HomeMy WebLinkAboutNovember 21 2023
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Minutes/Meeting Summary
Cultural Advisory Committee
November 21, 2023
Main Committee Room
7:00pm
Attendees:
D. Thompson, Cultural Advisory Committee, Chair
S. Almeida-Schroen, Cultural Advisory Committee, Vice-Chair
M. McFarland, Cultural Advisory Committee Member
R. Wali, Cultural Advisory Committee Member
A. Palmer, Cultural Advisory Committee Member
J. Elliott, Cultural Advisory Committee Member
A. Mujeeb, Cultural Advisory Committee Member
M. Nagy, City Councillor, Ward 2
M. Murray, Division Head, Culture and Community Programming
K. Roberts, (Acting) Supervisor, Cultural Services
J. St. Amant, Coordinator, Cultural Services (Staff Liaison)
S. Barakov, Coordinator, Public Art
J. SanAntonio, Senior Advisor, Equity, Diversity and Inclusion, Office of CAO
A. Migwans, Clerk, Culture and Recreation (Recording Secretary)
Absent:
Z. Kazi, Cultural Advisory Committee Member
D. Davis, Cultural Advisory Committee Member
K. Bradley, (Acting) Curator, Community Services
Item/
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Details, Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
1. Welcome & Call to Order
D. Thompson welcomed the members and called the
meeting to order.
2. Review and Approval of Agenda and Previous
Minutes
The committee reviewed the agenda.
Moved by D. Thompson.
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Item/
Ref #
Details, Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
To approve the agenda.
Carried.
3. Disclosure of Interest
No disclosure of interest were noted.
Carried.
4. Delegations
There were no delegations for this meeting.
Carried.
525. General Business
5.1 Equity, Diversity, and Inclusion Strategy –
Update
J. SanAntonio presented the Equity, Diversity, and
Inclusion (EDI) Strategy Update to bring to the
attention of how the strategy will help benefit
community groups, benefit employees, recognizing
standards that we practice, getting recommendations
on how to enhance and develop effective policies,
and priority areas that need to be focused on. The
strategy is to be brought to council in early 2024.
S. Almeida-Schroen asked if there was an
accomplishment to find an Equity, Diversity, and
Inclusion (EDI) consultant. J. SanAntonio said they
had found a consultant – they conducted interviews,
surveys, and meeting with consultants.
S. Almeida-Schroen suggested that there should be
more marketing for LetsTalkPickering to increase
community engagement for surveys. M. McFarland
replied stating that most surveys used to come from
the local paper and now that it’s not available it’s a
little harder for those who don’t have access to the
internet. J. SanAntonio’s response stated that they
are looking for different ways to market and that they
are aware of those challenges.
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Details, Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
5.2 Shortlisted Artists – Kingston Road (EOI)
S. Barakov presented the Shortlisted Artists for the
Kingston Road (EOI) Public Art Commission. Cultural
Services received 40 submissions from artists around
the world as the Public Art Jury shortlisted the
following artists – W. W. Hung, Javid. Jah, and
Sumer Al-Hindawi.
S. Barakov stated the first stage has been complete
and is still pending approval in the 2024 budget. The
Public Art will be located on the Northeast corner and
has been set up by the developer. After a
conversation with Durham – construction of the roads
to begin 2024-2026. The piece is ideally to be
installed in late 2024.
S. Barakov is seeking endorsement for the
Shortlisted Artists – Kingston Road (EOI).
No Objections.
Motion to endorse by D. Thompson
Carried.
5.3 Award – Fence Wrap
S. Barakov presented the Award – Fence Wrap –
Electrical generator at Rotary Frenchman’s Bay West
Park. After receiving 2 submissions from local
emerging artists, the submissions were reviewed by
City Staff, who awarded the opportunity to Laura Kay
Keeling.
This project has been approved by Ontario Power
Generation and the final artwork will be submitted by
the end of November 2023 for December 2023
installation.
S. Barakov is seeking endorsement.
No Objections.
Motion to endorse by D. Thompson
Carried.
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Details, Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
5.4 Award – Window Painting
S. Barakov presented the Award – Placemaking
Opportunity – Window Painting at the Chestnut Hill
Development Recreation Complex and City Hall. The
submissions were reviewed by City Staff and
awarded the opportunity to Jacob Headley. This
activation will be displayed on the windows from
November 20, 2023, to February 1, 2024.
S. Barakov is seeking endorsement.
No Objections.
