2.2 The basic function of the PPSAP shall be the initial screening of the 9-1-1 calls from the public and the immediate transfer of those calls to the appropriate User Agency or User Agencies. “Immediate Transfer” means that the 9-1-1 caller would be put in communication with the appropriate User Agency as soon as is reasonably practicable. In the case of those calls requesting police service, the 9-1-1 Call Taker will continue with the call and obtain all information as required by DRPS. In the case of fire services, the call will be directed to the Oshawa Fire SPSAP to be transferred to the Brock, Clarington, Oshawa, Scugog, Uxbridge, Whitby, Ajax and Pickering fire services, as applicable. In the case of ambulance services, the call will be directed to Durham’s Central Ambulance Communications Center (CACC), operated by the Ministry of Health. 2.3 The Parties agree that the performance expectation for the PPSAP shall be the National Emergency Number Association (NENA) Call Answering Standard/Model Recommendation NENA-STA-0.20.1-2020, as amended from time to time. 2.4 All User Agencies shall have access at no cost to review digital audio recordings and time records of the PPSAP pertaining to any 9 -1-1 situation that involves the User Agency. The Parties hereby specifically consent, each with the other, to the release of such information for the purposes of this Agreement and such consent - 348 - - 4 - shall operate as a specific consent to disclosure in accordance with any legislation governing the access to and release of such information. Any further dissemination of such information shall be in accordance with any requirements of the law and subject to the specific agency policy. 2.5 The PPSAP function is subject to alteration as required by the 9-1-1 Board and approved by Durham Regional Council or its designate. 3.0 9-1-1 BOARD 3.1 The 9-1-1 Board shall be responsible to ensure that the DRPS Board, through the DRPS, carries out its responsibilities for the normal day-to-day operation of the 9-1-1 System and PPSAP together with development and training of 9-1-1 System personnel. The 9-1-1 Board shall submit a written annual report and an annual operating budget and forecast to Durham Regional Council and such other reports as are requested of it from time to time by Durham Regional Council. 3.2 The 9-1-1 Board shall approve the 9-1-1 System Policy Manual, which shall contain the full particulars of the performance expectations, together with all operational and administration considerations for the 9-1-1 System. The 9-1-1 Board shall review the 9-1-1 System Policy Manual on an annual basis and may amend the manual as needed. 3.3 Administrative liaison between the 9-1-1 Board and the governing authority of any particular User Agency shall be the responsibility of the Board member representing the User Agency group of which that particular User Agency is a member. 3.4 The 9-1-1 Board shall meet every three months, at a minimum. 4.0 THE PPSAP MANAGER 4.1 The DRPS Inspector of the DRPS Communications/9-1-1 Unit shall be designated as the PPSAP Manager and shall be responsible to the 9-1-1 Board for the functioning of the PPSAP. The DRPS Inspector shall ensure that the PPSAP operates in accordance with the 9-1-1 System Policy Manual approved by the 9-1-1 Board. 4.2 The DRPS Inspector may delegate such operational responsibilities and duties relating to the PPSAP to managers or supervisors within the DRPS Communications/9-1-1 Unit as the DRPS Inspector deems appropriate with the exception of financial approval authorities as defined in the separate service - 349 - - 5 - agreement between Durham Region and the DRPS Board. These duties are in addition to the Inspector’s DRPS role as defined by the DRPS Chief of Police. 4.3 The DRPS Inspector shall report to and be responsible to the 9-1-1 Board and shall be present or shall appoint a delegate to be present at all 9-1-1 Board meetings to respond to questions or inquiries. 4.4 The DRPS Inspector shall be responsible for the efficient operation of the PPSAP and the rapid and accurate discharge of the duties of the PPSAP. The DRPS Inspector’s duties include: a) through the DRPS Technical Manager, provide reports to 9-1-1 Board on compliance on call taking standards; b) through the DRPS Technical Manager, provide reports on complaints from the public and recommendations to remedy any issues; c) provide recommendations in response to complaints by User Agencies when brought to the 9-1-1 Board; d) liaise with Communications Training Coordinator for Call Takers, their selection, and training; e) through the DRPS Technical Manager meet with User Agencies as needed to share technical information on changes to the 9-1-1 network; f) provide recommendations for change to the PPSAP to the 9-1-1 Board; g) provide recommendations for changes to the 9 -1-1 System Policy Manual to the 9-1-1 Board; and, h) such other duties as are assigned by the 9-1-1 Board, in consultation with the DRPS Chief of Police. 5.0 TERM 5.1 This Agreement will commence as of the Effective Date and will renew annually on the anniversary of the Effective Date unless this Agreement is terminated in accordance with the provisions of this Agreement. 5.2 Any amendment to this Agreement must be in writing and signed by all Parties , unless otherwise stated in this Agreement. 5.3 Durham Region or the DRPS Board may terminate this Agreement with 24 months written notice to all other Parties. - 350 - - 6 - 5.4 An Area Municipality may terminate its participation with 12 months written notice to the Parties. The decisions of an Area Municipality to terminate its participation in this Agreement shall not affect the application of the Agreement with respect to the remaining Parties. 6.0 DISPUTE RESOLUTION 6.1 Administration or operational disputes between any or all of the Parties hereto concerning the 9-1-1 System or the PPSAP (excluding any such dispute arising from a claim by any person who is not a Party hereto against Durham Region or any User Agency or Agencies) shall be finally decided by the Durham Regional Council or its delegate. 7.0 INDEMNIFICATION 7.1 The DRPS Board shall defend, indemnify and save harmless Durham Region, the Area Municipalities, the User Agencies and their respective past, current and future elected or appointed officials, officers, employees and agents from and against all claims of any nature, actions, causes of action, losses, expenses, fines, costs, interest or damages of every nature and kind whatsoever, arising out of or allegedly attributable to the negligent acts, errors, omissions, misfeasance, nonfeasance, fraud or willful misconduct of the DRPS Board, its directors, officers, employees, agents, contractors and subcontractors, or any of them, in connection with or in any way related to the delivery or performance of this Agreement. This indemnity shall survive the termination or expiration of this Agreement. 8.0 GENERAL 8.1 The recitals and paragraph headings form part of this Agreement. 8.2 Appendices “A” and “B” form part of this Agreement. 8.3 The 9-1-1 System Policy Manual is determinative, and for the purposes of this Agreement, of such matters as are contained therein but which are not otherwise addressed in the body of this Agreement. 8.4 This Agreement may be executed in any number of counterparts with the same effect as if all Parties had signed the same document. All counterparts shall be construed together and shall constitute one and the same Agreement. With the exception of Appendix “B” which can change without total execution of this document. - 351 - - 7 - IN WITNESS WHEREOF, the Parties hereto have executed this Agreement under the hands of their authorized signing officers as of the Effective Date: Date: THE REGIONAL MUNICIPALITY OF DURHAM Name: Title: I have the authority to bind the Corporation Date: DURHAM REGIONAL POLICE SERVICES BOARD Name: Title: I have the authority to bind the Corporation Date: THE CORPORATION OF THE TOWN OF AJAX Name: Title: I have the authority to bind the Corporation Date: THE CORPORATION OF THE TOWNSHIP OF BROCK Name: Title: I have the authority to bind the Corporation - 352 - - 8 - Date: THE CORPORATION OF THE MUNICIPALITY OF CLARINGTON Name: Title: I have the authority to bind the Corporation Date: THE CORPORATION OF THE CITY OF OSHAWA Name: Title: I have the authority to bind the Corporation Date: THE CORPORATION OF THE CITY OF PICKERING Name: Title: I have the authority to bind the Corporation Date: THE CORPORATION OF THE TOWNSHIP OF SCUGOG Name: Title: I have the authority to bind the Corporation - 353 - - 9 - Date: THE CORPORATION OF THE TOWNSHIP OF UXBRIDGE Name: Title: I have the authority to bind the Corporation Date: THE CORPORATION OF THE TOWN OF WHITBY Name: Title: I have the authority to bind the Corporation - 354 - APPENDIX ‘A’ Administration of the Durham Regional 9-1-1 Telephone System is the responsibility of a Seven (7) Member Board. Board Members are appointed as follows: REPRESENTATIVE APPOINTED BY Regional Council (elected official) Durham Regional Council Police (Inspector, Communications / 9-1-1 Unit) Police Chief, DRPS Police (Technical Manager, Communications 9-1-1 Unit) Police Chief, DRPS Fire Agency (appointee) Fire Chief’s Committee Ambulance Communications Centre (Province) Ministry of Health Paramedic Services Commissioner & Medical Officer of Health, Region of Durham Regional Council (Finance Department staff member) Regional Council, Region of Durham The Chairperson will be a representative of either the Police or Fire Agencies, on a rotating annual basis. The list of current 9-1-1 Board Members is identified in Appendix “B”. - 355 - APPENDIX ‘B’ Councilor Garrod Regional Council representative (as appointed by Council) 416-788-5388 bgarrod@uxbridge.ca Gord O’Blenes (Superintendent, DRPS) 905-579-1520 Ext. 6420 683@drps.ca Shaun Carter (Inspector, DRPS) Jerrett Wichman (Technical Manager, DRPS) 905-579-1520 scarter@drps.ca 905-579-1520 Ext. 3327 jwichman@drps.ca Stephen Boyd (Chief, Pickering Fire Services Department) 905-420-4660 Ext.8101 sboyd@pickering.ca Wayne Spindler (Manager, Oshawa CACC) 905-430-0205 wayne.spindler@ontario.ca Troy Cheseboro (Chief, Region of Durham Paramedic Services) 905-665-6313 Ext. 2250 905-444-2042 FAX troy.cheseboro@durham.ca Mary Simpson (Director of Risk Management, Economic Studies and Procurement, Finance Department, Region of Durham) 905-668-7711 Ext. 2301 mary.simpson@durham.ca - 356 - Report to Council Report Number: INF 11-25 Date: September 29, 2025 From: Kevin Heathcote Director, City Infrastructure Subject: Hoover Bridge Replacement – Emergency Work Request for Tender No. T2025-11 File: A-1440 Recommendation: 1. That Report INF 11-25 regarding the emergency replacement of the Hoover Bridge be received for information; 2. That Council approve the additional transfer from the Roads & Bridges Reserve Fund in the amount of $466,895.00 for this emergency replacement; and, 3. