HomeMy WebLinkAboutOctober 17, 2023Agenda
Cultural Advisory Committee October 17, 2023 7:00 pm Main Committee Meeting Room/Hybrid
Members of the public may observe the meeting proceedings by accessing the
livestream.
1.Welcome and Call to Order S. Almeida
2.Review and Approval of Agenda and Previous Minutes S. Almeida
3.Disclosure of Interest S. Almeida
4.Delegations
5.General Business
5.1 Endorsement on Call to Artists – Fence Wrap
5.2 City Center Banner Display Program – October Application Intake Review
5.3 2024 Cultural Advisory Committee Work Plan and 2023 Achievements – Review
5.4 Recreation and Parks Master Plan – Review
5.5 Community Safety & Well-Being – Draft Plan
5.6 Pickering Museum Village – Update
S.Barakov
J.St. Amant
J.St. Amant
S. Douglas Murray
E.Knox
K.Bradley
6.Correspondence S. Almeida
7.Other Business
7.1 Council Directives for Public Art – (From Council Meeting
September 25, 2023)
7.2 Celebration of Gordon Lightfoot
S. Almeida
S.Barakov
S. Barakov
8.Next Meeting – November 21, 2023 S. Almeida
9.Adjournment S. Almeida
For information related to accessibility requirements please contact: Committee Coordinator T: 905.420.4611
Email: clerks@pickering.ca
Page 1 of 8
Minutes/Meeting Summary
Cultural Advisory CommitteeSeptember 19, 2023
Main Committee Room 7:00pm
Attendees:
S. Almeida-Schroen, Cultural Advisory Committee, Vice-ChairZ. Kazi, Cultural Advisory Committee MemberM. McFarland, Cultural Advisory Committee MemberR. Wali, Cultural Advisory Committee MemberR. Coelho, Cultural Advisory Committee Member
A. Palmer, Cultural Advisory Committee Member
M. Nagy, City Councillor, Ward 2L. Gibbs, Division Head, Culture and Community ProgrammingK. Roberts, (Acting) Supervisor, Cultural ServicesJ. St. Amant, Coordinator, Cultural Services (Staff Liaison)
K. Bradley, (Acting) Curator, Community Services
Absent:
S.Barakov, Coordinator, Public ArtS.Muir, Supervisor, Public Affairs & Corporate CommunicationsK.Wianecki, Planning ConsultantA.Migwans, Clerk, Culture and Recreation (Recording Secretary)
D.Thompson, Cultural Advisory Committee, ChairJ.Elliott, Cultural Advisory Committee MemberA.Mujeeb, Cultural Advisory Committee MemberD.Davis, Cultural Advisory Committee Member
Item/ Ref # Details, Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as
appropriate)
1. Welcome & Call to Order
S. Almeida-Schroen welcomed the members and callthe meeting to order.
2. Review and Approval of Agenda and Previous
Minutes
The committee reviewed the agenda. S. Almeida has been appointed to The Chair of The Committee in D.
Thompsons’ absence.
Moved by S. Almeida-Schroen
- 1 -
Page 2 of 8
Item/ Ref # Details, Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
To approve the agenda.
Carried.
3. Disclosure of Interest
No disclosure of interest were noted.
Carried.
4. Delegations
There were no delegations for this meeting.
Carried.
5. General Business
5.1 Call to Artists: Expression of Interest for Public Art Commission for Kingston Road and Whites Road, Pickering
S. Barakov presented the expression of interest for a designated location for a permanent public art at the
Shell Gas Station located at North-West corner of Kingston Road and Whites in Pickering.
After the presentation M. McFarland issued the question as to why this piece should be installed and
S. Barakov responded of the possibility of the artwork
becoming historical and/or a landmark.
A. Palmer commented that the artwork will be placed in a great entry point for the community to see.
S. Barakov to seek approval to proceed with this project and issue stage 1: Call to Artists – Expression
of Interest Public Art Commission for Kingston Road and Whites Road, Pickering.
No Objections.
Motion by S. Almeida-Schroen
Carried.
5.2 Public Art Rental for Winter Nights, City Lights 2023
- 2 -
Page 3 of 8
Item/ Ref # Details, Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
S. Barakov presented an opportunity to showcase artist C. Watson in the Chestnut Hill Developments Recreation Complex lobby with artwork ‘Look Up’
from November 15 to 28, 2023.
This Provincial grant will fund the temporary public art installation for Winter Nights, City Lights.
R. Wali made a comment inquiring about the cost efficiency between renting and permanent
installation, followed by R. Coelho questioning why
the grant would have such a short specific timeline for only the Winter Night, City Lights event.
K. Roberts answered by stating grants like this are a new grant which had potential to fund multiple items. In this case we wanted to fund Winter Night, City
Lights for the experience of the artwork. It also allows an artist to expand their art and display it within to share with the community.
S. Barakov to seek endorsement from the Cultural
Advisory Committee.
No Objections.
Motion by S. Almeida-Schroen to issue endorsement.
Carried.
5.3 Call to Artists: Window Painting – Place Making Opportunity
S. Barakov presented the opportunity for local artists or artists teams to apply to paint the main windows at City Hall and Chestnut Hill Developments Recreation Complex. The temporary art to showcase an inclusive painted, Canadian Winter on the windows to take
place from November 20, 2023 to February 1, 2024.
A. Palmer inquired whether this will be exclusive to other locations around the city or just City Hall and Chestnut Hill Developments Recreation Complex. S.
Barakov replied stating, it is possible to investigate
the budget to see if there are other opportunities to add to other locations but, as of right now we have
- 3 -
Page 4 of 8
Item/ Ref # Details, Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
the center, City Hall and Chestnut Hill Developments for this specific project.
R. Wali asked if there are possibilities to involve the
community or children on this project. S. Barakov
said there is a possibility to have a consultation session for the idea of participation to be considered in the future. As of right now the timeline is tight to reconsider but is a great idea to propose for next
year.
