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Home My WebLink AboutNovember 25, 2024 Council Meeting Agenda November 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Council & Committee Coordinator 905.420.4611 clerks@pickering.ca Members of the public may observe the meeting proceedings by viewing the livestream. A recording of the meeting will also be available on the City’s website following the meeting. Page 1. Call to Order/Roll Call 2. Moment of Reflection Mayor Ashe will call for a silent moment of reflection. 3. Indigenous Land Acknowledgment Statement Mayor Ashe will read the Indigenous Land Acknowledgment Statement. 4. Disclosure of Interest 5. Adoption of Minutes Council Minutes, October 28, 2024 1 (Confidential In Camera Council Minutes, October 28, 2024, provided under separate cover) Executive Committee Minutes, November 4, 2024 18 Special Council Minutes, November 4, 2024 29 (Confidential In Camera Special Council Minutes, November 4, 2024, provided under separate cover) Planning & Development Committee Minutes, November 4, 2024 32 6. Presentations 7. Delegations Members of the public looking to provide a verbal delegation to Members of Council may do so either in person, or through a virtual connection into the meeting. For more information, and to register as a delegate, visit www.pickering.ca/delegation, and complete the online delegation form or email clerks@pickering.ca. The list of delegates who have registered to speak will be called upon one by one by the Chair in the order in which they have registered. A maximum of 5 minutes shall be allotted for each delegation. Council Meeting Agenda November 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Council & Committee Coordinator 905.420.4611 clerks@pickering.ca Please be advised that your name will appear in the public record and will be posted on the City’s website as part of the meeting minutes. 8. Report EC 09-24 of the Executive Committee held on November 4, 2024 Refer to Executive Committee Agenda pages: 8.1 Director, Community Services, Report CS 34-24 1 Community Association Lease Agreement at West Shore Community Centre - 856 Pickering Kinsmen Royal Canadian Air Cadet Squadron Recommendation: 1. That the Mayor and City Clerk be authorized to execute the Lease Agreement with 856 Pickering Kinsmen Royal Canadian Air Cadet Squadron for storage spaces at West Shore Community Centre, set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 2. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. 8.2 Director, Community Services, Report CS 35-24 15 Recognition of Ernie Coombs Recommendation: That Report CS 35-24, regarding the recognition of Ernie Coombs’ contribution to the community, be received for information. 8.3 Director, Community Services, Report CS 36-24 19 2025 Community Festivals and Events - Approval of 2025 Events in Esplanade Park Recommendation: 1. That staff be authorized to issue a park permit for use of Esplanade Park by Rotary Club of Pickering from Tuesday, June 10, 2025, until Monday, June 16, 2024, for Pickering Rotary Ribfest, subject to terms and conditions satisfactory to Director, Council Meeting Agenda November 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Council & Committee Coordinator 905.420.4611 clerks@pickering.ca Community Services and Chief Administrative Officer and that the Mayor and City Clerk be authorized to execute the Licensing Agreement subject to terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; 2. That Council authorize staff to issue the following park permits for use of Esplanade Park, subject to terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer: • Durham Community Health Centre on Friday, June 20, 2025, for National Indigenous Peoples Day; • Jennifer O’Connell, Member of Parliament, on Friday, July 18, 2025, and Friday, July 25, 2025 as the rain date, for MP O’Connell’s Movie Night; • Affiliation For Inspiring Youth Upliftment Enterprise (A.F.I.Y.U) on Saturday, July 26, 2025, for the A.F.I.Y.U. Enterprise Movie on the Esplanade and Cultural Event; • Region of Durham on Wednesday, July 30, 2025, for the Regional Emancipation Day Celebration; • Apostolic Pentecostal Church on Tuesday, August 12, 2025 for the APC Sing-a-long; • Pickering-Uxbridge Progressive Conservative Electoral District Association (P.C.E.D.A.) on Saturday, August 16, 2025 and Sunday, August 17, 2025 as the rain date, for the Pickering-Uxbridge P.C.E.D.A. Community BBQ; and, • Indo-Canadian Cultural Association of Durham on Saturday, August 23, 2025, and Sunday, August 24, 2025 as the rain date, for the Celebration of India’s Heritage; 3. That staff be authorized to issue a park permit for use of Esplanade Park by Canadian Food Truck Festivals from Thursday, August 7, 2025, until Monday August 11, 2025, for the Pickering Food Truck Festival, subject to terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer and that the Mayor and City Clerk be authorized to execute the Council Meeting Agenda November 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Council & Committee Coordinator 905.420.4611 clerks@pickering.ca Licensing Agreement subject to terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 8.4 Director, Engineering Services, Report ENG 22-24 49 Streetlight Maintenance - Request for Proposal No. RFP2024-10 Recommendation: 1. That the proposal submitted by Black & McDonald Limited, in response to Request for Proposal No. RFP2024-10 for Streetlight Maintenance, in the amount of $545,160.99 (HST included) be accepted for a term of one (1) year; 2. That the Mayor be requested to include funding in the amount of $490,934.00 (net HST) in the City’s 2025 Current Budget, (Engineering Services) to enable staff to award an agreement for a term of one (1) year for Streetlight Maintenance; 3. That, upon satisfactory contractor performance review by City staff, the Director, Engineering Services be authorized to extend this agreement on an annual basis thereafter for up to two (2) additional one (1) year terms with a price adjustment according to the annual rate of change in the Consumer Price Index (C.P.I.); 4. That the Director, Engineering Services be authorized to enter into and execute an agreement with the above-mentioned contractor pursuant to Request for Proposal No. RFP2024-10, and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 8.5 Director, Finance & Treasurer, Report FIN 22-24 53 Development Charges Interest Rate Policy Update Recommendation: Council Meeting Agenda November 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Council & Committee Coordinator 905.420.4611 clerks@pickering.ca 1. That Report FIN 22-24 regarding Development Charges Interest Rate Policy Update be received; 2. That the revised Development Charge Interest Policy, set out in Attachment 1, be adopted by Council; and, 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 8.6 Director, Finance & Treasurer, Report FIN 23-24 62 2025 User Fees Recommendation: 1. That Council approve the General Municipal Fees and Charges 2025 By-law (to amend By-laws 6191/03 and 7362/14), and Schedule I, as set out in Attachment 1, and incorporate these into the 2025 Current Budget; and, 2. That the appropriate City of Pickering officials be given authority to take the necessary actions to give effect thereto. 8.7 Director, Operations, Report OPS 19-24 111 Municipal Highway Winter Maintenance Agreement - Mowbray Street (formerly Brock Road) in the City of Pickering Recommendation: 1. That Report OPS 19-24 regarding the Municipal Highway Winter Maintenance Agreement on Mowbray Street (formerly Brock Road) between the Regional Municipality of Durham and the City of Pickering be received; 2. That the Mayor and City Clerk be authorized to execute a Municipal Highway Winter Maintenance Agreement with the Regional Municipality of Durham for a one year seasonal term commencing on November 1, 2023 and ending on April 30, 2024 and thereafter renewing automatically for five years on a year-by- year basis beginning on November 1st of each year and expiring on April 30th of the following year until April 30, 2028, in a form satisfactory to the Director, Corporate Services & City Solicitor; Council Meeting Agenda November 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Council & Committee Coordinator 905.420.4611 clerks@pickering.ca and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. 8.8 Director, Operations, Report OPS 20-24 123 Council Chamber Renovation Design - Endorsement of Schematic Design Recommendation: 1. That Report OPS 20-24 regarding the Council Chamber Renovations Design be received; 2. That Council endorse, in principle, the schematic design concept for the Council Chamber Renovations, as set out in Attachment 1, and that staff be authorized to proceed with development of contract documents sufficient for obtaining a building permit and to be issued for procurement of related construction services; and, 3. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. 8.9 Director, City Development & CBO, Report PLN 27-24 135 New Parkland Dedication By-law, and Stratified Parks and Privately-Owned and Publicly Accessible Spaces Guidelines Recommendation: 1. That the Parkland Dedication By-law, as set out in Appendix I to Report PLN 27-24, be approved and forwarded to Council to be enacted; 2. That the existing Conveyance of Land for Park or Other Public Recreational Purposes, By-law 7955/22, be repealed on the day that the new Parkland Dedication By-law comes into full force and effect; Council Meeting Agenda November 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Council & Committee Coordinator 905.420.4611 clerks@pickering.ca 3. That the Stratified Parks and Privately-Owned and Publicly Accessible Spaces Guidelines, as set out in Appendix II to Report PLN 27-24, be endorsed by Council; and, 4. That the appropriate City of Pickering officials be authorized to take actions as necessary to implement the recommendations of this report. 9. Report PD 05-24 of the Planning & Development Committee held on November 7, 2024 Refer to Planning & Development Agenda pages: 9.1 Director, City Development & CBO, Report PLN 30-24 46 Zoning By-law Amendment Application A 01/24 City Initiated: City of Pickering Consolidated Zoning By-law Recommendation: 1. That Report PLN 30-24 regarding the City Initiated City of Pickering Consolidated Zoning By-law be received (see Appendix I); 2. That Zoning By-law Amendment Application A 01/24, initiated by the City of Pickering, to prepare a Consolidated Zoning By-law, be approved; and, 3. That staff be directed to bring forward the final Consolidated Zoning By-law, subject to refinements as may be warranted following comments and submissions at, and after, the Planning & Development Committee Meeting and staff’s further review, for enactment at the December 16, 2024 Council meeting. 9.2 Director, City Development & CBO, Report PLN 28-24 124 Teranet Sublicensing Agreement Renewal – Ontario Parcel Mapping Data Contract Extension with the Region of Durham Recommendation: 1. That Council approve entering into a sublicensing agreement with the Region of Durham to extend the delivery of digital parcel mapping data to the City of Pickering, for a five-year period, at an Council Meeting Agenda November 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Council & Committee Coordinator 905.420.4611 clerks@pickering.ca annual cost of $12,910.00 per year (net HST), beginning in 2025; and, 2. That the appropriate officials of the City of Pickering be authorized to give effect thereto. 9.3 Director, City Development & CBO, Report PLN 29-24 129 5113 Brock Road (Claremont) Notice of Intention to Designate a Property under Part IV, Section 29 of the Ontario Heritage Act Recommendation: 1. That Council endorse the recommendations of the Heritage Pickering Advisory Committee, dated February 28, 2024, to designate 5113 Brock Road (Claremont) under Section 29, Part IV of the Ontario Heritage Act; 2. That Council direct staff to serve a Notice of Intention to Designate the property located at 5113 Brock Road (Claremont), known as the G.M. Forsyth House, as a property of cultural heritage value or interest, pursuant to Section 29 of the Ontario Heritage Act, included as Attachments 4 and 5 to Report PLN 29-24; 3. That, should no Notice of Objection be received by the City Clerk within 30 days of the publication of the Notice of Intention to Designate, the Designation By-law for 5113 Brock Road (Claremont), included as Attachment 6 to Report PLN 29-24, be forwarded to Council for enactment, and that staff be directed to carry out the notice requirements as prescribed under Section 29(8) of the Ontario Heritage Act; and, 4. That the appropriate officials of the City of Pickering be authorized to take such actions as necessary to give effect to this report. 10. New and Unfinished Business 10.1 Director, Corporate Services & City Solicitor, Report BYL 04-24 42 Electric Kick Scooter By-law Amendment Recommendation: Council Meeting Agenda November 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Council & Committee Coordinator 905.420.4611 clerks@pickering.ca 1. That Council approve the amendment to the Electric Kick Scooter By-law 7992/23 in attachment 1; and; 2. That appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. 10.2 Director, Engineering Services, Report ENG 23-24 45 2025 Roads Needs Study - Request for Proposal No. RFP2024-14 Recommendation: 1. That the proposal submitted by GEI Consultants, in response to Request for Proposal No. RFP2024-14 for 2025 Roads Needs Study, in the amount of $66,118.75 (net HST) or $73,421.75 (HST included) be accepted; 2. That the total gross project cost of $82,232.00 (HST included), including the fee amount and other associated costs, and the total net project cost of $74,052.00 (net HST) be approved; 3. That Council authorize the Director, Finance & Treasurer to finance the total net project cost of $74,052.00 as approved in the 2024 Engineering Services Current Budget to be funded by Property Taxes; 4. That the Director, Engineering Services be authorized to enter into and execute the Form of Agreement with the above-mentioned consultant pursuant to Request for Proposal No. RFP2024-14; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 10.3 Director, Operations, Report OPS 21-24 49 Dunbarton Indoor Pool Emergency Repairs Recommendation: Council Meeting Agenda November 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Council & Committee Coordinator 905.420.4611 clerks@pickering.ca 1. That Council is notified of the quote submitted by Semple Gooder Roofing Corporation in the amount of $211,758.49 (net HST) or $235,148.48 (HST included) in accordance with Section 12.01 Emergency Purchase of the Purchasing Policy; 2. That the total gross project cost of $356,521.00 (HST included), including the amount of the quotation, contingency and other associated costs, and the net project cost of $321,058.00 (net HST), be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $321,058.00 as provided for in the Emergency Operational Needs Capital Budget; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 10.4 Director, City Development & CBO, Report PLN 31-24 149 Proposed Change of Municipal Address - Legal Description: Con 4 S Pt Lot 26, City of Pickering Change of Current Address from 2975 Whites Road to 3055 Whites Road Recommendation: 1. That Council approve changing the municipal address of 2975 Whites Road to 3055 Whites Road, in accordance with Civic Numbering By-law 7686/19; and, 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. 11. Motions and Notice of Motions 11.1 Lest We Forget Remembrance Crosswalks Moved by Councillor Cook Seconded by Councillor Nagy WHEREAS, the Cenotaph for the City of Pickering is located in Esplanade Park; Council Meeting Agenda November 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Council & Committee Coordinator 905.420.4611 clerks@pickering.ca And Whereas, each November the City honours and recognizes our fallen soldiers through all the many wars from World War 1 to present armed conflicts; And Whereas, the addition of a “Lest We Forget” crosswalk at or around Esplanade Park, or a central location in the City downtown core, with a second crosswalk to be installed in Claremont adjacent to the Royal Canadian Legion Branch #483, is another way residents can reflect, honour and remember our fallen soldiers on Remembrance Day, as well as at other times of the year; And Whereas, other Ontario municipalities such as the City of Hamilton and City of Chatham, and the Town of Amherst in Nova Scotia, have installed red crosswalks, with a simple relief silhouette of a soldier, and “Lest we Forget” to raise awareness, enhancing community and soldier commemoration citywide; Now therefore be it resolved that the Council of The Corporation of the City of Pickering directs through the Office of the CAO: 1. That notwithstanding CUL 130 Public Art Policy, that staff consult with the Royal Canadian Legion Branches #606 and #483 on the suitability and design to be used for the installation of two “Lest We Forget” crosswalks, funded from the Public Art Reserve (8038); 2. That the Mayor be requested to include funding in the amount of $33,000 in the 2025 Current Budget to enable staff to undertake a public art installation, to be selected pursuant to the Public Art Policy (CUL 130) and funded from the Public Art Reserve; and, 3. That staff report back to Council no later than the end of Q2 2025 on the most suitable locations, design, and cost to facilitate installation of both crosswalks in time for Remembrance Day 2025. 12. By-laws 12.1 By-law 8140/24 Being a by-law to amend By-law No. 6191/03 and 7362/14 to confirm General Municipal Fees. [Refer to Item 4.6 Report FIN 23-24, page 62 of the Executive Committee Agenda] Council Meeting Agenda November 25, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm For information related to accessibility requirements please contact: Council & Committee Coordinator 905.420.4611 clerks@pickering.ca 12.2 By-law 8141/24 44 Being a by-law to amend By-law 7992/23, a by-law to regulate electric kick scooters in the City of Pickering. [Refer to Item 10.1 Report BYL 04-24] 12.3 By-law 8142/24 153 Being a By-law to require the conveyance of land for park or other public recreational purposes as a condition of development or redevelopment, or the subdivision of lands. [Refer to Item 4.9 Report PLN 27-24 of the Executive Committee Agenda] 12.4 By-law 8143/24 162 Being a by-law to exempt Lots 1, 2, 19, 20, 23, 24, 25, 70, 75, 76, 77, 86 to 97, 103 to 109, 178 to 181 and Blocks 224 to 269, Plan 40M-2761, from the part lot control provisions of the Planning Act. 12.5 By-law 8144/24 165 Being a by-law to establish Part Block W-1, Plan M-1058, being Part 3, Plan 40R-31663 as public highway. (New Street) 12.6 By-law 8145/24 168 Being a by-law to establish Block 14, Plan 40M-1443, as public highway. (Fawndale Road) 13. Regional Councillor Updates 14. Other Business 15. Confirmatory By-law 16. Adjournment Council Meeting Minutes October 28, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 1 Present: Mayor Kevin Ashe Councillors: M. Brenner S. Butt L. CookM. NagyD. Pickles Absent: L. Robinson Also Present: M. Carpino -Chief Administrative Officer K. Bentley -Director, City Development & CBO P. Bigioni -Director, Corporate Services & City Solicitor S. Boyd -Fire Chief B. Duffield -Director, Operations L. Gibbs -Director, Community Services R. Holborn -Director, Engineering Services F. Jadoon -Director, Economic Development & Strategic Projects S. Karwowski -Director, Finance & Treasurer S. Cassel -City Clerk C. Rose -Chief Planner J.Litoborski -Manager, By-Law Enforcement Services C.Redmond -(Acting) Deputy Clerk 1.Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating in- person, save and except Councillor Robinson. 2.Moment of Reflection Mayor Ashe called for a silent moment of reflection. 3.Indigenous Land Acknowledgment Statement Mayor Ashe read the Indigenous Land Acknowledgment Statement. - 1 - Council Meeting Minutes October 28, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 2 4. Disclosure of Interest 4.1 Councillor Pickles declared a conflict of interest under the Municipal Conflict of Interest Act with respect to Item 11.3, Confidential Memorandum from the Chief Administrative Officer and the Director, Corporate Services & City Solicitor, Re: Potential Acquisition of Frenchman’s Bay, on the basis of the possible involvement of an organization that he was affiliated with. Councillor Pickles did not take part in the discussion or vote on this matter. There were no requests from credentialed media for filming in Council Chambers. 5. Adoption of Minutes Resolution #587/24 Moved by Councillor Butt Seconded by Councillor Cook Council Minutes, September 23, 2024 Executive Committee Minutes, October 7, 2024 Special Council Minutes, October 10, 2024 Carried 6. Presentations There were no presentations. 7. Delegations 7.1 Martin Field, Executive Chair, Spay Neuter Initiatives Association Angela Schweinitz, Media & Public Outreach, Spay Neuter Initiatives Association Re: The Spay Neuter Initiatives Association Program Martin Field, Executive Chair, and Angela Schweinitz, Media & Public Outreach, Spay Neuter Initiatives Association appeared before Council to speak to the Spay Neuter Initiatives Association Program (SNIP), and to request Council’s support for their 2025 Community Grant Program application. Through the aid of a PowerPoint presentation, M. Field provided an overview of the program, including working with an expanding network of veterinarian practices in Durham Region. A. Schweinitz provided background information on the Association and spoke to the services they provided, their funding challenges, and the need to expand the - 2 - Council Meeting Minutes October 28, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 3 scope of their service, including eligibility for the program. M. Field spoke to how funds and subsidies were used, and the benefits of the program for municipalities. M. Field concluded by noting that supporting the program would enhance public safety, reduce expenses, and create a more caring and harmonious environment for all residents. A question and answer period ensued between M. Field, A. Schweinitz and Council regarding: • whether the Association reached out to Pickering Animal Services to support their program; • details of the application process, eligibility for the program and if they provided services for pets of the unhoused; • the Association’s outreach program and how they advertised their services throughout Durham Region; • the number of applicants assisted in 2024, and that the goal for 2025 would be dependent on funding; and, • how the services the Association provided compared with municipal animal services. 7.2 Ryan Linkletter, Pickering Resident Re: Additional Legislative Amendments to Improve Codes of Conduct and Enforcement Ryan Linkletter, Pickering Resident, appeared before Council to speak to the Notice of Motion regarding Additional Legislative Amendments to Improve Codes of Conduct and Enforcement. R. Linkletter stated that he was disgusted that Council would bring forward a motion that would give Council the right to override the democratic rights of the people of Pickering. Mayor Ashe clarified that the motion did not allow Members of Council to remove a Member from Council but that the motion spoke to requesting the Provincial Government to implement a mechanism that might allow an Integrity Commissioner to apply to a judge for the removal of an elected official. R. Linkletter reiterated that the intent of the motion was still for that mechanism to occur, that hiding behind the recommendations of the Integrity Commissioner was undemocratic, and that Council should think about the long-term consequences of their decisions. R. Linkletter noted that Council had a choice to accept, reject or alter Integrity Commissioner recommendations, and concluded by asking Council, why they believed they had the right to remove, or request to remove, a Member of Council and banning that member from running in a subsequent election. - 3 - Council Meeting Minutes October 28, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 4 8. Report EC 08-24 of the Executive Committee held on October 7, 2024 8.1 Director, Finance & Treasurer, Report FIN 19-24 2023 Year End Audit and Financial Statements (Final) Council Decision: 1. That the Report FIN 19-24 regarding the results of the 2023 Audit, as submitted by Deloitte LLP, be received for information; and, 2. That the 2023 draft Audited Consolidated Financial Statements for the City of Pickering be approved. 8.2 Director, Finance & Treasurer, Report FIN 20-24 2024 Year End Audit (Interim) Council Decision: 1. That the 2024 Audit Service Plan as submitted by Deloitte LLP, set out in Attachment 1 to this report, be received for information; and, 2. That the Chief Administrative Officer and the Director, Finance & Treasurer be authorized to sign the Engagement Letter, set out in Attachment 2 to this report, on behalf of the City. 8.3 Director, Corporate Services & City Solicitor, Report BYL 02-24 Toys for Tickets and Food for Fines Holiday Parking Fine Program Council Decision: 1. That parking tickets issued between Monday, November 25, 2024 through Wednesday, December 18, 2024 be eligible for the Toys for Tickets/Food for Fines program; 2. That the Toys for Tickets/Food for Fines program be implemented from November 25, 2024 through December 18, 2024; and, 3. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 8.5 Director, Community Services, Report CS 32-24 Lakeridge Health License Agreement - Chronic Obstructive Pulmonary Disease Community Exercise Clinic - 4 - Council Meeting Minutes October 28, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 5 Council Decision: 1. That Report CS 32-24 regarding Lakeridge Health License Agreement be received; 2. That the Mayor and City Clerk be authorized to execute the License Agreement with Lakeridge Health, set out in Attachment 1 to this report, for use of the Chestnut Hill Developments Recreation Complex Meeting Rooms 2 & 3, for the Chronic Obstructive Pulmonary Disease Community Exercise Clinic, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 3. That the appropriate officials of the City of Pickering be authorized to take necessary actions as indicated in this report. 