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HomeMy WebLinkAboutNovember 21 2023 Page 1 of 7 Minutes/Meeting Summary Cultural Advisory Committee November 21, 2023 Main Committee Room 7:00pm Attendees: D. Thompson, Cultural Advisory Committee, Chair S. Almeida-Schroen, Cultural Advisory Committee, Vice-Chair M. McFarland, Cultural Advisory Committee Member R. Wali, Cultural Advisory Committee Member A. Palmer, Cultural Advisory Committee Member J. Elliott, Cultural Advisory Committee Member A. Mujeeb, Cultural Advisory Committee Member M. Nagy, City Councillor, Ward 2 M. Murray, Division Head, Culture and Community Programming K. Roberts, (Acting) Supervisor, Cultural Services J. St. Amant, Coordinator, Cultural Services (Staff Liaison) S. Barakov, Coordinator, Public Art J. SanAntonio, Senior Advisor, Equity, Diversity and Inclusion, Office of CAO A. Migwans, Clerk, Culture and Recreation (Recording Secretary) Absent: Z. Kazi, Cultural Advisory Committee Member D. Davis, Cultural Advisory Committee Member K. Bradley, (Acting) Curator, Community Services Item/ Ref # Details, Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 1. Welcome & Call to Order D. Thompson welcomed the members and called the meeting to order. 2. Review and Approval of Agenda and Previous Minutes The committee reviewed the agenda. Moved by D. Thompson. Page 2 of 7 Item/ Ref # Details, Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) To approve the agenda. Carried. 3. Disclosure of Interest No disclosure of interest were noted. Carried. 4. Delegations There were no delegations for this meeting. Carried. 525. General Business 5.1 Equity, Diversity, and Inclusion Strategy – Update J. SanAntonio presented the Equity, Diversity, and Inclusion (EDI) Strategy Update to bring to the attention of how the strategy will help benefit community groups, benefit employees, recognizing standards that we practice, getting recommendations on how to enhance and develop effective policies, and priority areas that need to be focused on. The strategy is to be brought to council in early 2024. S. Almeida-Schroen asked if there was an accomplishment to find an Equity, Diversity, and Inclusion (EDI) consultant. J. SanAntonio said they had found a consultant – they conducted interviews, surveys, and meeting with consultants. S. Almeida-Schroen suggested that there should be more marketing for LetsTalkPickering to increase community engagement for surveys. M. McFarland replied stating that most surveys used to come from the local paper and now that it’s not available it’s a little harder for those who don’t have access to the internet. J. SanAntonio’s response stated that they are looking for different ways to market and that they are aware of those challenges. Page 3 of 7 Item/ Ref # Details, Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 5.2 Shortlisted Artists – Kingston Road (EOI) S. Barakov presented the Shortlisted Artists for the Kingston Road (EOI) Public Art Commission. Cultural Services received 40 submissions from artists around the world as the Public Art Jury shortlisted the following artists – W. W. Hung, Javid. Jah, and Sumer Al-Hindawi. S. Barakov stated the first stage has been complete and is still pending approval in the 2024 budget. The Public Art will be located on the Northeast corner and has been set up by the developer. After a conversation with Durham – construction of the roads to begin 2024-2026. The piece is ideally to be installed in late 2024. S. Barakov is seeking endorsement for the Shortlisted Artists – Kingston Road (EOI). No Objections. Motion to endorse by D. Thompson Carried. 5.3 Award – Fence Wrap S. Barakov presented the Award – Fence Wrap – Electrical generator at Rotary Frenchman’s Bay West Park. After receiving 2 submissions from local emerging artists, the submissions were reviewed by City Staff, who awarded the opportunity to Laura Kay Keeling. This project has been approved by Ontario Power Generation and the final artwork will be submitted by the end of November 2023 for December 2023 installation. S. Barakov is seeking endorsement. No Objections. Motion to endorse by D. Thompson Carried. Page 4 of 7 Item/ Ref # Details, Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) 5.4 Award – Window Painting S. Barakov presented the Award – Placemaking Opportunity – Window Painting at the Chestnut Hill Development Recreation Complex and City Hall. The submissions were reviewed by City Staff and awarded the opportunity to Jacob Headley. This activation will be displayed on the windows from November 20, 2023, to February 1, 2024. S. Barakov is seeking endorsement. No Objections. Motion to endorse by D. Thompson Carried. 