L. Gibbs brought up the past coloring book and is a possibility to have in the future.
S. Barakov to seek endorsement from the Cultural Advisory Committee.
No Objections.
Motion by S. Almeida-Schroen to issue endorsement.
Carried.
5.4 Community Banner Final TOP 3 – For Endorsement
J. St. Amant presented the community banner series
that have been in practice since 2018. After reviewing
the submissions, the top 3 artists selected will be notified on September 20, 2023 any comments collected by the Cultural Advisory Committee to be considered for the artists final 7 banner designs by
October 12, 2023.
J. St. Amant explained that the banners will be up for 2 years (21 banners) to keep them refreshed, then another selection of (21 banners) will go up. Once the first term banners come to an end they will be taken
down. For this reason, the hardware as well as, the
considerations of employees for set up and take down, this was the most ethical.
A. Palmer asked if the banners in the agenda were
the final products. J. St. Amant replied stating they
are similar to what their final submissions will include.
Followed by M. Nagy who asked if we were going to be endorsing the artists – A. Chiguichon, Y. Linh Thai
- 4 -
Page 5 of 8
Item/ Ref # Details, Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
and O. Cinco. The response by J. St. Amant concluded that all artists listed will be selected. The artists will still have to submit a final.
J. St. Amant to seek endorsement from the Cultural
Advisory Committee.
No Objections.
Motion by S. Almeida-Schroen to issue endorsement.
Carried.
5.5 West Shore Skate Spot Community Mural Final Design – For Endorsement
J. St. Amant presented to the committee the installation of the West Shore Skate Park mural to take place October 1 to October 19 with an unveiling on Friday, October 20, 2023 from 4:00 pm to 6:00
pm.
The main concerns presented by A. Palmer included whether this would be safe for the community who will use the skate park. J. St. Amant responded, such
that the artist has chosen a design that is safe, and
that the artist asked for the skateboard community
input on safety concerns and we are confident in the artists’ choices and knowledge she presented in her portfolio.
M. Nagy commented that she loved the vibrancy of
the artwork and emphasized the idea of community involvement for their input. She asked, how would we upkeep the project? J. St. Amant replied that the artist will be leaving the color palette in our hands if needed. Potentially we can also look into having her
come back as this is a temporary art piece that will
last 3-5 years, K. Roberts stated.
A. Palmer asked if there would be a practice skating session for the community prior to the unveiling. It
was concluded by J. St. Amant that because of the
time between when the project starts and unveiling that there will not be time to have a practice skate. However, we are confident in the artists’ design.
- 5 -
Page 6 of 8
Item/ Ref # Details, Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
J. St. Amant to seek endorsement from the Cultural Advisory Committee.
No Objections.
Motion by S. Almeida-Schroen to issue endorsement.
Carried.
5.6 Pickering Museum Village – Update
K. Bradley presented the Pickering Museum Update stating there is a lot of new renovations and upgrades
happening. She says we are gearing up for a busy
fall season including – new fall programs, hosting their first school of the season (while preparing for French schools to be included in the programming).
Lastly, the art installation for The Backs of Fish to be installed in November as well.
6. Correspondence
There was no correspondence for this meeting.
7. Other Business
7.1 Corporate Strategic Plan Engagement
S. Muir welcomed K. Wianecki to the updated
development plan.
Some of the top question that arose included – R. Wali asked what the tactical terms to getting the seniors of Pickering involved. K. Bradley listed the wonderful 55+ age friendly community strategy that
include programs, healthcare advice, council and community care.
No Objections.
Motion by S. Almeida-Schroen.
Moved.
Possibility for S. Muir and K. Wianecki to include affordable/attainable housing to the Corporate Strategic Plan
- 6 -
Page 7 of 8
Item/ Ref # Details, Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
7.2 Update on The Way Gone Made Clear (Wagon Wrap) Temporary public art installation
No Objections.
Motion by S. Almeida-Schroen.
Moved.
7.3 Placemaking Opportunity – Fall Fling Photo Frame
No Objections.
Motion by S. Almeida-Schroen.
Moved.
7.4 Rotary Frenchman’s Bay West Park – Public Art Surveys on types of future public art
No Objections.
Motion by S. Almeida-Schroen.
Moved.
7.5 Indigenous Public Art Consultants for Rotary Frenchman’s Bay West Park
No Objections.
Motion by S. Almeida-Schroen.
Moved.
7.6 Public Art Policy Updates – For Review
8. Next Meeting – October 17, 2023
The next Cultural Advisory meeting will take place on
Tuesday, October 17, 2023, from 7:00 – 9:00 pm.
9. Adjournment
Moved by S. Almeida-Schroen.
- 7 -
Page 8 of 8
Item/ Ref # Details, Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate)
That the September 19, 2023 meeting of the Cultural Advisory Committee be adjourned.
Carried
Meeting Adjourned: 8:59 pm
- 8 -
Memo
To: Cultural Advisory Committee October 6, 2023
From: Stoyan Barakov
Coordinator, Public Art
Copy: Director, Community Services, Division Head, Culture and Community Programming, Community Services, Acting Supervisor, Cultural Services.
Subject: Call to Artists – Fence Wrap -Electrical generator at Rotary Frenchman’s Bay West Park
Background:
The City of Pickering would like to invite local artists or artist teams to apply to create a digital
artwork. The final work will be printed and installed by a third-party vendor at the chainmail fence surrounding the electrical generator at Rotary Frenchman’s Bay West Park.
Following the Public Art Policy (CUL 130), Community Services will be issuing a public one stage
opportunity for artists/ artist teams to apply. The Call to Artists – Fence Wrap (Attachment 1) will
be released on October 18, 2023.
The commissioned digital artwork is intended to be created based on the theme Wildlife, History and Eco-system. This temporary public art opportunity will aim to beautify the space while incorporating local imagery. The artwork will be displayed between three (3) to five (5) years
based on the durability of the banner. One artist/team will be commissioned by The City of Pickering to create the work(s).