8.6 Director, Community Services, Report CS 33-24 Community Festivals & Events - Policy Update Council Decision: 1. That Council endorse the updated Community Festivals and Events Policy CUL 070, as set out in Attachment 1 to this report, subject to minor revisions acceptable to the Director, Community Services; and, 2. That the appropriate City of Pickering officials be authorized to take the necessary actions as indicated in this report. 8.7 Director, Finance & Treasurer, Report FIN 21-24 Investment Portfolio Activity for the Year Ended December 31, 2023 Ontario Regulation 438/97 under the Municipal Act, 2001 Council Decision: It is recommended that Report FIN 21-24 of the Director, Finance & Treasurer regarding Investment Portfolio Activity for the Year Ended December 31, 2023 be received for information. 8.8 Director, City Development & CBO, Report PLN 25-24 Sign By-law Review - 5 - Council Meeting Minutes October 28, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 6 Note: This item was referred back to staff at the Executive Committee Meeting held on October 7, 2024. 8.9 Director City Development & CBO, Report SUS 09-24 Update on Diabetes Canada Textile Drop Box Initiative Council Decision: That Report SUS 09-24 be received for information. Resolution #588/24 Moved by Councillor Pickles Seconded by Councillor Brenner That Report EC 08-24 of the Executive Committee Meeting held on October 7, 2024 be adopted, save and except Item 8.4, CS 31-24. Carried 8.4 Director, Community Services, Report CS 31-24 Shower Program Renewal - DARS Inc. Agreement Renewal Councillor Brenner provided a brief summary on the benefits and need for the Shower Program and the important work that DARS was doing in the community. Resolution #589/24 Moved by Councillor Pickles Seconded by Councillor Brenner 1. That Report CS 31-24 regarding the agreement renewal for the DARS Inc. Shower Program be received; 2. That the Mayor and City Clerk be authorized to execute the Memorandum of Understanding with DARS Inc., set out in Attachment 1 to this report, for use of the Chestnut Hill Developments Recreation Complex Arena Dressing Room shower facilities, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, - 6 - Council Meeting Minutes October 28, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 7 3. That the appropriate officials of the City of Pickering be authorized to take necessary actions as indicated in this report. Carried 9. Reports – New and Unfinished Business 9.1 Director, Corporate Services & City Solicitor, Report BYL 03-24 Deferral of Implementation of Accessible Service Supplement Fees Vehicle for Hire By-law A brief discussed ensued between Members of Council and staff regarding clarification that all vehicle for hires would have been subject to the accessible service supplement fees without the deferral, that the deferral of the fees would apply to ride sharing services as well as the taxi-cab industry, and that the City had deferred the fees for the past two years. Resolution #590/24 Moved by Councillor Pickles Seconded by Councillor Brenner 1. That Report BYL 03-24 respecting a deferral of the implementation of the Accessible Service Supplement enacted in the Vehicle for Hire By-law 7739/20 be received; 2. That the implementation and collection of the Vehicle for Hire Accessible Service Supplement be deferred until January 1, 2026; and, 3. That appropriate City of Pickering officials be authorized to take the actions necessary to implement the recommendations in this report. Carried 9.2 Director, Community Services, Report CS 37-24 Safety and Security - Security Camera Procurement A brief discussion ensued between Members of Council and staff regarding the number and location of security cameras that would be installed or replaced in City facilities and parks, and that the camera footage could be accessed by appropriate staff and/or law enforcement authorities when an incident was reported. - 7 - Council Meeting Minutes October 28, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 8 Resolution #591/24 Moved by Councillor Pickles Seconded by Councillor Butt 1. That the quotation submitted by Phantom Security Group in response to Request for Quotation No. Q2024-24 for security camera upgrades in the amount of $304,579.04 (net HST) or $338,221.61 (HST included) be accepted; 2. That the total gross project cost of $338,222.00 (HST included) and the total net project cost of $304,579.00 (net of HST rebate) be approved; 3. That Council approve the re-allocation of the 2024 Library Capital Budget for cameras from the Central Library ($20,000) to the George Ashe Library for the same dollar amount (C10900.2411); 4. That the Director, Finance & Treasurer be authorized to finance the net project cost of $304,579.00 as approved in the 2023 & 2024 Capital Budgets as follows: a) The sum of $99,000.00 to be funded from the Casino Reserve; b) The sum of $40,000.00 to be funded from the Self Insurance Reserve; c) The sum of $73,079.00 to be funded from the Rate Stabilization Reserve; d) The sum of $45,000.00 to be funded from the Facilities Reserve; e) The sum of $27,500.00 to be funded from the Operations Centre Reserve Fund; f) The sum of $20,000.00 is to be funded from the Major Equipment Reserve; and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in the report. Carried - 8 - Council Meeting Minutes October 28, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 9 9.3 Director, Operations, Report OPS 18-24 Satellite Office Renovation (RFP2024-12) Resolution #592/24 Moved by Councillor Brenner Seconded by Councillor Cook 1. That the proposal submitted by Icon Restoration Services Inc., in response to Request for Proposal No. RFP2024-12 for Satellite Office Renovation at 2460 Brock Road in the amount of $572,647.17 (net HST) or $635,899.17 (HST included) be accepted; 2. That the total gross project cost of $937,610.00 (HST included), including the amount of the proposal, contingency and other associated costs, and the total net project cost of $844,347.00 (net of HST) be approved; 3. That the Director, Finance & Treasurer be authorized to finance the net project cost of $844,347.00 to be funded from the Casino Reserve, as approved in the 2023 Capital Budget; 4. That the Director, Operations be authorized to enter into and execute the CCDC-2, 2020 Stipulated Price Contract with the above-mentioned contractor pursuant to Request for Proposal No. RFP2024-12; and, 5. That the appropriate City of Pickering officials be authorized to take the necessary action to give effect hereto. Carried 10. Motions and Notice of Motions 10.1 Considering Schools in Downtown Pickering Councillor Pickles provided a brief summary of the purpose of the motion, and a brief discussion ensued between Members of Council and staff regarding the designation of space within high-rise developments for educational purposes, and the overall benefit to the community of having schools in downtown Pickering. Resolution #593/24 Moved by Councillor Pickles - 9 - Council Meeting Minutes October 28, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 10 Seconded by Councillor Butt WHEREAS, the City of Pickering’s City Centre neighbourhood is expected to grow significantly in both population and density; And Whereas, it is important to ensure schools are located close to where students live; And Whereas, developments in the City Centre neighbourhood require careful planning and take time to implement; And Whereas, City of Pickering staff work collaboratively with developers and school boards to review current student accommodation and school sites and integrate school space into new high-density, mixed-use projects, creating more opportunities for students to attend school within their community; Now therefore be it resolved, that the Council of The Corporation of the City of Pickering, through the Office of the CAO, directs: 1. That City Development staff contact and collaborate with school board staff to assess the need for schools in Pickering’s City Centre, and explore options for integrating school space into high-density developments; 2. That staff work with developers and school boards to designate future school sites and incorporate these school sites into the planning and design of new residential developments; and, 3. That a copy of this resolution be forwarded to the Durham District School Board, Durham Catholic District School Board, the Honourable Jill Dunlop, Minister of Education, and the Honourable Peter Bethlenfalvy, MPP Pickering-Uxbridge. Carried 10.2 Anti-Littering Slogan Campaign Councillor Cook provided a brief summary of the purpose of the motion and advised that it was a community led initiative that had been prompted by residents. Resolution #594/24 Moved by Councillor Cook - 10 - Council Meeting Minutes October 28, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 11 Seconded by Councillor Nagy WHEREAS, residents have observed a significant increase in litter across our beachfront areas, parks and trails, most notably in sensitive watershed areas. The issue persists despite the availability of waste receptacles (i.e. fishing line disposal units, garbage and recycling bins); And Whereas, other municipalities across Canada have created clever anti-litter slogan campaigns to persuade people to take the simple step of throwing their garbage in waste receptacles instead of on the ground; And Whereas, catchy slogan campaigns have been proven to be highly effective. For example, the "Don't Mess with Texas" anti-litter campaign, created by the Texas Department of Transportation, is credited with reducing litter on highways by an incredible 72%. Similarly, “Woodsy Owl” was created in 1971 by the U.S. Department of Agriculture’s Forest Service as an anti-pollution symbol. His catchy tag line, “Give a hoot; don't pollute!” is still used today more than 50 years later to remind us to care for the planet; And Whereas, in 2014, the City of Toronto launched the “Littering says a lot about you” campaign. This initiative effectively targeted the entire city by utilizing posters and signage on buses, newspaper ads, and bus shelters to reduce litter in public spaces; and, And Whereas, when it comes to stopping litter, a catchy phrase can make a difference. It is a proven way to raise awareness about keeping your community clean with just one simple act - tossing garbage in a trash can. Now therefore be it resolved, that the Council of The Corporation of the City of Pickering directs through the Office of the CAO that staff: 1. Create an anti-littering campaign with a clever tag line or slogan that addresses issues related to fishing, pollution, and careless littering, and ensure that the campaign runs for a minimum of one year from its launch; 2. Assess most common critical areas where littering has been reported or identified as a problem area; 3. Create and implement a digital anti-littering campaign in 2025 using in- house resources; - 11 - Council Meeting Minutes October 28, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 12 4. Report back to Council no later than Q1 2025 on the above including provisions and any budgetary impacts to install permanent signage to promote the City’s anti-littering campaign; and, 5. That this resolution be circulated to the Toronto and Region Conservation Authority, all Durham Region municipalities, and to the Ministry of Natural Resources. Carried 10.3 Additional Legislative Amendments to Improve Municipal Codes of Conduct and Enforcement Councillor Nagy provided a brief summary of the purpose of the motion. Brief discussion ensued between Members of Council regarding: • other governing bodies having more tools to address conduct issues and the need for municipalities to be afforded those same tools; • continuing to build on the momentum that had started in Ontario, and across the Country, and the draft Bill 207 that was currently under debate at the Provincial level; • the importance of advocating for appropriate accountability when it came to perpetuating violence and harassment in the workplace; and, • the issues experienced on Pickering Council respecting Code of Conduct violations and the need for greater sanctions. Resolution #595/24 Moved by Councillor Nagy Seconded by Councillor Cook WHEREAS, the Council of The Corporation of the City of Pickering, on October 23, 2023, through Resolution #310/23, adopted a motion calling on the Government of Ontario to strengthen municipal codes of conduct, and later endorsed correspondence from the Town of Aurora asking the same; And Whereas, in August 2024, Minister Paul Calandra, Municipal Affairs and Housing, committed to adopting and implementing then-forthcoming recommendations from Commissioner Wake, the province’s integrity commissioner, whose report was recently released; - 12 - Council Meeting Minutes October 28, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 13 And Whereas, the current tabled legislation, Bill 207, Municipal Accountability and Integrity Act, 2024, contains elements consistent with the City’s request to the Province; And Whereas, municipal governments do not have the necessary tools to adequately enforce compliance with municipal Codes of Conduct and support appropriate accountability when it comes to perpetrating violence and harassment in the workplace; And Whereas, other levels of government, such as the Board of Trustees, under the Education Act, have different sanctions that could be effectively applied in the context of municipally elected officials; And Whereas, the fundamental underlying principle of broadening diversity, equity and inclusion in politics rests on the assumption the workplace is safe; And Whereas, legislated changes are needed to require councillors to comply with workplace violence and harassment policies, and violations of those policies should allow for a process of removal from office of an elected official for substantiated cases of egregious violence or harassment, as well as restricting officials whose seat has been vacated from seeking immediate, subsequent re-election; Now therefore be it resolved, that the Council of The Corporation of the City of Pickering: 1. Supports the call of Association of Municipalities of Ontario, Rural Ontario Municipal Association, Ontario Municipal Administrators Association, Association of Municipal Managers, Clerks and Treasurers of Ontario (AMCTO), Ontario Big City Mayors, and over 208 municipalities and counting, for the Government of Ontario to introduce legislation to strengthen municipal Codes of Conduct and compliance with them in consultation with municipal governments; 2. Requests that in addition to the legislated changes previously requested, that the following matters be considered for both the Municipal Act and the City of Toronto Act: • Implementation of sanctions similar to those in Section 218.3 of the Education Act, Breach of Code of Conduct; and, • Implementations similar to those in the Education Act under O. Reg. 312/24: Members of School Boards - Code of Conduct; - 13 - Council Meeting Minutes October 28, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 14 • The establishment of a Board of Integrity Commissioners (IC); • Allowing a Commissioner of the Board of ICs, to make an application for judicial review to vacate a member’s seat and impose prescribed penalties if the Commissioner is of the opinion that the member has made certain contraventions of the code of conduct; • Provisions to allow the Commissioner to apply to a judge of the Superior Court for confirmation of certain determinations; • Provisions to prohibit a member so removed from sitting for election in the term of removal and the subsequent term of office; 3. Requests that in the event the Government cannot, for whatever reason, introduce its own legislation, that the Government support and prioritize Bill 207, Municipal Accountability and Integrity Act, 2024; and, 4. That this resolution, along with a copy of Resolution #310/23, be circulated to The Honourable Doug Ford, Premier of Ontario, The Honourable Paul Calandra, Minister of Municipal Affairs and Housing, The Honourable Doug Downey, Attorney General, The Honourable Charmaine A. Williams, Associate Minister of Women’s Social and Economic Opportunity, all Durham MPPs, the Regional Municipality of Durham, all lower tier Durham municipalities, and the Association of Municipalities of Ontario (AMO). Carried Unanimously on a Recorded Vote 11. Confidential Council – Public Report Mayor Ashe stated that prior to the Regular Council Meeting, an In-camera session was held at 5:00 pm in accordance with the provisions of the Municipal Act and Procedure By-law to consider matters pertaining to personal matters about an identifiable individual, including municipal or local board employees, a proposed or pending acquisition or disposition of land by the municipality or local board and, advice that is subject to solicitor-client privilege, including communications necessary for that purpose, and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board. These matters were discussed in closed session as they pertained to citizen appointments to Committees, a personal matter, and the potential acquisition of Frenchman’s Bay. Carried 11.1 Citizen Appointments to Committees - Accessibility Advisory Committee - 14 - Council Meeting Minutes October 28, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 15 - Cultural Advisory Committee - Heritage Pickering Advisory Committee Resolution #596/24 Moved by Councillor Butt Seconded by Councillor Brenner 1. That the following citizens be appointed to the following Committees for a term ending on November 14, 2026, or until a successor is appointed: Accessibility Advisory Committee Dylan Schick Cultural Advisory Committee Samantha Almeida-Schroen Julian Baricuatro Samantha Barillaro Daniel Davis Dushanthi Jayawardena Zeynab Kazi Michael McFarland Ansonett Palmer Sasha Ramoutar Deborah Thompson Heritage Pickering Advisory Committee Sherry Croteau 2. That Katherine Hale be appointed to the Accessibility Advisory Committee for a term commencing on November 21, 2024 and ending on November 14, 2026, or until a successor is appointed. Carried Carried 11.2 Confidential Verbal Update from the Director, Human Resources Re: Personal Matter Resolution #597/24 Moved by Councillor Pickles Seconded by Councillor Nagy - 15 - Council Meeting Minutes October 28, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 16 That the confidential direction provided to staff at the in-camera session be approved. Carried Carried 11.3 Confidential Memorandum from the Chief Administrative Officer and the Director Corporate Services & City Solicitor Re: Potential Acquisition of Frenchman’s Bay Having previously declared a conflict of interest, Councillor Pickles did not vote on the following item. Resolution #598/24 Moved by Councillor Brenner Seconded by Councillor Cook That the confidential direction provided to staff at the in-camera session be approved. Carried 12. Regional Councillor Updates There were no updates from Regional Councillors. 13. Other Business 13.1 Councillor Cook gave Notice of a Motion regarding the creation of a Veteran’s crosswalk to be funded through the Public Art Reserve Fund. 13.2 Mayor Ashe raised the matter of trespass orders issued by the City and requested confirmation that the Mayor and Members of Council had no involvement with the issuance of Trespass Orders. M. Carpino, Chief Administrative Officer, confirmed that Trespass Orders were a mechanism available through the Respectful Conduct Policy and that although Council approved the Policy, they played no role in the administration of it. 14. Confirmatory By-law By-law 8138/24 - 16 - Council Meeting Minutes October 28, 2024 Hybrid Electronic Meeting Council Chambers 7:00 pm 17 Councillor Cook, seconded by Councillor Pickles moved for leave to introduce a By-law of the City of Pickering to confirm the proceedings of October 28, 2024. Carried 15. Adjournment Moved by Councillor Butt Seconded by Councillor Nagy That the meeting be adjourned. Carried The meeting adjourned at 8:16 pm. Dated this 28th day of October, 2024. Kevin Ashe, Mayor Susan Cassel, City Clerk - 17 - Executive Committee Meeting Minutes November 4, 2024 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Nagy 1 Present: Mayor Kevin Ashe Councillors: M. Brenner S. Butt L. Cook M. Nagy D. Pickles L. Robinson Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor S. Boyd - Fire Chief B. Duffield - Director, Operations J. Eddy - Director, Human Resources L. Gibbs - Director, Community Services R. Holborn - Director, Engineering Services F. Jadoon - Director, Economic Development & Strategic Projects S. Karwowski - Director, Finance & Treasurer C. Rose - Chief Planner S. Cassel - City Clerk J. Halsall - Division Head, Finance D. Quaife - Division Head, Information Technology S. Ahimaz - Coordinator, Major Capital Projects C. Redmond - (Acting) Deputy Clerk 1. Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating in-person. 2. Disclosure of Interest No disclosures of interest were noted. There were no requests from credentialed media for filming in Council Chambers. - 18 - Executive Committee Meeting Minutes November 4, 2024 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Nagy 2 3. Delegations There were no delegations. 4. Matters for Consideration 4.1 Director, Community Services, Report CS 34-24 Community Association Lease Agreement at West Shore Community Centre - 856 Pickering Kinsmen Royal Canadian Air Cadet Squadron Recommendation: Moved by Councillor Brenner Seconded by Councillor Cook 1. That the Mayor and City Clerk be authorized to execute the Lease Agreement with 856 Pickering Kinsmen Royal Canadian Air Cadet Squadron for storage spaces at West Shore Community Centre, set out in Attachment 1 to this report, subject to minor revisions as may be required by the Director, Community Services and the Director, Corporate Services & City Solicitor; and, 2. That the appropriate City officials be authorized to take the necessary actions as indicated in this report. Carried 4.2 Director, Community Services, Report CS 35-24 Recognition of Ernie Coombs A brief discussion ensued between Members of Council and staff regarding the suggested location for the artwork at George Ashe Library and Community Centre, and the process surrounding selecting an artist. Recommendation: Moved by Councillor Brenner Seconded by Councillor Cook That Report CS 35-24, regarding the recognition of Ernie Coombs’ contribution to the community, be received for information. Carried - 19 - Executive Committee Meeting Minutes November 4, 2024 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Nagy 3 4.3 Director, Community Services, Report CS 36-24 2025 Community Festivals and Events - Approval of 2025 Events in Esplanade Park Recommendation: Moved by Councillor Brenner Seconded by Councillor Cook 1. That staff be authorized to issue a park permit for use of Esplanade Park by Rotary Club of Pickering from Tuesday, June 10, 2025, until Monday, June 16, 2024, for Pickering Rotary Ribfest, subject to terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer and that the Mayor and City Clerk be authorized to execute the Licensing Agreement subject to terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; 2. That Council authorize staff to issue the following park permits for use of Esplanade Park, subject to terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer: • Durham Community Health Centre on Friday, June 20, 2025, for National Indigenous Peoples Day; • Jennifer O’Connell, Member of Parliament, on Friday, July 18, 2025, and Friday, July 25, 2025 as the rain date, for MP O’Connell’s Movie Night; • Affiliation For Inspiring Youth Upliftment Enterprise (A.F.I.Y.U) on Saturday, July 26, 2025, for the A.F.I.Y.U. Enterprise Movie on the Esplanade and Cultural Event; • Region of Durham on Wednesday, July 30, 2025, for the Regional Emancipation Day Celebration; • Apostolic Pentecostal Church on Tuesday, August 12, 2025 for the APC Sing-a-long; • Pickering-Uxbridge Progressive Conservative Electoral District Association (P.C.E.D.A.) on Saturday, August 16, 2025 and Sunday, August 17, 2025 as the rain date, for the Pickering-Uxbridge P.C.E.D.A. Community BBQ; and, - 20 - Executive Committee Meeting Minutes November 4, 2024 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Nagy 4 • Indo-Canadian Cultural Association of Durham on Saturday, August 23, 2025, and Sunday, August 24, 2025 as the rain date, for the Celebration of India’s Heritage; 3. That staff be authorized to issue a park permit for use of Esplanade Park by Canadian Food Truck Festivals from Thursday, August 7, 2025, until Monday August 11, 2025, for the Pickering Food Truck Festival, subject to terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer and that the Mayor and City Clerk be authorized to execute the Licensing Agreement subject to terms and conditions satisfactory to Director, Community Services and Chief Administrative Officer; and, 4. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.4 Director, Engineering Services, Report ENG 22-24 Streetlight Maintenance - Request for Proposal No. RFP2024-10 A brief discussion ensued between Members of Council and staff regarding: • forwarding the list of outstanding streetlight maintenance issues to the new contractor for action; • whether Customer Care staff could update residents who had reported streetlight maintenance issues that remained on the outstanding items list and to advise them that there was a new contractor; • confirmation that the process to submit streetlight outages would not change; • whether the City tracked savings on streetlight maintenance fees since the installation of LED streetlights throughout the City; and, • the status of the LED installation program across the City. Recommendation: Moved by Councillor Pickles Seconded by Councillor Cook 1. That the proposal submitted by Black & McDonald Limited, in response to Request for Proposal No. RFP2024-10 for Streetlight Maintenance, in the - 21 - Executive Committee Meeting Minutes November 4, 2024 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Nagy 5 amount of $545,160.99 (HST included) be accepted for a term of one (1) year; 2. That the Mayor be requested to include funding in the amount of $490,934.00 (net HST) in the City’s 2025 Current Budget, (Engineering Services) to enable staff to award an agreement for a term of one (1) year for Streetlight Maintenance; 3. That, upon satisfactory contractor performance review by City staff, the Director, Engineering Services be authorized to extend this agreement on an annual basis thereafter for up to two (2) additional one (1) year terms with a price adjustment according to the annual rate of change in the Consumer Price Index (C.P.I.); 4. That the Director, Engineering Services be authorized to enter into and execute an agreement with the above-mentioned contractor pursuant to Request for Proposal No. RFP2024-10, and, 5. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.5 Director, Finance & Treasurer, Report FIN 22-24 Development Charges Interest Rate Policy Update A brief discussion ensued between Members of Council and staff regarding the changes to Development Charges interest rates to reflect Provincial legislation that prescribed a maximum interest rate, the use of security bonds to attract development, and whether the change in interest rates were a greater benefit to developers as opposed to the community. Recommendation: Moved by Councillor Pickles Seconded by Councillor Cook 1. That Report FIN 22-24 regarding Development Charges Interest Rate Policy Update be received; 2. That the revised Development Charge Interest Policy, set out in Attachment 1, be adopted by Council; and, - 22 - Executive Committee Meeting Minutes November 4, 2024 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Nagy 6 3. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Carried 4.6 Director, Finance & Treasurer, Report FIN 23-24 2025 User Fees A detailed discussion ensued between Members of Council and staff regarding: • the justification for raising user fees by 3% for all services, whether the increase was needed across all services, and whether the City had considered reducing other operative costs instead of increasing user fees; • increasing user fees to address City cost pressures including higher wages, the cost of materials and supplies, hydro, utility and capital costs, and that the annual incremental fee increases were passed on to those who benefitted from using the services; • whether the City would consider a hiring freeze or a freeze on staff salary increases to avoid an increase to user fees; • the need to have consideration for the City’s Collective Agreement, having wages that are comparable to other municipalities in order to remain competitive and retain qualified and competent staff; • the support programs in place to help minimize the financial barriers for residents who needed assistance in paying for programs, the free programs offered by the City, and confirmation that the membership program at the Chestnut Hill Development Complex was not tied to income; • whether a breakdown could be provided in relation to how the projected revenue of the additional user fees would be utilized, and that the additional fees would offset the operating costs associated with the programs; • whether the increase in fees would discourage some residents from participating in City programs; • confirmation that user fees were not included as part of the 2025 Mayor’s Budget, and that public feedback on the proposed user fees was sought through the City’s website; and, • whether user fees were also applied to groups that used facility space for their activities, and whether groups had access to other external resources other than the Community Grant Program to offset their costs. Recommendation: Moved by Mayor Ashe Seconded by Councillor Cook - 23 - Executive Committee Meeting Minutes November 4, 2024 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Nagy 7 1. That Council approve the General Municipal Fees and Charges 2025 By-law (to amend By-laws 6191/03 and 7362/14), and Schedule I, as set out in Attachment 1, and incorporate these into the 2025 Current Budget; and, 2. That the appropriate City of Pickering officials be given authority to take the necessary actions to give effect thereto. Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe No: Councillor Robinson 4.7 Director, Operations, Report OPS 19-24 Municipal Highway Winter Maintenance Agreement - Mowbray Street (formerly Brock Road) in the City of Pickering A brief discussion ensued between Members of Council and staff regarding the ownership of Mowbray Street, and who would be responsible for winter maintenance on the road. Recommendation: Moved by Councillor Pickles Seconded by Councillor Brenner 1. That Report OPS 19-24 regarding the Municipal Highway Winter Maintenance Agreement on Mowbray Street (formerly Brock Road) between the Regional Municipality of Durham and the City of Pickering be received; 2. That the Mayor and City Clerk be authorized to execute a Municipal Highway Winter Maintenance Agreement with the Regional Municipality of Durham for a one year seasonal term commencing on November 1, 2023 and ending on April 30, 2024 and thereafter renewing automatically for five years on a year-by-year basis beginning on November 1st of each year and expiring on April 30th of the following year until April 30, 2028, in a form satisfactory to the Director, Corporate Services & City Solicitor; and, - 24 - Executive Committee Meeting Minutes November 4, 2024 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Nagy 8 3. That the appropriate City of Pickering officials be authorized to take the necessary actions to give effect hereto. Carried 4.8 Director, Operations, Report OPS 20-24 Council Chamber Renovation Design - Endorsement of Schematic Design Brian Duffield, Director, Operations, appeared before the Committee to speak to the Council Chamber Renovation Design. Through the aid of a PowerPoint Presentation, B. Duffield provided details on the background of the project and the need for renovations due to accessibility and antiquated technology concerns. B. Duffield provided an overview of the schematic design concept, including accessibility features, Council and staff seating, technology upgrades, security considerations, meeting management software, and renovations required to ensure that the appropriate provisions were in place to hold closed session meetings in the Chambers. B. Duffield spoke to the development of the design concepts and the resulting preferred schematic design recommended by staff, the key features and improvements of the design, and noted that construction would be completed in advance of the next municipal election. A question and answer period ensued between Members of Council and staff regarding: • whether accommodations would be made for those with visual and hearing impairments; • confirmation that the current hardware and software in Council Chambers was over 30 years old; • that the Region of Durham’s system in their Chambers had similar functionality that the City was looking for; • whether staff received input from all Members of Council on the schematic design; • whether there was an ability to retain the glass doors that separated the Chambers from the lobby while still meeting the necessary security features for in camera meetings; • sightline visibility from the viewing public and the delegation podium, and that there was a feature included in the design for a camera focused on the delegate; • the current and proposed capacity of the Council Chambers after renovations; • the inclusion of closed captioning, as part of the live stream in the new management meeting software, and that this would be launched prior to the Chamber renovation project; - 25 - Executive Committee Meeting Minutes November 4, 2024 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Nagy 9 • the design being recommended due to it being the only design with barrier free access; • justification for the extra funds for public art in the Chambers when no events other than Committee/Council meetings would be held in the space; • the Council Chambers no longer being the best facility to host community events due to the limited capacity and the attendance growth at events that had occurred over the years; • whether it would be more fiscally responsible to continue using the Main Committee Room for in camera meetings or better suited to include in the Council Chambers renovations; • the rationale for the placement and layout of seating for both Council and staff; • public engagement on the design concepts through the Let’s Talk Pickering platform to introduce the design to the community; • the cost of the technology upgrades needed to meet future needs, whether a third-party service would be utilized to record meetings as a back-up, and confirmation that the design included back-up technology in the event of system issues; • concerns regarding video manipulation with confirmation by the CAO that videos were recorded and in the care of staff and that any statement made that there had been manipulation to videos was an accusation of staff that was incorrect, inaccurate and irresponsible; and, • clarification that funding for the schematic design was approved in 2024 and construction would be included in the 2025 Budget for approval. Recommendation: Moved by Councillor Butt Seconded by Councillor Brenner 1. That Report OPS 20-24 regarding the Council Chamber Renovations Design be received; 2. That Council endorse, in principle, the schematic design concept for the Council Chamber Renovations, as set out in Attachment 1, and that staff be authorized to proceed with development of contract documents sufficient for obtaining a building permit and to be issued for procurement of related construction services; and, 3. That the appropriate officials of the City of Pickering be authorized to take the actions necessary to implement the recommendations in this report. - 26 - Executive Committee Meeting Minutes November 4, 2024 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Nagy 10 Carried on a Recorded Vote as Follows: Yes: Councillor Brenner Councillor Butt Councillor Cook Councillor Nagy Councillor Pickles Mayor Ashe No: Councillor Robinson 4.9 Director, City Development & CBO, Report PLN 27-24 New Parkland Dedication By-law, and Stratified Parks and Privately-Owned and Publicly Accessible Spaces Guidelines A brief discussion ensued between Members of Council and staff regarding how provincial legislation impacted parkland, whether the City would negotiate for more parkland with developers for the newer communities that don’t have available park space, whether staff had considered the written submissions from BILD, and that the 10-year Parks Master Plan included other opportunities to secure parkland. Recommendation: Moved by Councillor Pickles Seconded by Councillor Cook 1. That the Parkland Dedication By-law, as set out in Appendix I to Report PLN 27-24, be approved and forwarded to Council to be enacted; 2. That the existing Conveyance of Land for Park or Other Public Recreational Purposes, By-law 7955/22, be repealed on the day that the new Parkland Dedication By-law comes into full force and effect; 3. That the Stratified Parks and Privately-Owned and Publicly Accessible Spaces Guidelines, as set out in Appendix II to Report PLN 27-24, be endorsed by Council; and, 4. That the appropriate City of Pickering officials be authorized to take actions as necessary to implement the recommendations of this report. Carried 5. Member Updates on Committees - 27 - Executive Committee Meeting Minutes November 4, 2024 Hybrid Electronic Meeting – 2:00 pm Chair: Councillor Nagy 11 There were no Member updates on Committees. 6. Other Business There was no other business. 7. Adjournment Moved by Councillor Ashe Seconded by Councillor Cook That the meeting be adjourned. Carried The meeting adjourned at 3:57 pm. - 28 - Special Council Meeting Minutes November 4, 2024 Hybrid Electronic Meeting Main Committee Room Immediately Following the Executive Committee Meeting 1 Present: Mayor Kevin Ashe Councillors: M. Brenner S. Butt L. Cook M. Nagy D. Pickles L. Robinson Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor S. Karwowski - Director, Finance & Treasurer S. Cassel - City Clerk C. Redmond - (Acting) Deputy Clerk 1. Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating in-person. 2. Disclosure of Interest No disclosures of interest were noted. Resolution #599/24 Moved by Councillor Butt Seconded by Councillor Nagy That Council move into closed session in accordance with the provisions of Section 239(2) of the Municipal Act and the Procedure By-law, to consider a matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose; a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of - 29 - Special Council Meeting Minutes November 4, 2024 Hybrid Electronic Meeting Main Committee Room Immediately Following the Executive Committee Meeting 2 persons, or organization; a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and a position, plan, procedure, criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board, as it pertains to the Potential Divestiture of City of Pickering’s Interest in Elexicon Corporation. Carried Council took a brief pause to allow the livestream of the Meeting to be severed. 3. In Camera Matters 3.1 Confidential Verbal Update from the Chief Administrative Officer and Receipt of Legal Advice from J. Mark Rodger, Partner, BLG LLP Re: Potential Divestiture of City of Pickering’s Interest in Elexicon Corporation This portion of the meeting was closed to the public. Refer to the In Camera meeting minutes for further information. [City Clerk has custody and control of the In Camera minutes.] Resolution #600/24 Moved by Councillor Cook Seconded by Councillor Butt That Council rise to the open session of the Special Meeting of Council. Carried Council took a brief pause to allow the livestream of the Meeting to be resumed. Mayor Ashe stated that during the closed portion of the meeting, Council considered a matter pertaining to advice that is subject to solicitor-client privilege, including communications necessary for that purpose; a trade secret or scientific, technical, commercial, financial or labour relations information, supplied in confidence to the municipality or local board, which, if disclosed, could reasonably be expected to prejudice significantly the competitive position or interfere significantly with the contractual or other negotiations of a person, group of persons, or organization; a trade secret or scientific, technical, commercial or financial information that belongs to the municipality or local board and has monetary value or potential monetary value; and a position, plan, procedure, - 30 - Special Council Meeting Minutes November 4, 2024 Hybrid Electronic Meeting Main Committee Room Immediately Following the Executive Committee Meeting 3 criteria or instruction to be applied to any negotiations carried on or to be carried on by or on behalf of the municipality or local board, as it pertained to the Potential Divestiture of City of Pickering’s Interest in Elexicon Corporation. Mayor Ashe stated that during the closed session no decisions were made and no direction was provided to staff. 4. Confirmatory By-law By-law 8139/24 Councillor Cook, seconded by Councillor Nagy moved for leave to introduce a By-law of the City of Pickering to confirm the proceedings of November 4, 2024. Carried 5. Adjournment Moved by Councillor Robinson Seconded by Councillor Pickles That the meeting be adjourned. Carried The meeting adjourned at 5:11 pm. Dated this 4th day of November, 2024. Kevin Ashe, Mayor Susan Cassel, City Clerk - 31 - Planning & Development Committee Meeting Minutes November 4, 2024 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Pickles 1 Present: Mayor Kevin Ashe Councillors: M. Brenner S. Butt L. Cook M. Nagy D. Pickles L. Robinson Also Present: M. Carpino - Chief Administrative Officer K. Bentley - Director, City Development & CBO P. Bigioni - Director, Corporate Services & City Solicitor S. Cassel - City Clerk C. Rose - Chief Planner D. Jacobs - Manager, Policy & Geomatics N. Surti - Division Head, Development Review & Urban Design D. Wylie - Manager, Zoning & Administration I. Lima - Planner II A. Dunn - Principal Planner, Development Review M. Lau - Senior Planner, Zoning C. Redmond - (Acting) Deputy Clerk 1. Call to Order/Roll Call The City Clerk certified that all Members of Council were present and participating in- person. 2. Disclosure of Interest No disclosures of interest were noted. There were no requests from credentialed media for filming in Council Chambers. 3. Statutory Public Meetings Councillor Pickles, Chair, gave an overview of the requirements for a Statutory Public Meeting under the Planning Act. Councillor Pickles outlined the order of matters under - 32 - Planning & Development Committee Meeting Minutes November 4, 2024 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Pickles 2 the Statutory Public Meeting section, as well as the notification process procedures and noted that if a specified person or public body as defined by the Planning Act, or the owner of land to which the Proposed Official Plan Amendment or Zoning By-law Amendment would apply, does not make oral or written submissions to the City before the By-law is passed, that person, public body, or owner of land would not be entitled to appeal the decision of City Council to the Ontario Land Tribunal (OLT). Information Reports 3.1 Information Report 02-24 Official Plan Amendment OPA 22-002/P Zoning By-law Amendment A 05/22 Bayfield Realty Advisors and Pickering Ridge Lands Inc. 1755 Pickering Parkway A statutory public meeting was held under the Planning Act, for the purpose of informing the public with respect to the above-noted application. Catherine Rose, Chief Planner, introduced Amanda Dunn, Principal Planner, Development Review, to provide an overview of the application. Amanda Dunn appeared before the Committee to speak to Official Plan Amendment OPA 22-002/P, and Zoning By-law Amendment A 05/22. Through the aid of a PowerPoint presentation, A. Dunn advised that the purpose of the presentation was to provide preliminary information related to the applicant’s proposal. A. Dunn provided an overview of the subject property, including the surrounding uses, the conceptual Master Plan including the plan’s seven phases, and a summary of the applicant’s proposal. A. Dunn advised that the subject lands were designated as mixed-use areas under the City’s Official Plan and provided details on the Kingston Road Corridor and Specialty Retailing Node Intensification Plan, the City Initiated Official Plan Amendments, and the Zoning By-Law. A. Dunn provided a summary of both public and planning and design comments, and concluded by outlining the next steps in the process, and noted that the applicant’s proposal was for Block 1, Phase 1. Catherine Rose introduced the applicant’s representatives, Rob MacFarlane, Senior Associate and Connor Wright, Planner, Zelinka Priamo Ltd. Rob MacFarlane, appeared before the Committee to speak to Official Plan Amendment OPA 22-002/P, and Zoning By-law Amendment A 05/22. Through the aid of a PowerPoint presentation, R. MacFarlane spoke to the location of the subject lands, the current and surrounding land uses, and the development activity. R. MacFarlane provided details of the proposed development, the - 33 - Planning & Development Committee Meeting Minutes November 4, 2024 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Pickles 3 conceptual site plan design, park amenities, the policy frameworks that guided the development applications, Pickering and Durham’s Official Plans, the Zoning By-law Amendment, and concluded by speaking to the initial planning stages of the 7-phase project that would take place over several years. Janice Frampton, Pickering Resident, appeared before the Committee to speak to Zoning By-law Amendment A 05/22. J. Frampton stated that the development would have a considerable impact on taxpayers, businesses and employers in the City, especially those who received a letter to vacate. J. Frampton stated that staff had advised that the meeting would be open to all residents to express their concerns regarding the development but commented that some residents were uncomfortable appearing before the Committee and found that the Council Chambers was an intimidating space. J. Frampton concluded the delegation by noting that the project was too large to move forward, and asked the Committee to consider hosting a second town hall meeting for residents similar to the September 18th meeting held in Ward 1. The Chair called for delegations from the gallery and noted that there were none. Rob MacFarlane, Senior Associate appeared before the Committee to respond to comments expressed regarding Zoning By-law Amendment A 05/22. R. MacFarlane spoke to the consultation that had been undertaken to date, and how residents could reach out to Planning staff to express their concerns. R. MacFarlane clarified that the current tenants were being relocated, not displaced. A question and answer period ensued between Members of Council, R. MacFarlane, Gabe Cicconi, Director of Development & Construction, Bayfield Realty Advisors Inc., and staff regarding: • the length of the tenants’ current and future lease obligations; • whether the applicant would consider the inclusion of an urban school in the development; • the timeline to complete Phases 1 through 7, and clarification that the parcel of land under discussion was the property located closest to Highway 401; • that the notification radius had been expanded to include notice to more residents; • that OPA 38 allowed for a maximum of 35 storey buildings and whether this application was outside the boundaries of OPA 38; • clarification that the application adhered with the current Floor Space Index under OPA 38; • clarification that there were no maximum density provisions per hectare, and that the City was controlling the amount of gross floor buildable area; - 34 - Planning & Development Committee Meeting Minutes November 4, 2024 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Pickles 4 • clarification on the applicant’s “(H)” Holding symbol request to outline the conditions that must be met before each phase of construction; • if one, two, and three bedroom dwelling units would be included in each of the 7 phases; • plans for businesses to be relocated where possible, and whether the owner had reached out to the tenants to determine if they were interested in relocating; • the estimated population growth upon completion of the 7 phases; • the location and number of vehicular entrances proposed for each phase of the development; • timing of the park installation, whether sport and recreational amenities would be included indoors as well as outdoors; • clarification on how many of the 12 towers were under, at, or over the maximum height allowance; • whether the owner was willing to host another public meeting to obtain feedback from residents; • if the main west-east road, and north-south road would be traffic signalized; • whether the owner would consider greater amenities and to integrate transit into Phase 1; • the turnout for the public meeting on September 18th, and clarification that there were no other planning meetings held that evening; and, • confirmation that the maximum height of the towers included the podium. 3.2 Information Report 03-24 Zoning By-law Amendment A 03/20 (R1) Pickering Developments (Bayly) Inc. Durham Live Lands (Part of Lots 15 and 16, Concession 1) A statutory public meeting was held under the Planning Act, for the purpose of informing the public with respect to the above-noted application. Catherine Rose, Chief Planner, introduced Lima, Planner II, to provide an overview of the application. Isabel Lima appeared before the Committee to speak to Zoning By-law Amendment A 03/20 (R1). Through the aid of a PowerPoint presentation, I. Lima advised that the presentation was to provide information regarding a revised zoning by-law application. I. Lima provided an overview of the property location and surrounding uses, the subject lands removed from the Minister’s Zoning Order (MZO), a summary of the proposed land uses, and noted the Pickering Official Plan Designations including employment areas and open space systems. I. Lima spoke to the number of departments and agencies that were sent the revised - 35 - Planning & Development Committee Meeting Minutes November 4, 2024 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Pickles 5 application for review and comment. I Lima concluded by speaking to next steps in the process and that once completed, they would report back to the Planning and Development Committee. Kristy Kilbourne, Principal, Kristy Kilbourne Consulting, appeared before the Committee, and Steve Apostolopoulos, Owner, Pickering Developments (Bayly) Inc. appeared via electronic connection to speak to Zoning By-law Amendment A 03/20 (R1). K. Kilbourne advised that the reason for the resubmission was that the subject lands were previously zoned by an MZO permitting a variety of major tourism destination uses, and that the MZO had been rescinded earlier this year due to a lack of progress on development of the lands. K. Kilbourne spoke to the owner’s intention to rezone a portion of the site through this resubmission to allow for a unique recreational facility on the subject lands. Jude Hodgson, Pickering Resident appeared before the Committee to speak to Zoning By-law Amendment A 03/20 (R1). J. Hodgson asked if the entire subject lands were to become a driving range or whether they would be used for other specific uses, and asked for clarification on what was planned for the area. Rev. Marie Miller, Rev. Dennis Oxford, Rev. Robert Owens, and Nick D’Ingillo, Pickering Pentecostal Church, appeared before the Committee to speak to Zoning By-law Amendment A 03/20 (R1). Rev. M. Miller advised that they were not in opposition to the development and desired to see it developed. Rev. M. Miller advised that globally, there was an established bias against most evangelical churches and that the Pickering Pentecostal Church (the “Church”) had been suppressed or excluded from being included in any information regarding by-law changes and future development in the area surrounding the Church, and that the Church was the only entity impacted by the Durham Live property. Rev. M. Miller spoke to the number of services the Church provided, the need to recognize the existence of the Church when considering any plans that would impact them, including traffic implications and road development, and to consider the impact to the daycare that operated on the Church property. Rev. M. Miller asked Council to assess the traffic implications around the Church, the road development plan, the impact on access to the Church property, and confirmation as to what would be developed on the subject lands. Rev. Robert Owens commented that the rezoning did not reflect the needs of the community and spoke to their intentions to create a youth and senior centre, and asked if Durham Live would engage and contribute to Pickering’s priority focus of its residents to offset risk factors identified by the Community Safety & Wellbeing Committee. - 36 - Planning & Development Committee Meeting Minutes November 4, 2024 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Pickles 6 Rev. M. Miller concluded the delegation by asking the Committee to consider the Church on all impact studies and to be identified by the developer in all matters affecting the Church. Brief discussion ensued between Members of Council, and Rev. M. Miller regarding the size of the congregation and the number of children in the daycare; Ubanna Okebugwu, Whitby Resident, appeared before the Committee to speak to Zoning By-law Amendment A 03/20 (R1). U. Okebugwu spoke to concerns with the environmental features of the subject lands identified in the Report and asked the Committee what was identified as the environmental feature that had been removed by the landowner. Sharon Croft, Pickering Resident appeared before the Committee to speak to Zoning By-law Amendment A 03/20 (R1). S. Croft discussed concerns that one of the proposed uses of the subject lands was manufacturing, and that it would impact the environment and the daycare and noted their interest in the results of the environmental assessment. The Chair called for delegations from the gallery and noted that there were none. Kristy Kilbourne, Principal, Kristy Kilbourne Consulting and Steve Apostolopoulos, Owner, Pickering Developments (Bayly) Inc. appeared before the Committee to respond to comments expressed regarding Zoning By-law Amendment A 03/20 (R1). K. Kilbourne noted that the intent was to have a single recreational user on that site. A brief discussion ensued between Members of Council, K. Kilbourne, S. Apostolopoulos, and staff regarding: • the specific details of the footprint of the proposed driving range for the subject lands; • details of the environmental area that was disturbed through farming and how it was dealt with, and how long the owner has owned the land; • the need to ensure that the Church’s needs were met and that there would be no impact to the access of the Church property; • what crops were farmed in the past on the subject lands; and, • confirmation that manufacturing uses were not being considered for the subject lands. 