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendation in this report. Executive Summary: The purpose of this report is to advise Council of the emergency replacement of the Hoover Bridge on Sideline 34, south of the Eighth Concession Road. The Hoover Bridge (Bridge #7004) has reached its end of life and is at high risk of failure. Upon completing the most recent biennial inspection in 2024, it was recommended that the bridge be closed if not replaced in 2025. The bridge currently serves two residential tenants within the Rouge National Urban Park lands south of Reesor Creek with no other means of access to the properties. Sideline 34 also provides access for agricultural lands south of the Reesor Creek. Upon careful review of alternatives, it was determined that a rapid bridge replacement was the most feasible option both financially and from a public and environmental impact perspective. In order to complete the bridge replacement before end of 2025, staff were required to follow the Emergency Purchase process outlined in Section 12.01 of the Purchasing Policy. Request for Tender No. T2025-11 was advertised on the City’s bids&tenders portal on July 28, 2025, and closed on Thursday, August 21, 2025, with eight bids submitted. The lowest compliant bid of $487,757.05 (net HST) or $541,632.73 (HST included) submitted by Clearwater Structures Inc. was recommended for approval. Pre-conditions of award were met, and a Purchase Order was issued to the Contractor on Thursday, September 4, 2025, in accordance with the City’s Purchasing Policy, Section 12.01 (Emergency Purchase). The total gross project cost is estimated to be $740,558.00 (HST included), and the total net project cost is estimated at $666,895.00 (net of HST rebate). - 357 - INF 11-25 September 29, 2025 Page 2 Preperatory work is anticipated to commence at the start of October 2025, and the rapid superstructure replacement will be completed over a consecutive 72-hour span in mid- November 2025. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Advance Innovation & Responsible Planning to Support a Connected, Well-Serviced Community. Financial Implications: 1. Tender Amount Request for Tender No. T2025-11 $479,321.00 HST (13%) 62,311.73 Total Gross Tender Amount $541,632.73 2. Estimated Project Cost Summary Request for Tender No T2025-11 Associated Costs $479,321.00 Detailed Design (Keystone Bridge Management) TRCA Permit Materials Testing (GHD) Contract Administration and Construction Inspection (Keystone) Resident Displacement (estimate) 43,490.00 4,070.00 4,546.00 23,070.00 5,000.00 Contingency (20%) 95,864.00 Total Project Cost $655,361.00 HST (13%) 85,197.00 Gross Project Costs $740,558.00 HST Rebate (11.24%) (73,663.00) Total Net Project Costs $666,895.00 - 358 - INF 11-25 September 29, 2025 Page 3 3.Approved Source of Funds Account Code Source of Funds Budget Required C10570.2201 C10570.2201 Transit & Infrastructure Grant Roads & Bridges Reserve Fund $93,890.00 106,110.00 $93,890.00 573,005.00 Total Funds $200,000.00 $666,895.00 Project Cost under (over) approved funds by ($466,895.00) In accordance with Purchasing Policy PUR 010, Section 12.01 in an emergency situation, on the approval of the appropriate Director, the Manager, Procurement is permitted to obtain such goods and services as are necessary to respond to the emergency. If the purchase amount exceeds $50,000.00, the Director must notify the Treasurer and CAO and the Director shall submit a report of the incident to the appropriate Committee and Council at the earliest possible time. In accordance with the Purchasing Policy, this report serves to inform Council of this emergency purchase. The Treasurer has confirmed that the additional funding required will be sourced from the Roads & Bridges Reserve Fund subject to Council approval. A higher construction contingency of 20 percent has been included as an associated cost due to the unique nature of work and tight timelines related to the bridge superstructure removal and installation. Discussion: The purpose of this report is to advise Council of the emergency replacement of the Hoover Bridge on Sideline 34, south of Eighth Concession Road. Originally built in approximately 1930, Hoover Bridge (Bridge #7004) has reached its end of life and is at high risk of failure. The structure is located on Sideline 34, approximately 220m south of Eighth Concession Road and crosses Reesor Creek. Sideline 34 is a no-exit gravel road which provides access to two residential homes south of the creek. The surrounding land is within the boundaries of the Rouge National Urban Park, managed by Parks Canada. This section of Sideline 34 also provides access to agricultural lands south of Reesor Creek that is leased to tenants for farming. The structure currently has a 10 tonne load limitation due to it’s condition. Hoover Bridge is inspected as part of the City’s biennial bridge and culvert inspection program for structures with spans equal to or greater than 3m as mandated by O.Reg. 278/06. The replacement of Hoover Bridge has been identified as a capital need for several years, however, due to competing priorities, budget constraints and lower risk due to traffic volumes and road classification, it was not advanced prior to 2022. This project presents several challenges due to the bridge crossing being the only access point for the residential properties south of the bridge and the alignment of the creek sharply turning from north-south to east- - 359 - INF 11-25 September 29, 2025 Page 4 west adjacent to the bridge. The creek alignment poses a challenge for temporary access to be constructed while the existing bridge is being replaced. In 2022, Council approved a budget of $200,000 for the assessment of options to either rehabilitate or replace the existing bridge, or to create an alternate means of access to Sideline 34 properties. Again, due to competing priorities and resource constraints, this assessment was not formally advanced. In 2024, an inspection of the structure was completed which resulted in a recommendation to close the bridge if not replaced in 2025. This is due to further deterioration of the concrete deck slab, T-beam girders and concrete post and rail barriers. The alternatives included in the original 2022 Budget were assessed at the staff level and presented the following challenges: A. Rehabilitation of Existing Structure Due to severity of damage and deterioration, rehabilitating the existing structure will not be financially feasible for the return of serviceable life. The age of the structure prevents it from meeting current bridge standards. B. Complete Replacement of Existing Structure A complete replacement of the existing structure in a similar location will prevent residents and farmers from accessing the properties south of the creek for the duration of construction as temporary creek crossing at this location is not an option due to creek alignment and property constraints. A construction project of this nature typically takes 12-16 weeks to complete at a significantly higher cost. This option would also require significant approvals, potential creek realignment and would not be achievable within the appropriate timelines. C. Create Alternative Means to Access Sideline 34 Properties This alternative would require a new road to be constructed from either Seventh Concession Road or York – Durham Line to access the properties south of Reesor Creek and eliminate the need for the Sideline 34 creek crossing. This option of constructing a new road would require undertaking a Municipal Class Environmental Assessment process with significant public and stakeholder consultation and approvals, as well as property acquisition at a significantly higher cost. This environmental assessment and design process would not be achievable within appropriate timelines. Upon completing the above assessment options and their conclusions, staff consulted Keystone Bridge Management, a structural engineering consultant, in February 2025 to request further assistance. As a result of this consultation, a fourth option was presented which included a rapid replacement of the superstructure with a pre-fabricated steel structure sitting on the existing bridge abutments. This option presented the following benefits: • The existing abutments were determined to be in good condition, which allows the new structure to utilize this foundation and eliminate the need for in-water works. - 360 - INF 11-25 September 29, 2025 Page 5 • The rapid bridge replacement can be completed in a 72-hour window which significantly minimizes impacts to residents. • Utilizing the existing sub-structure and a pre-fabricated steel super-structure is a cost effective option which significantly reduces the total cost of the project while still offering a 50+ year service life. • The overall timeline for design and construction made this option possible to complete before end of 2025. As a result of the benefits presented above, staff decided to move forward with this option on an emergency basis. In accordance with Purchasing Policy PUR 010, Section 12.01 in an emergency situation, staff are permitted to obtain such goods and services as are necessary to respond to the emergency. If the purchase amount exceeds $50,000.00, the Director must notify the Treasurer and CAO and the Director shall submit a report of the incident to the appropriate Committee and Council at the earliest possible time. As per the Purchasing Policy, an emergency is defined as follows: A situation that is, in the opinion of the CAO or a Director, a threat to public health, safety, property, life or the environment and exists where the immediate acquisition of goods or services is essential to prevent serious delay, injury, damage, restore basic service provided by the City and warrants operating outside this Policy or limit potential liability. In March 2025, the Director, Engineering Services requested approval from the Treasurer to proceed with the recommended option and received confirmation of funding availability