Funding:
There is $2,000 including HST available from the 502520.9711 Community and Temp Art for this opportunity.
Next steps:
This project has been approved by Ontario Power Generation.
Once approval is granted: Stage 1: Call to Artists - Fence Wrap will be issued. After collection and
evaluation of the applications by the Public Art Jury, the Top 1 artist/team will be selected. The
Artist will be provided time to create 1st draft of the Work which will be evaluated by City Staff.
- 9 -
October 6, 2023 Page 2 of 2
Call to Artists – Fence Wrap: Electrical generator at Rotary Frenchman’s Bay West Park
Upon feedback, the Artist is to revise the Work and submit final digital file by November 17, 2023. The Cultural Advisory Committee will receive the final and asked for their endorsement during the
November 2023 meeting.
Discussion:
Currently, Community Services is seeking approval to proceed with this project and issue Call to Artists – Fence Wrap, since OPG allowed the City to cover the fence with temporary public art.
Attachment 1: Call to Artists – Fence Wrap
- 10 -
Page 1
Call to Artists – Fence Wrap
Electrical Generator at Rotary Frenchman’s Bay West Park
Deadline: October 31, 2023 at 4 pm EDT.
Placemaking Opportunity
The City of Pickering invites local artists or artist teams to apply to create a digital artwork(s) that will be
printed and installed on the fence surrounding the electrical generator at Rotary Frenchman’s Bay West
Park (RFBWP). Under the theme of Wildlife, History and Eco-system, this temporary public art
opportunity will aim to beautify the space while incorporating local imagery. The artwork will be
displayed between three (3) to five (5) years based on the durability of the banner. One artist/team will
be commissioned by The City of Pickering to create the work(s).
As per the City of Pickering Public Art Policy (CUL 130) an artist is defined as the designer/creator of an
artistic work and can include, but is not limited to, a professional artist, graphic designer, collaborative
team, architect, or landscape designer.
A public art jury comprised of city staff will be established for this single-stage competition.
Site Context
The City of Pickering resides on land within the Treaty and traditional territory of the Mississaugas of
Scugog Island First Nation and Williams Treaties signatories of the Mississauga and Chippewa Nations.
Rotary Frenchman's Bay West Park (RFBWP) is located on the southwest shore of Frenchman's Bay on
Beachpoint Promenade off the south end of West Shore Drive.
The RFBWP has been designated as an Environmentally Sensitive Area by the Toronto Region
Conservation Authority due to its diversity of vegetation and significant natural features. The park is
characterized by a barrier beach, sand bar coastal wetlands, meadows, and climax forest. The barrier
beach is a dynamic beach and sand dune system that is dominated by marram grass and eastern
cottonwood. This sand dune complex is a critically important and rare coastal ecological community that
can be found in only a few locations within the Greater Toronto Area. The shoreline and dune
stabilization process that is being undertaken by the TRCA has helped establish and protect the coastal
wetlands found in Frenchman's Bay.
This temporary public art opportunity will be installed as a banner on the fence surrounding the
electrical generator at RFBWP. Image of the fence below:
- 11 -
Page 2
Image of the electrical generator surrounded by chainmail fence at RFBWP
- 12 -
Page 3
Project Brief
The City of Pickering’s Cultural Strategic Plan (2014) outlines the City’s commitment to collaborate with
the community to celebrate our cultural diversity, heritage and the arts; to sustain our natural
environment; to foster a creative economy; and to strengthen our vibrant neighbourhoods.
This temporary public art piece is intended to be created by a local Pickering artist as digital artwork
which will be printed and installed by a third party. The City of Pickering will commission one artist/
team for the creation of the work. The number of artworks and size of the final piece to be determined
between the City and the selected artist/team. The created work will illustrate the beauty of the area by
utilizing animals, historical and/or ecological motifs as well conceal the electrical generator.
Budget
$2,000.00 CAD including HST (maximum).* This is the total amount available for the commission of this
temporary public artwork. All related expenses of this project including, but not limited to: artist fees, all
applicable taxes, detailed renderings, and schedules or other expertise as required, equipment, travel to
meetings and to the site, and an artist statement for completed work.
The selected artist will provide a Scope of Work based on the temporary public art opportunity to The
City of Pickering. This Scope of Work will address the artist's obligations, which include, but are not
limited to:
•Time spent on the design of the work (including 1 round of revisions)
• Number of works created
• Delivery of digital artwork
• Copyright, Intellectual Property and Moral Rights
The City of Pickering will hire a third party vendor for the print and installation of the work. The stated
above budget is only for the artist.
- 13 -
Page 4
Anticipated Schedule
It is expected that the commissioned artist(s) will comply with the project’s general timeline dates, as
stated below:
Date* Project Phase
October 18, 2023 Call to Artists – Fence Wrap
October 31, 2023 Application due
Week of November 1, 2023 Selected Artist notified
Artist to Issue Scope of Work
Week of November 6, 2023 Digital Artwork production (1st draft)
Week of November 6, 2023 City’s review of the 1st draft
Week of November 13, 2023 Implementation of feedback (if needed)
November 20, 2023 Final Digital Artwork submission
December 2023 Print and installation of artwork at fence
*Schedule is subject to change
Technical Specifications
Design Considerations
1. This call is targeting local artists.
2. The created work must be a digital file.
3. The work is to reflect the theme of Wildlife, History and Eco-system.
4. The work is to be inclusive, engaging and create a feeling of joy.
5. The work may incorporate components; however, this should not add further to maintenance and
durability.
- 14 -
Page 5
Selection Process
A jury comprised of city staff will be established for the evaluation of the proposals. This is a one stage
competition. One artist/team will be awarded the commission.