4. Delegations 4.1 Damian Rodriguez, Regional Vice President, GFL Environmental Services David Tang, Counsel, Miller Thomson Limited - 37 - Planning & Development Committee Meeting Minutes November 4, 2024 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Pickles 7 Director, City Development & CBO, Report PLN 30-24 Zoning By-law Amendment Application A 01/24 City Initiated: City of Pickering Consolidated Zoning By-law Damian Rodriguez, Regional Vice President, GFL Environmental Services and David Tang, Counsel, Miller Thomson Limited, appeared before the Committee via electronic connection to speak to Report PLN 30-24. D. Rodriguez spoke to the properties they operated in Pickering, that the three sites operated as one, and to the services they provided. D. Tang spoke to concerns regarding the Draft Comprehensive Zoning By-law amendments in that they would split the zones of GFL’s integrated waste management facility, noting that the one facility was zoned in all three of the Employment zones, and spoke to their suggested modifications to the exception zones to ensure that they could continue to carry out their operations. D. Tang concluded by asking that the Committee amend the By-law in accordance with the letter previously submitted by GFL. 5. Planning & Development Reports 5.1 Director, City Development & CBO, Report PLN 30-24 Zoning By-law Amendment Application A 01/24 City Initiated: City of Pickering Consolidated Zoning By-law Bobby Gauthier, Principal, Urban and Community Planning, Planning, Transportation and Infrastructure, WSP, appeared before the Committee via electronic connection to speak to Report PLN 30-24. Through the aid of a PowerPoint presentation, B. Gauthier provided an overview of the Zoning By-Law Consolidation project including the background, timelines, process, consultation and engagement activities, summaries of the 1st and 2nd draft zoning by-laws, and an overview of the final draft zoning by-law. B. Gauthier concluded by speaking to the benefits of consolidating the By-law and the next steps in the process. B. Gauthier responded to comments expressed by the delegation from Damian Rodriguez, Regional Vice President, GFL Environmental Services and David Tang, Counsel, Miller Thomson Limited, and advised that they would be open to meeting with GFL and City staff for further discussion on the matter. Brief discussion ensued between Members of Council, B. Gauthier and staff regarding zoning regulations around nightclubs, widening of driveways and garage space, and whether the new consolidated By-law would be posted online for public access. - 38 - Planning & Development Committee Meeting Minutes November 4, 2024 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Pickles 8 Recommendation: Moved by Councillor Butt Seconded by Councillor Cook 1. That Report PLN 30-24 regarding the City Initiated City of Pickering Consolidated Zoning By-law be received (see Appendix I); 2. That Zoning By-law Amendment Application A 01/24, initiated by the City of Pickering, to prepare a Consolidated Zoning By-law, be approved; and, 3. That staff be directed to bring forward the final Consolidated Zoning By-law, subject to refinements as may be warranted following comments and submissions at, and after, the Planning & Development Committee Meeting and staff’s further review, for enactment at the December 16, 2024 Council meeting. Carried 5.2 Director, City Development & CBO, Report PLN 28-24 Teranet Sublicensing Agreement Renewal – Ontario Parcel Mapping Data Contract Extension with the Region of Durham Recommendation: Moved by Councillor Butt Seconded by Councillor Brenner 1. That Council approve entering into a sublicensing agreement with the Region of Durham to extend the delivery of digital parcel mapping data to the City of Pickering, for a five-year period, at an annual cost of $12,910.00 per year (net HST), beginning in 2025; and, 2. That the appropriate officials of the City of Pickering be authorized to give effect thereto. Carried 5.3 Director, City Development & CBO, Report PLN 29-24 5113 Brock Road (Claremont) Notice of Intention to Designate a Property under Part IV, Section 29 of the Ontario Heritage Act - 39 - Planning & Development Committee Meeting Minutes November 4, 2024 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Pickles 9 Brief discussion ensued regarding whether the heritage components were both inside and outside the building. Recommendation: Moved by Councillor Butt Seconded by Councillor Nagy 1. That Council endorse the recommendations of the Heritage Pickering Advisory Committee, dated February 28, 2024, to designate 5113 Brock Road (Claremont) under Section 29, Part IV of the Ontario Heritage Act; 2. That Council direct staff to serve a Notice of Intention to Designate the property located at 5113 Brock Road (Claremont), known as the G.M. Forsyth House, as a property of cultural heritage value or interest, pursuant to Section 29 of the Ontario Heritage Act, included as Attachments 4 and 5 to Report PLN 29-24; 3. That, should no Notice of Objection be received by the City Clerk within 30 days of the publication of the Notice of Intention to Designate, the Designation By-law for 5113 Brock Road (Claremont), included as Attachment 6 to Report PLN 29-24, be forwarded to Council for enactment, and that staff be directed to carry out the notice requirements as prescribed under Section 29(8) of the Ontario Heritage Act; and, 4. That the appropriate officials of the City of Pickering be authorized to take such actions as necessary to give effect to this report. Carried 6. Member Updates on Committees There were no Committee updates from Members. 7. Other Business There was no other business. 8. Adjournment Moved by Councillor Butt Seconded by Councillor Nagy - 40 - Planning & Development Committee Meeting Minutes November 4, 2024 Hybrid Electronic Meeting – 7:00 pm Chair: Councillor Pickles 10 That the meeting be adjourned. Carried The meeting adjourned at 9:46 p.m. - 41 - Report to Council Report Number: BYL 04-24 Date: November 25, 2024 From: Paul Bigioni Director, Corporate Services & City Solicitor Subject: Electric Kick Scooter By-law Amendment -File: L-2100 Recommendation: 1.That Council approve the amendment to the Electric Kick Scooter By-law 7992/23 in attachment 1; and; 2.That appropriate City of Pickering officials be authorized to take the actions necessary toimplement the recommendations in this report. Executive Summary: The purpose of this report is to extend the City of Pickering’s Electric Kick Scooter (E”-scooter”) By-law to reflect recent changes made by the Province of Ontario. On January 1, 2020, the Ministry of Transportation (MTO) introduced a five year pilot program to permit E-scooters on Ontario’s roads. Under the five year pilot project, the MTO has provided municipalities the ability to regulate the use of devices on roads, paths and other property under their jurisdiction. On October 28, 2024, the MTO extended the pilot project for an additional five years. Council Resolution #81/23 implemented the E-Scooter By-law. This by-law included a date of repeal based on the Province of Ontario’s initial pilot project end date. As the Province of Ontario has extended the pilot program until November 27, 2029, this report recommends amending the E-scooter By-law to allow it to remain in effect until the revocation of Ontario Regulation 389/19. This will allow the by-law to remain in effect should the Province of Ontario further extend the pilot project or make it permanent. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Lead & Advocate for Environmental Stewardship, Innovation & Resiliency. Financial Implications: There are no financial implications arising from this report. Discussion: The purpose of this report is to amend the City of Pickering’s E-scooter By-law to reflect the extension of the Province’s E-scooter pilot program. On October 28, 2024, the -01:Jof- Pl(KERJNG - 42 - BYL 04-24 November 25, 2024 Subject: Electric Kick Scooter By-Law Update Page 2 Province of Ontario advised that they are extending the Electric Kick Scooter Pilot Program for an additional five years, until November 27, 2029. This extension requires an amendment to the City’s E-Scooter By-law in order to keep the By-law in effect for the duration of the Province’s pilot program. Council Resolution #81/23 enacted the City’s E-scooter By-law. Section 9.1 of the By-law included a repeal date of November 27, 2024. Given the extension of the Province’s pilot program, Section 9.1 should be deleted and replaced with the following: This By-law shall come into force February 27, 2023 and shall be repealed upon the revocation Ontario Regulation 389/19: Pilot Project-Electric Kick Scooters. The proposed amendment will allow the City’s By-law to remain in force until such time as the Province of Ontario revokes the pilot project, without the need for any further amendments to the By-law’s date of repeal. Attachment: 1.Draft Amendment E-scooter By-law 7992/23 Prepared By: Approved/Endorsed By: Jason Litoborski, CPSO Paul Bigioni Manager, Municipal Law Director, Corporate Services Enforcement Services & City Solicitor JL:mw/ks Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original Signed By:Original Signed By: Original Signed By: - 43 - The Corporation of the City of Pickering By-law No. 8141/24 Being a by-law to amend By-law 7992/23, a by-law to regulate electric kick scooters in the City of Pickering. Whereas By-law 7992/23, provides for the regulation of electronic kick scooter use within the City of Pickering; And Whereas, it is deemed necessary to amend By-law 7992/23 to reflect changes to the Province of Ontario’s Electric Kick Scooter Pilot Program; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1.That Section 9.1 including subsections (a) and (b) of By-law 7992/23 are repealed andreplaced with: Section 9.1 This by-law shall come into force February 27th, 2023 and be repealed uponthe revocation of Ontario Regulation 389/19: Pilot Project-Electric Kick Scooters. By-law passed this 25th day of November, 2024 ________________________________ Kevin Ashe, Mayor ________________________________ Susan Cassel, City Clerk Attachment 1 to Report BYL 04-24 - 44 - Report to Council Report Number: ENG 23-24 Date: November 25, 2024 From: Richard Holborn Director, Engineering Services Subject: 2025 Roads Needs Study -Request for Proposal No. RFP2024-14-File: A-1440 Recommendation: 1. That the proposal submitted by GEI Consultants, in response to Request for ProposalNo. RFP2024-14 for 2025 Roads Needs Study, in the amount of $66,118.75 (net HST) or$73,421.75 (HST included) be accepted; 2.That the total gross project cost of $82,232.00 (HST included), including the fee amount and other associated costs, and the total net project cost of $74,052.00 (net HST) be approved; 3.That Council authorize the Director, Finance & Treasurer to finance the total net projectcost of $74,052.00 as approved in the 2024 Engineering Services Current Budget to befunded by Property Taxes; 4.That the Director, Engineering Services be authorized to enter into and execute the Form of Agreement with the above-mentioned consultant pursuant to Request for Proposal No.RFP2024-14; and, 5.That the appropriate officials of the City of Pickering be authorized to take the necessaryactions as indicated in this report. Executive Summary: The purpose of this report is to obtain Council approval to award Request for Proposal No. RFP2024-14 to GEI Consultants to undertake a road condition assessment of all City roads and to develop a 2025 Roads Needs Study. The Road Needs Study is required to establish lifecycle funding requirements and determine the improvement needs of the City’s road system (both hard and loose surfaces) over the next 10 years. The current road condition assessment data was last completed for the 2016 Road Needs Study and both require updating to accurately support the financial and technical decision making for this program. Request for Proposal No. RFP2024-14 was advertised on Bids & Tenders on October 3, 2024, and closed on October 29, 2024. The Evaluation Committee, consisting of staff from the Engineering Services Department, reviewed and evaluated the four proposals received using criteria outlined in the bid document. The highest scoring proposal, submitted by GEI Consultants, in the amount of $66,118.75 (net HST) or $73,421.75 (HST included) is - 45 - ENG 23-24 November 25, 2024 Subject: 2025 Roads Needs Study Page 2 recommended by the Evaluation Committee for approval. The total net project cost is $74,052.00 (net HST). Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Advance Innovation & Responsible Planning to Support a Connected, Well-Serviced Community. Financial Implications: 1. Proposal Amount GEI Consultants Fee Proposal $64,975.00 HST (13%) 8,446.75 Total Gross Proposal Amount $73,421.75 2. Estimated Project Cost Summary GEI Consultants Fee Proposal $64,975.00 Associated Costs Contingency (12%) ..7,797.00 Sub Total – Costs $72,772.00 HST (13%) ..9,460.00 Total Gross Project Cost $82,232.00 HST Rebate (11.24%) ..(8,180.00) Total Net Project Costs $74,052.00 3. Approved Source of Funds Account 10500.502230 Source of Funds Property Tax Budget $100,000.00 Required $74,052.00 Net Project Cost under (over) Approved Funds $25,948.00 - 46 - ENG 23-24 November 25, 2024 Subject: 2025 Roads Needs Study Page 3 Discussion: The purpose of this report is to obtain Council approval to award Request for Proposal No. RFP2024-14 to GEI Consultants to undertake a road condition assessment of all City roads and to develop a 2025 Roads Needs Study. The Roads Needs Study is required to establish lifecycle funding requirements and determine the improvement needs of the City’s road system (both hard and loose surfaces) over the next 10 years. This project will include an assessment of the physical condition of the City’s road network, an estimation of the cost and type of construction treatment required for the identified road needs, the establishment of road improvement priorities, and the preparation of a summary report of the study findings. The current Roads Needs Study was completed in 2016 and the condition assessments for roads that have not been improved are now over eight years old. The road condition data requires updating to accurately reflect current road conditions, road improvement best practices and treatment costs for annual capital budgeting and forecasting. Both the Engineering Services Department and the Operations Department are responsible to provide operational, maintenance and construction services (via a Capital Works Program) required to keep the road infrastructure at an acceptable level of service, and for the safe, reliable, and efficient operation for the public. The City has a road network of approximately 736 streets, and a linear inventory of approximately 458 centreline kilometres (kms), grouped into 1,233 road segments, all to be assessed during this study. The road assets include approximately 359 centreline kms of paved (hard top) roads and 99 centreline kms of gravel (loose top) roads. The objectives of this project are as follows: a)Produce a comprehensive report that can be used as a tool to assist staff in determining the appropriate capital replacement funding requirements for proper management of the City’s road infrastructure. b)Use an objective and supportable methodology to determine the present and future roadinfrastructure conditions. c)Develop an updated road inventory database including a list of respective attributes and characteristics. d)Evaluate the City’s road infrastructure requiring repair or replacement, prioritizing anditemizing the work together with the appropriate treatment strategy and associated costsbased on life cycle cost analysis and a budget (with different scenarios) as a limiting factor. e)Ensure that all data and mapping produced conforms with the City’s GIS databases and asset management software. f)Provide the City with data sufficient to meet current and future reporting requirements forboth; O.Reg. 588/17: Asset Management Planning for Municipal Infrastructure andstatistics required under the annual Municipal Financial Information Return (FIR), as theypertain to roads. - 47 - ENG 23-24 November 25, 2024 Subject: 2025 Roads Needs Study Page 4 Request for Proposal No. RFP2024-14 was advertised on Bids & Tenders on October 3, 2024, and closed on October 29, 2024. The Evaluation Committee, consisting of staff from the Engineering Services Department, reviewed and evaluated the four proposals received using criteria outlined in the bid document. The highest scoring proposal was submitted by GEI Consultants, in the amount of $66,118.75 (net HST) or $73,421.75 (HST included). The total net project cost is $74,052.00 (net HST). Staff recommend approval of the fee proposal submitted by GEI Consultants for Consulting and Professional Services required to complete the City’s 2025 Roads Needs Study in the amount $73,421.75 (HST included). It is also recommended that a net project cost of $74,052.00 (net HST) be approved. Attachment: None. Prepared By: Approved/Endorsed By: Kevin Heathcote, P.Eng. Richard Holborn, P.Eng. Division Head, Capital Projects & Infrastructure Director, Engineering Services Cathy Bazinet, CPPB, NIGP-CPP Stan Karwowski, MBA, CPA, CMA Manager, Procurement Director, Finance & Treasurer KH:mjh Recommended for the consideration of Pickering City Council Marisa Carpino, M.A. Chief Administrative Officer Original signed by:Original signed by: Original signed by:Original signed by: Original signed by: - 48 - Report to Council Report Number: OPS 21-24 Date: November 25, 2024 From: Brian Duffield Director, Operations Subject: Dunbarton Indoor Pool Emergency Repairs -File: A-1440 Recommendation: 1.That Council is notified of the quote submitted by Semple Gooder Roofing Corporation in the amount of $211,758.49 (net HST) or $235,148.48 (HST included) in accordance withSection 12.01 Emergency Purchase of the Purchasing Policy; 2.That the total gross project cost of $356,521.00 (HST included), including the amount ofthe quotation, contingency and other associated costs, and the net project cost of $321,058.00 (net HST), be approved; 3.That the Director, Finance & Treasurer be authorized to finance the net project cost of$321,058.00 as provided for in the Emergency Operational Needs Capital Budget; and, 4.That the appropriate officials of the City of Pickering be authorized to take the necessaryactions as indicated in this report. Executive Summary: The purpose of this report is to notify Council of the emergency repairs required at Dunbarton Indoor Pool. The Dunbarton Indoor Pool roof is reviewed by a professional engineer annually due to it containing Reinforced Autoclaved Aerated Concrete (RAAC). RAAC has been alerted by the Ministry of Education as requiring investigation, assessment and management strategies. RAAC settlement and full snow loads/ponding on the roof over time has caused nominal water ponding to become large ponding. The 2024 professional engineering review by Barry Brian Associates (BBA) concluded that large ponding on the roof could cause structural failure as the roof deck is not designed to support a full snow load with large amounts of frozen water. To remedy this, the professional engineer (BBA) recommended emergency repairs to be completed before winter 2024. As a professional building sciences consultant and with past experience at Dunbarton Indoor Pool, Read Jones Christoffersen Limited was retained to design and administer the emergency repairs at a price of $34,600.00 (HST excluded). Semple Gooder Roofing Corporation, a qualified roofing contractor with demonstrated experience at the City, submitted a price of $235,148.48 (HST included), which was accepted in accordance with the Purchasing Policy, Section 12.01 Emergency Purchase. The total gross project cost is estimated to be $356,521.00 (HST included) and the total net project cost is estimated at $321,058.00 (net of - 49 - OPS 21-24 November 25, 2024 Subject: Dunbarton Indoor Pool Emergency Repairs Page 2 HST rebate). Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Advocate for an Inclusive, Welcoming, Safe & Healthy Community. Financial Implications: 1. Quotation Amount Quotation $208,096.00 HST (13%) 27,052.48 Total Gross Quotation Cost $235,148.48 2. Estimated Project Costing Summary Quotation $208,096.00 Consulting Costs by Read Jones Christoffersen Ltd. 34,600.00 Contingency 72,809.00 Total Project Cost $315,505.00 HST (13%) 41,016.00 Gross Project Costs $356,521.00 HST Rebate (11.24%) (35,463.00) Total Net Project Costs $321,058.00 3. Approved Source of Funds Description Source of Funds Account Code Budget Required Dunbarton Indoor Pool Emergency Repairs Emergency Operational Needs Capital Budget 503510 $200,000.00 $321,058.00 Total Funds $200,000.00 $321,058.00 Project Cost under (over) approved funds by ($121,058.00) In accordance with Purchasing Policy PUR 010, Section 12.01 in an emergency situation staff are permitted to obtain such goods and services as are necessary to respond to the emergency. - 50 - OPS 21-24 November 25, 2024 Subject: Dunbarton Indoor Pool Emergency Repairs Page 3 If the purchase amount exceeds $50,000.00, the Director must notify the Treasurer and CAO and the Director shall submit a report of the incident to the appropriate Committee and Council at the earliest possible time. In this case, the roof could fail upon a full snow load and requires immediate repairs. A larger contingency has been included to allow for concealed conditions that could affect the work, due to the age and condition of the building. The funding shortfall will be addressed through the year-end process whereby under expenditures from other accounts and or projects would be available to fund this project. Discussion: The purpose of this report is to notify Council of the emergency repairs required at Dunbarton Indoor Pool. The Dunbarton Indoor Pool was constructed in 1971, renovated in 2008, and miscellaneous repairs were completed in 2015. The pool roof structure is constructed of Siporex roof decking spanning between laminated timber beams. Siporex is a type of Reinforced Autoclaved Aerated Concrete (RAAC). The Ministry of Education issued a 2023 memorandum stating that buildings that contain RAAC shall investigate, assess and have a management strategy for the RAAC, including use of specialized professional engineering services. Professional structural reviews were performed in 2020 and 2023 by BBA, concluding that the structure was in good condition. The 2023 report additionally noted that professional annual inspections of the Dunbarton Indoor Pool roof structure be conducted. RAAC settlement and full snow loads/ponding on the roof over time has caused nominal water ponding to become large ponding. During the 2024 annual inspection, the professional engineer (BBA) concluded that immediate repairs are required due to large ponding on the pool roof. The ponding is a structural concern because the winter months will cause the ponded water to freeze, which combined with a full snow load could cause failure of the roof deck or supporting structure. As per Purchasing Policy, Section 12.01, the Operations Department is notifying Council of the work being completed by Semple Gooder Roofing Corporation in the amount of $235,148.48 (HST included). The total net project cost inclusive of consulting, contingency and net HST rebate is estimated as $321,058.00. Attachment: 1.Professional Engineering Report by Barry Brian Associates, dated September 13, 2024 - 51 - OPS 21-24 November 25, 2024 Subject: Dunbarton Indoor Pool Emergency Repairs Page 4 Prepared By: Approved/Endorsed By: Original Signed By: Original Signed By: Dennis Yip, P.Eng., PMP®, CEM, LEED® AP Stan Karwowski, MBA, CPA, CMA Manager, Facilities Capital Projects Director, Finance & Treasurer Original Signed By: Original Signed By: Brian Duffield Cathy Bazinet, CPPB, NIGP-CPP Director, Operations Manager, Procurement BD:dy Recommended for the consideration of Pickering City Council Original Signed By: Marisa Carpino, M.A. Chief Administrative Officer - 52 - Transmittal To:City of Pickering Project No.:24136 Address:1 The Esplanade Date:September 13, 2024 Pickering, Ontario, L1V 6K7 Attention:Dennis Yip Project Name:Pickering Dunbarton Pool- Structural Load Study and Siporex Deck ConditionReview For your:“Approval Via:“Mail “Distribution “Courier Information and use “By hand “Review and comment “To be picked up Action taken:“Reviewed “Fax “Reviewed as noted E-mail “Revise and resubmit “Not reviewed Qty.: Drawing No.: Issue No.: Revision No.: Description: 1 Copy - - Draft Structural Report dated September 12, 2024 cc: Doug McLaughlin, Barry Bryan Associates ___________________________________Shivanie Motielal Form M-1 Rev. 1 12-07-02Transmittal.wpd Attachment 1 to Report OPS 21-24 - 53 - STRUCTURAL LOAD STUDY AND SIPOREX DECK CONDITION REVIEW FOR PICKERING DUNBARTON POOL 655 Sheppard Ave, Pickering, ON L1V 1G2 City of Pickering BBA PROJECT NO. 24136 SEPTEMBER 12, 2024 - 54 - Structural Load Study and Siporex Deck Condition Review for the PICKERING DUNBARTON POOL BBA PROJECT 24136 TABLE OF CONTENTS PART 1 - INTRODUCTION .................................................................................................................................... 