to advance this project on an emergency basis. A Purchase Order was issued to Keystone Bridge Management for the design of the structure in accordance with Section 10.03b of the Purchasing Policy. Request for Tender No. T2025-11 was advertised on the City’s bids&tenders portal on July 28, 2025 and closed on Thursday, August 21, 2025 with eight bids submitted. The lowest compliant bid of $487,757.05 (net HST) or $541,632.73 (HST included) submitted by Clearwater Structures Inc. was recommended for approval. Pre-conditions of award were met, and a Purchase Order was issued to the Contractor on Thursday, September 4, 2025, in accordance with the City’s Purchasing Policy, Section 12.01 (Emergency Purchase). The total gross project cost is estimated to be $740,558.00 (HST included), and the total net project cost is estimated at $666,895.00 (net of HST rebate). As per Purchasing Policy, Section 12.01, the City Infrastructure Department is notifying Council of the work being completed by Clearwater Structures Inc. in the amount of $541,632.73 (HST included). The total net project cost inclusive of associated costs and net HST rebate is estimated as $666,895.00. - 361 - INF 11-25 September 29, 2025 Page 6 Project Readiness: • As the surrounding properties including the residential properties are within the boundaries of the Rouge National Urban Park and are managed by Parks Canada, staff consulted with Parks Canada early in the project, have kept them informed of potential impacts and have received their support. • Staff have received approval from TRCA and are awaiting issuance of a permit. • Work is scheduled to commence in October 2025 with the rapid bridge replacement and road closure anticipated to be completed over the span of a weekend in mid-November. • Residents have been notified and potential displacement support is being coordinated by staff. • During the road closure, the Contractor will be required to complete work outside of the prohibited periods of time, however, the work is considered exempted due to its emergency nature as per Schedule 3 of By-law No. 8048/23. • Staff are coordinating with Fire Services to ensure that an Emergency Response Plan is in place should access be required south of Reesor Creek during the temporary road closure. • Additional budget is being requested in 2026 to complete local concrete repairs on the abutments and erosion protection work to protect the newly installed bridge asset. Attachment: 1. Location Map - 362 - INF 11-25 September 29, 2025 Page 7 Prepared By: Approved/Endorsed By: Kevin Heathcote, P.Eng. Kevin Heathcote, P.Eng. Director, City Infrastructure Director, City Infrastructure Richard Holborn, P.Eng. Stan Karwowski, MBA, CPA, CMA Director, Engineering Services Director, Finance & Treasurer P Manager, Procurement KH:mjh Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original signed by:Original signed by: Original signed by:Original signed by: Original signed by: Cathy Bazinet, CPPB, NIGP-CP Original signed by: - 363 - Attachment 1 to Report INF 11-25 - 364 - Report to Council Report Number: PLN 19-25 Date: September 29, 2025 From: Kyle Bentley Director, City Development & CBO Subject: PTC Ownership Inc. (CentreCourt) – Request for Development Charges Deferral and Phased Site Plan Approval File: D-5000-002 Recommendation: 1. That Report PLN 19-25 regarding PTC Ownership Inc. (CentreCourt) – Request for Development Charges Deferral and Phased Site Plan Approval be received; 2. That, pursuant to By-law 8190/25, as amended, Council authorize the Mayor and City Clerk to execute a DC Deferral Agreement, subject to any necessary, agreed to, minor refinements as determined by the Director, Finance & Treasurer, the Director, Corporate Services & City Solicitor, and the Chief Administrative Officer; 3. That Council elects to accommodate PTC Ownership Inc.’s request for Phased Site Plan approval, and directs the Director, City Development & CBO, as follows: a. to issue Site Plan Approval for Site Plan Application (S 10/23), with Phase 1 (Towers 1 & 2) to be issued upon execution of a Site Plan Agreement, and Phase 2 (Towers 3 & 4) to be issued at a later date, subject to execution of a Site Plan Agreement; and b. if Phase 2 is not advanced in a timely manner, Council authorize the Director, City Development & CBO, to issue conditional Site Plan Approval for the Phase 2 lands. OR 4. That Council does not elect to accommodate PTC Ownership Inc.’s request for Phased Site Plan approval, and directs the Director, City Development & CBO, to issue Site Plan Approval for only Phase 1 (Towers 1 & 2) and require PTC Ownership Inc. to submit a separate Site Plan Application for Phase 2 (Towers 3 & 4) at a later date. 5. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations of this report. Executive Summary: The purpose of this report is twofold: • to obtain Council’s approval for the City to enter into a Development Charges Deferral Agreement with PTC Ownership Inc. (“CentreCourt”), pursuant to By-law 8190/25, as amended, and - 365 - PLN 19-25 September 29, 2025 Page 2 • to obtain Council direction respecting CentreCourt’s request for the City to issue Phased Site Plan approval of their proposed development on the PTC Lands known as Blocks 1 and 3, 40M 2772. City staff recommend approval of the Development Charges (DC) deferral, in accordance with the Council approved DC Deferral program. The program delays the collection of DCs from building permit issuance to first occupancy, for Towers 1 and 2 only. The rate at which the DCs would be calculated would be in accordance with the DC Act, that being the date the site plan application was deemed complete, which was 2023. This financial incentive will expedite the construction process of this development. Construction and occupancy of this building will also increase the City’s property tax revenues. CentreCourt’s unique request for Phased Site Plan approval would freeze the DC rates at the 2023 rate, enabling them to secure lower charges for Phase 2 (Towers 3 & 4) without a defined construction start date. While this approach would provide certainty for the applicant, it represents a departure from established operational procedures. Staff estimate a potential loss of approximately $9.5 million in DC revenue to the City under current assumptions. However, if Phase 2 is delayed beyond the anticipated timelines, the resulting escalation in rates and extended financing costs could substantially increase these losses and have an even greater negative financial impact. Deferred or lost DC Revenue will have a significant impact on the ability of the City to plan for and commence critical capital infrastructure projects that are intended to accommodate growth like this. Should Council support CentreCourt’s request, staff recommend that Council direct the Director, City Development & CBO, to issue Site Plan Approval for Site Plan Application (S 10/23) in two phases; and further, that if Phase 2 is not advanced in a timely manner, Council authorizes the Director, City Development & CBO to issue conditional Site Plan Approval for Phase 2 lands. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priorities of Champion Economic Leadership & Innovation and Advance Innovation & Responsible Planning to Support a Connected, Well-Serviced Community. Financial Implications: Deferring DC payments places additional pressure on municipal cash flow, as the City must finance growth-related infrastructure in advance of DC collection. With the deferral agreement, DCs are collected at first occupancy. Large tower projects usually take three to four years to complete, and the City has to wait for these DC payments, which could cause DC cash flow issues, especially for projects that are funded through DC debt. While this increases short-term fiscal risk, municipalities have historically entered into deferral agreements where there is a broader public benefit or where provincial policy priorities, such as accelerating housing supply, are being advanced. - 366 - PLN 19-25 September 29, 2025 Page 3 For CentreCourt’s Phase 1 (Towers 1 & 2), approximately $10.3 million in City DCs would be deferred to occupancy, projected for October 2029. This delay results in an estimated revenue loss of $1.9 million, i.e. if the City were to receive the DCs at building permit issuance, the City would have earned $1.9 million in interest revenue that could have been applied to fund growth related capital programs. Category Units/GFA DC Rate Amount 1 Bedroom Apartment 648 $9,109.00 $5,902,632 2 Bedroom Apartment 326 $14,841.00 $4,838,166 Commercial 8,105 $5.66 $45,874 $10,786,672 Less: Demolition Credit Commercial 271,595 $5.66 ($1,537,228) Subtotal ( Deferred Development Charges)$9,249,445 Interest earned on frozen rates ( Site Plan approval to Building permit issuance) $1,094,692 Total deferred (DC's + interest)$10,344,136 Financing Opportunity cost ( BP issuance in Oct 2025 to Occupancy in Oct 2029)$1,873,818 Towers 1 & 2 Table 1 CentreCourt’s Phase 2 (Towers 3 & 4) is not included in this agreement unless Council consents to grant Phased Site Plan approval. Should Council extend approval, the additional deferral exposure would be approximately $9.5 million, the difference between the 2023 frozen rates and current rates, assuming the building permit is issued within 18 months of October 2025. Given the likelihood of delays in advancing Phase 2, potential City DC revenue losses are materially higher: • $12.4 million if the 2023 frozen DC rates were applied in 2027 (two-year lag), or • $17.5 million if the 2023 frozen DC rates were applied in 2030 (five-year lag) DC Rates DC's applicable Frozen Rates* Estimated DC Revenue loss At 2025 rates (Current rates)** compared to 2023 frozen rates $24,341,758 $14,801,516 $9,540,242 At 2027 rates*** compared to 2023 frozen rates $27,262,742 $14,801,516 $12,461,226 At 2030 rates*** compared to 2023 frozen rates $32,314,387 $14,801,516 $17,512,871 *Rates in effect at completed Site Plan application date ( July 2023 in this instance) ** BP issuance in 18 months from Site Plan Approval in Oct 2025 *** Rates after 2025 indexed at 5.83% (10 Year Average) Towers 3 & 4 Table 2 - 367 - PLN 19-25 September 29, 2025 Page 4 Should Council approve the site plan application in two phases, the applicable DC rates will be fixed at the 2023 levels for both phases. This will result in an estimated revenue loss of $9.5 million (or more if delayed). The shortfall will be addressed in the next DC Background Study