The Jury will recommend an artist or artistic team for the award of the commission based on the
following criteria:
1. Artistic merit, including quality of work, originality, and artistic excellence.
2. Adhesion to location and expressed desire in this project; and,
3. Artist’s demonstrated ability and proposal feasibility to meet the artwork goals and technical
requirements, within the set timeline and budget.
The City of Pickering reserves the right to select and retain the artist deemed most appropriate for the
project at its sole discretion.
Submission Requirements
Complete your application and email it in a single PDF. Please include:
1. Artist statement: describe your interest in this project and share your experience in the field. You
can submit a written document (1-page max) or record an audio or video message (MP3 or MP4 file,
max 20 MB).
2. CV: Professional resume (3-pages max). If submitting as a team, an individual resume should be
submitted for each team member.
3. Portfolio of past work: Examples of relevant work. You may include multiple images per project on
1 page of a maximum to 10 projects (10-pages). Add title, year, scope, and a short description.
4. Artwork Design:
a. Rough concept sketch of the vision and motifs to be included in the artwork(s)
5. Proposed Budget and Plan: for artist fees and materials.
6. References: A list of at least two professional references familiar with your work and working
methods. The list must include name, title, complete e-mail addresses and telephone numbers.
Submissions must be sent by email to:
sbarakov@pickering.ca
Subject: Public Art Opportunity – Fence Wrap
- 15 -
Page 6
If the file exceeds 20 MB, artists are asked to use an external file share program. Incomplete
submissions or submissions received after the deadline will not be juried.
The proposals may be used by the City of Pickering in meetings with stakeholders and staff.
Accessibility
The City will provide accommodations throughout the selection process to applicants with disabilities.
Please notify Stoyan Barakov, Coordinator, Public Art at 289.200.7829 or sbarakov@pickering.ca of the
nature of any accommodation(s) that you may require in respect of any materials or processes used to
ensure your equal participation.
Reserved Rights of the City of Pickering
The City of Pickering, at its sole discretion, may request clarification or request additional information,
as deemed necessary to evaluate the submissions. The City retains the sole discretion to determine
whether a submission is responsive and if the prospective Artist or Artist Team can perform the Work.
The City reserves the right, at its sole discretion, to determine the number of pre-qualified Artists or
Artist Teams. The City reserves the right to not proceed with awarding a contract.
Publication of Information
The City of Pickering shall have the exclusive rights to issue all public announcements regarding the
competition.
Additional Information
For any additional information or questions please contact: Stoyan Barakov, Coordinator, Public Art at
289.200.7829 or sbarakov@pickering.ca.
- 16 -
Policy
Procedure Title: Community Banner Policy Policy Number CUL 140
Reference CUL-130 Public Art Policy, ADM
150 Marketing Partnership and Advertising Policy, Resolution #877/22
Date Originated (m/d/y)
December 5, 2022
Date Revised (m/d/y) Pages
9
Approval: Chief Administrative Officer
Point of Contact Supervisor, Cultural Services
Policy Objective
Banners on City streetlight and facility parking lot light poles provide opportunities to develop community identity, pride, and enhance cultural experiences within a community.
The objectives of this policy are:
To establish clear and consistent methods for The Corporation of the City of Pickering
(“City”) staff to initiate and implement community-led banner displays within the City;
To establish clear and consistent methods for individuals and organizations to request
banner displays through the City Centre Banner Display Program, located on 24
designated streetlight poles in the City Centre; and
To establish clear and consistent methods for individuals and organizations to request
banner displays in new locations throughout the City.
Index
01 Purpose
02 Scope
03 Application
04 Definitions
05 Delegation of Authority
06 General
07 Locations
- 17 -
Policy Title: Community Banner Policy Page 2 of 9
Policy Number: CUL 140
08 Inclusions and Restrictions for all banners
09 Approval process and criteria for staff-led banner displays
10 Approval process and criteria for community-led banner displays on the 24 City Centre Streetlights
11 Approval process and criteria for community-led banner displays in new locations in the City
01 Purpose
Public art and wayfinding initiatives displayed on street banners are valuable assets that enhance the social and cultural environments of municipalities. Through these street banner installations we beautify our environment, engage the community in creative place-making, and celebrate community stories, culture, and diversity.
02 Scope
The Banner Policy is designed:
To establish the process for City staff to create banner displays in the City;
To establish the process for individuals and organizations to request banner displays
on Pickering’s City Centre 24 designated streetlight poles; and
To establish the process for individuals and organizations to request banner displays in
new locations throughout the City.
03 Application
This Policy applies to banners displayed within the City, on owned streetlight and parking lot light poles.
04 Definitions
04.01 City of Pickering Streetlight Poles - Municipal streetlight poles can be found throughout the City, including facility parking lots. These poles are owned and maintained by the City. City Streetlight Poles that make good candidates for banners are in visible community locations and in safe environments away from
hydro lines and hanging branches.
04.02 Utility Poles - Utility Poles support overhead power lines and other public utilities such as electrical cable, fibre optic cable and other related equipment such as street lights and transformers. Utility Poles are not included within the scope of this policy.
- 18 -
Policy Title: Community Banner Policy Page 3 of 9
Policy Number: CUL 140
04.03 Public Art Banners - Art developed and designed by professional artists that is
displayed on municipally owned public space. These artworks are subject to the
approval process outlined in the City of Pickering Public Art Policy (CUL – 130).
04.04 Corporate Art Banners - Banners designed by City staff, or a designer subject to the City of Pickering Branding Guidelines.
04.05 Community-led Designs - Banners designed and produced by community
groups or Pickering residents.
04.06 City Centre Banner Display Program - Community requested banners that have been submitted through an online application form which will be reviewed by staff using established criteria, and endorsed by the Cultural Advisory Committee. Intake for this program is twice a year: March 28th and October 28th.
04.07 Established Community Banner Program - Community-led banners that have
been approved by City Staff or Council and displayed on City of Pickering streetlight poles previously. Established community-led banner displays may continue based on the initial conditions of approval for display. Established Community Banner displays include:
48 Legion banners commemorating Remembrance Day in City Centreannually in October and November.
26 Legion banners commemorating Remembrance Day in Claremont
annually in October and November.