1 1.1 AUTHORIZATION .......................................................................................................................................... 1 1.2 OBJECTIVES .................................................................................................................................................. 1 1.3 REVIEW METHODOLOGY .............................................................................................................................. 1 1.4 STATEMENT OF LIMITATION ........................................................................................................................ 2 PART 2 – BUILDING DESCRIPTION ....................................................................................................................... 3 PART 3 - OBSERVATIONS .................................................................................................................................... 4 3.1 SIPOREX DECK CONDITION .................................................................................................................................. 4 3.1.1.Roofing Membrane ........................................................................................................................................................... 43.1.2.Roofing Membrane Test Cuts ............................................................................................................................................ 43.1.3.Loading Study .................................................................................................................................................................... 43.1.4.Pool Siporex Roof Deck (Underside) ................................................................................................................................. 5 PART 4 – CONCLUSION AND RECOMMENDATIONS ............................................................................................. 6 APPENDICES ........................................................................................................................................................ I PHOTOGRAPHS .............................................................................................................................................................. II PETRO MACALLUM LTD.’S FIELD REPORT NO. 1 .................................................................................................................. III PETRO MACALLUM LTD.’S FIELD REPORT NO. 2 .................................................................................................................. IV RCJ ENGINEERS’ ROOFING EVALUATION ............................................................................................................................. V - 55 - Structural Load Study and Siporex Deck Condition Review for the PICKERING DUNBARTON POOL BBA PROJECT 24136 Barry Bryan Associates 1 | Page PART 1 - INTRODUCTION 1.1 AUTHORIZATION This structural condition audit of the Dunbarton Pool Deck, including a loading simulation study, has been undertaken by Barry Bryan Associates, Architects, Engineers, and Project Managers, for the Dunbarton Pool located at 655 Sheppard Avenue, on behalf of the City of Pickering. Authorization to undertake this study was received from Mr. Dennis Yip, Manager, Facilities Capital Assets Department for the City of Pickering. 1.2 OBJECTIVES The objectives of the structural review, as outlined in Barry Bryan Associates’ (BBA) proposal for Structural Investigation of the siporex deck and loading study were as follows: 1. Complete a visual review of the building to determine the general condition of the siporex deck from the underside and top side where roofing test cuts were completed. 2. Identify any areas of distress or deterioration for the siporex roof deck. 3. Develop an in-situ loading study for localized areas of the siporex roof deck. 4. Monitor deflection and the loading study areas on the roof deck. 5. Complete a deflection survey along the underside of the overall siporex deck through the pool area. 6. Identify any areas of deterioration observed on the building components. 7. Provide recommendations regarding the condition of the siporex based on the visual review and loading study. 1.3 REVIEW METHODOLOGY Barry Bryan Associates completed a non-destructive, visual inspection of the buildings siporex roof deck along with completion of a loading study at localized areas of the roof deck on August 24, 2024. BBA also visually review the top side of the siporex deck from roofing test cuts on August 10, 2024. During our review we checked for evidence of deterioration and/or distress within the siporex decking. In general, the structural review included looking for evidence of the following signs of distress: • Deterioration/cracking of Siporex roof panels. • Excessive deflection in the structural roof framing (current condition). • Excessive deflection in the structural roof framing (static loading study at localized areas). Reference drawings of the existing building structure were available at the time of our review. Additionally, BBA completed previous reviews of the facility to assess the condition of the base building structure and siporex roof decking. - 56 - Structural Load Study and Siporex Deck Condition Review for the PICKERING DUNBARTON POOL BBA PROJECT 24136 Barry Bryan Associates 2 | Page 1.4 STATEMENT OF LIMITATION All comments and observations contained in this report are based on visual observations made during the inspection on August 24, 2024, and August 10, 2024. A scissor lift was utilized to access the roof structure above the swimming pool. As the lift was unable to provide full, direct access throughout the entirety of the structure, we were only able to conduct a close-up review for the perimeter of the roof framing above the pool. Other observations of the swimming pool roof framing were made from the ground. Any design and/or construction deficiencies not recorded herein were not evident at the time of the inspection. This structural assessment was limited to the main pool siporex roof decking spanning between laminated timber beams. - 57 - Structural Load Study and Siporex Deck Condition Review for the PICKERING DUNBARTON POOL BBA PROJECT 24136 Barry Bryan Associates 3 | Page PART 2 – BUILDING DESCRIPTION The Dunbarton Pool is located at 655 Sheppard Avenue in Pickering, Ontario. The original facility was constructed in 1971, was renovated in 2008, and miscellaneous repairs were completed in 2015. A structural assessment was completed by BBA in July 2020 and November 2023 to review the condition of the major structural components, including the Siporex roof deck, laminated timber beams, and concrete masonry unit walls. Following the July 2020 structural review, additional repairs were completed by BBA in 2022 to help stabilize areas of reported deterioration from the underside of the siporex roof decking. We understand that the 2008 renovations generally consisted of the installation of new mechanical equipment within the roof penthouse and the associated structural reinforcing/modifications required to support/install this equipment. Localized concrete repairs were completed in 2015 to the suspended pool deck slab. Engineered drawings detailing these repairs were provided to BBA for our information. The facility generally includes a Swimming Pool, Change Rooms, Family Bathroom, Mechanical Penthouse, Instructor’s Office, Storage Rooms, and a Lobby. In the basement, there are additional Change Rooms along with a Conference Room and an Office. The mechanical equipment for the pool is located directly beneath the suspended deck slab. The building’s roof structure directly above the pool consists of 7” and 8” thick Siporex panels spanning roughly 15’-0” between laminated timber beams. The remaining roof structure not within the Pool area generally consists of corrugated steel decking on open web steel joists and steel beams. The floor structure is composed of composite steel deck on open web steel joists and steel beams at the penthouse level, corrugated steel deck on open web steel joists and steel beams, as well as concrete slabs on grade at the ground floor level, and concrete slab on grade in the basement level. The foundation is composed of concrete block masonry walls and reinforced concrete walls with reinforced concrete strip footings. BBA’s scope of work for this assignment was related to the structural review of the siporex roof deck. - 58 - Structural Load Study and Siporex Deck Condition Review for the PICKERING DUNBARTON POOL BBA PROJECT 24136 Barry Bryan Associates 4 | Page PART 3 - OBSERVATIONS BBA attended Dunbarton Pool on August 10, 2024, to visually review the condition of the top side of the siporex roof deck, where test cuts had been cut into the roof deck. The test cuts were completed and approximately 12” x 12” in side and exposed a tar layer on top side of the siporex deck. BBA completed a follow-up site visit to the pool on August 24, 2024, to complete a review along the underside of the siporex roof deck along with a loading study on the roof with deflection monitoring of the loaded areas of the siporex roof deck. We have summarized our observations from the site visit below. 3.1 Siporex Deck Condition 3.1.1. Roofing Membrane The City of Pickering reported that it appeared the roof membrane over the siporex deck had turned “spungy” and that moisture mitigation through the roof membrane to the insulation may be occurring. BBA was on the roof during the initial review of the project and observed extensive ponding in areas up to 5”-6” deep (Photos and 2). RJC Consulting Engineers were retained to assist with the roofing system review. We recommend that all ponding water that is standing and not draining be eliminated from the roof by adding new tapered insulation or new roof drains. 3.1.2. Roofing Membrane Test Cuts BBA attended the site on August 10, 2024, to review test cut openings in the roof to review the condition of the top of the siporex roof deck. The tests cuts confirmed that there was an asphalt-based coating previously applied and adhered to the top of the siporex roof deck (Photos 3, 4, and 5). The tar coating was locally scraped, cutting into the siporex surface layer, confirming a general dry condition on the top of the siporex roof deck below the coating. 3.1.3. Loading Study BBA prepared a loading study program that simulated the applied live loads resulting from snow loads on the roof deck. The loading study program and drawings have been attached to this letter for reference. The loading simulation in-situ was completed by placing 8” thick hollow concrete masonry blocks on the roof system to simulate a snow load of 38 pounds per square foot (1.82Kpa), which is a factored snow load (Photos 6 and 7). The load was applied and monitored for deflection from inside the natatorium. The deflection was monitored at 20%, 40%, 60%, 80%, and 100% load intervals. The allowable maximum total deflection on the span for live load is 7 mm (L/360) and 18.74 mm (L/240) for total deflection. The report prepared by - 59 - Structural Load Study and Siporex Deck Condition Review for the PICKERING DUNBARTON POOL BBA PROJECT 24136 Barry Bryan Associates 5 | Page Peto MacCallum dated September 9, 2024, outlines the results from the loading program is attached for reference. The roof was loaded in two (2) areas and monitored for deflection at the 20% intervals. The maximum deflection observed during the load study was 10 mm, which is within the maximum deflection limits for the roof deck under current design deflection requirements. The overall roof in the static load state was reviewed without loading on the roof system. All ponding on the roof had been removed to assess this state. The purpose of this study was to assess current plastic deflection on the roof. This study observed a maximum deflection between the spans under dead load only of 50 mm. We are unable to confirm if this is a result of plastic deflection creep, initial deflections after installation, however, the total deflection limits under a service state for total load does exceed the L/240 deflection limit and would not be considered acceptable based on the Ontario Building Code. However, deflection limits are for serviceability elements only, and there is no ceiling inside the natatorium that would be affected by this deflection. We recommend that all drainage on the roof be eliminated by adding additional drains, sumps, and/or scuppers to promote positive drainage immediately. The report outlining the deflection along the underside of the roof deck that was prepared by Peto MacCallum and dated September 9, 2024, is attached for reference. 3.1.4. Pool Siporex Roof Deck (Underside) Our observations regarding the existing Siporex roof panels are listed below: • Visible joint separation between the Siporex panels was observed at multiple locations throughout the roof structure, particularly within the second bay from the west (Photos 8 and 10). This indicates that there could be some minor differential movement and/or deflection between the adjacent panels, which is generally normal for this type of decking material. However, we did not observe significant changes from the previous review of the siporex deck joints that was completed in August 2023. • The Siporex panel adjacent to the south wall in the third bay from the west shows some evidence of joint separation from the adjacent panel, which may be due to lateral movement or a difference in deflection between the two adjacent panels (Photo 10). This condition has not changed since the previous review completed in 2023. • There were areas where panels and/or structure around the concrete masonry block perimeter bearing walls had partially deflected and were not in full bearing at the end portion of the wood beam because of the deflection on the beams or panels that is differential to the concrete masonry block walls. This condition was observed during past condition reviews and appears unchanged during this follow-up review (Photos 11 and 12). • The Siporex panels generally appeared in good condition; there was no evidence of panel fractures, spalling corners, or deterioration that would indicate evidence of structural overstress. Overall, the existing Siporex panels appear in fair condition. We recommend that these panels continue to be inspected from the ground by a competent person on a yearly basis to identify any changes in the existing conditions. - 60 - Structural Load Study and Siporex Deck Condition Review for the PICKERING DUNBARTON POOL BBA PROJECT 24136 Barry Bryan Associates 6 | Page PART 4 – CONCLUSION AND RECOMMENDATIONS We completed a load study program and structural condition review for the siporex roof deck over the natatorium at the Dunbarton Pool located in Pickering. The condition of the siporex roof decking based on the results from the load study program indicates that the decking is generally in fair to good condition structurally. We did not observe at the time of the site visits any deterioration or structural distress that would indicate the siporex decking system is failing or overstressed. We have summarized our remedial recommendations as follows: Please refer to the photographs in the Appendix for observations regarding the siporex deck system at the time of our site visits. These areas were noted during the 2020 and 2023 review and must be continuously monitored and professionally reviewed on an annual basis. RECOMMENDED IMMEDIATE REPAIRS: 1.Conduct annual inspections on the facility to assess the structural integrity of the building’s superstructure siporex decking for changes in the conditions or performance of the decking systems. We recommend this be completed on an annual basis while long-term replacement considerations and budgets are implemented for the siporex roof deck. 2.There was ponding on the roof that has been observed and identified in the RJC Roofing Evaluation report dated September 6, 2024. The ponding is a structural concern for the roof decking because in winter months the ponded water will freeze and apply load to the roof in combination with the full snow load on top. The roof decking is not designed to support a full snow load with the frozen ponded water and could cause structural failure of the roof decking or supporting superstructure. The ponding is an immediate structural concern that needs to be addressed before winter by adding sumps, additional roof drains, and/or tapered insulation to eliminate the ponded water. 3.The RJC Roofing Evaluation report dated September 6, 2024, also indicated that there is known moisture infiltration occurring into the roof system beyond the roof membrane. The leaking roof needs to be repaired immediately to prevent moisture infiltration onto the siporex decking. Based on past performance issues with siporex, it is known that the siporex decking will start to deteriorate in an accelerated manner when exposed to continued moisture. RECOMMENDED REPAIRS: (2-5 years) 1.We observed several notable conditions at the existing Siporex roof panels: a.Cracks were observed at the joints between adjacent Siporex panels at multiple locations throughout the roof structure. This indicates probable differential deflection between the panels. Siporex panels differentially deflect under varying load conditions. The existing joint cracks have not increased in width and show no evidence of any change in differential deflection or movement since the past condition reviews completed by BBA. These joints should be monitored for further separation or spalling on a yearly basis. b.Several of the perimeter panels appeared to be offset higher than the rest of the roof deck. This issue was first identified in 2020 and should be addressed in the next two (2) years. We recommend that shims or grout be added below the bearing points. - 61 - Structural Load Study and Siporex Deck Condition Review for the PICKERING DUNBARTON POOL BBA PROJECT 24136 Barry Bryan Associates 7 | Page RECOMMENDED LONGTERM REPAIRS: (5-10 years) 1. Based on our understanding of past performance of similar siporex roof deck systems, it is our opinion that the current siporex framing system is approaching or at the end of its serviceable life span and will require intervention. As we observed the siporex at the Dunbarton Pool to be in fair to good condition, but we recommend that the roof deck program be initiated to facilitate a longer-term roofing and decking replacement program for the entire extents of the siporex roof deck at the Dunbarton Pool. The ongoing maintenance is required to preserve the integrity of the existing building structure and maintain the building envelope. We trust the above information meets your requirements. Should you have any further questions, please do not hesitate to contact our office. Yours very truly, BARRY BRYAN ASSOCIATES Architects, Engineers, Project Managers Doug McLaughlin, P. Eng. DM/sm - 62 - Structural Load Study and Siporex Deck Condition Review for the PICKERING DUNBARTON POOL BBA PROJECT 24136 Barry Bryan Associates i | Page APPENDICES - 63 - Structural Load Study and Siporex Deck Condition Review for the PICKERING DUNBARTON POOL BBA PROJECT 24136 Barry Bryan Associates ii | Page Photographs - 64 - Structural Load Study and Siporex Deck Condition Review for the PICKERING DUNBARTON POOL Project No. 24136 Photo 1 Photo 2 Photo 3 Photo 4 24136R20240912 Structural Report - Photos.wpd - 65 - Structural Load Study and Siporex Deck Condition Review for the PICKERING DUNBARTON POOL Project No. 24136 Photo 5 Photo 6 Photo 7 Photo 8 24136R20240912 Structural Report - Photos.wpd - 66 - Structural Load Study and Siporex Deck Condition Review for the PICKERING DUNBARTON POOL Project No. 24136 Photo 9 Photo 10 Photo 11 Photo 12 24136R20240912 Structural Report - Photos.wpd - 67 - Structural Load Study and Siporex Deck Condition Review for the PICKERING DUNBARTON POOL BBA PROJECT 24136 Barry Bryan Associates iii | Page Petro Macallum Ltd.’s Field Report No. 1 - 68 - - 69 - - 70 - 15 – 3100 Ridgeway Drive Mississauga, Ontario L5L 5M5 t: 905-822-0090, 1-833-31-MONIR f: 905-822-7911 monir.ca PC-FO-003/Rev. March 18, 2022 August 27, 2024 Job Number: 24.M058 Pages: 12 (including cover) To: Daniel Kang, Peto MacCallum Ltd., skang@petomaccallum.com Project Name: Dunbarton Pool - Pickering RE: PSM Real- time Monitoring Report 001 Report Frequency: On request Attached please find the above-noted report from readings taken on August 24, 2024. If you have any questions, please contact the undersigned. Regards, Ruel Dominguez Monir Precision Monitoring Inc. - 71 - 15 – 3100 Ridgeway Drive Mississauga, Ontario L5L 5M5 t. 905-822-0090, 1-833-31-MONIR f. 905-822-7911 www.monir.ca Project DUNBARTON POOL -PICKERING Title MONITORING PLAN Page No.: 1 of 1 Issue Date: 24.08.26 Job: 24.M058 Dwg. No. MON-1 PC-FO-215(L)/Rev. March 18, 2022 - 72 - 15 – 3100 Ridgeway Drive Mississauga, Ontario L5L 5M5 t. 905-822-0090, 1-833-31-MONIR f. 905-822-7911 www.monir.ca Project DUNBARTON POOL - PICKERING Title PSM MONITORING PLAN Page No.: 1 of 2 Issue Date: 24.08.26 Job: 24.M058 Dwg. No. MON-2 PC-FO-215(P)/Rev. March 18, 2022 209 201 210 202 211 203 212 204 213 205 214 206 215 207 216 208 TEST AREA 1 NORTH EAST - 73 - 15 – 3100 Ridgeway Drive Mississauga, Ontario L5L 5M5 t. 905-822-0090, 1-833-31-MONIR f. 905-822-7911 www.monir.ca Project DUNBARTON POOL - PICKERING Title PSM MONITORING PLAN Page No.: 2 of 2 Issue Date: 24.08.26 Job: 24.M058 Dwg. No. MON-2 PC-FO-215(P)/Rev. March 18, 2022 106 108 109 105 104 103 102 101 110 111 112 113 107R 114R EAST NORTH TEST AREA 2 - 74 - 25.M058 Dunbarton Pool - Pickering Precision Survey Monitoring Test Area 2 -15 -10 -5 0 5 10 15 101 102 103 104 105 106 107 108 109 110 111 112 113 114 Di s p l a c e m e n t ( m m ) Target Number Vertical Displacement R001 25%R002 50%R003 60%R004 80%R005 100% Positive represents movement up; negative represents movement down. PC-FO-206/Rev. August 23, 2023 - 75 - 25.M058 Dunbarton Pool - Pickering Precision Survey Monitoring Test Area 2 -15 -10 -5 0 5 10 15 101 102 103 104 105 106 107 108 109 110 111 112 113 114 Di s p l a c e m e n t ( m m ) Target Number Vertical Displacement R006 100% + 10 Bricks R007 0% Positive represents movement up; negative represents movement down. PC-FO-206/Rev. August 23, 2023 - 76 - 25.M058 Dunbarton Pool - Pickering Precision Survey Monitoring Test Area 1 -15 -10 -5 0 5 10 15 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 Di s p l a c e m e n t ( m m ) Target Number Vertical Displacement R001 20%R002 40%R003 50%R004 80%R005 100% Positive represents movement up; negative represents movement down. PC-FO-206/Rev. August 23, 2023 - 77 - 25.M058 Dunbarton Pool - Pickering Precision Survey Monitoring Test Area 1 -15 -10 -5 0 5 10 15 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 Di s p l a c e m e n t ( m m ) Target Number Vertical Displacement R006 100% + 10 Bricks R007 0% Positive represents movement up; negative represents movement down. PC-FO-206/Rev. August 23, 2023 - 78 - 24.M058 Dunbarton Pool - Pickering Precision Survey Monitoring Test Area 2 R001 25%R002 50%R003 60%R004 80%R005 100%Movements (mm)Movements (mm)Movements (mm)Movements (mm)Movements (mm) Easting Northing Elevation Vertical Vertical Vertical Vertical Vertical 101 507.511 481.187 104.632 2024-08-24 0 0 0 -1 -1 102 507.526 481.984 104.608 2024-08-24 -1 -2 -2 -3 -3 103 507.537 482.798 104.591 2024-08-24 -2 -3 -4 -5 -5 104 507.529 483.656 104.576 2024-08-24 -2 -3 -4 -5 -5 105 507.514 484.300 104.574 2024-08-24 -1 -2 -2 -4 -4 106 507.529 484.966 104.577 2024-08-24 -2 -2 -2 -3 -4 107 507.546 485.718 104.582 2024-08-24 0 -1 -1 -2 -2108506.706 481.183 104.633 2024-08-24 0 -1 -1 -1 -1109506.722 482.068 104.608 2024-08-24 -1 -2 -2 -3 -3110506.719 482.921 104.588 2024-08-24 -2 -3 -3 -4 -5111506.718 483.672 104.578 2024-08-24 -1 -2 -3 -4 -4112506.729 484.343 104.576 2024-08-24 -1 -3 -3 -4 -5 113 506.732 485.022 104.578 2024-08-24 -1 -2 -2 -2 -3114506.746 485.725 104.585 2024-08-24 0 -1 -1 -2 -2 Elevations for the monitoring are based on a benchmark located on site, having an elevation of 100.000m.Accuracy of readings is +/- 2mm.All vertical movements are from the initial measurements.An R after a target number indicates a reflectorless point. *Indicates a reinitialized target; a reinitialized target includes the movement previously reported. Target #Initial Reading Date of Initial Reading PC-FO-206/Rev. August 23, 2023 - 79 - 24.M058 Dunbarton Pool - Pickering Precision Survey Monitoring Test Area 2 R006 100% + 10 Bricks R007 0%Movements (mm)Movements (mm) Easting Northing Elevation Vertical Vertical 101 507.511 481.187 104.632 2024-08-24 -1 0 102 507.526 481.984 104.608 2024-08-24 -4 0 103 507.537 482.798 104.591 2024-08-24 -7 0 104 507.529 483.656 104.576 2024-08-24 -7 0 105 507.514 484.300 104.574 2024-08-24 -6 0 106 507.529 484.966 104.577 2024-08-24 -5 0 107 507.546 485.718 104.582 2024-08-24 -3 0 108 506.706 481.183 104.633 2024-08-24 -1 -1 109 506.722 482.068 104.608 2024-08-24 -3 0 110 506.719 482.921 104.588 2024-08-24 -6 0 111 506.718 483.672 104.578 2024-08-24 -6 0 112 506.729 484.343 104.576 2024-08-24 -6 0 113 506.732 485.022 104.578 2024-08-24 -4 0 114 506.746 485.725 104.585 2024-08-24 -3 0 Elevations for the monitoring are based on a benchmark located on site, having an elevation of 100.000m. Accuracy of readings is +/- 2mm. All vertical movements are from the initial measurements. An R after a target number indicates a reflectorless point. *Indicates a reinitialized target; a reinitialized target includes the movement previously reported. Target #Initial Reading Date of Initial Reading PC-FO-206/Rev. August 23, 2023 - 80 - 24.M058 Dunbarton Pool - Pickering Precision Survey Monitoring Test Area 1 R001 20%R002 40%R003 50%R004 80%R005 100%Movements (mm)Movements (mm)Movements (mm)Movements (mm)Movements (mm) Easting Northing Elevation Vertical Vertical Vertical Vertical Vertical 201 520.591 482.229 104.614 2024-08-24 0 -1 -1 -1 -1 202 520.981 482.229 104.609 2024-08-24 0 0 -1 -1 -1 203 521.393 482.223 104.606 2024-08-24 0 -1 -1 -2 -2 204 521.799 482.227 104.604 2024-08-24 0 -1 -1 -2 -2 205 522.430 482.240 104.605 2024-08-24 -1 -1 -2 -2 -3 206 523.047 482.230 104.609 2024-08-24 0 -1 -1 -1 -1 207 523.645 482.232 104.618 2024-08-24 -1 -1 -1 -2 -2208524.261 482.231 104.628 2024-08-24 0 0 0 0 0209520.566 483.038 104.615 2024-08-24 -1 -1 -2 -2 -2210520.985 483.035 104.610 2024-08-24 -1 -1 -2 -2 -3211521.415 483.027 104.606 2024-08-24 -1 -2 -2 -2 -3212521.901 483.019 104.604 2024-08-24 0 -1 -1 -2 -2 213 522.420 483.024 104.604 2024-08-24 0 -1 -1 -2 -2 214 523.051 483.023 104.608 2024-08-24 -1 -1 -1 -2 -2 215 523.644 483.033 104.617 2024-08-24 -1 -1 -1 -1 -2 216 524.245 483.030 104.627 2024-08-24 0 0 0 0 0 Elevations for the monitoring are based on a benchmark located on site, having an elevation of 100.000m.Accuracy of readings is +/- 2mm. All vertical movements are from the initial measurements. An R after a target number indicates a reflectorless point. *Indicates a reinitialized target; a reinitialized target includes the movement previously reported. Target #Initial Reading Date of Initial Reading PC-FO-206/Rev. August 23, 2023 - 81 - 24.M058 Dunbarton Pool - Pickering Precision Survey Monitoring Test Area 1 R006 100% + 10 Bricks R007 0%Movements (mm)Movements (mm) Easting Northing Elevation Vertical Vertical 201 520.591 482.229 104.614 2024-08-24 -2 -1 202 520.981 482.229 104.609 2024-08-24 -1 0 203 521.393 482.223 104.606 2024-08-24 -2 -1 204 521.799 482.227 104.604 2024-08-24 -2 0 205 522.430 482.240 104.605 2024-08-24 -3 -1 206 523.047 482.230 104.609 2024-08-24 -2 0 207 523.645 482.232 104.618 2024-08-24 -2 -1 208 524.261 482.231 104.628 2024-08-24 0 0 209 520.566 483.038 104.615 2024-08-24 -2 -1 210 520.985 483.035 104.610 2024-08-24 -3 -1 211 521.415 483.027 104.606 2024-08-24 -3 -1 212 521.901 483.019 104.604 2024-08-24 -2 0 213 522.420 483.024 104.604 2024-08-24 -3 0 214 523.051 483.023 104.608 2024-08-24 -2 -1 215 523.644 483.033 104.617 2024-08-24 -2 0216524.245 483.030 104.627 2024-08-24 0 0 Elevations for the monitoring are based on a benchmark located on site, having an elevation of 100.000m. Accuracy of readings is +/- 2mm. All vertical movements are from the initial measurements. An R after a target number indicates a reflectorless point. *Indicates a reinitialized target; a reinitialized target includes the movement previously reported. Target #Initial Reading Date of Initial Reading PC-FO-206/Rev. August 23, 2023 - 82 - Structural Load Study and Siporex Deck Condition Review for the PICKERING DUNBARTON POOL BBA PROJECT 24136 Barry Bryan Associates iv | Page Petro Macallum Ltd.’s Field Report No. 2 - 83 - - 84 - - 85 - 15 – 3100 Ridgeway Drive Mississauga, Ontario L5L 5M5 t: 905-822-0090, 1-833-31-MONIR f: 905-822-7911 monir.ca PC-FO-003/Rev. March 18, 2022 August 28, 2024 Job Number: 24.M058A Pages: 13 (including cover) To: Daniel Kang, Peto MacCallum Ltd., skang@petomaccallum.com Project Name: Dunbarton Pool - Pickering RE: Deck Laser Scan Survey Report Report Frequency: On request Attached please find the above-noted report from readings taken on August 24, 2024. If you have any questions, please contact the undersigned. Regards, Mark Girin Monir Precision Monitoring Inc. - 86 - 15 – 3100 Ridgeway Drive Mississauga, Ontario L5L 5M5 t. 905-822-0090, 1-833-31-MONIR f. 905-822-7911 www.monir.ca Project DUNBARTON POOL -PICKERING (DECK SURVEY) Title MONITORING PLAN Page No.: 1 of 1 Issue Date: 24.08.26 Job: 24.M058A Dwg. No. MON-1 PC-FO-215(L)/Rev. March 18, 2022 - 87 - 15 – 3100 Ridgeway Drive Mississauga, Ontario L5L 5M5 t. 905-822-0090, 1-833-31-MONIR f. 905-822-7911 www.monir.ca Project DUNBARTON POOL -PICKERING (DECK SURVEY) Title OVERVIEW Page No.: 1 of 1 Issue Date: 24.08.28 Job: 24.M058A Dwg. No. MON-2 PC-FO-215(L)/Rev. March 18, 2022 - 88 - 15 – 3100 Ridgeway Drive Mississauga, Ontario L5L 5M5 t. 905-822-0090, 1-833-31-MONIR f. 905-822-7911 www.monir.ca Project DUNBARTON POOL -PICKERING (DECK SURVEY) Title BAY 1 REPORT Page No.: 1 of 1 Issue Date: 24.08.28 Job: 24.M058A PC-FO-215(L)/Rev. March 18, 2022 Bay 1 Deck Survey Summary 0.000 m -0.010 m -0.020 m -0.030 m -0.040 m -0.050 m From [m] To [m] % -0.060 -0.050 < 0.1 -0.050 -0.040 11.42 -0.040 -0.030 43.44 -0.030 -0.020 26.41 -0.020 13.74 4.77-0.010 0.000 -0.010 0.000 0.027 0.13 - 89 - 15 – 3100 Ridgeway Drive Mississauga, Ontario L5L 5M5 t. 905-822-0090, 1-833-31-MONIR f. 905-822-7911 www.monir.ca Project DUNBARTON POOL -PICKERING (DECK SURVEY) Title BAY 2 REPORT Page No.: 1 of 1 Issue Date: 24.08.28 Job: 24.M058A PC-FO-215(L)/Rev. March 18, 2022 Bay 2 Deck Survey Summary 0.000 m -0.010 m -0.020 m -0.030 m From [m] To [m] % -0.040 -0.030 < 0.1 -0.030 -0.020 41.15 -0.020 44.70 13.64-0.010 0.000 -0.010 0.000 0.011 0.47 - 90 - 15 – 3100 Ridgeway Drive Mississauga, Ontario L5L 5M5 t. 905-822-0090, 1-833-31-MONIR f. 905-822-7911 www.monir.ca Project DUNBARTON POOL -PICKERING (DECK SURVEY) Title BAY 3 REPORT Page No.: 1 of 1 Issue Date: 24.08.28 Job: 24.M058A PC-FO-215(L)/Rev. March 18, 2022 Bay 3 Deck Survey Summary 0.000 m -0.010 m -0.020 m -0.030 m From [m] To [m] % -0.031 -0.030 < 0.1 -0.030 -0.020 38.90 -0.020 44.03 16.62-0.010 0.000 -0.010 0.000 0.013 0.44 - 91 - 15 – 3100 Ridgeway Drive Mississauga, Ontario L5L 5M5 t. 905-822-0090, 1-833-31-MONIR f. 905-822-7911 www.monir.ca Project DUNBARTON POOL -PICKERING (DECK SURVEY) Title BAY 4 REPORT Page No.: 1 of 1 Issue Date: 24.08.28 Job: 24.M058A PC-FO-215(L)/Rev. March 18, 2022 Bay 4 Deck Survey Summary 0.000 m -0.010 m -0.020 m -0.030 m From [m] To [m] % -0.031 -0.030 < 0.1 -0.030 -0.020 44.75 -0.020 37.82 16.77-0.010 0.000 -0.010 0.000 0.011 0.66 - 92 - 15 – 3100 Ridgeway Drive Mississauga, Ontario L5L 5M5 t. 905-822-0090, 1-833-31-MONIR f. 905-822-7911 www.monir.ca Project DUNBARTON POOL -PICKERING (DECK SURVEY) Title BAY 5 REPORT Page No.: 1 of 1 Issue Date: 24.08.28 Job: 24.M058A PC-FO-215(L)/Rev. March 18, 2022 Bay 5 Deck Survey Summary 0.000 m -0.010 m -0.020 m -0.030 m From [m] To [m] % -0.033 -0.030 < 0.1 -0.030 -0.020 42.89 -0.020 34.58 19.17-0.010 0.000 -0.010 0.000 0.013 3.35 - 93 - 15 – 3100 Ridgeway Drive Mississauga, Ontario L5L 5M5 t. 905-822-0090, 1-833-31-MONIR f. 905-822-7911 www.monir.ca Project DUNBARTON POOL -PICKERING (DECK SURVEY) Title BAY 6 REPORT Page No.: 1 of 1 Issue Date: 24.08.28 Job: 24.M058A PC-FO-215(L)/Rev. March 18, 2022 Bay 6 Deck Survey Summary 0.000 m -0.010 m -0.020 m -0.030 m -0.040 m -0.050 m From [m] To [m] % -0.052 -0.050 < 0.1 -0.050 -0.040 17.09 -0.040 -0.030 45.51 -0.030 -0.020 27.77 -0.020 8.27 1.33-0.010 0.000 -0.010 0.000 0.015 < 0.1 - 94 - 15 – 3100 Ridgeway Drive Mississauga, Ontario L5L 5M5 t. 905-822-0090, 1-833-31-MONIR f. 905-822-7911 www.monir.ca Project DUNBARTON POOL -PICKERING (DECK SURVEY) Title BAY 7 REPORT Page No.: 1 of 1 Issue Date: 24.08.28 Job: 24.M058A PC-FO-215(L)/Rev. March 18, 2022 Bay 7 Deck Survey Summary 0.000 m -0.010 m -0.020 m -0.030 m -0.040 m -0.050 m From [m] To [m] % -0.050 -0.040 9.25 -0.040 -0.030 44.53 -0.030 -0.020 33.22 -0.020 10.45 2.53-0.010 0.000 -0.010 0.000 0.012 < 0.1 - 95 - 15 – 3100 Ridgeway Drive Mississauga, Ontario L5L 5M5 t. 905-822-0090, 1-833-31-MONIR f. 905-822-7911 www.monir.ca Project DUNBARTON POOL -PICKERING (DECK SURVEY) Title BAY 8 REPORT Page No.: 1 of 1 Issue Date: 24.08.28 Job: 24.M058A PC-FO-215(L)/Rev. March 18, 2022 Bay 8 Deck Survey Summary 0.000 m -0.010 m -0.020 m -0.030 m -0.040 m From [m] To [m] % -0.040 -0.040 < 0.1 -0.040 -0.030 36.81 -0.030 -0.020 37.05 -0.020 20.86 5.18-0.010 0.000 -0.010 0.000 0.008 < 0.1 - 96 - 15 – 3100 Ridgeway Drive Mississauga, Ontario L5L 5M5 t. 905-822-0090, 1-833-31-MONIR f. 905-822-7911 www.monir.ca Project DUNBARTON POOL -PICKERING (DECK SURVEY) Title BAY 9 REPORT Page No.: 1 of 1 Issue Date: 24.08.28 Job: 24.M058A PC-FO-215(L)/Rev. March 18, 2022 Bay 9 Deck Survey Summary 0.000 m -0.010 m -0.020 m -0.030 m -0.040 m -0.050 m From [m] To [m] % -0.050 -0.040 3.41 -0.040 -0.030 51.32 -0.030 -0.020 34.39 -0.020 9.80 1.01-0.010 0.000 -0.010 0.000 0.007 < 0.1 - 97 - 15 – 3100 Ridgeway Drive Mississauga, Ontario L5L 5M5 t. 905-822-0090, 1-833-31-MONIR f. 905-822-7911 www.monir.ca Project DUNBARTON POOL -PICKERING (DECK SURVEY) Title BAY 10 REPORT Page No.: 1 of 1 Issue Date: 24.08.28 Job: 24.M058A PC-FO-215(L)/Rev. March 18, 2022 Bay 10 Deck Survey Summary 0.000 m -0.010 m -0.020 m -0.030 m -0.040 m From [m] To [m] % -0.041 -0.040 < 0.1 -0.040 -0.030 8.81 -0.030 -0.020 53.14 -0.020 22.40 12.59-0.010 0.000 -0.010 0.000 0.015 3.06 - 98 - Structural Load Study and Siporex Deck Condition Review for the PICKERING DUNBARTON POOL BBA PROJECT 24136 Barry Bryan Associates v | Page RCJ Engineers’ Roofing Evaluation - 99 - Roofing Evaluation Dunbarton Pool Roof Pickering, Ontario September 06, 2024 - DRAFT RJC No. TOR.139471.0001 Prepared for: Dennis Yip Manager, Facilities Capital Projects Operations Department City of Pickering Prepared by: Read Jones Christoffersen Ltd. 100 University Avenue, North Tower, Suite 400 Toronto ON M5J 2L7 - 100 - Dunbarton Pool Roof Roofing Evaluation Pickering, Ontario September 06, 2024 - DRAFT RJC No. TOR.139471.0001 Page 1 Table of Contents EXECUTIVE SUMMARY 2 1.0 INTRODUCTION 3 2.0 BACKGROUND 4 2.1 Building Description 4 2.2 Drawing Review 4 2.3 Interview with Building Personnel 5 3.0 OBSERVATIONS 6 3.1 General Visual Observations 6 3.2 Thermographic Review 6 3.3 Exploratory Openings 7 4.0 CONCLUSION/DISCUSSION 9 5.0 RECOMMENDATIONS & OPINION OF PROBABLE COSTS 10 6.0 CLOSING COMMENTS 13 Appendix A – Photographs Appendix B – Infrared Thermography Report by IRIS - 101 - Dunbarton Pool Roof Roofing Evaluation Pickering, Ontario September 06, 2024 - DRAFT RJC No. TOR.139471.0001 Page 2 EXECUTIVE SUMMARY Read Jones Christoffersen Ltd. (RJC) was engaged by the City of Pickering to conduct a roof evaluation of the indoor pool building located at 655 Sheppard Avenue East in the City of Pickering, Ontario. The building at 655 Sheppard Avenue is surrounded by Whites Road on the east side and by Sheppard Avenue on the north side. Surface parking is present at the west sides of the building, and a playground is located to the south. The original facility was constructed in 1971 and was renovated in 2008. The main building is a two (2) high school building along with an attached indoor pool. The school section makes up approximately 80% of the building and the remaining 20% is the attached indoor pool section. Roof Area 1 that forms the scope of this review is located on the main roof above the indoor pool. The main roof structure generally consists of wooden beams and siporex (lightweight aerated concrete) deck. The main roof Area 1 measures approximately 700 sq m and the roof assembly appears to be modified bitumen membrane. The functional service lives of low slope modified bitumen membrane roofing systems is typically in the range of 20-25 years, provided they are properly designed, installed, and maintained. Given that roof Area 1 was noted to be installed in 2009, it is approximately 15 years old and nearing its service life. Additionally, issues relating to the roof slope and excessive ponding were noted from the time of the roof installation in 2009. Roofing system deficiencies relating to ponding as well as the resulting impacts from sediment and organic growth can and appears to have accelerate the deterioration of a roofing system, resulting in localized failure. Based on the document review, observations and information available, Roof Areas 1 appear to be in generally fair to poor condition and nearing its service life. Localized repair program in short term and wholesale repair program are recommended to be replaced in the medium term. The recommendations of this report are summarized in the following table: Option No. Description Timeline Opinion of Probable Cost Localized Program 5.1.1 Localized Drain Repair 0-1 Years $60,000.00 (excluding H.S.T.) 5.1.2 Optional: Add localized roof assembly repairs 0-1 Years $120,000.00 (excluding H.S.T.) Wholesale Program 5.2 Wholesale Roof System Replacement 3-5 Years $500,000.00 (excluding H.S.T.) - 102 - Dunbarton Pool Roof Roofing Evaluation Pickering, Ontario September 06, 2024 - DRAFT RJC No. TOR.139471.0001 Page 3 1.0 INTRODUCTION Read Jones Christoffersen Ltd. (RJC) was engaged by the City of Pickering, to conduct a roof evaluation of the roof area at 655 Sheppard Avenue East in the City of Pickering , Ontario. A brief description of the scope of the review undertaken by RJC is as follows: .1 Review of the existing drawings and reports to familiarize ourselves with the design concept, history, and details. .2 Visit the main roof areas of the building and perform a visual review of the as-built construction and conditions. .3 Review of known problem areas (which may pertain to building roofing membrane failure) as revealed to us by the building operations staff. .4 Perform a thermographic scan of the roofing area at the building to identify thermal anomalies which may indicate concerns with the roofing membrane assembly performance. .5 Complete cut tests of the respective roof assemblies to determine the current condition of the roof membranes and hidden roof components (insulation type and thickness, vapour barrier, etc.). The date and weather condition at the time of our visit were as follows: Interview: May 14, 2024 Overcast, 17°C Thermography study: July 27, 2024 Roof review: August 10, 2024 Sunny, 24°C Jack Albert, B.A.Sc., M. Eng, P. Eng, CPHD and Chitra Raj Singh Chowhan, M. Eng, EIT performed the site review for Read Jones Christoffersen (RJC). Roofing cut tests were performed and patched by Sempel Gooder Roofing Corp. This report was prepared in accordance with generally accepted engineering practices. No other warranties, either expressed or implied, are made as to the professional services provided under the terms of our contract and included in this report. Services performed and outlined in this report were based, in part, upon visual observations of the site and attendant structures. Our opinion cannot be extended to portions of the building that were not reviewed by RJC. This report is exclusively for the use and benefit of the client identified on the first page of this report and is not for the use and benefit of, nor may it be relied upon by, any other person or entity. The contents of this report may not be quoted in whole or in part or distributed to any person or entity other than the client. - 103 - Dunbarton Pool Roof Roofing Evaluation Pickering, Ontario September 06, 2024 - DRAFT RJC No. TOR.139471.0001 Page 4 2.0 BACKGROUN D 2.1 Building Description The building at 655 Sheppard Avenue is surrounded by Whites Road on the east side and by Sheppard Avenue on the north side. Surface parking is present at the west sides of the building, and a playground is located to the south. The original facility was constructed in 1971 and was renovated in 2008; additionally, miscellaneous repairs were completed in 2015. The main building is a two (2) storey high school building along with an attached indoor pool. The school section makes up approximately 80% of the building and the remaining 20% is the attached indoor pool section. The indoor pool section includes a Swimming Pool, Change Rooms, Family Bathroom, Mechanical Penthouse, Instructor’s Office, Storage Rooms, and a Lobby. In the basement, there are additional Change Rooms along with a Conference Room and an Office. There are three (3) main roofing areas at the indoor pool section. Roof Area 1 that forms the scope of this review is located on the main roof above the indoor pool with a raised roof area. Additionally, there are lower and penthouse roofs at the indoor pool section. The main Roof Area 1 structure generally consists of wooden beams and siporex deck (lightweight aerated concrete). The main Roof Area 1 measures approximately 700 sq.m. and the roof assembly appears to be conventional Modified Bitumen Membrane System (MBM). (Refer to Photos 1 and 2 in Appendix A) 2.2 Drawing and Documentation Review .1 Main Roof Framing Plan drawings by T. W. Beddall Architect dated September 1971. Stamped by R. C. Haiseil. - 104 - Dunbarton Pool Roof Roofing Evaluation Pickering, Ontario September 06, 2024 - DRAFT RJC No. TOR.139471.0001 Page 5 This drawing shows the structural plan of the roofs at the indoor pool section of the building. .2 Pool Interior Elevations & Cross Sections drawings sheet A06 by TSH Architects Ltd dated July 2008. Stamped by B. W. Knoll on September 18. 2008. This drawing as noted on it forms a part of the Roof Replacement & Renovation Project for Dunbarton Indoor Pool. The drawing shows masonry repairs and sealant replacement on the interior walls. The complete set of drawings was not available to gather further information. .3 Structural Investigation, Report and Review for Pickering Dunbarton Pool by Barry Bryan Associates dated November 7, 2023 This report outlines the structural composition of the building roof (framing and deck) along with the construction of the walls and makes recommendations for repairs. 2.3 Interview with Building Personnel Based on our interview with Mr. Chris Mckean, Building Operator, Mr. Dennis Yip, Manager, Facilities Capital Projects and Blaine Attwood, the following information was provided: .1 Mr. Mckean has been working with the City of Pickering for the past 4 years .2 No current leaks were reported from any of the roofs. .3 Original roof structure construction circa 1971. .4 The modified bitumen roofing system on Roof Area 1 was noted to be installed in 2009 as part of a Re-roofing project. Ponding was noted on the new roof assembly at the time of installation and structural deflection was noted as a potential cause of the ponding. - 105 - Dunbarton Pool Roof Roofing Evaluation Pickering, Ontario September 06, 2024 - DRAFT RJC No. TOR.139471.0001 Page 6 3.0 OBS ERVATIONS The following observations were made during the visual review of the Roof Area 1 at both the exterior and interior of the building, as well as the exploratory openings on select locations on the roof. 3.1 General Visual Observations The following observations were noted on Roof Area 1: .1 The roof construction was observed to be Modified Bitumen Membrane (MBM). A raised section (upper section) of the roof is present close to the southwest corner of the Roof Area 1. The upper section was observed to be roofed in with similar MBM system as Roof Area 1 (Refer to Photos 1 to 3 in Appendix A). .2 A total of five (6) roof drains were observed on Roof Area 1 at the lower section. Three (3) drains were observed to be scuppers located on the south parapet of the roof placed approximately equidistant from each other. The remaining two (2) were observed to be field area drains, located close to the north parapet of the roof (Refer to Photos 4 and 5 in Appendix A). .3 One field area drain (east side along the north parapet) on main Roof Area 1 appeared to be blocked, as water being pumped to the drain appeared not to be draining away (Refer to Photo 4 in Appendix A). .4 One (1) additional scupper drain was observed at the upper section draining to the lower section of Roof Area 1 (Refer to Photo 6 in Appendix A). .5 The roof appeared to have a low slope with the centre line along the roof (east to west) being the high point and sloping towards the north and south sides. Similarly, the raised roof section appears to be sloped towards the south side (Refer to Photos 1 and 6 in Appendix A). Crickets do not appear present along the perimeter based on test cuts. .6 Water ponding along with debris were observed throughout the roof particularly at the south and north sides at Roof Area 1 (lower section) and along the south side of the upper section. Drains do not appear to be located at low spots on the roofs (Refer to Photos 7 to 10 in Appendix A). .7 Accumulation of vegetation growth were observed in localized areas along the Roof Area 1(lower section) north, south and west side parapets (Refer to Photos 11 and 12 in Appendix A). 3.2 Thermographic Review RJC retained InfraRed Imaging Solutions Inc. (IRIS) to perform an infrared thermographic review of Roof Areas 1 identify any thermal anomalies which may be present. The full report can be found in Appendix B (attached). The following is a summary of the findings: - 106 - Dunbarton Pool Roof Roofing Evaluation Pickering, Ontario September 06, 2024 - DRAFT RJC No. TOR.139471.0001 Page 7 1. Thermal anomalies due to assumed moisture infiltration were detected in three (3) areas on Roof Area 1: a. Wet #1: Close to the north side upturn of the raised roof area at Roof Area 1. b. Wet #2: South side of the raised roof area (upper section). c. Wet #3: Along the south side parapet of Roof Area 1. 2. No thermal anomalies were detected along the northeast and west side of Roof Area 1. 3. The southwest corner of Roof Area 1 was not assessed due to water present on the roof. 3.3 Exploratory Openings Five (5) roof cut tests were performed to gain an understanding of the existing roof assemblies and review areas identified to have anomalies by the thermographic scan. All test Opening locations are shown in Figure 1. The following is a summary of the findings: Roof Area 1 (Lower Section) A total of four (4) test openings were completed on Roof Area 1. Test Opening #1 (Refer to Photos 13 to 15 in Appendix A) and #2 (Refer to Photos 16 and 17 in Appendix A) were performed at the areas noted as wet on the thermography report (wet #1 and wet #3). Test Opening #3 (Refer to Photos 18 and 19 in Appendix A) was performed at the southwest corner of Roof Area 1 (not reviewed by thermography). Test Opening #4 (Refer to Photos 20 to 22 in Appendix A) was performed at the northeast side of the Roof Area 1 where no thermal anomalies were noted.. At the cut test locations, the following components were noted (exterior to interior): ▪ Modified Bitumen Cap Sheet - Torched ▪ Modified Bitumen Cap Sheet - Asphalt Mopped ▪ 2” Fibreboard - Asphalt Mopped ▪ 0”-3” Tapered Polyisocyanurate insulation– Asphalt Mopped ▪ 3.5” Base Polyisocyanurate Insulation– Asphalt Mopped ▪ 0.5” Fibreboard - Asphalt Mopped ▪ 4-ply felt Vapour Barrier –Mopped ▪ 7” Siporex Deck (noted by the structural representative on site) The membrane appeared to be fully adhered to the fibreboard and in generally fair to good condition, with good adhesion between the plies at all openings. The fibreboard and insulation were noted to be wet to the touch at Test Openings #1, #2 and #3. At Test Opening #4, the fiberboard and insulation were noted to be dry to the touch. Roof Area 1 (Upper Section) - 107 - Dunbarton Pool Roof Roofing Evaluation Pickering, Ontario September 06, 2024 - DRAFT RJC No. TOR.139471.0001 Page 8 One (1) test opening was completed on raised roof area. Test Opening #5 (Refer to Photos 23 to 25 in Appendix A) was performed at the southeast corner of the raised roof area, within the area identified as wet in the thermography report (Wet #2). Test Opening areas are shown in Figure 1. At the cut test location, the following components were noted (exterior to interior): ▪ Modified Bitumen Cap Sheet - Torched ▪ Modified Bitumen Cap Sheet - Asphalt Mopped ▪ 2” Fiber board - Asphalt Mopped ▪ 0”-2” Tapered Polyisocyanurate insulation– Asphalt Mopped (Not visible at cut test) ▪ 3.5” Polyisocyanurate Insulation– Asphalt Mopped ▪ 0.5” Fibreboard - Asphalt Mopped ▪ 4-ply felt Vapour Barrier –Mopped ▪ 7” Siporex Deck (noted by the structural representative on site) The membrane appeared to be fully adhered to the fibreboard and in generally fair to good condition, with good adhesion between the plies. The fibreboard, and insulation were noted to be wet to touch. Figure 1: Test Opening Locations - 108 - Dunbarton Pool Roof Roofing Evaluation Pickering, Ontario September 06, 2024 - DRAFT RJC No. TOR.139471.0001 Page 9 4.0 CONCLUSION/DISCUSSION The Roof Area 1 (upper and lower sections) roof areas at 655 Sheppard Avenue have a conventional Modified Bitumen Membrane (MBM) roofing system on siporex (lightweight aerated concrete) deck. The lower main roof section appears to have a low slope with high point through the center of the roof (east to west) which was noted to be dry and low points appear to be along the north and south side of the roof where water was noted to be ponding. The upper roof section appeared to have a low slope with low point along the south side of the upper section. No mechanical units were observed on the roof. However, two (2) area field drains were observed at the north side along with three (3) scupper drains along the south parapet. Roof drains appeared to not be located at the lowest spots on the roof as water was noted to be ponding around the roof drains. Additionally, one (1) area drain was noted to be blocked as water being pumped to the drain was not draining. Further, localized areas of vegetative growth were observed along the roof parapets. Results from the thermographic scan indicated three (3) localized areas of thermal anomalies on Roof Area 1 (upper and lower sections) where signs of moisture were detected