5.5 Call to Artists – Gordon Lightfoot (EOI) S. Barakov brought to the attention that based on the Council directive issued on September 29, 2023, resolution #282/23, stated Staff is directed, through the Office of the Cao, to undertake a commission of public artwork to be installed in Ernie L. Stroud Park to celebrate the life of Gordon Lightfoot. There will be a two-stage opportunity for artists to apply including – the first stage: Call to Artists – (EOI) to be released the week of December 5, 2023. Steeple Hill Community in Pickering was built in the late 1980’s and has streets named after Gordon Lightfoot songs in recognition of his talent. The Steeple Hill Community will also engage in the selection of the Top 1 artist and participate in community consultation facilitated by Coordinator, Public Art, and artist(s). This project and budget are subject to Council approval in 2024. S. Barakov is seeking approval to proceed with this project and issue Stage 1: Call to Artists – Expression of Interest (EOI). No Objections. Motion to endorse by D. Thompson Page 5 of 7 Item/ Ref # Details, Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) Carried. 5.6 2024 CAC Work Plan – Discussion J. St. Amant presented the 2024 CAC Work Plan Draft – Discussion to bring to attention to Council of the proposed Work Plan for 2024. In the Work Plan, included the 2023 Year End Report and the 2024 Work Plan that state the projects and initiatives to be included. M. Murray mentioned that many projects are to be coming out of the Parks and Recreation Master Plan. A. Palmer suggested including a record of participation from the Cultural Advisory Committee members during events. The idea of implementing a sub-committee was opened for discussion by M. McFarland. The purpose of this discussion was to facilitate ways to include visible minorities in our communities. Some ideas included – hosting an event or festival to showcase elements of their culture. K. Roberts stated that the recommendation was a step in the right direction, however, at the moment our community centers/event spaces don’t have the proper infrastructure to support these bigger events. We want to manage expectations with what we have now. M. Nagy said she liked the idea of inclusion and suggested if there were any ways for us to get more creative with the space we currently have. R. Wali suggested if there was a possibility of partnering with other cities in Durham. K. Roberts responded stating that it is something we can look into. J. Elliot asked what the policies of having street festivals included. K. Roberts replied stating closing main streets would cause a lot of pushbacks and the groundwork would have to be laid out. Page 6 of 7 Item/ Ref # Details, Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) M. Murray had suggested looking at the events we currently have and expanding on those opportunities to find different ways to grow. S. Almeida asked what the limitation of the waterfront included. K. Roberts mentioned that the westside of the waterfront has been upgraded, now upgrades are to be made on the eastside meaning construction is to occur. The following markets have been tested at the waterfront (Fall Fling and Winter Wonderland). Fall Fling has received much positive feedback and look forward to Winter Wonderland on December 2 and December 9, 2023. 5.7 2024 CAC Meeting Schedule J. St. Amant brought to the attention of the 2024 CAC Meeting Schedule. He reminded the Cultural Advisory Committee members that October 15, 2024 would be the last meeting for this term. A memo to Council will then have to be reformed, and members to reapp ly. All members in favor. 5.8 Pickering Museum Village – Update K. Bradley was absent. 6. Correspondence There was no correspondence for this meeting. 7. Other Business 7.1 Winter Arrangement Display in City Hall S. Barakov brought to the attention that the Winter Arrangement Display in City Hall has been put up and is inclusive to all. 7.2 Update on the Wagon – Completion Page 7 of 7 Item/ Ref # Details, Discussion & Conclusion (summary of discussion) Action Items/Status (include deadline as appropriate) S. Barakov brought to the attention that the Wagon by Georgia Fullerton will be unveiled in the Spring. 7.3 Parks and Recreation Master Plan Opened to the discussion of the Cultural Advisory Committee members A. Palmer attended the charrettes held for the Recreation and Parks Master Plan and suggested the following – more meeting room spaces, more recreation spaces, more facilities, safety equipment, access to lands, and more/longer access to park washrooms. . 8. Next Meeting – January 16, 2024 The next Cultural Advisory meeting will take place on Tuesday, January 16, 2023, from 7:00 – 9:00 pm. 9. Adjournment Moved by D. Thompson. Meeting Adjourned: 8:51pm