through higher charges (DC rates) on future developments. While this mechanism allows the City to proceed, it effectively shifts the cost of today’s discretionary reduction onto future growth. In summary, while the proposed deferral aligns with Council’s recently adopted DC Deferral Program and broader housing objectives, the potential revenue at risk, particularly if phased site plan approval is granted, could materially constrain the City’s ability to fund growth-related infrastructure. Discussion: The purpose of this report is to obtain Council’s approval to enter into a (DC Deferral Agreement with PTC Ownership Inc., pursuant to By-law 8190/25, as amended (the “DC By-law”), and to obtain Council direction respecting PTC Ownership Inc.’s request for the City to issue Phased Site Plan approval of their proposed development on the PTC Lands. Background PTC Ownership Inc. (CentreCourt) applied for Site Plan Approval (S 10/23) for Blocks 1 and 3, Plan 40M-2772, to construct four residential towers (Towers 1, 2, 3, and 4), containing 2,191 residential units and 894 square metres of commercial space (see Attachment 1, Submitted Site Plan). The City deemed this application complete on June 7, 2023. This date is important because under Section 26.2 of the Development Charges Act, the DCs for the development as shown on the submitted site plan are fixed at the rates in effect on the date the Site Plan Application was deemed completed. - 368 - PLN 19-25 September 29, 2025 Page 5 At the June 23, 2025, Council Meeting, Council approved the 2025 Development Charge Background Study and enacted the corresponding DC By-law, which took effect on July 1, 2025 (Report FIN 08-25; Resolution #760/25). The DC By-law typically requires DCs to be paid prior to the issuance of a building permit. However, to support long-term growth and intensification, Council also approved (at this meeting) the introduction of a DC Deferral Program targeted to high-rise residential, industrial and commercial developments. Phase 1 of this program retroactively commenced on April 1, 2025 and will continue until December 31, 2025. On July 2, 2025, CentreCourt applied to this DC Deferral Program to defer payment of the City’s DCs for Block 1 until the date of first occupancy (as determined by the City). Over the summer, City staff have been working diligently to review their application for compliance with eligibility criteria and completeness of the required documentation. Staff have determined that CentreCourt qualifies for a DC Deferral for Block 1 (Towers 1 & 2) and recommend that the City enter into a DC Deferral Agreement (see Attachment 2, Draft DC Deferral Agreement). CentreCourt Has Requested the City to Grant Phased Site Plan Approval To support CentreCourt’s development plan, including relocation of the existing City and Region owned municipal services (sanitary, storm and water) that currently runs through Block 3 and the future City Centre park, CentreCourt has requested that Site Plan Approval be issued in two phases: • Phase 1 – Towers 1 & 2 on Block 1 • Phase 2 – Towers 3 & 4 on Block 3 The City does not currently have a formal process for Phased Site Plan Approval. Typically, approval is issued for the entire development following the execution of one Site Plan Agreement, at which time the applicant must pay the required review fees and securities. Upon applying for and obtaining the necessary Building Permits, construction may then proceed in phases at the applicant’s discretion. Under this standard approach, issuance of full Site Plan Approval also locks in the applicable DC rates under the Development Charges Act. This means that the landowner has 18 months to obtain the necessary building permits and to commence construction of all the buildings identified on the one Site Plan. Based on discussions with CentreCourt, staff understand that construction of Towers 1 & 2 could take approximately four years to complete (best case scenario without unforeseen delays). Additionally, construction of Towers 3 & 4 would not commence before the first two towers are complete, and is dependent on sales. In this scenario, CentreCourt would lose the locked-in (frozen) June 2023 DC rate for Towers 3 & 4. Approving the Site Plan in phases, as requested, would allow CentreCourt to secure the June 2023 DC rates without a commitment to a defined construction start date for Phase 2 (Towers 3 & 4 on Block 3). As indicated in the Financial Implications section above, freezing the 2023 DC rate would have a negative financial impact on the City of at least $9.5 million in lost DC revenue. Over the past several months, City staff have met with CentreCourt to discuss its concerns surrounding their proposed development. CentreCourt has advised that, in light of current - 369 - PLN 19-25 September 29, 2025 Page 6 market conditions, rising construction costs (amid trade war uncertainties), and the financial cost related to the relocation of the existing City and Region owned municipal services on the property, CentreCourt has advised that they would not move forward with Phase 1 unless Council grants Phased Site Plan Approval, thereby securing frozen DC rates for all four towers. Analysis The City is committed to the systematic preparation, approval, distribution and maintenance of comprehensive policies, procedures and standard operating procedures, capable of supporting the daily decision-making process in all areas of operation in a timely and consistent manner. CentreCourt’s unique and precedent-setting request for Phased Site Plan approval represents a departure from standard practice. It presents a potential negative financial impact on the City of at least $9.5 million in lost DC Revenue. Deferred or lost DC Revenue will have a significant impact on the ability of the City to plan and deliver the critical capital infrastructure required to accommodate this growth. The City also recognizes the Province’s objective of building homes faster and the desire to incentivize landowners to accelerate redevelopment amid an uncertain economy. In support of this, the City has already established the DC Deferral program this summer, enabling eligible owners to postpone DC payments to first occupancy. Additionally, in July, Council approved a temporary amendment within the DC By-law that would enable CentreCourt to successfully obtain a DC Credit for their property, saving approximately $1.5 million in City DCs. The advantage of a Phased Site Plan approval approach is that it would allow CentreCourt’s Phase 1 (Towers 1 and 2) to proceed without delay, while also accommodating the relocation and removal of existing municipal infrastructure within Block 3 and within the future City Centre park, a project of significant importance to the City. These works are expected to take about two years, after which the City will be able to proceed with the construction of the new City Centre park. To ensure Phase 2 continues to advance, CentreCourt has agreed in the draft site plan agreement for Phase 1 that, if the Director, City Development & CBO, determines Phase 2 is not advancing in a timely manner, conditional approval may be issued for the Phase 2 lands. In that event, CentreCourt would be required to obtain a building permit for Phase 2 within 18 months of the time of conditional approval. If the permit is not obtained within that period, the locked-in DC rate would expire, and the prevailing rate within the DC By-law at that time would apply. Should Council elect to accommodate CentreCourt’s request for phased Site Plan Approval for this application, staff recommend that Site Plan Approval be granted in two separate phases. Each phase would require the owner to enter into a Site Plan Agreement, pay the applicable review fees, and submit securities. Approval for Phase 1 (Towers 1 and 2) is anticipated in late October or early November 2025, which will enable CentreCourt to obtain building permits and begin construction. Construction of Phase 2 (Towers 3 and 4) is generally anticipated to follow in approximately 5 to 7 years, but it is heavily dependent on market conditions. - 370 - PLN 19-25 September 29, 2025 Page 7 Accordingly, should Council support CentreCourt’s request, staff recommend that Council direct the Director, City Development & CBO, to issue Site Plan Approval for Site Plan Application (S 10/23) in two phases; and further, that if Phase 2 is not advanced in a timely manner, Council authorizes the Director, City Development & CBO to issue conditional Site Plan Approval for Phase 2 lands. Attachments: 1.Submitted Site Plan 2.Draft DC Deferral Agreement between PTC Ownership Inc. and the City of Pickering Prepared By: Original Signed By Nilesh Surti, MCIP, RPP Division Head, Development Review & Urban Design Original Signed By Raghu Kumar Senior Financial Analyst Development Charges & Capital Management Approved/Endorsed By: Original Signed By Kyle Bentley, P. Eng. Director, City Development & CBO Original Signed By Stan Karwowski Director, Finance & Treasurer NS:KB:ld Recommended for the consideration of Pickering City Council Original Signed By R. Holborn for: Marisa Carpino, M.A. Chief Administrative Officer - 371 - Attachment 1 to Report PLN 19-25 Submitted Site Plan City Development Department Sept 11, 2025FULL SCALE COPIES OF THIS PLAN ARE AVAILABLE FOR VIEWING AT THE CITY OF PICKERING CITY DEVELOPMENT DEPARTMENT. S10/23 PTC Ownership Inc. (Centrecourt) Applicant: DATE: File No: L:\Planning\01-MapFiles\SP\2025 TOWER 1 TOWER 4 TOWER 3 TOWER 2 EXISTING MALL ENCORE STREET DO N A L D K I T C E N D R I V E G L E N A N N A R O A D PHASE 1 (BLK 1)PHASE 2 (BLK 3) FUTURE CITY PARK - 372 - Attachment 2 to Report PLN 19-25 DEVELOPMENT CHARGES DEFERRAL AGREEMENT THIS AGREEMENT is made the 1st day of October, 2025 BETWEEN: PTC OWNERSHIP INC. (the “Owner”) -and - THE CORPORATION OF THE CITY OF PICKERING (the “City”) RECITALS: WHEREAS: A.the City of Pickering passed by-law number 8190/25, which may be amended or superseded from time to time (the “City’s DC By-law”), which imposes development charges against land to pay for increased capital costs required because of increased needs for services arising from development of the area pursuant to the City’s authority under the Development Charges Act, 1997, S.O. 1997, c. 27 (“DC Act”); B.the City’s DC By-law permits the City to enter into agreements in accordance with section 27 of the DC Act, to provide for all or any part of a development charge to be paid before or after it would