and an additional one (1) area that could not be reviewed due to standing water; however, no recent leaks to the interior were reported. The test openings confirmed the findings of the thermography report as insulation was noted to be wet to touch at area of thermal anomalies and area with no thermal anomalies were noted to have dry insulation at cut tests. In addition, the area that was not reviewed by thermography due to ponding was also found to be wet by test cuts. It appears that the roof membrane is experiencing localized failure as moisture ingress into the roof assembly was noted in the thermography study and confirmed by the roof test cuts. The functional service lives of low slope modified bitumen membrane roofing systems is typically in the range of 20-25 years, provided they are properly designed, installed, and maintained. Given that roof Area 1 was noted to be installed in 2009, it is approximately 15 years old. Issues relating to the roof slope and excessive ponding were noted from the time of the roof installation in 2009. Roofing system deficiencies relating to ponding as well as the resulting impacts from sediment and organic growth can and appear to have accelerated the deterioration of a roofing system, resulting in localized failure. Based on the document review, observations and information available, Roof Areas 1 appears to be in generally fair to poor condition and nearing the end of its effective service life. Repairs are recommended to reduce moisture infiltration and ponding. - 109 - Dunbarton Pool Roof Roofing Evaluation Pickering, Ontario September 06, 2024 - DRAFT RJC No. TOR.139471.0001 Page 10 5.0 RECOMMENDATIONS & OPINION OF PROBABLE COSTS 5.1 Localized Roof System Repairs Description of Work: • Install new drain sumps • Cleaning/snaking drains • Optional: Localized roof assembly replacement at known wet areas. Advantages: Disadvantages: ▪ Lower capital cost than full system replacement ▪ Reduce ponding levels ▪ Addresses the moisture infiltration issue into the roofing assembly (Optional) ▪ Not as effective as full replacement ▪ Minimal thermal improvements ▪ Does not rejuvenate the service life of the roofing system. Discussion: In our opinion, this repair provides an effective short-term solution to mitigate ponding issues and extend the service life of the roof locally. However, this will not improve the thermal performance of the roof or address moisture infiltration into the roofing system. Areas not repaired will not be improved. Sump repairs and drain relocation requires modification to the plumbing system to which the roof drains are attach for field drains. Similarly, repairs to the scupper drain typically require modification to the down spouts servicing the scuppers and lowering the scupper openings in the walls. The presence of perimeter beams could interfere with lowering the scuppers or make it infeasible. Further confirmation of the construction would be required through drawing review or site test openings. Implementation: Implementation of this approach is recommended in the short term (0-1 Years) Opinion of Probable Cost: $60,000.00 (excluding H.S.T.) **Optional: Replace wet roof areas add cost $60,000.00 (excluding H.S.T.) - 110 - Dunbarton Pool Roof Roofing Evaluation Pickering, Ontario September 06, 2024 - DRAFT RJC No. TOR.139471.0001 Page 11 5.2 Wholesale Roof System Replacement Description of Work: ▪ Wholesale replacement of roof area including all flashings and detail work. ▪ Drain height revision ▪ Revised tapered insulation to address ponding ▪ Drain cleaning/snaking Advantages: Disadvantages: ▪ Most effective long-term solution ▪ Improve thermal performance of the roof ▪ Improved sloping and reduced ponding ▪ Addresses areas of concern ▪ Various warranties available for full assembly in the range of 20-25 years. ▪ Higher capital cost ▪ Greater Impact to site (noise, dust vibrations, etc.) ▪ Greater potential to impact operations during work ▪ Longer duration of impact Discussion: In our opinion, this option provides an effective long-term solution to address the current performance issues with each roof. This option also allows for new insulation and sloping to be added to the roofing assembly to improve the R-value and experienced comfort within the occupied spaces below, and address ponding. We understand the repair or replacement of the roof structural deck system is being reviewed by others. Replacement of the deck as part of the roofing has not been considered here. However, wholesale roof assembly replacement allows for roof deck replacement as a separate repair program in case it is warranted. Implementation: Implementation of this approach is recommended in the medium term (3-5 Years) or in conjunction with deck work. Opinion of Probable Cost: $500,000.00 (excluding H.S.T.) - 111 - Dunbarton Pool Roof Roofing Evaluation Pickering, Ontario September 06, 2024 - DRAFT RJC No. TOR.139471.0001 Page 12 Summary The recommendations of this report are summarized in the following table: Please note that the options regarding the probable cost of repairs are in 2024 dollars and based upon the present extent of deterioration, historical unit prices from similar projects and conceptual repair strategies. Detailing of the various items for each design concept has not been fully developed, nor have phasing or implementation schemes been selected. Probable costs do not include “soft costs”1, contingencies, security, merchandise relocation, abatement, testing, extended warranties, permits, H.S.T or engineering fees. No allowance has been made for escalation beyond this time due to unknown construction commencement. The opinions of probable costs should be considered Class “D” amounts1. 1 Class “D” probable costs – an outline description of overall scope sufficient for making investment decisions (degree of accuracy +/- 25-50%). Option No. Description Timeline Opinion of Probable Cost Localized Program 5.1.1 Localized Drain Repair 0-1 Years $60,000.00 (excluding H.S.T.) 5.1.2 Optional: Add localized roof assembly repairs 0-1 Years $120,000.00 (excluding H.S.T.) Wholesale Program 5.2 Wholesale Roof System Replacement 3-5 Years $500,000.00 (excluding H.S.T.) - 112 - Dunbarton Pool Roof Roofing Evaluation Pickering, Ontario September 06, 2024 - DRAFT RJC No. TOR.139471.0001 Page 13 6.0 CLOSING COMMENTS Thank you for selecting Read Jones Christoffersen Ltd. for this project. RJC would be pleased to assist you with the implementation of our recommendations. Should you have any questions or concerns, please do not hesitate to contact this office. Yours truly, READ JONES CHRISTOFFERSEN LTD. Prepared by: Reviewed by: Chitra Raj Singh Chowhan, M.Eng., EIT Jack Albert, BASc, MEng, P.Eng., CPHD Engineering Intern Principal Building Science and Restoration Building Science and Restoration Encl. Appendix A – Photographs Encl. Appendix B – Infrared Thermography Report by IRIS - 113 - Dunbarton Pool Roof Roofing Evaluation Pickering, Ontario September 06, 2024 - DRAFT RJC No. TOR.139471.0001 Page 14 Appendix A Photographs - 114 - Dunbarton Pool Roof Roofing Evaluation Pickering, Ontario September 06, 2024 - DRAFT RJC No. TOR.139471.0001 Page 15 Photograph 1: Overview Roof Area 1 facing west Photograph 2: Overview Roof Area 1 facing east - 115 - Dunbarton Pool Roof Roofing Evaluation Pickering, Ontario September 06, 2024 - DRAFT RJC No. TOR.139471.0001 Page 16 Photograph 3: Overview raised roof area near southwest corner of Roof Area 1 (upper section) Photograph 4: Field Drain near the north side of Roof Area 1 (blocked drain in red) - 116 - Dunbarton Pool Roof Roofing Evaluation Pickering, Ontario September 06, 2024 - DRAFT RJC No. TOR.139471.0001 Page 17 Photograph 5: Scupper Drain on the south side of Roof Area 1 Photograph 6: Scupper drain at the south side of raised roof assembly - 117 - Dunbarton Pool Roof Roofing Evaluation Pickering, Ontario September 06, 2024 - DRAFT RJC No. TOR.139471.0001 Page 18 Photograph 7: Ponding and debris at north side of Roof Area 1 Photograph 8: Ponding and debris at north side of Roof Area 1 - 118 - Dunbarton Pool Roof Roofing Evaluation Pickering, Ontario September 06, 2024 - DRAFT RJC No. TOR.139471.0001 Page 19 Photograph 9: Ponding around field drain at Roof Area 1 Photograph 10: Ponding around scupper drain at Roof Area 1 south side - 119 - Dunbarton Pool Roof Roofing Evaluation Pickering, Ontario September 06, 2024 - DRAFT RJC No. TOR.139471.0001 Page 20 Photograph 11: Vegetative growth at the west side parapet at Roof Area 1 Photograph 12: Vegetative growth at the south side parapet (east corner) at Roof Area 1 - 120 - Dunbarton Pool Roof Roofing Evaluation Pickering, Ontario September 06, 2024 - DRAFT RJC No. TOR.139471.0001 Page 21 Photograph 13: Overview Test Opening #1 Photograph 14: Roof assembly at Test Opening #1 - 121 - Dunbarton Pool Roof Roofing Evaluation Pickering, Ontario September 06, 2024 - DRAFT RJC No. TOR.139471.0001 Page 22 Photograph 15: Roof assembly at Test Opening #1 Photograph 16: Roof assembly at Test Opening #2 - 122 - Dunbarton Pool Roof Roofing Evaluation Pickering, Ontario September 06, 2024 - DRAFT RJC No. TOR.139471.0001 Page 23 Photograph 17: Siporex deck at Test Opening #2 Photograph 18: Overview Test Opening #3 - 123 - Dunbarton Pool Roof Roofing Evaluation Pickering, Ontario September 06, 2024 - DRAFT RJC No. TOR.139471.0001 Page 24 Photograph 19: Roof assembly at Test Opening #3 Photograph 20: Overview Test Opening #4 - 124 - Dunbarton Pool Roof Roofing Evaluation Pickering, Ontario September 06, 2024 - DRAFT RJC No. TOR.139471.0001 Page 25 Photograph 21: Roof assembly at Test Opening #4 Photograph 22: Tapered insulation at Test Opening #4 - 125 - Dunbarton Pool Roof Roofing Evaluation Pickering, Ontario September 06, 2024 - DRAFT RJC No. TOR.139471.0001 Page 26 Photograph 23: Overview Test Opening #5 Photograph 24: Roof assembly at Test Opening #5 - 126 - Dunbarton Pool Roof Roofing Evaluation Pickering, Ontario September 06, 2024 - DRAFT RJC No. TOR.139471.0001 Page 27 Photograph 25: Roof assembly at Test Opening #5 - 127 - Dunbarton Pool Roof Roofing Evaluation Pickering, Ontario September 06, 2024 - DRAFT RJC No. TOR.139471.0001 Page 28 Appendix B Infrared Thermography Report by IRIS - 128 - 2024 Roof Inspection using Infrared Thermography Reporter: Tere Almanza July 27, 2024 DUNBARTON INDOOR POOL [655 SHEPPARD AVENUE EAST, PICKERING, ON. ] IRIS – Brian Jastrow, Level III Thermographer - 129 - Roof Inspection using Infrared Thermography P a g e | 1 We were contracted to perform a non-destructive infrared thermography scan on the roofing assembly at Dunbarton Indoor Pool – 655 Sheppard Avenue East, Pickering, ON. on July 27, 2024. The purpose of the inspection was to identify any thermal patterns and temperatures that may indicate roof assembly wear or failure. This was done by utilizing the “FLIR” T865 handheld thermal imaging system and TRAMEX non-invasive moisture meter. Infrared inspections are used to locate areas in need of maintenance. These anomalies can be located with infrared imaging systems because of their increased or decreased temperature. All objects emit infrared radiation, so simply identifying a “thermal variance” does not mean a problem has been located. Once evaluation against a normal thermal signature is done, any deviation from this signature will then provide evidence of a “thermal anomaly” developing. Lastly, all findings will be confirmed by our professional moisture meter. Moisture attack represents one of the chief threats to the proper performance of flat roofs. Dripping often provides the first indication that water has entered the roof system of a building, either in the form of water vapor from inside or as leakage water resulting from failure of the roofing membrane. In some cases, the roof may remain wet without causing interior problems; if there is an effective vapor retarder the water may be trapped within the roof components. In this case its effect will not be so obvious, but it will cause an increase in the rate of heat transfer and may contribute to the eventual destruction of the roofing system. Factors such as environmental fluctuations make it impossible to accurately predict when an anomaly will result in a system failure. The report is limited to the size and extent of inspection conducted and as such is not meant to be a warranty nor guarantee. It does not relieve concerned parties from their obligation. - 130 - Roof Inspection using Infrared Thermography P a g e | 2 - 131 - Roof Inspection using Infrared Thermography P a g e | 3 ROOF PLAN (For illustration purpose only – sizes and locations are all estimate) IR 0144 DC 0132 IR 0146 DC 0134 IR 0145 DC 0133 IR 0153 DC 0141 IR 0148 DC 0136 IR 0147 DC 0135 IR 0151 DC 0139 IR 0149 DC 0137 IR 0150 DC 0138 IR 0152 DC 0140 IR 0154 DC 0143 DC 0142 IR 0156 - 132 - Roof Inspection using Infrared Thermography P a g e | 4 FAULT #1 (A) PRIORITY LOCATION EQUIPMENT High Upper Roof Section MOD-BIT Roofing System PARAMETERS ANALYSIS File Name 2024-07-27 FLIR0155.jpg Max. Temperature 28.3 °C Min. Temperature 14.6 °C Thermal anomaly detected within membrane due to moisture infiltration (100% saturation). Wet area #1 covers a section of approximately 48’ X 18’. IR findings were verified by professional TRAMEX moisture meter and marked by orange spray paint. Refer to Picture Index on page 3 for the approx. location. - 133 - Roof Inspection using Infrared Thermography P a g e | 5 FAULT #1 (B) PRIORITY LOCATION EQUIPMENT High Upper Roof Section MOD-BIT Roofing System PARAMETERS ANALYSIS File Name 2024-07-27 FLIR0156.jpg Max. Temperature 28.2 °C Min. Temperature 15.5 °C Thermal anomaly detected within membrane due to moisture infiltration (100% saturation). Wet area #1 covers a section of approximately 48’ X 18’. IR findings were verified by professional TRAMEX moisture meter and marked by orange spray paint. Refer to Picture Index on page 3 for the approx. location. - 134 - Roof Inspection using Infrared Thermography P a g e | 6 FAULT #2 PRIORITY LOCATION EQUIPMENT High Ultra High Roof Section MOD-BIT Roofing System PARAMETERS ANALYSIS File Name 2024-07-27 FLIR0154.jpg Max. Temperature 27.2 °C Min. Temperature 15.9 °C Thermal anomaly detected within membrane due to moisture infiltration (100% saturation). Wet area #2 covers a section of approximately 30’ X 14’. IR findings were verified by professional TRAMEX moisture meter and marked by orange spray paint. Refer to Picture Index on page 3 for the approx. location - 135 - Roof Inspection using Infrared Thermography P a g e | 7 FAULT #3 PRIORITY LOCATION EQUIPMENT Medium Upper Roof South Section MOD-BIT Roofing System PARAMETERS ANALYSIS File Name 2024-07-27 FLIR0157.jpg Max. Temperature 30.2 °C Min. Temperature 11.2 °C Thermal anomaly detected within membrane due to moisture infiltration (100% saturation). Wet area #3 covers a section of approximately 12’ X 3’. IR findings were verified by professional TRAMEX moisture meter and marked by orange spray paint. Refer to Picture Index on page 3 for the approx. location. - 136 - Roof Inspection using Infrared Thermography P a g e | 8 FAULT #4 PRIORITY LOCATION EQUIPMENT Medium Lower Roof East Section MOD-BIT Roofing System PARAMETERS ANALYSIS File Name 2024-07-27 FLIR0145.jpg Max. Temperature 34.7 °C Min. Temperature 3.5 °C Thermal anomaly detected within membrane due to moisture infiltration (100% saturation). Wet area #3 covers a section of approximately 21’ X 12’. IR findings were verified by professional TRAMEX moisture meter and marked by orange spray paint. Refer to Picture Index on page 3 for the approx. location. - 137 - Roof Inspection using Infrared Thermography P a g e | 9 REFERENCE #1 PRIORITY LOCATION EQUIPMENT None Ultra Lower Roof Section MOD-BIT Roofing System PARAMETERS ANALYSIS File Name 2024-07-27 FLIR0144.jpg Max. Temperature 35.9 °C Min. Temperature 19.1 °C No thermal anomalies observed on MOD–BIT membrane due to moisture infiltration. I.R. Finding verified by professional TRAMEX moisture meter. Refer to Picture Index on page 3 for the approx. location - 138 - Roof Inspection using Infrared Thermography P a g e | 10 REFERENCE #2 PRIORITY LOCATION EQUIPMENT None Lower Roof East Section MOD-BIT Roofing System PARAMETERS ANALYSIS File Name 2024-07-27 FLIR0146.jpg Max. Temperature 35.8 °C Min. Temperature -6.1 °C No thermal anomalies observed on MOD–BIT membrane due to moisture infiltration. I.R. Finding verified by professional TRAMEX moisture meter. Refer to Picture Index on page 3 for the approx. location. - 139 - Roof Inspection using Infrared Thermography P a g e | 11 REFERENCE #3 PRIORITY LOCATION EQUIPMENT None Lower Roof West Section MOD-BIT Roofing System PARAMETERS ANALYSIS File Name 2024-07-27 FLIR0147.jpg Max. Temperature 29.4 °C Min. Temperature 16.1 °C No thermal anomalies observed on MOD–BIT membrane due to moisture infiltration. I.R. Finding verified by professional TRAMEX moisture meter. Refer to Picture Index on page 3 for the approx. location. - 140 - Roof Inspection using Infrared Thermography P a g e | 12 REFERENCE #4 PRIORITY LOCATION EQUIPMENT None Lower Roof West Section MOD-BIT Roofing System PARAMETERS ANALYSIS File Name 2024-07-27 FLIR0148.jpg Max. Temperature 29.4 °C Min. Temperature 15.6 °C No thermal anomalies observed on MOD–BIT membrane due to moisture infiltration. I.R. Finding verified by professional TRAMEX moisture meter. Refer to Picture Index on page 3 for the approx. location. - 141 - Roof Inspection using Infrared Thermography P a g e | 13 REFERENCE #5 PRIORITY LOCATION EQUIPMENT None Upper Roof Section MOD-BIT Roofing System PARAMETERS ANALYSIS File Name 2024-07-27 FLIR0149.jpg Max. Temperature 30.7 °C Min. Temperature 15.9 °C No thermal anomalies observed on MOD–BIT membrane due to moisture infiltration. I.R. Finding verified by professional TRAMEX moisture meter. Refer to Picture Index on page 3 for the approx. location. - 142 - Roof Inspection using Infrared Thermography P a g e | 14 REFERENCE #6 PRIORITY LOCATION EQUIPMENT None Upper Roof Section MOD-BIT Roofing System PARAMETERS ANALYSIS File Name 2024-07-27 FLIR0150.jpg Max. Temperature 32.5 °C Min. Temperature 15.8 °C No thermal anomalies observed on MOD–BIT membrane due to moisture infiltration. I.R. Finding verified by professional TRAMEX moisture meter. Refer to Picture Index on page 3 for the approx. location. - 143 - Roof Inspection using Infrared Thermography P a g e | 15 REFERENCE #7 PRIORITY LOCATION EQUIPMENT None Upper Roof Section MOD-BIT Roofing System PARAMETERS ANALYSIS File Name 2024-07-27 FLIR0151.jpg Max. Temperature 30.9 °C Min. Temperature 15.2 °C No thermal anomalies observed on MOD–BIT membrane due to moisture infiltration. I.R. Finding verified by professional TRAMEX moisture meter. Refer to Picture Index on page 3 for the approx. location. - 144 - Roof Inspection using Infrared Thermography P a g e | 16 REFERENCE #8 PRIORITY LOCATION EQUIPMENT None Upper Roof Section MOD-BIT Roofing System PARAMETERS ANALYSIS File Name 2024-07-27 FLIR0152.jpg Max. Temperature 27.7 °C Min. Temperature 15.2 °C No thermal anomalies observed on MOD–BIT membrane due to moisture infiltration. I.R. Finding verified by professional TRAMEX moisture meter. Refer to Picture Index on page 3 for the approx. location. - 145 - Roof Inspection using Infrared Thermography P a g e | 17 REFERENCE #9 PRIORITY LOCATION EQUIPMENT None Upper Roof Section MOD-BIT Roofing System PARAMETERS ANALYSIS File Name 2024-07-27 FLIR0153.jpg Max. Temperature 33.6 °C Min. Temperature -15.4 °C No thermal anomalies observed on MOD–BIT membrane due to moisture infiltration. I.R. Finding verified by professional TRAMEX moisture meter. Refer to Picture Index on page 3 for the approx. location. - 146 - Roof Inspection using Infrared Thermography P a g e | 18 NOTE ANALISIS: Unable to thermally inspect area because IRIS moved all sitting water/debris that morning in to this area. No drains on South section of Upper Roof. (DC photo 0142) - 147 - Creative Thinking Practical Results Read Jones Christoffersen Ltd. rjc.ca Bridge Design & Rehabilitation Building Envelope Cold-Formed Steel Design Condition Assessments Depreciation Reports & Reserve Fund Studies Façade Engineering Fall Protection & Travel Restraint Forensic Engineering Energy Modelling Heritage Conservation Parking Facility Design Parking Structure Restoration Pavement Rehabilitation Performance Assessment Post-Tensioned Concrete Prime Consulting Rendering & Interactive Visualization Roofs & Plaza Decks Seismic Risk Mitigation Specialty & Supplementary Engineering Structural Engineering Structural Glass Engineering Structural Restoration Sustainable Design Traffic Deck Protection & Replacement Waterproofing Wood Design Engineering Services Trusted Advisors Canada Vancouver, BC Surrey, BC Victoria, BC Nanaimo, BC Kelowna, BC Calgary, AB Edmonton, AB Saskatoon, SK Toronto, ON Ottawa, ON Kitchener, ON Kingston, ON Montreal, QC Stratford, PEI USALas Vegas, NVReno, NV Locations - 148 - Report to Council Report Number: PLN 31-24 Date: November 25, 2024 From: Kyle Bentley Director, City Development & CBO Subject: Proposed Change of Municipal Address - Legal Description: Con 4 S Pt Lot 26, City of Pickering Change of Current Address from 2975 Whites Road to 3055 Whites Road - File: 24-011811 PLAC Recommendation: 1. That Council approve changing the municipal address of 2975 Whites Road to 3055 Whites Road, in accordance with Civic Numbering Bylaw 7686/19; and 2. That the appropriate officials of the City of Pickering be authorized to take the necessary actions as indicated in this report. Executive Summary: The purpose of this report is to seek Council approval for changing the municipal address of 2975 Whites Road to 3055 Whites Road. This change is necessary to accommodate the assignment of addresses for a new subdivision development (SP-2008-06, Phase 2), located between 2975 Whites Road, to the north, and 2873 Whites Road, to the south (see Location Map, Attachment 1). Changing the address of 2975 Whites Road to 3055 Whites Road would free up additional address numbers, enabling sequential civic numbering for the new subdivision in accordance with the municipal standard operating procedure. Staff recommend that Council approve this address change. Upon Council approval, staff will assign the new civic number to this property, notify the owner and tenant of this change, and effect the removal of the previous civic number and attachment of the new civic number to the premises. Relationship to the Pickering Strategic Plan: The recommendations in this report respond to the Pickering Strategic Plan Priority of Advance Innovation & Responsible Planning to Support a Connected, Well-Serviced Community. Financial Implications: No direct costs to the City are anticipated as a result of the recommendations of this report. - 149 - PLN 31-24 November 25, 2024 Subject: Proposed Change of Municipal Address Page 2 Discussion: The purpose of this report is to seek Council approval to proceed with changing the municipal address of 2975 Whites Road to 3055 Whites Road. In reviewing the new Plan of Subdivision SP-2008-06, Phase 2, located between 2975 Whites Road (to the north) and 2873 Whites Road (to the south), City Development staff identified that the new plan of subdivision requires 88 odd-numbered addresses for townhouse Blocks 1 to 5 and Blocks 42 to 47 along Whites Road. Attachment 1 is a map showing the location of the new plan of subdivision in relation to the existing properties numbered 2975 and 2873 Whites Road. According to the municipal numbering Standard Operating Procedure, the addresses to be assigned to these new townhouse blocks facing Whites Road must be odd numbers that are greater than the address number “2873”. However, due to the existence of the current address “2975” Whites Road, only 51 odd numbers are available in this range, which is insufficient for assigning addresses to the 88 new properties. Changing the address of 2975 Whites Road to 3055 Whites Road would resolve this constraint by creating enough odd numbers to assign to the new plan of subdivision SP-2008-06, Phase 2, in accordance with the municipal addressing standard operating procedure. The property at 2975 Whites Road is owned by the Ministry of Public and Business Service Delivery of Ontario. The property has one single detached house on it. Both the property owner, and the tenant, have been notified of the intended address change, and the owner had until November 15, 2024, to respond or raise any concerns. As of this writing, the City has not received a response. While the proposed address change will be an inconvenience to the owner and the tenant in the short term, the impact would be limited to one municipal address. The benefit would be to the residents of the new development and the City overall, as the established addressing convention is predictable and consistent, ensuring timely responses by police, fire, and emergency medical services in the event of an emergency. Based on the overall benefits to the new development, and consistent with Standard Operating Procedures, staff recommend that Council approve changing the municipal address of 2975 Whites Road to 3055 Whites Road. Upon Council’s approval, staff will prepare an address change notification letter and inform the property owner, tenant, and all relevant emergency response agencies of the new address. Attachment: 1. Location Map - 150 - PLN 31-24 November 25, 2024 Subject: Proposed Change of Municipal Address Page 3 Prepared By: Original Signed By Tahani Ismael AMANDA Business Specialist Original Signed By Déan Jacobs, MCIP, RPP Manager, Policy & Geomatics Approved/Endorsed By: Original Signed By Catherine Rose, MCIP, RPP Chief Planner Original Signed By Kyle Bentley, P. Eng. Director, City Development & CBO DJ:ld Recommended for the consideration of Pickering City Council Original Signed By Marisa Carpino, M.A. Chief Administrative Officer - 151 - af:j of PlCKERlNG City Development Department 12975 Change Municipal Address from 2975 to 3055 New Plan of Subdivision for Townhouse Blocks "'CJ C1l 0 a: (/) ~ .c s Location Map File: 24-011811 PLAC Applicant: City Initiated Municipal Address:2975 Whites Road © The Corporation of the City of Pickering Produced (in part) under license from: © Queens Printer, Ontario Ministry of Natural Resources. All rights reserved.,© Her Majesty the Queen in Right of Canada, Department of Natural Resources. All rights