17 Lions Club Spring/Summer and Community place making banners thatare displayed annually from April to October and December to April.
6 PFlag banners commemorating Pride Month along Esplanade North
annually in June.
05 Delegation of Authority
05.01 Chief Administrative Officer to:
a)Support the allocation of staff resources to coordinate the CommunityBanner Policy;
05.02 The Mayor and Members of Council to:
a)Direct inquiries related to community-led banners to the appropriate Citystaff;
b)Review and approve the community banner displays endorsed by staff and
the Cultural Advisory Committee.
- 19 -
Policy Title: Community Banner Policy Page 4 of 9
Policy Number: CUL 140
05.03 Directors & Division Heads to:
a)Support the allocation of staff resources to the Community Banner Program;
b)Ensure their department supports and meets the corporations obligations
related to the Community Banner Program;
c)Director, Community Services to consider and endorse, as appropriate, City
staff recommendations to display banners on City Streetlight poles.
05.04 Managers & Supervisors to:
a)Assign staff resources to coordinate display of banners on City of Pickeringstreetlight poles;
05.05 Employees to:
a)Review banner applications and provide timely responses;
b)Recommend the approval or denial of a proposal based on eligibility criteria;
c)Keep an up to date listing of the banner displays and available Citystreetlight and parking lot light poles;
d)Install banner hardware and banners;
05.06 Cultural Advisory Committee to:
a)Review applications from the community for banner displays andrecommend community displays in the Cultural Advisory Committee reportsthat are presented to Council for approval.
06 General
The City will implement streetlight banner displays in three ways:
1.Staff led initiatives for banner displays on City of Pickering streetlight poles.Staff-led initiatives may include public art displays, beautification, wayfinding,tourism initiatives, support for City initiatives, and commemoration.
2.Community requests for banner displays on the 24 designated streetlights in
Pickering’s City Centre. This program will be promoted and administered through
a biannual community call for submissions and supported by a procedure.
- 20 -
Policy Title: Community Banner Policy Page 5 of 9
Policy Number: CUL 140
3.Community requests for banner displays in new locations in the City. This
program will accept banner display requests that will be reviewed and
recommended for approval on a case-by-case basis.
07 Locations
1.Staff-led initiatives for banner displays can be installed in various locationsaround the City, with preference to pedestrian pathways, and locations with high
visibility.
2.The City will provide 24 streetlights in City Centre for Established CommunityBanner Program displays that can be requested and booked by communitygroups. The 24 City Centre locations have banner hardware that will bemaintained by the City.
3.Individuals and the community can request banner displays in new locations in
the City. Only City-owned streetlight poles will be considered for display. Newbanner locations will be subject to available staff resources for installation andremoval. Any additional cost for the purchase of new hardware for streetlightpoles may be subject to budget approval by Council in the next fiscal year.
08 Inclusions and Restrictions for all banner displays
08.01 All banner displays including: 1) staff-led banner displays; 2) community-led banner displays on the 24 City Centre Banners; and 3) community-led banner displays in new locations are subject to the following criteria:
To be considered for the Community Banner Program, banner proposals must provide a meaningful benefit to the community and must support, foster or
promote one or more of the following areas:
Arts and Culture;
Environment;
Culture;
Diversity;
Heritage Promotion;
Education;
Health and Wellness;
Physical Fitness;
Enrich the character and identity of the City;
Create unique or innovative experiences; and
Be openly accepting, inclusive and accessible of all community members.
Banner proposals submitted to the City for approval must meet certain criteria to
be eligible, including compatibility with the provisions of municipal, provincial and
- 21 -
Policy Title: Community Banner Policy Page 6 of 9
Policy Number: CUL 140
federal laws as well as in accordance with rules and regulations administered by
the City’s by-laws.
08.02 The City will not accept banner proposals and/or banner designs that:
Endorse views or ideas that promote discrimination, contempt or hatred.The purposes, practices and banner proposals of applicant groups must beconsistent with the Human Rights Code;
Represent politically based parties, organizations or individuals;
Conflict with the City’s values or that are deemed to impact negatively on
the City’s identity as being family friendly;
Contribute to the sale of tobacco, marijuana, pornography or support theproduction, distribution, and sale of weapons and other life-threateningproducts;
Endorse views and ideas that are likely to promote discrimination, contempt
or hatred for any person on the basis of race, national or ethnic origin,citizenship, religion, age, gender, marital status, family status, sexualorientation, disability, political affiliation, economic status or level of literacy;and,
The primary purpose of the banners is promotion of a business orcommercial enterprise.
09 Approval Process and criteria for Staff-led banner display
09.01 Staff-led banner designs are subject to the following approval criteria in addition to
those outlined in Section 8:
Designs that are considered public art have followed the provisions of thePublic Art Policy (CUL 130) and may be subject to evaluation by a PublicArt Jury or Committee.
Costs for banner printing and installation are approved in the budget.
09.02 Staff-led banner designs are subject to the following approval process:
1.Banners designs are recommend by staff to the Cultural Advisory Committee.
2.The Cultural Advisory Committee reviews banner designs and provides
endorsement.
3.Banner designs are approved by the Director, Community Services.
- 22 -
Policy Title: Community Banner Policy Page 7 of 9
Policy Number: CUL 140
10 Approval process for community-led banner displays on the 24 City Centre
streetlights
10.01 The application and installation process for community-led banner displays on the 24 City Centre banner locations is outlined in City Centre Banner Display Procedure.
10.02 Community groups and individuals can submit a proposal application on the City
website. The application process is outlined in the City Centre Banner Display
Procedure.
10.03 Community requests to display banners on the 24 City Centre streetlights is subject to the following conditions:
Each community banner submission can request a maximum of 12
banner locations of the 24 City Centre locations available.