otherwise be payable; C.pursuant to Report FIN 08-25 adopted by City Council, the City is offering a development charge deferral program for eligible developments that will allow an applicant to pay the applicable development charges at first occupancy; D.the Owner is the registered owner of the property municipally known as 1355 Kingston Road in the City of Pickering as described in Schedule A attached to this Agreement (the “Property”); E.the Owner is proposing to redevelop the Property and adjacent lands to construct four towers, with Tower 1 & Tower 2 to be constructed on the Property (Block 1) and Tower 3 & Tower 4 to be constructed on the adjacent lands (Block 3), as shown in Schedule D; F.while one comprehensive site plan application has been submitted for Block 1 and Block 3, the Owner intends to construct Towers 1, 2, 3 and 4 in phases, with Tower 1 and Tower 2 on Block 1 proceeding first, with Tower 3 and Tower 4 on Block 3 to follow after; - 373 - - 2 - G. the Owner has applied for an approval for which development charges are payable within the meaning of the City’s DC By-law in respect of Block 1 and Block 3 in order to permit the construction of 2,191 condominium units; H. this Agreement applies to Block 1 only, being Tower 1 & Tower 2, as shown in Schedule D; I. the Owner has requested to enter the City’s Development Charge Deferral Program to set the development charge rates and defer the payment of development charges relating to the Development to first occupancy in accordance with this Agreement, which would otherwise be due and payable at or prior to the issuance of the building permit pursuant to the City’s DC By-law; and J. the Parties agree that this Agreement shall be registered against title to the Owner’s Lands by the City in accordance with subsection 51(26) of the Planning Act. NOW THEREFORE in consideration of the mutual covenants hereinafter contained, the sum of ten dollars ($10.00) and other good and valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties agree as follows: ARTICLE 1 INTERPRETATION 1.1 Definitions In this Agreement and in the recitals above, (a) “Agreement” means this Development Charges Deferral Agreement; (b) “Building Permit” means a permit to construct a building within the Lands pursuant to section 8 of the Building Code Act, 1992 and, unless otherwise specified, includes a conditional permit, a foundation permit, and/or an above grade Building Permit, but does not include any permit for excavation, shoring, repairs, maintenance and usual and minor works or construction of a temporary sales office on the Property; (c) “Community Benefits Charge” means a fee from the City for development or redevelopment of higher density residential properties, payable to the City by the Owner pursuant to the following: (i) the City of Pickering By-law No. 8192/25, as amended or replaced from time to time (d) “Development” means the development of Tower 1 and Tower 2 on Block 1, as shown on Schedule D, as may be amended. - 374 - - 3 - (e) “Development Charge Amount” means any development charges related to the Development or the processing of any application relating to the Development by the City (excluding Community Benefits Charge), and without derogating from the generality of the foregoing development, payable to the City by the Owner pursuant to the following: (i) the City of Pickering Development Charges By-law, being By-law No. 8190/25, as amended or replaced from time to time, subject to the terms of this Agreement. (f) “Due Date” means the date that is two (2) business days following first occupancy of the Development as defined herein; (g) “Owner” means the Owner identified on page 1 hereof and such Owner’s heirs, administrators, successors and permitted assigns; (h) “City” means The Corporation of the City of Pickering acting as a body corporate and all its successor corporations and entities, their past, present and future elected and appointed officials, officers, representatives, employees, servants, agents and their respective successors, assigns, heirs and administrators. (i) “Security” has the meaning in section 3.1.1 of this Agreement. (a) “Sears Credit” means the credit, for the demolition and redevelopment of the Sears building and mall wing, equivalent to the gross floor area (GFA) of the building demolished multiplied by the same non-residential D.C. rate as payable. (j) “Prime” means the annual rate of interest announced by the Royal Bank of Canada from time to time as being a reference rate then in effect for determining interest rates on commercial loans made in Canadian currency in Canada; (k) “First Occupancy”: means the date an Authority to Occupy certificate is issued for the building by the City of Pickering, or the first occupancy of the building, whichever is sooner 1.2 Schedules The following Schedules are attached to and form part of this Agreement: Schedule A Legal Description of the Property Schedule B Residential Development Charges Information Form Schedule C SECURITY Template - 375 - - 4 - Schedule D Project Phasing Plan ARTICLE 2 DEVELOPMENT CHARGE DEFERRAL 2.1 Development Charge Amount Block 1 2.1.1 The Parties agree that the site plan application date for the Development was deemed complete by the City on June 7, 2023 and therefore the applicable DC rate for a 1 Bedroom Condominium Unit is $9,109; for a 2 Bedroom Condominium Unit is $14,841, subject to interest. More specifically, the total Development Charge Amount owing for Tower 1 and Tower 2 on Block 1 shall be the Development Charge Amount as shown in the tables below. Tower 1 (Northwest tower) Development Charge: DC Rate Schedule Unit Count Applicable DC Rate Total Amount One-Bedroom & Smaller Apartment 312 $9,109.00 (6/7/2023 Rates) $2,842,008.00 Two-Bedroom Apartment 149 $14,841.00 (6/7/2023 Rates) $2,211,309.00 Retail 5,285 SF $5.66/SF (July 2022 rate) $29,913.10 Interest Calculation (Oct 1, 2025) n/a 4.25% $515,874.55 TOTAL DC: $5,599,104.65 Tower 2 (Southwest tower) Development Charge: DC Rate Schedule Unit Count Applicable DC Rate Total Amount One-Bedroom & Smaller Apartment 336 $9,109.00 (6/7/2023 Rates) $3,060,624.00 Two-Bedroom Apartment 177 $14,841.00 (6/7/2023 Rates) $2,626,857.00 Retail 2,820 SF $5.66/SF (July 2022 rate) $15,961.20 Interest Calculation (Oct 1, 2025) n/a 4.25% $578,817.13 - 376 - - 5 - DC Rate Schedule Unit Count Applicable DC Rate Total Amount TOTAL DC: $6,282,259.33 2.1.2 The Parties agree that the total number of units in the Development that are subject to the residential development charges rates under the City DC By-laws are: • 312 units at the 1 Bedroom & Smaller Condominium rate, 149 units at the 2 Bedroom Condominium rate and 5,285 SF of retail for Tower 1 (northwest corner); and • 336 units at the 1 Bedroom & Smaller Condominium rate, 177 units at the 2 Bedroom Condominium rate and 2,820 SF of retail for Tower 2 (southwest corner). This results in a total of 974 units and 8,105 SF of retail, as identified above and in Schedule B, Residential Development Charges Information Form(s). 2.1.3 The Owner acknowledges and agrees that the deferral of development charges under this Agreement applies to the units of the Development that are subject to the residential and non-residential development charges rates under the City’s DC By-law. 2.1.4 The Parties agree that a Development Charge reduction of $1,537,227.70 (the “Sears Credit”) shall be deducted from the overall Development Charge Amount. The calculation showing the Development Charge reduction is shown in the table below. DC Rate Schedule Sears square footage Applicable DC rate ($ per square foot) Total Commercial Use 271,595 5.66 $1,537,227.70 2.1.5 The Sears Credit will result in an adjusted Development Charge Amount of $10,344,136.28 for the Development. 2.1.6 Notwithstanding sections 2.1.1 to 2.1.5, inclusive, the Owner acknowledges and agrees that if, prior to the date the first occupancy permit for the Development, the number or type of units or areas change, the Development Charge Amount will be re- assessed and calculated based on the revised unit mix based on the Development Charge rates set out in this Agreement. 2.2 Development Charge Payment Timing 2.2.1 The Parties agree that the Development Charge Amount shall be paid at first occupancy of for the Development. The Owner agrees to notify the City Treasurer that - 377 - - 6 - the Development is occupied within five (5) business days of each tower being occupied. 2.2.2 The Owner agrees that if the payment is not received, in whole or in part, by the payment’s applicable Due Date, without limiting or prejudicing and in addition to any other right or remedy the City has in law, the City may draw upon the Security to satisfy the unpaid Development Charge Amount and accrued interest and any outstanding amounts not satisfied by the Security may be added to the tax roll for the Property and collected as realty taxes by the City. 2.2.3 In addition to drawing on the security, the City will impose a late fee on the first day of default and the percentage charge, shall not exceed 1.50 per cent on the total amount due to the City. 2.2.4 The Owner acknowledges and agrees that it has not and will not file a complaint pursuant to the Development Charges Act, 1997 with the City or in any other forum, with respect to the determination and application of the Development Charge Amount, provided the City does not breach the terms of this Agreement 2.2.5 Notwithstanding any other term in this Agreement, the Owner may, in its sole discretion, elect to pay, and the City shall accept, Development Charges for the Development prior to first occupancy of the Development, in which case, the applicable Development Charge Amount shall be the Development Charge in the City’s DC By- law, the DC Act and/or any other applicable legislation, without reference to this Agreement, at the time the Owner elects and pays the Development Charge to the City for the Development. 