reserved.;© Teranet Enterprises Inc. and its suppliers. All rights reserved.,© Municipal Property Assessment Corporation and its suppliers. All rights reserved. Date: Nov. 08, 2024 SCALE: 1:4,500 I THIS ISNOTAPLANa= SURVEY. L:\PLANNI NG\O 1-MapFiles\Maps for Letters\SP&CP\2024\2975WhitesRd\2975whites.aprx Attachment 1 to Report PLN 31-24 - 152 - Memo To: November 20, 2024 From: Copy: Susan Cassel City Clerk Kyle Bentley Director, City Development & CBO Directors Chief Planner Division Head, Development Review & Urban Design Subject: Revisions to Parkland Dedication By-law for November 25 Council Meeting At the Executive Committee Meeting on November 4, report PLN 27-24 included a new Parkland Dedication By-law along with a new Stratified Parks and Privately-Owned and Publicly Accessible Spaces Guidelines. Following that meeting, staff have prepared a revised copy of the Parkland Dedication By-law in response to comments received from BILD as well as to provide further clarification on the transitional implementation of the new By-law. The revisions to the By-law are summarized below: Renumbering Regulations 4 to 9 have been renumbered and are now 4.a. to 4.f. Exemption for Additional Dwelling Units In order to improve the readability of the by-law, and offer greater clarity, the exemption for Additional Dwelling Units has been moved to its own regulation (4.g.). Calculation of Alternative Rate To ensure that the By-law is implemented in conformity with the Planning Act, BILD requested additional language to the By-law that applies the alternative parkland rate only to the net increase of residential units. Transition The new Parkland By-law will come into effect once approved by Council and following the end of the appeal period. Existing applications will continue to follow the parkland requirements previously provided to them in writing by staff. All new applications, and applications that do not meet the criteria set out in the by-law, will be subject to the requirements of the new Parkland By-law once the By-law comes into effect. - 153 - November 20, 2024 Page 2 of 2 Revisions to Parkland Dedication By-law Revised wording has been added to the By-law to clarify this approach. Original Signed By Kyle Bentley PW:nr Attachment 1 Redline revisions to By-law - 154 - Attachment 1 The Corporation of the City of Pickering By-law No. 8142/24 Being a By-law to require the conveyance of land for park or other public recreational purposes as a condition of development or redevelopment, or the subdivision of lands. Whereas Sections 42, 51(25), 51.1, and 53 of the Planning Act, R.S.O. 1990, chapter P.13, provide that the Council of a local municipality may by by-law require that land be conveyed to the municipality for park or other public recreational purposes as a condition of development or redevelopment or the subdivision of lands; Whereas Sections 42 and 51.1 of the Planning Act, R.S.O. 1990, chapter P.13, provide for an alternate parkland rate for residential purposes of one hectare for each 600 dwelling units proposed for development provided the municipality has an official plan that contains specific policies dealing with the provision of lands for park or other public recreational purposes at such a rate; Whereas Sections 42 and 51.1 of the Planning Act, R.S.O. 1990, chapter P.13, provide that, for the alternative requirement, municipalities shall not require a conveyance or payment in lieu that is greater than, a.in the case of land proposed for development or redevelopment that is five hectares or less in area, 10 percent of the land or the value of the land, as the case may be; and b.in the case of land proposed for development or redevelopment that is greater than fivehectares in area, 15 percent of the land or the value of the land; Whereas Sections 42 and 51.1 of the Planning Act, R.S.O. 1990, chapter P.13, provide that municipalities may request payment in lieu of land for park or other public recreational purposes at a rate of one hectare for each 1,000 dwelling units proposed for development provided the municipality has an official plan that contains specific policies dealing with the provision of lands for park or other public recreational purposes at such a rate; and Whereas the use of an alternate parkland rate for conveyance (1 hectare: 600 dwelling units) and an alternate rate for payment in lieu (1 hectare: 1,000 dwelling units) will provide the City with increased versatility in providing parkland that efficiently serves the needs of the community; Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: Definitions 1.This By-law may be cited as the Parkland Dedication By-law. 2.For the purposes of interpretation of this By-law, the following definitions shall apply: - 155 - By-law No. 8142/24 Page 2 a.“Development” means the construction, erection or placing or one or more buildingsor structures on land or the making of an addition or alteration to a building orstructure that has the effect of substantially increasing the size or usability thereof; b.“Dwelling Unit” means a residential unit that: i.consists of a self-contained set of rooms located in a building or structure; ii.is used or intended for use as a residential premises; iii.contains kitchen and bathroom facilities that are intended for the use of theunit only; and iv.is not a mobile home or any vehicle; c.“Gross Floor Area (GFA)” means the aggregate of the area of each floor whether located above, at or below grade, measured between the exterior faces of theexterior walls of the building at each floor level but excluding any porch, veranda,cellar, mechanical room or penthouse, or areas dedicated to parking within thebuilding. For the purposes of this definition, the walls of an inner court shall be deemed to be exterior walls; d.“Institutional Uses” means the use of land, structure, or building by: i.a not for profit or not for gain organization, group, or association to be usedfor religious, charitable, educational, benevolent, or welfare purposes; ii.a registered long-term care home; or iii.any municipality, the Government of Ontario, the Government of Canada or any local board, as such term is defined in the Municipal Affairs Act, R.S.O.1990, c. M.46, as amended. e.“Privately-Owned Publicly Accessible Space” means physical space that isprivately-owned, but appears and functions as public space. These spaces are secured through an easement in favour of the City, are designed and maintained to the standards established by the City, and remain open and accessible to the publicor according to a schedule established by agreement with the City;f.“Redevelopment” has the same meaning of Development; g.“Strata Park” means publicly-owned parkland located on top of buildings or structures, including but not limited to parking garages. The term ‘strata’ in this context refers to the horizontal delineation of ownership, as described in the Ontario Condominium Act;h.“Subdivision” means the process referred to in Section 50 of the Planning Act,R.S.O. 1990, chapter P.13. Lands Affected by By-law 3.This By-law shall apply to the whole of the City of Pickering. - 156 - By-law No. 8142/24 Page 3 Where By-law Does Not Apply 4.The provisions of this By-law do not apply to: 4.a. Development or redevelopment where the proposed principal use of the land isfor Institutional Uses. 5.b. The affordable housing and attainable housing residential units, as defined in subsection 4.1(1) of the Development Charges Act, 1997, or residential units described in subsection 4.3(2) of that Act, of any development or redevelopment, as provided for in the Planning Act. 6.c. Replacement of any building which was razed by fire, by an accidental cause or by an act of God, provided that in the case of a building used for non-residential purposes, the size of the replacement building does not exceed the total gross floor area of the prior building which was destroyed. 7.d. Additions or interior alterations to existing buildings used for residentialpurposes provided there is no increase in the existing number of dwelling units except for additional dwelling units. 8.e. Commercial and industrial development or redevelopment that results in anincrease of gross floor area of 200 square metres or less. 9.f. Construction of a building to be used for residential purposes where therepreviously existed a building on the same land that was used for residential purposes and that previous building was demolished, provided that the total number of dwelling units to be constructed does not exceed the total number of dwelling units that previously existed on the land except for additional dwelling units. g.The provision of parkland will not be required for a self-contained unit in a detached dwelling, semi-detached dwelling, block townhouse dwelling unit, street townhouse dwelling unit, or in a building accessory to a detacheddwelling, semi-detached dwelling, block townhouse dwelling unit, and streettownhouse dwelling unit on the same lot as provided for in 42(1.3) of thePlanning Act. Residential Rates 10.5. As a condition of development or redevelopment of lands for any purpose other than commercial or industrial purposes, including the subdivision of land, up to five percent of the land shall be conveyed to the City, free and clear of all liens and encumbrances, for park or other public recreational purposes. 11.6. The City, at its sole discretion, may require an equivalent payment in lieu of a portion, or all, the land otherwise to be conveyed under this By-law. 12.7. In the case of Consents, the Applicant may choose to apply a per-lot-fee for payment in lieu of parkland, as listed in the current Council adopted User Fee By-law, or obtain an appraisal. - 157 - By-law No. 8142/24 Page 4 13.8. Where it would result in a greater amount of parkland conveyance, the Council shall require that land be conveyed for park or other public recreational purposes at the alternative rate of one hectare for each 600 dwelling units of net new units proposed. 9.Notwithstanding Section 8 above, on the day that this by-law comes into effect, the following applications shall be exempted from the requirement to provide parkland at the alternative rate: a.site plans that have been deemed complete; b.plans of subdivision that have received draft plan approval; and c.land divisions that have received conditional approval. 14. 10. As an alternative to Sections 10 5 and 13 8 above, the Council, at its sole discretion, may require a payment in lieu of a portion, or all, the land otherwise to be conveyed under this By-law, calculated by using a rate of one hectare for each 1,000 dwelling units proposed. 15. 11. In all instances where the alternative rate for conveyance or payment has been used, the maximum amount will be capped at: a. 10 percent for properties measuring five hectares or less; and b. 15 percent for properties measuring greater than five hectares. Commercial and Industrial Rates 16. 12. As a condition of development or redevelopment of lands for commercial or industrial purposes, including the subdivision of land, the City shall require that up to two percent of the land be conveyed to the City, free and clear of all liens and encumbrances, for park or other public recreational purposes. 17. 13. As an alternative to Section 16 12 above, the Council, at its sole discretion, mayrequire a payment in lieu of a portion, or all, the land otherwise to be conveyed under this By-law. Mixed Use Developments 18. 14. In the case of land proposed for development or redevelopment for more than oneuse, parkland shall be conveyed at the combined rate applicable to each proposed use of the land. Council shall apply the rate that results in the greater amount of parkland conveyance. a.(GFA for Residential Uses/GFA for All Uses)x 5% x Gross Land Area Plus b.(GFA for Non-Residential Uses/GFA for All Uses) x 2% x Gross Land Area Or - 158 - By-law No. 8142/24 Page 5 c.Number of Dwelling Units divided by 600 x 1 hectare Plus d.(GFA for Non-Residential Uses/GFA for All Uses) x 2% x Gross Land Area Lands Not Accepted for Conveyance 19. 15. Land to be conveyed must be in a location that is acceptable to the City with frontage onto an open and maintained municipal road. 20. 16. Conveyance of environmental and open space lands shall not be accepted orconsidered as a conveyance of lands for a park or for other public recreational purposes. These lands include: •required for drainage; •stormwater management facilities; •valley and stream corridor or shoreline protection purposes; •lands susceptible to flooding; •steep valley slopes and hazard lands; •lands required to be conveyed to a public agency other than the City of Pickering; •environmentally sensitive areas or lands, including wetlands and woodlands; •areas of natural and scientific interest; •portion of a property containing a cultural landscape that is designated to be ofcultural value or interest pursuant to Part IV of the Ontario Heritage Act landsrequired for buffer purposes; •lands that are deemed to be contaminated; and •other lands unsuitable for park development. Redevelopment of Lands 21. 17. Where land has previously been conveyed to the City for park or other public recreational purposes, or a payment in lieu of such conveyance has been received by the City, under section 42 of the Planning Act or a condition imposed under section 51.1 or 53 of the Planning Act, no additional conveyance or payment shall be required under this By-law unless: a.there is a change in the proposed development or redevelopment, which would increase the density of development; or b.land originally proposed for development or redevelopment for Commercial orIndustrial Uses is now proposed for development or redevelopment for ResidentialUse. In those instances, the extent of increased density or redevelopment to residential use shall be subject to the requirements of this By-law. Phased Development 22. 18. For development or redevelopment for which approvals are issued in phases: - 159 - By-law No. 8142/24 Page 6 a.Whenever possible, the City shall acquire all parkland conveyances in Phase 1; and b.At a minimum, the City shall require the proportional conveyance of land for parkpurposes or the payment-in-lieu, at the time of approval for each phase. 23. 19. Where the Council deems it appropriate to acquire parkland in a later phase of development, the Council shall require the developer to enter into an agreement specifying the amount, location and timing of parkland conveyance. Additionally, the developer must provide securities acceptable to the City, sufficient to ensure the parkland is provided in the future. Payment Instead of Conveyance 24. 20. In lieu of the conveyance of land under this By-law, Council may require the payment of money to the value of the land otherwise required to be conveyed under this By-law, or a combination of land and money. 25. 21. The value of the land shall be determined by a fair market value appraisal prepared, atthe expense of the Proponent, by a qualified professional appraiser of real estate. All appraisals obtained pursuant to this By-law shall state the criteria used to determine the value within the appraisal and shall be satisfactory to the City. An appraisal shall remain current for two years from the date of the appraisal. 26. 22. In the case of the subdivision of land, the value of the land shall be determined as ofthe day before the approval of the draft plan of subdivision. 27. 23. In the case of development or redevelopment, the value of the land shall be determined as of the day before the first permit is issued. 28. 24. The City reserves the right to have the appraisal peer reviewed. The cost of the peerreview will be borne by the City. a.Where the difference in appraisal estimates is less than 10 percent, the lower appraisal estimate will be used to determine the value. b.Where the difference in appraisal estimates is between 10 percent to 30 percent,the mean average of the two appraisals will be used to determine the value. c.Where the difference in appraisal estimates is greater than 30 percent, the higherappraisal will be used to determine the value. 29. 25. All payments of money in lieu of the conveyance of land shall be made prior to the issuance of a building permit for the land to be developed or redeveloped. Parkland Credits 30. 26. Notwithstanding Section 10 5 and 16 8, where Council deems it appropriate to accepta Strata Park that is to be owned by the City, the land provided by the Strata Park shall be applied as an 80 percent credit towards the parkland requirements. This credit considers this type of parkland’s inherent use limitations. For clarity, the 80 percent credit described in this section only applies where Strata Parks are not Privately-Owned and Publicly Accessible Spaces. - 160 - By-law No. 8142/24 Page 7 31. 27. Where a Privately-Owned and Publicly Accessible Space is designed and securedthrough a public easement for public uses, such uses shall be applied as a 50 percent credit towards the parkland requirements. This credit reflects the fact that these lands are not under the control of the City, which will restrict the ability of the City to design, program, manage, and maintain the space as it wants over time. General 32. 28. All lands conveyed to the City shall be on, or within 500 metres direct walking distanceof, the property that is subject to the development approval. The City, at its discretion, may waive the 500 metres requirement if the parkland to be provided is part of a broader parkland strategy that has been established through a neighbourhood plan or other comprehensive planning processes. 33. 29. All lands conveyed to the City under this By-law shall be in a condition satisfactory tothe City. The City may request a Record of Site Condition pursuant to the Environmental Protection Act. At a minimum, a Phase 1 Environmental Site Assessment will be required that meets the requirements of Ontario Regulation 153/04 pursuant to the Environmental Protection Act, R.S.O. 1990, c. E.19, for the use of the land as a public park. 34. 30. This By-law shall at all times be subject to the provisions of the Planning Act, R.S.O.1990, chapter P.13, as amended from time-to-time, or any successor thereto. 35. 31. By-law 7955/22 of The Corporation of the City of Pickering being a by-law “To require that land be conveyed to the City for park or other public recreational purposes as a condition of development or redevelopment, or the subdivision of lands” is hereby repealed on the day that the new Parkland Dedication By-law comes into full force and effect. By-law passed this 25th day of November, 2024. ________________________________ Kevin Ashe, Mayor ________________________________ Susan Cassel, City Clerk - 161 - Memo To: Susan Cassel City Clerk November 19, 2024 From: Paul Bigioni Director, Corporate Services & City Solicitor Copy: Director, City Development & CBO Subject: Request for Part Lot Control By-law -Owner: 1133373 Ontario Inc.-Lots 1, 2, 19, 20, 23, 24, 25, 70, 75, 76, 77, 86 to 97, 103 to 109, 178 to 181 and Blocks 224 to 269, Plan 40M-2761 File: PLC.40M-2761 The above-mentioned blocks are being developed in accordance with the appropriate Subdivision Agreement in such a manner to allow for the construction of 66 semi-detached dwelling units and 279 townhouse dwelling units. Attached is a location map and a draft by-law, enactment of which will exempt these lands from the part lot control provisions of the Planning Act thus allowing the 66 semi-detached dwelling units and 279 townhouse dwelling units to be conveyed into private ownership. This draft by-law is attached for the consideration of City Council at its meeting scheduled for November 25, 2024. PB:ca Attachments Location Map Draft By-law - 162 - ' af:j of Lebovic MidLots East PLC File: Part Lot Control 40M2761 PlCKERlNG Legal Description: Lots 1, 2, 19, 20, 23, 24, 25, 70, 75, 76, 77, 86 to 97, 103 to 109, 178 to 181 and Blocks 224 to 269, 40M-2761 City Development Date: Nov. 06, 2024 Department © The CorpOfatioo oflhe City of Pickerir,g Produced (in part) under license from: © Kir,g's Printer, Ontario Ministry of Natural Resoorces. All rights rese;ved.: © His Majesty the King in SCALE: 1:4,500 I Right of Canada, Oepartmoot of Natural Resources. All rights reserved.:© Teraoot En16fprises Inc. and i1s suppliers. All righ1s reser...ed: @Municipal Property Assessment Corporal ion and itssuppliers.Allrightsreserved THIS ISNOTAPLANa= SURVEY. L:\PLANNI NG\O 1-MapFiles\Legal\Part Lot Control\PartlotControl _ 40M2761 \PartlotControl _ 40M2761.aprx - 163 - The Corporation of the City of Pickering By-law No. 8143/24 Being a by-law to exempt Lots 1, 2, 19, 20, 23, 24, 25, 70, 75, 76, 77, 86 to 97, 103 to 109, 178 to 181 and Blocks 224 to 269, Plan 40M-2761, from the part lot control provisions of the Planning Act Whereas pursuant to the provisions of section 50(7) of the Planning Act, R.S.O. 1990, chapter P.13, as amended, the Council of a municipality may, by way of by-law, provide that section 50(5) of the Act does not apply to certain lands within a plan of subdivision designated in the by-law Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1.Section 50(5) of the Planning Act, R.S.O. 1990, chapter P.13, as amended shall ceaseto apply to Lots 1, 2, 19, 20, 23, 24, 25, 70, 75, 76, 77, 86 to 97, 103 to 109, 178 to 181 and Blocks 224 to 269, Plan 40M-2761. 2.This by-law shall remain in force and effect for a period of two years from the date of thepassing of this by-law and shall expire on November 25, 2026. By-law passed this 25th day of November, 2024. ________________________________ Kevin Ashe, Mayor ________________________________ Susan Cassel, City Clerk - 164 - PB:ca Attachments Location Map Draft By-law Memo To: Susan Cassel City Clerk November 19, 2024 From: Paul Bigioni Director, Corporate Services & City Solicitor Copy: Director, City Development & CBO Division Head, Water Resources & Development Services Subject: Request for Road Establishing By-law -Applicant: 2797373 Ontario Ltd. -Part Block W-1, Plan M-1058, being Part 3, 40R-31663 -New StreetFile: Roadded.611/LD 066/2021 The Owners have applied to the Land Division Committee to divide their property located at 1868 Spruce Hill Road, creating a new development lot fronting on New Street. A condition of the severance is the establishment of Part 3, Plan 40R-31663 as public highway. As the owner has complied with all of the other conditions of LD 066/2021, it is now appropriate to pass a by-law establishing Part 3, Plan 40R-31663 as public highway, providing legal frontage to the newly created lot. Attached is a location map and a draft by-law for the consideration of City Council at its meeting scheduled for November 25, 2024. - 165 - New S t r e e t Strouds Lane W o o d r u f f C r e s c e n t 1:1,000 SCALE: © The Corporation of the City of Pickering Produced (in part) under license from: © Queens Printer, Ontario Ministry of Natural Resources. All rights reserved.;© Her Majesty the Queen in Right of Canada, Department of Natural Resources. All rights reserved.; © Teranet Enterprises Inc. and its suppliers all rights reserved.; © Municipal Property Assessment Corporation and its suppliers all rights reserved.; PN-6 City DevelopmentDepartment Location Map File:Applicant: Property Description:ROADDED 611 City of Pickering Part 3, 40R-31663 THIS IS NOT A PLAN OF SURVEY. Date: Sep. 01, 2022 ¯ Part 340R-31663SEE INSET DETAIL INSET SCALE1:200 Part 340R-31663 E E - 166 - The Corporation of the City of Pickering By-law No. 8144/24 Being a by-law to establish Part Block W-1, Plan M-1058, being Part 3, Plan 40R-31663 as public highway Whereas The Corporation of the City of Pickering is the owner of Part Block W-1, Plan M-1058, being Part 3, Plan 40R-31663 and wishes to establish it as public highway. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1.Part Block W-1, Plan M-1058, being Part 3, Plan 40R-31663 is hereby established as public highway (New Street). By-law passed this 25th day of November, 2024. ________________________________ Kevin Ashe, Mayor ________________________________ Susan Cassel, City Clerk - 167 - PB:ca Attachments Location Map Draft By-law Memo To: Susan Cassel City Clerk November 19, 2024 From: Paul Bigioni Director, Corporate Services & City Solicitor Copy: Director, City Development & CBO Division Head, Water Resources & Development Services Subject: Request for Road Establishing By-law -Applicant: Marvel Homes Inc. -Block 14, Plan 40M-1443 -Fawndale RoadFile: Roadded.612 - LD 062/2022 The Owners have applied to the Land Division Committee to divide their property located at 1424 Altona Road, creating a new development lot fronting on Fawndale Road. A condition of the severance is the establishment of Block 14, Plan 40M-1443 as public highway. As the owner has complied with all of the other conditions of LD 062/2022, it is now appropriate to pass a by-law establishing Block 14, Plan 40M-1443 as public highway, providing legal frontage to the newly created lot. Attached is a location map and a draft by-law for the consideration of City Council at its meeting scheduled for November 25, 2024. - 168 - Fawndale Road Fiddlers Court Hoover Drive Stover Crescent Al t o n a R o a d 1:1,000 SCALE: PN-6 City DevelopmentDepartment Fawndale RoadFile:Property Description:Roadded.612 Block 14, 40M-1443 THIS IS NOT A PLAN OF SURVEY. Date: Nov. 14, 2024 ¯ E Block 14, 40M-1443 © The Corporation of the City of Pickering Produced (in part) under license from: © King's Printer, Ontario Ministry of Natural Resources. All rights reserved.; © His Majesty the King in Right of Canada, Department ofNatural Resources. All rights reserved.; © Teranet Enterprises Inc. and its suppliers. All rights reserved.; © Municipal PropertyAssessment Corporation and its suppliers. All rights reserved.- 169 - The Corporation of the City of Pickering By-law No. 8145/24 Being a by-law to establish Block 14, Plan 40M-1443, as public highway Whereas The Corporation of the City of Pickering is the owner of Block 14, Plan 40M-1443 and wishes to establish it as public highway. Now therefore the Council of The Corporation of the City of Pickering hereby enacts as follows: 1. Block 14, Plan 40M-1443 is hereby established as public highway (Fawndale Road) By-law passed this 25th day of November, 2024. ________________________________ Kevin Ashe, Mayor ________________________________ Susan Cassel, City Clerk - 170 -