Motion to endorse by D. Thompson
Carried.
5.5 Call to Artists – Gordon Lightfoot (EOI)
S. Barakov brought to the attention that based on the
Council directive issued on September 29, 2023,
resolution #282/23, stated Staff is directed, through
the Office of the Cao, to undertake a commission of
public artwork to be installed in Ernie L. Stroud Park
to celebrate the life of Gordon Lightfoot. There will be
a two-stage opportunity for artists to apply including –
the first stage: Call to Artists – (EOI) to be released
the week of December 5, 2023.
Steeple Hill Community in Pickering was built in the
late 1980’s and has streets named after Gordon
Lightfoot songs in recognition of his talent. The
Steeple Hill Community will also engage in the
selection of the Top 1 artist and participate in
community consultation facilitated by Coordinator,
Public Art, and artist(s).
This project and budget are subject to Council
approval in 2024.
S. Barakov is seeking approval to proceed with this
project and issue Stage 1: Call to Artists – Expression
of Interest (EOI).
No Objections.
Motion to endorse by D. Thompson
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Details, Discussion & Conclusion
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Action Items/Status
(include deadline as
appropriate)
Carried.
5.6 2024 CAC Work Plan – Discussion
J. St. Amant presented the 2024 CAC Work Plan
Draft – Discussion to bring to attention to Council of
the proposed Work Plan for 2024. In the Work Plan,
included the 2023 Year End Report and the 2024
Work Plan that state the projects and initiatives to be
included.
M. Murray mentioned that many projects are to be
coming out of the Parks and Recreation Master Plan.
A. Palmer suggested including a record of
participation from the Cultural Advisory Committee
members during events.
The idea of implementing a sub-committee was
opened for discussion by M. McFarland. The purpose
of this discussion was to facilitate ways to include
visible minorities in our communities. Some ideas
included – hosting an event or festival to showcase
elements of their culture.
K. Roberts stated that the recommendation was a
step in the right direction, however, at the moment
our community centers/event spaces don’t have the
proper infrastructure to support these bigger events.
We want to manage expectations with what we have
now.
M. Nagy said she liked the idea of inclusion and
suggested if there were any ways for us to get more
creative with the space we currently have.
R. Wali suggested if there was a possibility of
partnering with other cities in Durham. K. Roberts
responded stating that it is something we can look
into.
J. Elliot asked what the policies of having street
festivals included. K. Roberts replied stating closing
main streets would cause a lot of pushbacks and the
groundwork would have to be laid out.
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Item/
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Details, Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
M. Murray had suggested looking at the events we
currently have and expanding on those opportunities
to find different ways to grow.
S. Almeida asked what the limitation of the waterfront
included. K. Roberts mentioned that the westside of
the waterfront has been upgraded, now upgrades are
to be made on the eastside meaning construction is
to occur. The following markets have been tested at
the waterfront (Fall Fling and Winter Wonderland).
Fall Fling has received much positive feedback and
look forward to Winter Wonderland on December 2
and December 9, 2023.
5.7 2024 CAC Meeting Schedule
J. St. Amant brought to the attention of the 2024 CAC
Meeting Schedule. He reminded the Cultural Advisory
Committee members that October 15, 2024 would be
the last meeting for this term. A memo to Council will
then have to be reformed, and members to reapp ly.
All members in favor.
5.8 Pickering Museum Village – Update
K. Bradley was absent.
6. Correspondence
There was no correspondence for this meeting.
7. Other Business
7.1 Winter Arrangement Display in City Hall
S. Barakov brought to the attention that the Winter
Arrangement Display in City Hall has been put up and
is inclusive to all.
7.2 Update on the Wagon – Completion
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Item/
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Details, Discussion & Conclusion
(summary of discussion)
Action Items/Status
(include deadline as
appropriate)
S. Barakov brought to the attention that the Wagon
by Georgia Fullerton will be unveiled in the Spring.
7.3 Parks and Recreation Master Plan
Opened to the discussion of the Cultural Advisory
Committee members A. Palmer attended the
charrettes held for the Recreation and Parks Master
Plan and suggested the following – more meeting
room spaces, more recreation spaces, more facilities,
safety equipment, access to lands, and more/longer
access to park washrooms. .
8. Next Meeting – January 16, 2024
The next Cultural Advisory meeting will take place on
Tuesday, January 16, 2023, from 7:00 – 9:00 pm.
9. Adjournment
Moved by D. Thompson.
Meeting Adjourned: 8:51pm