2.2.6 In the event the Owner elects to pay Development Charges prior to first occupancy pursuant to Section 2.2.5 of this Agreement, the Owner shall have the option to apply the Sears Credit to reduce such accelerated payment. ARTICLE 3 OTHER MATTERS 3.1 Security 3.1.1 The Owner shall file with the City a letter of credit or surety bond, which shall be in the Owner’s discretion (the “Security”), in the amount of $10,344,136.28 for the Development (100 % of the Development Charge Amount for the Development) prior to obtaining a first Building Permit for the Development in order to guarantee the due performance of all of the Owner’s obligations under this Agreement. The Surety Bond shall be in a form satisfactory to the City’s Treasurer, as per Schedule C, the Surety Bond Template, and, if the Owner elects to provide the City with a letter of credit, the letter of credit shall be in accordance with Schedule C. - 378 - - 7 - 3.2 Termination 3.2.1 Notwithstanding any provision in this Agreement, the Owner agrees that this Agreement terminates, and the unpaid amount of the Development Charge Amount plus applicable interest becomes due and payable immediately in full in the event of any default or breach of this Agreement without any further notice. For purposes of this Agreement, a default or breach of this Agreement shall be deemed to include, but not limited to the following: (a) the Property is sold or otherwise transferred by the Owner; (b) a mortgage, charge, lien, execution or other encumbrance affecting the Property becomes enforceable against the Property; (c) the Owner becomes bankrupt, whether voluntary or involuntary, or becomes insolvent or a receiver/manager is appointed with respect to the Property; or (d) payment payable under this Agreement remains unpaid for more than ninety (90) days after it is due and two (2) notices have been provided to the Owner. 3.2.2 Notwithstanding subsection 3.2.1(a) above, the Agreement shall not terminate if the subsequent owner or transferee, prior to the date of the sale or transfer of the Property, enters into an agreement with the City in a form and substance satisfactory to the City, in the City’s sole discretion, where the subsequent owner or transferee agrees to observe and perform all of the Owner’s covenants, agreements and obligations under this Agreement as if the subsequent owner or transferee was an original party hereto. The Owner shall not assign or transfer this Agreement without the written consent of the City. The Owner agrees that it shall be reasonable for the City to withhold its consent at the City’s sole discretion. 3.2.3 The Parties agree that this Agreement shall terminate if the Owner fails to obtain the first Building Permit for the Development, by December 31, 2025, in which event the Parties shall have no further obligations under this Agreement, subject to sections 3.3.1, 3.3.2 and 3.3.3 of this Agreement. 3.3 Indemnity 3.3.1 The Owner agrees to defend, indemnify and hold harmless the City from any and all manners of action, causes of action, claims, suits, losses, debts, dues, accounts, bonds, covenants, contracts, damages, costs, interest, demands, liabilities, applications, directives, third party claims or actions, and prosecutions, directives and/or orders by a governmental authority, directly or indirectly incurred, sustained or suffered by or asserted against the City arising out of, relating to or resulting from the breach of this Agreement and any other obligation of the Owner under this Agreement. - 379 - - 8 - 3.3.2 Without limiting any of its covenants and obligations set out elsewhere in this Agreement, the Owner agrees to pay all costs and expenses in connection with: (a) the registration and discharge of this Agreement against title to the Property; (b) the preparation of consents to this Agreement; (c) the preparation of assumption agreements for this Agreement; (d) without limiting the generality of the foregoing, all legal costs and expenses incurred by the City in the event that it takes any legal action in response to any Event of Default, or as it may otherwise take to enforce the City’s rights under this Agreement. 3.3.3 The Parties agree that the obligations contained in sections 3.3.1 and 3.3.2 shall survive expiration and/or termination of this Agreement. 3.4 Registration 3.4.1 This Agreement shall be registered against title to the Property and shall be enforceable against the Owner and all subsequent owners of the Property. 3.4.2 The Owner shall reimburse the City for the cost of registering this Agreement and all related documents against title to the Property, including, but not limited to: (a) the registration and discharge of this Agreement against title to the Property; (b) the preparation of consents to this Agreement; (c) the preparation of assumption agreements for this Agreement; 3.4.3 The Owner shall give to every purchaser of any part of the Property actual notice of the existence and the terms of this Agreement and include such notice in any offer to purchase or other similar document dealing with the Property, (provided that the obligations in this paragraph 3.4.3 shall not apply to agreements of purchase and sale for individual condominium units forming part of the Development). 3.4.4 At the request of the Owner, the City shall execute a consent to the discharge of this Agreement from title to the Property provided that the Owner has paid to the City the full Development Charge Amount, all other amounts outstanding under this Agreement, and registration expenses for such release, and is in good standing of this Agreement. 3.5 Recitals 3.5.1 The recitals contained in this Agreement are true and correct and are legally binding and form a true part of this Agreement. - 380 - - 9 - 3.6 Extended Meanings 3.6.1 This Agreement shall be read with all changes in gender or number as the context may require. 3.7 Further Assurances 3.7.1 The Parties covenant and agree that at all times and from time to time hereafter upon every reasonable written request to do so, they shall make, execute, deliver or cause to be made, done, executed and delivered, all such further acts so as to effectively implement and carry out the true intent and meaning of this Agreement. 3.8 Notices 3.8.1 Any notice required in writing in this Agreement shall be delivered to the following address: (a) To the Owner at: Attention: Daniel Oliveira (PTC Ownership Inc) Phone No.: 416-788-2557 E-mail: doliveira@centrecourt.com With a copy to: Email: gcheung@centrecourt.com (b) And to the City at: One The Esplanade Pickering Civic Complex Pickering ON L1V 6K7 Attn: City Clerk 3.8.2 Notice shall be sufficiently given if: (a) delivered in person; (b) sent by registered mail; or (c) sent by electronic transmission during normal business hours on a business day. 3.8.3 Each notice sent shall be deemed to have been received, (a) on the day it was delivered; - 381 - - 10 - (b) on the fifth business day after it was mailed (excluding each business day during which there existed any general interruption of postal services due to strike, lockout or other cause); or (c) on the same day that it was sent by electronic transmission or on the first business day thereafter if the day on which it was sent by electronic transmission was not a business day. 3.8.4 The Owner may change its address for notice by giving notice to the City Clerk in the manner provided in this section. 3.9 Time of the Essence 3.9.1 Time is of the essence of this Agreement and every part of this Agreement and no extension or variation of this Agreement shall operate as a waiver of this provision. 3.9.2 When calculating the period of time within which or following which any act is to be done or step taken pursuant to this Agreement, the date which is the reference day in calculating such period shall be excluded. 3.10 Rights and Remedies 3.10.1 All rights and remedies given to the City by this Agreement are distinct, separate and cumulative and may be jointly or separately exercised by the City and shall not be deemed to be in exclusion of any other rights or remedies available to the City under this Agreement or in law. No delay or omission by the City in exercising any such right or remedy shall operate as a waiver of them or any other right or remedy, and no single or partial exercise of a right or remedy shall preclude any other or further exercise of them or the exercise of any other right or remedy. 3.10.2 This Agreement is made entirely for the convenience and benefit of the Owner and is in no way to be construed as a waiver or surrender of any rights or remedies that the City may have to recover the Development Charge Amount by any lawful means from present and future owners of the Property or as taxes upon the Property. 3.11 Successors and Assigns 3.11.1 The Owner shall not assign this Agreement without first obtaining the City’s consent, which may be refused at the sole discretion of the City. 3.11.2 This Agreement shall enure to the benefit of and shall be binding upon the Parties hereto and their respective heirs, executors, administrators, successors and permitted assigns. - 382 - - 11 - 3.12 Entire Agreement 3.12.1 This Agreement constitutes the entire agreement between the Parties with respect to the matters set out herein and may not be modified except by subsequent agreement in writing and executed by the Parties. 3.13 Severability of Terms 3.13.1 All of the terms of this Agreement are severable from each other and will survive the invalidity of any other term of this Agreement. 3.14 Acknowledgment 3.14.1 The parties acknowledge having had an opportunity to review this Agreement with their legal advisers and acknowledge that they fully understand all of the terms contained in it and that the only consideration for this Agreement is as referred to above. 3.15 Applicable Law 3.15.1 This Agreement shall be construed in accordance with and governed by the laws of the Province of Ontario. 3.16 Electronic and Counterpart Signatures 3.16.1 This Agreement and any Ancillary Agreements may be executed in one or more counterparts, each of which shall be deemed to be an original and all of which, when taken together, shall be deemed to be one and the same agreement or document. A signed copy of this Agreement or any Ancillary Agreement transmitted by facsimile, email or other means of electronic transmission shall be deemed to have the same legal effect as delivery of an original executed copy of this Agreement or such Ancillary Agreement for all purposes. 