Community banners may be displayed for a span of eight weeks.
Community banners will be installed and removed by the City.
The City will supply the hardware to display banners.
The Community organization or individual is responsible for the design ofthe banners and costs fabrication.
All banners must meet size, material guidelines etc.
Organizations and individuals are responsible to drop off banners twoweeks prior to the installation date. Organizations and individuals are
responsible for picking up banners from the City within two weeks of theremoval date or else they will be discarded at the owners expense.
10.04 Community-led banner designs for the 24 City Centre streetlights is subject to the following approval process:
The City will issue a call for written applications biannually, with deadlines
to apply via the City website on March 28th and October 28th.
Applications will be screened by staff for eligibility and presented to theCultural Advisory Committee for review.
The Cultural Advisory Committee will review the applicants’ bannerdisplays and may recommend approval based on the selection criteria inSection 8 and 10 of this policy.
Banner recommendations will be presented to Mayor and Council for
approval as part of the Cultural Advisory work plan and report to council.
- 23 -
Policy Title: Community Banner Policy Page 8 of 9
Policy Number: CUL 140
Staff will notify applicants on the outcome of their application.
11 Approval process for community-led banner displays in new locations in the City
11.01 When proposals are submitted, the criteria used will be based on a number of different considerations:
Nature and type of banner design
o Artwork must fit banner dimensions as provided by City staff
o Artwork must be printed on both sides of banners
o Artwork must be colourful
o High resolution digital files are required for production
o Banners must be printed on low-maintenance materials.
Capacity and relevant experience of the applicant
o Availability of budget to complete the project
o Ability of the applicant to meet project timelines
o Applicant’s ability to create high quality designs.
Space/staff/equipment availability the dates requested
o Availability of proposed banner locations
o Staff resources will support the scope of the banner installation
o Staff resources support installation and removal of banners within thetimeframe requested.
Benefit and/or enhancement of the community
o Artwork demonstrates direct impact to the community as outlined insection 8.
11.02 Community-led banner designs for new City streetlight locations that are not
included in the 24 City Centre locations are subject to the following approval process:
Written submissions will be accepted via the City website and form for newbanner locations.
Applications will be screened by staff for eligibility.
Staff will confirm if banner locations are available and if City resources cansupport the request.
Staff will present the application to the Cultural Advisory Committee.
The Cultural Advisory Committee will review the applicants’ banner displaysand may recommend approval based on the selection criteria in section 8
and 11 of this policy.
- 24 -
Policy Title: Community Banner Policy Page 9 of 9
Policy Number: CUL 140
Banner recommendations will be presented to Mayor and Council for
approval as a Report to Council.
Staff will notify applicants on the outcome of their application.
- 25 -
Memo
To: Susan Cassel May 23, 2023 City Clerk
From: Jesse St. Amant
Coordinator, Cultural Services
Copy: Chief Administrative Officer Director, Community Services Division Head, Culture and Community Programming
Subject: Cultural Advisory Committee
- 2022 Year End Report & 2023 Work Plan File: A-1410-008
The Cultural Advisory Committee (CAC) is pleased to submit, for Council’s information, the 2022 Committee Report and 2023 proposed Work Plan.
2022 Year End Report
In 2022, three committee meetings were held prior to the end of the Term of the last Cultural Advisory Committee. The committee continued to contribute to the goals of the City’s Cultural Plan
in the following ways:
• Reviewed and provided endorsement of the following public art projects: Artist Dani Crosby’s 175th Anniversary of Greenwood Blacksmith Shop murals at the Pickering
Museum Village; Zuna Amir and Malik McKoy’s murals that reflect on the impact of COVID-
19 at the Chestnut Hill Developments Recreation Complex; Meegan Lim’s murals “Anne
and Maud Experience” at the Central Library & Pickering Museum Village; reviewed and endorsed “One Horse Power” by Patrick Bermingham (Bermingham Studio Inc.), Public Art Project located at Pickering’s new Seaton Fire Headquarters; reviewed and endorsed “Reflections” by Studio F Minus in Esplanade Park, Public Art Project, that continue to the
next steps in development in 2023.
• Provided recommendations on community and temporary public art programs including the
Piano Project, and acted as public art judges for the annual community banner program.
• Reviewed, made recommendations and provided feedback to the standing agenda items
regarding the Pickering Museum Village (PMV) programs including the log barn permanent
exhibit about Pickering’s Black History, Anne and Maud Tourism Experience, collections
deaccessioning lists, and Pickering Museum Village partnership tourism routes.
- 26 -
May 23, 2023 Page 2 of 3
Cultural Advisory Committee 2022 Year End Report & 2023 Work Plan
• Provided recommendations and comments for the My Main Street – Community Accelerator Grant Application. The un-successful grant application was for above grade
improvements/adaptations to streetscape, design, landscaping and amenities that would
have reimagined and reshaped the exterior public space around the Chestnut Hill Developments Recreation Complex.
• Received and made recommendations based on a resident presentation in regards to
Welcoming the Jewish Community in Pickering.
• Reviewed and discussed the final goals and actions listed in the Cultural Strategic Plan
2014.
• Participated in annual update to Council.
2023 Work Plan
The Cultural Services Unit has already presented the following 2023 projects and initiatives to the
Cultural Advisory Committee for consultation:
• Public art murals created by Malik McKoy and Zuna Amir at Chestnut Hill Developments
Recreation Complex, funded through the Commemorate Canada program.