3.16.2 This Agreement shall be effective from and after the date of signing by the City, or by its duly authorized designates. IN WITNESS WHEREOF the parties have executed this Agreement and if required may do so with counterpart signatures. PTC OWNERSHIP INC. Per: Name: Gavin Cheung Title: Authorized Signing Officer Per: - 383 - - 12 - Name: Title: I/We have authority to bind the Corporation. THE CORPORATION OF THE CITY OF PICKERING Per: Kevin Ashe Mayor Per: Susan Cassel City Clerk - 384 - SCHEDULE A LEGAL DESCRIPTION OF THE PROPERTY Block 1 BLOCK 1, PLAN 40M2772; SUBJECT TO AN EASEMENT IN FAVOUR OF PART LOT 23 CONCESSION 1 PICKERING AS IN ONT1863 & PART 1 40R9167 EXCEPT PART 2 40R8068 & PLAN M16; PART ROAD ALLOWANCE BETWEEN RANGE 3 CONCESSION BROKEN FRONT & CONCESSION 1 PICKERING AS CLOSED BY BYLAW ONT4676 AS IN PI6510, PART LOT 24 RANGE 3 CONCESSION BROKEN FRONT PICKERING AS IN ONT9900 & PART LOT 24 CONCESSION 1 PICKERING EXCEPT HIGHWAY PLAN 45 AS IN DR2362439 SUBJECT TO AN EASEMENT IN FAVOUR OF PART LOT 21 CONCESSION 1 PICKERING AS IN ONT1501, PART LOT 22 CONCESSION 1 PICKERING AS IN ONT1529, PART 1 40R8588 EXCEPT PART 3 40R8068 AS IN DR2362439 SUBJECT TO AN EASEMENT IN FAVOUR OF PART LOT 19 CONCESSION 1 PICKERING AS IN ONT1528, ONT1566, PP9911, PP9923, PART LOT 20 CONCESSION 1 PICKERING AS IN ONT1500, PI9953, PART LOTS 19 & 20 CONCESSION 1 PICKERING AS IN PI24031 (PORTION B) EXCEPT PART 3 40R8332 AS IN DR2362439 CITY OF PICKERING - 385 - SCHEDULE B RESIDENTIAL DEVELOPMENT CHARGES INFORMATION FORM FOR THE PROPERTY BLOCK 1, TOWERS 1 & 2 (3 PAGES) CITY DEVELOPMENT CHARGES RATES BASED UPONDEVELOPMENT SITEPLAN APPLICATION DEEMED COMPLETE DATE OF JUNE 7, 2023. SCHEDULE B (PAGE 1 OF 3) - 386 - - 387 - SCHEDULE C SECURITY TEMPLATES See Attached Letter of Credit and Surety Bond Templates. - 388 - Required form for Letter of Credit [Insert name of]) Agreement To: The Corporation of the City of Pickering, Civic Complex One The Esplanade, Pickering, ON L1V 6K7 Re: Description of Lands Affected (Use exact description from ‘Lands Affected’ clause in Agreement) City File: (SP#, S# or D#) We hereby authorize you to draw on [insert name of bank], [insert address of bank], for account of [insert name of company or companies obtaining security] up to an aggregate amount of [insert amount of security in figures and in full] available by drafts at sight for 100% on demand as follows: Pursuant to the request of our customers(s), the said [insert name of company or companies obtaining security], we [insert name of bank], [insert address of bank], hereby establish and give to you an irrevocable Letter of Credit in your favour in the total amount of [insert amount of security in numbers and in words] which may be drawn on by you at any time and from time to time upon written demand for payment made upon us by you which demand we shall honour without inquiring whether you have a right as between yourself and our said customer(s) to make such demand, and without recognizing any claim of our said customer(s) . Provided, however, that you are to deliver to [insert name of bank], [insert address of bank], at such time as a written demand for payment is made upon us a certificate signed by you agreeing or confirming that monies drawn pursuant to this Letter of Credit are payable to you or are to be or have been expended pursuant to obligations incurred or to be incurred by you with reference to your file regarding a [insert either Site Plan Control, Subdivision or Development Agreement] dated [insert date of Agreement], between [insert name of owner referenced on Agreement, other than City and Encumbrancer(s)] and The Corporation of the City of Pickering; this Letter of Credit is required pursuant to section ____ of that Agreement. Partial drawings are permitted. The amount of this Letter of Credit shall be reduced from time to time as advised by notice in writing given to us from time to time by you. This Letter of Credit will continue up to and including [insert date of expiry of Letter of Credit] and will expire on that date and you may call for payment of the full amount outstanding under this Letter of Credit at any time up to the close of business on that date. It is a condition of this Letter of Credit that it shall be deemed to be automatically extended for one year from the present or any future expiration date hereof, unless thirty days prior to any such date, we shall notify you in writing by registered mail that we elect not to consider this Letter of Credit renewed for any such additional period. We hereby covenant with drawers, endorsers, and bona fide holders of drafts drawn under and in accordance with the terms of this credit that such drafts will be duly honoured if drawn and negotiated on or before [insert date of expiry of Letter of Credit] or any automatically extended expiry date. The drafts drawn under this credit are to be endorsed hereon and shall state on their face that they are drawn under [insert name of bank], [insert address of bank]. - 389 - Dated this day of , 20 . Instructions for completing Letter of Credit: 1. Letter of Credit must be typed on bank letterhead. 2. Information required in square brackets must be provided where indicated, without brackets. 3. Phrases shown in round brackets must be included without brackets where there are two or more companies comprising the customer. 4. The date in the sixth paragraph must be at least one year from the date of the Letter of Credit. 5. The date in the seventh paragraph must be the same as the date in the sixth paragraph. 6. Bank signatories must show name, printed or typed, and title, in addition to signature. Acceptable Banking Institutions: 1. Letters of Credit may be accepted from any of the following six largest banks set out in Schedule I of the Bank Act (R.S.C.1985, C.B-1.01, and any amendments thereto): • Bank of Montreal • Bank of Nova Scotia • Canadian Imperial Bank of Commerce • National Bank of Canada • Royal Bank of Canada • Toronto Dominion Bank 2. Letters of Credit may be accepted from other Schedule I banks and Schedule II banks listed in the Bank Act (R.S.C. 1985, C.B-1.01 and any amendments thereto), that meet and maintain minimum credit ratings as described in the City’s Letters of Credit Acceptance policy 3. Letters of Credit from any other institutions, including trust companies, credit unions and Schedule III banks, will not be accepted. - 390 - [Insert Name of Agreement]Bond Bond Number: [insert number] Amount: $[insert amount] Know all persons by these presents, that [insert company name] as Principal, hereinafter called the “Principal”, and [insert company name], as Surety, hereinafter called the “Surety”, are held and firmly bound unto The Corporation of the City of Pickering, as Obligee, hereinafter called “Obligee”, in the amount of [insert amount in words] ($[insert amount in numbers]), lawful money of Canada, for the payment of which sum, well and truly to be made, the Principal and the Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. Whereas the Principal and Obligee have entered into an agreement made the [insert date] day of [insert month], [insert year] with respect to lands legally described as [insert legal description], City of Pickering (said agreement is by reference made a part hereof and is hereinafter referred to as the ‘[insert name of agreement]”. And Whereas the [insert name of agreement], among other things, requires the Principal to construct and maintain site improvement works as described in the [insert name of agreement]. Now Therefore, the condition of this obligation is such that if the Principal, in the opinion of the Obligee’s Director, City Development & CBO, or designate, constructs, installs and maintains the site improvement works in accordance with the [insert name of agreement] and at all times indemnifies the Obligee from all loss, expense and damage which the Obligee may sustain by reason of the failure or default on the part of the Principal to keep, do and perform any of the stipulations, conditions, covenants and terms of the [insert name of agreement], then this obligation shall be void and of no effect; otherwise, it shall remain in full force and effect. Provided, however, the foregoing obligation is subject to the following conditions and provisions: 1. Whenever the Principal shall be declared in writing by the Obligee to be in default under the [insert name of agreement], and the Obligee intends to make a demand under this bond, the Obligee shall promptly notify the Principal and the Surety in writing of such default. 2. Any written demand for payment under this bond (hereinafter referred to as the “Demand”) shall: a. Specify the amount of monies drawn pursuant to this bond; and b. Provide a certificate to the effect that the amount of monies drawn pursuant to this bond have been paid, are payable, or will be payable by the Obligee pursuant to obligations incurred by the Obligee to remedy the Principal’s default under the [insert name of agreement]. 3. Upon receiving the Demand from the Obligee, the Surety shall make payment to the Obligee in the amount of the Demand to enable the Obligee to remedy the Principal’s default under the [insert name of agreement], including any and all administration fees due from the Principal to the Obligee under the [insert name of agreement]. 4. The Obligee may make multiple Demands under this bond. 5. The Obliged shall provide to the Surety a summary of the amounts expended by the Obligee (including invoices, if applicable), to remedy the Principal’s default under the [insert name of agreement]. In the event the total amount of all payments made by the Surety under this bond exceeds the amount required to indemnify the Obligee with respect to remedying the - 391 - default of the Principal under the [insert name of agreement], the Obligee shall return all excess payments to the Surety. 6. Each payment made by the Surety under this bond shall reduce the amount of this bond. 7. In no event shall the Surety be liable for a greater sum than the amount of this bond. 8. No right of action shall accrue upon or by reason hereof to or for the use or benefit of any person other than the Obligee. 9. When the Principal has completed all works required by the [insert name of agreement] to the Obligee’s satisfaction, all maintenance and rectification periods contained within the [insert name of agreement] have expired, and the Obligee has issued a Final Acceptance Certificate, the Obligee shall return this bond to the Surety for termination or advise the Surety in writing that this bond is terminated, in accordance with the terms of the [insert name of agreement]. 10. If the Surety at any time delivers at least 60 days prior written notice to the Obligee and to the Principal of its intention to terminate this obligation, the Principal shall deliver to the Obligee, not less than 30 days prior to the termination of this bond, financial security in the amount of this bond in a form acceptable to the Obligee. If the replacement financial security is not provided by the Principal or is not accepted by the Obligee, this bond shall remain in effect. 11. Nothing in this bond shall limit the Principal’s liability to the Obligee under the [insert name of agreement]. 12. Notices to the Surety, including Demands, are to be delivered to the Surety at [insert full mailing address]. In Testimony Whereof, the Principal has hereto set its hand and affixed its seal and the Surety has caused these presents to be sealed with its corporate seal duly attested by the signature of its authorized signing authority. Signed and Sealed this [insert date] day of [insert month], [insert year] in the presence of: [insert company name] ___________________________________________ (Signature of Authorized Signing Officer) ___________________________________________ (Print name and title of Signature of Authorized Signing Officer) I have the authority to bind the corporation. [insert company name] ___________________________________________ [insert name, title] - 392 - Instructions for completing Surety Bond template: 1. Surety Bond must be on surety provider’s letterhead. 2. Information required in square brackets must be provided where indicated, without brackets. 3. Principal’s signature must show name and title, printed or typed, in addition to signature. Acceptable Surety Providers: 1. The City will accept surety bonds from Canadian surety providers that meet and maintain minimum credit ratings as described in the City’s Surety Bond Acceptance policy. 2. The issuing company shall be incorporated in Canada for no less than ten (10) years and issue Surety Bonds in Canadian dollars. 3. The issuing surety provider must be an active institution monitored by the Office of the Superintendent of Financial Institutions (OSFI). Surety Bond Upset limit: 1. The acceptance of Surety Bonds is limited to an upset amount of $15 million per agreement. If the amount of financial security is above the upset limit, then the balance remaining must be secured by a Letter of Credit - 393 - - 16 - SCHEDULE D PROJECT PHASING PLAN PROJECT PHASING PLAN 1382-8577-2056 - 394 - The Corporation of the City of Pickering By-law No. 8205/25 Being a by-law to amend By-law 6604/05 providing for the regulating of traffic and parking, standing and stopping on highways or parts of highways under the jurisdiction of the City of Pickering and on private and municipal property. Whereas By-law 6604/05, as amended, provides for the regulating of traffic and parking on highways, private property and municipal property within the City of Pickering; and Whereas, it is deemed expedient to amend Schedule 1, Schedule 6, Schedule 7, Schedule 9 and Schedule 14 to By-law 6604/05 to provide for the regulation of parking on highways or parts of highways under the jurisdiction of the Corporation of the City of Pickering. Specifically this by-law is to provide for the inclusion of traffic controls for a new school, Josiah Henson Public School. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Schedule 1 to By-law 6604/05, as amended, is hereby further amended thereto by the following: Schedule 1 No Stopping Column 1 Column 2 Column 3 Column 4 Highway Side Limits (From/To) Prohibited Times or Days Add Burkholder Drive Both Skyridge Boulevard to Azalea Avenue Anytime - 395 - By-law No. 8205/25 Page 2 2. Schedule 6 to By-law 6604/05, as amended, is hereby further amended thereto by the following: Schedule 6 Through Highways Column 1 Column 2 Highway Limits (From/To) Add Burkholder Drive Taunton Road (R.R.4) to Skyridge Boulevard Burkholder Drive Skyridge Boulevard to Azalea Avenue Burkholder Drive Azalea Avenue to Hibiscus Drive Burkholder Drive Hibiscus Drive to Peter Matthews Drive Hibiscus Drive Sapphire Drive to Burkholder Drive Hibiscus Drive Burkholder Drive to Marathon Avenue Skyridge Boulevard Sapphire Drive to Burkholder Drive Skyridge Boulevard Burkholder Drive to Peter Matthews Drive - 396 - By-law No. 8205/25 Page 3 3. Schedule 7 to By-law 6604/05, as amended, is hereby further amended thereto by the following: Schedule 7 Stop Signs Column 1 Column 2 Highway Compulsory Stop Facing Traffic Burkholder Drive @ Skyridge Boulevard Burkholder Drive, northbound and southbound Burkholder Drive @ Hibiscus Drive Burkholder Drive, eastbound and westbound Hibiscus Drive @ Burkholder Drive Hibiscus Drive, northbound and southbound Skyridge Boulevard @ Burkholder Drive Skyridge Boulevard, eastbound and westbound 4.Schedule 9 to By-law 6604/05, as amended, is hereby further amended thereto by the following: Schedule 9 Speed Limits Column 1 Column 2 Column 3 Highway Limits Speed Add Burkholder Drive Full Limit 40 km/h - 397 - By-law No. 8205/25 Page 4 5.Schedule 14 to By-law 6604/05, as amended, is hereby further amended thereto by the following: Schedule 14 Community Safety Zones Column 1 Column 2 Column 3 Highway Limits (From/To) Prohibited Times or Days Add Burkholder Drive Cameo Street to Anytime Hibiscus Drive By-law passed this 29th day of September, 2025. ____________________________ Kevin Ashe, Mayor ____________________________ Susan Cassel, City Clerk - 398 - Memo To: Mayor Ashe and September 29, 2025 Members of Council From: Jason Litoborski Division Head, Municipal Law Enforcement Services Copy: Director, Corporate Services & City Solicitor Manager, Municipal Law Enforcement Services Supervisor, Parking Enforcement Subject: Appointment By-law - Tariq Mahmood File: L-2000-002-25 Please find attached a draft by-law to appoint Tariq Mahmood as a Municipal Law Enforcement Officer for the City of Pickering. Tariq Mahmood has been confirmed in the position of Municipal Law Enforcement Officer effective August 5, 2025. This draft by-law is attached for the consideration of City Council at its meeting scheduled on September 29, 2025. Attachment Draft Appointment By-law - 399 - The Corporation of the City of Pickering By-law No. 8206/25 Being a by-law to appoint Tariq Mahmood as Municipal Law Enforcement Officer for the purpose of enforcing the by-laws of The Corporation of the City of Pickering. Whereas pursuant to section 15(1) of the Police Services Act R.S.O. 1990 Cp 15, as amended, a municipal council may appoint persons to enforce the by-laws of the municipality; and Whereas pursuant to section 15 (2) of the said Act, municipal by-law enforcement officers are peace officers for the purpose of enforcing municipal by-laws; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1.Tariq Mahmood is hereby appointed as a Municipal Law Enforcement Officer in and for the City of Pickering in order to ascertain whether the provisions of all by-laws of The Corporation the City of Pickering are obeyed and to enforce or carry into effect the said by-laws. 2.This appointment shall expire upon the employee noted in Section 1 ceasing to be employed by the City of Pickering or until the repeal of this by-law. 3.The provisions of this by-law shall come into force and take effect on the day of the final passing thereof. By-law passed this 29th day of September, 2025. ________________________________ Kevin Ashe, Mayor ________________________________ Susan Cassel, City Clerk - 400 - Memo To: Susan Cassel September 23, 2025 City Clerk From: N. Cameron Murkar Associate Solicitor Copy: Director, City Development & CBO Subject: Request for Part Lot Control By-law -Owner: Mattamy (Seaton) Limited -Blocks 231 to 233, Plan 40M-2710 File: PLC.40M-2710.1 Blocks 231 to 233, Plan 40M-2710 are being developed in accordance with the appropriate Subdivision Agreement in such a manner to allow for the construction of 13 townhouse dwelling units. On April 25, 2022, Council passed By-law 7931/22, enactment of which exempted the subject lands from the part lot control provisions of the Planning Act, R.S.O. 1990. We have been advised that, due to a delay in the Owner’s construction schedule, some of the townhouse dwelling units will not be completed and ready for private conveyance by the expiry date set out in By-law 7931/22 (April 25, 2024). Accordingly, a further by-law should be enacted, extending the expiry date to September 29, 2026. Attached is a location map and a draft by-law, enactment of which will exempt these lands from the part lot control provisions of the Planning Act. This draft by-law is attached for the consideration of City Council at its meeting scheduled for September 29, 2025. NCM:ca Attachment Location Map Draft By-law - 401 - / (l) -0 ct! C (l) E 2 Cl.. E ..c ai -0 C :::, .c f- \.. (l) Turnsto ne Boule vard Braes ide Wa y :::, C (l) > <l'. / '- (l) ~ ~~ ~ -0 ~ ~ ct! ~ JII :88 Cl) ~ ·;:: C: Ill Block 231 (l) () en ~ ~ ~ u :>~:& ~ ..... ;}' ~ ~ ~ ·3: ~ U) >- I :v:. (l) ~Block 233 C E .,NY'l ~ ~ .c > u , > Blo.ck ·2_32L ❖ \.. >¢c ,l' I -0.. w ~ ~ Ale xander Kno x Road - ct! H i= t (l) Willo w ridge Path ..c ~ 0 I ' \ N ~ \ af:j of Location Map File: PLC40M2710 PlCKERlNG Applicant: Mattamy (Seaton) Limited Legal Description: Blocks 231 to 233 , 40M-2710 City Development © The Corporation of the City of Pickering Produced (in part) under license from : Date: Sep. 17 , 2025 © King's Printer, Ontario Ministry of Natural Resources. All rights reserved.;© His Majesty the King in Department Right of Canada, Department of Natural Resources . All rights reserved .;© Teranet Enterprises Inc. and its SCALE: 1:1 ,00 0 I suppliers . All rights reserved .;© Municipal Property Assessment Corporation and its suppliers . All rights reserved . THIS IS NOTA PLANa= SURVEY. L:\PLANNI NG\O 1-MapFiles\Legal\Part Lot Control\PartlotControl _ 40M271 O\PartlotControl _ 40M271 O.aprx Attachment 1 - 402 - The Corporation of the City of Pickering By-law No. 8207/25 Being a by-law to exempt Blocks 231 to 233, Plan 40M-2710, Pickering from the part lot control provisions of the Planning Act. Whereas pursuant to the provisions of section 50(7) of the Planning Act, R.S.O. 1990, chapter P.13, as amended, the Council of a municipality may by by-law provide that section 50(5) of the Act does not apply to certain lands within a plan of subdivision designated in the by-law; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1.Section 50(5) of the Planning Act, R.S.O. 1990, chapter P.13, as amended shall cease to apply to Blocks 231 to 233, Plan 40M-2710. 2.This by-law shall remain in force and effect for a period of one year from the date of the passing of this by-law and shall expire on September 29, 2026. By-law passed this 29th day of September, 2025. ________________________________ Kevin Ashe, Mayor ________________________________ Susan Cassel, City Clerk - 403 -