• A new permanent public artwork, On the Backs of Fish at Pickering Museum Village,
funded by the Government of Canada and Healthy Communities Foundation of Canada
The Cultural Services Unit has a number of projects and initiatives planned for 2023 that will be
presented to the Cultural Advisory Committee for consultation which include, but are not limited to:
• New public art at the Rotary Frenchman’s Bay West Park
• New public art at the Westshore Skate Spot
• New Pickering Heritage & Community Centre at the Pickering Museum Village, funded in
part by the Government of Canada
• New exhibit development at Pickering Museum Village
• Community banner displays
• Updated Public Art Policy
The Cultural Services Unit also has ongoing annual planning which will be presented to the
Cultural Advisory Committee for consultation:
• Public Art Plan
• Pickering Museum Village Annual Operating Plan and Deaccession Lists
• Pickering Events Plan
• Community Tourism Plan
Work of the CAC also includes:
- 27 -
May 23, 2023 Page 3 of 3
Cultural Advisory Committee 2022 Year End Report & 2023 Work Plan
• Consult on public art and form a Public Art Sub-committee to review and consult on public art submission, including the submission of a terms of reference.
• Provide feedback to staff on the development of community engagement initiatives related to culture, and provide feedback on existing cultural programs.
• Act as cultural champions, and look for opportunities through community engagement
initiatives that focus on celebrating, and highlighting cultural assets, or that bring heritage recognition, and education to the forefront.
• Connect community partners to the culture team, to deliver on goals listed in the Cultural
Strategic Plan.
• Provide feedback to staff on the development of entrepreneurial and economic development initiatives related to culture, and provide feedback on existing programs • Report to Council Annually through the committee’s work plan.
JSA
- 28 -
pickering.ca
Recreation & Parks
Master Plan
2024-2034
- 29 -
pickering.ca
Purpose
Update current Recreation and
Parks Master Plan (completed in
2017)
Common practice to
update every 6-10
years
Create an updated master plan
for Recreation, Culture, Park
Facilities, Programs and Services
With the inclusion of a
new Arena Strategy
New opportunities, evolving
needs, and recent changes
Population growth
Diversity
Industry trends
Provincial legislation
Impact of COVID-19 Pandemic
- 30 -
pickering.ca
Project Timeline:
Monteith Brown Planning Consultants
PHASE 1:
Project Initiation &
Internal Consultation
(Jul – Sept)
PHASE 2:
Situation Analysis &
Data Collection
(Aug – Sept)
PHASE 3:
Community
Consultation
(Nov)
PHASE 4:
Plan Development
(Dec – Feb )
Arena Strategy:
Plan Finalization
(Mar – Apr)
PHASE 5:
Plan Finalization
(Mar – Jun)
- 31 -
pickering.ca
Community
Engagement
Strategy
Begins:
October 30th –
November 30th
1.City-wide Survey
2.Five Focus Group Sessions
November 1st, 2nd, 6th, 7th, 9th
•Sports Groups
•Arts/Cultural Groups
•Advisory Committee’s
•Seniors
•Youth
3.Four (4) Charrette’s (CHDRC):
In-person
Tuesday November 14th (6:30 PM – 8:30 PM)
Wednesday November 15th
•1:00 PM – 2:30 PM
•4:00 PM – 5:30 PM
•6:30 PM – 8:00 PM
Virtual
Tuesday, 6:30 PM – 8:00 PM
4.Youth Engagement Partnership (DDSB)
- 32 -
pickering.ca
We Need Your
Assistance…
COMPLETE CITY-
WIDE SURVEY
ATTEND 1 OUT OF
3 CHARRETTES
SELECT 1
COMMITTEE
MEMBER TO
PARTICIPATE IN
THE FOCUS
GROUP SESSION
ENCOURAGE
YOUR
COMMUNITY
MEMBERS TO
PARTICIPATE!
SHARE YOUR:
FEEDBACK, IDEAS,
AND INSIGHTS…
- 33 -
pickering.ca
Marilou Murray
Manager, Community Services Administration
Community Services Department
T.905.420.4660 ext. 3249
mmurray@pickering.ca
Contact Us!
Sarah Douglas-Murray,
Director, Community Services
Community Services Department
T.905.420.4660 ext. 2025
sdouglas-murray@pickering.ca
- 34 -
pickering.ca
Draft Plan 2023
Elaine Knox
Pickering
Community Safety
& Well-Being
- 35 -
pickering.capickering.ca
4
3
2
1
Agenda
History & Purpose
Plan Overview
Action Items
Questions & Comments
- 36 -
pickering.ca
•Police Services Act mandate
•Durham Region Community Safety &
Well-Being Plan
•Emerged as a multi-sector
responsibility
•Umbrella document to guide regional,
municipal, and community levels with a
core set of goals aligned.
History
Mental Health
Substance Use
Homelessness & Basic Needs
Criminal Involvement
Victimization
Social Isolation
Experiences of Racism
- 37 -
pickering.ca
Key Responsibilities
Regional
•Health services
•Planning and economic development
•Housing services
•Children’s services
•Family services
•Income and employment support
•Long term care and services for seniors
•Transit
•Police services
•Regional road maintenance
•Public works including water and waste management
Municipal
•City Development –Building Services, Planning and Design
•Maintenance of the local roads and sidewalks, including snow removal
•Library services
•Fire services
•Animal services and municipal law enforcement
•Parks
•Recreation
•Arts and Culture
•Economic Development
•Property Tax collection
•Stormwater management
- 38 -
pickering.ca
•Prioritize community safety and well-being
•Guide to support individual safety, and build on sense
of community
•Partner with stakeholders to enhance training and
access to services in the community
•Create safer, more inclusive spaces for residents
•Support and enhance Durham Region’s Community
Safety & Well-Being Plan
Purpose
- 39 -
pickering.ca
•Research & Development
•Internal Working Team
•Advisory Committee
•Priority Areas identified
•Survey Results
•Phase 2 Consultation
Review
Plan OverviewLearning,
Education, & Creative Communities
Community Vitality
Statistics
Canada
Improve
Living Standards
Promote
Inclusion, Diversity, & Equity
Support
Basic Needs
Create Safe & Welcoming Neighborhoods
Physical
Health & Mental Wellness
- 40 -
pickering.ca
Current Programs & Initiatives
•Community Services
•Fire Services
•Library Services
•Engineering Services
•City Development
•Operations
•By-Law Services
•Customer Care
•Advisory Committees
•Office of the CAO
- 41 -
pickering.ca
Top Survey Initiative: Have opportunities that connect me with others in my neighbourhood (Neighbourhood
Watch, Street Parties, knowing my neighbours)
Draft Plan Action Items:
•Increased volunteer opportunities
•Increased programs to our socially isolated residents
•Expanding services, programs and events to underserved and rural communities
•Commitment to community consultation for isolated residents, vulnerable populations, and youth-specific
initiatives
Priority 1:
- 42 -
pickering.ca
Top Survey Initiative: Know about Crime Prevention initiatives
Draft Plan Action Items:
•Community partnerships with Regional Providers
•Providing training to the community and City of Pickering staff
•Establish a youth-specific strategy for engagement and empowerment
•Provide community and staff training on Intimate Partner Violence
•Provide fire safety programs and public education campaigns
Priority 2:
- 43 -
pickering.ca
Top Survey Initiative: You feel safe walking home alone in your community
Draft Plan Action Items:
•Providing opportunities for residents to participate in garden and park initiatives
•Expansion of Pickering’s Security Camera program
•Installation of new benches and lighting along trails
•Enhance public spaces through public art, interactive displays, rainbow crosswalks
•Road Safety improvements
•Enhance youth-dedicated spaces within our community centres
•Safety signage and lighting integration with new city developments
Priority 3:
- 44 -
pickering.ca
Top Survey Initiative: You have local access to health services
Draft Plan Action Items:
•Assessment of resident access to culture, recreation, programs and events
•Develop and expand programs that provide food security
•Undertake a Recreation and Parks Master Plan refresh
•Undertake a City of Pickering Arena Strategy
•Expansion of Community Gardens
•Provide community listening sessions and workshops
Priority 4:
- 45 -
pickering.ca
Top Survey Initiative: Snow clearing is prioritized for seniors and people living with disabilities
Draft Plan Action Items:
•Publicizing snow clearing for seniors and individuals living with disabilities
•Implementation of a Housing Strategy
•Enhanced Accessibility
•Participate in the creation of Durham Regional Police Encampment Strategy
•Enhanced employment workshops
Priority 5:
- 46 -
pickering.ca
Top Survey Initiative: Overnight shelters are available in Pickering during extreme weather conditions
Draft Plan Action Items:
•Access to basic hygiene products and showers in community centres
•Participate in the Hope’s Cradle program at Fire Hall No.1
•Policy and procedure enhancement
•Warming and cooling centres
•Support urban agriculture initiatives
•Providing lunch services and outreach for housing insecure residents
Priority 6:
- 47 -
pickering.ca
Top Survey Initiative: People from all backgrounds are valued and respected in Pickering
Draft Plan Action Items:
•Creation & implementation of an Equity, Diversity, and Inclusion Strategy
•Continued work with advisory committees and taskforces that can advise
•Create opportunities for racialized residents to contribute to human-centred design
Priority 7:
- 48 -
pickering.ca
Elaine Knox
Community Safety & Well-Being Advisor
Community Services
905.420.4660 ext. 1137
eknox@pickering.ca
Questions & Comments
- 49 -
Legislative Services Division Clerk’s Office Directive Memorandum
September 29, 2023
To: Brian Duffield Director, Operations
From: Susan Cassel
City Clerk Subject: Direction as per Minutes of the Meeting of City Council held on September 25, 2023
Art Sculpture Pickering Council Chamber
Council Decision Resolution #279/23
Please take any action deemed necessary.
Susan Cassel
Copy: Director, Community Services
Director, Finance & Treasurer Chief Administrative Officer
WHEREAS, the Council Chamber which is located within the City of Pickering Civic Complex is a place of decision making based on the foundation of democracy; And Whereas, the Council Chamber is a place that should represent Pickering as a culturally diverse City with a history dating back over 200 years;
And Whereas, a renovation of the Council Chamber is projected to occur sometime in 2026; Now therefore be it resolved that the Council of The Corporation of the City of
Pickering directs through the Office of the CAO: 1. That Notwithstanding CUL 130 Public Art Policy, that staff be directed to consult with Pickering resident and internationally renowned sculptor Dorsey James who carves images from world mythology to commission or purchase one of his
pieces to be included as part of the Council Chamber renovation and that the costs for such work not exceed $30,000.00 and be funded from the Public Art Reserve (8038); and, 2. That Council be updated no later than the end of Q2 2024.
- 50 -
Legislative Services Division Clerk’s Office Directive Memorandum
September 29, 2023
To: Sarah Douglas-Murray Director, Community Services
From: Susan Cassel
City Clerk Subject: Direction as per Minutes of the Meeting of City Council held on September 25, 2023
Celebration of Gordon Lightfoot – Steeple Hill
Council Decision Resolution #282/23
Please take any action deemed necessary.
Susan Cassel
Copy: Mayor
Executive Assistant, Mayor Director, Finance & Treasurer Director, Operations Chief Administrative Officer
WHEREAS, the late Gordon Lightfoot was an icon for Canadian music; And Whereas, the Steeple Hill Community that was built in the late 1980’s has streets named after Gordon Lightfoot songs in recognition of his talent;
Now therefore be it resolved that the Council of The Corporation of the City of Pickering: 1. That notwithstanding CUL 130 Public Art Policy, Staff be directed, through the Office of the CAO, to undertake a commission of public artwork to be installed in
Ernie L. Stroud Park to celebrate the life of Gordon Lightfoot; 2. That the Mayor be requested to consider the inclusion of $60,000 (including HST) in the 2024 Budget and be funded from the Public Art Reserve (8038);
3. That as per Section 8.01 of CUL 130 Public Art Policy, the artwork be commissioned through the issuance of an Open Call; and, 4. That community consultation be undertaken for the three top-ranked Public Art Jury selections prior to finalizing the artist selection.
- 51 -